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BCC Minutes 06/19/1992 B Naples, Florida, June 19, 1992 LET IT BE REMEMBERED, that the Board of County Commissioners In '~l~d for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board(s) of such special districts as have been created according to law and having conducted business herein, met on this date at 9:00 A.M. In BUIMI~TNORESHOP SESSION in Building 'F" of the Government Complex, East Naples, Florida, with the ':' following members present: CHAIRMAN: VICE-CHAIRMAN: Michael J. Volpe Richard S. Shanahan Burr L. Saundere Max A. Hasse, Jr. Patriots A. Goodntght AI. SO PRESENT: Debby Ferric and E/lie Hoffman, Deputy Clerks; Jell Dorrtll, County Manager; Jennifer Edwards, Assistant to the County Manager; George Archibald, Transportation Services ~, &dalnlstrator; Tom Olllff, Public Services Administrator; Mike McNeee, ~:.~' ~idgat Director; Robert Byrne, Jean Gansel and Michael Smykowskl, Budget Analysts; Abe Skinner, Property Appraiser; Thomas Kuck, Transportation Capital Projects Manager; Dr. Jane Polkowskl, Public Health Unit Director; Murdo Smith, Operations Manager of Parks & ,~. Recreation; and Stave Brtnkman, Director of Parks & Recreation. Page Suns 19, 1992 Legal notice having been published in the Naples Daily News on June 16, 1992, as evidenced by Affidavit of Publication filed with the ~ Clerk, public hearing was opened. TIt~N~PO~T&TXON DEPARTMENT Bob Byrne, Budgst Analyst, distributed a one-page handout detailing the budget for Willoughby Acres MSTU, which reflects the completion of the project this year. Mike Smykowski, Budget Analyst, identified page 212 ae an analysis of the road's funding shortfall for Fiscal Years 92/93 and 93/94. He pointed out the identified shortfall tn 92/93 is $1.1 million and $52.8 million in 93/94. He explained the 92/93 shortfall has been offset with a transfer from the capital revenue 196 fund in that amou/~t to enable budgeting the full $24.7 million required to be built for 92/93. Brief discussion ensued regarding the Livingston Road MSTD. Budget Analyst Smykowski announced pages 213 and 214 reflect a ']'i.,. st, mmary of proposed 1992-96 CIE projects. Commissioner Volpe questioned whether the $25,000,000 includes $16,000,000 for Livingston Road, and Transportation Services Administrator Archibald replied in the affirmative. Transportation Services Administrator Archibald distributed a sheet with all the projects and dollar amounts to be expended in FY 92/93 highlighted In yellow (copy not provided for the record). In response to Commissioner Volpe, Budget Director McNees explained the capital budgets are shown by detailing new projects budgeted to. begin starting in Fiscal Year 1993, i.e. anything currently budgeted and funded does not show up as part of the FY 93 budget. In response to Commissioner Hasse, Transportation Services Administrator Archibald explained his handout is a copy of the updated AUIR which will become effective and presented to the Board of County Page 2 Commissioners In approximately 30-60 days while the contents of the b~dget package is what ts currently on the books. Commissioner Volpe's summary of the discussion was that the County has a balanced budget for the CIE road projects anticipated for FY 92/93, requiring $1,11§,000 to be transferred from the 1 mill fund (Fund 301) to Fund 313, and this year's budget does not show any of the revenues from the Commercial Paper program. Discussion ensued regarding Transportation Services Administrator Archibald's hereinabove mentioned handout reflecting the status of Livingston Road, Manatee Road, Westclox Road, Vanderbtlt Beach Road, etc. Budget Analyst Smykowskl Identified page 215 as the Road ~ructton Fund 313 and pointed out that overall, there ts a 140.8% Increase In appropriations, operating expenses are down 5.5% and operating capital for things such as office furniture Is down 64.6%. Commissioner Volpe questioned whether County Manager Dorrtll anti- cipated that the I mill capital Improvement levy would be levied at ! mill and he replied no, adding that he had gone Into this year's budget with the assumption he would keep it at the rollback level that had been set the previous year. Budget Analyst Smykowskt identified pages 217 through 219 as the road Impact fee districts. He noted staff has Just processed a number of Budget Amendments for FY 92/93 as, due to the delay in imple- menting the fee Increase, revenue will be significantly less than the ~ount budgeted. In response to Commissioner Volpe, Budget Analyst Smykowskt con- firmed the Increase tn the road Impact fees will be effective August 14th. Budget Analyst Smykowski identified page 220 as the 6% Commercial Loan Road Improvements Fund which ts where the $13,000,000 ts budgeted. He explained page 221 represents the Road Assessments Receivable, formerly a debt service fund, and has a present available balance pro~ected at $?2,900 for use as seed money on future 03 Page 3 assessment projects. detailed on page 222. ;.(12~6) June 19, 1992 He revealed the same is true for Fund 342 ]%' Budget Analyst Smykowskt explained page 223 represents the Capita/ '['"Revenue Fund which Identifies the proposed millage to fund the respec- ". tire capita/ projects. He confirmed it ts currently proposed to levy the rollback mil/age rate of .6708 mills, with,the budget highlights ~denttf¥ing each of the respective funds receiving revenue from this ( fttnd to build and construct pro~ects. Budget Analyst Gansel explained page 224 represents a summary of the Contract Agencies among which approximately $~45,OO0 has been allocated with $5,000 budgeted in the Public Services Administration budget for discretionary funding. She affirmed staff's recommendation that the Collier County Soil and Water Conservation and County Forester be included in the Public Service Division and funded at last year's levels instead of being considered among the Social Service Contract Agencies. She reminded the Board of County Commissioners of etaffts proposal of three years ago which recommended that Social Service Agencies only be funded for three years, and acknowledged there are some agencies which fall Into that category but which have not been excluded in the package presented today as the policy was never formally adopted by the Board of County Commissioners. Tom Olltff, Public Services Administrator, distributed an Executive Summary (copy not provided for the record) and explained that page 3 of same is a list of those agencies which have received funding for more than three years. Budget Analyst Gansel interjected that the first five agencies listed on page 224 have received funding in excess of three years. Mr. Olliff explained staff is looking for the Board of County Commissioners' determination for funding disbursement for this year Page 4 June 19, 1992 and direction regarding policy development for future years. Commissioner Saundera suggested that the Board of County Commissioners not Impose an arbitrary three year cap on the number of years an agency can be funded at this time, and the consensus was to support this recommendation. Fo/lowing brief discussion, it was the consensus to go with staff's suggestions regarding this year's funding for the various contract agencies. Referring to page 235, Budget Analyst Gansel explained the recom- mended appropriation budget for the Health Unit is the same dollar amount as was budgeted last year. Dr. Jane Polkowskt, Public Health Unit Director, briefly commented On her expanded request for the TB (Tuberculosis) program in the a~ount of $43,200.00. Tape~ Consensus was to not include the expanded request in the budget '.'for consideration. ~(o~7~) County Manager Dorrtll Initiated discussion regarding Southfteld Far~s at ~hl8 time, same being omitted due to its irrelevancy to the Workshop. (~iuA~ Sl~nahan left the ~eetin~ at i:,I IRT~IC SERVZCES/PAIq~S AIFD ~CI~ATION Budget Analyst Byrne referred to page 263 explaining there was an expanded service request for an additional park ranger only for the Immokalee area which was not recommended by County Manager Dorrlll and, therefore, not included In the budget at present. Tom Olllff, Public Services Administrator. commented on the dif- ficulties Of having ranger coverage and the subsequent problems, Including criminal activities, encountered due to the remoteness of m O00,, 05 Page ~ June 19, 1992 he.laaokalee area. In response to Commissioner Saunders, Mr. Olllff communicated that !~.:.a total cost of $60,100 is required to provide one ranger, the vehicle .'~and required capital. ~.-,.:.. Following discussion, It was the consensus to approve one addt- .rAchel ranger position, dedicated to the Immokalee area and present during regular park hours, for inclusion In the budget. eec Deputy Clerk Hofflan replaced Deputy Clerk Farrta It this tin se. (1138) Budget Analyst aansel referred to Page 236, relating to the David ,Lawrence Center. She Indicated that the recommended budget Is " $670,300 which Is the same allocation received by that agency for the past three years. ,~ Ns. Oansel stated that Pages 23? and 238 detail the agencies '~lSculled this Iorning: Collier Soil and Water District and the County ,~[ Forester. She revealed that staff ts recommending that the same funding remain In the budget this year as last year. Budget Analyst Byrne pointed out that Page 240 reflects the Public Services Adalnletratton budget showing a -2.3~ decrease due to the vacant Administrator's position for the first half of 1992. Mr, Byrne called attention to Pages 241-243 relating to the Animal Control budget and ehowlng a 4~ Increase tn appropriations. He tndt- ':"' cited that there la a slight decline in revenues due to a decrease In .'license and creutton fees. Public Services Administrator Olllff advised that the furnace used for cremation may or may not meet the new DER regulations. He Indi- cated if the furnace has to be replaced, there will be a substantial cost of approximately $50,000 - $70,000 and staff may be back before the Commission within the next two or three months requesting approval of same. Mr. Byrne related that Page 243 relates to the Neuter/spay trust fund. He r,vaalad that. fe,d and veterinarian bills are paid from the Page 6 June 19, 1992 Interest earned on deposits. Mr. Byrne remarked that Page 246 d~ta~le the budget for Veterans Service, showing a A~ Increase, but there ts nothing significant to report. Mr. Byrne stated that the budget for Agriculture is reflected on Page 247~ with an overall increase of 4~. He pointed out that there Is an overall decline tn operating expenses of -;.8~. Additional/y, he reported that there is a decline tn revenues, noting that the a~ount budgeted for rent from Soil Conservation Services came in less Mr. Byrne explained that the Museum budget ts detailed on Page 249 with an overall 4~ increase. He divulged that the Gift Shop budget has been eliminated since the revenue was less than the staff time and expenses. Museum Director Jamro stated that the Friends of the Museum would like to see the museum remain open. He indicated that thoughts have been given to concessiontng the facility out to a gift shop operation tn town, bu~ basically traffic in the gift shop is too erratic. He remarked that he feels that the gift shop serves a valuable purpose to educators who purchase specialized books that are not available elsewhere. In response to Commissioner Saunders, Mr. Jamro explained that it would take approximately $$,000 for inventory to keep the gift shop open. Consensus of the Commission was that the shop remain open for another yea~ which would allow the Friends of the Museum additional time to poe~,ibly make provisions for running the shop. Mr. Byrne called attention to the Library budget detailed on Pages 251-253. H~ pointed out two expanded requests for the addition of two Reference Librarians and the addition of a Library Assistant for the Audio-Visual Department, resulting in an increase of A discussion ensued with respect to a "young people's room" at Library Headquarters. Commissioner Saunders remarked that it appears that'the ne~ Library is understaffed. He indicated that the video Page June 19, 1992 -room is very heavily used and the shelves are under-stocked. He suggested that the Expanded Services be expanded to include the young adults librarian and to provide an additional $22,000 for the Branch Libraries. ;fi:,.. Mr. Byrne advised if the Commission ts seeking to approve all the iiiii[!:':gxpandeds as requested by Mr. Demarest, the total would be $147,000 instead of the $8?,000 as shown. Commissioner Volpe stated that he prefers to have one of the Reference Librarian positions put off until next year and have the -¥: youth program begin. Commissioner Goodnlght noted that #7 in the Program Priorities, Extension of Branch Library Operating Hours ts not recommended by the County Manager. She suggested that a plan be prepared for next year to expand the Library hours. The Commission concurred to provide $147,000 to include the young adults Librarian with-positions to be phased in. There were no questions with respect to the remaining Library Punds. Mr. Byrne stated that Page 255 relates to the budget for Social '. Services which reflects a 67~ increase. :'.,". County Manager Dorrill explained that this figure is attributable to the County's Increasing Medicaid obligations, noting that staff has experienced a 75% increase tn contacts, cltents and payments since ':,!1988/89. Mr. Byrne indicated that Page 256 details the Services for Seniors .bB, dget which has Increased slightly. :~: . Mr. Byrne remarked that the Golden Gate Community Center budget ts shown on Page 258, which Indicates a 45~ Increase for the funding of a capital reserve for the replacement of the air conditioner in the roof. He announced that there ts also $25,000 In capita/ outlay for connection to the Golden Gate sewer system. Mr. Byrne related that Page 261 is the Parks & Rec budget in the 08 Page 8 'General Fund with an overall 8~ Increase. 'Services. June 19, 1992 He explained the Expanded Mr. Byrne advised that Page 265 reflects the Supervisor of Elections decreasing her administrative budget by approximately -9~, and this Is due to shifting of hours and work between part time and full time employees and a decrease tn postage', telephone and printing costa. Mr. Byrne pointed out that Pages 266/267 details the Elections budget showing a decline due to a decrease tn pollworkers salaries and decreases tn postage and printing costs because of fewer elections this coming fiscal year. (1020) :~::' Budget Analyst Finn revealed that Page 270 reflects a 14~ increase 'in Expenditures which ts primarily due to assuming responsibility for the County*m 800 Mhz radio system. Mr. Finn stated that the Helicopter Operations budget ts detailed ]~'~ on Page 2?2 showing a 13~ Increase. He advised that a part-time posi- tion has been reclassified as a 3/4 position and has been added to the !, permanent position count. In addition, he remarked there are anttct- pared Increases tn aircraft repair maintenance and hull Insurance on the aircraft has been added. Chief Helicopter Pilot Peter Bo/ton presented the Commission with .,?; two graphs, Indicating the number of Atrvac calls during FY-90/91 and the number of calls that were not responded to due to the unavailabi- lity of pilot manning. He reported that the busiest period ts from i':. January through April. He noted that tn order to provide full 24 hour coverage, a part-time pilot's position would need to be made a full , .time position, plus an additional full time pilot. It was the consensus of the Commission that this budget remain as ts, and if needed, a supplemental budget amendment would be presented 09 Page 9 June 19, 1992 ~i 'to the Board next year during the tourist season. Mr. Finn pointed out that Page 2?$ relates to the Medical ~xmminer'a budget which has increased approximately 7%. He divulged that staff Is in the process of finalizing the contract with Dr. Mr. Finn announced that Page 275 details the Immokalee Medical Assistance Program which has increased $150,000 over last year's budget. He recalled Board action of March to extend the funding for a 12 month period this year. He reported that approximately $23,800 of the budget ts for the cost of providing medical related shuttle ser- vice from Immokalee to the Naples area. Mr. Finn explained the Fire Control/Forestry, Isles of Capri Fire ' Control District, Collier County Fire Control and the Ochopee Fire Control District budgets as referenced on Pages 277 through 281. There were no significant concerns associated with same. Mr. Finn disclosed that Page 282 refers to the Miscellaneous Qrants budget. He indicated that the expenditures reflect $9,000 with $8,000 of those aonles budgeted for the purchase of ftre fighter equipment for the Ochopee Fire Department and $1,000 Is for training maps and publications for Emergency Management. Mr. Finn called attention to Page 283, Emergency Services Impact Fee Fund, noting several expenditures In the 91/92 forecast column. He indicated that during the next fiscal year the revenues anticipated #111 be placed In Reserves for future growth related needs. Mr. Finn stated that Page 284 refers to the Emergency Medical · Services Trust Fund. Diane Flagg of Emergency Services Administration explained the i various grants associated with this fund and the budget highlights. Mr. Finn indicated that Page 286 details Emergency Medical Services Fund 490, reflecting a 2.?~ Increase in appropriations. He noted that based on the 50-50 policy established by the Co,lesion this year, It is anticipated that there will be $2.1 million of ad ~"; valorem support and $2.1 mtllton of user fee support. Page 10 June 19, 1992 L*= Recess 2:30 P.M, - Xeconvened 2:40 P.M, Lee Emergency Services Administrative Manager Griffin addressed the Emergency Services Administration budget. He updated the Commission on what hao happened with the revenue side of the EMS system that became effective February l, 1992, when the two-tiered user fee rate structure vms adopted. He advised that the longer this system is in place, staff is getting farther behind in getting the bills out. He noted that the system ts not working. He explained that last year collections were at 65~ and this year the collection rate has been ~3,4~. ~" ' Mr. GriffLn referred ~o an exhibit without the two-tiered fee structure. He reported that $2.1 mi/lion tn revenue is needed and based upon the forecast of 9,985 transports next year, an average EMS bill of $322 would be charged to everyone. The consensus of the Commission was for a 50-50 ad valorem subsidy and the elimination of the two-tlered fee structure. Mr. Finn stated that Page 289 reflects a 42~ reduction due to the elimination of the Emergency Services Administrative Manager and the Emergency Sl~rvices Education and Quality Control Manager positions. Commissioner Saunders stated that he was opposed to the elimina- tion of Ms. Flagg's position when it was first debated by the Commission. He indicated that he feels this position is essential and suggested that it not be eliminated. Commissioner Goodntght suggested that Ken Pineau take over the responsibilities that were previously held by the EMS Administrator, and in turn, Ms. Flagg and Mr. Griffin could take up the remaining responsibilities for Emergency Services. Commissioner Saundere concurred that the two positions should be maintained. Commissioner Volpe suggested that the Manager revise the budget restoring these two positions. (~2~6) Wrap-Up Page June 19, 1992 Budget Director McNees presented copies of the Wrap-Up List. He called attention to the General Fund, noting that a 6.5, Cash Reserve is set aside. He affirmed that the negative Revenue Reserve is 5% and between the two sources, 10.9~ of the budgeted General Fund Revenues are in Reserve for Fiscal year 93. Mr. McNees called attention to the MSTD General Fund Unincorporated Area. He revealed a one time windfall in Cable TV franchise fees due to the settlement this year. He indicated that a good portion of the 8800,000 has been used to create a $500,000 reserve for cash flow as a way to spread the benefit of the windfall over a two year period. Mr. McNees stated if 1 mil is levied in the Capital Fund, there would be a 5.6~ increase in County-wide ad valorem. ['. Mr. McNees announced that the tentative budget is mandated to be released by July 15th. In response to Commissioner Volpe, County Manager Dorrill announced that the biggest increases are reflected in the budgets for the Libraries, Social Services, Parks and the Sheriff's Office. C~l~t~t~l~on~l Officers - Clerk Giles advised that ?0% of his employees receive pay increases on October 1st. He remarked that he understands that the Sheriff and the County Manager's Office spread pay increases evenly throughout the year. He ind~cated that his increases for this year, as in past years, will align with the Board's policy. He recalled continuing discussions between pay increases given on anniversary dates and October lat. He suggested that beginning next year, the October let employees will be phased back to their hire dates. Commissioner Volpe stated that he appreciates the commitment made by Clerk Giles. Commissioner Saunders stated that from a fairness standpoint, the Clerk should have the same percentage of money to deal with as the County Manager has in terms of salary increases. Commissioner Volpe stated that he is willing to go along with an average of 4% for all Constitutional Officers. Page 12 · June 19, 1992 Mr. McNees reported that the next 1tam of discuss/on pertains to whether a boat launch fee at Lake Trafford could be Instituted to offset the costs for water management and weed control. Mr. Olltff explained that there are only eight parking spaces at Lake Trafford and $35,000 could not be raised from an unmanned lot. Couissioner Volpe stated that he is not supportive of spending $35,000 to maintain Lake Trafford this year. Commissioner Goodntght Indicated that there are thousands of people fishing Lake Trafford through the course of the year. She explained if the lake Is not maintained, it will not be usable. She suggested that consideration be given to maintaining same or it will end up costing more in the future. Commissioner Saunders concurred. 'Commissioner Shanahan suggested that this Item be deferred until next year. Mr. McNees advised that the next item relates to the small quan- tity generators of hazardous waste for Pollution Control. Mr. Lorenz remarked that the Commission directed staff to pro- pose a ~30 surcharge on an occupational license fee and to talk with the State with regard to spreading the costa out to obtain a smaller charge. He noted that this figure can be reduced to $26 for next year. He explained that staff will present an Executive Summary to the Commission at the June 30th meeting, to finalize the rate resolu- tion. County Manager Dorrtll requested that the Commission defer discussion on the next Item: So/id Waste - detail of tn-house engi- neering. He remarked that this Item ts not critical to the tentative millage a/Id i~otsd that he has not had the opportunity to review the Mr. McNees revealed that the last item to be discussed relates to ~" MPO - non-urban planning function. MPO Coordinator Perry advised that the MPO was considering expanding Its urban boundaries and they agreed to same to take in the entire Cotl~ty. He requested one additional position to cover those Page 13 June ]9, 1992 responsibilities as well as the responsibtl~ttes cover~.d by federa! law. He reainded the Co~uaission that the local contribution has decre&aad from $46,000 to $12,000. He asked for 04,000 to draw down on an &dditiona! 835,000 In federal funds. He divulged that he feels thio will enhance the County's ability to obtaSn construction funds. Consensus of the Commission was Jn support of Mr. Perry's request. leo There being no further business for the Good of the County, the meeting was adjourned by Order oF the Chair - Time: 4:05 P.M. Page 14