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PBSD Board Minutes 01/14/2026PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JANUARY 14, 2026 The Pelican Bay Services Division Board met on Wednesday, January 14, 2026, at 1:30 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman Joe Chicurel, Vice -Chairman Jacob Damouni Nick Fabregas Peter Griffith (absent) Brad Hildebrandt Pelican Bay Services Division Staff Neil Dorrill, Administrator Chad Coleman, Deputy Director Dawn Brewer, Ops. Support Spec. II Darren Duprey, Supervisor — Field I Also Present Mohamed Dabees, Humiston & Moore Bob Lufkin Cindy Polke Michael Rodburg Greg Stone (by telephone) Rick Swider Michael Weir Dave Greenfield, Supervisor -Field II Karin Herrmann, Project Manager I Lisa Jacob, Project Manager II Barbara Shea, Admin. Support Spec. II Cpl. Robert Reed, Sheriffs Office Sgt. Byron Tomlinson, Sheriff s Office APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 12/10/25 Regular Session meeting minutes 5. Audience comments Sheriffs Office community update Administrator's Report a. Update on projects b. Review of the Dec. 31 financials 8. Committee Reports aI Clam Bay 9. Chairman's Report a. Applications for open board positions b. Operations Building Dedication Ceremony: Feb. 9 at 11:30 a.m. c. Commissioner Kowal meeting 10. Old Business 11. New Business/Miscellaneous Correspondence 12. Adjournment ROLL CALL Pelican Bay Services Division Board Regular Session January 14, 2026 Mr. Griffith was absent, Mr. Stone participated by telephone, all other members were present, and a quorum was established. Mr. Fogg motioned, Dr. Chicurel seconded to allow Mr. Stone to appear ne due to extraordinary circumstances. The motion carried unanimously. Mr. Luflcin motioned, Mr. Rodburg seconded to approve the agenda as :ed. The motion carried unanimously. Mr. Weir motioned, Mr. Lufkin seconded to approve the 12/10/25 regular session meetine minutes as Presented. The motion carried unanimously. SHERIFF'S OFFICE COMMUNITY UPDATE Cpl. Robert Reed, Collier County Sheriffs Office, provided Pelican Bay statistics, from Oct. 1 to Jan. 1, including traffic stops, medical emergencies, burglaries, police complaints, auto accidents, alarm responses, special details, and extra patrols. He noted that his Pelican Bay policing unit also participates in crime prevention activities as well as beach patrols. Cpl. Reed discussed the role of his policing unit in relation to e-bikes and e-motos (powerful pedal -less electric two -wheeled vehicles) and additional law enforcement presence during Spring Break. Mr. Fogg commented that a major concern of Pelican Bay residents is the noise from speeding vehicles on US41, especially in the evening, and that he would appreciate anything the Sheriff's Office could do would be appreciated. AUDIENCE COMMENTS Ms, Jo Ann Jany, resident of Naples Cay and Collier County Parks & Rec, volunteer in Clam Pass, thanked the PBSD team for the mangrove restoration and dune construction work. She expressed concerns over the erosion control mats placed in the Pass along the mangrove plantings. Although represented as fully bio-degradable, these mats are actually comprised of two layers of synthetic netting which is "somewhat" degradable. Ms. Jany suggested that unfortunately, you will be picking up pieces of this plastic for years to come, and noted that this netting is a hazard to our wildlife. She requested monitoring of this going forward to protect our wildlife. Mr. Ken Silverman, President of the PBPOA, discussed concerns/issues that have been raised to the PBPOA (from residents) including the surface of the new PB sidewalks, required pressure washing of the new sidewalks (and related costs), Clam Bay issues, the conduct and behavior of Clam Bay Committee members, speeding on US41, possible installation of a traffic light at the Gulf Park Dr. & US41 intersection, the time lag of the restoration of PB beaches following recent hurricanes, and the financial and fiscal management of PBSD funds. He emphasized that in 2026, a renewed focus of the PBPOA will be the PBSD; the PBPOA will take on the role of watchdog. Mr. Silverman commented that prior to his election (as President), the PBSD had reached out to the PBPOA to assist with a PBSD Election Candidates' Forum; however, that request seems to have been withdrawn upon his election (viewed as a change in control of the PBPOA). ADMINISTRATOR'S BEPORT Pelican Bay Services Division Board Regular Session January 14, 2026 UPDATE ON PROJECTS OPERATIONS FACILITY REPLACEMENT PROJECT Mr. Dorrill reported that a temporary C.O. has been issued for our new Operations Building (a $5 million project). He commented that a dedication/ribbon-cutting ceremony of the building has been scheduled for Feb. 9 at 11:30 a.m. Board members and the public are invited. SAND RECLAMATION PROJECT Mr. Dorrill complemented the project management and support staff on the $4.6 million of work, including four contracts, which was completed over the last ten weeks. He noted that we were able to take advantage of the Governor's executive orders which allowed us to embark on two sand reclamation and dune reconstruction projects. Mr. Doi -rill provided photos of the PB shoreline, noting the current large widths of our beaches. He commented that we have started the first phase of mangrove planting (part of the dune restoration project). The storm surge from Hurricane Ian pushed sand inland 500-600 feet to a depth of eight feet, killing all the mangroves in this area (east side of the dune). Mr. Dorrill commented that the dead mangrove material was chipped and used as a base to construct the new beach dune, which is on average eight feet over the grade of the beach. He reported that 100-200,000 dune plantings are expected and that 8,000 mangrove seedlings will be installed on both sides of the inlet and on the southwest corner of Outer Clam Bay. Mr. Dorrill commented that he has briefed two County Commissioners and the County Manager on all of this work. SIGN REPLACEMENT PROJECT Mr. Dorrill reported that our Sign Replacement Project for the replacement of old roadway signs in our community is underway; Lykins-Signtek is our contractor for this project. Ms. Polke questioned what is being replaced and what is the cost. Mr. Dorrill responded that we are replacing older signs (some of which are 40 years old) with signs having a black enamel finish. Mr. Fogg commented that the change from verde green signage to black is being done to be consistent with a PBF directive. Ms. Polke requested an update on the "yield to pedestrian sign" on Gulf Park Drive, similar to the mid -block crosswalk signs, which are confusing to drivers, as discussed at the last board meeting. She questioned whether they can be removed. Mr. Dorrill agreed that these signs are confusing and create a hazard; however, they were installed per code. He noted that he will reach out to our civil engineer to determine whether the code has changed or whether alternative signs can be used. Mr. Coleman commented that the code has not changed. Ms. Polke asked if the yellow bars (delineators) can be removed, which are located at the exit of Gulf Park Dr. onto US41. She explained that these bars are an eyesore and do not prevent drivers from making a left turn onto US41. Mr. Coleman suggested that this issue is brought to the Landscape & Safety Committee. Mr. Fogg commented that the PBF is holding a town hall meeting on this intersection on Jan. 15. Mr. Dorrill commented that planned median revisions at this intersection will occur before a potential traffic light is installed; once the median revisions are installed, the delineators will be removed (which were installed as a safety measure). Mr. Fogg agreed that the delineators were installed as a safety issue, and clearly have reduced the number of vehicles making a left turn. He suggested that it would be unwise to remove these delineators until there is a clear indication of the future of this intersection. REVIEW OF THE DECEMBER31 FINANCIALS 3 Pelican Bay Services Division Board Regular Session January 14, 2026 Mr. Dorrill reviewed the December 31 financial statements and provided highlights including (1) cash on hand of $13.1 million, (2) outstanding payables of $700,000, (3) unspent balances of projects encumbered of $7.3 million, (4) required reserves of $780,000, (5) assessments received of $4.8 million (81% of budget), (6) year-to-date operating expenses of $765,000, and (7) a carryforward of $2.5 million on 10/1 /25. He noted that for some reason December interest earned was not recorded on the financial statements included in the agenda packet. Mr. Fogg requested that Mr. Coleman reaches out to the Clerk's Office to discuss (1) missing $700,000 disaster relief reserve on the balance sheet, and (2) a recent request for a footnote regarding our FEMA recovery accounts to be added to the balance sheet. COMMITTEE REPORTS CLAM BAY Mr. Rodburg provided a report on the Jan. 12 Clam Bay Committee meeting which included the following. • The committee continues to discuss various Clam Bay issues and is not ready to bring anything forward to the board for approval at this time. • A Clam Bay Workshop has been scheduled for Feb. 10; Naples Cay and Seagate representatives have been invited. • The 2024 Water Quality Report has generated a lot of discussion; revisions are underway to address concerns and a revised report will be discussed at future committee meetings. This report was not received until November 2025 because the data that feeds this report is dependent on the state. Our consultants did not receive 4ch quarter 2024 data until well into 2025, at which time it took several more months to review the data and compile a report. We are now trying to get the County data to us sooner, on a preliminary basis, to obtain a preliminary review. • For quite a number of years, the state has designated the waters of Pelican Bay as impaired for total phosphorus and total nitrogen, and has now added a designation of impaired for dissolved oxygen. • Results of a benthic study of flora and fauna which focused on a shoal in Section C were reviewed. 15 years of imagery show that the shoals in this area are fairly stable, there is adequate flushing through the shoals, and there is an active healthy wildlife system within the shoals. On the downside, our seagrass acreage as of October is down to almost nothing. Our consultants have advised against a transplant program as more work needs to be done to identify the causes of the loss of seagrass. • Dr. Dabees provided a presentation on the changes we have embarked upon with respect to how and when dredging is determined in the maintenance and management of Clam Pass. Some suggest that we should schedule annual dredging, while others suggest some modifications to the way in which we have managed our dredge operations. • Staff solicited a proposal fiom our coastal engineer to look at the morphology and hydrodynamics of our system, and to complete a stability assessment. The committee endorses this recommendation, but will not bring this to the board just yet, as stakeholders have not had a chance to review the proposal and weigh in. Our goal is to explore the best science available, determine what it is telling us, and follow it. At this time, a cost for this proposal has not been provided by our consultant. • A committee meeting agenda item was deferred to a future meeting which asked whether it is feasible and at what cost can Pelican Bay do its own beach renourishment when necessary, 4 Pelican Bay Services Division Board Regular Session January 14, 2026 instead of piggy -backing on a County project, where the County determines the priority of which beaches come first, within its projects. Ms. Polke asked for clarification on who does the sampling, how the sampling data is uploaded into the state system, and at what point is the quarterly data released. Mr. Rodburg explained that the four quarters are not released to our consultants until well into the following year, at which point the data has to be reviewed by our consultants and then compiled into an annual report. He noted that the state does the sampling. Ms. Polke asked whether the state gives us a heads up or warning when they see nutrient exceedances during the year. She asked whether we do or can we do our own sampling. Mr. Don7ll commented that the County Pollution Control Division does monthly sampling at predetermined locations. Mr. Rodburg commented that we receive these results on a more timely basis. Ms. Polke asked whether we knew of this impairment sooner than November 2025. Mr. Rodburg commented that as noted by Ms. O'Brien, the state impairment designation includes data from sampling sites outside of Clam Bay, averaged over seven years, which does not tell us a lot. He noted that our dissolved oxygen and other water quality problems are located in an isolated section in north Clam Bay which receives the least flushing and least tidal action; this is where we need to focus our attention. Mr. Rodburg commented that water quality data closest to Outer Clam Bay had 12 months without a single exceedance and that our total nitrogen exceedances are only marginally over the threshold. He noted that Clam Bay's impairment designation may allow us to obtain grant funds to address these issues. Mr. Rodburg commented that in every annual Water Quality Report, our consultants recommend controlling the inputs entering our system, primarily the overuse of fertilizer as well as debris entering our storm sewers. He noted that at our last board meeting, it appears that there is a renewed interest by the PBF to help get a handle on this. Ile noted that Ms. Polke had suggested that all our landscapers need to be registered and that they all understand the County ordinance and are using slow -release fertilizer and pesticides; this would reduce fertilizer impact, ultimately improve nitrogen and phosphorus levels, reduce algae, and improve dissolved oxygen levels. Mr. Rodburg commented that less flushing impairs the removal of these nutrients. Mr. Fogg commented that we have tried to raise the awareness of the need to control inputs; however, enforcement is required, which would be a PBF responsibility. He noted that some have suggested that Pelican Bay becomes an Audubon certified community which would mean complying with certain restrictions. Mr. Fogg commented that we are going forward with a significant study of the flushing throughout the Pass area, looking at alternative dredging programs, which could potentially improve flushing. Ms. Roanna Handy asked whether any committee member has spoken to the Presidents Council to discuss fertilizer usage. Mr. Rodburg commented that the PBSD uses slow -release fertilizer, but has no information on other users. Mr. Fogg commented that there are specific County standards relating to fertilizer which we have encouraged through PB Post articles. He noted that the PBSD intends to work with the PBF to form a more impactful plan. Mr. Rodburg commented on other sources of nutrients including clippings, animal waste, and soap entering stormwater sewers. He noted that the County publishes the amount of nitrogen and phosphorus in the recycled water, which should guide the fertilizer user. Ms. Polke commented that at our last meeting, Mr. Rich Alexander offered to work on this issue with the PBF and to look at the process and requirements of obtaining Audubon certified status. She suggested that the PB community would be interested in this. Ms. Polke commented that the County recycled water is not treated. Mr. Rodburg noted that the PBF is in the process of forming a G Pelican Bay Services Division Board Regular Session January 14, 2026 government relations committee, and suggested that this committee pursue asking the County to install better controls on the recycled water produced by the wastewater treatment plant. Mr. Jo Ann Jany commented that she has toured the Goodlette-Prank Rd. wastewater plant and noted that she learned that the average nutrient levels in our PB recycled water is very close to "advanced water treated" water (as done at the new Collier County plant); the nutrient levels do change over time. Ms. Jany commented that other contaminants such as hormones and medications are not monitored. She suggested that it would be worthwhile to put some controls on our landscapers and their fertilizer use. Mr. Fogg noted that a Clam Bay Workshop is scheduled for Feb. 10 in the Community Center. CHAIRMAN'S REPORT APPLICATIONS FOR OPEN BOARD POSITIONS Mr. Fogg commented that we have two open residential positions and one commercial position in this election cycle. He noted that six residential applications were received and read the applicants' names. He thanked them for their applications. Mr. Fogg commented that the PBSD is hosting a candidates' forum on Feb. 2 from 5: 00 — 7:00 in the Commmunity Center, OPERATIONS BUILDING DEDICATION CEREMONY ON FEB. 9 Mr. Fogg reported that our new Operations Building dedication has been scheduled for Feb. 9 at 11:30) and encouraged board members to attend. COMMISSIONER KOWAL MEETING Mr. Fogg commented that in the summer of 2025, the County BCC encouraged the PBSD to be more proactive in addressing the concerns of Naples Cay and Seagate residents in relation to Clam Bay. He reported that he met with Commissioner Kowal, Mr. Dorrill, and Mr. Coleman last week to provide an update on the work that has been accomplished over the last six months. At this meeting, Commissioner Kowal reported that he has received good reports from Naples Cay and Seagate residents and is very satisfied with the activities and work that we have done. OLD BUSINESS PBSD COLLABORATION WITH THE PBF DESIGN REVIEW COMMITTEE Mr. Stone corrunented that at the direction of the PBSD Chair at the last board meeting, he met with Mr. Brian Stevens, Chair of the PBF Design Review Committee (DRC), covering a variety of topics. He reported that they agreed on (1) re-establishing more fiequent communication between the PBF Covenants Dept. and PBSD staff, and (2) Mr. Stone would attend monthly DRC meetings. Mr. Stone commented that long-term, they agreed to work on a landscape plan. Mr. Fogg commented on a circulated draft of amendments to the PBF design review process by-laws. Mr. Stone commented that based on this draft, if approved, PBSD actions would be included in the scope of the DRC by- laws. Ms. Polke asked for the date of the next Landscape & Safety Committee meeting. Mr. Stone responded that there is no meeting scheduled at this time. OTHER COMMENTS Mr. Luflcin commented on his recent tour of the PB beach renovations with Mr. Coleman and noted that pictures do not do justice to the work that has been done. He complemented the PBSD team C Pelican Bay Services Division Board Regular Session January 14, 2026 on a terrific job. Mr. Damouni seconded this statement. Mr. Fogg commented that the sand reclamation/dunc restoration project, including re -planting, is an ongoing project. The meeting was adiourned at 2:55 Mic/aelogg, CVan;'Minutes approvesed OR as amended ON I /� j date 7