#23-8136 (A & M Property Maintenance LLC) FIXED TERM SERVICE
MULTI-CONTRACTOR AWARD AGREEMENT
# 23-8136
for
Lely Golf Estates MSTU Grounds Maintenance
THIS AGREEMENT, made and entered into on this 12, day of December 2023 ,
by and between A&M Property Maintenance LLC
authorized to do business in the State of Florida, whose business address is
4396 Owens Way, Ave Maria, FL 34142 , (the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a three ( 3 ) year period,
commencing ['upon the date of Board approval; or ❑■ on January 1, 2024 and
terminating on three ( 3 ) year(s) from that date or until all outstanding Purchase
Order(s) issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the
Contractor written notice of the County's intention to renew the Agreement term prior to
the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a • Purchase Order ❑ Notice to Procccd.
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions of ❑ Request for Proposal (RFP) ❑■ Invitation to Bid (ITB) ❑
Other ( )# 23-8136
including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal
referred to herein and made an integral part of this Agreement.
❑■ The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
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3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
3.2 The procedure for obtaining Work under this Agreement is outlined in Exhibit A—
Scope of Services attached hereto.
3- ❑ The procedure for obtaining Work under this Agreement is outlined in ❑ Other
Exhibit/Attachment:
8-4❑ The County reserves the right to specify in each Request for Quotations: the period
of completion; collection of liquidated damages in the event of late completion; and the
Price Methodology selected in 4.1.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
❑ Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks arc
transferred from the County to the contractor; and, as a business practice there arc no
hourly or material invoices presented, rather, the contractor must perform to the
satisfaction of the County's project manager before payment for the fixed price contract
is authorized.
Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work (number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and not company (or subcontractor)
timekeeping or payroll records), material or equipment invoices, and other reimbursable
documentation for the project.
0 Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification).
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4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
4.4 The County, or any duly authorized agents or representatives of the County, shall
have the right to conduct an audit of Contractor's books and records to verify the accuracy
of the Contractor's claim with respect to Contractor's costs associated with any Payment
Application, Change Order, or Work Directive Change.
475 ❑ : Travel and
Reimbursable Expenses must bc approved in advance in writing by the County. Travel
expenses shall bc reimbursed as per Section 112.061 Fla. Stats.
Reimbursements shall bc at the following rates:
Mileage $0.44.5 per mile
Breakfast $6.00
Lunch $11.00
Dinner $4-9.00
Airfare Actual ticket cost limited to tourist or coach
claw fare
Rental car Actual rental cost limited to compact or
standard size vchiclea
g Actual cost of lodging at single occupancy rate
with a cap of no more than $150.00 per night
Parking Actual cost of parking
Taxi or Airport Limousine Actual cost of either taxi or airport limousine
Reimbursable items other than travel expenses shall bc limited to the following: telephone
long distance charges, fax charges, photocopying charges and postage. Reimbursable
items will be paid only after Contractor has provided all receipts. Contractor shall be
responsible for all other costs and expenses associated with activities and solicitations
undertaken pursuant to this Agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531 C.
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6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name: A&M Property Maintenance LLC
Address: 4396 Owens Way
Ave Maria, FL 34142
Authorized Agent: Sylvia B. Yzaguirre, Owner
Attention Name & Title:
Telephone: (239) 503-0303
E-Mail(s): Aandmtotal@yahoo.com
All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Director: Brian Wells
Division Name: Public Transit & Neighborhood Enhancement
Address: 8300 Radio Road
Naples, Florida 34104
Administrative Agent/PM: Dan Schumacher, Project Manager II
Telephone: (239) 252-5775
E-Mail(s): Dan.Schumacher@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed
by the Contractor.
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9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect
or hereafter enacted or adopted. In the event of such violation by the Contractor or if the
County or its authorized representative shall deem any conduct on the part of the
Contractor to be objectionable or improper, the County shall have the right to suspend the
Agreement of the Contractor. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to continue until
the violation is cured. The Contractor further agrees not to commence operation during
the suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be the sole judge of
non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin or any other class protected by federal or Florida
law.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. ❑■ Commercial General Liability: Coverage shall have minimum limits of
$1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability
and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply
per project. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. ❑■ Business Auto Liability: Coverage shall have minimum limits of$ 1,000,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership.
C. 0 Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws. The coverage must
include Employers' Liability with a minimum limit of$ 1,000,000 for each accident.
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4D- ❑ Professional Liabilit ram: Shall be maintained by the Contractor to ensure its legal
liability for claims arising out of the performance of profcs4;ional services under this
Agreement. Contractor waives its right of recovery against County as to any claims under
this insurance. Such insurance shall have limits of not [c.f.; than $ each
claim and aggregate.
&❑cber Liability: Coverage shall have minimum limits of$ per claim.
P- ❑ : Coverage
shall have minimum limits of$ per claim.
6- ❑ : Coverage
chall have minimum limits of$ per claim.
1=1, ❑ : Coverage
shall have minimum limits of$ per claim.
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
Certificate for Commercial General Liability where required. This insurance shall be
primary and non-contributory with respect to any other insurance maintained by, or
available for the benefit of, the Additional Insured and the Contractor's policy shall be
endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall defend, indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
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Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon
presentation of a claim by any party and written notice of such claim being provided to
Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive
the expiration or earlier termination of this Agreement until it is determined by final judgment
that an action against the County or an indemnified party for the matter indemnified
hereunder is fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Public Transit & Neighborhood Enchancement Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), ❑■ Exhibit A Scope of Services,
Exhibit B Fee Schedule, ❑ RFP/ ❑■ ITB/❑Othcr
#23-8136 , including Exhibits, Attachments and Addenda/Addendum, ❑ cubscqucnt
quotes, and ❑ Othcr Exhibit/Attachmcnt:
17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part Ill, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee of
the firm from contact with County staff for a specified period of time; b. Prohibition by the
individual and/or firm from doing business with the County for a specified period of time,
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including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended, as well as the requirements set forth in Florida Statutes, §448.095; taxation,
workers' compensation, equal employment and safety including, but not limited to, the
Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law
Chapter 119, if applicable, including specifically those contractual requirements at F.S. §
119.0701(2)(a)-(b) as stated as follows:
IT IS THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT. IF THE CONTRACTOR HAS
QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, IT SHOULD CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
Communications, Government and Public Affairs Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequest(a colliercountvfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
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Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful Contractor.
22. PAYMENTS WITHHELD. The County may decline to approve any application for
payment, or portions thereof, because of defective or incomplete work, subsequently
discovered evidence or subsequent inspections. The County may nullify the whole or any
part of any approval for payment previously issued and the County may withhold any
payments otherwise due to Contractor under this Agreement or any other Agreement
between the County and Contractor, to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party
claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of
Contractor to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance
of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or
(g) any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, the County may, after
three (3) days written notice, rectify the same at Contractor's expense. The County also
may offset against any sums due Contractor the amount of any liquidated or unliquidated
obligations of Contractor to the County, whether relating to or arising out of this Agreement
or any other Agreement between Contractor and the County.
If a subcontractor is a related entity to the Contractor, then the Contractor shall not mark-
up the subcontractor's fees. A related entity shall be defined as any Parent or Subsidiary
of the Company and any business, corporation, partnership, limited liability company or
other entity in which the Company or a Parent or a Subsidiary of the Company holds any
ownership interest, directly or indirectly.
23. ■❑ CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris,
rubbish and waste materials arising out of the Work. At the completion of the Work,
Contractor shall remove all debris, rubbish and waste materials from and about the Project
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site, as well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean.
24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES.
The Contractor shall employ people to work on County projects who are neat, clean,
well-groomed and courteous. Subject to the American with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Collier County projects is not in the best interest of the County.
25. ■❑ WARRANTY. Contractor expressly warrants that the goods, materials and/or
equipment covered by this Agreement will conform to the requirements as specified, and
will be of satisfactory material and quality production, free from defects, and sufficient for
the purpose intended. Goods shall be delivered free from any security interest or other
lien, encumbrance or claim of any third party. Any services provided under this Agreement
shall be provided in accordance with generally accepted professional standards for the
particular service. These warranties shall survive inspection, acceptance, passage of title
and payment by the County.
Contractor further warrants to the County that all materials and equipment furnished under
the Contract Documents shall be applied, installed, connected, erected, used, cleaned
and conditioned in accordance with the instructions of the applicable manufacturers,
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after
receipt of written notice from the County. Contractor shall also be responsible for and pay
for replacement or repair of adjacent materials or Work which may be damaged as a result
of such replacement or repair. These warranties are in addition to those implied
warranties to which the County is entitled as a matter of law.
26. ❑ TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws,
ordinances, rules or regulations of any public authority having jurisdiction over the Project
requires any portion of the Work to be specifically inspected, tested or approved,
Contractor shall assume full responsibility therefore, pay all costs in connection therewith
and furnish to the County the required certificates of inspection, testing or approval. All
inspections, tests or approvals shall be performed in a manner and by organizations
acceptable to the County.
27. ■❑ PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost
of any such loss or damage until final payment has been made. If Contractor or
anyone for whom Contractor is legally liable is responsible for any loss or damage
to the Work, or other work or materials of the County or County's separate
contractors, Contractor shall be charged with the same, and any monies necessary
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to replace such loss or damage shall be deducted from any amounts due to
Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the County with respect
to the Project. If Contractor, or its subcontractors, agents or anyone, for whom
Contractor is legally liable, disturbs the County's benchmarks, Contractor shall
immediately notify the County. The County shall re-establish the benchmarks and
Contractor shall be liable for all costs incurred by the County associated therewith.
28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by the County in advance.
29. CHANGES IN THE WORK. The County shall have the right at any time during the
progress of the Work to increase or decrease the Work. Promptly after being notified of a
change, Contractor shall submit an estimate of any cost or time increases or savings it
foresees as a result of the change. Except in an emergency endangering life or property,
or as expressly set forth herein, no addition or changes to the Work shall be made except
upon modification of the Purchase Order by the County, and the County shall not be liable
to the Contractor for any increased compensation without such modification. No officer,
employee or agent of the County is authorized to direct any extra or changed work orally.
Any modifications to this Agreement shall be in compliance with the County Procurement
Ordinance and Procedures in effect at the time such modifications are authorized.
30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Contractor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of depositions
in any litigation between the parties arising out of this Agreement, the parties shall attempt
to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
Contractor with full decision-making authority and by County's staff person who would
make the presentation of any settlement reached at mediation to County's board for
approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
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33. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
34. KEY PERSONNEL. The Contractor's personnel and management to be utilized for
this project shall be knowledgeable in their ar as of expertise. The County reserves the
right to perform investigations as may be deemed necessary to ensure that competent
persons will be utilized in the performance of the Agreement. The Contractor shall assign
es many people as necessary to complete the services on a timely basis, and each person
a:rsigncd shall be available for an amount of time adequate to meet the required sc ice
dates. The Contractor shall not change Key Personnel unless the following conditions arc
met: (1) Proposed replacements have substantially the same or better qualifications
and/or experience. (2) that the County is notified in writing as far in advance as possible.
seven (7) days of the change. The County retains final approval of proposed replacement
personnel.
n AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete required services on a timely basis,
and each person assigned shall be available for an amount of time adequate to meet
required services.
35. ■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms
of any of the Contract Documents, the terms of solicitation, the Contractor's Proposal,
and/or the County's Board approved Executive Summary, the Contract Documents shall
take precedence.
I I ORDER OF PRECEDENCE (Grant Funded). In the event of any conflict between or
among the terms of any of the Contract Documents and/or the County's Board approved
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents of be resolved by application of the Su
the Agreement, the conflict shall be resolved by imposing the more strict or costly
obligation under the Contract Documents upon the Contractor at County's discretion.
36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Contractor
does, with approval, assign this Agreement or any part thereof, it shall require that its
Page 12of17
Fixed Term Service Multi-Contractor Agreement
[2023_ver.2]
;_.A0
assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four(4)years. All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date of
issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians shall
have on their shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division
via e-mail (DL-FMOPSCa�colliercountvfl.gov) whenever an employee assigned to Collier
County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four (4)
hours of separation may result in a deduction of$500 per incident.
Collier County Sheriffs Office (CCSO) requires separate fingerprinting prior to work being
performed in any of their locations. This will be coordinated upon award of the contract. If
there are additional fees for this process, the Contractor is responsible for all costs.
38. ❑■ SAFETY. All Contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable
rules and regulations. Also, all Contractors and subcontractors shall be responsible for
the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health
Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way
for the purpose of inspection of any Contractor's work operations. This provision is non-
negotiable by any division/department and/or Contractor. All applicable OSHA inspection
criteria apply as well as all Contractor rights, with one exception. Contractors do not have
the right to refuse to allow OSHA onto a project that is being performed on Collier County
Property. Collier County, as the owner of the property where the project is taking place
shall be the only entity allowed to refuse access to the project. However, this decision
Page 13 of 17
Fixed Term Service Multi-Contractor Agreement
[2023_ver.2]
CAO
shall only be made by Collier County's Risk Management Division Safety Manager and/or
Safety Engineer.
IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed
this Agreement on the date and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. ISM ,s-It 'Jo• e Circuit COLLIER COUNTY, FLORIDA
Court and r . • rgli
By. � �rr�� � BY: -14-;? ;;'
Dated: r �� i,
RICK LOCASTRO Chairman
(S`AL)A t
Ate. _ -0 .- a „jan's
t)it si as gnature only
Contractor's Witnesses: A&M Property Maintenance LLC
Contractor
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.,' By:
Contractor's First Witness
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t, YeAoul e TType/print signature and title
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Contractor's Second fitness
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Print Name
Page 14 of 17
Fixed'Penn Service Multi-Contractor Agreement
[2023_ver.2] 0
Exhibit A
Scope of Services
0 following this page (pages 1 through 14 )
❑ this exhibit is not applicable
Page 15 of 17
Fixed Term Service Multi-Contractor Agreement
[2023_ver.2] C'AU
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
EXHIBIT A
SCOPE OF SERVICES
This Agreement is awarded on a Primary/Secondary basis as follows:
Primary Contractor: A&M Property Management LLC
Secondary Contractor: Superior Landscaping&Lawn Service, Inc.
Should the Primary Contractor not be able to perform the services per the specifications outlined under this Agreement, as
documented in writing,the County may move to the Secondary Contractor. Secondary Contractor shall assume all duties
and responsibilities of the Primary Contractor.
The term"Contractor"may refer to the Primary Contractor or Secondary Contractor, dependent on work being performed
by the Primary or Secondary Contractor.
The terms"Division"and County"may be used interchangeably throughout this Agreement.
DETAILED SCOPE OF SERVICES
The following Scope of Services detail is for work performed by the Contractor to enter into an agreement with
Collier County, principally on the specified roadways within the boundaries of the Lely Golf Estates Municipal
Service Taxing Unit("MSTU").
The responsibility to discern the Scope of Service detailed in this specification shall rest solely with the Contractor.
A failure of the Contractor to accurately assess the Scope shall not relieve any of the responsibilities to perform under
the Contract Documents,nor shall it be considered the basis for any claim for additional compensation.
All unit prices shall include labor, supervision, equipment, tools, materials, disposal, and Maintenance of Traffic
(MOT)to perform the work related to the line items.
All sections of the Scope of Services may not apply to all work areas listed. The desired quantities and frequencies
of services outlined in Exhibit B Fee Schedule "Fee Schedule"will be determined by the Lely Golf Estates MSTU
Project Manager.
Additional services listed on the Fee Schedule may be requested from the Contractor by the Lely Golf Estates MSTU
Project Manager using the pricing on the Fee Schedule separately.
1. SCOPE OF SERVICE
The Contractor shall provide the grounds maintenance services detailed in the Work Areas, outlined in the Fee
Schedule.
The Contractor shall provide all labor, tools, material, and processes necessary to perform the work described
hereunder to maintain the quality and health of the plant materials and the public's safety.
All costs for debris&waste disposal and Maintenance of Traffic(MOT)shall be included in Fee Schedule pricing.
2. LICENSES/CERTIFICATIONS/DOCUMENTATION
The Contractor shall have valid insurance, licenses, and certifications as required by statute, law, and
Page 1of14
Exhibit A—Scope of Services
GAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
administrative rules during the contract term,renewals,and extensions.The Contractor is responsible for emailing
the County's Contract Administration Specialist and the County's Division Project Manager within 24 hours of
the renewal.
The Contractor shall maintain the following licenses and certifications throughout the term of the
agreement.
2.1. Licenses
2.1.1. Commercial Landscape; Landscape;Landscape Restricted.
2.1.2. Irrigation License or State Certification, plus a minimum of three (3) years' wet check and
intermediate repair experience.
2.1.3. Pest Control State Certifications
2.2. Certifications
2.2.1. Fertilizer-Limited Urban Commercial Fertilizer Applicator State Certification, Chapter 482.1562,
F.S.
2.2.2. Pest Control -Certified Pest Control Operator,Lawn&Ornamental, Chapter 482.111,F.S.
2.2.3. Employee -Identification Cards for non-certified employees
—or—
2.2.4. Subcontractor-List of employee names and issued ID card numbers that will perform pest control
for the Subcontracted licensed company. Each ID cardholder must be an employee of the licensed
company and work under the direct supervision of the certified operator in charge. Chapter 482.091
F.S.
2.2.5. Maintenance of Traffic (MOT),Intermediate Level Certificate with three(3)years of experience.
2.2.6. Green Industries and/or Best Management Practices Certificate under Chapter 482.1562,F.S.
(certificate must be obtained within six(6)months from contract execution).
2.2.7. Arborist Services
2.2.8. Irrigation Services
2.2.9. Fertilizer Application
2.2.10. Pesticide,Fungicide, and Herbicide Applications
3. LOCATION&DESCRIPTION OF WORK AREAS
The work areas included are located and described below. The service areas are comprised of the work areas
shown in Attachment A, "Work Areas".
3.1. WORK AREA 1:
a. Saint Andrews Blvd&Valley Stream Cr/Ln
b. Attachment A, Sheet No's. 1, 2, 3,&4
c. ROW's M-1,M-2
d. Medians 1,2, 3,4, 5, 6, 7, 8, 8a, 9, 10, & 13
e. Attachment A, Sheet No. 11 -Warren St Pump Station
3.2. WORK AREA 2:
a. Forest Hills Blvd,Forest Hills Cartpath, &Treasure Point cul-de-sac circular median
b. Attachment A, Sheet No's. 5, 6 & 12
c. Medians 11, 12,ROW M-8, &Treasure Point cul-de-sac circular median
3.3. WORK AREA 3:
a. Pebble Beach Blvd,Heather Grove Ln,Briarcliff Ln, Thorncrest Ln,Baltusrol Dr. Cartpath, &Pebble
Beach Cartpath
b. Attachment A, Sheet No's. 7, 8, &9
Page 2 of 14
Exhibit A—Scope of Services CAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
c. Medians 14, 15, 16, 17, 18, 19, 20,21,22,ROW's M-3,M-4, &M-7
3.4. WORK AREA 4:
a. Doral Cr&Rattlesnake Hammock Rd
b. Attachment A, Sheet No. 10
c. Median 23,ROW's M-5, &M-6
4. ROUTINE GROUNDS MAINTENANCE FOR WORK AREAS-(Weekly,Bi-weekly,Monthly)
Weekly Landscape Service in the designated MSTU Work Area(s) as described below shall include trash
removing, mowing, edging, weeding, general trimming & pruning, post-service cleaning, plus inspecting and
reporting.
4.1. Pre-Service Cleaning
4.1.1. At the start of the landscaping service day, the Contractor shall remove and dispose of all trash and
debris from the work area and right-of-way prior to mowing.
4.1.2. This shall include but is not limited to, horticultural and non-horticultural debris, palm fronds, palm
pups/boots,tree branches and limbs,loose shrubbery,leaves,rocks,paper,bottles,cans,cigarette butts,
and other miscellaneous objects on the ground or attached in the work area and the associated right-of-
way(ROW).
4.1.3. The Contractor shall dispose of trash and debris at a proper landfill or disposal site.
4.2. Mowing&Edging
Mowing
4.2.1. Mowing shall be performed in specified MSTU Work Areas,including medians,along the outside edge
of the sidewalks of adjacent properties,which the property owners do not currently maintain.
4.2.2. Right-of-way mowing of turf and applicable vegetation is required from the back of the curb or
sidewalk to the right-of-way line.
4.2.3. Turf and ground cover shall be cut to a height of no less than three and one-half inches(31/2"), and the
height of the grass blade shall not exceed six inches(6").
4.2.4. All turf shall be mowed with mulching-type mower equipment to eliminate the need to bag and
transport grass clippings. Should bagging be necessary, bagged clippings shall be collected and
removed at no additional cost to the MSTU. All equipment guards and deflectors are to be installed
and functional.
4.2.5. The Contractor shall use appropriate mowing practices, alternate patterns, or walk-behind equipment
within narrow or water-soaked areas to not create wheel ruts or wear down the turf.
4.2.6. Ruts caused by mowers shall be repaired at no additional cost to the MSTU.
4.2.7. Contractor shall avoid mowing patterns that eject clippings, rocks, or any miscellaneous debris onto
pedestrians and vehicles or into moving traffic.
Edging
4.2.8. Mechanical edging of turf boundaries shall be performed with each mowing to establish a clean line
of demarcation and eliminate grass-root runners.
4.2.9. Edged areas shall include parking lots,sidewalk edges,back of curbs,plant beds,utility service boxes,
street light bases, signposts, headwalls, guardrails,timer pedestals,posts, and trees; as well as around
isolated trees,sprinkler heads,valve boxes, shrubs, signposts, and manholes, etc. where they exist.
4.2.10. Metal blade edging is not permitted along plant bed and turf boundaries where underground irrigation
components are present.
4.2.11. Chemical herbicides shall not be used for edging.
Page 3 of 14
Exhibit A—Scope of Services CAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
4.3. General Weeding—Hand & Chemical
4.3.1. Weeding shall be performed weekly to provide a continuously weed-free and well-maintained
appearance, removing undesired and invasive vegetation on the ground (including suckers and palm
pups).
4.3.2. Areas to be weeded include plant beds, mulched spaces, rocks, sidewalks (concrete, paver, asphalt,
etc.), concrete medians, curb joints,utility bases, access boxes,guardrail bases,tree grates, etc.
4.3.3. Weeds that are less than 3 inches from plantings shall be hand-pulled.
4.3.4. Contractor shall have the option to use a chemical weed-killer or pre-emergent upon approval by the
MSTU Project Manager of both the location and product to be used.
4.3.5. Any plants damaged or killed by the application of chemical weed-killer or pre-emergent shall be
replaced at the Contractor's expense within 72 hours.
4.3.6. Should a concern be identified regarding chemical weeding, the MSTU Project Manager may direct
that hand-weeding be performed.
4.4. General Site Trimming& Pruning
4.4.1. General Site Trimming&Pruning shall be defined as cutting all vegetation below a height of ten feet
(10') to provide a tight, well-maintained appearance in all work areas throughout each month of the
year. This includes groundcovers, shrubs,trees, and palms.
4.4.2. Within this specification,groundcovers,and shrubs are"trimmed,"while palms and trees are"pruned."
4.4.3. See Attachment B, "Plants" (Plant Specific Maintenance), with guidelines for various foliage within
the MSTU area.
4.4.4. See Attachment C, "Palms&Trees",with varieties and approximate quantities.
4.4.5. Both trimming and pruning shall meet ANSI standards and include the removal of all diseased or dead
vegetation, old leaf growth,broken branches, and suckers at tree bases.
4.4.6. Groundcovers& Shrubs - shall be trimmed:
• At regular intervals,generally monthly, except to allow for flowering.
• With heights and shapes alternating by plant variety, or as determined by the MSTU Project
Manager.
■ To an angled or rounded shape so as not to encroach over curbs or into roadways and pathways.
• In a consistent manner for each plant variety to give the appearance of continuity throughout the
landscape, adjusted as needed for local topography.
• To maintain one foot(1')of clearance from the edge of curbs, sidewalks,roadways,pathways,etc.
4.4.7. Ornamental Grasses -shall be trimmed:
• After flowering, during the first two weeks of October and April.
• At the base to remove old growth.
• To provide a cone shape without a flat top.
4.4.8. Hedges(Clusia,Podocarpus) in the ROW-shall be trimmed:
• To maintain a height of up to nine(9)feet.
• To maintain a flat top and flat vertical side toward the roadway.
■ To trim to either a flat front side only,or both front and back flat sides.
• To not extend over an adjacent sidewalk or roadway.
4.4.9. Trees and Palms -shall be pruned:
• As-needed to maintain a minimum ten-foot (10') canopy height over sidewalks and pedestrian
pathways.
• Trees-To clean out dead& diseased limbs, suckers, etc.
• Palms—to clean out dead& diseased fronds, seed pods,boots, etc.
• As-needed to maintain a minimum ten-foot (10') canopy height over sidewalks and pedestrian
pathways.
(See: Fee Schedule)
Page 4 of 14
Exhibit A—Scope of Services CAQ
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
• On a semi-annual basis, or as directed by the MSTU Project Manager, structural Tree & Palm
pruning shall be performed. (See: sections 8.4, 8.5, and 8.6 below, under Additional Services for
Work Areas)
4.4.10. Other
• To maintain line-of-sight visibility, the vegetation of any kind within turn lanes, at median ends.
Along intersections, roadsides shall be trimmed or pruned to eighteen inches (18") height by
October 1st of each year and subsequently maintained to no more than twenty-four inches (24"),
per FDOT Indexes.
• General site trimming&pruning shall be performed in each MSTU Work Area within all MSTU
Work Areas at least once per month,unit prices including disposal costs.
• The frequency of trimming or pruning may be adjusted under the direction of the MSTU Project
Manager.
4.5. Post-Service Cleaning&Inspection
4.5.1. Cleaning:
• On the same day as the weekly landscape service and before departing the MSTU,the entire work
area shall be cleaned to maintain a neat and safe condition.
• This includes removing any accumulation of debris or anything generated from the maintenance
performed.
• All hard surfaces shall be blown down, including the four-foot (4') area from the face of the
sidewalks,gutters, and curbs,turn lanes, medians, adjacent parking lots, and athletic courts.
• Blow-down shall be directed toward the existing landscape median or grass.
• Grass clippings or other debris shall not be blown onto adjacent private property, accumulated on
the right-of-way,paved areas, or blown into traffic or roadways.
4.5.2. Inspection:
• The Contractor shall inspect all plant,shrub,tree,and grass areas in the MSTU during each week's
service and upon completion of post-service cleaning.
• The Contractor shall promptly notify the MSTU Project Manager of any disease infestation,insect
infestation,mold infestation, or blight condition.
• The Contractor shall promptly notify the MSTU Project Manager of any irrigation issues,
maintenance problems, additional necessary maintenance, or unusual occurrence or finding.
• A monthly report(Attachment D, "Maintenance Report") shall be required upon direction by the
MSTU Project Manager, whereupon it shall be filled in by the Contractor and submitted to the
MSTU Project Manager not later than the third business day after the last scheduled service day of
each month.
• The MSTU Project Manager shall have the option to require a weekly submission,which shall be
due not later than the third business day after the last scheduled service day of the preceding
maintenance week.
• Reports shall be written in English and Attachment D is subject to revision by the MSTU Project
Manager.
• The Contractor may request usage of their standard maintenance report,for approval or disapproval
by the MSTU Project Manager.
• The Contractor shall be available for on-site inspection within the MSTU area to verify work
completed or to review open issues at the MSTU Project Manager's request.
5. PESTICIDES
5.1. General Schedule
5.1.1. IMPORTANT: Pesticide application is a monthly Fixed Price item on the contract Fee Schedule,the
Page 5 of 14
Exhibit A—Scope of Services
;Ao
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
requirement as described in section 4.3.
• Inclusive of all chemicals (liquid, granular, or otherwise), equipment, and labor.
• "As Needed"pertains to the entire period throughout each contract month,during which multiple
pesticide applications(including repeat applications to the same areas)maybe required to provide
a continuously weed-free and well-maintained appearance.
• Pre-emergent and post-emergent pertain to seasonal applications in the specified months,per the
Time Frames in section 5.2.
5.1.2. Spraying may be performed upon prior approval by the MSTU Project Manager.
5.2. Time Frames
Trees, Shrubs, Groundcovers, Turf
Chemical General
Insecticide As Needed
Fungicide As Needed
Beds
Chemical General Pre-emergent Post-emergent
Herbicide As Needed Feb Sep Nov Jan Mar
Turf
Chemical General Pre-emergent Post-emergent
Herbicide As Needed Feb Sep Nov Jan Mar
5.5. Application
5.5.1. Spraying of trees, shrubs,plants, and turf is to be performed by the Contractor,who must be certified
to apply the chemicals (pesticides)used.
5.5.2. If the primary Contractor is not certified, a certified Subcontractor may be hired upon approval by the
MSTU Project Manager and at no additional cost to the MSTU.
5.5.3. Every insecticide, fungicide, and herbicide chemical to be applied shall be approved by the
Environmental Protection Agency for its intended use and manner of application.
5.5.4. The application rate shall conform to the specifications on the manufacturer's labels.
5.5.5. Applications shall be performed when the plant material is dry.
5.5.6. Special applications may be performed upon prior approval of the MSTU Project Manager.
5.6. Records
5.6.1. Records must be kept of all chemical(pesticide)applications, including:
• Name of the person performing the application.
• Trade name&manufacturer.
• Date&time of application.
• Weather conditions.
6. IRRIGATION SERVICES
The landscape Contractor shall maintain the MSTU-installed irrigation systems for proper Electrical,Mechanical,
and Spray functions.
Page 6 of 14
Exhibit A—Scope of Services CAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
6.5. Irrigation Controllers - Three(3)types of irrigation controllers are in use:
6.5.1. WeatherTRAK from HydroPoint—
■ Zone Control Cabinet—Pebble Beach Cir.
• Pump Start Cabinet—Warren St(ROW M-9).
IMPORTANT: Contractor shall perform operational testing(Wet Checks)utilizing cell phone access
to the WeatherTRAK controller(s) to conduct irrigation Wet-Checks, initiated by zone, evaluate &
clear controller faults (Alerts), and evaluate corresponding HydroPoint irrigation reports.
6.5.2. Hunter—
■ Control Cabinet— 1 @ Valley Stream Ln(Median 13)& 1 @ Doral Cir(Median 23).
• "Hockey Puck"disks—2 @ Forest Hills Blvd(ROW M-8), 1 @ Pebble Beach Blvd(ROW's M-7),
and 1 @ Doral Cir(ROW M-6).
6.6. Pump Station &Mixing Chamber—
6.6.1. These irrigation components are located on Warren St (ROW M-9), adjacent to the Pump Start
Cabinet.
6.6.2. During wet checks,the Contractor shall:
• Check for leaks at the two (2)corresponding meters and piping to/from the pump station&mixing
chamber.
• Note the reading on the pressure gauge(s)exterior to the pump station.
• Report any leaks, high-pressure readings (>100 psi), or other deficiencies.
6.7. Scheduled Irrigation Cycles—
6.7.1. The Contractor shall update and coordinate the watering schedules with the MSTU Project Manager as
required for monitoring purposes and make recommendations to the MSTU Project Manager as
conditions warrant.
6.7.2. All irrigation change requests shall be confirmed via e-mail.
6.8. Wet Check&Inspection Tasks—
6.8.1. Operationally test&perform minor repairs to all MSTU irrigation systems to enable proper and safe
operation.
6.8.2. Each and all spray heads and bubbler heads shall be visually inspected for proper flow and spray pattern.
6.8.3. Operationally test the entire WeatherTRAK system, electrical&mechanical.
6.8.4. Operationally test both Hunter Control Cabinet systems, electrical&mechanical.
6.8.5. Visually evaluate all areas irrigated under Hunter Hockey Puck control for signs of water stress.
6.8.6. Replace all Hockey Puck controller batteries as needed, or every 6 months at a minimum.
6.8.7. Perform minor repairs: including replacement of heads,nozzles,decoders,installation or replacement
of risers, repair of minor/lateral PVC piping breaks or subsurface piping or restricted sprinkler lines,
and replacement of damaged valve boxes/lids, etc.
6.8.8. Promptly report any irrigation issues beyond the scope of the weekly service to the MSTU Project
Manager.
6.8.9. Visually inspect all irrigation system(s)to check for:
• Dry areas.
• Wet areas, outside of scheduled irrigation(sidewalks, curbs,roadways, etc.).
• Flooded areas.
• Cuts.
• Leaks.
• Pipe damage.
• Damaged or deteriorated valve boxes.
6.8.10. Operationally test the irrigation system(s)to verify that source water is available and
accessible:
Page 7 of 14
Exhibit A—Scope of Services CAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
• Pumps are operating.
• Control enclosures are intact,and controllers are powered and responding to inputs.
• Controller-activated zone control,zone sequencing, and zone durations are operational.
• Rain sensors are intact and functioning.
• Valves are opened and closed to confirm proper function - by cell phone for WeatherTRAK;
otherwise manually at either the control cabinet or at the valve box if cell phone access is not
available.
• Spray patterns deliver complete water coverage while avoiding overspray.
• Water meters are registering flow and, at the direction of the MSTU Project Manager, water
consumption readings are recorded.
6.8.11. Valve boxes shall be kept fully accessible and clear of debris inside,with lids fully closed when not
being serviced.
6.8.12. Valve assemblies shall be inspected, with sprinkler heads,nozzles, and screens cleared and adjusted
as needed.
6.8.13. Only matched precipitation head replacements shall be installed.
6.8.14. Only County-approved replacement parts may be used.
6.8.15. All irrigation parts shall be supplied by Collier County under a separate annual contract. The
landscape Contractor must arrange for pickup or delivery.
6.8.16. Major repairs are not included in the weekly irrigation service. These include repairs to valves,
controllers, electrical wiring, and main lines. Prior to proceeding, the MSTU Project Manager's
approval is required to evaluate major repairs and the repairs may be quoted separately.
6.8.17. The MSTU Project Manager shall be notified for pre-approval of all defective or non-operational
controllers,prior to beginning any repairs.
6.9. Standard Irrigation Repairs—
6.9.1. Small-scale routine maintenance tasks are typically performed multiple times per year.
6.9.2. Price for completion within two (2) workdays or by Friday of the regular workweek, to minimize
special trips to obtain parts.
• Level 1 -replace (1) Solenoid& check/remake any loose or non-conforming connections estimated
15 per year(per repair)
• Level 2 -replace (1)Decoder& check/remake any loose or non-conforming connections estimated
6 per year(per repair)
• Level 3 - rebuild (1) Zone Valve & check/remake any loose or non-conforming connections
estimated 8 per year(per repair)
• Level 4-replace (1)Zone Valve - cut out(1) non-ganged valve & check/remake any loose or non-
conforming connections est. 6 per year(per repair)
• Level 5 -replace Battery and/or Reset 8 "Hockey Puck" irrigation controllers estimated 2-times per
year(per controller)
6.9.3. Parts are paid under a separate County contract.
6.9.4. A standalone Time&Materials quote may be requested by the MSTU Project Manager for repairs that
entail unit quantities above two (2).
7. LIGHTING INSPECTION&REPORT
7.1. Lighting Inspection
7.1.1. The Contractor shall inspect monthly the lighting fixtures for which the MSTU is responsible.
7.1.2. Criteria for inspection shall include, but are not limited to the following:
• Lamps that are"out" (not illuminating).
• Spider webs accumulating around lamp heads.
• Limbs or leaves encroaching on or blocking lamp fixtures.
• Observable damage to lamp fixtures,photocells, and power enclosures.
Page 8 of 14
Exhibit A—Scope of Services
CAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
7.1.3. Testing&Reporting:
• MSTU lighting shall be tested once each month,per the criteria above.
• The test shall be conducted the first week of each month.
• Results shall be tabulated in Attachment E, "Lighting Inspection Report"and submitted via email
to the MSTU Project Manager and designated recipients.
• The Lighting Inspection Report shall be submitted no later than Tuesday of the week following the
test.
• Testing shall be performed during regular business hours by covering the controlling photocell(s)
to cause the lights to illuminate. The lighting locations are then surveyed to observe the lamp
fixtures that are illuminated(lit) and notate the lamps that are not.
• NOTE: The Contractor is not responsible to determine the cause of failure,though visible damage
shall be notated in the report.
8. ADDITIONAL SERVICES FOR WORK AREAS
8.1. Hourly Rates -Service
8.1.1. Rates listed are all-inclusive and quoted upon request from the MSTU Project Manager.
8.1.2. Work is performed on an Hourly basis and shall be pre-approved by the MSTU Project Manager.
8.1.3. Categories:
• Supervisor
• Laborer/Helper
• Irrigation Supervisor
• Irrigation Technician
8.1.4. See the contract Fee Schedule for rates outside of regular business hours.
8.2. Hourly Rates -Equipment with Operator Rates
8.2.1. Rates listed are all-inclusive and quoted upon request from the MSTU Project Manager.
8.2.2. Work is performed on an Hourly basis and shall be pre-approved by the MSTU Project Manager.
8.2.3. Inclusive of class, license,labor, equipment, fuel, and materials.
8.2.4. Categories:
• Bobcat/Skid Loader
• Bucket/Lift Truck
• Mini Excavator
• Stump Grinder
• Truck, Class B or higher
• Water Truck
8.2.5. See the contract Fee Schedule for rates outside of regular business hours.
8.3. Fertilizer Application
8.3.1. Fertilizer shall be applied twice a year, in the months of October-November and April-May,outside of
the rainy season.
8.3.2. Fertilizer blends,unit volumes/weights, and unit Application prices are listed in the Fee Schedule and
different blends of similar unit volumes/weights may be specified by the MSTU Project Manager.
8.3.3. Slow-release formulations shall be used when available.
8.3.4. Fertilizer shall be broadcast throughout the designated medians,planting beds, and turf areas.
8.3.5. Tree bases and pit areas shall be fertilized evenly so as not to produce a fertilizer ring.
8.3.6. Shrubs and groundcovers shall have the fertilizer blown or fan raked off the foliage following the
broadcast application.
8.3.7. Fertilizer shall be removed from curbs, sidewalks, and any surfaces where staining may occur.
8.3.8. Fertilizer shall be"irrigated-in"at the time of application by the Contractor,unless otherwise directed
Page 9 of 14
Exhibit A—Scope of Services
CAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
by the MSTU Project Manager.
8.3.9. Additional applications may be requested by the MSTU Project Manager.
8.4. Structural Pruning
8.4.1. Within this specification, the term "canopy' shall be defined as any tree, palm, or large shrub with
foliage at a height of ten feet(10') and above.
8.4.2. All canopy trees and palms shall be pruned(lifted) on a regular schedule to create and maintain a ten-
foot(10') canopy clearance over pathways and a fifteen-foot(15') canopy clearance over roadways.
8.4.3. The portion of the canopy situated below ten feet (10') shall be maintained monthly, as described in
the General Trimming and Pruning section of this specification.
8.4.4. Work shall be performed in a professional manner in accordance with accepted trade standards and
practices.
8.4.5. Understory plantings shall be protected during pruning.
8.4.6. Pruning shall be accomplished using a pole saw, ladder,boom truck, or lift.
8.4.7. Pruning shall not be accomplished by climbing.
8.4.8. All debris from the pruning shall be removed and the site shall be left in a clean and neat condition.
8.5. Structural Pruning—Canopy Trees
8.5.1. Shall be selectively pruned with guidance from a professional Certified Arborist provided by the
Contractor at no additional cost to the county.
8.5.2. All inclusive of labor, equipment, watering,materials, and incidentals to complete the work.
8.5.3. Up to two(2)times per year(minimum 1)to maintain clearance.
8.5.4. Up to two(2)times per year for structural pruning.
8.5.5. To thin cross-branching and shape the trees.
8.5.6. Any damaged materials or any incorrect pruning shall result in the replacement of that material at the
expense of the Contractor.
8.6. Structural Pruning—Palms
8.6.1. Shall be selectively pruned with the guidance of a professional Certified Arborist provided by the
Contractor at no additional cost to the county.
8.6.2. All inclusive of labor, equipment,watering,materials, and incidentals to complete the work.
8.6.3. Up to four(4)times per year(Royal&Queen palms once)to maintain a neat and clean appearance.
8.6.4. To remove all nuts, seed pods, seed stalks, and boots.
8.6.5. To remove dead lower fronds while leaving live healthy fronds intact.
8.6.6. With fronds cut close to the petiole base without damaging living trunk tissue.
8.6.7. If live fronds need to be removed, including below the nine (9) o'clock-three (3) o'clock level from
the base of the palm's bud or trunk,prior approval shall be obtained from the MSTU Project Manager.
8.6.8. Shall include palms classified as"self-pruning"at the direction of the MSTU Project Manager.
8.7. Hedge Pruning(Clusia,Podocarpus)
8.7.1. One-sided or two-sided.
8.7.2. Prune the top of the hedge, six feet(6')up to nine feet(9').
8.7.3. Maintain a flat top and flat vertical side(s).
8.7.4. Not to extend over an adjacent sidewalk or roadway.
8.8. Light Pole Clearing
8.8.1. Spider Webs -Remove from the lens face of Lumec fixtures (Approx 15 ft height).
8.8.2. Small Tree Limbs-Remove from lens face of Lumec fixtures (Approx 15 ft height).
8.9. Mulch Application
8.9.1. Mulch maybe supplied by Collier County under a separate annual contract at the time of application
Page 10 of 14
Exhibit A—Scope of Services
CAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
with delivery coordinated by the receiving Contractor.
8.9.2. Mulch and Application, both, may be supplied by the Contractor at the Fee Schedule rate upon
direction by the MSTU Project Manager.
8.9.3. The timetable for installing mulch shall be on an as-needed basis,upon direction by the MSTU Project
Manager.
8.9.4. All designated plant beds shall be mulched by covering all unplanted areas in the bed.
8.9.5. The areas to receive mulch shall be raked to establish a level base.
8.9.6. Areas to receive an initial application of mulch shall have mulch evenly distributed to provide a three-
inch(3")non-compacted or unsettled depth,measured from the base.
8.9.7. Areas to be re-mulched shall have mulch evenly distributed to provide a two-inch(2")non-compacted
or unsettled depth,measured from the base.
8.9.8. Mulch shall be kept 2" to 3" away from soft ornamental plant stems, such as Lilies, to help prevent
fungus.
8.9.9. Mulch shall not be placed over valves or valve boxes that are located within mulched areas.
8.9.10. All adjacent areas not mulched (curbs, sidewalks, roadways, etc.) shall be cleared of any mulch or
foreign debris.
8.9.11. Upon completion of mulching, all excess material, pallets, packaging, bags, and foreign debris shall
be collected and disposed of by the Contractor, leaving the overall landscape in a neat and orderly
condition.
8.10.Pressure Cleaning
8.10.1. High-pressure water cleaning of brick, concrete, pavers, benches, walls, signs, or any other MSTU-
maintained hard surfaces shall be performed upon request as needed. (Attachment F, "Pressure
Washing")
8.10.2. Pressure washing shall be performed at the direction of the MSTU Project Manager.
8.10.3. Damage to the pressure wash area shall be promptly reported to the MSTU Project Manager for
evaluation.
8.10.4. Application of Wet&Forget mold preventative may be requested separately.
8.10.5. The pressure cleaning unit price in the Fee Schedule is for up to 5,000 square feet total, as needed,
200 square foot minimum.
8.10.6. Chemicals used during pressure cleaning shall follow all Federal, State, and Local codes and
ordinances, as well as be reviewed by the MSTU Project Manager prior to Contractor's application.
8.11.Special Services
8.11.1. Small Project Maintenance
• Maintenance services may be requested for any small project within the capabilities of the
Contractor or Subcontractor,as needed by the MSTU or Division within the MSTU boundary.
• Services requested may include but are not be limited to miscellaneous debris removal, street &
decorative lamp post/sign removal-repairs-installation, traffic sign post-sign removal-repairs-
installation, minor fence repair, bench and trash receptacle removal assembly and installation,
removal of miscellaneous objects or equipment and repair/replacement/ reinstallation, painting,
paver repairs, removal of bees, dead animals from grounds, removal of graffiti from walls,
walkways or other surfaces, assist with clean up following hurricanes, storms or emergency
situations, removal of streetlight poles damaged by accidents, installation of landscape rocks,
cleaning of landscape rocks, removal of chewing gum on sidewalks, assemble and/or install
hardscapes,minor plumbing maintenance/repair, excessive trash pick-up, set timers for lights and
irrigation systems,pressure cleaning additional areas and any other small projects as requested or
needed. Quotes using Fee Schedule pricing are to be submitted to the MSTU Project Manager for
approval prior to any work commencing.
Page 11 of 14
Exhibit A—Scope of Services CAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
8.12.Tree and Palm Maintenance Services (Staking/Re-standing)
8.12.1. The removal of existing trees and palm staking shall be the Contractor's responsibility.
8.12.2. Staking Materials for trees or palms may include 2"x4",4"x4", lodge poles, and/or guy wire.
8.12.3. The 2"x4" and 4"x4" should have a footer stabilized. Adjustable "Duckbill" style stabilizers may be
supplied separately for installation by the Contractor.
9. MAINTENANCE OF TRAFFIC (MOT)
9.1. The Contractor shall verify the current MOT certification and comply with the requirements of Collier
County's MOT Policy.
9.2. The Contractor shall utilize adequate barricades, warning devices, and the necessary safety equipment
according to the Collier County ROW Ordinance.
9.3. Flagmen are required when two-way traffic is obstructed.
9.4. Blocking of a public ROW or street, except under extreme emergency conditions, shall not be permitted
without prior approval of the MSTU Project Manager and arrangements made with agencies having
jurisdiction over the street to be closed.
9.5. For safe worker visibility, approved bright day-glow red/yellow/orange colored safety vests (Class 3) shall
be worn by
9.6. employees when servicing the area.
10. PRICE MODIFICATIONS
10.1.Any requested adjustment shall be fully documented and submitted to the County no less than thirty (30)
days prior to the annual contract anniversary date based on the percent change(up or down)of the Consumer
Price Index (CPI) or Producer Price Index (PPI). Retroactive price adjustments are not authorized. All
requests must be submitted to the County Representative or designee.
10.2.Any approved cost adjustments shall become effective as of the anniversary date or upon Procurement
Director/Board approval.
10.2.1. Contractor shall provide supporting documentation justifying price increases(examples:Contractor's
material agreements, distributor invoices,proof of fuel increases, etc.).
10.2.2. County Representative or designee shall analyze prices to determine if increases are fair and
reasonable using the following methods: price competition (reviewing competitive bids or offers),
market prices,historical prices, or independent estimates.
10.2.3. Contractor shall continue to fill all purchase orders received at the current agreement prices during
the review process.
10.2.4. The Procurement Director has the authority to approve price adjustments in accordance with the
Procurement Ordinance, as amended. If approved,the Fee Schedule shall be modified with the price
increases and approved via an amendment to the approved agreement.
10.2.5. Price increase requests are not guaranteed. If approved, the Procurement Director or designee will
notify the Contractor in writing with the effective date of any approved price increases.
10.3.The County may, after examination,refuse to accept the adjusted costs if they are not properly documented,
considered excessive,or if decreases are deemed insufficient.In the event the County does not wish to accept
the adjusted costs and the matter cannot be resolved to the satisfaction of the County, a contract termination
will have to be processed.
11. GENERAL RESPONSIBILITIES
11.1.The Contractor shall identify a singular point of contact,English speaking,with cellular phone and e-mail for
on-site and off-site communication to communicate with the MSTU Project Manager.
11.2.The Contractor shall coordinate with the MSTU Project Manager to designate a regularly scheduled on-site
Page 12 of 14
Exhibit A—Scope of Services CAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
Weekly Maintenance Service Day. Contractor shall request changes to this day via email to the MSTU
Project Manager.
11.3.The Contractor shall provide a crew of sufficient size for each Weekly Landscape Service to be completed
within one(1) day, and if required, a consecutive day immediately following.
11.4.The minimum on-site Weekly Landscape Service crew shall consist of one (1) supervisor/crew leader and
five (5) laborers.
11.5.Replacement of plants, shrubs, trees, grass, or foliage due to neglect or damage by the Contractor,
Contractor's employees, or Subcontractor(s), shall be at the Contractor's sole expense, as determined by the
MSTU Project Manager.
11.6.Accidents, theft, and vandalism shall be reported to the MSTU Project Manager on the same day as
discovered, including pictures when reasonably available to be taken.
11.7.To avoid damage to curbs and turf,the Contractor shall provide and utilize ramps or other devices for ingress
and egress, as needed. Damage attributable to the Contractor shall be repaired at the Contractor's expense,
as determined by the MSTU Project Manager
11.8.Miscellaneous Site Fixtures and Features:
11.8.1. Entry signage,accent,and roadway lighting fixtures,banners, and benches shall be visually reviewed
weekly to determine if malfunction, damage,or hazardous conditions exists.
11.8.2. If any damage or improper operation is found or viewed,immediate notification of the MSTU Project
Manager is required
12. MEETING ATTENDANCE
12.1. The Contractor shall attend a monthly field review with the MSTU Project Manager scheduled no later than
one(1)week(the second Monday of each month)before the Advisory Committee meeting. (approx. one(1)
hour)
12.2.The Contractor shall attend the monthly MSTU Advisory Committee meeting to discuss the ongoing status
of Landscape and Irrigation maintenance, per the weekly/monthly report(s), and answer any questions.
(approx. one(1)hour)
12.3.At the MSTU Project Manager's request,the Contractor shall be available for on-site inspection in the MSTU
to verify work completed or review open issues.
12.4. There shall be no additional charge for attendance at these meetings.
13. CONTRACTOR EMPLOYEES
13.1.All Contractor employees working under this specification shall, always, be sole employees of the
Contractor's company and under the Contractor's exclusive direction and not an employee or agents of
Collier County.
13.2.The Contractor shall supply competent and physically capable employees.
13.3.At the direction of the MSTU Project Manager,the Contractor shall remove any employee deemed careless,
incompetent,insubordinate,or otherwise objectionable and whose continued services are not in the County's
best interest.
14. SUBCONTRACTORS
14.1.The Contractor is required to perform services for routine landscape maintenance.
14.2.Use of a Subcontractor may be requested from the MSTU Project Manager, in writing, prior to the
commencement of the work to be performed.
14.3.The selected Subcontractor shall be identified, in writing, to the MSTU Project Manager prior to the
commencement of work.
14.4.NOTE: The cost of utilizing a Subcontractor shall not exceed the pricing outlined in the Fee Schedule or
increase costs to the MSTU, including any markup, if applicable.
14.5. Subcontractor(s)must be compliant with all County provisions.
Page 13 of 14
Exhibit A—Scope of Services CAO
Invitation to Bid(ITB)#23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
14.6.Detailed Subcontractor invoices, Bills of Material (BOM), and receipts shall accompany the Contractor's
invoice to the County.
14.7.Contractor shall be liable for overseeing the Subcontractor and that the Subcontractor's services are
performed satisfactorily per the specifications.
15. HOURS OF SERVICE
15.1.Work performed at the specific direction of the MSTU Project Manager and billable at hourly rates shall be
invoiced as follows:
15.1.1. Normal Hours: 6:00 AM to 6:00 PM
15.1.2. After Hours: 6:01 PM to 5:59 AM
■ Note: After-Hour Services must be pre-approved by the MSTU Project Manager upon each
occurrence. Hourly Rates outside of regular business hours shall be billed at 1.5 x Regular hourly
rates. ("Time and a Half')
16. MATERIALS MARKUP
16.1.Material markup is fixed at cost plus fifteen percent(15%). The percentage represents a markup on non-bid
schedule line items. Receipts are required as a backup with the invoice for verification.
NOTE: This Agreement shall govern except as expressly provided otherwise in the Collier County Landscape and
Irrigation Specifications for Beautification Improvements within the Public Right-of-Way, Collier County, Florida
herein:
https://www.colliercountyfl.gov/home/showpublisheddocument/25364/635883137282070000
ATTACHMENTS TO FOLLOW THIS PAGE
Attachment A_Work Areas
Attachment B_Plants
Attachments C_Palms&Trees
Attachment D_Maintenance Reports
Attachment E_Lighting Inspection Report
Attachment F_Pressure Washing
Page 14 of 14
Exhibit A—Scope of Services
CAO
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Attachment B
Lely MSTU Plants
LELY GOLF ESTATES BEAUTIFICATION MSTU TRIM&PRUNE GUIDELINES
Common Name Scientific Name Trimming Guidelines
Shrubs
Bougainvillea Bougainvillea glabra Maintain 24"rounded ht. & 2 ft. Offset from the back of the curb, within
(Dwarf) `Helen Johnson' limits of clear sight areas.
Bi-seasonal 50%heavy reduction only upon approval.
Bougainvillea Bougainvillea app. Maintain 36"rounded ht.&2ft.offset from the back of curb.
`Silhouette' `Silhouette' Frequency:remove shoots weekly
Bi-seasonal 50%heavy reduction upon approval.
Bush Allamanda Allamanda schottii Maintain 24" rounded ht. & 2 ft. Offset from the back of the curb, within
limits of clear sight areas.
Dwarf Yaupon Ilex vomitoria Maintain 24"rounded ht. & 2 ft. Offset from the back of the curb, within
Holly `Nana' limits of clear sight areas.
Firebush Hamelia patens Trim to 36"rounded ht. Maintain up to 48"rounded ht.
(Dwarf) galbra' Frequency:As needed
Green Island Ficus Ficus macrocarpa Trim to 36"rounded ht. Maintain up to 48"rounded ht.
`Green Island' Frequency:As needed
Hawthorne Raphiolepis indica Trim to 36"rounded ht. Maintain up to 48"rounded ht.
Frequency:As needed
Ilex Ilex vomitoria Maintain 30"rounded ht. &2 ft. Offset from the back of the curb, within
`Shillings' limits of clear sight areas.
Ixora Ixora coccinia Maintain 36" rounded ht. & 2 ft. Offset from the back of the curb, within
'Nora Grant' limits of clear sight areas.
Frequency:As needed
Jasmine Genus Jasminum Trim to 18"rounded ht. Maintain up to 24"rounded ht.
Frequency:As needed
Plumbago Plumbago auriculate Trim to 36"rounded ht. Maintain up to 48"rounded ht.
`Imperial Blue' Frequency:Remove shoots weekly.
Podocarpus Podpcarpus Maintain hedge at 72"ht.and to required bed shape.
macrophyllus Frequency:As needed
Saw Palmetto Serenoa repens Trim to maintain naturally rounded ht. Maintain up to 60"rounded ht.
(Silver or Green) Frequency:As needed for shape and remove dead stems.
Schefflera Schefflera arboricola Trim to 36"rounded ht. Maintain up to 48"rounded ht.
(Dwarf) `Trinette' Maintain 24"rounded ht.in limits of clear sight areas.
Frequency:As needed
Thryallis Galphimia gracilis Trim to 36" rounded ht. Maintain 24" rounded ht. in limits of clear sight
areas.
Frequency:As needed
Walter's Viburnum Viburnum obovatum Trim to 36" rounded ht. Maintain 24"rounded ht. in limits of clear sight
areas.
Frequency:As needed
Wild Coffee Psychotria nervosa Trim to 36" rounded ht. Maintain 24"rounded ht. in limits of clear sight
areas.
Frequency:As needed
Xanadu Philodendron Trim to 36" rounded ht. Maintain 24"rounded ht. in limits of clear sight
Philodendron `Xanadu' areas.
Frequency:As needed
Accent Plants
Crinum Lily Crinum asiaticum Trim lower leaflets to remove dead or diseased foliage.
Frequency:As needed
Native&Ornamental Grasses
Fakahatchee Grass Tripsacum floridanum Grows to about 3 ft. tall. Pruned at its base to remove old growth: grasses
(Dwarf) shall only be pruned after the blooming season.
Shall not be cut in a flat top method.
ITB 23-8136 Page 1 of 2 CAO
Attachment B
Lely MSTU Plants
Common Name Scientific Name Trimming Guidelines
Fakahatchee Grass Tripsacum dactyloides Grows to about 8 ft. tall. Pruned at its base to remove old growth: grasses
shall only be pruned after the blooming season. During the first weeks of
October and April.
_ Shall not be cut in a flat top method.
Fountain Grass Pennisetum setaceum Pampas need to mature to about 5 ft.
Frequency:Spring and Fall cut back.
Liriope Grass Liriope muscari No trimming necessary except to remove dead or diseased foliage.
`Evergreen Giant' 75%rejuvenation cut only upon approval.
Muhly Grass Muhlenbergia capillaris Trim level at 2"above grade and 2 ft.offset from the back curb.
(Pink) Frequency:After blooming or in March and July for 100%rejuvenation.
Sand Cordgrass Spartina bakeri Trim Level at 2"above grade
Frequency:Once per year in July for 100%rejuvenation,if needed
Ground Covers
African Iris Dietes iridiodes Maintain 24"round ht.within limits of clear sight areas.
(White) Frequency:As needed
African Iris Dietes bicolor Maintain 24"round ht.within limits of clear sight areas.
(Yellow) Frequency:As needed
Blueberry Flax Lily Dianella tasmanica Remove dead or diseased foliage and flower stalks.
`Variegate Frequency:April and October
75%rejuvenation cut only upon approval.
Blue Porterweed Stachytarpheta Uniform shape to 18"ht.in limits of clear sight areas.
jamaicensis or Frequency:As needed
cayennensis
Bulbine Bulbine frutescen Uniform shape to 18"ht.in limits of clear sight areas.
(Orange) `Halmark Orange' Frequency:As needed
Bulbine Bulbine frutescen Uniform shape to 18"ht.in limits of clear sight areas.
(Yellow) Frequency:As needed
Crown of Thorn Euphorbia milii Uniform shape to 18"ht.in limits of clear sight areas.
(Dwarf) 'Big Rose' Frequency:As needed.
Juniper Parsoni Juniper chinensis Uniform shape to 24"ht.in limits of clear sight areas.
Parsonii' Frequency:As needed
Perennial Peanut Archis glabrata Mow at 4"blade ht.to tip foliage.
`Ecoturf Frequency:Once per year in June.
Perennial Peanut Archis pintoli Mow at 4"blade ht.to tip foliage.
`Golden Glory' Frequency:Once per year in June.
Spider Lily Hymenocallis latifolia No pruning is necessary except to remove dead or diseased foliage.
Frequency:As needed
100%rejuvenation cut only upon approval.
NOTE: Yellow highlighted names are currently installed in the MSTU,subject to change by the MSTU Project Manger.
ITB 23-8136 Page 2 of rAO
Attachment C
Lely MSTU Palms & Trees
LELY GOLF ESTATES BEAUTIFICATION MSTU
Palms Count
Alexander 41
A re ca 4
Cabbage 87
Everglades 1
Florida Thatch 2
Foxtail 128
Royal 39
Screwpine 1
Washingtonia 25
TOTAL:* 328
Trees Count
Dwarf Jatropha 4
Golden Trumpet 3
Holly 49
Hopi Crape Myrtle 1
Live Oak 6
Mahogany 4
Muskogee Crape Myrtle 6
Pink Trumpet 3
Purple Glory 2
Queen's Crape Myrtle 8
Shady Lady Black Olive 4
Silver Trumpet 5
TOTAL:* 95
NOTE: Approximate current varieties&quantities, subject to change by the MSTU Project Manager.
ITB 23-8136 Page 1 of 1.CA(O
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Attachment E
Lighting Inspection Report
LELY MSTU LIGHTING INSPECTION Inspection Date: 00/00/2023
ST.ANDREWS ENTRANCE - FROM US-41
TUBE A B C D E
Sign - Enter 1
Sign - Exit 2
SPOT 0 A B Notes
Flagpole - US 1
Flagpole - FL 2
Flagpole - BCC 3
LUMINAIRE 0 A B
Single 1
Single 2
Single 3
Single 4
Single 5
Single 6
Single 7
Single 8
Single 9
Single 10
Single 11
PEBBLE BEACH BLVD
LUMINAIRE 0 A B
Double 1
Double 2
Double 3
Double 4
Double 5
Double 6
Double 7
Double 8
Double 9
Double 10
Double 11
Double 12
Double 13
Double 14
Double 15
Double 16
Double 17
Double 18
Double 19
Double 20
Double 21
Single 22
Single 23
ITB 23-8136 1/2
Attachment E
Lighting Inspection Report
LELY MSTU LIGHTING INSPECTION 00/00/2023 Notes
FOREST HILLS @ AUGUSTA
'LELY' SIGN 0 A B
Solar Light --
DORAL CIRCLE
TUBES 0 A B
Sign - Enter 1
Sign - Exit 2
LUMINAIRE 0 A B
Double 1
Double 2
Single 3
Single 4
Single 5
Single 6
ITB 23-8136 2/2
Attachment F
Lely MSTU Pressure Washing
LELY GOLF ESTATES BEAUTIFICATION MSTU
Paver, Concrete, & Hard Surfaces
Location Function SQFT Dimensions (FT)
St Andrews Blvd US-41
1. Entry Side 1 Park Bench Pad* 16 = 8 x 2
2. Entry Side 2 Park Bench Pad* 47 = 4 x 8 + (1.25 x 10)
& Retaining Wall
3. Exit Side 1 Park Bench Pad* 16 = 8 x 2
Forest Hills Blvd Augusta
4. Lakeside Park Bench Pad* 32 = 8 x 4
Doral Circle @ Rattlesnake Hammock
5. Exit Side Park Bench Pad* 96 = 8 x 4 + 8 x 8
6. Exit Side Sidewalk & 840 = 120 x (5 + 2)
Valley Gutter
7. Entry Side Sidewalk & 840 = 120 x (5 + 2)
Valley Gutter
8. Doral Circle Crosswalk 480 = 60 x (1+6+1)
9. Doral Circle Canal Bridge (E) * 648 = 72 x 9
10. Doral Circle Canal Bridge (W) 648 = 72 x 9
Other
11. Warren St & 9 Bollards Pump Station Pad 181 = (13 x 7) + (9 x 10)
* includes Park Bench TOTAL: 3,663 SQFT
*' includes wall, cap, & posts
NOTE: Approximate dimensions per location, subject to change by the MSTU Project Manager.
ITB 23-8136 Page 1 of 1 CÁO
Exhibit B
Fee Schedule
following this page (pages 1 through 3 )
Page 16 of 17
Fixed Term Service Multi-Contractor Agreement
[2023 ver.2]
CAO
Invitation to Bid(ITB)23-8136
"Lely Golf Estates MSTU Grounds Maintenance"
EXHIBIT B
FEE SCHEDULE
A&M PROPERTY MAINTENANCE LLC
A.WORK AREA 1: Saint Andrews Blvd&Valley Stream Cr/Ln (US-41 to Forest Hills Blvd)
Attachment A,Sheet No's.1,2,3,&4 -Saint Andrews ROW's M-1,M-2;Medians 1,2,3,4,5,6,7,8,8a,9,&10. PRIMARY CONTRACTOR
Valley Stream Cr/Ln Median 13. Warren St Pump Station(Sheet No.11)items 1,4,&6 only.
Routine Maintenance-Area 1 (Attachment A)
Item Description UOM Unit Price
I Pre-Service Cleaning-All Areas Week $ 48.00
2 Edging Only-Medians 4,5,6,7,8,9,&10 Bi-weekly $ 48.00
3 Mowing&Edging-ROW's M-1&M-2 and Medians 1,2,3,&13 Week $ 93.60
4 General Weeding-Shrubs,Plant beds,&Ground Covers for a continuously weed-free site Week $ 48.00
5 General Site Trimming&Pruning-All Areas,up to twice per month Bi-weekly $ 1,040.00
6 Post-Service Cleaning-All Areas Week $ 48.00
B.WORK AREA 2: Forest Hills Blvd,Forest Hills Cartpath,&Treasure Point cul-de-sac(Saint Andrews Blvd to Treasure PRIMARY CONTRACTOR
Point)Attachment A,Sheet No's.5,6,&12-Medians 11,12,ROW M-8,&Treasure Point.
Routine Maintenance-Area 2 (Attachment A)
Item Description UOM Unit Price
7 Pre-Service Cleaning-AU Areas Week $ 36.00
8 Edging Only-Medians 11,12,&Treasure Point Bi-weekly $ 36.00
9 Mowing&Edging-ROW M-8 Week $ 70.20
10 General Weeding-Shrubs,Plant beds,&Ground Covers for a continuously weed-free site Week $ 36.00
11 General Site Trimming&Pruning-All Areas,up to twice per month Bi-weekly $ 780.00
12 Post-Service Cleaning&Inspection-All Areas Week $ 36.00
C.WORK AREA 3: Pebble Beach Blvd,Heather Grove Lu,Briarcliff Ln,Thorncrest Ln,Baltusrol Cartpath&Pebble
Beach Cartpath PRIMARY CONTRACTOR
Attachment A,Sheet No's.7,8,&9-Medians 14,15,16,17,18,19,20,21,22,ROW's M-3,M-4,&M-7.
Routine Maintenance-Area 3 (Attachment A)
Item Description UOM Unit Price
13 Pre-Service Cleaning-All Areas Week S 24.00
14 Edging Only-Medians 14,15,16,17,18,19,20,21,&22 Bi-weekly $ 24.00
15 Mowing&Edging-Side ROW's M-3,M-4,&M-7 Week $ 72.00
16 General Weeding-Shrubs,Plant beds,&Ground Covers for a continuously weed-free site Week $ 24.00
17 General Site Trimming&Pruning-All Areas,up to twice per month Bi-weekly $ 520.00
18 Post-Service Cleaning&Inspection-All Areas Week $ 24.00
D.WORK AREA 4:Doral Cr&Rattlesnake Hammock Rd
Attachment A,Sheet No.10-Median 23,ROW's M-5,&M-6 PRIMARY CONTRACTOR
Routine Maintenance-Area 4 (Attachment A)
Item Description UOM Unit Price
19 Pre-Service Cleaning-All Areas Week $ 12.00
20 Edging Only-Median 23 Bi-weekly $ 12.00
21 Mowing&Edging-ROW's M-5&M-6 Week $ 36.00
22 General Weeding-Shrubs,Plant beds,&Ground Covers for a continuously weed-free site Week $ 12.00
23 General Site Trimming&Pruning-All Areas,up to twice per month Bi-weekly $ 260.00
24 Post-Service Cleaning&Inspection-All Areas Week $ 12.00
E. PESTICIDES:Contractor supplies all Chemicals&Application PRIMARY CONTRACTOR
Applied to all Service Areas(Attachment A)
Item Description UOM Unit Price
25 Groundcover,Shrubs,Palms,&Trees:Insecticides-applied to all medians&areas as needed throughout the month Month $ 125.00
26 Groundcover,Shrubs,Palms,&Trees:Fungicides-applied to all medians&areas as needed throughout the month Month $ 125.00
27 Groundcover,Shrubs,Palms,&Trees:Herbicides-applied to all medians&areas as needed throughout the month Month $ 100.00
28 Turf Insecticides&Fungicides-applied to all medians&areas as needed throughout the month Month $ 125.00
29 Turf Herbicides-applied to all medians&areas as needed throughout the month Month $ 125.00
F.IRRIGATION SERVICES:Wet Checks and Standard Repairs. PRIMARY CONTRACTOR
Wet Checks:Test,Unclog Nozzles,&Adjust Spray Patterns,Change Batteries
Item Description UOM Unit Price
30 WeatherTRAK Controller: System-wide Cell Phone Checkout&Run Week $ 240.00
31 Hunter Controller:Checkout&Run-Median 13 Valley Stream Cr/Ln Bi-weekly $ 120.00 CAO
Pages of 3
32 Hunter Enclosure:Checkout&Run-Median 23 Doral Dircle Bi-weekly $ 120.00
33 Hunter Node 100 Controller(Hockey Puck): Replace Battery(s)&Test w/Adjustments-ROW M-8 (Qty 2) 6-monthly $ 520.00
34 Hunter Node 100 Controller(Hockey Puck): Replace Battery(s)&Test w/Adjustments-ROW M-5 (Qty 1) 6-monthly S 520.00
Standard Irrigation Repairs:Price for completeion within two(2)work days or by Friday of the same regular workweek
Item Description UOM Unit Price
35 Level 1-replace(1)Solenoid&check/remake any loose or non-conforming connections EA S 75.00
est.15 per year (per repair)
36 Level 2-replace(1)Decoder&check/remake any loose or non-conforming connections EA $ I50.00
est.6 per-year (per repair)
37 Level 3-rebuild(1)Zone Valve&check/remake any loose or non-conforming connections EA $ 150.00
_ est.8 per-year (per repair)
38 Level 4-replace(1)Zone Valve-cut out(1)non-ganged valve&check/remake any loose or non-conforming connections EA $ 200.00
est.6 per-year (per repair)
39 Level 5-replace Battery and/or Reset 8"Hockey Puck"irrigation controllers EA $ 75.00
est.2-times per-year (per controller)
G.LIGHTING INSPECTION&REPORT:MSTU fixtures only PRIMARY CONTRACTOR
(Attachment E)
Item Description UOM Unit Price
40 Activate Lighting Circuits,Identify Outages&Issues,Submit Report Month $ 150.00
H.ADDITIONAL SERVICES FOR WORK AREAS:Pre-approved by the Project Manager PRIMARY CONTRACTOR
HOURLY RATES-SERVICE: (regular business hours.*)
Item Description UOM Unit Price
41 Supervisor(per staff hour) Flour S 75.00
42 Laborer/Helper(per staff hour) Hour $ 75.00
43 Irrigation Supervisor(per staff hour) Hour $ 75.00
44 Irrigation Technician(per staff hour) Hour S 75.00
HOURLY RATES-EQUIPMENT WITH OPERATOR: Inclusive of Class,License,Labor,Equipment,Fuel,&Materials
(regular business hours*`)
Item Description LOM Unit Price
45 Bobcat/Skid Loader Hour S 300.00
46 Bucket/Lift Truck Hour $ 300.00
47 Mini Excavator Hour S 300.00
48 Stump Grinder Flour $ 200.00
49 Truck,Class B or higher Hour $ 150.00
50 Water Truck Hour $ 150.00
FERTILIZER: Turf,Groundcovers,Shrubs,Trees,and Palms(October-November,April-May)
Item Description UOM Unit Price
51 8-0-12-Slow Release-Approx 130 bags @ 50 lb/bag,2 apps/year(65+65)-Application-only,price per bag 50 LB Bag $ 10.00
Turf,Groundcover,Shrubs,Trees(County-supplied fertilizer)
52 0-0-22 (So-Po-Mag)-Approx 8 bags @ 50 lb/bag,2 apps/year(4+4)-Application-only,price per bag 50 LB Bag $ 10.00
Palms(County-supplied fertilizer)
53 Application labor rate only(Granular fertilizer,Micronutrients,etc.)County-supplied 50 LB Bag $ 10.00
S4 Application labor&materials(Drench,Sequestrene Iron) LF $ 1.00
Contractor-supplied,per lineal foot(LF)
55 Application labor&materials(20-20-20 w/Ferromec AC 13-0-0 plus 6%Iron) SF $ 1.00
Contractor-supplied,per square foot(SF)
STRUCTURAL PRUNING: (Canopy Trees,Attachment C)April&September
Item Description UOM Unit Price
56 Virginia Live Gale Each $ 40.00
57 Dwarf Jatropha Each $ 40.00
58 East Palatka Holly Each $ 40.00
59 Floss Silk Trees Each $ 40.00
60 Hong Kong Orchid Each $ 40.00
61 Hopi Crape Myrtle Each $ 40.00
STRUCTURAL PRUNING(Palms,Attachment C-including fonds,seed pods,and boots)June
Item Description UOM Unit Price
62 Alexander Palm Each $ 15.00
63 Foxtail Palm Each $ 25.00
64 Paurotis/Everglades Palm Each $ 100.00
65 Royal Palm&Queen Palms Each $ 40.00
66 Cabbage Palm/Sabal Palm Each S 40.00
HEDGE PRUNING: Clusia,Podocarpus(upon request)
Item Description UOM Unit Price
67 One Sided-prune to flat top, Oat vertical side,6 ft up to 9 ft height as directed per lineal foot(LF) LF S 75.00
68 Two Sided-prune to Oat top, Oat vertical sides,6 ft up to 9 ft height as directed per lineal foot(LF) LF $ 150.00
LIGHT POLE CLEARING(upon request)
Item Description UOM Unit Price
69 Lumen Lamps Spider Webs-Remove from lens face of fixture,upon request(Approx 15 II height) Hour $ 75.00
70 Lumec Lamps Tree Limbs-Remove from lens face of fixture,upon request(Approx 15 ft height) Hour S 75.00
MULCH APPLICATION(upon request)
Item Description UOM Unit Price
71 Application labor-only rate,per 2 cubic ft bag(County-supplied Mulch) Bag $ 2.00
72 Application labor&materials rate,per 2 cubic ft bag (Contractor-supplied Mulch) Bag $ 2.00
Page 2 of 3 cAO
PRESSURE CLEANING(inclusive of all labor,materials,equipment to complete the work)
Item Description I UOM Unit Price
73 Brick Pavers,Stone,Concrete,Hard Surfaces per square foot(SF) SF $ 0.23
74 Wet&Forget'Liquid-Application only per gallon(GAL) GAL S 100.00
SPECIAL SERVICES
Item Description UODI Unit Price
75 Small Project Maintenance Hour S 75.00
TREE&PALM MAINTENANCE SERVICES(AII inclusive of labor,equipment,watering,materials,and incidentals to complete the work
Item Description UOM Unit Price
76 Staking Small Canopy Tree(2x2 posts&guy wire,or"Duckbill,"4"-6"caliper) Each S 75.00
77 Staking Large Canopy Tree(2x4 posts,or"Duckbill,"greater than 6"caliper) Each S 150.00
78 Staking Small Palm(2x2 posts&guy wire,or"Duckbill,"4"-6"caliper) Each $ 75.00
79 Staking Large Palm(2x4 posts&guy wire,or"Duckbill,"4"-6"caliper) Each S 150.00
80 Re-standing and Staking Small Canopy Tree(2x2 posts&guy wire,or"Duckbill,"4"-6"caliper) Each S 125.00
81 Re-staking Large Canopy Tree(2x4 posts,or"Duckbill,"greater than 6"caliper) Each S 200.00
82 Re-standing and Staking Small Palm(4"-6"Caliper) Each S 250.00
83 Re-standing and Staking Large Palm(Caliper greater than 6") Each $ 300.00
MATERIALS MARK-UP FIXED PERCENTAGE IS 15%
(Percentage is a markup on non-bid line items.Tax is not marked-up. Receipts are required with the invoice.)
Hourly Rates outside of regular business hours shall be billed at 1.5 x Regular hourly rates.("Time and a Half')
Prices shall remain firm for the initial year of the Agreement
CA°
Page 3 of 3
Other Exhibit/Attachment
Description:
❑ following this page (pages through )
O this exhibit is not applicable
Page 17 of 17
Fixed Term Service Multi-Contractor Agreement i
[2023_ver.2] C f}0