Resolution 2009-237
RESOLUTION NO. 2009-.2.ll...
A RESOLUTION ADOPTING A POLICY FOR THE
EXPENDITURE OF FUNDS NOT TO EXCEED $4,150 FOR THE
PARKS AND RECREATION DEPARTMENT TO HOST THE
COMMISSION FOR ACCREDIT A TION FOR PARK AND
RECREATION AGENCIES.
WHEREAS, the Collier County Parks and Recreation Department will host the Accreditation
Commission in November 2009 and in subsequent years (every 5 years) for national accreditation; and
WHEREAS, the Accreditation Commission has provided the Parks and Recreation Department
with its Agency Accreditation Visitation Procedures (Fifth Edition 2006) which provides guidelines for
hosting the Accreditation Commission; and
WHEREAS, the Parks and Recreation Department has budgeted funds not to exceed $4,150 to
host the Accreditation Commission; and
WHEREAS, the Board of County Commissioners supports the Parks and Recreation
Department in seeking national accreditation as a valid and proper public purpose and authorizes the
expenditure of funds to host the Accreditation Commission; and
WHEREAS, the Board of County Commissioners has the legal authority to adopt a resolution
authorizing the expenditure of County funds for valid and proper public purposes; and
WHEREAS, the Board of County Commissioners finds that the Parks and Recreation
Department may also solicit, receive and expend donations from local business including hoteliers and
restaurants for the purpose of hosting the Accreditation Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the expenditure of funds for any and all
expenses incurred by the Collier County Parks and Recreation Department to host the Commission for
Accreditation of Park and Recreation Agencies is approved as follows:
1. APPROVAL REQUIRED. All expenses incurred to host the Commission for Accreditation of
Park and Recreation Agencies ("Accreditation Commission") must be authorized and approved
by the Parks and Recreation Department Director, and by the Public Services Division
Administrator, and funds must be available in the approved Parks and Recreation Department
Budget. Those expenses directly related to accreditation that are not covered in the budget must
be presented to the Board of County Commissioners for approval. Budgeted funds are not to
exceed $4,150 without prior Board approval.
2. EXPENSES RELATED TO HOST ACCREDITATION COMMISSION. Payment or
reimbursement is authorized for any Parks and Recreation Department event, meal, or occasion,
organized by the Parks and Recreation Department for the purpose of hosting the Accreditation
Commission as requested and defined by the Agency Accreditation Visitation Procedures (Fifth
Edition 2006).
Expenses including meals and transportation, for County employees who attend a function with
the Accreditation Commission in an official capacity are authorized to be included in the total
cost of the function for payment or reimbursement.
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A. Meals. Meals include food and beverages associated with meetings, dinners, promotions,
parties and similar events, whether catered or provided by Collier County, at a facility or private
location. Gratuities up to 20%, whether or not included in the bill, for groups or special menus or
events are authorized for payment or reimbursement. Gratuities on discounted or complimentary
meals are authorized as calculated on the full fair market price of the meals up to 20%. County
employees must follow the County Ethics Policy covering acceptance of discounted or
complimentary meals.
B. Transportation. Expenses for airlines, vans, limousines, buses or automobiles to transport
Accreditation Commission are authorized for payment or reimbursement. This includes
transportation to and from the airport. Airline tickets will be reimbursed at actual cost.
C. Accommodations. Expenses to house Accreditation Commission are authorized for
payment or reimbursement at actual cost.
3. COUNTY PURCHASING CARD USE. The Collier County Purchasing Card may be used by
the Parks and Recreation Department staff for all travel and incidental expenses including the cost
of restaurant meals. Staff is required to follow the Collier County Purchasing Policy regarding
use of the card.
4. COLLIER COUNTY PURCHASING POLICY. The Parks and Recreation Department must
follow the Collier County Purchasing Policy for all eligible expenditures.
5. PAYMENT BY ADVANCEMENT OR REIMBURSEMENT. The County may pay by
advancement or reimbursement, or by a combination thereof, the actual reasonable and necessary
costs of travel, meals, lodging, and incidental expenses of the Accreditation Commission and
while in Collier County for the purpose of national accreditation.
6. DONATIONS AUTHORIZED. The Parks and Recreation Department is authorized to solicit,
receive and expend donations for the purpose of hosting the Accreditation Commission. Collier
County employees must comply with the Collier County Ethics CMA #5311, the Ethics
Ordinance and Ch. 112, Florida Statutes, regarding the acceptance of gifts.
. '. Tl!JS d~ESOLUTION ADOPTED this .L1!'-day of et-fnW after a motion, second and
rnajorityyote favoring same.
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DA T~f1: ~ B'J 4'<lO < ;', · BOARD OF COUNTY COMMISSIONERS
t "',. _'~"'."" ~(\, 1.-:_,7;
A1'1"'E&i> ,~."..' C'! \.l OF COLLIER OUNTY, FLORIDA
]jWI<1JII"~t;;~6~k; Clerk ~~~
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By:
DONNA FIALA, Chairman
Colleen M. Greene
Assistant County Attorney
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