Telephonic Hearing ProceduresCOLLIER COUNTY VALUE ADJUSTMENT BOARD
LOCAL TELEPHONIC HEARINGS POLICIES AND PROCEDURES
The following procedures must be followed in order to participate telephonically in any hearing
before the Collier County Value Adjustment Board (VAB). These local policies and procedures
do not change, extend or shorten statutory evidence exchange requirements. All parties must
comply with statutory evidence exchange requirements, and the local procedures set forth
herein are for the production of evidence to VAB Administration only, and only for matters
where telephonic hearings have been permitted.
1. A request to participate telephonically must be received by the VAB no later than
THREE (3) BUSINESS DAYS PRIOR TO THE SCHEDULED HEARING DATE to
allow sufficient time for VAB Administration and the appointed special magistrate to
make the necessary provisions. The request must be submitted on the local VAB
form, available on the VAB link on the Clerk’s website at:
https://app.collierclerk.com/board-records-vab/value-adjustment-board and e-mailed
to vabclerk@collierclerk.com; or mailed to Collier County Clerk of the Circuit Court,
Board Minutes and Records Department, 3299 Tamiami Trail East, Suite 401,
Naples, FL 34112-5746 or Clerk of the Circuit Court, Board Minutes & Records
Department, PO Box 413044, Naples, FL 34101-3044; or faxed to (239) 252-8408.
By requesting a telephonic hearing, a party expressly agrees to the following
procedures set forth below.
2. Telephonic hearings will be scheduled only if the telephonic hearing is requested within
the time frame set forth herein, and the party requesting the telephonic hearing(s) has
a valid medical reason that does not allow him/her to be physically present, which
medical reason may include quarantine issues due to a state, national or global
pandemic.
3. Upon receipt of the request for a telephonic hearing, so long as said request is
granted, the VAB Clerk will provide the parties with procedures for telephonic hearings
and will provide the party requesting a telephonic hearing with the telephone number
to the Hearing Room or Chambers in which the hearing will be held.
a) Any and all parties and witnesses must appear in person during a VAB hearing
at the time of the scheduled telephonic hearing, unless a specific and timely
request is made, in writing to the VAB Clerk, to appear by telephone.
b) The party requesting a telephonic hearing shall call the Hearing Room or
Chambers at the time designated on their hearing notice. Failure to call the
Hearing Room or Chambers at the time designated on the hearing notice will
result in a failure to appear and a no-show/denied recommended decision will be
issued by the special magistrate.
c) Remote parties (parties not personally present in the hearing room) shall not use
a speaker phone during the telephonic hearing, as this may interfere with the
recording of the hearing; clarity is of the utmost importance.
d) If more than one party or witness is participating telephonically, parties shall
identify themselves each time they speak so that all parties will know who is
addressing the VAB at all times.
e) The VAB will conduct all telephonic hearings according to Florida law, Florida
Administrative Code Sections 12D-9 and 12D-10 and any other applicable law,
rule or legal resource governing telephonic hearings.
f) If a party requests a telephonic hearing, the party is still required to follow the
sections of the Florida Statutes and the Florida Administrative Code which apply
to the exchange of evidence. All Evidence must be MAILED or EMAILED to
the VAB Clerk at the addresses set forth above so that the same is received by
the VAB Clerk no later than three (3) business days prior to the telephonic
hearing. This requirement is in addition to the requirements set out in the Collier
County VAB Local Evidence Policies and Procedures. These policies and
procedures require that in the event a taxpayer or taxpayer representative
uploads evidence into the Axia system, any such evidence shall be uploaded into
the VAB Axia system at least fifteen (15) calendar days prior to the
corresponding hearing or a reasonable time prior to the corres ponding hearing,
if not available fifteen (15) calendar days prior to the corresponding hearing.
g) The party requesting a telephonic hearing must also specify in their request
whether any witnesses will be presenting evidence, and whether said witnesses
will be appearing by telephone or in person.
Any and all parties and/or witnesses appearing by telephone for a VAB hearing must be sworn
in at the commencement of the hearing by a notary public or other person commissioned to
administer an oath. In instances where the remote party is unable to appear before a notary,
such as a medical reason as listed above, the remote party will be required to provide
identifying information as follows:
1) Licensed taxpayer representatives - the licensed taxpayer representative should be
prepared to state, for the record, their name, their title (i.e. attorney, CPA, broker, etc.),
their business address and license number as identifying information.
2) Unlicensed taxpayer representatives - the unlicensed taxpayer representative should be
prepared to state, for the record, their name, the name of the company they work for,
their title within that company, the business address for the company and the names of
the represented taxpayer(s).
3) Collier County Property Appraiser Agents - should have someone else from their office
appear to assist in providing identifying information, and should be prepared to state, for
the record, their name, their title within the Property Appraiser’s Office and their business
address.
4) Taxpayers - should be prepared to state, for the record, their name, their address, their
phone number, their date of birth and the last four digits of their social security number.
The identifying information will be made part of the verbatim record but will NOT be made part
of the recommended decision or the final decision. The special magistrate will only include
information within the recommended decision, that indicates that the special magistrate
requested identifying information from the remote party in order to administer an oath, and that
the remote party provided the same to the satisfaction of the presiding special magistrate.
COLLIER COUNTY VALUE ADJUSTMENT BOARD
REQUEST FOR TELEPHONIC HEARING
Hearing Location: Collier County Clerk of the Circuit Court, 3299 Tamiami Trail East, Suite/Room
Naples, FL 34112-5746
Petition No(s): Hearing Date/Time:
TAXPAYER/AGENT INFORMATION
Name: ________________________________________________________________________________
Telephone: ____________________________________ Email: ________________________________
COMPLETE ALL THAT APPLY
Names of the parties/witnesses that will participate telephonically at the hearing: __________________
Names of the parties/witnesses that will appear in person at the hearing: _________________________
By signing this request form, I understand and agree to the following:
I will have a notary present at my telephonic hearing to administer an oath, or if, due to medical reasons, I am
unable to have a notary present, I will provide identifying information as required
The requesting party has a valid medical reason that does not allow him/her to be physically present.
Any and all evidence that the Taxpayer/Agent wishes to have considered at the hearing has been or will be
exchanged with the Property Appraiser pursuant to Florida law AND one (1) additional HARD COPY of any
such exchanged evidence will be MAILED or EMAILED to the VAB Clerk so that the same is received by the
VAB Clerk no later than three (3) business days prior to the corresponding hearing.
All other conditions described in the Collier County Value Adjustment Board Telephonic Hearing Procedures
are available at the Value Adjustment Board link at the Clerk's website: https://app.collierclerk.com/board-
records-vab/value-adjustment-board
Taxpayer/Agent (Circle One) Signature Printed Name Date
Requests for Telephonic Hearings must be received by the VAB clerk no later than three (3) business
days prior to the scheduled hearing date. Requests may be mailed to Collier County Clerk of the Circuit
Court and Comptroller, Board Minutes and Records Department, 3299 Tamiami Trail East, Suite 401,
Naples, FL 34112-5746 or Clerk of the Circuit Court, Board Minutes & Records Department, PO Box
413044, Naples, FL 34101-3044; or e-mailed to vabclerk@collierclerk.com; or faxed to (239) 252-8408
These local policies and procedures do not change, extend or shorten statutory evidence exchange
requirements. All parties must comply with statutory evidence exchange requirements, and the local procedures
set forth herein are for the production of evidence to VAB Administration only, and only for matters where
telephonic hearings have been permitted.
Collier County Value Adjustment Board
Telephonic Hearing Sworn Affidavit
Petition Number: ____________________
I hereby swear and affirm that all statements made by me,
____________________________________, party/witness (Circle One) in the above referenced
Collier County Value Adjustment Board Petition, were the truth and nothing but the truth, during the
telephonic hearing held in the Value Adjustment Board Hearing Room,
on______________________, 20_____ at _________ a.m./p.m. for the above referenced Collier
County Value Adjustment Board Petition.
Signature: __________________________________
Printed Name: _______________________________
ACKNOWLEDGEMENT
State of _________________________County of _________________________
Before me, the undersigned authority, personally
appeared____________________________________, who produced _______________________as
identification, or who is personally known to me, and who by me was duly sworn, states that his/her
testimony during the hearing for above referenced Collier County Value Adjustment Board Petition
was the truth and nothing but the truth.
In witness my hand and official seal this ________day of _____________________, 20 .
______________________________
Notary Public (SEAL)
This original notarized document must be submitted by e-mail to vabclerk@collierclerk.com after the
hearing, no later than the end of the next business day.
This original document must also be mailed to the address below within seven (7) days of the hearing date:
Collier County Clerk of the Circuit Court
and Comptroller
Board Minutes and Records Department
3299 Tamiami Trail East, Suite 401
Naples, FL 34112-5746
or
Clerk of the Circuit Court and Comptroller
Board Minutes and Records Department
PO Box 413044
Naples, FL 34101-3044