Agenda 03/24/2026 Item #16F 9 (Approve an after-the-fact request pertaining to the purchase of seven ambulances from ETR, LLC, and to authorize payment of the remaining invoice balance related to inspection travel expenses)3/24/2026
Item # 16.F.9
ID# 2026-729
Executive Summary
Recommendation to approve an after-the-fact request pertaining to the purchase of seven ambulances from ETR, LLC,
and to authorize payment of the remaining invoice balance of $5,761.20 related to inspection travel expenses incurred in
the acquisition of those emergency vehicles.
OBJECTIVE: To request Board approval to authorize an After the Fact payment of a remaining invoice balance related
to disputed unauthorized travel expenses in the amount of $5,761.20, which was incurred in the purchase of seven
ambulances.
CONSIDERATIONS: The Emergency Medical Services Division purchased seven ambulances from ETR, LLC, using
a Florida Sheriffs Association cooperative agreement (PB-352) under Purchase Order #4500224819, opened on May 31,
2023. The total purchase price was $2,699,999, including vehicle chassis, EMS customization, and travel for County
staff to inspect the equipment.
During a pre-audit review, it was determined that certain travel expenses included in the vendor invoices was
unsupported by its documentation and some documentation provided was consistent with the County’s purchase order
requirements or F.S. § 112.061 travel reimbursement standards. Some travel-related expenses were supported and paid;
however, $5,761.20 in travel-related expenses could not be substantiated. Although the purchase order amount included
the invoiced travel expenses as a lump sum amount, the pre-audit function determined the remaining balance could not
be paid without Board authorization, due to the unsubstantiated costs and the conflict with the County’s Purchase Order
terms and conditions requiring travel expenses be paid in accordance with F.S. § 112.061.
Although this item does not represent an unauthorized purchase, the ambulances were procured under a valid contract
and purchase order and have been delivered and accepted by the County; the issue relating to the documentation of
travel expenses needs to be addressed and approved by the Board so that the County’s account with this vendor is
returned to good standing to allow it to continue to procure necessary parts and obtain warranty service for its
emergency vehicles.
The vendor has indicated it will not release ownership documentation for the ambulances until all invoices are paid. The
procurement occurred in 2023, and the EMS personnel involved at the time are no longer employed by the County. In
the future, staff will address travel expenses directly rather than arranging for the vendor to secure travel and then
providing reimbursement to the vendor.
This item is consistent with the Collier County strategic plan objective to support and enhance our commitment to robust
public safety services.
FISCAL IMPACT: Approval will authorize payment of $5,761.20. Funds were budgeted within the EMS capital
equipment program. Funds are available in fund 4053, project 33848.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action.
LEGAL CONSIDERATIONS: This item has been reviewed for legal sufficiency and requires a majority vote for
approval.—SRT
RECOMMENDATION(S): To approve an after-the-fact request pertaining to the purchase of seven ambulances from
ETR, LLC, and to authorize payment of the remaining invoice balance of $5,761.20 related to inspection travel expenses
incurred in the acquisition of those emergency vehicles.
PREPARED BY: Charles Kammerer, Manager – Financial Operations, Corporate Financial & Management Services
Page 5905 of 6641
3/24/2026
Item # 16.F.9
ID# 2026-729
ATTACHMENTS:
1. ETR ATF Form
2. Invoice 25-10795
3. Invoice 25-11236
4. Invoice 25-11237
5. Invoice 25-11238
6. Invoice 25-10796
7. Invoice 25-10797
8. Invoice 25-10798
Page 5906 of 6641
After-the-Fact Form
Page 1 of 2
August 2025
Per section 15 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance
Should work be authorized or purchases made that are inconsistent with County policy, procedure, or contract terms, all
After-the-Fact Procurement Form is required.
Vendor Name: Reason for ATF:
Other (Explain):
Amount: Date of Purchase:
Contract #: Purchase Order #:
Describe goods/services purchased:
Details of the Purchase:
Have the goods been received, or have the services been performed? Yes No
Has the vendor been paid? Yes No
Action Required (choose one):
Ratification of payment already made Authorize payment to the vendor
Other (Explain):
Why is this deemed a non-compliant purchase? Choose one.
Contract
Other (Explain):
Ordinance Manual P-Card Purchase Order
Division: Department:
All fields are required and are based on the division and department structure. If electronic signatures are used, the date fields are
optional.
Requester Signature Date
Division Director Signature Date
Department Head or Executive Director Signature Date
Page 5907 of 6641
After-the-Fact Form
Page 2 of 2
August 2025
Corrective/Preventative Action (choose all that apply).
Procurement 101 Training
Quoting 101 Training
Internal Process Refresher Training
Review Procurement Ordinance
P-Card Training Review Procurement Manual
Other: _____________________________________________________________________________________________
___________________________________________________________________________________________
By signing and submitting this form, I acknowledge that I am responsible for managing and overseeing procurement actions and
contracts in line with the requirements of the Procurement Manual, the Procurement Ordinance, and contract terms. I understan d that
any after-the-fact approvals or other remedial actions that could have been prevented will lead to counseling, training, corrective
measures, and progressive discipline, as appropriate, for both the employee and my supervisor. Additionally, I affirm my co mmitment
to completing any corrective or preventive actions assigned by the Division Director to prevent future occurrences of after -the-fact
purchases.
Requester Signature Date
The Division Director acknowledges their responsibility for implementing all necessary actions to prevent future occurrences of after-
the-fact approvals. They also affirm that appropriate measures, including employee and supervisor counseling, training, corrective
actions, and progressive discipline, will be provided to staff as required by the circumstances.
Division Director Signature Date
Reviewed:
Procurement Signature Date
Deputy County Manager
(Request greater than $250,000)
Signature Date
Submit After-the-Fact requests to Procurement Services via the Jira Ticketing System.
After-the-Fact requests less than $250,000 will be placed on the Procurement Administrative Report for approval by the Board
of County Commissioners.
After-the-Fact requests greater than $250,000 will require approval by the Board of County Commissioners via an agenda item.
The Division is responsible for creating the agenda item and Executive Summary and providing all required documentation.
Page 5908 of 6641
ET R. LLG
FREr'ICm A\JE !NVOICE7il* S
$A?{FOR.D. FL 32771
REG#Irtrlr-43525
Ftrone I ,1fr7-33l94'7}7
Fax,# JA?-3Jg-AtBIil
All sales of goods and srrr ices by ETR tLC to cuScu er are subiecl to the pror isions
of Fl ?romp t Paym ent dathrtes: 218.7{}-:18-79-
\l'arrantv ETR, LLC rt'arraats itsx'crk& craflwansipfot a period of 12 a*o'sor 13-OO0 rnjls3-
All equiFot€flEccorpouant {ie "..lightg, ajc. rrrikhel, etc...} szrranties are pcrtded by the origiaal
rnanufac ture's rbabd trenantY
**}i-XE.1\" U-IJSED. RE-RE3IJIL.T. R.1.IRE3.I4.'\IIFACT[.IRED, RGRE.MNUITiO}E.D
All returaed gmd.s rn'ill be charged z 25"/"Re*ocH:rg Fee + Fieight Costs Cusro'llr"f
FO+
Hilt to
Collier County Fleet Management
L47t Airport Pulling Rd North
Naples, FL 34104
TERMS Due on receipt
Date INVOtCE#SHIP VIA
12t22t2025 25-1 0795
ZONES PO NUMBER K# or WO#
3 4500224819 21770
YEAR TVIAKE/IUODEL ENGINE SIZE COLOR
2025 Ford F-550 7.31 gas white
TECH Miles TAG#Vin#
1 s6s.00 lFDU F5GN 15DAO99O9
ITEM DESCRIPT!ON QTY RATE AMOUNT
New Horton Ambulance New Horton Type I model 623F Ambulance
Conversion L
Cez- 3r,o2
-# /tr
tRtrGtr[VtE
DEC 2 3 202s
FLEET MANAGEIIENT
D
S 366,767.00 S aoo ,767.00
s
s
s
5
S
S
S
s
s
s
S
s
s
s
s
s
S
S
S
S
$
s
s
S
5
Subtotal 5 366,767.00
SEles Tax
(0.0)
Florida Surtax
Balance Due $ aoe,767.oo
SignafurelDate
Page 5909 of 6641
ETR., LLtr
roo s. rnErucm AVE
S.AF,lFtlRD, FL 37TTt
REffi!7y43525
Phsne # ilfi1-3?94737
Fal. # 4E?-3J9{198
All sales of gaods and serr nces b-v- ETR LLC to cu.storn er are subj*ct to the pror isions
of Fl Promp t Paym ent dairrtes: 218.7&218-79-
\l'arranty EIR- tLC sriatraflh iisn'ork&. craftmranshipfor a pericd of 12 nro sor 12,OSO rnils3.
All +quirrnenbcompoa€flt(ie-..lights, *c. srritc&.es, etc...) narrantie*ar+ portd*d b1'&e origiaal
maaufrc nrre s shbd rarraaty
* * X-NEIY. U-USED. RB -REBU]L.?. fu\.4RE}{L\ftJFAC"T'RED. RG.RE @HtrETIO]IE. D
Al^l returned good= s'ill be ctarged a 25",'o Re$ocHng Fee + Fraight ccsts cucb,mer
PO+
INVOICE
Btll lo
Collier County Fleet Management
L47L Airport Pulling Rd North
Naples, FL 34104
TERMS Due on receipt
Date INVOtCE#SHIP VIA
12t22t2025 25-11236
ZONES PO NUIMBER K# or WO#
3 4500224819 22201
YEAR MAKE/MODEL ENGINE SIZE COLOR
2025 Ford F-550 7.31 gas white
TECH Miles TAG#Vln#
1 952.00 lFDU F5G N5SDAOg914
ITEM DESCRIPTION QTY RATE AMOUNT
New Horton Ambulance New Horton Type I model 623F Ambulance
Conversion
i5L
CCz- sbo*
R,trGtr[\'ED
DEC 2 3 2025
FLEET ITIANAGEMENT
L S 366,767.00 S sos,767.oo
S
s
s
s
s
s
s
s
s
s
s
S
s
s
s
s
s
s
s
S
s
s
S
s
s
Subtotal S ao 6,767 .oo
Sales Tax
(0.0)
Florida Surtax
Balance Due S reo,767.ooS.ignaturc/Date
Page 5910 of 6641
tl
CC Z-Ss72 .tr53
INVOICEETR. LLG
rnEr*cu AVE700 s.
SAHFORD, FL 32771
REG#IUTV-43525
Phone f ,{O?-.t39-6737
Fax # 40?+39+UtE
All sdes of goods end setrhes by ETR LLC to custouer erc mbjcct to thc pnorisions
of Fl Proupt Paymcnt siletutes: :18.7G218.79.
\\'arranty ETR" LLC rn atrraflts its w'nrk & craftsmau,Sip for a period of lf aro's or 12,000 ariles,
All oquiparabcoorpocl€ilt (ie-..lightr arc, s'Fi tches, etc...) srarrzaties ere prmided by thc originel
araaufrc b:a's sbhd rranaatl'..:+NEW, U.IJSED, RB -REBUILT, R\ SRE\.TL\TJFACTURED, RGRE MNDIIIONE D
Al_l retr.rmed gmd,s trill bc chargcd a li?'i ResOcHa*c Fee + Frcight Co$r Cusoa*er
Fo#
Bill I o
Collier County Fleet Management
L47L Airport Pulling Rd North
Naples, FL 34104
TERMS Due on receipt
Date INVOIGE#SHIP VIA
1211012025 25-1',1237
ZONES PO NUMBER K# or WO#
3 4500224819 22202
YEAR MAKE/MODEL ENGINE SIZE COLOR
2025 Ford F-550 7.31 gas white
TECH Miles TAG#Vin#
1_979.00 lFDU F5GN75DAO9915
ITEM DESCRIPTION QTY RATE AMOUNT
New Horton Ambulance New Horton Type I model 623F Ambulance
Conversion
RtrGtr
L S 393,293.00 S
s
393,293.00
s
S
s
S
s
s
s
s
s
s
s
S
S
S
s
s
S
S
s
s
s
s
s
s
Subtotal S 393,293.00
Sales Tax
(0.0)
Florida Surtax
Balance Due S ggg,293.ooSignaturc/Date
DEC I 0 2025
FLEET il{A}l,AcEtEt{T
Page 5911 of 6641
ETR. LLG
7OO S. FRENCH AVE
Ccz-3s?,r f <l
INVOICE
$AHFCRD, FL 32771
REG#ft{V-43525
Phone # .lO?-139-S73?
Fax # 40?+39-AI9E
Brll Io
Collier County Fleet Management
1471Airport Pulling Rd North
Naples, FL 34104
TERMS Due on receipt
Date tNVOtCE#SHIP VIA
12t10t2025 25-1',|238
ZONES PO NUMBER K# or WO#
3 4500224819 22203
YEAR MAKE/MODEL ENGINE SIZE COLOR
2025 Ford F-550 7.31 gas white
TECH Miles TAG#Vin#
7 1,001.00 lFDU F5G N95DAO9916
ITEM DESCR!PTION QTY RATE AMOUNT
New Horton Ambulance New Horton Type I model 623F Ambulance
Conversion
DEC I 0 2025
ANAGEMENT
Rtr Gtr [VtED
FLEET H
t S 393,293.00 s
s
393,293.00
s
s
s
s
s
S
S
s
$
S
s
s
$
s
s
S
s
s
s
S
s
S
s
s
Subtotal S gg3,293.00
Sales Tax
(0.0)
Florida Surtax
Balance Due S ssg,293.oo
-{,-ll snlcs of goods end scrsiccsbr- ETR LLC to custouer erc snbject to the proyisionsof Fl Promp t Peymcnt srtutcs: !f8.Zg:f S.Z9.
I:lrrEnty ET& LLC rrrrrraB its r*'ort & oafrsrrandrip fo,r a period of lJ aro's or 11,,000 rniles.All oquiPolTbco@tra€lrt (ie-.-lightl arc, sriitc,hes.
"tc..-.)
oartinti"Err. po,rided b-v tic origfualrraoufrc urre'r strb d riraraaN..I\I-NE1T, U-IJSED, RB -REBUILT, R\ SRE}.TJU\TIFACTURED, RGRE OONDrTIO](ED
All retunrcd emds t*,ill bc chrgcd a ]5?.i Restochiag Fce + fpsigtrt co$s cusb,r:rrrFo*
Signaturc/Date
Page 5912 of 6641
ET R. I
FREN
LLG INVOICE
700 s.CH AVE
SANFORD, FL 32771
REffiMV..43525
Phone # .107-3394737
Fax # 407-339-8log
Allsalcsof goodsand serricesbl'ETRLLC to custorucraresublectlo theproyfsions
o f Fl Prronr p t P aynr cnt sta tu tcs: 2 I8.70-2I 8.79.
\l'arrmty. ETR, LLC rrnrrants itsx'ork& craftmrn$ip for a pcriod of 12 mo's or 12,O00 nrilcs.
All eqtiporentbonpouart(ic...light1 atc, ssitchcl, etc...;rrarrantiesarcproridedbythe original
manufac turds sbted sarrau$ri 'N-NE\\', U-IJS ED, RB -REBUILT, R\+RE il.I{I\UFACTURED. RGRE @NDIIONED
{l!.retrrned gmds qill ba drarged a 257,o Restocling Fee + Freight Costs Curtonrer
PO#
tsil| lo
Collier County Fleet Management
1471Airport Pulling Rd North
Naples, Ft 34104
TERMS Due on receipt
Date INVOICE#SHIP VIA
1211912025 25-10796
ZONES PO NUMBER K# or WO#
3 4500224819 21771
YEAR MAKE/MODEL ENG!NE SIZE COLOR
2025 Ford F-550 7.3lgas white
TECH Miles TAG#Vin#
I 23.00 1FDUF5GN85DAO991O
ITEM DESCRIPTION QTY RATE AMOUNT
New Horton Ambulance New Horton Type I model 523F Ambulance
Conversion
Cc z- 3{17
DEC I I 202s
FLEET IIANAGE}IENT
Rtr
1 s 393,293.00 s
s
393,293.00
s
s
5
s
s
s
s
s
s
s
s
s
s
s
s
s
s
$
s
s
s
s
s
s
Subtotal S gs3,2e3.oo
Sales Tax
(0.0)
Florida Surtax
Balance Due $ ggg,z93.ooSignaturc/Date
Page 5913 of 6641
ETR. LLG
7OO S. FRENCH AVE
SANFORD, FL 32771
RECr#MV43525
Phone # {07-339-6737
Fax # {07-339-8198
All saler of goods and ser.ricesby ETR LLC to custouer nre subJect to the prurlslons
of FI Pronp t Poynr ent statutcs: 2I8.7G218.29.
\l'rrrurty ET&LLCs'arralbitsrvorli&crafinrrn{ripforaperiodof12nro'sorl2,O00nriles.
All cq}polTt'bomponant (ic...light1 aic, snitches, ctc...; sranirtictarc lxorided by tire originat
nranufac h.rds ;late d rra rrau \r
".N.NE\\', U-TJSED, RB.REBUILT, RNTRE\.T{,i\UFACIURED, RGRE@NDIIONED
Al-l.returned gods srill bc chargcd a 2i?'" RcstocLtng Fee + Ficight costs currourrFO#
!NVOICE
tstll lo
Collier County Fleet Management
1471Airport Pulling Rd North
Naples, Ft 34104
TERMS Due on receipt
Date INVOtCE#SHIP VIA
12119t2025 25-10797
ZONES PO NUMBER K# or WO#
3 4504224819 21772
YEAR MAKE/MODEL ENGINE SIZE COLOR
202s Ford F-550 7.3lgas white
TECH Mites TAG#Vin#
1 25.00 1FDUF5GNXSDAO9911
ITEM DESCRIPTION QTY RATE AMOUNT
New Horton Ambulance New Horton Type I model 623F Ambulance
Conversion
C C Z- 3eoo
IIEC I 0 2025
MAI,I,AGEilENI
1 S ggg,zge.oo $
s
393,293.00
s
s
s
s
s
S
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
Subtotal S gg3,2e3.oo
Sales Tax
(0.01
Florida Surtax
Balance Due $ 393,293.00Signaturc/Date
Page 5914 of 6641
ETR. LLG
7OO S. FRENCH AVE INVOICE
SANFORD, FL 32771
REffiMV.43525
Phone # .t07-339-6737
Fax # {07-339-81-otl
Allsalesof goodsand serricesbyETRLLC ro cuslonreraresubJecl to theprorlslons
o f Fl Prompt Paynr cnt slntutcs: 218.7&21E.79.
\l'arrurtyr ET& LLC sarrarb itsrvodi& crafinnanshipfor a pcriod of 12 nlo'sor 12,000 ariles.
Alt cquiFarenbboarponent (ie-.-lightl arc, rrritches, etc...) srarranties arc prorided by the original
orurufac hrrCs stated rra rran$r..N-NE1V. U-USED, RB-REBUTLA R\'I-RE\.1t\UFACTt RED, RGRE@NDIIONED
All rctuned goods rrilt ba chargcd a 2i?'" Rcstockiug Fco + Ficight Costs Curtourer
PO#
tstll lo
Collier County Fleet Management
147L Airport Pulling Rd North
Naples, FL 34104
TERMS Due on receipt
Date tNVOICE#SHIP VlA
12t19t2025 25-10798
ZONES PO NUMBER K# or WO#
3 4500224819 21773
YEAR MAKE/MODEL INGINE SIZE UOLOR
2025 Ford F-550 7.3lgas white
TECH Miles TAG#Vin#
1 22.00 1FDUF5GN1SDAOg912
tTEM DESCRIPTION QTY RATE AMOUNT
New Horton Ambulance New Horton Type ! model 623F Ambulance
Conversion
Lcz- 3e o I
DEC I 9 2t,Z5
FLEET MAI{AGE
Rtr Gtr [\reD
[IENT
1 s 393,293.00 s
s
393,293.00
s
s
s
S
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
5
s
s
Subtotal S gg3,2s3.oo
Sales Tax
(0.0)
Florida Surtax
Balance Due S 393,293.00SignafurelDate
Page 5915 of 6641