BCC Minutes 08/17/1993 B (Budget Workshop) Naples, Florida, August 17, 1993
LET IT BE REMEMBERED, that the Board of County Commissioners in
and for the County of Collier, and also acting as the Board of Zoning
Appeals and as the governing board(s) of such special districts as
have been created according to law and having conducted business
herein, met on this date at 6:05 P.M. in BUDGET WORKSHOP SESSION in
B~tld~ng "F" of the Government Complex, East Naples, Florida, with the
following members present:
C~AIRMAN: Burr L. Saunders
VICE-CHAIRMAN: Timothy J. Constantine
John C. Norris
Michael J. Volpe
Bettye J. Matthews
ALSO PRESENT: John Yonkosky, Finance Director; Sue Carney,
Recording Secretary; Nell Dorrill, County Manager; Dave Weigel,
AmsAstant County Attorney; Bill Lorenz, Environmental Services
Administrator; Leo Ochs, Administrative Services Administrator; Frank
Bru~t, Community Development Administrator; John Boldt, Water
Management Director; Mike McNees, Budget Director; Michael Smykowks~,
Sr. Budget Analyst; Ed Finn, Budget Analyst; Mike Arnold, Utilities
Administrator; John MadaJewski, Project Plan Review; Paul Brigham,
Court Administrator; Diane Flagg, Educational Quality Control Manager;
·nd Sue Filson, Administrative Assistant to the Board.
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AUGUST 17, 1993
~'~/.'" MAke McNeee, Budget Director, presented an itemized list of the
· ltemm Identified at earlier workshops as discretionary. He recalled
that items were ranked mandatory, essential and discretionary.
Mr. McNees stated that the dollar amounts are not calculated as an
exact cost, advising that if a particular program is eliminated he
wall not certify that these figures will represent that exact change
An the budget.
Commissioner Constantine suggested reviewing the list item by item
asking for comments from the Board as necessary.
Commissioner Volpe requested clarification on these discretionary
items, aa to whether they are to be deleted or added to the budget?
Mr. McNeem replied that these items are funded in the tentative
budget.
~dminietrative Services
Commissioner Constantine asked what is the new product and in-
house consultation?
Administrative Services Administrator Ochs replied that a number
of products are being purchased in conjunction with the recent com-
puter upgrade which has been approved by the Board.
~man
Commissioner Volpe inquired whether the Performance Appraisal
Program is tied to the Pay-for-Performance Program?
Administrative Services Administrator Oche replied that they are
linked and in the past, the Performance Appraisal process was used as
a basis for the merit payment when merit payment funds were una-
vailable, but the annual and semi-annual performance review program
is stall continued because it is a good management tool.
In response to Commissioner Constantine, Mr. Ochs that the program
is a combination of a portion of three members of staff of Human
Resources who are involved in development of the performance objec-
tives, including the disbursement of review forms and the completion
~00~
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AUGUST 17, 1993
~nd return of those forms.
Co~missioner Volpe inquired if the objectives would still be met
without the funding that has been proposed.
Mr. Ochs replied that the work would still be accomplished.
Commissioner Matthews suggested having the department heads follow
through on their own.
Commissioner Constantine asked how effective this program is?
Commissioner Norris agreed with Commissioner Matthews, stating
that the department heads should handle the reviews of their
employees.
The consensus of the Board was that the Performance Appraisal
Program should be deleted from the proposed budget.
~t~ODOl~t~ Planning Organization
Co~sstoner Constantine requested clarification of miscellaneous
projects.
Ed F~, Budget Analyst, explained that the MPO does many things
that are not associated with the state or federal requirements.
~1~ Pi~ ~ ~d Pe~tt~ng
Frank Brutt, Co.unity Development Administrator, pointed out that
fees are not charged for some services provided and a fee Ord~n~ce ~s
go~ng to be presented ~o the Board for adoption on August 24, 1993
which ~pports this f~re.
Co~iss~oner Constantine asked for c~ar~f~cat~on on Special
Ass~ents.
F~ank Brutt, Co.unity Developmen~ Administrator, explained that
Special Ass~ments are when Staff is d~rected to prepare a report
~ch as comparing what other counties are doing on certain ~ssuee.
Co~es~oner Matthews co--ended that she perceived tha~ as par~ of
~velopment Services.
In ~ee~nee to Couts8toner Constantine, ~. ~oNee8, B~get
D~ecto~, ~e~ited that $~2,BO0.O0 ts t~e cost fo~ a ~ii-tt~e O~alttV
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AUGUST 17, 1993
~-.~ - Improvement Coordinator position.
Administrative Assistant to the Board Fi/son explained to
i~:i,:.!. Comiastoner Norris that Professional Development is membership fees
to the National Association of Counties and Florida State Association
Meetings.
Coutssioner Matthews ~estloned the cost of Advisory Board
Assistant County Attorney Weigel replied that 10% of the
Attorney's time ts spent on these requirements.
U~lll~ Division - ~inance
In response to Commissioner Constantine, Mike Arnold, Utilities
Administrator, replied that another customer service representative Is
needed to alleviate the back-up of telephone calls and the reimbur-
sement of deposits.
Mr. Arnold recommended that the Board postpone any budget decl-
slons until the report being prepared by Coopers & Lybrand is pre-
sented, which is expected before the final budget hearings.
Conumtssloner Constantine commented that he would like to see the
~l~ourit of $192,700.00 under Collections, the O&M Program cut dowel.
Mr. McNees was directed to flag this item.
In response to Commissioner Constantine, Bill Lorenz,
Environmental Services Administrator, replied that 17,000 trips to the
Transfer Station would have to be handled at the landfill.
Commissioner Matthews questioned whether the $283,200.00 Included
salaries at the transfer stations?
Mr. Lorenz replied that the figure does include salaries and
remarked that the facilities must be manned.
A discussion ensued on the importance of the transfer stations.
Commissioner Volpe suggested working toward a plan at the Solid
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AUGUST l?, 1993
Commissioner Constantine inquired Into the importance of
Artificial Reefs.
John MadaJewski, Project Plan Review Manager, replied that the
' reefa are popular with the fishermen.
County Manager Dorrtll commented that the reefs divert materials
that would otherwise end up at the landfill, such as large steel
ttem~.
In answer to Commissioner Constantine, Water Management Director
Boldt explained that the Basin Reports are an attempt to get ahead in
the planning work for the stormwater management systems in the county.
Commissioner Matthews asked whether this information already
exists?
Mr. Boldt replied that surveys are not available.
Commiaaloner Constantine and Commissioner Matthews indicated that
they would like to see this item deleted.
Commissioner Volpe stated that he would not like to see this item
deleted because the Stormwater Management Plan is part of the Growth
Management Plan at the preliminary stage.
Commissioner Saunders announced that the consensus of the Board
ia to leave it ln.
OommtssAoner Constantine questioned the Median O&~.
Michael Smykowskl, Sr. Budget Analyst, explained this is an
expanded service.
Comm~aeioner Constantine commented that he thought the expanded
services were previously deleted.
Commissioner Saunders reported that the expanded services for
,: .. Median OaM should be deleted.
In response to Commissioner Constantine, Paul Brigham, Court
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AUGUST 17, 1993
Administrator, explained that the enhanced security covers the
expallded hours of the Collier County Government Center campus.
Commissioners' Volpe and Constantine expressed a desire to delete
this item, however the consensus of the Board is to leave the item in.
Commissioner Matthews mentioned that the O+ program ia Indicated
~lnder the Budget Office and questioned why it is specified under
E~ergency Services?
MAke McNees, replied that it would account for the times their
staff were in team meetings.
~~ea Cm~itl! Projects
Cos-missioner Constantine asked if the Increase In-House Design
would eliminate the need for consultants?
County Manager Dorrtll stated that the final report which will
consolidate all the Capital Projects will be presented to the Board of
County Commissioners by the middle of September, with implementation
by October 1, [993.
Coauaissioner Matthews requested a procedure for tracking costs in
the program for the Engineering Department.
Mr. Dorrill agreed to do so.
Hr. McNees confirmed that if the program is approved, budget
amendments will be presented at the first of the fiscal year.
Az~I/T'I~I Of ~ l~cmtion of County Helicopter
Commissioner Constantine recalled that the figure determined to
build our own Helicopter Base is $690,000.00, and it was suggested
that altarnattves be found.
Diane Flagg, Education Quality Control Manager, provided the Board
with a list of alternatives (copy not provided to Clerk); the first,
to build a hanger facility at Naples Airport property with the lease
term and the land rental cost for a 40 year period, and the other
alternative is to construct a facility on Marco Island.
In response to Commissioner Volpe, Ms. Flagg reported that the
cost of 2 aircraft hangers is $452,000.00, but an EMS station would be
included in the hanger.
AUGUST 17, 1993
Conueissioner Volpe mentioned that one of the alternattveA is doing
alterations to the existing facility.
Me. Flagg advised that the Airport Authority Leasing Coemlttee
chose not to approve that request because they have other plans for
the east quadrant of the airport.
Co'missioner 8sunders disclosed that no action could be taken on
this item at this time.
Conisaloner Volpe stated that he is not sure that all alter-
natives have been explored.
The following people spoke on the subject:
Ohrl~ ~deraon ~k Graham
~arold ~al 1
Co~tsstoner Saundere atated that the consensus of the Board ia
that the 83,000.00 item would remain.
There being no further business for the Good of the County, the
meeting .as adjourned by Order of the Chair - Time: 7:30 P.M.
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