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PBSD Board Minutes 02/11/2026PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION FEBRUARY 11, 2026 The Pelican Bay Services Division Board met on Wednesday, February 11, 2026, at 130 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Bob Lufkin Michael Fogg, Chairman Cindy Polke Joe Chicurel, Vice -Chairman Michael Rodburg (absent) Jacob Damouni (absent) Greg Stone Nick Fabregas (absent) Rick Swider Peter Griffith (absent) Michael Weir Brad Hildebrandt Pelican Bay Services Division Staff Dave Greenfield, Supervisor -Field II Neil Dor•rill, Administrator Karin Herrmann, Project Manager I Chad Coleman, Deputy Director Lisa Jacob, Project Manager II Dawn Brewer, Ops. Support Spec. II (absent) Barbara Shea, Admin. Support Spec. II Darren Duprey, Supervisor — Field I Also Present Mohamed Dabees, Humiston & Moore Tom Polke, Pelican Bay Foundation APPROVED AGENDA (ASPRE5ENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 1/14/26 Regular Session meeting minutes 5. Audience comments 6. Administrator's Report a. Update on projects b. Review of the Jan. 31 financials 7. Committee Reports aI Clam Bay 8. Chairman's Report a. Election b. Meeting with Commissioner Hall c. Operations Building dedication 9. Old Business 10. New Business/Miscellaneous Correspondence 11. Adjournment ROLL CALL Mr. Damouni, Mr. Fabregas, Mr. Giffith, and Mr. Rodburg were absent and a quorum was established. Pelican Bay Services Division Board Regular Session February 11, 2026 Ms. Polke motioned, Mr. Lufkin seconded to approve the agenda as ted. The motion carried unanimousiv. Ms. Polke motioned, Dr. Chicure l seconded to approve the 1/14/26 regular session meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Ms. Roanna Handy commented on the existence of a "white watery substance" flushing out into the ditch between Station 5 and Station 6, which appears to be a pollutant. She noted that this entire area has algae and contains no water. Mr. Coleman commented that he is not aware of this; however, he will take a look at this area, and County Pollution Control may need to investigate. Mr. Dave Cook commented that he has heard of a recent designation of Clam Bay as impaired; however, at yesterday's Clam Bay Workshop there was no mention of such a designation. He asked for clarification on what may have been received recently regarding an impaired designation. ADMINISTRATOR'S REPORT UPDATE ON PROJECTS OPERATIONS FACILITY REPLACEMENT PROJECT Mr. Dorrill commented on our Feb. 9 dedication ceremony of our new Operations Facility, which was attended by the Deputy County Manager and Commissioner Hall. He noted that as part of the site work, we had to construct new potable and sewage mains which are awaiting final certification. Once this is obtained, a Certificate of Occupancy will be issued. Mr. Dorrill commented that staff was able to obtain some office furniture from County surplus, to be utilized in the new facility. SAND RECLAMATION AND DUNE RESTORATION PROJECTS Mr. Dorrill commented that our sand reclamation and dune restoration projects are ongoing. He noted that we are reconstructing the dune to a height of 8 '/2 - 11 feet. Mr. Dorrill reported that 3,000 mangrove seedlings have been planted so far, and that we are continuing to source dune compatible plantings, which are currently in short supply. As a result of this shortage, and in consideration of the drought season during the next few months, we may delay plantings. SIGN REPLACEMENT PROJECT Mr. Dorrill commented on our phased decorative traffic and informational Sign Replacement Project. He noted that Lykins-Signtek, our contractor for this project, has indicated that the first batch of 30 signs is in production, and that he will share an install date when it becomes available. SPECIALTY DRAINAGE PROJECT Mr. Dorrill reported on a specialty drainage project underway, consisting of lining an old drainage pipe, about `/4 mile long, with Insituform. The pipe is along the properties of single-family homes near Ridgewood Drive. He noted that letters were sent to homeowners in the affected neighborhoods and that work is expected to be completed in three weeks, at an approximate cost of $450,000. Ms. Polke questioned how this technology works. Mr. Dorrill explained that a "tube sock" is secured at one end of the piping and then water pressure pushes the sock through the pipe. Mr. 2 Pelican Bay Services Division Board Regular Session February 11, 2026 Coleman commented that this project is being paid out of our drainage and pipe budget, and that we are using a piggyback contract with Shenandoah (as the contractor). Mr. Dorrill noted that this project is included in "committed project funds" on the financial statement and that the project will likely be invoiced in March. SAND RECLAMATION ISSUE IN BAY COLONY Mr. Fogg reported that a few Bay Colony residents have suggested that the height of the reconstructed dune, in front of the condominiums, should be higher than the currently reconstructed dune height of 8 % feet. He commented that he would not be in favor of adding an additional foot to the dune in this area because (1) the cost would be over $400,000, (2) renovation work recently completed on the dune swale provides a significant resiliency barrier against future storm surge that is not present in other sections of the beach dune, (3) in order to accomplish this, sand would need to be trucked in to add sand to the dune and back -fill this area, and (4) having trucks on the beach during high season would not be looked upon favorably by residents. Mr. Dorrill expressed his agreement with Mr. Fogg, and commented that he will touch base with LuAnn Giovannelli, General Manager of Bay Colony. He commented that there were initial concerns over the color of the reclaimed sand; however, over time, the darker colored sand is fading. Mr. Dorrill noted that we had attempted to obtain a change order as part of the County's beach renourishment project (to increase the volume of sand in the Bay Colony area); however, the request was denied. He also commented that the Governor's recent extension of the emergency order (allowing for the reclamation of sand) is set to expire on March 6, which may or may not be extended. BAY COLONY DUNE SWALE EXTENSION EASEMENT ACCEPTANCE Mr. Dorrill reported that the conveyance of an easement to maintain the extension of the dune swale adjacent to the Contessa condominium in Bay Colony to the County, was approved by the BCC. This project now moves to the construction phase, in accordance with County specifications, and funded by the Contessa and Bay Colony. He noted that after the project's warranty period ends, the easement will be conveyed to the PBSD. REVIEW OF THE JANUARY 31 FINANCIALS Mr. Dorrill reviewed the January 31 financial statement and provided highlights including (1) cash on hand of $12.8 million, (2) outstanding payables of $2.1 million, (3) reserves (per County policy) of $1.45 million, and (4) assessments received of $5.037 million (86% of budget). He noted that this 1/31/26 financial statement does not reflect (1) all of our January interest earnings, and (2) employee benefit expenses for the first quarter of FY26. Mr. Fogg commented that in the first quarter of FY26, we paid off $500,000 of our existing loan/line of credit to the County; our plan is to pay off the loan over ten years. He noted that the original draw down of the credit line was $6.5 million and that this principal reduction has been reflected on the 1/31/26 financial statement. CLAM BAY Mr. Fogg provided a report on the Feb. 10 Clam Bay Committee Workshop which included the following. • The major stakeholders attending included PBSD board members and staff, Seagate and Naples Cay representatives, the PBF Board Chair, consultants, the Presidents Council 3 Pelican Bay Services Division Board Regular Session February 11, 2026 President, a City of Naples Council member, and a representative from the Conservancy of S.W. Florida. • Progress on issues was made, in a collaborative way. Artificially maintaining a small inlet is a challenge. The current plan is to achieve the objectives of the Clam Bay Management Plan with minimal intervention, while maintaining the mangrove forest, aquatic life, and recreational use. • Differing opinions were expressed on whether the management of aquatic life is sufficient. Limited data on wildlife in Clam Bay exists. • Water quality testing in Clam Bay over time shows borderline results; there is no clear negative trend. There is general agreement that we need to improve water quality, by looking at controlling inputs and/or outputs. • Our current dredging permit expires in March 2028 (as a result of the approval of an extension). Our plan is to apply for a renewal of our permit (prior to March 2028) "as is" and then to subsequently apply for modifications. • It was agreed that each year a bathymetric survey (of Sections A, B, and C) would be completed in the Fall, after hurricane season, and that we would be prepared for a dredge in April/May if stakeholders agreed that a dredge is necessary. Marine contracts need to be in place so that a contractor can be mobilized for a Spring project. • It was suggested that we explore alternative dredging methods such as mini -dredges. • In the long term, the committee and stakeholders will look at whether modifications to the management plan may be needed. • A proposed hydrodynamic and morphology modeling project was discussed, including phases, scope, and peer reviews. Ms. Polke commented that the workshop was a good productive meeting. She noted that good, cost-effective alternatives to dredging were brought up. Dr. Dabees provided a presentation entitled, "Inlet & Beach Impacts in Response to Successive IIurricanes & Restoration Plans for Improved Resiliency." Mr. Fogg questioned the length of time it will take to establish the coastal plantings. Dr. Dabees responded that it will likely take several years. He noted that in order to protect your assets, you must (1) have authorization for restoration, and (2) establish a good monitoring plan to address vulnerabilities. Ms. Handy asked what is being planted on top of the dune. Dr. Dabees commented that sea oats are being planted on top of the dune, sea oats and sea grapes on the backside, along with buttonwoods. Mr. Fogg commented that a Budget Committee meeting has been scheduled for March 3, which will be the first step in the FY27 budget process. He noted that we will consider that the community is looking for a reduction in the FY27 assessment, while funding a budget with adequate reserves necessary in case of an active 2026 hurricane season. Ms. Danielle Sherwood asked, (1) What was the PBSD cost of beach renourishment, and (2) Are we budgeting for plantings in the corridor where sand was reclaimed? Mr. Coleman commented that we are taking a phased approach to plantings (in the area between the restaurants), which may be supplemented by natural recruitment. He noted that the PBSD cost for beach renourishment of the Pelican Bay beach considered private (from Marker 37.5 to Clam Pass Park) was $2.4 million, while County TDC funds paid for the recent Clam Pass dredge project. Mr. Fogg confirmed that the County 4 Pelican Bay Services Division Board Regular Session February 11, 2026 pays for beach renourishment down to 'h mile south of Vanderbilt Beach Rd. Ms. Polke requested that the board is provided with drone pictures of the areas of phased planting. Ms. Handy asked for comment on the recent advisory issued on the dangerous water quality in the Seagate/Clam Pass Park beach area. Mr. Coleman commented that the state issued this advisory and that we have asked County Pollution Control to perform additional water quality testing in the Clam Pass area; additional information on this issue will be shared when received. Ms. Danielle Sherwood asked for comment on the location and source of the bacteria. Mr. Coleman commented that the advisory release used Clam Pass as a reference point, not an area of identified bacteria. CHAIRMAN'S REPORT ELECTION Mr. Fogg commented that we had a productive, positive, well -attended PBSD Candidates Forum last week. He noted that there is no rule against PBSD board members promoting board candidates as long as this is a "personal" activity and not performed on behalf of the PBSD. MEETING WITH COMMISSIONER HALL Mr. Fogg commented that he had a meeting with Mr. Dorrill and Commissioner Hall to provide updates on our PBSD projects and activities. He noted that Commissioner Hall is very pleased with his relationship with Mr. Coleman and that communication is excellent. OTHER COMMENTS Ms. Polke commented on the plants that used to be adjacent to the PBF restaurants, which have disappeared, and she questioned who would be responsible for replacing them. Mr. Coleman commented that the PBF may install plants, as this property is owned by the PBF; however, the PBSD will include this area as part of our dune planting. Ms. Polke asked if we could find out if"clean wet sand" would improve the thrivability of new plantings. Mr. Coleman commented that sand removed from the inlet during the recent dredge project was all used to fortify the edges of the inlet for mangrove plantings. He noted that sand containing organics does help plant sustainability. Mr. Fogg commented that the PBSD does a lot of landscape maintenance on PBF property; the PBSD does not invoice the PBF for these services. Mr. Tom Polke questioned when the 2024 Water Quality Report was issued. Mr. Coleman commented that County Pollution Control performs the water quality testing, which is input into a state database, which is then pulled from the state site by our consultants in order to compile an annual report. He noted that we have asked our consultants to provide data to us, as soon as it is available. Mr. Dave Cook commented that there was an early Feb. news release on water quality impairment along the beaches and that we need to be careful to differentiate between sewage releases (bacterial issues) and storm -related water quality issues. He noted that there is no evidence of bacterial impairment (related to this news release) inside Clam Bay. at 3:00 MjeYael Fogg, Chairman Minutes approved pr me OR �]V as amended ON � �k+ u� j date 5