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Backup Documents 07/13/2021 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6 0 6 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Catherine Sherman Community & Human 7/8/2021 Services 2. Jennifer Belpedio County Attorney Office la/9) ,, n 3. BCC Office Board of County Commissioners 4. Minutes and Records Clerk of Court's Office � ( i 0 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Catherine Sherman/Community and Human Phone Number (239)252-1425 Contact/ Department Services Agenda Date Item was 7/13/2021 Agenda Item Number 16.D.6 Approved by the BCC Type of Document Amendment 1 to Subrecipient Agreement Number of Original 3 Attached with CCSO, Sheriff's Depatlment PPE Documents Attached Project PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable col , • er is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signatu ?STAMP OK CS Stamp OK if Original is NOT required 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be CS signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the CS document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CS signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on above date and all changes made during N/A is no the meeting have been incorporated in the attached document. The County e3M'_5-7 option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not an BCC,all changes directed by the BCC have been made,and the document is ready for the 4) optio Chairman's signature. this iM I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16D6 MEMORANDUM Date: July 16, 2021 To: Catherine Sherman, Grants Coordinator Community & Human Services From: Teresa CAnnon, Sr. Deputy Clerk Minutes & Records Department Re: Amendment #1 to Subrecipient Agreement w/CCSO for Sheriff's Department PPE Project Enclosed please find two (2) originals of each document referenced above (Agenda Item #16D6), approved by the Board of County Commissioners on Tuesday, July 13, 2021. The Minutes & Records Department has retained an original as part of the Board's Official Records. If you have any questions, please contact me at 252-8411. Thank you. Enclosures 1606 FAIN# 2020-VD-BX-1629 Federal Award Date 06/02/2020 Federal Award Agency DOJ-Bureau of Justice Administration (BJA) CFDA Name Coronavirus Emergency Supplemental Funding Program (CESF) CFDA/CSFA# 16.034 Total Amount of Federal $201,265.00$218,127.00 Funds Awarded Subrecipient Name Collier County Sheriffs Office DUNS# 18-7217526 FEIN# 59-6000561 R&D No Indirect Cost Rate No Period of Performance 01/20/2020-01/31/2022 Fiscal Year End 09/30 Monitor End: 3/2022 • FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY,FLORIDA AND COLLIER COUNTY SHERIFF'S OFFICE (CCSO) 101 This AGREEMENT is made and entered into as of thisrday of 021, by and between Florida (COUN an oilier CountySheriff's Collier County, a political subdivision of the State of Office(SUBRECIPIENT), a governmental agency existing under the laws of the State of Florida. WITNESSETH WHEREAS, on September 22, 2020, Agenda Item 16.D.11, the COUNTY entered into an Agreement with the Collier County Sheriff's Office to administer the Department of Justice - Bureau of Justice Assistance,Emergency Supplemental Funding Program. WHEREAS, the parties wish to amend the Agreement to increase the amount of grant funds awarded. NOW,THEREFORE, in consideration of the mutual promises and covenants contained herein,the parties hereto agree to amend the Agreement as set forth below. Words Stuck Through are deleted; Words Underlined are added. Collier County Sheriff's Office Sheriff's Department PPE Project(PPE) __, BJA-CV-20-001 Page 1 ,)VC 1 6D 6 PART 1 SCOPE OF WORK 1.2 PROJECT DETAILS A. Project Description/Project Budget Description Federal Amount Personnel (hiring, overtime, etc.) $ Training&Travel $ Equipment(law enforcement PPE) $ Supplies(gloves, masks, sanitizer, etc.) $201,265.00 $218,127.00 Medical needs of inmates $ Other: $ Total Federal Funds: $201,265.00 $218,127.00 The SUBRECIPIENT will accomplish the following checked project tasks: ❑ Maintain and provide to the COUNTY, as requested, beneficiary documentation ® Provide Monthly Reports on project progress ® Ensure attendance by a representative from executive management at partnership meetings, as requested by CHS. Z Identify Lead Point of Contact/Manager for the project. ® Ensure project sites are Section 504/ADA accessible * * * 1.4 AGREEMENT AMOUNT The COUNTY agrees to make available TWO HUNDRED AND ONE THOUSAND, TWO HUNDRED AND SIXTY FIVE DOLLARS AND 00 CENTS ($201,265.00) TWO HUNDRED AND EIGHTEEN THOUSAND, ONE HUNDRED AND TWENTY SEVEN DOLLARS ($218,127.00) for use by the SUBRECIPIENT, during the term of the Agreement (hereinafter, referred to as the"Funds"). Modifications to the"Budget and Scope"may only be made if approved in advance.Budgeted fund shifts between line items shall not be more than 10 percent of the total funding amount. Fund shifts that exceed 10 percent of the Agreement amount shall only be made with Board of County Commissioners (Board) approval. The COUNTY shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks, as accepted and approved by CHS. SUBRECIPIENT may not request disbursement of CESF funds until funds are needed for eligible costs, and all disbursement requests must be limited to the amount needed at the time of the request. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations Collier County Sheriff's Office I �� Sheriff's Department PPE Project(PPE) \ BJA-CV-20-001 Page 2 1606 - incurred during the term of this Agreement.Invoices for work performed are required every month. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of$0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but,not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than 90 days after the end of the Agreement. Work performed during the term of the program but not invoiced within 90 days after the end of the Agreement may not be processed without written authorization from the Grant Coordinator. The County Manager or designee may extend the term of this Agreement for a period of up to 180 days after the end of the Agreement. Extensions must be authorized, in writing, by formal letter to the SUBRECIPIENT. No payment will be made until approved by CHS for grant compliance and adherence to any and all applicable Local, State, or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the"Local Government Prompt Payment Act." 1.6 NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, personal delivery, or by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Ed Bonilla Catherine Sherman, Grant Coordinator Collier County Government Community and Human Services Division 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 Email: Ea llla eollier-ee yfl o Catherine.Sherman@colliercountyfl.gov Telephone: (239) 252 5713 (239)252-1425 SUBRECIPIENT ATTENTION: Kevin Rambosk, Sheriff Collier County Sheriff's Office 3319 Tamiami Trail East Naples, FL 34112 Email: Kevin.Rambosk@colliersheriff.org Telephone: (239)252-9300 Collier County Sheriffs Office Sheriff's Department PPE Project(PPE) (u':\' BJA-CV-20-001 Page 3 16D6 IN WITNESS WHEREOF, the SUBRECIPIENT/SPONSOR and the COUNTY, have each respectively, by authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: t '� ; BOARD NTY COMM ON S OF CRYS '4.KINZE„,C1 ARK COLLIE UNTY LO D te4t.ktelt- By. r` .0 Clerk PENNY TAYLOR, CHAIRPERSON At t-as_to C ' ant figs tore only. Date: , �3 COLLIER COUNTY SHERIFF'S OFFICE Dated: ql �� �aL, (SE L) 4)1.A By: KEN RAMB K, SHERIFFI Date: 1 V`' 202 1 Approved as to form and ality: %4(XA Jennifer A. Belpedio Assistant County Attorneyyam Date: 113 ) al (..9\ Item# WIAACIP c enda r/ 0 ray�a' Gate T J1 RCh 14/512i RDeputy Clerk Collier County Sheriffs Office Sheriff's Department PPE Project(PPE) BJA-CV-20-001 Page 4 ,e3"" XE ,f,<d Collier County Sheriffs Office 3319 Tamiami Trail East Bldg.J.Naples,FL 341 12 - SHERIFF KEVIN J. RAMBOSK 239.774.4434 www.colliersheriff.org ti JFRI/IGE 04' 4FR'`F KEVIX J. ` I ? 0 July 7, 2021 To whom it may concern: Per Collier County Sheriff's Office (CCSO) policy Chapter A-1, Section 3 in the temporary absence of the Sheriff Kevin Rambosk, his responsibilities shall shift to the Undersheriff James Bloom. Attached is CCSO policy for your review. Thanks for your consideration to this matter. Marie Ruiz r1 Finance Manager COLLIER COUNTY SHERIFF'S OFFICE 1 b OPERATIONS MANUAL CHAPTER A-1, SECTION 3 SUBJECT TITLE: DELINEATION OF RESPONSIBILITY ORIGINAL ISSUE: 5/01/94 REVISED: 12/96;7/98;4/99;4/00;11/00;7/01;3/02;8/02;11/03;9/06;5/08;12/09;1/12; 5/14 APPLICABILITY: ALL MEMBERS PURPOSE -The purpose of this directive is to describe levels and lines of authority and to set forth details related to chain of command. 1.3.1 DESCRIPTIONS OF DUTIES AND RESPONSIBILITIES: The CCSO shall maintain, through its Human Resources Bureau, updated statements of the duties and responsibilities of each position assignment within the CCSO. Position descriptions for each organizational component are available to all CCSO members. 1.3.2 ACCOUNTABILITY: A. Every member of the CCSO is given the appropriate authority to execute effectively his/her defined area of responsibility. B. All members are accountable for the proper use of delegated authority, as well as for the failure to use (proper) authority when necessary. C. All supervisors are accountable for the activities of members under their immediate control. 1.3.3 ORDER OF SUCCESSION: A. In the temporary absence of the Sheriff, his responsibilities shall shift to the Undersheriff. B. In the temporary absence of the Sheriff, and the Undersheriff, the responsibilities of the Sheriff shall shift to the department chiefs who carry the rank of Major in order of seniority (in order of appointment to Major), then successively to the division captains in order of seniority (in order of appointment to Captain). 1.3.4 DESCRIPTIONS OF RANK: A general description of each rank is as follows: A. The Sheriff is the chief law enforcement officer in the county. The authority of the Sheriff in law enforcement matters is paramount throughout the unincorporated and incorporated areas. (REVISED 05/26/2014) 1606 CCSO OPERATIONS MANUAL CHAPTER A-1, SECTION 3, PAGE 2 1. The Sheriff has the authority and responsibility for the management, direction, and control of the operations and administration of his Office. These responsibilities include (but are not limited to): a. Preservation of the peace b. Protection of life and property c. Prevention of crime d. Detection of violations and enforcement of all laws over which the Sheriffs Office has jurisdiction e. Service of civil and criminal process issued from the various courts f. Attendance at all terms of circuit and county court within Collier County g. Attendance at designated meetings of the Collier County Board of Commissioners h. Fiscal management 2. In order to carry out the many functions of the CCSO, the Sheriff may appoint certified deputies to act as his alter ego with his same power. The Sheriff is responsible and liable for the actions of his Deputies. The Sheriff possesses sole authority over the selection, appointment, and release from duty of members, and the setting of salaries. 3. The Sheriff has the power to prescribe, promulgate, and enforce Agency policies, procedures, orders, rules, and regulations consistent with the Florida and U.S. Constitution, Federal and state laws, and county ordinances for the administration of the CCSO. 4. Only the Governor has the authority to investigate the Sheriff for misfeasance, malfeasance, or nonfeasance. As a Constitutional Officer in Collier County, the Sheriff submits his budget to the County Commission for approval. If the Commission disapproves, the Sheriff may elect to exercise his authority to appeal to the Florida Cabinet. B. UNDERSHERIFF—appointed by the Sheriff and serves as the second in command for the agency, reporting directly to the Sheriff. The Undersheriff directly supervises Department Chiefs and shares delegated responsibility and authority for the oversight of the agency. All agency positions, except the Sheriff, are subordinate to the Undersheriff. The Undersheriff directs all Department Chiefs and is responsible for policy formulation and review, direction of internal review processes and agency evaluations and formal reports to the Sheriff. C. CHIEF OF OPERATIONS, CHIEF OF INVESTIGATIONS, CHIEF OF ADMINISTRATION, CHIEF OF CORRECTIONS, CHIEF OF COMMUNITY ENGAGEMENT, AND CHIEF OF LEGAL &COURT SERVICES are appointed by the Sheriff to coordinate, manage, and direct their individual department's activities and services, and recommend and administer CCSO policies, priorities and procedures. Department Chiefs will provide administrative assistance to the Sheriff and the Undersheriff, assist in development, planning, and implementation of CCSO goals and objectives and evaluate and address changing patterns of criminal activity and other concerns of the Sheriffs Office. (REVISED 05/26/2014) 16Q6 CCSO OPERATIONS MANUAL CHAPTER A-1, SECTION 3, PAGE 3 D. CERTIFIED POSITIONS: 1. Captain — usually appointed by the Sheriff to command a larger division. Division Captains report directly to the appropriate Department Chief. a. Captains plan, organize, implement policy and procedure, rules, and regulations and direct the activities of their respective divisions. b. Captains have the authority to issue orders for their divisions consistent with those of the Sheriff. 2. Commander — usually commands smaller divisions or multiple bureaus and/or geographically deployed elements. Commanders serve under the supervision and control of the assigned Captain or Chief of the responsible division/department. Commanders promote policy revision, policy compliance and review through contact with field and operational elements and act as liaison to CCSO HQ for policy communication. Commanders are authorized to interpret policy and direct operational elements of the Agency. Commanders who are responsible for a Division shall have the same administrative approval authority otherwise afforded to a Captain. 3. Lieutenant - commands a bureau/district/shift, under the control of the respective Captain/Director and/or Commander. Lieutenants have the authority to issue orders for those under their command as long as they are consistent with those of the Sheriff. 4. Sergeant - supervises a section or shift, under the command of a lieutenant; and personally performs patrol, investigative, special assignments, public service, arrest, confinement, and administrative duties. 5. Corporal — generally a non-supervisory position, performs law enforcement, crime prevention, traffic control, public service, bailiff, and jail facility duties on a regular basis. 6. Certified Deputy - performs law enforcement, crime prevention, traffic control, public service, bailiff, and jail facility duties. 7. Rank may be assigned by the Sheriff based on experience required by a specific position, i.e. Executive Officer or Legal Staff. E. CIVILIAN POSITIONS: 1. Division Director - the equivalent of a Captain; commands either the Communication Services, Information Technology, Finance, or Human Resources Division. Directors usually answer directly to the Chief of Administration. 2. Bureau Manager- the equivalent of a Lieutenant; under the control of the applicable Division Captain or Director. 3. Section Supervisor - the equivalent of a Sergeant; personally performs administrative duties under the control of a Lieutenant or Bureau Supervisor. 4. Civilian Member - performs administrative and/or support duties. F. Community Service Deputy - Uniformed, non-certified members who perform quasi-law enforcement, crime prevention, traffic control, public service, and support duties. 1.3.5 SPAN OF CONTROL: (REVISED 05/26/2014) 1 606 CCSO OPERATIONS MANUAL CHAPTER A-1, SECTION 3, PAGE 4 A. In order to achieve effective direction, coordination, and control, the number of members under the immediate control of a supervisor shall not exceed 15. However, the optimum span of control depends upon a number of considerations. (Patrol operations span of control is reflected in 0-1.1.) B. It shall be the responsibility of the Captains and Directors to periodically review the span of control of all supervisory members under their command in order to maintain the efficiency of both the supervisors and their subordinates. In doing so, a minimum of the following should be considered: 1. The competence of both the supervisor and the subordinates; 2. The degree of inter-action between the units or members; 3. The extent to which the supervisor must carry out non-managerial responsibilities, and the demands on his/her time from other people and units; 4. The similarity or dissimilarity of the activities being supervised; 5. The incidence of new problems in a unit; 6. The extent of standardized procedures; 7. The degree of physical dispersion of subordinates. C. The optimum span of control may vary considering the above factors, therefore emphasis should be placed on stability and predictability when considering a specific situation. 1.3.6 COMMAND RESPONSIBILITY: A. Each member will be directly accountable to only one supervisor at any given time. B. Each organizational component shall be under the direct command of only one supervisor. C. Command responsibility during an operation involving members from different components within the CCSO shall be assumed by the following: 1. Major operation (long-term) - the supervisor of the component responsible for the operation, or a person designated by the Sheriff. 2. Crime scene - the ranking investigator. 3. Traffic accident - the ranking STEP Deputy. 4. Incident requiring Special Response Bureau - the ranking Special Response Bureau Deputy. 1.3.7 RESPONSIBILITY TO OBEY ORDERS: A. All members shall obey any lawful order of a supervisor, including any order relayed from a supervisor through a member of the same or lesser rank. B. In cases where a member receives a conflicting lawful order, it shall be the duty of the member receiving the order to first advise the supervisor of the conflict. Should that supervisor not alter or retract the order, it shall be the duty of the member to obey it. In such cases, the member given the order shall not be responsible for disobedience of the (REVISED 05/26/2014) 1606 CCSO OPERATIONS MANUAL CHAPTER A-1, SECTION 3, PAGE 5 order or directive given previously; however, the supervisor shall assume full responsibility for the consequences of his/her action. C. Members receiving an order from a supervisor that is clearly unlawful are under no obligation to follow that order. Members must be certain of the legal status of the order, simply"believing"that the order is illegal is not a defense for having refused to carry out a lawful order. Conversely, members can be held liable for knowingly carrying out an order known to be a violation of law. 1.3.8 CHAIN OF COMMAND: A. Memoranda or correspondence will normally be submitted through the member's specific chain of command for review and signature by each supervisory level within the chain and forwarded by each supervisor to the designated member. B. Unless specifically directed to respond directly to the Sheriff, or otherwise specified in the CCSO Operations Manual, memoranda from agency members shall be submitted through their chain of command for review and comment as appropriate. C. If the Sheriff, Undersheriff, Department Chief, or Division Captain/Director specifically request a direct response, the member's immediate supervisor will be notified, if appropriate, i.e. time and circumstances permitting, and the memoranda/ correspondence will proceed directly to the requestor. 1.3.9 SHERIFF'S OPEN DOOR POLICY: The Sheriff's open door policy is extended to all members regardless of rank or assignment. The following restrictions shall apply: A. Discussion of problems or issues within individual unit/section/bureau/division should be directed first to the member's immediate supervisor. If the issue is with the member's immediate supervisor, then the member should speak with the next supervisory level until each level has been exhausted. This process should continue until the chain of command is exhausted at the Chiefs level. The problem can then be directed to the Sheriff. This process ensures that supervisors have the opportunity to exercise their experience/authority to address the issue(s), and/or solve the problem. B. If the problem/issue is sensitive, an immediate agency wide emergency, or the directions stated in paragraph "A"above are not feasible, then direct contact with the Sheriff, Undersheriff, or Department Chief is directed. C. It is preferred that members call the Sheriff's secretary to schedule an appointment date and time, or the member may chance that the Sheriff is available and can meet the member on the spur of the moment. (REVISED 05/26/2014) 1 60 6 CCSO OPERATIONS MANUAL CHAPTER A-1, SECTION 3, PAGE 6 APPROVED BY SHERIFF KEVIN RAMBOSK (REVISED 05/26/2014)