Backup Documents 07/13/2021 Item #16E 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 E 4
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office County Attorney Office14 /.13
a I
2. BCC Office Board of County ('
Commissioners �j
I • pC I
3. Minutes and Records Clerk of Court's Office r(gd_i 0-3°
Iry
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Erin Cook,Accounting Supervisor Contact Information 239-252-3756
Contact/Department Emergency Medical Services
Agenda Date Item was July 13,2021 Agenda Item Number 16.E. 14
Approved by the BCC
Type of Document Resolution Number of Original 1
Attached �G+ Documents Attached
nn0 )rr
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK EC
2. Does the document need to be sent to another agency for additional signatures? If yes, EC
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be EC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's EC
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the EC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's EC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip EC
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 07/13/2021 and all changes made during EC N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the Vik an option for
Chairman's signature. this line.
16E4
MEMORANDUM
Date: July 15, 2021
To: Erin Cook, Accounting Supervisor
Emergency Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Resolution 2021-149: Removal of 8,023 Ambulance Service
Accounts
Attached is a scanned copy of the document as referenced above, (Item #16E4) as
approved by the Board of County Commissioners on Tuesday, July 13, 2021.
The Board's Minutes & Records Department has kept the original as part of the
Board's Official Records.
If you have any questions, please contact me at 239-252-8411.
Thank you.
Attachment
I 6E 4
RESOLUTION NO. 2021- 1 4 9
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO AUTHORIZE THE REMOVAL FROM
THE BOOKS AND RECORDS OF COLLIER COUNTY CERTAIN ACCOUNTS
AND THEIR RESPECTIVE BALANCES WHICH HAVE BEEN PREVIOUSLY
RECOGNIZED AND RECORDED AS BAD DEBT EXPENSES.
WHEREAS, Collier County provides emergency ambulance transportation services throughout
Collier County; and
WHEREAS, emergency ambulance transportation service fees are received by the County after
the services have been rendered due to the County's responsibility to protect the public health, safety and
welfare; and
WHEREAS, the County is unable to collect some debts, and others the Board is statutorily
prohibited from collecting or due to contractual arrangements cannot be collected; and
WHEREAS, the County's generally accepted and practiced accounting method to recognize an
allowance for bad debts is a periodic or annual bad debt expense in the books and records for accounts
that have been identified by the Department as un-collectible; and
WHEREAS, the County's accepted and practiced accounting method to recognize bad debt is a
periodic or monthly bad debt recognition, which is a percentage of the total billed in the month; and
WHEREAS, Rule 691-71, Florida Administrative Code, allows the Board to adjust accounts
receivable for less than the full amount if the accounts have not been reported to the Department of
Financial Services, Division of Accounting and Auditing for disposition; and
WHEREAS, the subject accounts have not been reported to the Department of Financial
Services, Division of Accounting and Auditing; and
WHEREAS, County Resolution No. 08-27, Section 2. H and I, provides for removing these
accounts from the Board's Emergency Medical Services Fund Accounts Receivable; and
WHEREAS, the Board of County Commissioners hereby finds that diligent efforts at collection
have proven unsuccessful and circumstances warrant the adjustment.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA,that:
1. The following chart sets forth the charges billed,the portion uncollectible due to statutory
prohibitions and Board contractual arrangements, the amount collected and the balance of accounts
receivable to be written off:
[21-EMS-01050/1642459/1]
16E4
Contractual &
Gross Charges other Amount Net Write-Off Write-Off Total
Billed Adjustments Net Billed Collected Collection % Amount % Accounts
25,792,710.72 8,090,509.28 17,702,201.44 12,327,640.45 70% 5,374,560.99 30% 8023
2. The Board authorizes staff to remove 8,023 individual accounts and their respective balances for
a total of $5,374,560.99 from the Board's Emergency Medical Services Fund. Same amount will be
removed from the Accounts Receivable General Ledger control account, and the Allowance for Doubtful
Accounts General Ledger control account in the Board's Emergency Medical Services Fund.
This Resolution adopted on this 13th day of July, 2021 after motion, second and majority vote
favoring adoption.
ATTEST: BOARD F COUNTY COMMISSIONERS
Crys�i e lal ti� i®1, Clerk of Courts COLLI NTY, FLO
By: 014418
Attest •0t -�
ty Clerk Penny Taylor, Chair
F�
<<-sjunature onlx,
h_ iil
Approve .,-. qc r 1 and legality:
Jeffrey A. : latz i ow, County Attorney
Item# 4 to
.Elf
Agenda 13
Date
Date r
Rec'd ffa1
Deputy Clerk
121-EMS-01050/1642459/11