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BCC Minutes 08/14/1991 BNaples, Florida, August 14, 1991 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board(s) of such special districts as have been created according to law and having conducted business herein, met on this date at 8:00 A.M. in BUD(lET WORKSHOP in Building "F" of the Government Complex, East Naples, Florida, with the following members present: CHAIRMAN: Patricia Anne Goodnight VICE-CHAIRMAN: Michael J. Volpe Richard S. Shanahah Max A. Hasae, Jr. Burr L. Saunders ALSO PRESENT: Debb¥ Farrls and Ellis Hoffman, Deput~ Clerks; Nell Dotrill, County Manager; Tom Olliff, Assistant to the County Manager; David Pettrow, Development Services Director; William Lorenz, Environmental Services Administrator; Russell Shreeve, HUI Director; Mike McNees, Budget Director; Michael Smykowski, Budget Analyst; Robert Byrne, Budget Analyst; David Russell, Solid Waste Department Superintendent; Bob Fahey, Solid Waste Department Director; Leo Ochs, Jr., Administrative Services Administrator; Edward N. Finn, Budget Analyst; Frank Brutt, Community Development Services Administrator; John Mada~ewski, Pro~ect Review Services Manager; Mike Newman, Water/Utilities Director; Fred Bloatschar, Assistant Utilities ½Administrator; Tim Clemons, Wastewater/Utilities Director; Ron Cook, UtilAties Finance Director; Mary Jo Thurston, Finance/Utilities Supervisor; Ann Marie Saylot, Administrative Assistant/Utilities; and James P. Ward, Pelican Bay Services Division Administrator. O! Page AUGUST 14, 1991 ~eferring to pages i and 2 of the Department Budget Detail, Budget Analyst Smykowskl reported that overall there is a 7.3~ increase in appropriations and personal services are only up 2.7~ due to a decrease in budgeted overtime expenses. He reflected there is a decrease in the budgeted part-time personnel at the Carnestown Transfer Station and one equipment operator position has been nated at the Naples Transfer Station site. He indicated operating expenses are up 102.8~, with 2.1 million dollars budgeted for biomass processing, processing of construction demolition waste, and tire chipping expenses at both the Naples and Immokalee landfill sites. He stated that capital outlay is up 82.5~ and is primarily due to cell closure requirements, with Cell I being proposed for closure at the Im~okalee Landfill at a cost of $675,000 as well as Cells 3, 4 and 6 at the Naples Landfill at a cost of approximately 3.1 million dollars. He read aloud page 3 of the Department Budget Detail, item for item. He stated that 3.2 million dollars in additional revenue is antici- pated coming from a combination of an increase in the landfill tipping fees and borrowing money for construction of the capital projects. Environmental Services Administrator Lorenz referred to the data beginning on the page identified as "Solid Waste Budget Workshop Briefing Package 8/14/91" He reported that the last increase in tipping fees for Collier County was in FY 86/87 for garbage that is reflected on the table appearing on page 1 of the briefing package. He explained that page 2 of the briefing package is a summary of the assumptions used in a ten year financing plan projecting expenditures, both capital and operating, and taking a look at what revenue needs will be with regard to various tipping fee optione. He stated that pages 3 through 5 reflect various tipping fees and how much money must be borrowed to enable the fund to balance for the ten year planning period. He reflected that $24 per ton becomes a break point in terms of this analysis. He etated that $25 per ton puts us in the position ooo. 03 Page 2 AUGUST 14, 1991 where going into the next ten years we do have a capital reserve of approximately 2.5 million dollars. He Indicated that these figures have not been adjusted to reflect any inflation rate. Referring to page 6 of the briefing package, Environmental Services Administrator Lorenz confirmed that staff Is recommending $25 per ton for tipping fees, but an alternative is a variable tipping fee. He explained that a comparison of the two alternatives reflects 1.2 million dollars in interest for the variable tlpptng fee versus $251,000 for a $25 per ton fee. He explained that page 7 of the briefing package reflects an analysis of what the increase in tipping fees will be on residential and commercial rates. He added that of the two charges reflected in residential rates, one is the collection charge paid through the haulers and the other charge is for disposal of waste into the /andfill. He explained that constant collection costs have been assumed for the FY 91/92 options at $22, $23, $24, and $25 per ton in an attempt to pro~ect what a resident bill will look like in Districts 1 and 2 as tipping fees are increased. He added that there is a more substantial increase in the commercial rates. He pointed out the three commercial rates reflected on page ? of the briefing package, adding that this matter was discussed with waste management to structure rates based on their customer base. Referring to page 7 of the briefing package, Commissioner Saunders pointed out that, at $18 per ton tipping fee, $30 is the disposal rate while $27.28 is the disposal rate when the tipping fee ~s $22 per ton. In answer to Comm~ssioner Saunders' question regarding the $3 difference in disposal rates, Solid Waste Department Director Fahey explained that the manner in which the residential untt's waste is calculated has been changed, and proceeded to explain the current method of calculation. Oommlssloner Saunders reiterated that the residential waste accounts for 25~ of the total waste received at the landfill, to which Page 3 AUGUST 14, 1991 Mr. Fahey concurred. In response to County Manager Dorrill, Mr. Fahey stated that, with the exception of this year, the preceding seven years averaged an annual increase of 18.56~ of the total for all waste. Mr. Lorenz reflected that, at the time of negotiations of a contract with haulers, the county will be anticipating approximately $1 per month household charge for the curbside program and, thus, the assumptions incorporated into the table of rates indicated as "without MRF" on page 8 of the briefing package. He related the assumption that the residential customer will see the charge in the disposal por- tion as opposed to the collection side of the fee with the MRF (materials recovery facility). He reflected that the county is currently working at approximately $45 per ton, which is greater than the $25 per ton recommended for next fiscal year. He stated staff hopes to develop a feasibility report and then get direction from the Board of County Commissioners in January of ~992 to proceed with the MRF (materials recovery facility) concept. He said that in order to meet the mandatory recycling goals thought to be needed, it is speculated that the County should go to a materials recovery facility (MRF). Mr. Fahey stated that getting the volume and meetlng the goal ls more likely to happen with a MRF (materials recovery facility). In answer to Commissioner Volpe, Mr. Fahey reported that Collier County has a very unbalanced waste stream, with approximately 100,000 of the 400,000 tons of waste coming from construction demolition. He stated that the larger communities statewide are moving toward the MRF (materials recovery facility) as the assured way to achieve goals. Commissioner Volpe questioned whether the MRF (materials recovery facility) concept anticipates phasing out the curbside recycling program, to which County Manager Dotrill answered in the affirmative, adding that preliminary citizens survey results from this year indi- cate that 94~ of those polled are satisfied with the county's solid waste division, and particularly the collection aspects. He reflected Page 4 AUGUST 14, 1991 that the problem is that Collier County does not generate enough recycled material to even begin to reach the state mandated goals. In response to Commissioner Shanahah pointing out that Collier County is attempting to change the state's formula of how to count garbage, recycling, etc., County Manager Dotrill reported that a peti- tion has been drafted to the Secretary of DER requesting that they grant a more common sense approach to same. He related that he has been asked to serve on a Florida Association of Counties Solid Waste Committee which has persuaded the State to recalculate what the more reasonable expectations are as a primary goal. Regarding yard waste pickup, Mr. Lorenz reported that the State will require separate collection of yard waste in January of 1992, which will be an impact on the residential unit. In response to Commissioner Hasse, Mr. Fahey stated that should a $25 per ton tip fee be approved, the residential rate will go up apgroximately $1 per year. Regarding yard waste, Mr. Fahey stated that the law does not reqltire separate pickup but prohibits combined disposal of that material in a line cell. He reported that Collier County presently pays approximately $177,OO0 to create one acre of line cell, and he predicted that the cost will double for future constructions. He stated that effective January of 1992 the County will be prohibited from tommingling yard waste with regular waste pickup. He reported the methods in which other counties are proposing to address this situation. He discussed the options contained on page 9 of the briefing package which will need to be considered in the event Collier County falls to get an exemption from the State on the basis of their Petition. Regarding accelerated line cell construction, Mr. Fahey dlrected the Board of County Commissioners' attention to page 2 of the briefing package and gave an explanation of the figures reflected for same as well as the new requirements currently in place for construction. He d~rected attention to page 10 of the briefing package. Page 5 AUGUST 14, 1991 Commissioner Saunders stated that it is misleading to say that the tSpping fee is set at $25 per ton and that it iea constant tipping fee for the next ten years except for increases due to change in the value of the dollar. He reflected that this is pegged to what- ever the costs are, to which Mr. Lorenz concurred. Commissioner Saunders suggested that the County go to a fee of $25 per ton for tipping fees and notify the City of Naples by cer- tified letter that Collier County is contemplating doing so. Commissioner Shanahan stated he has no problem with the $25 per ton tipping fee as it is the direction to take. Finance Director McNees clarified that the Board of County Commissioners seems to be giving direction to prepare the budget based on a $25 tipping fee, and it was the consensus to do so. Budget Analyst Smykowski reported that at the $25 per ton tipping fee it assumes borrowing approximately 1.5 million dollars as part of the total financing to construct the capital pro3ects due to closures and reflected in next year's budget. Mr. Smykowski related that page 4 of the Department Budget Detail is the Solid Waste Disposal grant budget which reflects a total increase in appropriations of 7.4~. He explained there are three grants within the context of this budget and identified same. He added that next year's estimates for these grants total $390,000. He explained that the mandatory trash collection budget is reflected on pages § and 6 of the Department Budget Detail, and is set up as a separate fund with an increase in appropriations of 43.6~. He explained the increase in expenses. He confirmed that in going to a q~arterly payment system, there will be a $2 fee per quarter incurred to cover administrative costs. He stated there is one expanded ser- vice which is for a Mandatory Collection Coordinator and Office Assistant II to administer the program and monitor the assessment rolls. Commissioner Goodnight stated she feels both of the requested positions are needed. ooo,, 07 Page 6 AUGUST 14, 199! Co~l.~oner Vo13~ left the ~E~t~ng at 9:15 A.N. Directing attention to page 7 of the Department Budget Detail, Budget Analyst Byrne stated that the major change Is the combining of the MIS (Management Information Systems) budget with the Administration Budget. He explained, however, that this budget still only increased by 8~. He reported that page 8 of the Department Budget Detail reflects the former MIS (Management Information Systems) Departmen~ budget. He stated that page 9 reflects the Engineering Budget, for which the major difference from the previous year is that a Graphics Technician was budgeted as a part-time level prevtousl~ but is a full-time level currently and next year as well. He explained that page 10 of the Department Budget Detail reflects Fund 410, which is the debt service budget and accounts for all the principal and interest payments in u~ilities and includes the thirty-one million dollar bond issue which is soon to be let. He referred to page 11 of the Department Budget Detail stating that when the expected additional 6,000 customers come on line it will translate into approximately 1.6 million dollars in additional revenue. He stated that there are a number of requested expandeds listed on page 12, the major ones being the purchase of a new Jet vac truck, additional tipping fees being paid to the Solid Waste Department for sludge disposal, and five addi- tional employees requested for repair and maintenance crews. Budget Analyst Byrne referred to pages 13 and 14 of the Department Budget Detail stating this section reflects somewhat of a lesser amount of activity. He reported that page 15 represents the Marco water/sewer district with the major change being a rate increase for bulk sewer treatment as well as a higher level of reserves. reflected that page 16 reflects sewer area "B", which is money accruing interest annually. He confirmed that page 17 Is the water opera~ing budget, with a number of expandeds being identified on page 18 ~n an amount totalling one-half million dollars for chemical and electrical costs associated with increased flow rates. He stated that Page 7 AUGUST 14, 1991 an additional Secretary II position is requested for the water distri- bution section. He Identified page 19 as the water capital budget which reflects a reduced level of activity. He referred to page 20 as the Goodland water operations, which reflects a higher level of reser- ves due to additional cash carry forward with operational costs remaining basically the same as the current year. He identified the Pelican Bay Improvement District Water and Sewer budget found on page 42 of the Department Budget Detail. He explained that there have been some changes in the manner in which items are budgeted this year as opposed to last year. In the capital area, he explained that the ma~or items are approximately one-half million dollars in improve- ments, tie-ins to county water/sewer, pump station Improvements and some effluent storage, as well as pipes, meters, etc. He explained that the increase in the operating budget is mainly due to the increased level of bulk water purchases. In answer to Commissioner Shanahah, Budget Analyst Byrne con- firmed that the capital outlay on the Pelican Bay Improvement District is $??4,000, which is up 545~. Pelican Bay Services Division Administrator Ward reiterated that the increase in capital outlay is due to a difference in the way budgeting is done from the prior year to the current. He explained that for 1992, the $774,000 represents additions to the line distribu- tion system that are required in order to meet the service demands of the community, telemetry control for the system, tie-ins to the potable system of the County water and sewer district, as well as changes to the pump stations, both irrigation and effluent. In response to Commissioner Shanaban inquiring whether the anti- ¢tpated rate increases are included in this budget, Utilities Finance Director Cook explained that this budget was developed prior to the rates coming back from the rate analyst. He explained that for pro- ~ected revenues, they took last year's revenues, added in growth that was to take place, and built in a 10~ rate increase into this revenue. He confirmed that the recommended rates for water will be slightly Page 8 AUGUST 14, 1991 more than 10~ and quite a bit more for sewer. Recess at 9:36 A.M. - Rsconvsned at 9:45 A.M. Tape ~2 Referring to page $6 of the Workshop package, Administrative Services Administrator Ochs introduced the item of fleet maintenance contracted service versus an in-house fleet maintenance repair ser- vice. He reminded the Board of County Commissioners that this item was originally presented in the first Budget Workshop with Administrative Services and Fleet Management. He reported that fleet management analysis estimates indicate that over the next three years using in-house fleet repair service, approximately $490,000 will be saved versus that same level of service with the contract service. He explained that the savings is primarily due to a reduction in staff of two positions and elimination of the profit and markup fees that are typically paid through a contract service of this nature. In answer to Commissioner Hasse, Mr. 0chs stated that the County initially went to a contracted service as it proved to be much better than what staff had been able to do internally. He stated, however, that since that time the size of the fleet has grown, the complexity of the operation continues to grow, and the cost of the contract ser- vice has grown proportionately at a minimum. He stated that currently the County has a Fleet Management Director and two other technical staff which have become expert in this area and, from a management standpoint as well as financial accountability standpoint, he reflected that taking this service over internally will not only pro- vide a better level of service to the customers but will be cost effective as well. In answer to Commissioner Shanahan, Mr. Ochs reported that he does not see a down side to taking this service over internally. He pointed out that if this service is taken over internally and does not work out either from a management or cost standpoint, the Board of County Commissioners has the option to go back out and contract again. Commissioner Shanahah pointed out that currently the County owns Page 9 AUGUST 14, 1991 the facilities and the equipment, including the computerized work order and inventory management system, with the contractor providing the personnel. Mr. Ochs stated that Commissioner Shanahan's observations are correct. Commissioner Shanahan stated that the consensus is to move ahead with the transition of this service to in-house operations. v~Ilc~,~ FOR HIP~ Administrative Services Administrator Ochs reflected that in order to enable the Vehicle for Hire Industry to be fully self- supporting from a budget standpoint, it will require some substantial increases in the current certificate, application and permit decal fees to the industry. He reported that representatives of the industry indicate they are not willing to absorb the entire increase required to make them self-supporting, but do recognize the need for an increase of fees. He explained that the Board of County Go~u~tsstoners' options are: 1) Substantially deregulate the industry which will save staff time and allow a reduction in the general fund expenditures; 2) For the Board of Gounty Commissioners to say, regardless of sentiments of the industry, we are going to make them fully self-supporting and assess the required fees; or 3) look at a phase-In approach over a two year period which will provide an Increase in revenues for next year but not at a level sufficient to fully support the budget, and with the understanding that in the sub- sequent year the certificate and vehicle permit fees will again be increased to make the industry fully self-supporting. Mr. Ochs stated that $37,900 represents approximately one full Time equivalent position, although instead of one Individual it is a split of time Invested in the operation by the Fleet Management Director, Fleet Analyst, and the Secretary in Fleet Management. He confirmed that a large portion of administrative staff time is devoted to supporting the activities of the Public Vehicle Advisory Committee which meets to hear the new applicants wanting Into the business. He Page 10 AUGUST 14, 1991 stated he questions seriously whether there is an appropriate return on the investment given the fact that the primary complaint from the industry to County staff is that there is not sufficient enforcement of the Ordinance. He stated that most of the complaints are within the industry, which in turn complains that the County does not have enough people devoted to enforcing the provisions of the Ordinance. He reflected that an inordinate amount of staff time is spent pre- paring agendas, doing minutes, setting up the meetings with the PVAC (Public'Vehicle Advisory Committee), going through the application process, etc. He acknowledged that there is a way to streamline the process but it entails an administrative application process, taking the PVAC out of the loop to a certain extent because it is unsure whether the question of public necessity can be answered. Commissioner Saunders stated that totally eliminating regulation is a mistake. He questioned whether having a simplified application; requiring necessary insurance, bonding, etc. as a condition of getting approval; elimination of the Board of County Commissioners from the process and making it a staff determination based on the recommen- dations of the advisory board for approval is the direction to take, to which staff concurred. Mr. Ochs stated staff prefers to see an administrative applica- tion process using the PVAC (Public Vehicle Advisory Committee) as the reviewer but cutting down the time frame that the applicants must go through and the staff effort required to support that. Finance Director McNees interjected that there is a relatively minor budget issue and questioned whether staff time for PVAC related activities should continue to be budgeted at full reimbursement. He stated there is a larger fairly major policy issue on whether or not to continue to regulate the industry which cannot be dealt with at this time but will require an advertised hearing. It was the consensus to budget at full reimbursement with staff presenting alternatives to reduce the amount of time involved in the Fegulation of the industry, but to keep some form of regulation. Pag. 1, AUGUST 14, 1991 Commissioner Saunders stated he agrees that perhaps regulation should be funded by the industry being regulated, but added that raising the certificate fees from $50 to $500 is not necessarily realistic. Mr. Ochs suggested that staff recommends advising the PVAC of the direction which needs to be taken In terms of streamlining the Ordinance, while determining the level of staff efforts needed to sup- port the new level of administration, and then staff can present a revised budget as well as determinations of what type fees are needed to support that level of service. Budget Analyst Finn directed attention to page 21 of the Department Budget Detail, stating that the Development Services Director's budget is the administrative section of the Development Services Department and the operating costs are decreased overall by 13.5~. He pointed out this reflects a reduction in the pro rata share of electricity as well as water and sewer Incurred by new tenants in the building. He stated that, additionally, there are some reductions In the cost of leasing the copter and other contractual services. He confirmed that page 22 represents the customer services section of this department and reflects a 13.4~ decrease in next year's budget. He reported that two positions have been frozen for a considerable amount of savings. He stated that a Customer Service Agent Supervisor position as well as a vacant Office Assistant position have been eli- minated. Community Development Services Administrator Brutt confirmed that there has been no loss in efficiency or productivity as a result of staff's action, but added that certain activities staff had intended to accomplish this year have been delayed. Budget Analyst Finn stated that pages 23 and 24 reflect the Planning Services Section which has a 2.2~ reduction in operating costs. He reported a Planner I position is frozen for a twelve month period. He remarked that pages 25 and 26 Iljustrate the Project Page 12 AUGUST 14, 1991 Review Section, which has a 4.3~ increase in operating expenses. Project Review Services Manager MadaJewskl stated that the 4.3~ increase will be reduced further. He confirmed that there are posi- tions currently transferred out. He explained that they have budgeted for these positions but intend to continue as many transfers as is reasonable without further cutting into levels of service. He con- firmed they propose two full time transfers to the Utilities Division in the way of a Technical Services Supervisor and clerical position, and a half time plus Engineering I position. He stated that worked into the budget is the agreement with Utilities for the reimbursement of an Engineering Tech II position where the utilities final con- veyance process was taken over a year ago at this time, which ini- tially came in as an unfunded position. He added that the budget currently reflects one frozen position for a Structural Plan Reviewer. He stated they also currently have a vacant Environmental Specialist II position which occurred due to attrition, and which will be moni- tored and voluntarily frozen for additional savings. In answer to Commissioner Shanahah, Mr. Madajewski confirmed that the 90/91 forecast is on target for what ts projected. He reiterated that staff will be coming back with proposals for some increase and realign fees based on actual staff allocation of time and materials. He stated that the overall permit figure includes building permits, right-of-way permits, excavation permits, and blasting permits. Development Services Director Pettrow presented a handout (copy not provided for the record) which he identified as a statistical report he prepare~ monthly and which goes back 31 months. He indi- cated it reflects all the activity measures, Including every SDP, and provides a statistical profile of what occurs by section monthly. He stated that approximately 18-24 months ago they experienced a strong period that skewed the figures. He stated that later he will provide graphs done with mean annual lines. Budget Analyst Finn referred to pages 27 and 28, identifying this section ae Compliance Services, and confirmed a 1.2~ decrease due to a Page 13 AUGUST 14, 199! decrease in capital expenditures as well as savings in overtime and contracted lot clearing. He confirmed increases in this budget, prin- cipally in the indirect service charge. He identified page 29 as the Growth Planning/Long Range Planning section which was budgeted in Fund 113 last year, but which is being moved to Fund 11! this year. He identified page 30 as the Growth Management section which is being transferred to Fund 11! for the same reasons. He explained that page 31 reflects the Housing and Urban Improvement section, which was used last year to fund the National Development Council Contract for $30,000, but which is not being included in the County Manager's FY 92 recommended budget and, thus, a $30,000 savings. In answer to Commissioner Goodnight, County Manager Dotrill stated that he does not recall having seen a grant actually secured with the help of the National Development Council. HUI Director Shreeve reported the County did receive a $584,000 Economic Development Administration grant for water and sewer at the Industrial Park at the Immokalee Airport. He stated it is uncertain at this time whether or not the funds can be used due to environmental concerns at the airport. He reported additional efforts of the National Development Council on behalf of the County. Commissioner Saunders stated there are several firms that will write grant proposals and assist in getting grants of all types with their fee being based on a percentage of what they actually secure for the County. He suggested this might be a better approach. Commissioner Shanahah concurred with Commissioner Saunders' com- ments. County Manager Dotrill stated that Commissioner Saunders is correct, adding that there previously was a firm called ASI out of Atlanta, Georgia, which worked on a contingency basis. He stated he sees no problem in pursuing that method again as long as the contract ~8 worded carefully, that the agency is pursuing grants that the 'County wants and is willing to accept and which do not require some match whlch the County might otherwise not have funds for. Page 14 AUGUST 14, 1991 Commissioner Saunders reflected that it appears to be the consen- sus to take County Manager Dorrtll's recommendation in terms of voiding the National Development Council Contract and reconsider .options that might Include the National Development Council, but not until next year. $$$1~t~/ Clark Hoffman replaced Deputy Clerk Farrts at this timesee Budget Analyst Finn called attention to Page S2, Community Development Fund Summary. He reported that the Departments are down 9.2~ overall which represents $§?§,000. He explained that Reserves are do~n 58~ or about $2.4 million which is primarily due to the shortfall in revenues this year. He noted that the next item reflects Transfers which is the cost of the debt service on the building In the amount of $209,000 and certain expenses that are reimbursed to the MSTD General Fund. He stated that in total, appropriations are down 28.1~ or $S.1 million. Mr. Finn advised that the Sub-total Departmental Revenues are $4,944,800 and down 24~. He noted that revenues projected for next year are approximately S~ over what is.forecast for this year. He noted that the total position count is down from ils to X0?. In addi- tion, he related that there are 4 positions which are frozen for a 12 month period, and therefore, the real budgeted funded positions are 103. Community Development Services Administrator Brutt explained that the Development Steering Committee suggested that a review be made with regard to fees. He cited that Lee County charges a $25 per hour research fee. He remarked that an additional suggestion made by the Committee relates to the services provided to the Fire Districts. He Indicated that staff currently reviews the plans relative to construc- tion activity measures but the County receives no money for this ser- vice. In response to Commissioner Bases, Mr. Brutt replied that the Immokalee Fire District communicated the desire to have the County take over the actual Inspection of the fire related items within the Page 15 AUGUST 14, 1991 construction of the building. He noted that staff is negotiating with the other Districts relative to their desires in this regard. Development Services Director Pettrow provided hand-outs Iljustrating the permit revenues versus the actual number of permits. He related that his Department is driven primarily by user fees. He advised that there Is an average of 1,146 permits issued monthly. He remarked that the average monthly revenue Is $349,000 over the past 31 months. He Indicated that the last graph Iljustrates the total reve- nues in Fund 113 which are down approximately 37~. Mr. Pettrow detailed a number of programs, projects, work task and encumbrances of his Department since October 1, ~990. He noted that the 23 additional task require additional travel, more schooling, additional forms, etc. He advised that there were 114 positions at the beginning of this budget year and those positions are being reduced to 107 but the net affected staff including the transfers out will be 97 people. He indicated that the staffing in his Department is at the cutting edge of being able to perform certain things when they are so directed. Mr. McNees stated that the level of permit activities is the same but the revenues are down. He divulged that the fees should be based on the activities but apparently there is an imbalance and after review of the revenues there may be a whole new structure which will alleviate some of these problems. W~t~P-UP DISCUSSION ITEMS Budget Analyst Finn called attention to Page 33, referencing the Bicycle/Pedestrian Planning Program. MPO Coordinator Perry requested matching funds needed to secure a grant from the Florida Department of Transportation to develop a Bicycle/Pedestrian Program. He announced that there is a provision in the Growth Management Plan which requires the development of a Comprehensive 5 Year Bicycle/Pedestrian Plan. He advised that in addition to the $21,000 from the State's Grant Fund, $20,000 is being reqtlested from the General Fund. He noted that there is $16,000 in Page 16 AUGUST 14, 199! pedestrian money that needs to be applied for and may reduce the amount of the local match. In response to Commissioner Shanahan, Mr. Perry remarked that if the desire of the Commission is to phase In this position, there Is the availability to do so. He stated that the $16,000 Pedestrian Grant is from a different agency and does not require an additional local match. Mr. Perry advised that if the position is funded as of January 1st, he believes that the State Grant may be obtained under a joint participation agreement. He noted that if the $20,000 in matching funds is not approved, he Is unsure that the $16,000 would be available. Commissioner Shanahan suggested that the Commission consider the phase in program. It was the consensus of the Commission to follow 0ommIssioner Shanahan's suggestion. Mr. McNees suggested that the Gontract Agencies be discussed at this time. He recalled that this year's original budget policy relating to same was that the funding of this type of activity would be phased out over a two year period. He advised that as a means of putting those involved on notice, the funds were to be reduced to $1§O,000 this year but there would be no funding next year. He advised that at the Workshop, the Commission added $40,000 for two new agencies. He noted that staff has funded those agencies as reflected in the "Revised Staff Recommendation" column. H~ announced that there ts an additional agency present that will be requesting funding. Commissioner Shanahan recalled that Cocoon and the Naples :. Leadership School have been added. Oo~u~issioner Saunders recalled that the Commission agreed to fund the Contract Agencies in the amount of $185,000 and suggested that the discussion focus on how those funds will be divided. A discuss/on ensued with respect to funding the Soil & Water Oonservation District. Commissioner Goodnight stated that she does -- · not believe it would be fair at this time not to fund this Agency. 18 Page 17 AUGUST 14, 199! She explained that over the past few years this Agency has helped in saving ad valorem taxes by performing soil surveys, water management, ere. She noted that the Commission could ask the District if they would sit in on the Advisory Board and advise on beach renourishment and other issues since they have the federal dollars to do so. She remarked that this would be a cost saving measure in lleu of hiring consultants to do some of this work. Conunissioner Hasse suggested providing funding in the amount of $16,000. Commissioner Shanahah noted that the revised staff recommendation is to fund this Agency in the amount of $17,300. Commissioner Saunders concurred with the original staff recommen- dation of $16,000. Tape ~3 Mr. Dave Enttng, representing the Senior Volunteers Center, explained that this agency works with individuals throughout the County to find areas of interest to them. He announced that the Center works with approximately 150 agencies in addition to Collier County Government, the Sheriff's Office, the Public Health Unit and the School System, at no cost. He noted that the Retired Sen/or Volunteer Program (RSVP), provides service to the County organiza- tions. Mr. Enting advised that for the first nine months of the current fiscal year, the County has realized a $50,000 savings by the services provided by the volunteers. He reported that a $52,000 Federal Grant has been received but an additional $15,625 is needed to fund the RSVP Program for 91/92. He noted that another $65,000 will need to be raised from donations in order for the Center to function. He explained that the current funds An hand will allow the Center to keep its doors open through September. He indicated that there are three paid staff members and 13 volunteers who keep the office open. He related that there are 648 registered not-for-profit corporations in Collier County. He requested that the Commission assist in keeping i9 Page 18 AUGUST 14, 1991 this Agency alive for the coming year, noting that he is hopeful that he will be able to report that the Center is self sustaining by the community at large. Commissioner Saunders indicated that there was an extended filing deadline and this is the second budget workshop with a new Agency requesting funds. He revealed that one of the criteria that has been used in evaluating programs for funding is to ensure that the program has general community support and one that is viable and will continue on. He declared that he has concerns with regard to Mr. Enting's remarks indicating that there are sufficient monies for the Center to remain open until the end of September. He stated that he understands the urgency but cited that he is concerned about providing public funds for an Agency that may close in October or November. He advised that because it is so late in the process, it would not be appropriate to open up the process at this time. Commissioner Hasse stated that he sympathizes with the Senior Volunteers Center, however, noting that the time has arrived for the volunteer groups to look further into the citizenry of Collier County to raise some of the funds. He suggested that consideration be given to providing $5,000 to the Center. Commissioner Shanaban announced that he would like to see the Center receive a share of the requested funds, but noted that he does not feel that the Commission can go along with the $15,625. Commissioner Goodnight remarked that the $5,000 is not included in the "Revised Staff Recommendation" and the funds would have to be taken from the $40,100 that is to be divided between Project Help, Shelter for Abused Women, Soil & Water Conservation District, Tri-County Seniors, St. Matthew's House, Salvation Army, Cocoon and Naples Leadership School. Commissioner Shanaban suggested that $5,000 be given to the Senior Volunteers, taking that amount from Cocoon, who came in late. Social Services Director Skinner advised that Cocooh's application was submitted on time, however, they needed to re-submit a corrected Page 19 AUGUST 14, 199! application and it came in late. She divulged that Naples Leadership School did submit their application on time to the Courts and they refused same, and now they are requesting funds from the County. Commissioner Shanaban indicated that he understands that Cocoon and Naples Leadership School would not receive funding until they are operating and meet the County criteria for same. Commissioner Shanaban questioned whether $17,300 would make any difference in the program. He remarked that if it will not, those funds should be reallocated to another Agency. Attorney David McElrath, representing the Naples Leadership School, affirmed that the funding as recommended will cover the necessary overhead and administrative expenses for operating the program. He stated that the program provides hands on attention to boys and girls to correct their problems and benefit the community. He indicated that fund raising activities are being planned and in the past, they have proven to be very successful. He noted that the intent is to have a part time contract person devote time to have interns from various colleges come to Collier County at no cost and assist in supervising and training the youth in the community that have problems that are not being addressed by the current Judicial system. Commissioner Shanahan suggested the following: Soil & Water Conservation District $17,300; Forestry $3,000; Project Help $20,000; Hospice $11,000; CARES $S,000; Shelter for Abused Women $20,000; Friendship House $15,000; Tri-County Senior Service $17,300; TECH $14,000; St. Matthew's House $16,000; Salvation Army $16,000; Naples Leadership School $17,300; Senior Volunteers $5,000; and no funding for Cocoon until they are in operation. Mr. McNees announced the total of $177,900, with a remaining balance of $7,500. Commissioner Saunders suggested that the remaining $?,500 be divided between St. Matthew's House and the Salvation Army. Ms. Janet Brannigan, of the Immokalee Friendship House, stated that her agency submitted its application on time and requested Page 20 AUGUST 14, 1991 $15,000. She explained that she does not feel that the additional funds should be divided and providing same to St. Matthew's House since they are doing the same work as the Friendship House. It was the consensus of the Commission that the funding for the Contract Agencies remain at $177,900, plus the $5,000 discretionary. Mr. McNees stated that the next item to be resolved relates to the Health Unit. He indicated that $130,000 was tentatively approved by the Commission, pending further review of the back up information pro- vided. Commissioner Goodnight advised that she has no problem with the ~130,000, noting that by spending the money now, the County will end up saving in the future because of the programs that will be enacted. She remarked that the Productivity Committee concurs that the money will be well spent for the programs as proposed by Dr. Polkowski. Commissioner Shanahan cited that there is no question that these programs are needed and money will be saved in the long but noted that he does not want to consider $130,000 at this time. In answer to Commissioner Hasse, Public Health Unit Business Manager Evans advised that the County's discretionary funding used for program operations is $778,000 for this current year and it was $928,000 last year. Commissioner Hesse stated that he concurs with the $13,000 for the Norplant Contraceptive Program but does not agree with funding the additional $130,000. Commissioner Saunders reported that he supports the Health Unit's request for the $130,000. It was the consensus of the Commission to "red flag" this request al%d continue same until the public hearing on September 4, 1991. Budget Director McNees stated that Finance Director Yonkosky will address the next item of discussion on Page 37 relating to the Minutes Secretary position. Finance Director Yonkosky advised that an additional Minutes Secretary had been requested and the direction of the Board was that Page 21 AUGUST 14, 1991 perhaps some of the services that are being provided could be cut back. He indicated that a survey has been conducted and those involved desire "full service" of the minutes that are taken and transcribed. He called attention to Exhibits "A" and "B", detailing full service relating to a particular meeting and an abbreviated ver- sion of same. He pointed out that Exhibit "C" is a form, identifyinG all the agencies for which minutes are provided. He requested that each Commissioner review and provide feedback as to whether the "limited" version or "tape" only be used for the other boards that have been appointed. He noted that the current Government and Sunshine Manual indicates that "minutes must be taken for all sunshine meetings". Mr. McNeea stated that he is the staff person responsible for the Productivity Committee, noting that he has been taking brief notes and arid preparinG same on his word processor to be adopted at the next meeting and there is no cost involved. Commissioner Shanahan suggested that limited minutes and tape throughout be utilized. County Manager Dotrill suggested that this issue be referred to the County Attorney since in certain land use matters a full set of minutes may be required. He remarked that aside from the Planning Commission and land use activities, Mr. Yonkosky's suggestion of the limited version is very good. Commissioner Hasse concurred that limited minutes should be pro- vided wherever possible. Mr. McNees pointed out that part of the problem is that many of the Ordinances creating these Boards are written such that the Clerk ls responsible for taking the minutes. He suggested that the Co.mission direct the County Attorney to amend the appropriate ordi- nances and prepare the future ordinances with language stating that minutes shall be kept. He indicated that he sees no reason why some of those boards could not appoint their own secretary to take the minutes. Page 22 AUGUST 14, 1991 Commissioner Goodnight concurred that the limited version of minu- tes should be provided. She explained that she will meet with County Attorney Cuyler and advise that the appropriate ordinances are to be amended and that all future ordinances establishing future boards be prepared reflecting that the all minutes are limited. Budget Analyst Byrne referred to Pages 34, 35A and 35B, noting that the next discussion relates to beach parking and boat launch fees. Acting Parks and Recreation Director Smith advised that the Productivity Committee recommends that the beach parking fees and boat launch fees be increased and that these be consistent throughout the County. He indicated that currently $1.00 per day is charged at C/am Pass, Tigertail and Vanderbilt Beach, however, no fees are charged at Barefoot Beach, Barefoot Beach Preserve or Gulf Shore Boulevard North parking. With regard to boat launch fees, Mr. Smith pointed out that currently there are four ramps, but fees are only charged at the Gaxambas ramp on Marco Island. In response to Commissioner Hasse, Mr. Smith advised that the Oaxambas facility is operated by a concessionaire who operates a small bait and tackle shop, sells fuel and collects a $2.00 launch fee for the County. He noted that the concessionaire receives a percentage of the revenues. He reported that this year to date, the County has received $6,500 from launch fees and approximately $18,000 from the concession and fuel sales. Mr. Smith explained that the situation at the SR-9§1 boat ramp is quite unique, in that, there are 16 parking spaces that are full on weekends, with 40 or 50 boat trailers on the outside. He indicated that a suggestion was made to utilize a launch fee in lieu of the parking meter approach. He noted that the maximum amount that could be generated from that facility for parking fees would be $32 per day but a launching fee would generate approximately $12,000 per year. Mr. Smith remarked that Bayview Park has 16 spaces which are full Page 23 AUGUST ]4~ 199! on weekends and additional vehicles are parked along Danford. He recommended the possibil~ty of using a concessionaire at this facility and launch fees could be collected. Mr. Smith advised that the Parks & Recreation Advisory Board con- curs with the utilization of a concessionaire, where possible. He stated that if concessionaires cannot be used, he will come back to the Comm~ssion for approval to purchase electronic meters at the faci- lity. Mr. Smith stated that the Parks & Recreation Advisory Board has recommended that they be a core committee of the Beach Task Force. He indicated that they have expressed the desire to hold eveninG meetings to address the situation of fees and parking meters. He remarked that these meetings would also address the G~ty of Naples parking sticker issue. Commissioner Hasse announced that he does not want to see the parking fees increase. Commissioner Goodn~ght concurred and noted that she would like to see consistency at all the parks. With regard to the County parking stickers, Mr. Smith cited that the Productivity Committee recommends that the fee be lowered from $30 per year to $20 per year, in hopes of generating higher sales. He reported that only 30 st~ckers have been purchased to date. Mr. McNees advised that the suggestion was made to reduce the n~ber of County Commission Newsletters from three to two per year for a cost savings of $9,000. The Commiss~on concurred. There being no further business for the Good of the County, the meeting was adjourned by Order of the Chair at 12:30 P.M. Page 24