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BCC Minutes 03/26/1993 B (Budget Workshops) Naples, Florida, March 26, 1993 LET IT BE REMEMBERED, that the Board of County Commissioners tn and for the County of Collier, and a/so acting as the Board of Zoning Appeals and as the governing board(s) of such special districts as have been created according to /aw and having conducted business herein, met on this date at 8:30 A.M. in WORKSHOP SESSION in Building "F" of the Government Complex, East Nap/es, Florida, with the following members present: CHAIRMAN: Burr L. Saunders VICE-CHAIRMAN: Timothy J. Constantine John C. Norris Michael J. Volpe Bettye J. Matthews ALSO PRESENT: Dwight Brock, Clerk of Courts; Annette Guevin and Sandy Hurley, Recording Secretaries; Nell Dorrill, County Manager: Jennifer Edwards, Assistant to the County Manager; George Archibald, Transportation Services Administrator; Leo Ochs, Administrative Services Administrator; Norris IJams, Emergency Services Administrator; Fred Bloetscher, Assistant Utilities Administrator; Tim Clemons, Wastewater Director; Mike Newman, Water Director; Ken Ptneau, Emergency Management D~rector; Mike McNees, Budget D~rector: Jeff Walker, Risk Management Director; Ron Cook, Utilities Finance Director; Bill Griffin, Emergency Services Administrative Manager; Diane Flagg, Emergency Services Quality Control Manager; Tom Kuck, Transportation Capital Projects Manager; 3ack Wampler, Emergency Services Billing Supervisor; Ed Kant, Transportation Senior Engineer: Bob Byrne and Mike Smykowski, Budget Analysts; and Lynn Evans, Risk Management Analyst. Page March 26, 1993 ss, Coamiesionere Constantine and Matthews arrived late. ess Legal notice having been published tn the Naples Daily News on March 22, 1993, as evidenced by Affidavit of Publication filed with the Clerk, a workshop was held to review Program Budgets for 1993-94. Fred Bloetscher, Assistant Utilities Administrator, presented Staff's recommendations for the base level of service within Utilities Administration. (Comments inaudible to the Recording Secretary and the recording equipment.) Mr. Bloetscher continued, explaining the Staff ranked categories of Management, Receptionist, Administrative Support and Central Filing. He concluded with Staff's recommendation that the Base Level be ranked Mandatory; Management, Receptionist and Administrative Support be ranked Essential; and Central Filing be designated as Essential/Discretionary. It was the consensus of the Board that the categories be ranked as recommended by Staff. ss, Co=-tsstoaer Constantine arrived at 8:45 A.N. sss Ut'il/ties Engtneertna Mr. Bloetscher, referring to page 7, stated this area is respon- sible for coordination of upgrades and improvements on system main- tenance, Including rehabilitating, relocating or reconstructing stations. He noted the Utilities Division does not have a comprehen- sive system map, and this area In Utilities Is embarked on a program to build half section maps that show all the streets, water and sewer lines, etc. He Indicated approximately one-half of the 400 necessary maps have been generated thus far. He mentioned if this process is accelerated, Staff ts recommending a temporary full-time person be retained to help with that effort. He continued with Staff Ranked Item #4, explaining Utilities has no centralized way of gathering data and most records are kept manually. He indicated the possibility of adding personnel to Improve that function has been discussed with the ~00~ [JO0?~,[ 03 Page 2 March 26, 1993 County Manager, however, he has given this item a Not Recommended rank. He concluded with Staff's recommendation that the Base Level is Mandatory, Graphics/Mapping, Enhanced System Mapping and Enhanced Administrative Support are Essential. It was the consensus that Item #1 be ranked Mandatory, #2 is Essential, #3 is Discretionary and #4 is Not Recommended. Ron Cook, Utilities Finance Director, prioritized the Finance sec- tion of the Uti//ties Division as described on page 13, concluding with a recommendation of Mandatory for Staff Ranked Item #1, Essential for $2 and Discretionary for #3 and #4. It was the consensus of the Board to agree with Staff's recommen- dations. Referring to page 22, Wastewater Director Tim Clemons noted his department is responsible for 390 lift stations at the present time with additional stations coming on line in the coming year, and current staff is pushed to the limit. He added with regard to the viewer/vactor operation program, there is a safety problem in traffic areas when one man is assigned to the trucks. He said there is also loss of productivity, because that person must wait for an additional crew to assist him in certain functions. He concluded with Staff's .recommended ranking of Mandatory for #1; Essential for #2 and #3; Mandatory for #4; Essential for #5, #6 and #7; and Discretionary for #8. The following people spoke at this time: Fred Tarrant Doug McGilvra It was the consensus that Item #1 be ranked Mandatory and #8 is Discretionary. Commiesloner Constantine proposed the following: #2, Discretionary; #3 and #4, Not Recommended; #5, Discretionary; and #6 and #7, Not Recommended. Commissioner Norris suggested the items be ranked as fo/lows: #2 Page 3 March 26, ]993 through #5, Discretionary; and #6 and #7 Not Recommended. Commissioners Volpe and Saunders agreed on the fo]lowing: #2 and #3, Essential; #4, Mandatory/Essential; #5, Essential; and #6 and #7, Discretionary. sea Co~taaioner Matthews arrived at 9:22 A.M. ese Water Water Director Mike Me--an referred to page 33 and detailed his proposed budget for FY 94. He concluded with his recommendation to rank #l, Mandatory; #2, Essential; #3, Mandatory/Essential; #4, Mandatory; #5, Essential; #6, Essential/Discretionary; and #?, Discretionary. In response to Commissioner Constantine, Mr. Bloetscher stated the Utilities Division currently has 185 employees and is requesting an additional 37 people. Commissioner Saunders asked if there is any relationship between the expansion of the County utilities systems and the requested increase by 20 percent in the number of employees? Mr. Bloetscher advised the water plant capacity has doubled over the past three years and the number of customers has increased by more than 50 percent. Commissioner Volpe inquired if the additional positions can be funded within the current rate structure, to which Mr. Bloetscher responded in the affirmative. It was agreed by each member of the Board that Item #! is Mandatory and #6 and #? are Not Recommended. Commissioner Volpe proposed the following: #2, Essential; #3, Mandatory/Essential; #4, Mandatory; and #5, Essential. Commissioner Matthews proposed the following: #2, Discretionary; #3, Essential; #4, Mandatory; and #5, Discretionary. Commissioner Norris recommended the following: #2 and #3, Discretionary; #4, Mandatory; and #5 Discretionary. Commissioner Constantine proposed the following: #2, Not Recommended; #3, Discretionary; #4, Essential/Discretionary; and #5, Page 4 March 26, 1993 Not Recommended. Commissioner Saunders recommended the following: #2 and #3, Essential; #4, Mandatory; and #5, Discretionary. (S~O) Narco ImlandALrport Commissioner Saunders noted a Bill is before the Legislature to allow Collier County to gain title over the Marco Island Airport. County Manager Dorrill expounded before the County accepts the deed, a complete assessment package including a boundary survey must be in hand. He noted the Bill worked out between Collier County and State Representative Mary Ellen Hawkins, gives the County until December 31, 1993, in order to effectuate the change. Transportation Services Administrator Archibald communicated his recommendation that #1 be ranked Mandatory and #2 is Essential, with which the Board agreed. Tape ~ Road ~Gd BrLd~e Transportation Services Administrator Archibald, referring to page 46, detailed the proposed budget for the Road and Bridge Department, concluding with the following recommendations: #1, Mandatory; #2 through #7, Essential; #8, Discretionary; #9, Essential; #10 and #11, Discretionary; #12, Not Recommended; and #13, Discretionary. The Board concurred with the above recommendations with the excep- tion of the following: Commissioner Constantine suggested #6 be ranked Discretionary and Commissioner Volpe proposed a ranking of Essential for #8. Tr~tmtion Cmpitml Projects Upon presentation by Transportation Services Administrator Archibald of the proposed budget for this department, as detailed on page 62, the Board concurred that the Base Level, #1-A through -E will be ranked Mandatory, w~th #2 and #3 ranked as Discretionary. Tr~portm~ton Services Administration The Board concurred with Transportation Services Administrator Page 5 March 26, 1993 Archibald's recommendations for this area, detailed on page 66, as follows: #1, Mandatory; #2 and #3, Essential and #4, Discretionary. Traffic Operations Referring to page 73, Transportation Services Administrator Archibald detailed the proposed budget for Traffic Operations, concluding with the fo]lowing recommendations: #1-A through -E, #2 and #3, Mandatory; and #4 and #5, Essential. The Board concurred with the above recommendations with the excep- tion of #5, which they deemed Not Recommended. $$e Recess 11:25 A.M. Reconvened 11:40 A.M. at which tile Recording Secretary Hurley replaced Recording Secretary ~uevln w~th~n the D~v~s~on of Administration many of the operating depar~- men~e have many Federal, State, and Local laws and guidelines that have to be comp/ted with and therefore, the base level service reco~endatton is mandatory. Mr. Griffin reviewed the procedures of the department and stated that i~ takes 1.5 full time employees to accomplished the program. He said he reco~ends th~s as a mandatory program. ~~ A~n~tratlon Emergency Services Quality Control Manager Diane Flagg stated the Administration of this program includes 150 Fire Fighters/EMT's and ~he certification and the process of maintaining the equipment. She said assocla~ed with the program is the Emergency Medical Dispatch program, ambulance robot, ~he EMS responsibilities and local board technical advisory responsibilities. She noted that this ranking Essential. The consensus of the Board wa~ as follows: Base Level - Mandatory; Management ~ Administration - Essential; and Program A~n~etration - Discretionary. O? Page 6 March 26, 1993 Mr. Griffin stated this program provides funding for the interim Immokalee Urgent Care Clinic which provides a much needed level of health care to the citizens in the Immokalee area. He noted that this ranking is - Discretionary. I~okalee Shuttle Transportation Pro,ram Mr. Griffin said this program ts to provide shuttle service transportation between Immokalee and Naples Community Hospital. The consensus of the Board was - Discretionary for both programs. F..ire Control/Forestry Mr. Griffin said this program provides funding for the State of Florida Department of Forestry on a per acre assessment of rural land areas that require specialized equipment and personnel to contain brush fires. He said he recommends that this program be Mandatory. ~er~encv M~na~ent Mr. Ken Pineau, Director of Emergency Services, stated the Base level has a three man staff and by excepting the Emergency Managements Assistance grants, there is a need to maintain the Comprehensive Emergency Management plan. He said this package includes the peace- time emergency plan, hazardous material response plan, and the nuclear civil protection plan. He said Emergency Management maintains a spe- cial needs and nursing home shelterln~ program and exercise develop- ment~. He said the base level package also provides coordination and m~a~ement of the 800 MHZ radio system. He stated the base level Is mandatory. ~ ~1 S%%ffln~ ~ce~nt Mr. Pineau stated that existing staff maintains compliance with the HazMat Plan updates. He said that 130 facilities tn Collier County must be visited, noting that last year two volunteers were involved and overtime was paid. He said he recommends this item as mandatory. Co~tsstoner Matthews questioned if the Florida Hazard Materials Program requires the Fire department to respond. Mr. Pineau replied that there are 355 chemicals that are exter- 08 Page 7 March 26, 1993 nally hazardous substances and Emergency Management handles that program. He said the Fire Department respond to gasoline and propane incidents. The consensus of the Board was Discretionary. · mer~ncy P~og~mm Pm/~ance~ent Recovery Pro~r~ Mr. Ptneau stated that Collier County does not have a comprehen- sive Emergency Response Plan, noting there are other items as well as the Response Plan such as the Flood Management Plan that was submitted for national flood ~nsurance discounts. He said th~s also provides support for the National Flood Insurance Community Rating System for the reduction of flood insurance premiums. He said Emergency M~agement works with DRI, and Development Services. Mr. Pineau said he recommends that this program be rated essential. The Consensus of the Board was as follows: Base Level - Mandatory; Base Level Staffing Enhancement - Discre~ionary; Emergency Program Enh~cement Recovery Program - Discretionary. Th~ consensus of the Board ~as: ~andatory Peter Belden, Chief Helicopter P~lot, stated the Base Leve~ of Service ~s the same as ~ast year. He sa~d they respond to any emergency nature, anthers ~n Collier County, Monroe County and Hendry County, ~f required. In add~tton, he said he needs to supply F.A.A. mandated flight hours and F.A.A. mandated maintenance and race,ends this be consider mandatory service. R~t~ Inter-f~c~l~ty Patient Tr~sfers Mr. Bolton stated that ~h~s program provides transfers of patients from Naples Co,unity Hospital and North Collier Hospital to more advanced hospitals or treatment centers throughout Central and South Florida. He said he recommends this program be Essential. ~inletratt~ Flights for cowry Agencies ~r. Bolton said this program provides helicopter service ~o county agencies to gain access to areas of the County which are either very di~ftcult or time consuming if accessed by ground. He said he Page 8 March 26, 1993 considers this Discretionary. ~l~licopter R~eervs for ~n=tne Overhaul Mr. Bolton said in five years the County will need to overhaul the engine on the helicopter. He said the County needs to place $35,000.00 per year in a fund and in five years the fund will total $175,000.00. He said he recommends this as essential. The consensus of the Board was as follows: Base Level - Mandatory; Routine Inter-facility Patient Transfers - Essential; Administrative Flights for County Agencies - Discretionary; Helicopter Reserve for Engine Overhaul - Discretionary. Isle of C~pri Municipal Rescue and Fire Services T~xino District Mr. Griffin stated that this program provides funding for the operating expenses for a dependent volunteer Fire District of Collier County Government. Be said he considers this program to be mandatory. St&tion l~bt ~rvice Mr. Griffin described that this is a funding program to Improve and pay for the existing fire station facility expansion and renova- tion efforts. He said he considers this program essential. The consensus of the Board was Mandatory for both programs. Collier County Fire Control District Mr. Griffin said that this program is provided through contrac- tual service agreements with five area Fire Districts to provide fire protection service within the rural area. He said everything that is currently within an Independent Fire District is excluded. He noted that he considers this program as mandatory. Ochope~ ~lre Control District Mr. Griffin said that this funding is for the amount of personnel that would be required for Ochopee to provide fire protection service in the Ochopee District. He said he considers this mandatory. Cit~ of ~verglades Fire Service Mr. Griffin said that the Ochopee Fire district has been providing FAre and Rescue services to the City of Everglades for 10 years, noting that it takes 3 personnel to provide the service. He indicated Page 9 March 26, 1993 he recommends this to be essential. County Manager Dorrtll commented that this Is a separate program and is not obligated tn a mandatory or an essential sense. He said he recommends that this program be essential. ~ncy¥1~dAc&! 8ervtcm Diane Flagg advised the Board that Western Gateway is a basic life support ambulance service and provides treatment and/or transpor- tation of basic life support patients to Naples or Marco Island for the Everglades area. She said she recommends that this be essential. Fire Prevention Public Education County Manager Dorrill stated that due to the amount of money requested he recommends this program be discretionary, FAre ~pre~Aon Mr. Griffin explained that this is a new request. He said two additional Fire Fighters are needed to try to establish some minimum level of manning on fire apparatus. He indicated that there is only one Fire Fighter assigned per unit and feels that this is not safe for the Fire Fighters. The consensus was as follows: Base Level - Mandatory; City of Everglades Fire Station - Essential; Emergency Medical Service - Essential; Fire Prevention Public Education - Discretionary; Fire Suppression - Discretionary. E~erg~ncv Medical Services Mr. Griffin stated that Base level takes a staff of 68 FTE's. He said that the Board elected to provide this essential public safety service and has provided direction for an advanced life support level, noting that there are certain mandates the department needs to accomplish. He said he considers this a mandatory program. Du~I P~x'a~dic Stafflna Mr. Griffin said that Dual Paramedic Staffing currently exist in the EMS department. He said by providing two Paramedics and two EMT's it will give the patient an increased level of care. He said when a vacancy occurs or sickness in the dual paramedic team, a part time Page 10 March ~6, 1993 EMT is called in and the regular staffing requirements can still be met. He said he considers this program Essential. SenLor Pmz'imed~c Program Mr. Griffin stated that this item provides a five percent pay increase for six of the existing Paramedics in the department to func- tion as training officers. He said In 1992 ten trainers were approved and this year only six are required. He said he recommends this program Essential. Mr. Griffin said the billing and collection of revenues for users of Emergency Medical Services are processed in the EMS Department. He indicated it is estimated that salaries, benefits and direct operating costs associated with the EMS operation ts $250,000.00 on an annual basis. Commissioner Matthews questioned if payments are received by four clerks, has it been considered to obtain a lock box at a local bank? In response, Mr. Griffin said that procedure has not been con- sidered. County Manager Dorrill indicated he will follow up on this proce- dure. No recommendation was made for this item. Mr. Griffin stated that this program is designed for the Flight Medic Paramedics who are assigned on a permitted duty and responsible for medevac missions. He said he considers this Essential. Mr. arlfftn stated that this program ts to provide a partial funding mechanism to have funds available to the department. He said at the time EMS requires refurbishment or replacement of EMS Ambulances. Commissioner Saunders suggested that this program be combined with the EMS Fleet Management. E llat M~na~em~nt Page 11 March 26, 1993 Mr. Griffin stated that he is proposing that the EMS Fleet should go under the Fleet Management Department as it is a comprehensive replacement program as well as an aggressive maintenance program. He said this program will increase the capita] recovery funds by approxi- mately $157,000.00. He noted this will allow and guarantee the repla- cement of 3.5 ambulance units per year and will insure that operation and maintenance costs be kept at a minimum and the fleet maintained at the highest levels. County Manager Dorrtll said the EMS department will turn over their vehicles to the motor pool which will operate the ambulances the same as the other vehicles in the motor pool, adding that EMS will be billed a certain cost per mile and a portion of that cost will include an automatic replacement and recovery for the vehicles or refurbishing due to the type of vehicles. He said the recommendation is Discretionary. County Manager Dorrtll replied that this program is for replace- ment of on-board medical equipment for the ambulances, such as heart monitors/defibrillators, heart/lung resuscitators and patient stretchers. He said he recommends this as Discretionary. Mr. Griffin said this program is to give direction to EMS to hire three additional paramedics to replace three existing shift super- visors from permanent assignment on an ALS unit. He said the esti- mated program cost is sa]ar/es and benefits for three entry level paramedic positions and the recommendation is Discretionary. Incorporate ~tern Gateway Volunteer A~bulance Service Into EMS Dept. Diane Fla~ stated that Instead of providing basic life support c~re ~ ~n independent contractor, which is presently the ~range- ~ent for ~vwrglade City and the Ochopee area, Collier County should incorpo~ta the ~y~tem. She said this is to identify p~rt of the EMS ~tm ~nd provide the citizens advance life support care. She said the ~ that tm presently Identified in the independent contract Pa~e 12 Narch 26, 1993 could be rmflected An the El~ budget and the net cost would be $63,100.00. She esid she recommends that this progra~ be Mr. Griffin stated that this program is to provide overtime funding for mandatory in service education for the paramedics. He said this will provide approximately 1R hours of education for each paramedic in the EMS Department and the recommendation ts Discretionary. Mr. Griffin stated that this program is to provide staffing for an EMS Ambulance to meet Growth Management requirements. Me. Flagg stated that during the first three mon£hs of 1993 the Collier County response time was 14 minutes for a paramedic unit. She said in the urban areas it was 9 minutes and In the rural areas it was 3 minutes. She said the recommendation ts Discretionary. Commissioner Matthews questioned how many response calls an ALS unit is taking that are considered BLS? Ms. Flagg stated that last year there were in excess of 16,000 calls. She noted that she does not have the breakdown of the ALS vs. BLS. She said the recommendation is Discretionary. · N~ City of Naples Substation Replacement Mr. Griffin stated that this program is not recommended, noting that it is simply to make the Board aware that the substation in the City of Naples ts currently utilizing the facility through a rental agreement, through the Naples Community Hospital. He said Collier County was notified that the building will be destroyed tn the near future and hopefully EMS will be provided with another facility, but If not they will have to come back to the Board to either lease or build a facility. The consensus of the Board Is as follows: Base Level - Mandatory; Dual Paramedic Staffing - Essential; Senior Paramedic Program - Essential; EMS Billing Program - Essential; Flight Medic Program - Essential; Capital Outlay Reserve - Discretionary; Capital Page 13 March ~6, 1993 Medical Equipment Reserve - Discretionary; Additional Supervisors - Discretionary; Upgrade Western Gateway to ALS & Incorporate into EMS Fund (490) - Discretionary; EMS Training Section - Discretionary; Growth Management ALS Unit Staff - Discretionary; EMS Fleet Replacement Plan - Discretionary; EMS City of Naples Substation Replacement - Not Recommended. Ms. Flagg Indicated that this program ts mandatory for Paramedic Units that need equipment and EMS would like to purchase fifteen Pacemaker/Monitor/Defibrillators through a matching grant. She stated the present equipment that Is being used ts dated in the early 80's and does not have pacemaker capability. She stated that an EMS matching grant was awarded to the Emergency Servlces Division by the State EMS and the grant funds have been received by Collier County. She said the County's match of $40,650.00 will require a source of funds. The consensus of the Board regarding this program was - Mandatory. There being no further business for the Good of the County, the meeting was adjourned by Order of the Chair - Time: 1:00 P.M. Page 14