Resolution 1995-483SEP -5 =
RESOLUTION tTO. 95- 48_3
RESOLUTION TO APPROVE A MANAGEMENT
AGREEMENT BETWEEN COLLIER COUNTY
AND THE OF THE COURT
ADMINISTRATOR OFFICE
THE 20TH JUDICIAL
CIRCUIT.
WHEREAs, the Board of County Commissioners of Collier
A:
County, a political subdivision of the State of Florida,
s herein referre-t to as the "County ", and the Court
tv Administrator for the 20th Judicial Circuit herein referred
fto as the " Administrator", muturlly desire to transfer the
functions of Court Services from the Count► to the
,• Administrator; .snd
WHEREAS, Collier Court y Board of Coin iissioners,
;4` through the attached-agreement, will provide budgetary review
and financial appropriation o Court Services; and
WHEREAS, effective October 1, 1998, the Court
f' Administrator shall be s.lely responsible for the
management of Court Services.
NOW, THEREFORE BE IT R SOLVED BY THE BOARD OF COUNTY
COMMISSIONEI:S OF COLLIER COUNTY, FLORIDA, that Court Services
'T manage its operational and fiscal responsibilities in
accordance with the guidelines set forth in he attached
"., agreement.
This Rer:olution adopts this day of
19'95, aft e ;,,motion, second an majority vote favi. ring same.
;. BOARD OF COUNTY COMMISSIONERS
ATTEST COLLIER CO 0, FT D
(4 7
. DWIGHT E. BROCt, CLERK
BETTY J MATTHEW$,
�,.. •. - Chairman
Approved as to form and
legal suffic!p1cy
d H'. BWa nt
Ass istzMt' - Bounty Attorney
V I0,
AGREEMENT
I. EMPLOYEES
Those employees previously employed by Collier County
Board of Commissioners under Court Services, shall
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henceforth be employees of the 20th Judicial Circuit
administered by the Chief Judge of the Twentieth Judicial
W
Circuit through the Court Administrator of the 20th
Judicial Circuit. Those employees shall no longer be
considered for any purpose employees of Collier County,
Florida, and which employees shall be subject to all
personnel rules and regulations of the Court's
Administrative Management System.
Any employee who may be a part -time employee of Court
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Services, and a part -time employee of an Collier
Y County.
department that is non -Court Services, will remain with
the Collier County department that is non -Court Services.
II. EXPENSES
`
A.
A single line item will be budgeted to expend the monthly
disbursement to Court services.
B.
Disbursements will be made on a monthly basis of
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one- twelfth (1/12) of the total disbursement excluding
funds for capital outlay. The specific date..that monthly,,,
disbursements are to be made will be determined
administratively and may vary from fiscal year to fiscal `
year. Funds allocated for capital outlay will be
disbursed in the first week of November. In the month of
January, a disbursement for January and September will be
made with no disbursement being made in September. These
disbursements apply to General Fund expenditures. Current
General Fund expenditures excluded from this agreement
include
County and Circuit Court Judges operating
expenses, County Security, Public Defender and State
Attorney operating expenses. The courts have a number of
special revenue funds; these will be treated as identified
below.
a
1. Criminal Justice Trust Fund (currently Fund 699) will .:
be transferred to Collier County Clerk. of Circuit''
ti
Court, along with the required reporting to the State -li
of Florida.
The revenues associated with the fund will be used to
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reimburse , the Board of County Commissioners General
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Fund for expenditures as defined in Section : 27.3455
Florida Statutes._¢f'
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2. Guardianship Fund (currently Fund 192) will
„;,be
transferred to Collier County Clerk of Circuit Court'
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3. Responsibility for reporting to the State, the
Statement of Conflict Counsel Expenses and Costs Form
As defined in Section 925.037 (5) (b), Florida
Statutes, will be transferred to the Court
Administrator. The reimbursement from the state,
associated with this form, will be deposited in the
Board of County Commissioners' General Fund.
C. The Court Services costs are to be paid from the Court
Services draw and not to be'considered costs of Collier°
County Clerk of Circuit Court in any manner.
D. All unexpended funds and interest earnings from each
,,. fiscal year will be returned to the County.
III. REVENUES
All revenues will continue to be deposited into the County's
General Fund. In addition, transfers from Section 27.3455
Florida Statutes, Criminal Justice Trust Fund will also be
reflected as a revenue to the County's General Fund.
IV. BUDGET DEVELOPMENT AND MONITORING
As budgets are developed, Court Services will provide to the
Board of County Commissioners for review and revision their
annual budget. The budget will be presented in a program
format with line item expenditures identified with actual
prior year expenditures, current year budget, current year #_
estimated expenditures and proposed budget p g positions, the
number, classification and salaries will also be provided.
Court Services will also upon notification by the County,
;..,, budget for and pay for any and all internal services provided
to them by the County.
4
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Court Services will provide quarterly expenditure reports to
the County by program and line item expenditures.
Amendments which increase or decrease the budget will be=
approved by the Board of County Commissioners. Any budget
action which changes the use of funds between the categories
of, personnel (object code 5xxxx), operating (object code
6xxxx) and capital outlay (object code 7xxxx), but donot
increase or decrease the total budget, will be included in the
quarterly report.
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Court Services will also budget for and provide, all insurance
for employee benefits (health, dental, disability, lifer and
for property, casualty, liability, and workerst-compensation
through the County insurance program subject to the provisions`
thereof, unless otherwise agreed to by the Collier County
.# Board of Commissioners.
_.
'VI O"
Court Services will be exempted from all County purchasing
'policies
,'; and will conduct fiscal activities in accordance with
'applicable Florida Statutes.
VII. HUMAN RESOtn?CEs
: -Court Services will be exempted from all County Personnel
h Policies and Procedures and will conduct personnel actions'
"k in
* accordance with all applicable Florida Statutes, and
Federal
laws
8: Human Resources will no longer provide any services to
Court Services employees.
VIII. FINANCE AND PAYROLL
A A `one- twelfth monthly draw of total line item budget
4
;;. provided for the Court Servicest operations (including 3;'
court- ordered costs will
1 be paid to Collier County Clerk
of Circuit Court, along with the Clark's monthly draw
,via wire transfer to Collier County Clerk "s depository.
B. The Court Services will maintain a separate payroll which
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A.
will be processed in the currentl manner, with the
;. following exceptions:
1. The Court Administrator will provide a policy and
procedure guideline to the Finance Division for
administering employee pay and benefits.
2. The Collier County Clerk of Circuit Court will monitor
and deposit with the respective agencies all the
�4 payroll taxes and employee benefits.
C. . All Court Servicest fixed assets will' be the property of
Collier County.
IX. EXISTING CO ACTS
Court Services. will assume the responsibility to provide z;,n
r payments for court- appointed representation for the" existing
contracts that will expire January 1, 1996.
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SECURITY
All security personnel provided for the Collier County Court
House (County Security) shall remain employees of Collier
County and shall not be transferred to the Court Administrator
g -for the 20th Judicial Circuit.
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XI. AMENDMENTS
This agreement may be amended by an amendment in writing
subject to review and approval by the Collier County Board of
Commissioners and the Court Administrator for the 20th
'r Judicial Circuit.
TERMINATION
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b; This agreement may be. terminated by mutual .a, written agreements " � �+r
of the . parties. This agreement may` also be ;F t!Alatiral�(lY V "0-
" terminated by the County at the Countyfe sole decision:} r� 4l��II+
DATE DATE i�r /.�'
ATTEST' 4A%
• ATTEST: 5,_, ' +x. ` i'•� �.4 .
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WILLIAM D. R. ,•. - .,,,..,. �» i 3 ,c,����•
WILKINSON, / I �HT E. O C
•COURT ADMINISTRATOR
`- . rte,,., ••K.�'� It +..IM'4y�
CHIEF JUDGE OF THE 20TH BO `z'r "•rxtY�!;
BOARD OF COUNTY COMMISSIONERS,'
JUDICIAL CIRCUIT COLLIER CO FLOR < ' ..
BY: / BY:'
HUGH E. STARNES ETTYE J. TTHEWS
CHIEF JUDGE IRMAN
PPved as to form and
egal sufficiency
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my Attorney
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