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Agenda 03/07/2000 W COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA Transportation Workshop March 7, 2000 Introduction: Defining the Problem. Fixing the Problem: A.) Immediate Acceleration Efforts 1 .) 24 Hour Construction Report 2.) Signalization Management Report 3.) County Wide Computerized Traffic Signal System · Phase 1 Status Report · Phase 2 Acceleration Proposal 4.) Deputy Assisted Traffic Control 5.) The Procurement Process B.) Short Term Acceleration Efforts 1 .) Intersection Improvements & Acceleration Efforts 2.) Major Roadway Construction & Acceleration Efforts 3.) Grade Separation Program Update C.) Road Acceleration Policy & Planning Issues (longer term efforts) 1.) Roads Capital Needs Analysis a.) Project Timing Policy b.) Funding Authorization 2.) Road Right-of-Way Acquisition Acceleration a.) Adopt Typical Roadway Cross Section b.) Accelerated Right-of-Way Acquisition Report c.) Condemnation Policy 3.) Level of Service/Roadway Congestion Discussion 4.) Future Roadway Closing Policy 3. Public Comment EXECUTIVE SUMMARY 24 HOUR CONSTRUCTION REPORT OBJECTIVE: To update the Board of County Commissioners on the status of efforts to expedite construction of projects identified in the Proposed Emergency Plan to Improve the Road Network. CONSIDERATIONS: On February 7, 2000, Commissioner Constantine held a Press Conference to discuss his Proposed Emergency Plan to Improve the Road Network. Contained within the proposal were the following: Mandating around-the-clock work on select current and near future road construction projects * Identifying thc necessary restriction waivers (light, noise restrictions, etc). · Prioritizing the top 5 road projects for immediate implementation of this plan. The following were identified: · Pine Ridge Road (Airport Road to Logan Blvd.) · lmmokalee Road ((I 75 to CR 951) · Golden Gate Boulevard · Livingston Road (Radio Road to Golden Gate Parkway) · Airport Road (Pine Ridge Road to Vanderbilt Beach Road) · Negotiating, amending or re-advertising contracts as necessary to achieve 24 hour work. In support of the March 7, 2000 Workshop on Transportation, an update on these efforts has been developed. The attached provides status for the projects noted. .~FISCAL IMPACT: None. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: That the Board of County Commissioners accept this status report. (.,,/JeffBibby, P.E., Director Public Works Engineering Department DATE: REVIEWED BY: ~' orEdward J. KaI~z~.~/D' ~' ' ct Transportatio~ ces Department APPROVED BY:k.....~r~ _~. re_t_' Interi~inistl~or Public Works Division DATE: ~AGI~I~DA ITEM No, ~ lIAR 0 7 2000 STATUS OF EFFORTS IN RESPONSE TO THE PROPOSED EMERGENCY PLAN TO IMPROVE THE ROAD NETWORK County Road Projects Currently Planned for Construction in 2000 Projects Currently Under Contract: · Immokalee Road ((I 75 to CR 951) Construction Status Expediting Stares Contract awarded Letter received from Apac (see attached). They will not offer a proposal for a 24 hour work schedule as a result of a shortage of personnel. Livingston Road (Radio Road to Golden Gate Parkway) Construction Status Expediting Status Contract awarded Letter received from Better Roads (see attached). They also will not offer a proposal for a 24 hour work schedule as a result of a shortage of personnel. Projects Currently Advertised: Golden Gate Boulevard (Collier Blvd. / CR 951 to Wilson Blvd.) Construction Status Expediting Stares Bids due March 8th Bid addenda issued construction reflecting 24 hour Projects To Be Advertised: · Pine Ridge Road (Airport Road to Logan Blvd.) Construction Status Expediting Stares To be advertised 24 hour construction to be reflected in bid package Airport Road (Pine Ridge Road to Vanderbilt Beach Road) Construction Status Expediting Stares To be advertised 24 hour construction to be reflected in bid package A G £ N. D.A I,'I~M 0 7 2000 STATUS OF EFFORTS IN RESPONSE TO THE PROPOSED EMERGENCY PLAN TO IMPROVE THE ROAD NETWORK Furore County Road Projects Our Plans for Future Bid Packages Include the Following: · Similar bid alternates for 24 hour schedules · Similar bid alternates for expedited schedules where 24 hour schedules are not practical · Consideration of incentive clauses similar to the current Immokalee Road project · Consideration of utilizing asphalt base material in lieu of limerock AGEN~A~ F.~M ~AR 0 7 2000 February. 25. 2000 Colli~ Caumy Tmmpodalian S~vic~s 3301 'East Tamiami Trail Naple~ FL 34112 lmmokalee ]toad (Four Lane lmp~ From ~-?$ to CR. 9Sl) l'ro]ect No. 99-2992 Collier Connt~, Florida 24 Hour Work Proposal Dear Micah: I mit writing in rcSpmme to yom request for a 24 Hour Work Proposal on thc above ,.~a- emcc project. In our telcphcmc ~on.. you r~layed Collier Count's desire to shodcn tl~ contract duration in ~ by implemeating a 24-hour work schedule. In response 1o your inquiry, APAC-Florida will not offer a proposal for a 24-hour work schcdu~_ We arc awaxc of tim impact tirol road construction puts on thc tmvcling public and arc indeed sy~q~nthctic to Collier County's dcsirc to shOrleal thi_~ iml~. l-low~v~, Sl~Alking as a ieffl}ollsl'ble ~onwactor, we do not £ccl tlmt we have the personnel to st'afl the projr, ct on a 24-hour basis and maintain the other contractual obligations tlxqt we arc under. APAC-Flonda will activcly tmrticipatc in t135ng to dcvclop some time saving pro _pt~_.J-~ on thc project_ We will re~icw the proj~--t activities and try to ident~ nme time saving alt~rnativea. Pmhabl~ thc moat obvious thnc saving alternative would be replacing the limerock base with asphalt bas~. If you would like me io pursue the option of an aaplmlt ba~, please let me knnw. This itcm alon~ could rednc~ the co~Uac't time by lwo montlm. Other time saving proposals a~ c2~rtaint~ pO~l~. In cl~Ang, I rcgret that I _e$. nnot o~'ri- you a pIopo~[ ['~ lh~ 24-hour work schedule. Should you hav~ nny' suggcsti(ms fm time saving ideas, ple~m I~t me ]merw: APAC-Florida, ~¢: 2573 911 Fifth Streff S.W.~ Nqd~s, Fiorjd~ 3.ii17 TEL: {941) 4S8-t08~ FAX.- ~1) 4S~12 No. HAR u 7 Pg. ~ BETTER ROADS INC. March 1, 2000 Public Works Engineering Division Collier County Government Center 3301 East Tamiami Trail Naples, Florida 34112 'OOPII R ! Pm Q o? Mitch Momtaz, P.E. Project Engineer Dear Mitch: ' Livingston Road Collier County No. 60061 Recently we received an e-mail from your office requesting a cost for accelerating the referenced project by working a 24 HR schedule. There are many factors to consider in answering such a request. One major factor is the availability of resources. Unemployment is low and there is a serious shortage of workers, skilled and unskilled for our industry. If we were to double our work force for Collier County we would have to take resources away from our other customers to do so. This would place us in jeopardy of not being able to service them. At this time we feel we would not be able to find the resources to make working 24 hours a viable proposition and respectfully decline to offer any costs for doing so. There are other ways of accelerating this project. One way would be to use asphalt base in lieu of limerock base and stabilized subgrade. In round figures we feel that we could cut 100 days off this project by using asphalt, however, it would increase the project cost by approximately $700,000.00. We need to set a time where we can openly discuss the ways of accelerating projects with you. Let us know when and where and we will be there. Respectfully Submitted, BETTER ROADS INC. Joseph M. Restino Division Manager [] [] [] [] Please Reply To: P.O. BOX 9979 · 5590 SHIRLEY STREET. NAPLES, FLORIDA 34101 · (941) 597-2181 · FA~ 13391 SR 31 · PUNTA GOROA, FLORIDA 33955 · (941) 567-2231 · FAX (941) 567-2250 No. I) O 7 2i]00 Pg. 4456 TAMIAMI TRAIL · SUITE A7 · CHARLOTTE HARBOR, FLORIDA 33980 · (941) 743-2816 · FAX (941) 566-2737 P.O. BOX 1908 · 2830 OLD STATE ROAD 8 · LAKE PLACID, FLORIDA 33862 · (863) 465-5797 · FAX (941) 597-6609 EXECUTIVE SUMMARY PRESENTATION OF TRAFFIC SIGNAL CONTROL METHODS TO ASSURE EFFICIENT SYSTEM OPERATION OBJECTIVE: To update the Board of County Co.mmissioners on the means and methods employed by the Traffic Operations Section of the Transportation Services Department for operating and maintaining the county's traffic signal system. CONSIDERATIONS: In support of the March 7, 2000 Workshop on Transportation, an update on the means and methods employed by the Collier County Traffic Operations staff for optimizing and controlling the county's traffic signal systems. Collier county operates and maintains over 130 traffic signals and flashing beacons countywide. There are no physical interconnections at this time; however, when the Countywide Computerized Traffic Signal System is constructed, many of the issues and concerns related to operational efficiency and traffic responsiveness will be resolved. Dale A. Bathon, P.E., Traffic Operations Manager, will provide a brief explanation of those means and methods presently being used to facilitate traffic flow at key intersections and along major corridors. FISCAL IMPACT: None. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: That the Board of County~Commissioners, accept this status report, x,/~ Edw~d J. Kant, ~/~ ~f[sportation Services Director (,_. Edwfird N. Finn, Interim Public Works Administrator~ /' AGENDA IT, EM No.,-_~~ 0 7 2000 EXECUTIVE SUMMARY STATUS REPORT TO THE BOARD OF COUNTY COMMISSIONERS ON PHASE I OF THE COUNTYWIDE COMPUTERIZED TRAFFIC SIGNAL SYSTEM AND A REQUEST FOR STAFF TO PURSUE A JOINT PARTICIPATION AGREEMENT (JPA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) TO ADVANCE FUNDING FOR PHASE II OF THE PROJECT. OBJECTIVE: To provide a status report on the progress of the Countywide Computerized Traffic Signal System (the "Project") and to provide a means of accelerating the final phase of the Project. CONSIDERATIONS: This Project, when completed, will provide the following benefits: · a significant increase in the Collier County's ability to monitor traffic flow throughout the county; · adjust traffic signal timing to respond to traffic demands; · monitor key intersections to minimize congestion due to crashes or other types of flow- retarding incidents; and, · increase the degree of safety for the traveling public. In 1997, the Board approved funding under a JPA with FDOT for the Project. That Agreement, in the amount of $275,000 was the foundation upon which the design and subsequent construction of the system is based. The Final Report was presented to the Board in May, 1998, and the FDOT has since funded and managed the design process for Phase I of the Project. That design is complete and FDOT will be advertising for bids for construction in the upcoming fiscal year (commencing July, 2000). The Phase I portion of the Project will consist of placement of a "backbone" fiber optic cable trunk line and improvements to 66 intersections in both unincorporated Collier County and in the City of Naples. Further, Collier County and the City of Naples will each have a Control Center for their respective portions of the system. The Centers wilt have "look, but don't touch" capability so that personnel from the two jurisdictions can communicate; however, each jurisdiction remains responsible for its own portion of the joint system. In addition, this portion of the Project will provide for test locations and test implementation of traffic monitoring equipment. Phase II of the Project will consist of additional backbone fiber optic extensions to serve outlying areas, upgrading the remainder of the intersections (about 70 additional intersections, all lying within Collier County and several within the City of Marco Island), and implementation of traffic monitoring equipment. - Executive Summary Status Report To The Board On The Countywide Computerized Traffic Signal System Page 2 of 2 The initial JPA enabled Collier County to advance the Project to the present point about one year ahead of the original schedule in the FDOT Work Program. Phase II is currently scheduled for design in FDOT Fiscal Year 2003 and for construction in FDOT Fiscal Year 2004. Thus, the total system, under the present schedule, will not be available to the citizens of Collier County until sometime well into 2005 or 2006. In the 10-year Transportation Capital Work Program presented to the Board in today's Workshop, staff demonstrates that the design could be initiated in the FDOT's upcoming fiscal year (FDOT FY 2001) and construction in FDOT FY 2002 by executing another JPA for Collier County to advance funds for the project with payback in the years already progranuned by FDOT. Doing so will provide the entire Project for Collier County at least two years before the FDOT schedule would permit. FISCAL IMPACT: The estimated cost for the design and construction of Phase II of the Project is $7,450,000 ($800,000 for design and $6,650,000 for construction). Advance funding of the Project could be made available from within the overall Work Program. GROWTH MANAGEMENT IMPACT: It is vital to the public health, safety and welfare that the Countywide Traffic signal System be built and maintained to a standard that satisfies both legal requirements and the needs and desires of Collier County's citizens. This Project will accomplish that goal. RECOMMENDATION: That the Board authorize st~ff to work with FDOT to bring back a ~ 'de C~~ignalSystem eroj ect. JPA for advance funding of Phase II of the Countywi Edward J. Kant, P.E., Transporta n Services Director REVIEWED .... x----Edward N. Finn, Interim Public Works Administrator DATE~/~~ AG-E" D,~ ~TrF-~ No. EXECUTIVE SUMMARY STATUS OF TRAFFIC FLOW IMPROVEMENTS THROUGH DEPUTY ASSISTED INTERSECTION MANAGEMENT OBJECTIVE: To update the Board of County Commissioners on the status of traffic flow improvements through deputy assisted intersection management. CONSIDERATIONS: In support of the March 7, 2000 Workshop on Transportation, a status report on efforts to facilitate traffic flow at certain intersections with the assistance of the Sheriff's Office has been developed.. FISCAL IMPACT: None. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: That the Board of County Commissioners accept this status report.  E dw),f~N. F,/~a, Interim Administrator Public Works Division AGENDA ITErvk No.... EXECUTIVE SUMMARY PROCUREMENT-RELATED OPTIONS AND ISSUES PERTAINING TO THE ACQUISITION OF ROAD CONSTURCTIONS SERVICES. OBJECTIVE: To identify opportunities to improve and enhance the methods used to obtain road-related construction services. CONSIDERATIONS: Under Section 336.41 F.S., counties are generally required to solicit road construction services via the competitive sealed bid method. Historically, the County has generally found the sealed bid method to be a reliable, fair and cost effective process for awarding such contracts. Also, Section 255.05, F.S. requires contractors performing public improvement projects that exceed $200,000 in value to furnish the County with a performance and payment bond. This requirement provides protection to the County in the event of contractual default. It also gives subcontractors, suppliers and materialmen with third party recourse in lieu of filing a lien against the owner. In light of these considerations, staff has identified prospective options for expediting and improving the contract acquisition and delivery processes that can be catergorized as follows: 1) Enhancements and incentives to and within the sealed bid process; and 2) Use of alternative acquisition and delivery methods. Staff will be prepared to summarize and discuss these options with the Board in the workshop session. FISCAL IMPACT: N/A as no formal actions are being taken at the workshop. GROWTH MANAGEMENT IMPACT: N/A. NO, NAR 0 7 20 0 RECOMMENDATION: That the Board consider the options regarding enhancements to the procurement process presented by staff and direct staff accordingly. SUBMITTED BY: Steve~~ell,~, ~/f Date: Purchasing/General Services Director REVIEWED BY: Leo Ochs, Support Services Administrator Date: Iq~R 0 7 2000 PD EXECUTIVE SUMMARY STATUS OF INTERSECTION IMPROVEMENTS AND ACCELERATION EFFORTS OBJECTIVE: To update the Board of County Commissioners on the status of Intersection Improvements planned for near term construction. CONSIDERATIONS: In support of the March 7, 2000 Workshop on Transportation, an update on Intersection Improvements planned for near term construction has been developed. The attached provides status for the projects noted. FISCAL IMPACT: None. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATIONS: That the Board of County Commissioners accept this status report. Submitted By: Date: Jeff Bibby, P.E.,,..Director ~Works El~~finT~ Reviewed by: '-7/'~/2~4~"~ Edward J. Kant, P~¢~or Tr ansp ort at i o n/ST0tM/~D .e.¢ ApprovedB .~// "' ~//~'~/ Dat fi\executive summary'intersection.doc MAR 0 7 28 0 Pg. Status of Near Term Intersection Improvements Status of Intersection Improvement Projects: 1. Shirley Street and Pine Ridge Road Southbound Right Turn Lane to Pine Ridge Road Status Complete Cost $25,000 Completion (Complete March 1st) 2. Davis Blvd and CR 951 Status Cost Completion CR 951 Southbound Right Tum Lane to Davis Blvd. CR 951 Southbound Right Turn Lane to Beck Blvd. Under design $200,000 Fall, 2000 3. Goodlette-Frank & Pine Ridge Rd. Status Cost Completion Southbound Right Turn Lane Under design $25,000 Fall, 2000 4. White / Weber / CR 951 Status Cost Completion Westbound Dual Left from White Blvd. Westbound Dedicated Right from White Blvd. Complete $285,000 (Complete) A(~ ENg, A_JlT,,E,M 0 7 21:J O Status of Intersection Improvement Projects (continued): 5. Immokalee Road and Wilson Blvd. Status Cost Completion Traffic Signal, Turn Lanes & Box Culvert Under construction $350,000 May, 2000 6. Immokalee Road and Randall Blvd. Status Cost Completion Signalization and Total Reconfiguration and Relocation of Intersection Under design $500,000 Fall, 2000 7. Shadowlawn and Davis Blvd. Status Cost Completion North and Southbound Right Turn Lanes Under construction $165,000 Substantially complete 8. Airport Road & Golden Gate Parkway Lengthening North Bound Dual Turn Lanes Status Complete Cost $175,000 Completion (Complete) 9. Davis Blvd. / Brookside Drive / Commercial Drive Status Cost Completion Median Improvement or Signalization Under design (FDOT project) $100,000 TBD pending Brookside Drive realignment issues No. _ MAR Status of Intersection Improvement Projects (continued): 10. Airport Road and Davis Blvd Status Cost Completion Southbound Right Turn Lanes Preliminary study underway $10,000 (study); $1+ M construction Study: May; Construction TBD 11. Airport Road Median Modifications Status Cost Completion US 41 to Golden Gate Parkway (Various Locations) Under design $150,000 Summer, 2001 12. Pine Ridge Road Turn Lane Extensions Status Cost Completion US 41 to Airport Road (Various Locations) Under design $100,000 Summer, 2001 13. Oil Well and Immokalee Road Status Cost Completion Signalization and Road Widening for Turn Lanes & Addition of Sidewalk to School Under construction $200,000 April, 2000 AG EN DA LT.E,M No~ ~ _R _~...~ MAR 0 7 2000 EXECUTIVE SUMMARY STATUS OF MAJOR ROADWAY CONSTRUCTION AND ACCELERATION EFFORTS PLANNED FOR NEAR TERM CONSTRUCTION OBJECTIVE: To update the Board of County Commissioners on the status of Roadway projects planned for near term construction. CONSIDERATIONS: In support of the March 7, 2000 Workshop on Transportation, an update on Roadway projects planned for near term construction has been developed. The attached provides status for the projects noted. FISCAL IMPACT: None. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: That the Board of County Commissioners accept this status report. SUBMITTED BY: DATE: Jeff Bibby, P.E., Director Public Works Engineering/ep~J~it Edward J. I~.1~?~ Director Transportat~ces Depart APPROVED Edward N.~fm, Interim Administrator Public Works Division AGENDA ITEM. -- Status of Near Term Road Projects I I ~3~ ~ o o ~-~ - ~ 0 0 0 o o ~ ~ ~ o ~ ~~ ~ .-- ~ o ~ ~ ~ --- o o o o o ~ z -- o MA~ o 7 2800 Status of Near Term Road Projects Status of Road Projects with Construction Planned in 2000: 1. Livingston 2. Livingston 3. Livingston 4. Livingston 5. Livingston Road - Radio Road to Golden Gate Parkway Status Construction Cost Next major milestone Completion date Expediting options Under construction $9.9 M Substantial Completion December, 2000 Have contacted Better Roads Road - Golden Gate Parkway to Pine Ridge Road Status Construction Cost Next major milestone Completion date Expediting options Under design $10M 90% design (May, 2000) End of 2001 To be included in bid p~kage Road - Pine Ridge to Vanderbilt Beach Road Status Construction Cost Next major milestone Completion date Expediting options Under design $7M 60% design (August, 2000) End of 2002 To be included in bid package Road - Vanderbilt Beach Road to Immokalee Road Status Construction Cost Next major milestone Completion date Expediting options Under design $7 M 30% design (July, 2000) End of 2003 Currently expediting design & construction Road - North of Immokalee Road Status Project cost Next major milestone Under construction $2.1 M (County portion only) $3.8 M LBP Developer Cost Completion to Meditern i AR 0 7 Status of Road Projects with Construction Planned in 2000 (continued): 5. Livingston Road - North of Immokalee Road (continued) Completion date Expediting options Completion to Mediterra in 3rd quarter / Overall completion early 2002 Expediting additional 2 lane design & construction 6. Pine Ridge Road - Airport Road to Logan Boulevard Status Construction Cost Next major milestone Completion date Expediting options Under design $8.4 M Bid process (advertised March 9th) End of 2001 To be included in bid package 7. Airport Road - Pine Ridge Road to Vanderbilt Beach Road Status Construction Cost Next major milestone Completion date Expediting options Design at 90% $7.0 g Receipt of bids in early August / construction start in October End of 2001 To be included in bid package 8. Immokalee Road - 1 75 to CR 951 Status Construction Cost Next major milestone Completion date Expediting options Under construction $9.1 M Substantial Completion (May, 2001) Completion in 2nd quarter of next year Under Incentive Contract / Apac has responded on 24 hour schedule 9. Immokalee Road - CR 951 to 43rd Avenue NE Status Construction Cost Next major milestone Completion date Expediting options Under design $10M 30% design (March, 2001) 2003 To be included in bid package Status of Road Projects with Construction Planned in 2000 (continued): 10. Golden Gate Boulevard - CR 951 to Wilson Status Construction Cost Next major milestone Completion date Expediting options Under construction (clearing and grubbing) $17.9 M Major construction starts in late May Overall completion in mid 2002 Included in bid request 11. Goodlette-Frank Road - Pine Ridge Road to Vanderbilt Beach Road Status Construction Cost Next major milestone Completion date Expediting options Under design $8.8 M 30% design (May, 2000) May, 2004 Currently expediting design & construction 12. 111 Avenue North - Vanderbilt Drive to US 41 Status Construction Cost Next major milestone Completion date Expediting options Under design $1M Board action on round-about vs traffic signal Currently planned for 2003 None currently 13. Palm River Bridge Replacement Status Construction Cost Next major milestone Completion date Expediting options Design at 90% $1.5 M Receipt of bids in June / construction start in September Early 2001 None currently 14. Vanderbilt Beach Road - Airport Road to Logan Blvd. to CR 951 Status Cost Next major milestone Completion date Expediting options Under design (to CR 951) $12M 30% design (October, 2000) Mid 2003 Currently expediting design & construction AGENgA.~T, ER EXECUTIVE SUMMARY STATUS REPORT ON THE GRADE SEPARATION PROGRAM STUDY AND A LOOK AHEAD AT AN IMPLEMENTATION STRATEGY. OBJECTIVE: To update the Board of County Commissioners on the status of grade separation candidates and potential structural alternatives. CONSIDERATIONS: In support of the March 7, 2000 Workshop on Transportation, an update on the Grade Separation Program Study (the "Study") and a preview of the anticipated work product from the study. The major objective of the Study is to determine, from an engineering perspective, which two or three intersections, from the 21-location candidate list prepared in 1998 by the MPO staff, should be included in the county's 5-year and 10-year Work Programs as grade-separated interchanges. There will also be several by-products of the study which will enhance the county's ability to provide improvements in the short-term. The major item being a list of geometric or operational improvements that could be made to existing non-recommended candidate intersections that could be implemented at a much lower cost that would provide substantial safety or capacity benefits. The work products from the Study include: State-of-the-art research on interchanges across the country. · Interchange evaluation matrix for recommending appropriate interchange designs at various locations. · Potential interchange candidates and site configurations. · Analysis of minimum right-of-way needs, including aesthetic considerations. · Assessment of approximate costs for design, right-of-way and construction. · Alternative packages, including refinement of corridor analysis. · Recommendations for interim improvements for both recommended and non- recommended sites. · Final reports and presentation material for the Board and the public. FISCAL IMPACT: None. GROWTH MANAGEMENT IMPACT: None. APPROVED BY: ~ Edw'-a~d"N. RECOMMENDATION: That the Board of ~.~_.omImss~9j County Commissi ners, accept this status report. SUBMITTED BY: DATE: Edward J. S~~ ervices Director DATE: s Administrator EXECUTIVE SUMMARY PROPOSED 10-YEAR TRANSPORTATION CAPITAL NEEDS ANALYSIS PRESENTED FOR BOARD OF COUNTY COMMISSIONERS REVIEW AND REQUEST DIRECTION TO STAFF TO IMPLEMENT AS A 10-YEAR WORK PROGRAM. OBJECTIVE: To provide the Board of County Commissioners with a program for implementing transportation projects necessary for capacity, safety, efficiency and operational issues in response to public concern regarding timeliness of construction. CONSIDERATIONS: The 10-year Transportation Capital Needs analysis is based on the Collier County Transportation Planning Database (the "Database"). The Database consists of two major elements: projects associated with the Capital Improvement Element (CIE) of the Growth Management Plan; projects necessary for operational efficiency or safety upgrades (non-CIE). There are 132 projects listed as CIE projects and 32 projects listed as non-CiE. The total anticipated capital outlay for this program over the 10-year period from FY 2000 through FY 2009 is estimated at about $390 million. In developing this program, staff has analyzed the recent history of Collier County's transportation improvement projects, both CIE and non-CiE. Concerns have been raised by both the Board and the public regarding the timing of roadway projects. In addition, capacity constraints on several major roadways will necessitate alternate solutions to simply adding more travel lanes. Staff is proposing several new policies for the Board of County Commissioners to adopt. These include: · Timing of construction to occur at, or immediately prior to, Level of Service (LOS) deficiency. Recognition of the need to plan, design and construct several grade separations (interchanges or "fly-overs"). Addition of non-CIE projects necessary to improve or maintain safe passage and the performance of roadway drainage systems. · Re-estimation of right-of-way needs, safety improvement needs and traffic signal upgrades to maintain safe operational characteristics of roadways. · A commitment by staff to have design contracts and construction contracts negotiated so as to permit project initiation at the beginning of subsequent, fiscal years, rather than starting the process in the programmed fiscal year. Staff has determined that, subject to funding considerations, the program being offered for consideration today will enable Collier County to "get back on track" with respect to its road building program within three to four years. ~' ~ tl F"(~/haGENnA/TI=I~-,-.x- No.~/ t4AR 0 7 2000 Executive Summary 10-Year Transportation Capital Project Work Program Page 2 of 2 FISCAL IMPACT: The program will require additional funding beyond the available Gas Taxes and Road Impact Fees. Among the alternatives available are bond proceeds, ad valorem taxes, additional sales tax proceeds, etc. GROWTH MANAGEMENT IMPACT: It is vita/to the public health, safety and welfare that the transportation network be built and maintained to a standard that satisfies both legal requirements and the needs and desires of Collier County's citizens. The proffered program accomplishes that goal. RECOMMENDATION: That the Board accept the staff recommended 10-year Transportation Capital Needs Analysis and direct staff to proceed with implementing a Work Program based on that analysis. ~~ SUBMITTED BY' ~' · .'~7~_, DATE: ~ ~7C' ~ Edward J. Kant, P.E.,~~¢" ation Services Director REVIEWED BY: DATE: Mike Smyko. W~N ~ ~~ski, Offic e of....M,~e~,~ nt and Budget Director : DATE: n, Interim Public Wor s Administrator Attachments: No. 1 - 10-year Transportation Capital Needs Analysis No. 2 - Major Increases to 10-year Transportation Capital Needs Analysis MAR 0 7 ZOO0 Pg. I! AG E N,,DA_I'~E~ ,, ~ .o.--~z..~.~'~) pg. "~ Ii AGENDA IT, EM., Pg ........ ,~ I! II i"iAR 0 7 2[~0~] Pg ~ , II AGENDA IT,,E'M, Major Increases to 10-year Transportation Capital Needs Analysis FY 99-00 to FY 00-01 PROJECT INCREASE REASON County Barn Road $2,083,000 Estimated increased cost of construction Golden Gate Boulevard $6,114,000 Increase in costs for drainage ponds. Golden Gate Parkway $5,750,000 Increased construction and right-of-way costs. Immokalee Road $10,538,000 Increased cost estimate for fight-of-way and construction. Livingston Road $5,036,000 Increased fight-of-way and mitigation costs. Old 41 Road $1,948,000 Increased fight-of-way costs. Radio Road $2,442,000 Increased fight-of-way costs and interim intersection improvement. Santa Barbara Boulevard $6,721,000 Increased fight-of-way costs, including relocations and mitigation. Vanderbilt Beach Road $8,689,000 Deficiency moved forward. Projects added to Database $10,125,000 "FPL" road; Airport Road Turn Lanes; at Board direction Whippoorwill Lane. Added 2 lanes for $4,500,000 Staff initiative. Livingston Road North System enhancements $1,250,000 Staff initiative. necessary to accommodate transit Added ~ade separation $42,600,000 Staff initiative. structures Miscellaneous roadway $1,450,000 Local neighborhood projects. drainage improvements Increased operational line $10,850,000 Turn lanes, traffic signals, pathways, item budget over 10-years reconstruction, mangrove trimming. Pg. ~ ~ EXECUTIVE SUMMARY AUTHORIZATION TO INITIATE FINANCING MECHANISMS FOR COLLIER COUNTY TRANSPORTATION PROJECTS OBJECTIVE: That the Board of County Commissioners authorize staff to initiate financing mechanisms for Collier County Transportation projects. CONSIDERATIONS: The Fiscal Year 2000 the transportation project budget was predicated on borrowing $17 milhon in bonds with gas tax as the pledged revenue source. Staff has reviewed the transportation capital needs analysis and determined that we need the ability to borrow approx. $30 million in loan proceeds to fund transportation projects over the next two years. To ensure that funding does not delay transportation project construction, staff is recommending that the Board approve a funding concept that utihzes Commercial Paper as an interim funding source. The Commercial Paper will subsequently be paid using proceeds from long-term gas tax bonds. The pledged revenue source will be gas taxes and impact fees. Staff requests Board approval to return with a resolution that authorizes interim commercial paper borrowing up to $30 million for transportation projects. The current Commercial Paper rate is approximately 4%. Funds will be drawn down on an as needed basis. Pledged revenue is gas tax and impact fees. Staffrequests authorization to engage the County's Financial Advisor, William R. Hough & Co. to initiate the process of permanent bond financing. FISCAL IMPACT: When staff returns to the Board for approval of the resolution the fiscal impact will be fully discussed. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: That the Board of County Commissioners: 1) Approve staff to prepare and return with a Resolution to borrow through Commercial Paper up to $30 million. 2) Approve staff to engage the County's Financial Advisor to initiate the permanent financing mechanism. SUBMITTED BY: Susan Usher, Public Works Senior Accountant Date: REVIEWED BY: Date: ~ichoel Smykows~.ONIB)Director ~~ A PPROVEDB~',~.'P',~ ' J D at e:,_~c~/ [~ ~F..~j~) ~ F~ard~.~inn, Interim Public Works Administrator / ! No~- ,~ Pg._ EXECUTIVE SUMMARY APPROVE RESOLUTION TO ENABLE ADVANCED RIGHT-OF-WAY ACQUISTIONS OBJECTIVE: That the Board of County Commissioners approve the attached Resolution adopting typical roadway cross-sections and Right-of-Way corridor widths and authorizing the acquisition of real property by gif~ or purchase for the construction of new roadways or roadway improvements for County Transportation projects which are a part of the County's approved Capital Improvement Element. CONSIDERATIONS: On November 9, 1999, the Board of County Commissioners directed Staff to develop standardized cross-sectional elements and associated right-of-way requirements for the County's fumm roadway needs. (Reft Item 8.E. 1, Adoption of Policies and Organizational Changes to Enhance the Efficiency of Future Road Projects). These were to include all associated features (sidewalks, pathways, median requirements, landscaping, utilities, water quality treatment and street lighting) for the types of roadways we foresee. To accomplish this task, we formed a 19 member Task Force with representatives from the Collier Business and Industry Association, Chamber of Commerce, outside engineering firms, outside landscape architecture f'ms, utilities, a citizen-at-large and County Staff (from Development Services, the Metropolitan Planning Organization, Transportation Services and Public Works Engineering). The group developed a standardized design for an urban, 6 lane divided roadway as depicted on Exhibit "A" of the attached Resolution. Adoption of these typical roadway cross-sections and associated Right-of-Way corridor widths will allow Staff to acquire needed property by gift or purchase earlier in the roadway project life cycle. For specific projects, this will shorten the overall length of time required to plan, design, acquire Right-of-Way for and construct new roadways and roadway improvements. FISCAL~IMPACT.: There is no direct fiscal impact; however, utilization of this ResOlution will require an earlier expenditure of funds for specific projects. The overall project costs may decrease assuming property costs continue to rise each year. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: Resolution. That the Board of County Commissioners, approve the attached AG EN.~A_ IT.D,,Mr ~ REVIEWED BY: REVIEWED BY: DATE: DATE: Edward J~_ ~t, P.E., Director Transpo~n Services Department "~andy Taylor, Director ('~ Real Property Deparan~at ) APPROVEDBY~ t~. A~ Public Works Division RESOLUTION NO. A RESOLUTION ADOPTING TYPICAL ROADWAY CROSS-SECTIONS AND RIGHT-OF-WAY CORRIDOR WIDTHS AND AUTHORIZING THE ACQUISITION OF REAL PROPERTY BY GIFT OR PURCHASE FOR THE CONSTRUCTION OF NEW ROADWAYS OR ROADWAY IMPROVEMENTS FOR COUNTY TRANSPORTATION PROJECTS WHICH ARE A PART OF THE COUNTY'S APPROVED CAPITAL IMPROVEMENT ELEMENT. WHEREAS, the Board of County Commissioners has recognized the length of time required to plan, design, acquire Right-of-Way for and construct new roadways and roadway improvements as being excessive; and WHEREAS, the Board of County Commissioners has recognized that the public need for new roadways and roadway improvements, both current and projected, is not being adequately met by the current process; and WHEREAS, adopting a typical roadway section for future new roadways and roadway improvements can be accomplished to allow Right-of Way acquisitions to commence prior to development of the design for the specific new roadway and roadway improvement project; and WHEREAS, that it has been determined by the Board of County Commissioners that the construction of new roads and roadway improvements is necessary and in the public's best interest in order to protect the health, safety and welfare of the citizens of Collier County as established in the Capital Improvement Element of the Growth Management Plan. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the Right-of-Way requirements de£med by Exhibit "A", "Typical Section", attached hereto and incorporated herein, are necessary for any six lane, divided urban roadway new road or roadway improvement project. AND IT IS FURTHER RESOLVED that the County staff is hereby authorized to acquire real property by gift or purchase, which is required in order to establish right-of-way corridors as described by Exhibit "A" for the construction of any new roadway or roadway improvement project deemed by the Capital Improvement Element of the Growth Management Plan. AND IT IS FURTHER RESOLVED that nothing in this Resolution shall prevent the County from adopting a Resolution for Condemnation that varies from the typical roadway cross-sections and Right-of-Way corridor widths after considering safety factors, long range planning, costs, alternative sites and environmental factors. This Resolution adopted on this day of ,2000 after motion, second and majority vote. ATTEST: DWIGHT E. BROCK BOARD OF COUNTY COMMISSIONERS By: Timothy J. Constantine, Chairman APPROVED AS TO FORM AND LEGAL SI, JFFICIENCY Heidi F. Ashton Assistant County Attorney AG EN [;;~_IT, E~ ~, ~ Resolution No. Exhibit "A' No EXECUTIVE SUMMARY ACCELERATING AND EXPEDITING RIGHT-OF-WAY ACQUISTIONS OBJECTIVE: To update the Board of County Commissioners on how the new policy on right- of-way will be utilized. CONSIDERATIONS: In support of the March 7, 2000 Workshop on Transportation, an update on plans to utilize the referenced Resolution has been developed. The attached provides the projects we plan to start early on right-of-way acquisitions. FISCAL IMPACT: None. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: That the Board of County Commissioners accept this status report. SUBMITTED BY: ~,~__ ~' DATE: .... G,' Jeff Bibby, P.E., Director ,, / an'f. ~ices Department Transportati~; ~ector APPROVED ~ BY~ or AGENDA_ Pg ..... [ STATUS OF EFFORTS FOR ACCELERATING AND EXPEDITING ROW ACQUISTIONS County Road Projects that can Benefit from the Standardized Section: Immokalee Road (CR 951 to 43rd Avenue NE) Design Status ROW Stares Design begimng Existing 100' Need to acquire 150" Will pursue at 30% (when alignment is finalized) Livingston Road (Vanderbilt Beach Road to Immokalee Road) Design Status ROW Status Design underway Major portion of ROW single development entity Negotiations underway through Vanderbilt Beach Road (Airport Road to 1 75) Design Status ROW Status Design underway Existing 100' Need to acquire 150" Will pursue at 30% (when alignment is finalized) Santa Barbara Blvd. (South of Davis Blvd.) Design Status ROW Status Alignment study complete Advanced acquisitions can begin Goodlette-Frank Road (Vanderbilt Beach Road to Immokalee Road) Design Status ROW Status Design to be initiated Existing 130' Need to acquire 150" Expect early acquisitions (east side) AG ENDA-!.TEM No. t,) EXECUTIVE SUMMARY REPORT TO BOARD OF COUNTY COMMISSIONERS ON THE RIGHT OF WAY ACQUISITION PROCESS INCLUDING CONDEMNATION OBJECTIVE: Report to the Board of County Commissioners on the right of way acquisition process including condemnation. CONSIDERATION: On June 16, 1992, the Board of County Commissioners approved a report on the processes and typical schedules for the land rights acquisition phase of capital improvements projects, and a list of recommendations for expediting and stream-lining those schedules and processes - which were implemented. In summary, the report provided an overview of the activities common to the land rights acquisition process regardless of the size or type of capital improvement project. The activities remain in large part dictated by the requirements of Florida Statutes, Chapter 125 (County Government), Chapters 73 and 74 (Eminent Domain), the laws of the State of Florida governing deeds and conveyances, case law which has emanated from the proceeding authorities, and policies adopted by the Board of County Commissioners and the County Administrator's divisions in an attempt to implement various laws. The Real Property Management Department becomes involved in the right of way process at such time as the necessary land rights are identified. Legal descriptions of the proposed right-of- way are then provided to the Department. This initiates the processes (established critical path) involved in land acquisition. It must be noted that should a legal description change (e.g. design changes), some functions of the acquisition process, or critical path, must be repeated. Defining a typical corridor in order to minimize changes in design would assist the Real Property Management Department in meeting the time-line established. Upon the identification of the land rights needed, the Board of County Commissioners must formally adopt a resolution, authorizing acquisition by gift and purchase, time permitting, or authorizing acquisition by gift, purchase and condemnation for those projects considered of paramount importance. The resolution authorizing condemnation must specify exactly what property is to be acquired. Once the condemnation resolution is adopted, Real Property staff is authorized to proceed to follow certain statutory requirements in dealing with each and every property owner. The typical "quick-take" schedule provided the Board of County Commissioners in June 1992 provided for a timeline of 12.5 months from the time all land rights have been identified (legal descriptions/sketches forwarded to the Real Property Management Department) to the final Order of Taking that issues from the Court after a scheduled hearing before a judge. Of that 12.5 months, the Real Property Management Department was provided 7.5 months to perform its activities involved in acquisition. These requirements include o ;:a'.n~,~,;,~,t.~?i~m- ,' appraisal reports, forwarding separate notice and offer letters (via certified mail) and providing a minimum of thirty (30) days for a response to the Real Property Management Department prior to turning the parcel file materials over to the County Attorney Office for initiation of condemnation proceedings. It is important to note that good faith negotiations are to occur from the date the offer letter is sent until the time the Order of Taking issues from the court. Typically from the time an offer is made, the Real Property Management Department is provided three (3) months to negotiate the appropriate transfer agreement between the property owner and the County. An ideal acquisition schedule would provide for additional time to negotiate with the property owner. After the three (3) months has elapsed (or as scheduled), all parcels not yet acquired are forwarded to the County Attorney's Office for suit filing. The County Attorney's Office then must prepare condemnation pleadings, file notice and suits and obtain court hearing dates for the necessary Order of Taking. Of the 12.5 month parcel acquisition process, the County Attorney's Office was allocated up to five (5) months for condemnation proceedings largely controlled by statutory requirements and the court calendar. The pre-Order of Taking activities include: A. 1. Comprehensive review of materials transmitted to identify interested parties, and to assure that all title review work is correct and appraisals are not "stale" and are updated as needed; Obtain additional information regarding tenants and business owners; Preparation and filing of Petition(s), Notice of Lis Pendens, Affidavit of Diligent Search, Declaration of Taking, Motion to Appoint Process Server, Order Appointing Process Server, Motion to Regulate Service, Order Regulating Service; Preparation and transmittal of discovery materials that accompanies County's Petition (up to 45 day defendant response time required by court rules); Preparation of Summons', Notices of Action, and suit packages; Coordination of Service by Process Server and by Publication in local newspaper; and Respond to inquiries and discovery requests by respondents. Bo Negotiations with property owner/owner's counsel resulting in closings through Real Property Management Department prior to court hearing date, as appropriate. (County Attorney has a significant parcel acquisition / lawsuit settlement result during the pre-trial process.) With the assistance of the County Attorney's Office, the Real Property Management Department has condensed the right-of-way acquisition process on past projects by introducing policies and procedures to include the utilization of independent title companies to perform title work; obtaining Board approval of blanket resolutions enabling staff to avoid presenting routine land acquisition matters to the Board of County Commissioners; obtaining a short list of pre- approved appraisers and appraisal firms from which bids must only be obtained; standardizing and obtaining pre-approval of legal documents for use on all acquisitions; and coordinating a document submittal system with the County Attorney's Office resulting in a day's turnaround to obtain approval of legal documents. ... Page 2 of 3 It is noted that a reduction in the Real Property Management Department negotiation process time is not advisable. Florida law requires that "good faith negotiations" must occur between the sovereign (County) and the private landowners prior to filing suit for transfer of private property rights to the government. The efficacy of the County's acquisition process is paramount to success in court-ordered acquisitions, and a removal of the negotiation process at the Real Property Management Department level might well jeopardize the entire county eminent domain acquisition program and fast-track schedule desires if the County were to have to defend omitting or substantively reducing a negotiation process required by law. In addition to the legal analysis relating to negotiations provided hereabove, a risk and cost- benefit analysis (additional estimated average costs) of condemning one parcel is $32,500 taken to trial, not including property value and any business or severance damages that comprise the County responsibility where negotiation and settlement is not successful. In analyzing the costs of the Immokalee Road Project as an example, an estimate of the additional costs which would have resulted from deleting the negotiations phase from the Immokalee Road right-of-way acquisition schedule is approximately $800,000 (36 parcels). A negotiation rate of +/- 70% was obtained for this particular project. As stated previously, the increase in costs are due primarily to fees derived by each property owner's attorneys, appraisers and other highly paid experts, where litigation is extended when negotiation fails. As the number of road projects and related parcels arrive at the Real Property Management Department and then, ultimately, the County Attorney Office, each office must manage the workload and employ assistance as necessary to timely and effectively handle the volume as it comes, while it comes. FISCAL IMPACT: Costs associated with condensed right-of-way acquisition time line has been summarized above. Actual costs are unknown. GROWTH MANAGEMENT IMPACT: None. This report is to aid meeting target dates for completing capital improvement projects identified in the Comprehensive Plan. RECOMMENDATION: That the Board accept this report and authorize the County Attorney's Office to contract with additional eminent domain counsel, consultants and/or obtain additional staff support personnel, equipment, andoffi~s needed. DATE: '-~- DIRECTOR SUBMITTED BY: COUNTY ATTORNEY Page 3 of 3 DATE: ~ AGEN_D...A [,TF~M,,. ~ Pg. ~ EXECUTIVE SUMMARY DISCUSSION OF A PROPOSED TRAFFIC CONGESTION INDEX OBJECTIVE: Discussion of a proposed level of service measure that considers the concept of a congestion index. CONSIDERATION: The Board has expressed concern about the relationship between the published level of service standard and congestion as experienced by the traveling public. Staff is prepared to discuss this concept. FISCAL IMPACT: None GROWTH MANAGEMENT IMPACT: None at this time. RECOMMENDATION: Recommend that the Board upon consideration of this discussion provide input and direction to staff. SUMITTED EXECUTIVE SUMMARY REQUEST BOARD OF COUNTY COMMISSIONERS DIRECTION REGARDING ESTABLISHMENT OF A POLICY ON BOTH TEMPORARY AND PERMANENT ROAD CLOSURES. OBJECTIVE: Staff is requesting Board direction to establish criteria and procedures related to requests for either temporary or permanent road closures. CONSIDERATIONS: In support of the March 7, 2000 Workshop on Transportation, staff is seeking Board direction to provide criteria and procedures associated with requests from the public for closure of local roadways. Several recent events have focused attention on the issue of temporary and permanent closures of local streets. The issue arises in conjunction with neighborhood traffic calming initiatives, neighborhood safety concerns and neighborhood quality of life desires. Collier County has a relatively constrained major roadway network and staff is concerned that closing local roadways will negatively affecl; both the arterial network and adjacent neighborhood local roadways. Staff is requesting that the Board consider and provide direction on the following items: · Criteria to be considered by staff in developing recommendations to the Board · Procedures to be followed by staff in preparing recommendations to the Board · Determination of whether Board confirmation of staff approval for temporary (less than 48 hours) street closures is necessary or required Staff will provide additional information related to criteria and procedures at the Workshop. FISCAL IMPACT: None. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: That the Board of County Commissioners consider this request and provide direction to staff to return to the Board in regular session with policy and procedure recommendations.~ ,,,~ /~ ~~ / SUBMITTED BY: c//.~///~./'~;Z"~ DATE: ~--Z" ~ ~rtation Services Director; APPROWD / Ed~6fd N~, Interim Public Works DATE: ' , Administrator No.