Backup Documents 07/13/2021 Item #16E 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b E 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office County Attorney Office ,...1
2. BCC Office Board of County
Commissioners 15--i)
3. Minutes and Records Clerk of Courts Office Ti( 1 3
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Erin Cook,Accounting Supervisor Contact Information 239-252-3756
Contact/Department Emergency Medical Services
Agenda Date Item was July 13,2021 Agenda Item Number 16.E
Approved by the BCC
Type of Document Resolution Number of Original 1
Attached Documents Attached
?Oat I%
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK EC
2. Does the document need to be sent to another agency for additional signatures? If yes, EC
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be EC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's EC
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the EC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's EC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip EC
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 07/13/2021 and all changes made during EC N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for th' I an option for
Chairman's signature. this line.
16E3
MEMORANDUM
Date: July 15, 2021
To: Erin Cook, Accounting Supervisor
Emergency Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Resolution 2021-148: Removal of Aged Accounts
Attached is a scanned copy of the document as referenced above, (Item #16E3) as
approved by the Board of County Commissioners on Tuesday, July 13, 2021.
The Board's Minutes & Records Department has kept the original as part of the
Board's Official Records.
If you have any questions, please contact me at 239-252-8411.
Thank you.
Attachment
16E3
RESOLUTION NO.2021 - 1 48
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE, FINDING
THAT DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE
FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE
REQUIRE REMOVAL FROM THE FINANCIAL RECORDS OF THE
COLLIER COUNTY HUMAN RESOURCES DIVISION.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
(Board) has established a procedure to remove past due accounts from active accounts receivable
where diligent efforts at collection have proved unsuccessful; and
WHEREAS, the Collier County Emergency Medical Services Division has diligently
attempted, without success, to collect on past-due accounts totaling $4015.00 relating to services
and records provided to customers.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,FLORIDA that:
1. The Board finds that the Collier County Emergency Medical Services Division has
made diligent efforts to collect the total debt amount by researching the balances and reviewing any
applicable records for further information.
2. Despite diligent efforts, it is not able to collect the debts but is able to determine that
these accounts are uncollectible.
3. The Board finds that the total amount of $4015.00 may be removed from active
accounts receivable in accordance with generally accepted accounting procedures and pursuant to
law by Resolution.
THIS RESOLUTION ADOPTED after motion, second and majority vote, this J 3''day of
. )v,\ , 2021.
.A;tFEST:' ••.`',`, BOARD a F COUNTY COMMISSIONERS
r;;CrystarK. I n eI Clerk of Courts con't R 'O 4 TY, FLO
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�; haP sty Clerk Penny Taylor, Chair
witty
Approve I . d legality: Item# L (D C 3
Agenda .3.1(3I�
Jeffrey A. K,aatzko !, C ty Attorney Date f
Date (SI 24
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duty Clerk