Backup Documents 12/14/2021 Item #16D3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO U 3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATU
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original document.must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomev Office.
Route to Addressee(s) (List in routing order) Office Initials Date
3. County Attorney Office County Attorney Office /,Ve /� /7//0Zi
4. BCC Office Board of County ,Or
Commissioners , % S` / //7/ /
5. Minutes and Records Clerk of Court's Office ititt)
ilAgaogi /d 37i*
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Tanya Williams, Library Director Fi/;_,44 X7392
Contact%Department
Agenda Date Item was 12/14/2021 (.!- Agenda Rem Number 16D,3
Approved by the BCC
Type of Document Resolution—Aged Acco nts Receivable Number of Original
J
Attached ai 0 e7'�7 Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable columniwhichever is Yes N/A(Not
appropriate. (,Initial) Applicable)
I. Does the document require the chairman's original signatur TAMP O
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name; Agency; Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be TW
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the TW
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's TW
signature and initials are required.
7. In most cases(some contracts are an exception), the original document and this routing slip TW
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC ont0Lajand all changes made during the q N/A is not
meeting have been incorporated in the attached document. The County Attorney's J A, an option for
Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the J4i N/A is not
BCC,all changes directed by the BCC have been made, and the document is ready for the / an option for
Chairman's signature. /(' this line.
1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 6 D 3
Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Tuesday, December 21, 2021 9:09 AM
To: WilliamsTanya
Subject: Resolution 2021-247 (Item #16D3 12-14-21 BCC Meeting)
Attachments: Resolution 2021-247.pdf
Good Morvtivtg Tavtya,
Please fivtd the attached resolutiovt, adopted by the
BCC Decewber 14, 2021, for your records.
Thavtk you!
Ann Jennejohn
13MR Sevtior Deputy Clerk II
L , T{Ch;� Clerk to the Value Adjustvtnevtt Board
,, Office: 239-252-8406
Fax: 239-252-8408 (if applicable)
Avtyt.Jevtvtejohvt@CollierClerk.cow
a- Office of the Clerk of the Circuit Court
fYl�1.""K's8.04 & Comptroller of Collier Couvtty
3299 Tamiawti Trail, Suite #4O1
Naples, FL 34112-5324
www.CollierClerk.com
i
1603
RESOLUTION NO. 2021- 247
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE, FINDING THAT
DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS AND
THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE REQUIRE
REMOVAL FROM THE FINANCIAL RECORDS OF THE LIBRARY DIVISION.
WHEREAS, pursuant to Resolution 2006-252, the Board of County Commissioners (Board) has
established a procedure to remove past due accounts from active accounts receivable where diligent efforts
at collection have proved unsuccessful; and
WHEREAS, Collier County Public Library Division diligently attempted, without success, to
collect on past due accounts totaling$28,627.95 for materials not returned and service fees,and$36,632.20
for overdue fines of materials returned by patrons listed within active accounts receivable records; and
WHEREAS, all items requested for removal are aged at least five years; and
WHEREAS, the Library Advisory Board is recommending that the Board remove past aged
accounts receivable from active accounts receivable.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that:
1. The Board finds that the Collier County Public Library Division has made diligent efforts to collect
the total debt amount by researching the balances and reviewing any applicable records for further
information.
2. Despite diligent efforts,the Library Division is not able to collect the debts of materials not returned
and service fees of$28,627.95 or the $36,632.20 in overdue fines that were not paid on materials returned
by patrons.
3. The Board finds that the total amount of $65,260.15 may be removed from active accounts
receivable in accordance with generally accepted accounting procedures and pursuant to law by Resolution.
THIS RESOLUTION ADOPTED after motion, second and majority vote, this icHt ,day of
f oQ. . , 2021.
A S'T, '.na BOA' 'a SUNTY COM SIONERS
C RY‘40a'° �IiiiNZ�L, CLERK COLLI' ' OUNTY, FLORI
By: tt...... )r • By:
Attes Clerk enny Taylor, hairman
fgi n ,ure Pott
'
Appro e, . and legality:
141
It, 4. .
Jeffreyil . �;tzkow, County Attorney
2021 Res. do ncollectible Fines and Fees Collier County Public Library