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Resolution 2023-217 RESOLUTION NO.2023- 2 1 7 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, TO REMOVE AGED ACCOUNTS RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE, FINDING THAT DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE REQUIRE REMOVAL FROM THE FINANCIAL RECORDS OF THE LIBRARY DIVISION. WHEREAS, pursuant to Resolution 2006-252, the Board of County Commissioners(Board)has established a procedure to remove past due accounts from active accounts receivable where diligent efforts at collection have proved unsuccessful; and WHEREAS,this adjustment is proper and in the best interest of the county because the amounts were deemed uncollectible after multiple attempts; and WHEREAS,the Library staff completed diligent efforts to collect these past amounts, including an initial automated telephone call when the item is about to be due to see if a renewal of the item is desired then a second automated telephone call occurs the day after the item was due. If the item has not been returned at this time a mailed letter of notice is sent no later than when the item is 30 days late and the patron' s library account is locked so that the patron cannot use the account until the item is returned and amounts paid.A second letter of notice is sent at 60 days late, if the item has not been returned or amounts paid. A third letter of notice is then sent if not resolved that has a bill for the amount due to the Libraries. The Library Division has not turned the accounts over to the County' s debt collection agency since the patron' s account is locked and further usage of the account cannot occur until amounts due are paid. The Library Division Director has determined that the identified receivables attached to this Executive Summary are uncollectible and have complied with Board Resolution 2006-252; and WHEREAS, Collier County Public Library Division diligently attempted, without success, to collect on past due accounts totaling $152,843.83 for materials not returned and service fees, and $25,800.30 for overdue fines of materials returned by patrons listed within active accounts receivable records; and WHEREAS, all items requested for removal are aged at least five years; and WHEREAS, the Library Advisory Board is recommending that the Board remove past aged accounts receivable from active accounts receivable. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that: 1. The Board finds that the Collier County Public Library Division has made diligent efforts to collect the total debt amount by researching the balances and reviewing any applicable records for further information. 2. Despite diligent efforts,the Library Division is not able to collect the debts of materials not returned and service fees of$152,843.83 or the$25,800.30 in overdue fines that were not paid on materials returned by patrons. 3. The Board finds that the total amount of $178,644.13 may be removed from active accounts receivable in accordance with generally accepted accounting procedures and pursuant to law by Resolution. [23-LIB-00194/1820758/1] • 2023 Resolution—Uncollectible Fines and Fees Collier County Public Library THISRESOLUTION ��ADOPTED after motion, second and majority vote, this (2 day of Decentbe,/ , 2023. ATTEST: 0 BOARD OF COUNTY COMMISSIONERS CRYSTA-g' 7 L ' .&ERK COLLIER COUNTY, FLORIDA -`' K^ By _ By Attest asp ' Fty erk Rick LoCastro,Chairman sign kriie rvI .•••'' Approved a o. rm n Ie '9: Jeffrey A. at . ow, ounty Attorney J [23-1.1 n-00194/1820758/11 2023 Resolution—Uncollectiblc Fines and Fees Collier County Public Library