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BCC Minutes 06/20/1994 B (Budget Workshop) Naples, Florida, June 20, 1994 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board(s) of such special districts as have been created according to law and having conducted business herein, met on this date at 8:30 A.M. in BUDGET WORKSHOP SESSION in Building "F" of the Government Complex, East Naples, Florida, with the following members present: CHAIRMAN: T~mothy J. Constantine VICE-CHAIRMAN: Betrye J. Matthews John C. Norris Michael J. Volpe Burr L. Saunders ALSO PRESENT: Ellie Hoffman, Sue Barblrett] and Marilyn Fernley, Deputy Clerks; Neil Dorri/1, County Manager; William Hatgert, Assistant County Manager; Ken Cuyler, County Attorney; Mike Smykowski, Acting Budget Director; Ed Finn, Bob Byrne and Jean Gansel, Budget Analysts; George Archibald, Transportation Services Administrator; Bill Lorenz; Environmental Services Administrator; Tom Olliff, Public Services Administrator; Wayne Arnold, Acting Site Development Review Director; Tom Conrecode, Office of Capital Pro3ects Management Director; Stan Litsinger, Growth Management Chief; Ron Cook, Utilities Finance Director; Dick Clark, Interim Community Development Services Administrator; Mike McNees, Acting Utilities Administrator; John Boldt, Water Management Director; Greg Mihalic, Affordable Housing Director; Ron 3amro, Museum Director; Jeff Perry, MPO Coordinator; Denise Coleman, Agriculture Extension Director; George Yilmaz, Pollution Control Director; Mike Newman, Utilities/Water Director; Tim Clemons, Wastewater Director; and Steve Brinkman, Parks and Recreation Director. Page 1 June 20, 1994 Legal notice having been published in the Naples Daily News on June 14, 1994, as evidenced by Affidavit of Publication filed with the Clerk, a budget workshop was held to review line item budgets for 1994-94. · '' Commissioner Volpe and Comm~ssioner Matthews not present Tape #! FY 95 Capital Improvement Program Budget Analyst Finn referred to Page 8 of the packet, reflecting the Library Improvement Fund (307). He explained that the projects budgeted in this fund are books and publlcat]ons. He indicated that the operating portion is for periodicals, microfilm, and audio/visual. He noted that there is $15,000 to complete the library parking expan- sion and there are reserves in this fund. Mr. Finn pointed out that the projects not recommended by the County Manager are listed at the bottom of Page 8. Mr. Finn called attention to Page 9, the Library Impact Fee Fund (355). He noted that the projects that have been recommended are at the bottom of the page and include principal and debt service on the Golden Gates Estates Library Addition. Mr. Finn pointed out that Page 10 depicts the Museum Capital Improvement Fund (314) which also is ad valorem supported. He indi- cated that no additional funding is recommended for next year. He noted that the projects that are funded are funded with carry forward that is available within this fund. Commissioner Saunders questioned whether the Commission has any objection to keeping the Everglades City Laundry and Robert's Ranch in the budget for discussion purposes to determine what the community interest is with regard to these two projects. In response to Commissioner Norris, Museum Director Ron Jamro stated that it appears that the Everglades City Laundry building will need to be raised, ~n addition to a new foundation, new flooring and a new roof. He indicated that this would be a two or 3 year project. With regard to Robert's Ranch, Mr. Jamro advised that this pro- Page 2 June 20, 1994 perry Is in the process of being transferred to the County, however, the deed has not been received. County Manager Dotrill advised if the Board desires to keep the two projects in the budget and in order for the fund to remain balanced, a transfer from the general fund will need to be increased because the primary reason for cutting the two projects was to balance the fund. Commissioners Norris stated that he is satisfied with extending the projects out for another fiscal year. Commissioner Constantine concurred. (Commissioner Volpe and Commissioner Matthews not present at this time). Mr. Finn called attention to the Water Management Fund (325), as shown on Page 11. He related that there is no additional transfer proposed for next year from the general fund. He indicated that the projects to be funded are funded with carry forward available within this fund. Mr. Finn stated that Page 12 summarizes all the Parks Funds. He noted that Fund (306) is supported by ad valorem and the balance of the funds are supported by impact fee funds. In response to Commissioner Constantine, with regard to the Aaron Lutz Park Tennis/Basketball Courts listed under "Projects Requested ~ but not Recommended", County Manager Dotrill explained that minor renovations are scheduled for this year. He Indicated that the pro- Jects listed as "Not Recommended" are for the additional renovation of two asphalt tennis courts and one asphalt full or half basketball court. Commissioner Constantine suggested that those projects remain in the budget. Commissioner Norris concurred. County Manager Dotrill replied that $50,000 for the Aaron Lutz Park will be included in this budget by either decreasing reserves or increasinG the transfer from the General Fund. Mr. Finn referred to Page 22, which summarizes the Transportation CIP proposed for FY 95. He revealed that the list of projects and Page 3 June 20, 1994 funding sources were approved by the Board on November 2, 1993. He indicated that the right hand column shows the plan as originally pre- sented to the Board and the middle column, proposed total F¥ 95 is the funding proposed to be budgeted. He remarked that the Variance column reflects variances from the plan. Mr. Finn stated that the remaining pages show the various road funds in balanced form. (368) Environmental Services Solid Waste Acting Budget Director Smykowski reported that the Solid Waste Budget begins on Page 1. He noted during the program budget process, Base Level was ranked "Mandated" and the balance of the programs were ranked as "Essential". He remarked that the spread sheet for the Solid Waste Fund is on Page 3 and reflects an overall 24.3% increase. He pointed out that there is a -17.6% decrease in personal services, noting a decrease in the number of positions by six due to the transfer of five engineer positions to the consolidated Office of Capital Projects, and the elimination of a part-time position at the Carnestown Transfer Station. Mr. Smykowski advised that operating expenses have decreased -12.1~ due to the reduction in biomass processing, construction demo- lition and tire chipping services. Mr. Smykowski referred to Page 4, reflecting $5,092,400 for Capital Projects with the principle project being the Immokalee Landfill Liner in the amount of $3,450,000. He related that there are no proposed expanded services in the Landfill Fund. Mr. Smykowski stated that Pages 5 & 6 summarize the Solid Waste Landfill Closure Fund 471. He explained that there is $1,340,000 budgeted in FY 95 for the closure of Naples Landfill Cell S. He divulged that $100,000 is budgeted for monitoring associated with landfill closure projects that will be completed. He affirmed that $15,000 is budgeted for engineering costs associated with the partial closure of the Immokalee Landfill Cell 2 and $225,000 estimated clo- Page 4 June 20, 1994 sure costs will be budgeted in F¥ 96 for that project. see Commissioner Matthews arrived at this time '0' Mr. Smykowski pointed out that Pages 7 and 8 depict the Solid Waste Grant Fund (472). He stated that two grants are anticipated for FY 95: $120,000 tire grant to be used for contracted tire shredding services at the landfill sites; and $310,000 budgeted for business recycling and a public awareness campaign to help realize the state mandated 30% recycling goal. County Manager Dotrill advised that the City of Ft. Myers is looking for a place to take their solid waste. He questioned whether the Board has any interest in making either the Naples or Immokalee Landfills available to accept contracted waste at what would be a surcharge and an extraordinary profit since they would otherwise have to haul their garbage to Okeechobee or Charlotte Counties. He explained that the final decision will have to be made by September. Commissioner Constantine questioned whether the County has the available space to spare at this time. Environmental Services Administrator Lorenz replied that there currently is not any specific plan. He indicated that when looking at what potentially could happen at the Landfill, there could be another 20 years of capacity. The consensus of the Board was not to explore receiving solid waste from other communities. Mr. Smykowski referred to Pages 9 and 10, summarizing the Mandatory Trash Collection budget. He remarked that there is an overall 11.5% increase. He noted that the principle increases in operating expenses include additional recycling bins to be provided to homeowners; and $20,000 previously budgeted in Solid Waste for postage, advertising and promot ~onal materials a~ociated with the yard waste collection programs now funded as part of the Mandatory Collection Fund. He affirmed that remittances to disposal companies increased 5.4% above the forecasted level. Mr. Smykowski stated that projected rates based on a 3% CPI -06 Page 5 June 20, lgg4 adjustment reflect that Naples customer billings would increase from $104.37 to $106.53 and Immokalee customer billings would increase from $106.72 to $108.95. Commissioner Matthews recalled ongoing discussions with Waste Management relative to yard waste pickup and the possibility of not dismantling that program but enhancing it by placing the trash pickup day back into play and doing something else with yard waste. County Manager Dorrill explained that he has not had any contact with Waste Management involving any changes that they might propose to the franchise. Mr. Lorenz reported that he conversed with Mr. Kennedy from Waste Management and he indicated that a pilot program may be instltuted with participation from a certain number of residents to determine what the costs would be. County Manager Dorrtll advised that he will contact Mr. Kennedy and inquire as to whether he is prepared to present a proposal to the Board after the summer recess. Stor~water Management Mr. $mykowski stated that Pages 11, 12 and lS relate to the Stormwater Management Department. He pointed out that there are three expanded service requests that the Board considered during the program budget process. He noted that the first request is for enhancements to the Aquatic Plant Control program for a mobile spray apparatus and $25,000 for herbicide products. He mentioned that $53,200 is budgeted for an Environmental Specialist II which was ranked "Discret~onary" by the Board. Water Management Director Boldt stated that Brazilian Pepper is growing very fast and is out of control. He reported that he con- ducted an inventory of the County's drainage systems which revealed 43 sites as top priorities, however, this year only 9 projects will be completed. He advised that this is a major problem which will be choking off the canals and limiting access. He recommended acce- lerating the ditch bank clearing projects. Page 6 June 20, 1994 County Manager Dotrill suggested leaving this program, as proposed until the Tentative Budget hearing. He indicated that he will explore with Sheriff Hunter, the opportunity to use prisoner labor to acce- lerate this project. · '' Commissioner Volpe arrived at this time A discussion ensued relative to Field Support Staff that is "Not Recommended" by the County Manager. County Manager Dotrill stated that he believes the current staff is adequate, however, suggestinG if there are particular project sensitive areas for easements or permits, he would provide Mr. Boldt with some short term support from OOPM. Commissioner Constantine clarified that Field Staff Support will not be included in the budget, however, Accelerated Ditch Bank ClearinG will be included in the budget. Budget Analyst Jean Gansel explained that Page 14 relates to the Victoria Park Drainage Fund which is for the operation and maintenance of the pumping station for stormwater removal from Victoria Park Unit #1. She remarked that the major expense in this budget is debt ser- vice and pay back for the replacement pump which was purchased in the current fiscal year. Ms. Gansel reported that the Naples Park Drainage Fund can be found on Page 15. She advised that the study and design plans for the stormwater disposal system have been completed. She noted that carry forward in the budget will be utilized to cover the cost of culvert replacement projects. Ms. Gansel stated that Page 16 is the Pine Ridge Industrial Park Maintenance Fund which is for the maintenance of the extensive drainage system improvements recently completed. There were no questions or comments made with regard to the Naples Production Park Maintenance Fund on Page 17 or the Hawksridge PumpinG System Fund on Page 18. Pollution Control Mr. Smykowski referred to the Pollution Control budget beginning on Page 19. He indicated that Page 20 reflects the General Fund pot- Page 7 June 20, 1994 tton of this budget. He pointed out that the Estuarine Water Quality MonitorinG Services is performed by the Pollution Control staff and reimbursed through the General Fund as this activity is not allowed under the Pollution Control Ordinance. Mr. Smykowski stated that Page 21 reflects the Clean Up and Restoration Fund reflecting a -25.1% decrease. He advised that it is anticipated for FY 94/95 a Florida Department of Environmental Protection contract for $1,545,000 which would provide $1.5 million for site clean up activities and $45,000 for administration expenses associated with administering the site clean up. George Yilmaz, Pollution Control Director, explained that there is a rankinG system based on environmental risks. He noted that the sites that are currently not being addressed are those that have been ranked below "10" on the comparative scale of 0 (no threat) - 100 (most dangerous). He reported that staff has addressed everything over "10", that is within the County's control. Commissioner Matthews questioned whether there are contaminated sites that are not within the County's control, to which Mr. Ytlmaz replied affirmatively. Commissioner Matthews stated that she would like to see additional information regarding the sites that are beyond the County's control. County Manager Dotrill explained that Mr. Ytlmaz has a very Good inventory of the sites that have been surveyed throughout the County and these will be shared with the Board. Mr. Smykowski called attention to Page 24, relating to the Hazardous Waste Management Fund. He noted that this budget reflects the Small Quantity Generator Program. He remarked that per Board direction, the program will not be funded by a surcharge on occupa- tional licenses. He advised that this program is included in the Pollution Control Fund (114) for FY 95. He announced that the available carry forward of $133,000 will be transferred to Pollution Control to offset a portion of the program costs. Mr. Smykowski stated that Page 26 refers to the County-wide Page 8 June 20, 1994 Pollution Control Fund, showinG a 10.9~ increase in ad valorem taxes due to the inclusion of the Small Quantity Generator Program. He pointed out that the budget includes $260,800 for six positions; $43,000 for operating expenses; $22,000 in reserves; and an additional $150,OOO in operating expenses to administer the Hazardous Waste Disposal Program on behalf of the Solid Waste Department. He revealed that this expense is offset by a $150,000 reimbursement from the Solid Waste Fund (470). Natural Resources Mr. Smykowski explained that Pages 27 and 28 reflect the Natural Resources budget, with an overall 20.4% increase. He recalled that the Board approved two Natural Resources Specialist positions from temporary part-time to temporary full-time to fulfill State require- ments for the Inlet Management Plans and Sea Turtle monitorinG. He noted that the cost of these services is offset by a reimbursement from beach renourfshment funds. He remarked that the net cost to the General fund is only increased by 6%. Mr. Smykowski stated that the Artificial Reef budget is found on Page 29 which is a Grant fund. He advised that a Florida Department of Natural Resources grant in the amount of $25,000 is anticipated for FY 95. Environmental Services Administration Mr. Smykowski referred to the Environmental Services Administration budget as outlined on Pages 30 and 31. He recalled that this budget was ranked as "Essential" during the Program Budgets. He reported that overall appropriations are up 2.8%. · '' Recessed: 9:50 A.M. - Reconvened: 10:05 A.M. at which time Deputy Clerk Barbiretti replaced Deputy Clerk Hoffman *am (19s4) Public Services Administration Mr. Smykowskt stated that the Board had ranked Public Services Administration as "Essential" He said that the budget has increased 7.9%. 000, -I_0 Page 9 June 20, 1994 Mr. Smykowski stated that Veteran's Services has been ranked "Essential". He said that the anticipated retirement of the Department Director and the associated pay have been included in the budget. In response to Commissioner Volpe, County Manager Dotrill stated that there is no reserve fund for retirement. He said that it is an unfunded liability. He said that it seems to be a good idea to budget for retirement in the future. Mr. Smykowski stated that the Base Level for the Social Services Department has been ranked "Mandatory". He said that in Forecast the operating expenses are approximately $300,000.00 less than budgeted. He said that it is principally associated with Medicaid, hospitaliza- tion, nursing home care and medicine. He said that based on actual costs this year, a similar amount has been budgeted for FY 95. Mr. Smykowski stated that the Services for Seniors Program is principally grant funded with a portion of the match coming from the County General Fund. He said that the total grant funding total is $775,400.00 of which 13% is County match. In response to Commissioner Volpe, Public Services Administrator Olliff stated that the Aetna Challenge Fund enables the County to do small repair work for the elderly. Mr. Olllff pointed out that the number of employees for the County Aging Program has been reduced by four. He explained that by bidding the County could provide the same service at a cheaper rate by using private companies. Mr. Smykowski stated that the Base Level for Agriculture was ranked "Essential". In response to Commissioner Constantine, Denise Coleman, Agriculture Extension Director, explained that the Safety & Efficiency in Farming & Landscaping is a program that works with 650 landscape contractors, 22,000 urban residents, and 232 farmers and ranchers who manage approximately 20% of the total land acreage of the County. She said that the program is directed on water reduction, pesticide use Page 10 June 20, 1994 and reduction in fertilizer. Commissioner Volpe remarked that the Soil, Water & Conservation District is working on the same issues. Ms. Coleman replied that the Agriculture Department works with the Soil, Water & Conservation District to insure that work is not dupli- cated. She said that they collaborate on projects where there is no redundancy, such as Pasture and Forage Management. Ms. Coleman stated that over a hundred Spanish speaking employees of landscaping contractors were at the office on Saturday morning and they were being instructed by her Staff on pesticide application. She said that the previous Saturday a Tractor Safety Rodeo was held. Mr. Olliff stated that new legislation is presented constantly. He said that the Agriculture Department is the liaison between new legislation and the person in the field. He said that Parks & Recreation and Road & Bridge are utilizing the Agriculture Department to obtain licensing. In answer to Commissioner Constantine, Ms. Coleman explained that the Family Community Education Program works through volunteer leaders to reach 65,000 people per year on family financial counseling. She said they also work with "at risk" families around the County. Commissioner Norris asked how this program relates to Agriculture? Ms. Coleman replied that as part of the Land Grant System, the three areas included are agriculture, family work and youth work. Commissioner Constantine stated that he would like to "red flag" the Environmental Safety & Efficiency in Farming & Landscaping and Family Community Education for further review. Commissioner Matthews remarked that Family Community Education is an important service because it is an educational process that helps people become better citizens. She stated that the Environmental Safety R Efficiency program is a well used service throughout the County. Commissioner Saunders stated that he supports the request but would have no objection to further discussion at the final budget Page June 20, 1994 hearings. Commissioner Matthews requested that Ms. Coleman present a com- parative analysis between Soil & Water Conservation and the Agriculture Department. Ms. Coleman agreed. (3113) Mr. Smykowski stated that the Museum budget is proposed to increase 4.1~. Animal Control Mr. Smykowskt stated that Personal Services has increased 8.9~. He said that the exempt employees "on call" time has been reduced from five days per week to four days. He said the overtime budget has increased by $3,200.00. He said that $2,000.00 has been budgeted for temporary clerical assistance. He reported that the operating expen- ses have increased 20.2%, but explained that $11,000.00 of the increase is for food, medicine and veterinary fees that were pre- viously funded by the Animal Control Trust Fund. Commissioner Matthews asked where the money for the Trust Fund comes from? Mr. Olllff replied that there are two revenue sources: the depo- sits on the neuter/spay program and a portion is from the licenses sold. Mr. Olltff recalled that the Board had requested that Staff con- sider sendinG this organization to the Privattzatton Committee and a lonG term look at the facility operation. In response to Commissioner Constantine, Mr. Olliff replied that $45,000.00 per year is budgeted for veterinary services that are neuturing/spayinG. He said that $3,000.00 is budgeted for other veterinary care for the animals. He said that the County must rely on the professionals at Animal Control to determine the level of care that the animals receive. He said that a veterinarian has never been a part of the Staff. He said that should the Board wish to provide an ,oo, 000. ,: ..18' Page 12 June 20, 1994 in-house veterinarian the total funds available are $32,500.00. He said that the cost of an in-house veterinarian is estimated to be $91,000.00. He said that the gap is approximately $58,000.00 and the Board would have to provide the additional fundinG. He stated that Staff recommends against it. In response to Commissioner Volpe, Gene Staudenmaier, Animal Control Director, stated that several years ago a veterinarian came in on a weekly basis. He said too much money and time were spent opposed to the number of animals that were adopted. In response to Commissioner Matthews, Mr. Oll]ff replied that the half full-time secretary that is requested will perform data entry and build the data base. In response to Commissioner Matthews, Mr. Staudenmaier stated that the data base will enable the Animal Control Department to obtain information quickly and maintain the licensing program. In response to Commissioner Constantine, County Manager Dotrill stated that he does not recommend the half full-time secretary because the workload of the department has leveled off. He also questioned whether clerical support could be coordinated with another department. He suggested cross-traininG another employee and send them to Animal Control on a part-time basis. Commissioner Matthews supported that suggestion. Commissioner Constantine announced that it is the consensus of the Board not to add Items 6 and 8 and cover the Computer Data Entry through another position. Contr&ct Agencies Mr. Smykowski stated that the budget policy for FY 94 is to reduce lundinG $100,000.00 in 1994 and plan to completely phase out fundinG by 1996. He said that the consensus of the Board during this year's budget workshops is that each of the ten contract agencies would receive $5,000.00 each. Commissioner Matthews commented that many of these groups operate Page 13 June 20, 1994 on grant funding. She said that one of the questions on the grant application is "What is the public participation from local government?" She said that if they have to answer "None", their grant funding will dry up. She stated that she is somewhat persuaded not to reduce the funding any further than the existing $10,000.00. Commissioner Saunders stated that he agrees in part with Commissioner Matthews. He said that he believes the County should support the programs as they were in 1992 which is $150,000.00. He said that $150,000.00 is .05% of the overall budget and .2% of the the ad-valorem budget. He said that society has the obligation to help victims of violent crime. Commissioner Norris remarked that the Board has made the decision twice already each time a discussion has been held regarding the con- tinuation of funding. He stated that these programs are private charities and the Board is being asked to fund them with taxpayer dollars. Commissioner Volpe stated that he supports the policy that has been adopted. Commissioner Constantine concurred. He said that it appears that the consensus of the Board is for the $5,000.00 funding level. Commissioner Saunders stated that he has asked a few people to speak to the Board on this issue. Commissioner Constantine stated that public comment is not desired at this time. He stated that public comment sessions are held in August and September. In response to Commissioner Constantine, Mr. Dorrtll stated that if the Board wished to raise the funding level in August the Reserve would be adjusted accordingly. Commissioner Saunders requested that the Board permit public com- ment. Commissioner Matthews agreed with Commissioner Saunders. She said that she believes it is inappropriate to prohibit public comment. Commissioner Constantine stated that there are two public Page June 20° lgg4 hearings. Commissioner Saunders stated that the County does not have a policy that prohibits public speaking at workshops. Commissioner Volpe commented that the decision should be made by the Chairman. He recalled that at Friday's workshop members of the public wanted to speak and were not allowed to. He said that if public comment is going to be solicited at budget workshops official notice should be sent out. Commissioner Norris stated that he hesitates to suppress public input, however, a precedent has been set not to take public input at budget workshops. Commissioner Saunders stated that he is not part of the deciston to prohibit public comment. He noted that Commissioner Matthews is not part of that decision. Commissioner Matthews stated that when the Board moves to limit public input on anything it does as a government, it moves one step closer to a form of government we do not want. (~ol~) David La~renca Center Mr. Smykowskl stated that appropriations are increased B%. He said that the David Lawrence Center anticipated an increase in person- nel and requested a 10% increase. County ~oremter Mr. Smykowski stated that there is no increase in appropriations. He said that the annual contribution is $3,000.00. In response to Commissioner Volpe, Mr. O1]lff replied that the County Forester Office is located on Radio Road. (~Oe5) Collier Soil & Water District Mr. Smykowskl stated that the requested contribution is $17,000.00 and has not increased over the prior year. Commissioner Volpe questioned the duplication of effort in the Page 15 June 20, 1994 services provided. Mr. Olliff stated that the Agriculture Staff does not spend a great deal of time on water and irrigation issues. He said that the Agriculture Staff spends more time on safety of equipment operations, new legislation and other issues outside of water and irrigation. Tony Peloizos, representing Soil & Water District, stated that the budgets that are received from other agencies are not regulated by the Soil & Water Conservation District. He said those funds are dedicated funds. In response to Commissioner Volpe, Mr. Peloizos replied that the total budget is $272,000.00. He said that last year's budget was approximately $230,000.00. He said that the increase is attributed to grants. In response to Commissioner Volpe, Mr. Peloizos confirmed that out of the $17,300.00 being requested from the County, $11,000.00 is paid back to the County in rent which goes to the General Fund. Commissioner Volpe recalled that last year an increase was requested in order to fund a full-time assistant. He said that the request was denied and the full-time assistant is still employed. Mr. Peloizos explained that the position was funded by sales and fund raisers. He said that the fund raisers were not held this year. Commissioner Volpe stated that he does not understand how the figure of $17,300.00 was arrived. He suggested that Mr. Peloizos explain the figure at the next budget hearing. Commissioner Constantine announced that it ]s the consensus of the Board to "red flag" this item. (1404) Collier County Public Health Unit Commissioner Constantine remarked that all the programs are ranked "Mandatory" except the Enhanced Tuberculosis Program which is ranked "Discretionary". Dr. Polkowski, Public Health Unit Director, stated that the last incidence rate of tube~culosis in Collier County was 23.4 per 100,000. Page 16 June 20, 1994 She said that in Immokalee the rate was 165 per 100,000. She compared these rates with the State of Florida, which is 12 per 100,000 and the United States, which is 9.8 per 100,000. In response to Commissioner Volpe, Dr. Po]kowski stated that last year 41 new Tuberculosis cases were discovered in Collier County and 15% are H.I.V. Positive. Commissioner Matthews remarked that if the County does not spend $81,000.00 this year, the County will spend $8 million in five years. In response to Commissioner Volpe, Dr. Polkowski stated that the State funds approximately $300,000.00 to the program. Commissioner Constantine announced that it is the consensus of the Board to support the program. Libr&~ Mr. Smykowski stated that this is the last year of the three year grant program which funds the librarian's position, operating expenses and book purchases for the Immokalee Library. He said that there is a 25% match from the General Fund. In response to Commissioner Constantine, Mr. Smykowski confirmed that there is no funding proposed in the budget for expanded library hours. John Jones, Library Director, stated that beginning in September, 1994, Headquarters will be open on Sunday from 1:00 P.M. to 5:00 P.M. He said that he is having problems staggering hours in the branches because he is uncomfortable leaving one employee alone in a branch. He said that at this point the branches may be scaled back. He said that if expanded hours are desired, an additional employee will be needed at each location. In response to Commissioner Constantine, Mr. 3ones explained that at the base rate of 1.05 books per capita a total of 239,226 volumes will be accumulated next year. Commissioner Constantine stated that he thought the Board had decided to increase the base rate to 1.10 books per capita. Page 17 June 20, 1994 Commissioner Volpe stated that he has no problem agreeing to that suggestion. Commissioner Volpe referring to the hours of operation, remarked that Collier County has a seasonal population. Mr. Jones stated that there are two ways to deal with a seasonal operation: bodies and statistics. He stated that his analysis is based on statistics. He said that the library operation has grown so dramatically that one statement does not apply. In response to Commissioner Volpe, Mr. 3ones replied that extended hours are desired but the amount of hours is a Board decision. Mr. Olliff explained that the amount listed on the Program priori- ties pages is $170,000.00. He advised that if it is the Board's desire to extend the hours, it could be done for less. Commissioner Constantine commented that he believes that the library hours are presently being extended. Mr. Jones confirmed that they are but said that they are staffed by single employees. In response to Commissioner Saunders, Mr. Jones stated that each location is open one or two nights per week until 7:00 P.M.; the Marco Island branch is open until 8:30 P.M.; and the Headquarters branch is open from 9:00 A.M. to 9:00 P.M., Monday through Thursday. Mr. 3ones stated that consistency in hours is found to be impor- tant in most library systems. He said that tn Collier County it would be easier for the public to be consistent. He said he prefers that all the branches be open from 9:00 A.M. to 8:00 P.M. He said that this could be accomplished for approximately $80,000.00. Commissioner Saunders suggested that it be done. Commissioner Constantine agreed. Commissioner Norris said he supports the suggestion since the library system has been expanded. Commissioner Constantine asked if the Board fs comfortable with increasing the books per capita. Commissioner Matthews confirmed that she is very comfortable Page 18 June 20, 1994 increasing the amount of books. She remarked that if the books are increased to 1.1, she thought the County would be increasing the library impact fee. Public Services Administrator Olliff suggested that the Board increase the number of books each year at budget time and have Staff prepare a Growth Management Plan Amendment. He said that the impact fees would remain current and still allow for State aid. Commissioner Saunders remarked that there are several items that are marked "Discretionary" and one is marked "Not Recommended". He asked if Items 11 through 14 were discussed7 Commissioner Constantine remarked that he does not feel that these items are necessary. Mr. Smykowski advised that Items 12, 13, 14 and 16 were not included in the proposed budget. Commissioner Saunders suggested that they be included. He said that Item 15 has not been recommended by the County Manager and should be left out. Commissioner Constantine stated that he does not believe that the Enhanced Audio Visual Services is necessary. In response to Commissioner Matthews, Mr. Jones explained that he would not recommend that the Book Rental Program be put in place. It was the consensus of the Board to delete Item 14. In response to Commissioner Constantine, County Manager Dotrill explained that he did not recommend the Computer Technical Support because the library system will be better served providing for books and periodicals as opposed to offering desk top computers and the associated support. Commissioner Constantine stated that he approves of the computers but is unsure that the support person is necessary. In response to Commissioner Matthews, Mr. Jones explained that the Enhanced Audio Visual Services is a part-time personnel position in the Audio Visual Room. He said that the person would check videos in and out. .20 Page 19 June 20, 1994 In response to comments made by Commissioner Volpe, Mr. Olliff stated that Staff is investiGatinG ways to Generate revenue. He said that one thinG this County has never done is a book sale. He stated that an Executive Summary is beinG developed recommendinG that Staff be allowed to do that. In response to Commissioner Volpe, Mr. Olliff confirmed that the Library does charge non-residents a charge for a library card. Mr. Olliff explained that the revenues collected from non- residents are shown in Miscellaneous Revenues for a total amount of $6,700.00, but other revenue sources are included. County ManaGer Dorrill asked why there is a separate check out for the videos other than the main circulation desk7 Mr. Olliff stated that an employee must get up and Get the video for the customer. Mr. Jones stated that self-service of the videos would be an admi- nistrative nightmare. In response to Commissioner Norris, Mr. Olliff replied that most of the positions in the library system fall below the salary range proposed in the Re-Cap ProGram. In response to Commissioner Constantine, Mr. Jones explained that he is willinG to eliminate the General Periodical Index from the budget after discussinG the item with the County ManaGer. In response to Commissioner Volpe, Mr. Olliff stated that students are used to shelve books. Mr. Jones stated that he is committed to workinG with the school system. Commissioner Matthews confirmed that Items 7, 8, 10 and part of Item 16 remain in the budget. Mr. Smykowski asked if the increase in the Library budget will be funded by increasinG the millaGe or decreasinG reserves? County ManaGer Dotrill stated that rather than an ad-valorem increase, he would rather find the fundinG in another area. (2632) Golden a&te Comm%tnity Center Page 20 June 20, 1994 Mr. Smykowski stated that both the Base and Programming are ranked as Essential. Mr. Smykowski stated that there is a large increase in personal services. He said that is attributable to budgeting for the Latch Key Program, which was previously budgeted as a contracted service. In response to Commissioner Constantine, Mr. Dotrill stated that two additional employees are proposed for a total of six positions. Mr. Olliff stated that the Latch Key Program is a self-funded program. Commissioner Constantine questioned the cost of the color printer. Steve Brinkman, Parks and Recreation Director, stated that the new printer is necessary due to the expansion of programs. In response to Commissioner Constantine, Mr. Brinkman stated that a black and white printer would be acceptable. Mr. Olliff recalled that currently the center is supported by the MSTU and pointed out that the expansion is being funded out of the impact fees. He said that the millage did not increase. (2898) Beach Parking Mr. Smykowski stated that Page 47 depicts proposals provided from Mr. Olliff for the Board's consideration. Mr. Olliff explained the parking proposals. He said that beach attendance is three times as great from the time when a fee was in place. Mr. Olliff offered three options for Beach Parking Administration. He said that one option would be the way it was done originally which is to have attendants. He said the other two options would include the use of meters. He said that meters would cost less than staffing. Mr. Olliff stated that it is estimated that for every increase of $1.00, a corresponding decrease in attendance will be 25%. Commissioner Constantine stated that the beach is a public place that everyone should enjoy. He stated that imposing a fee would limit some citizens ability to enjoy a public facility. He said that Page 21 June 20, I994 imposing a fee of $3.00 per day would pay for the attendants which defeats the purpose. Commissioner Volpe recalled d~scussions with Lee County relating to the possibil~ty of using satellite locations for beach parking. He asked if Staff has explored the expansion of beach parking with the School Board or churches7 He stated that if the County had to pay rent to the School Board for their facilities, the parking fees would be justified to make additional parking available and that would be acceptable. In response to Commissioner Volpe, Mr. Brinkman stated that the Parks and Recreation Advisory Board has considered beach parking fees but have not made a decision. Commissioner Norris stated that he would support a beach parking fee for the control that attendants would provide. Commissioner Saunders stated that he has been opposed to a beach parking fee in the past. He noted that according to the options pro- vided by Staff, in order to make beach parking economically viable, a $3.00 fee would have to be imposed. He said that if meters are installed the control issue would still be a problem. He said he is opposed to the parking fees. He stated that the control issue should be addressed in another way. Commissioner Constantine agreed. He reiterated that parking fees would exclude people. Commissioner Volpe asked if there is a way to distinguish between residents and non-residents? He pointed out that the City of Naples charges a fee to non-residents. Mr. Olliff replied that Assistant County Attorney Weigel advised that the County cannot distinguish between residents and non- residents. Commissioner Volpe stated that he cannot support the parking fee arrangement unless the County can distinguish between non-ad valorem taxpayers and those that are here seasonally. Page 22 June 20, 1994 Commissioner Norris remarked that the City of Naples does it. Mr. 011iff agreed to contact the County Attorney regarding a writ- ten report on this issue. Commissioner Matthews remarked that the County would be prohibited from charging fees at Lely Barefoot Beach because it is a State Preserve. She said that State grant funds were used at Tigertail Beach and that would prohibit parking fees there. Commissioner Matthews stated that she views beach parking fees to be money that is dedicated to improving beach access and/or acquiring parking areas, noting she would be supportive. Mr. Olliff reported that Staff has not pursued off site parking locations to date, but will increase the total number of parking spa- ces by 30~ at the existing sites next year. Commissioner Constantine announced that it is the consensus of the Board not to institute a beach parking fee at this time, but to investigate the legalities of charging out of County residents. · '' Recess: 12:1S PM - Reconvened: 1:30 PM At which time Deputy Clerk Fernley replaced Deputy Clerk Barbiretti $~e (17o) Parks and Recreation Mike Smykowski, Acting Budget Director, stated that the Base Services in the Parks and Recreation budget is mandated and all other items are rated discretionary, including the expanded services except the Beach/Water at Vanderbilt/Clam Pass which is not recommended. Commissioner Constantine stated that approximately $433,000 can be saved annually by mowing four (4) time per week instead of seven (7) times at community parks and twice a week instead of three (3) times at neighborhood parks. Tom Olliff, Public Services Administrator, informed that a por- tion of the budget is for payment of light, utility and water bills and is not all staffing but effort will be made to effect a 25 percent reduction. Steve Brinkman, Parks and Recreation Director, stated that a 25 percent reduction means reducing those fields mowed once a week to 000,,;, :24 Page 23 June 20, 1994 once every 10 to 12 days and mowing athletic fields once a week instead of three (3) times a week but diminishes the quality of the grass. In response to Commissioner Constantine, Mr. Olliff stated that the playing fields in Collier County do not get a rest because of use. He indicated that another impact with a reduction in maintenance is that within the park system the trash cans are emptied and the restrooms cleaned every day by the same maintenance crew that performs the mowing. In response to Commissioner Matthews, Mr. Brinkman indicated that the cost for resodding a soccer field is approximately $25,000 and $30,000 to $40,000 to resod a softball field. He Indicated that Bermuda grass must be cut at a minimum of two to three (2-3) times per week or the grass becomes susceptible to disease and deteriorates. Mr. Brinkman explained that an additional six to eight (6-8) soccer fields, four (4) adult softball fields and two (2] baseball fields would be necessary to meet the present demand and at least two (2) more of each field in order to properly rest the existing fields. He indicated that the cost of a soccer field and a softball field is $350,000 each and $500,000 for a full size baseball field. Commissioner Volpe pointed out that additional fields will be available this year at the Vineyards. Commissioner Volpe questioned centralizing the copy services. Mr. Olliff explained that centralized copy service for Parks and Recreation and Animal Control is difficult because the two (2) depart- ments are off campus. Commissioner Volpe stated that the large copy Jobs required for off campus departments could be transported to a centralized copy ser- vice on-campus and should be investigated. Bill Hatgert, Asslstant County Manager, stated that a centralized copy service was investigated but was not cost effective. Mr. Olliff indicated that outside printing costs are being tracked so that should a centralized copy service become cost effec- Page 24 June 20, lgg4 tire the idea can be Implemented. Commissioner Constantine indicated that he would like to have options presented regarding the reduction of maintenance. In response to Commissioner Constantine, Mr. Brinkman stated that Item #11, Enhanced Administration, in the amount of $gg,000, is for two (2) additional persons. In response to Commissioner Volpe, Mr. Brinkman indicated that the eight (8) new positions include three (3) positions for main- tenance functions and three (3) positions for recreational programming at the Vineyards recreational facilities, plus two (2] positions for the Golden Gate Estates Park. Mr. Smykowski stated that Pelican Bay Js under current services and two (2) additional positions are included for FY g4-g§. Mr. Olliff explained that six (6) months was budgeted in FY g3-g4 for phase-in of the Pelican Bay Park. Commissioner Constantine questioned the $26,000 allocated for a new vehicle and radio in the Golden Gate Estates Park budget. Mr. Brinkman explained that the new vehicle and radio is necessary for the new Crew Leader posit]on for the Golden Gate Estates Park. Mr. Olltff indicated that the Golden Gate Estates Park is isolated in relation to other County parks and facilities and transportation must be provided for the work crew. In response to Commissioner Volpe, Mr. Brinkman informed the Board that there are no revenue projections for the Pelican Bay Park. Mr. 011iff explained that there are no community rooms to be uti- lized and/or rented at the Pelican Bay Park site, no staff is available to schedule events or collect fees and the Park will be an open public faci~ity. Mr. Smykowski stated that the Parks and Recreation MSTD General Fund Appropriations are up 92.] percent and Current Services are up 13.3 percent due mainly to Capital Outlay consisting of the replace- ment of playground equipment and riding mowers. Page 25 June 20, 1994 In response to Commissioner Volpe, Mr. Brinkman explained that the $20,000 to replace the entrance sign and landscaping at the Immokalee Community Park entrance is due to normal wear and tear. Mr. Smykowski pointed out that under expanded services is $492,900 for the phase-in, recreational programming and maintenance functions relative to the Immokalee Pool and Recreation Center. He indicated that Staff has been directed by the Board of County Commissioners to present alternatives and down sizinG for the Immokalee Pool project and the budgeted figure can be adjusted after presented for review on June 28, 1994. (8?2) Codaunity Development Bob Byrne, Budget Analyst, stated that the Community Development Division budget reflects the reorganization and Total Appropriations indicates a decrease of one percent (1~). He pointed out that posi- tions have declined by seven (7). Mr. Byrne stated that the Unincorporated Area General Fund (111) budget indicates a decrease of 12.5 percent. Dick Clark, Interim Community Development Services Administrator, explained that the proposed expanded services will require seven (7) positions if the Board of County Commissioners elects to fund those services. Mr. Byrne indicated that expenses will decline even if all the expanded services are funded. Mr. Byrne stated that the Community Development Fund 113 budget forecast for FY 94 transfers include $2 million additional to the General Fund which is Fund 113's share of the outstanding principal on bonds that financed the construction of the Community Development Building. He explained that this saves approximately $190,000 per year in payments to the General Fund. Mr. Byrne stated that Fund 113 revenues in F¥ 95 are budgeted at the same level as forecast to be received in FY 94. Commissioner Volpe explained that he anticipated seeing some 000-,,: ..27. Page 26 June 20, 1994 increased revenues in FY 94-95. Mr. Byrne pointed out that revenues in FY 93-94 are about $400,000 higher than was budgeted. Mr. Clark stated that based on the number of building permits issued and the number of inspections strongly indicate that the current level of service is reasonable. Mr. Byrne stated that the Community Development Services Administration budget represents a decrease in Total Appropriations of 43.3 percent and the Technical Services Coordinator position was eliminated as a result of the reorganization. He explained that the indirect service charge is now shown in Other General Administrative costs in Fund 11! and, therefore, was removed from Operating Expenses. Mr. Byrne indicated that Centralized Operating Expenses include division wide expenses such as electricity, condominium fees, copier charges, fax charges, and training. He explained that the total indirect service charge for FY 95 is $305,900 compared with the $333,000 charged in FY 94. Mr. Byrne stated that the expanded services include $300,000 for the MIS Integrated Computer Program which was ranked essential. He pointed out that an upgrade to the telecommunications equipment may be necessary in order to support the new MIS integrated computer program which would involve upgrade of the PBX at the Community Development Building. Mr. Byrne explained that the upgrade to the telecom- munications equipment Js not included in the proposed budget but will be funded from reserves if this becomes necessary. Mr. Byrne stated that the Southwest Florida Regional Planning Council budget shows an increase of 3.6 percent and County membership is mandated by the State and Regional Planning Act of 1984 which declares that all counties within a comprehensive planning district must be members of their Regional Planning Council. Mr. Byrne stated that the Housing and Urban Improvement budget decline is due to the department moving into the Community Development Building, e~iminating office lease payments. Page 27 June 20, 1994 Mr. Byrne indicated that the Expanded Services include Affordable HousinG Programs in the amount of $49,400 (ranked essential) and Economic Development in the amount of $49,300 (ranked discretionary). He pointed out that each of the expanded services allow for an addi- tional person. Greg Mihalic, Affordable Housing Director, explained that the Affordable Housing Programs will operate the SHIP Programs which con- sists of three (3) separate programs, I.e. rehabilitation assistance, down payment and closing costs assistance and impact fee waivers and deferrals. He indicated that approximately 145 units will be addressed within the three (3) programs in the next year with the funding available in-house presently. Mr. Mihalic pointed out that Staff anticipates SHIP funding increasing to almost $1 million a year in the next year which will necessitate additional Staff at that time. In response to Commissioner Volpe, Mr. Mihalic indicated that SHIP revenue for the proposed budget is $66,000. He explained that the County has already collected $500,000 in SHIP funding and Staff anticipates an additional $340,000 within the next year but that amount will dramatically increase if the State legislature approves the new programs. Mr. Mihalic stated that the Housing Assistance Plan which was submitted one (1) year ago contained a ten percent (10~) administrative charge. Mr. Mihaltc stated that the Economic Development Coordinator position is an operational position because the Housing and Urban Improvement Department works closely with the Economic Development Council to enhance economic development and businesses in Collier County. He indicated that small businesses are going to be included in the Community Reinvestment Act which will assist small businesses by creating a banking association. Mr. Mthalic pointed out that the Economic Development Coordinator will oversee the small business assistance program which Staff feels will match the low income home buyers assistance program that provided approximately $30 million for mortgages the f~rst year figures were collected. Page 28 June 20, 1994 In response to Commissioner Constantine, Mr. Mihaltc informed the Board that on a daily basis the Economic Development Coordinator will attempt to secure additional State and Federal grants that are available for businesses, work with the Community Development Block Grant economic development toward becominG an entitlement community to secure funds for economic development as well as housing and deve- lopinG a bankinG association for the business aspect. He explained that a full time employee will be required to expand the economic development program. Commissioner Volpe stated that he cannot support a full time employee without some type of identified program and the banking com- munity will establish the partnership for business economic development. Mr. Mihalic stated that the private/public partnership presently exists for housinG but not for the business aspect of the program. In response to Commissioner Volpe, County Manager Dorrtll explained that the position of Grant Writer has not been pursued. Commissioner Volpe pointed out that the position should be investigated because of the expertise required in obtaininG grants. Commissioner Constantine agreed that the monies available need to be pursued by someone with the expertise. In response to Commissioner Norris, Mr. M]ha]ic indicated that a the County would coordinate obtaininG grants for private businesses and a portion of the grants obtained w]]l go for administrative costs but a service charge can also be assessed. Commissioner Norris stated that he cannot support County Staff providing grant securing services to the private sector. Commissioner Matthews stated that a grant writer on Staff to handle securing grants for Collier County could also assist business owners in securing grants as long as a fee is charged for the exper- tise provided. Commissioner Volpe pointed out that $49,300 is being requested for a position to secure grants as economic incentives for private Page 29 June 20, 1994 businesses. He explained that the discussion has evolved to securing a grant writer but, as part of the privattzation efforts being con- ducted on the County's behalf, the grant securing efforts could be privatized for possibly less money under a simple contract and the County can refer businesses to that company. Commissioner Constantine indicated that he is not comfortable funding the position without an identified program and recommended that the program be established before final budget adoption. A discussion ensued relative to the opportunities the movie industry might provide in Collier County. Mr. Byrne stated that the Economic Development Expanded Services will be red flagged for further discussion and consideration. Mr. Byrne stated that the Building Department Permitting and Inspections section is new as a result of the reorganization and includes 41 positions and appropriations totaling $2 million. In response to Commissioner Constantine, Mr. Byrne explained that the Establishing of the Marco Permitting Office ]s not included in the proposed budget. Mr. Dotrill stated that a vast majority of the businesses per- forming services on Marco Island are located in Naples and are in closer proximity to the facility on North Horseshoe Drive. In response to Commissioner Norris, Mr. Clark stated that the Coupon Book has aided tremendously when securing smaller type permits and no real hardships have been experienced by not having a satellite office on Marco Island. In response to Commissioner Matthews, Mr. Clark explained that a permit must be secured for any work to be performed over $500 whether the property owners performs the work or has the work done. He pointed out that Marco Island is probably one of the smaller areas where owner/builder permits are pulled. Commissioner Matthews questioned whether an interlocal agreement might be entered into with the Tax Collector who already has an office on Marco Island wherein the citizens could pick up and drop off permit 000-...3i Page 30 June 20, 1994 applications with the appropriate fees to be transported via courier. Mr. Clark Indicated that Staff will investigate the practicality of having a building permit pick-up and drop off service in conjunc- tion with the Tax Collector's office on Marco Island. Commissioner Constantine stated that the Board of County Commissioners has not formally committed to having an Economic Element to the Growth Management Plan. Mr. Dorrill explained that the Economic Element included in the proposed budget will be effective in October 1994 except the Economic Development Council has arranged to have a graduate level intern and the County has agreed to provide office space for that individual. Commissioner Volpe stated that the Economic Element to the Growth Management Plan is essential. Commissioner Norris indicated that the County already has the Council of Economic Advisors, Economic Development Council, and various Chamber groups performing this type of activity and is con- cerned that by recreating the Economic Element, additional regulations will be established and revisions will be mandated which will create more problems than benefits. Commissioner Constantine stated that he is hesitant to include the Economic Element, which is now an option, in the Growth Management Plan. He pointed out that sometimes the State has different interpre- tations to what has been included in the Growth Management Plan than was intended by the County. Commissioner Constantine stated that the Immokalee Housing Study, Economic Development Element and the Marco Island Master Plan all need to be addressed because one (1) full time person is required for each of those programs and after completion of the program, the employees will be performing nothing more than maintenance. Commissioner Norris asked how the same functions can be accomplished without hiring full time employees? Wayne Arnold, Acting Site Plan Review Director, explained that the dollar amounts indicated in the budget to complete the three (3) Page 31 June 20, 1994 programs is the estimated cost involved whether the tasks are accomplished by consultants, contract employees, or a combination of assistance through other agencies. In response to Commissioner Matthews, Mr. Clark indicated that the hiring of contract employees has been investigated and Community Development is in the process of hiring two (2) persons. Mr. Dorrill explained that a number of contract employees have been utilized in the Environmental Sclence/Pol]ution Control and Natural Resource Management Departments plus use of the RECAP Program volunteers is being investigated. It was the consensus of the Board that the Immoka/ee Housing Study, Economic Development Plan (not Element) and the Marco Is/and Master Plan remain in the budget and addressed without the hiring of full time employees. Mr. Arnold stated that depending on what the three (3) studies recommend, implementation may require another employee in the future. Mr. Byrne stated that the Planning Services budget includes 29 positions and approximately $1.7 million in appropriations. He explained that this department was created in the reorganization. Mr. Byrne stated that the MPO Miscellaneous Grants and Metro Planning budgets are presented on Pages 18 through 20. Mr. Byrne stated that the Code Enforcement MSTD General Fund per- sonal services is decreased due to attrition and the elimination of one (1) position. He explained that operating expenses have declined due to centralizatfon such as indirect service charges (electricity, etc.). In response to Commissioner Volpe, Mr. Clark indicated that there has not been less activity in Code Enforcement but noted the activity has been spread out over a wider course of time and the proactive involvement of the investigators is fairly consistent. Commissioner Vo]pe pointed out that the number of cases planned under Performance/Efficiency Measures for occupational licenses is 8,000 and questioned if the time is well spent. Page 32 June 20, 1994 Mr. Clark explained that most of the occupational licenses is contractor related and covers telephone requests for verification and code violation complaints. Commissioner Volpe stated that the Tax Collector issues occupa- tional licenses and must have a computer print out that can be checked to assure that an occupational license is current. Mr. Clark indicated that the computer print out is utilized but time is still expended every time an inquiry ts received. Commissioner Matthews stated that when the data base for Development Services is completed, verification of a current occupa- tional license will be available every time a contractor secures a permit. Mr. Clark stated that the instantaneous cross referencing will save time and be extremely important. Mr. Byrne stated that the Code Enforcement/Contractors' Licensing budget reflects a 1.9 percent increase in total appropriations. In response to Commissioner Volpe, Mr. Clark explained that the license is a County wide license and includes service performed for the City of Naples and is self supporting. Mr. Byrne stated that the Code Enforcement/Engineering Inspections budget is new and includes seven (7) positions with total appropriations at $357,500. Mr. Byrne stated that the Code Enforcement/Work Reception and Control budget indicates a decrease in operatinG expenses due to indirect service charges beinG shown in centralized operatinG expenses budget and fire inspection fees not beinG budgeted (pass through). Mr. Byrne pointed out that Building Review and Permitting, Site Development Review and Development Compliance Departments have been dissolved as part of the reorganization. '$' Recess: 2:55 P.M. - Reconvened: 3:15 P.M. (33?4) Utilities Bob Byrne, Budget Analyst, stated that Utilities Administration previously was shown with the Utilities Finance Department but have Page 33 June 20, 1994 been split to provide more information. He indicated that the Utilities Administration budget includes the cost of four (4) per- manent employees and the general administrative costs of the division. Mr. Byrne stated that the Utility Services Finance Water & Sewer District Funds (408) budget, if shown together with the Administration budget would represent a total decrease in appropriations of .5 percent and a reduction of two (2) positions. He explained that capital outlay for FY 95 includes the replacement of three (3) meter reading vehicles and associated radios. Ron Cook, Utilities Finance Director, informed the Board that the replacement vehicles are pick-up trucks and are necessary because of age and the increasing cost of maintenance. He exp]alned that the cost of each truck is $9,500. Mr. Byrne stated that the Engineering Department budget under operating expenses includes the payment of $43,100 to the Community Development Services Division for the services of an Engineering Technician. He indicated that the expanded service is for an addi- tional Senior Engineer for capital project coordination. Tape #4 In response to Commissioner Matthews, Mike McNees, Acting Utilities Administrator, stated that the request for a Senior Engineer is due to the transfer of all engineers into the OCPM and is needed to handle the Department's interests in capital projects, plan and development review and negotiations with developers. Commissioner Matthews indicated that she prefers transferring an engineer from 0CPM back into the Department rather than hiring another engineer. Bill Hargett, Assistant County Manager, explained that during the consolidation process, three (3) positions fell into a gray area but the decision was made to consolidate and revisit the item during the appropriate budget process to evaluate the need for operating person- nel within Water and Sewer. He stated that one (1) position was vacant at the time of consolidation but was transferred and eventually Page 34 June 20, 1994 eliminated. Commissioner Constantine pointed out that certain respon- sibilities remained within the Engineering Department when the engineer position was eliminated. He questioned what duties the engineer is performing in OCPM that consumes the time he or she spent on the responsibilities that remained in Engineering? Mr. Hargett stated that the responsibilities that remained in the Engineering Department are of an operational nature and the engineer in OCPM has been addressing design needs which consumes available manpower. Commissioner Volpe stated that an update on the savings realized by the consolidation needs to be presented to the Board. Commissioner Matthews pointed out that at the time of con- solidation she was concerned that the savings anticipated would not be realized and that people would be moved but the job responsibilities would be left behind. Commissioner Volpe questioned why a Senior Engineer is required when a junior type person could perform the duties at less money? Mr. McNees stated that hiring a junior engineer rather than a senior engineer can be considered but a senior engineer was requested because of the qualifications required for the position. Commissioner Matthews stated that she would like to red flag the additional engineer until OCPM reports back to the Board. Commissioner Volpe questioned who is performing the work now? Mr. McNees stated that the person performing the work presently in Water and Sewer is a step above a senior engineer and is attempting to perform both his Job responsibilities and the additional work. Commissioner Constantine questioned if there is 40 hours of worth of work for an additional person to which Mr. McNees replies in the affirmative. Mr. McNees stated that the Board had requested reconciliation of recommended staffing levels in the Water Departmerit with the Coopers & Lybrand report and historical Information regarding gallons of water 000, , .'36 Page 35 June 20, 1994 treated, miles of lines installed, along with the number of employees was distributed. Mr. McNees indicated that Coopers & Lybrand performed an exhausting study in the business process, financial, data processing and clerical related areas. The Coopers & Lybrand work papers backing up the study of opera- tlonal issues at the North Water Plant, Regional Water Plant, Sewer Plant, South Sewer Plant and all distribution systems were distributed. Mr. McNees pointed out that the Coopers & Lybrand report indica- tes that staffing at the water and wastewater plants are adequate but the information cannot be reconcl]ed, nor logic found, between the recommendations made and County information. Mike Newman, Water Director, stated that the staffing require- ments of five (5) major areas was examined as required by the DER. He explained that other municipalities that operate similar type facili- ties were contacted and an in-house work load analysis of the County facilities was performed, including safety standards and industry practices, and reviewed recruitment problems. Mr. Newman pointed out that 78 percent of other municipalities utilize two (2) operators per shift for safety reasons mainly because one individual should never enter any type chemical spill. He explained that work loads were addressed and indicated that staffing at the Collier County facilities is adequate. Mr. Newman stated that recruiting qualified, certified personnel remains a problem and the training falls on the operations department but time, staff and effort are involved. Mr. Newman concluded that no facility was found out of the muni- cipalities surveyed that perform the duties and responsibilities of the Collier County Staff while offering the same level of service to the public with less people than Collier County or performing services with the numbers alluded to by Coopers & Lybrand. In response to Commissioner Constantine, Mr. McNees informed that Page 36 June 20, 1994 he spoke with Coopers & Lybrand three to four (3-4) times before finally being supplied with the work papers and that additional back- up seems to not exist. Mr. Newman distributed documentation of surveys performed, indi- vidual work load analysis and historical information used in for- mulating Staff's conclusions. In response to Commissioner Volpe, Mr. Dotrill stated that some of the findings of Coopers & Lybrand are peripheral but the basic recommendations are sound. He explained that some recommendations are made indicating that the County Staff may have a difference of opinion and the differences have been substantiated by conducting the survey of other municipalities. Mr. Dotrill indicated that he believes all the information provided to Staff by Coopers & Lybrand is all that is available. Commissioner Volpe suggested presenting Staff's findings to Coopers & Lybrand and request a response to the conclusions reached. Mr. Dotrill stated that Coopers & Lybrand will probably be happy to review Staff's conclusions at no addltional cost to the County and present a letter of opinion. Commissioner Matthews pointed out that Coopers & Lybrand did not conduct a performance audit but a management review. It was the consensus of the Board that Coopers & Lybrand be requested to respond to the conclusions compiled by Staff. Mr. Hargett explained that the Coopers & Lybrand study referenced four (4) agencies which the firm was familiar with similar operations but the agencies were all out of state and much larger facilities with different State requirements for water and sewer system operations. Commissioner Norris pointed out that the County spent a large amount of money for a study to provide recommendations but now Staff is presenting conflicting information. Mr. McNees recommended that the Board of County Comm~ssioners request the letter of opinion from Coopers & Lybrand. Mr. Dotrill indicated that the County Manager's Office will make Page $7 June 20, 1994 the request to Coopers & Lybrand. Commissioner Constantine recommended inquiring into the lack of communication between Coopers & Lybrand and County upper management. Commissioner Volpe stated that an early response is imperative due to the budget process being conducted. In response to Commissioner Constantine, Mr. Newman indicated that presently Staff on hand performs daily Janitorial service and can continue to perform the services but reduces the time the operators have to run the system. Commissioner Constantine pointed out that he prefers that Staff continue to perform the Janitorial services rather than spending $39,600 for an outside company. Mr. Newman indicated that the pressure problems experienced in Bonita Springs recently was due to not having full time operators monitoring the system on a full time basis. He explained that two (2) operators are at the facilities at all times but one (1) person per- forms most of the functions outside the monitoring facility, i.e. checking equipment and running tests, while the other monitors. He stated that Staff has asked why they have to perform the basic Jani- torial duties while those services are provided to all other County Staff. Mr. Dotrill stated that requesting the licensed, professional people hired to operate the plants to perform Janitorial services creates a morale problem. Commissioner Norris questioned whether one (1) position can be eliminated if the Janitorial services are contracted out7 Mr. Newman pointed out that the intent for eliminating the Jani- torial services currently performed by Staff is to provide better monitoring and quality control for the water system and remove the operators from performing menial tasks. In response to Commissioner Volpe, Mr. Dorrill explained that the contracted Janitorial service charges a flat rate per square foot for areas vacuumed, wet mopped, baths cleaned and trash emptied. Page 38 June 20, 1994 Commissioner Volpe stated that performing menial janitorial services seems to be an inefficient, improper use of licensed, pro- fessional personnel. Commissioner Constantine pointed out that approximately $80,000 will be spent for a service that Staff can perform in 30 minutes to one (1) hour per day. Mr. Newman indicated that the amount shown in the budget is a worse case figure and the possibility exists that the actual expense can be significantly lower. Commissioner Volpe recommended budgeting $20,000 for Janitorial service and allow the facility to acquire janitorial service every two (2) weeks. Commissioner Constantine pointed out that he has visited the facilities and the operators did not seem to be over worked. Commissioner Matthews recommended that the janitorial program be red flagged and more accurate cost figures be presented before the final budget is adopted. In response to Commissioner Constantine, Mr. Newman stated that the Maintenance Enhancement Program is for an additional Technician III at the South Regional Water Treatment Plant to bring staffing in line with the North Treatment Plant. He explained that without hiring the additional person maintenance will suffer at the South Regional Water Treatment Plant and would require contracting work out at a higher cost as reflected by the increase in contract services in the proposed budget. Mr. Newman indicated that presently three (3) technicians are located at the North Plant and two (2) at the South Plant who cover both plants, 26 wells, five (5) repump sta- tions, two (2) booster stations and all related facilities. Commissioner Constantine requested that the Maintenance Enhancement Program be red flagged and additional information provided regarding daily occurrence of break downs, how many of the existing five (5) individuals on Staff are responding to calls, etc. Mr. Byrne stated that the Wastewater Operations expanded services Page 39 June 20, 1994 include collection system rehabilitation, Janitorial service and electrical maintenance programs. Commissioner Constantine pointed out that the electrical and Janitorial maintenance programs are ranked discretionary as well as a pump maintenance vehicle for mid-range lift station pumps. Commissioner Matthews pointed out that more accurate cost figures should be presented before the final budget is adopted on the jani- torial services program. Tim Clemons, Wastewater Director, indicated that Janitorial ser- vice has already been red flagged and the cost figures will be obtained. In response to Commissioner Constantine, Mr. Clemons explained that the communications equipment budgeted for the North County Treatment Facility is for control panels, small replacement pumps for the injection system and $2,300 for a hand held radio. Mr. Clemons stated that the funds have been budgeted for replace- ment of two (2) computers at the South County Treatment Facility because the computers run 24 hours per day and do not last much longer than one (1) year. He pointed out that the computer monitor all the effluent sites, equipment in the plants and the lift stations. Mr. Clemons explained that also included in the capital purchases budgeted is $60,000 to roof an open area of the administration building at the South County Treatment Facility to cover a picnic table employee utilize and will protect them from the elements. In response to Commissioner Constantine, Mr. Clemons indicated that the replacement vehicle for the South County Collections is a crew truck to replace a 1987 vehicle. In response to Commissioner Norris, Mr. Clemons indicated that the Marco Island wastewater facility is between 80 to 85 percent capacity. Mr. Byrne pointed out that the Marco Water and Sewer District budget is assuming a rate increase. Mr. Byrne stated that a plan is under consideration to utilize Page 40 June 20, 1994 approximately $1.2 million from the Pelican Bay Utility Fund to pay off the outstanding Water Management Bonds. He indicated that at that time, the Pelican Bay Utilities Fund would be dispensed into the County Water-Sewer District Funds and the residents of Pelican Bay would pay the County Water-Sewer District rates. Mr. Byrne pointed out that the proposed budget was prepared assuming this change would not occur. Mr. Byrne stated that the Utilities Appropriations budget does not include payment in lieu of taxes until the exact figure is obtained and will essentially reduce reserves from this fund. There were no questions on the budgets for Utilities Revenues, Water/Sewer Debt Service, Water Capital, Sewer Capital, Sewer Area "B" South 1/2 MSTD Fund 422 or Sewer Service Area "B" Fund 443. Mr. Dotrill explained that the monies in the Fire Hydrant Fund cannot be released according to the County Attorney's Office. There were no questions on the budgets for the Supervisor of Elections or the Property Appraiser. Commissioner Constantine informed that the wrap-up and a presen- tation of salary adjustments will follow the regular Board of County Commissioners meeting Tuesday, June 21, 1994. There being no further business for the good of the County, the Workshop was adjourned by order of the Chair - Time: 4:10 P.M. Page 41