Backup Documents 06/22/2021 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 Q
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forw ded to the Co I Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in JhotyAt orne�/ /ice later
than Monday preceding the Board meeting. �y
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the d ument is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carolyn Noble Community and Human CN 5.25.21
Services
2. County Attorney Office— County Attorney Office 9a
3. BCC Office Board of County
Commissioners
4. Minutes and Records Clerk of Court's Office ict, i 10:57
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Carolyn Noble Phone Number 239-450-5186
Contact/ Department
Agenda Date Item was / 2,` Agenda Item Number ,�
Approved by the BCC 1O w 0‘-7'[.0
Type of Document 1 SUBRECIPIENT AGREEMENT FOR HUD Number of Original 3 (1 agreement x 3 sets)
Attached FUNDED ACTIVITIES. NAMI AMENDMENT Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed CN
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CN
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during N"
the meeting have been incorporated in the attached document. The County Datan option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the _ i t
BCC,all changes directed by the BCC have been made, and the document is ready fo he to option r
Chairman's signature. ne:
**** Please send copy to Minutes & Records and one to Subrecipient. Thank you.
1606
MEMORANDUM
Date: June 28, 2021
To: Carolyn Noble, Grants Coordinator
Community & Human Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Subrecipient Agreement Amendment:
NAMI Collier County, Inc.
Attached for your records are two original copies of the document referenced above,
(Item #16D6) approved by the Board of County Commissionerson June 22, 2021.
The third original amendment document will be held by this department for the
Board's Official Record.
If you have any questions, please feel free to contact me at 252-8406.
Thank you
Attachments (2)
1 6 D 6
FAIN# E-20-UW-12-0016
Federal Award Date September 22, 2020
Federal Award Agency HUD
CFDA Name Emergency Solutions
Grant(ESG CV)
CARES Act Funding
CFDA/CSFA# 14.231
Total Amount of Federal $90,000 $190,000
Funds Awarded
Subrecipient Name NAMI Collier County,
Inc
DUNS# 825230993
FEIN 65-0047747
R&D No
Indirect Cost Rate No
Period of Performance September 22, 2020—
September 21, 2022
Fiscal Year End 6/30
Monitor End: 12/22
FIRST AMENDMENT BETWEEN COLLIER COUNTY
AND
NAMI COLLIER COUNTY, INC. (NAMI)
Rapid Rehousing and Outreach - COVID-19 Assistance
THIS FIRST AMENDMENT is made and entered into this(4), day of -Z-5 t1 PT2021, by and
between Collier County, a political subdivision of the State of Florida, ("COUNTY") having its
principal address as 3339 E. Tamiami Trail,Naples FL 34112,and NAMI COLLIER COUNTY,
INC. (SUBRECIPIENT) having its principal office at 6216 Trail Blvd., Building C, Naples, FL
34108.
RECITALS
WHEREAS, on February 23, 2021 the COUNTY entered into an Agreement with the
United States Department of Housing and Urban Development (HUD) for a grant to execute and
implement an Emergency Solutions Grant Program (ESG) in certain areas of Collier County,
pursuant to the Emergency Solutions Grant Program — CARES Act Funding, Subtitle B of Title
IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq., and the CARES
Act, Public Law 116-136); and
WHEREAS, the Parties have entered into a subrecipient agreement (Agreement) with
SUBRECIPIENT to further the goals and objectives of the ESG Program; and
WHEREAS,the Parties desire to amend the Agreement to add additional ESG-CV funding
received, revise Exhibit C, update payment deliverables, and clarify language in components and
performance measures.
NAMI
Amendment#1
COVID-19
ES20-05
Rapid Rehousing and Outreach
Pagel ' _.-"N
16► D6
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the
Parties agree to amend the Agreement as follows:
Words Struck-Through are deleted; Words Underlined are added
PART I
SCOPE OF WORK
* *
Project Name: ESG COVID-19 Rapid Rehousing and Outreach
Description of project and outcome: Expand and improve crisis response to the local community
with support/essential needs for clients in supported housing, outreach to the homeless and
unsheltered, rental assistance, travel reimbursement, and financial counseling to those affected by
COVID-19 for a period no longer than 12 months.
Project Component One: Street Outreach to homeless unsheltered persons including but not
limited to, essential needs/services, transportation (bus passes, uber, bicycle), emergency medical
services, landlord engagement, referrals,training;and mental health services.
Project Component Two: Short-to Medium-Term Rapid Re-Housing Rental Assistance including
but not limited to, rent assistance and arrears, security deposits, application fees, utility deposits
or payments, last month's rent, housing search and placement activities, financial assistance
services, and training.
Project Component Three: Rapid Re-housing Case Management/Peer Specialist and Supported
Supportive Housing Specialist and/or Director of Peer Initiatives Salaries.
* * *
1.2 PROJECT DETAILS
A. Project Description/Budget
Description Federal Amount
Project Component 1: Street Outreach—including $10,000.00
but not limited to, essential needs/services,
transportation(bus passes, uber, bicycle), emergency
medical services, landlord engagement, referrals
mental health services, and training
NAMI
Amendment#1
COVID-19
ES20-05
Rapid Rehousing and Outreach
Page 2
16 6
Project Component 2: Short- to Medium-Term Rapid $'10,000.00
Re-Housing Rental Assistance including but not $100,000.00
limited to, rent assistance and arrears, security
deposits, application fees, utility deposits or
payments, and last month's rent,
placement activities, financial assistance services,
and training.
Project Component 3: Case Management/Peer $40,000.00
Specialist and Supported Rapid Re-housing $80,000.00
Supportive Housing Specialist and/or Director of Peer
Initiatives Salaries
Total Federal Funds: $90,000.00
$190,000.00
* *
D. Performance Measures
1 SUBRECIPIENT must expend 20 percent($38,000)of the total award no later than
August 31,2021 July 31,2021.If SUBRECIPIENT does not meet this requirement,
HUD may reduce the award and recapture up to 20 percent of the funds.
2 SUBRECIPIENT must expend 80 percent ($152,000) of the total award no later
than February 28, 2022 January 31, 2022. If SUBRECIPIENT does not meet this
requirement, HUD may reduce the award and recapture up to 80 percent of the
funds.
E. Payment Deliverables
Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component 1: Street Exhibit B along with documentation Monthly, by the 10th
Outreach—including but not of homelessness/unsheltered, invoice of the month
limited to, essential for medical/mental health/ following them th
needs/services, transportation transportation services evidenced by of service Monthly
(bus passes, uber, bicycle), cancelled checks, bank statements, submission within 30
mental health services, and any additional documents as days of prior month
emergency medical services, requested.
landlord engagement, referrals
and training
Project Component 2: Short-to Exhibit B along with invoice and Monthly, by the 10th
Medium-Term Rapid Re- proof of rent payment as evidenced by of the month
Housing Rental Assistance — cancelled checks, properly completed following the month
including but not limited to, invoices, bank statements, utility bills, of service Monthly
rent assistance and arrears, proof of homelessness/at risk of
NAMI
Amendment#1
COVID-19
ES20-05
Rapid Rehousing and Outreach
Page 3
1 6D 6
security deposits, application homelessness, lease agreement, submission within 30
fees, utility deposits or landlord agreement(initial payment days of prior month
payments, last month's rent, only), and any additional documents
housing .,....i.. ...i 1'
�h „d uv�.ii[�lc l as requested.
activities, financial assistance
services, and training
Project Component 3=Case Exhibit B along with properly Monthly, by the 10th
Management/Peer Specialist completed invoices,timesheets, of the month
and-Supperted Rapid payroll, banking, canceled checks, following the month
Rehousing Supportive and any additional documents as of service. Monthly
Housing Specialist and/or requested. submission within 30
Director of Peer Initiatives days of prior month
Salaries
* * *
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available ONE HUNDRED NINETY THOUSAND
DOLLARS AND ZERO CENTS ($90,000.00 $190,000.00) for use by the
SUBRECIPIENT during the Term of the Agreement (hereinafter, shall be referred to as
the "Funds").
2.2 RECORDS AND DOCUMENTATION
D. Upon completion of all work contemplated under this Agreement, copies of all
documents and records relating to this Agreement shall be surrendered to CHS, if
requested. In any event, SUBRECIPIENT shall keep all documents and records in an
orderly fashion and in a readily accessible, permanent, and secured location for three
(3) five(5)years after the date of submission of the annual performance and evaluation
report, as described in 2 CFR 200.331 24 CFR 92.508(c). However, if any litigation,
claim, or audit is started before the expiration date of the three (3)five (5)year period,
the records will be maintained until all litigation, claim, or audit findings involving
these records are resolved. If the SUBRECIPIENT ceases to exist after the closeout of
this Agreement, it will notify the COUNTY in writing,of the address where the records
are to be kept, as outlined in 2 CFR 200.337. The SUBRECIPIENT shall meet all
requirements for retaining public records and transfer, at no cost to COUNTY, all
public records in possession of the SUBRECIPIENT upon termination of the
Agreement; and destroy any duplicate exempt or confidential public records that are
released from public records disclosure requirements. All records stored electronically
must be provided to the COUNTY in a format that is compatible with the COUNTY's
information technology systems.
NAMI
Amendment#1
COVID-19
ES20-05
Rapid Rehousing and Outreach
Page 4 ''
I6D6
3.14 PROGRAM-GENERATED INCOME
No Program Income is anticipated. However, if Program Income is derived from the use
of CDBG CV ESG-CV funds disbursed under this Agreement, such Program Income shall
be utilized by the SUBRECIPIENT for CDBG CV ESG-CV eligible activities approved
by COUNTY. Any Program Income (as such term is defined under applicable Federal
regulations)gained from any activity of the SUBRECIPIENT funded by CDBG CV ESG-
CV funds shall be reported to the COUNTY through an annual Program Income Re-use
Plan,utilized by the SUBRECIPIENT accordingly, and shall be in compliance with 2 CFR
200.307 and 24 CFR 578.97 in the operation of the Program. When Program Income is
generated by an activity that is only partially assisted by CDBC. ESG-CV funds,
the income shall be prorated to reflect the percentage of CDBC CV ESG-CV funds
used. If there is a Program Income balance at the end of the Program Year, such balance
shall revert to the COUNTY's CDBG ESG Program, for further reallocation.
Note-.te-GO-T-H S-WHOLE—SECTION IS MODIFIABLE-FAO rI?d G-PTO
THE SPECIFIC ACREEMENT. PLEASE CHOOSE THE APPLICABLE
E ATECORY-BELOW, ADD 'H R LSE " E$€D, A D EMOVE
THIS SENTENC A D A T 7 OTHE ITT1� S TH♦T DO NOT A DDT Y7
Purchase of Equipment: Equipment under the SUBRECIPIENT'S control that was
acquired or improved, in whole or in part, with CDBG CV ESG-CV funds shall be used
to provide eligible activities under this agreement, meet c e of theCDur CV N t l
Vl L11V Zi
Objectives, pursuant to 24-CFR 570.20g, during the continued use period, as referenced in
section 3.11 3.15 (Grant Closeout Procedures) of this Agreement. If the SUBRECIPIENT
sells, transfers, disposes of, or otherwise fails to continue to use the CDBG CV ESG-CV
assisted equipment in a manner that meets an eligible activity as defined under this
agreement,a CDBG CV National Objective,the SUBRECIPIENT shall pay the COUNTY
an amount equal to the current fair market value of the equipment, less the percentage of
non CDBG CV ESG-CV funds used to acquire the equipment.
Equipment no longer needed by the SUBRECIPIENT for CDBG CV ESG-CV eligible
activities under this Agreement shall be: (a)transferred to the COUNTY for use elsewhere
in the CDBG CV ESG-CV program, or (b) retained by the SUBRECIPIENT after
compensating the COUNTY an amount equal to the current fair market value of the
equipment, less the percentage of non-CDBG CV ESG-CV funds used to acquire the
equipment.
NAMI
Amendment#1
COVID-19
ES20-05
Rapid Rehousing and Outreach
Page 5
16Q6
Exhibit C is replaced in its entirety as follows:
EXHIBIT C
Emergency Solutions Grants (ESG-CV)
Quarterly Performance Report
Report Period:
Fiscal Year:
Contract Number:
Organization/s:
Program/s:
Contact Name:
Contact Number:
Characteristics Report
1. Report Selection Criteria
Ethnicity
Non-
Race Hispanic Hispanic
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
2. Number of adults and children served:
a. Residential b. Non-Residential
Number of Adults Number of Adults
Number of Children Number of Children
Number of Unknown Age Number of Unknown Age
3. Number of individuals/families served, by categories:
a. Number of individual households (singles) Male Female
Unaccompanied 18 and over
Unaccompanied 17 and under
b. Number of Families with children Male Female
Headed by single 18 and over
Headed by single 17 and under
Headed by two parents 18 and over
Headed by two parents 17 and under
NAMI
Amendment#1
COVID-19
ES20-05
Rapid Rehousing and Outreach
Page 6
1606
Number of Families with no children
TOTAL
4. Total project(s)/service(s) provided to clients in range:
a. emergency shelter facilities shelter h. employment
b.vouchers for shelters i. transitional
c. drop-in center j. outreach
d.food pantry k. soup kitchen/meal distribution
e. mental health I. health care
f. alcohol/drug m. HIV/AIDS services
g. childcare n. other (please list)
5. Number of clients served by sub population (duplicated count):
a. Chronically Homeless _ f. Chronic Substance Abuse (alcohol and/or drug)
b. Victims of Domestic Violence g. Severely Mentally III
c. Elderly h. Runaway/throwaway youth
d. Veterans i. Other disability(Physical and/or
Developmental)
e. Individuals with HIV/AIDS
(Chronically Homeless-HUD definition of a chronically homeless person is an unaccompanied
homeless individual with a disabling condition who has either: 1) been continuously homeless for a
year a more, or 2) has had at least four episodes of homelessness in the past three years.)
6. Clients housed by shelter type:
Barracks Mobile Home/Trailer
Group/Large House Hotel/Motel
Scattered Site Apartment Other Apartment/Complex
Single Family Detached House Other Single-Family Duplex
Single Room Occupancy Other
TOTAL
7. Expenditures for Rapid Rehousing
Rental Housing $
Relocation and Stabilization Services-Financial Assistance $
Relocation and Stabilization Services- Services $
Hazard Pay (unique activity) $
Landlord Incentives (unique activity) $
Volunteer Incentives (unique activity) $
Training (unique activity) $
Subtotal Rapid Rehousing $
NAMI
Amendment#1
COVID-19
ES20-05
Rapid Rehousing and Outreach
Page 7
160b
8. Expenditures for Homeless Prevention
Rental Housing $
Relocation and Stabilization Services -Financial Assistance $
Relocation and Stabilization Services- Services $
Hazard Pay (unique activity) $
Landlord Incentives (unique activity) $
Volunteer Incentives (unique activity) $
Training (unique activity) $
Subtotal Homeless Prevention $
9. Expenditures for Emergency Shelter(Normal)
Essential Services $
Operations
Renovation
Major Rehab
Conversion
Hazard Pay (unique activity) $
Volunteer Incentives (unique activity) $
Training (unique activity) $
Subtotal Emergency Shelter $
10. Expenditures for Street Outreach
Essential Services $
Hazard Pay (unique activity) $
Handwashing stations/portable bathrooms (unique activity) $
Volunteer Incentives (unique activity) $
Training (unique activity) $
Subtotal Street Outreach $
Total ESG-CV Expenditures $
I hereby certify the above information is true and accurate.
Signature: Date:
Printed Name:
Title:
Your typed name here represents your electronic signature.
NAMI
Amendment#1
COVID-19
ES20-05
Rapid Rehousing and Outreach
Page 8
16
IN WITNESS WHEREOF,the SUBRECIPIENT and the COUNTY,have each,respectively,by an
authorized person or agent,hereunder set their hands and seals on the date first written above.
A'I"I'BST: " ^4' BOARD • TY COMM SIONERS OF
CIcYSTAL K. KIJ?1ZEICLERK COLLIER Y, FLORIDA
fig.t
�y .,��"" • � 4 �� By:
�' :.� N. + �t k PEN YL ,CHAIRPE N
Alta
Date: G 1 2 2-\1\
NAMI COLLIER COUNTY, INC.
D
Dated: A a Y , X i By: - lid, it 36/1"----
_
(SEAL) PAMELA BAKER,CH if EXECUTIVE OFFICER
Date: •�/ 1 gi ad�'/
Approved as to form and legality: /
Ci•—A---)14S-• \..
Jennifer . Belpedio
v0
Assistant County Attorney �\
Date: S , 11 \2._.
1
Item{# =-
Agenda �'.7-�
Date �—
Gate ` _5:-�1
1
,,epuiy C;ivk
NAMI
Amendment N I
COVID•19
I:S20.05 _
Rapid Rehousing and Outreach -
Page 9 1 Lv
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 6 Oh
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwar ed to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in th County At • Office no la
than Monday preceding the Board meeting. /' ,,
**NEW** ROUTING SLIP C.Q f•11
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the docu nt is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carolyn Noble Community and Human CN 5.25.21
Services
2. County Attorney Office— County Attorney Office 12.r, \ 2 \
3. BCC Office Board of County 11
Commissioners `_ �\
4. Minutes and Records Cl
erk of Court's Office `
06. cis-a l tos)
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressee
above,may need to contact staff for additional or missing information.
Name of Primary Staff Carolyn Noble Phone Number 239-450-5186
Contact/ Depattinent
Agenda Date Item was Agenda Item Number
Approved by the BCC CP Z 2\
Type of Document 1 SUBRECIPIENT AGREEMENT FOR HUD Number of Original 3 (1 agreement x 3 sets)
Attached FUNDED ACTIVITIES. SHELTER Documents Attached
AMENDMENT
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed CN
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CN
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County 3 an option for
Attorney's Office has reviewed the changes,if applicable. e.' '
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the "'2
Chairman's signature.
**** Please send copy to Minutes & Records and one to Subrecipient. Thank you.
16D6
MEMORANDUM
Date: June 28, 2021
To: Carolyn Noble, Grants Coordinator
Community & Human Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Subrecipient Agreement Amendment:
Shelter for Abused Women & Children
Attached for your records are two original copies of the document referenced above,
(Item #16D6) approved by the Board of County Commissionerson June 22, 2021.
The third original amendment document will be held by this department for the
Board's Official Record.
If you have any questions, please feel free to contact me at 252-8406.
Thank you
Attachments (2)
16116
FAIN# E-20-UW-12-0016
Federal Award Date 09/22/20
Federal Award Agency HUD
CFDA Name Emergency Solutions
Grant(ESG-CV)
CARES Act Funding
CFDA/CSFA# 14.231
Total Amount of Federal $546,115.20
Funds Awarded $2,400,000.00
Subrecipient Name The Shelter for Abused
Women& Children,
Inc.
DUNS# 836680769
FEIN 59-2752895
R&D No
Indirect Cost Rate No
Period of Performance September 22, 2020—
September 21, 2022
Fiscal Year End 6/30
Monitor End: 9/30
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
THE SHELTER FOR ABUSED WOMEN & CHILDREN,INC. (SAWCC)
Shelter Operations, Improvements, Rapid Rehousing and Technology COVID-19
Assistance
THIS FIRST AMENDMENT is made and entered into thiso?a day of V fr3 .-2021, by and
between Collier County, a political subdivision of the State of Florida, ("COUNTY") having its
principal address as 3339 E. Tamiami Trail, Naples FL 34112, and "The Shelter for Abused
Women & Children, Inc.", a private not-for-profit corporation existing under the laws of the
State of Florida ("SUBRECIPIENT"), having its principal office at PO Box 10102, Naples, FL
34101
RECITALS
WHEREAS, on February 23, 2021 the COUNTY entered into an Agreement with the
United States Department of Housing and Urban Development (HUD) for a grant to execute and
implement an Emergency Solutions Grant Program (ESG) in certain areas of Collier County,
pursuant to the Emergency Solutions Grant Program — CARES Act Funding, Subtitle B of Title
IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 1137.1 et seq., and the CARES
Act, Public Law 116-136); and
WHEREAS, the Parties have entered into a subrecipient agreement (Agreement) with
SUBRECIPIENT to further the goals and objectives of the ESG Program; and
[The Shelter
Amendment#1
COVID-19
ES20-04
Operations,Improvements,Rapid Rehousing,and Technology I
Page 1 • r"
1 D 6
WHEREAS,the Parties desire to amend the Agreement to add additional ESG-CV funding
received, add additional services, clarify language in components, update payment deliverables,
revise Exhibit C, and modify the scope of service.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the
Parties agree to amend the Agreement as follows:
Words Strueli-Thfough are deleted; Words Underlined are added
PART I
SCOPE OF WORK
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards
required as a condition of providing ESG, as determined by Collier County Community and
Human Services Division(CHS), perform the tasks necessary to conduct the program as follows:
Project Name: ESG COVID-19 Shelter Operations, Improvements, Rapid Rehousing and
Technology, and Incidentals
Description of project and outcome: Shelter operation related expenses to expand and
improve in the prevention, preparation and response to COVID-19.
Project Component One: Shelter Operation Expenses which may include but are not
limited to, supplies, repairs/maintenance, technology, utilities, PPE, sanitization services
and supplies. Funds to be expended by January 31, 2022.
Project Component Two: T-ra-nsportatio,, costs whic ^ludo +
Outreach Facility Expenses which may include but are not limited to, supplies, equipment,
repairs/maintenance, technology, utilities, PPE, sanitization services and supplies. Funds
to be expended from February 1, 2022 through September 21, 2022.
Project Component Three: Shelter-Personnel-whieh-may-inaludeTthe-salaries-and-benefits
for--those assisting in COVID '9 related prevention, preparations and response
Transportation costs which may include but are not limited to bus passes, taxis, uber and
vehicle repairs. Funds to be expended by September 21, 2022.
Project Component Four: Emergency Shelter Personnel expenses which may include but
are not limited to the salaries and benefits for those assisting in COVID-19 related
prevention, preparation, and response. Funds to be expended by January 31, 2022.
Project Component Five: Outreach Personnel which may include but is not limited to the
salaries and benefits for those assisting in COVID-19 related prevention, preparation, and
response. Funds to be expended by September 21, 2022.
[Me Shelter
Amendment#1
COVID-19 , \�
ES20-04 ';
Operations,Improvements,Rapid Rehousing,and Technology ,1
Page 2
16D6
Project Component Six: Short-to medium-term Rapid Re-Housing rental assistance which
may include but is not limited to, rental assistance, security deposits, application fees,
utility deposits and personnel expenses. Funds to be expended by September 21, 2022.
* * *
1.2 PROJECT DETAILS
A. Project Description/Budget
Description Federal Amount
Project Component 1: Shelter Operation Expenses $77,153.00
which may include but are not limited to, supplies, $332,653.00
repairs/maintenance,technology, utilities PPE,
sanitizing PPE, sanitization services and supplies.
Funds to be expended by January 31, 2022.
Project Component 2: Transportation costs which $0.00*
may include bus passes, taxis, uber Outreach Facility $45,000.00
Expenses which may include but are not limited to,
supplies, equipment, repairs/maintenance,
technology, utilities, PPE, sanitization services and
supplies. Funds to be expended from February 1,
2022 through September 21, 2022.
Project Component 3: Shelter Personnel which may $469,262.20
include, the salaries and benefits for those assisting $26,000.00
in COVID 19 related prevention, preparation and
response Shelter transportation costs which may
include but are not limited to bus passes, taxis, uber
and vehicle repairs. Funds to be expended by
September 21, 2022.
Project Component 4: Shelter Personnel expenses $1,350,276.08
which may include but are not limited to the salaries
and benefits for those assisting in COVID-19 related
prevention, preparation, and response. Funds to be
expended by January 31, 2022.
Project Component Five: Outreach Personnel which $318,655.92
may include but is not limited to the salaries and
benefits for those assisting in COVID-19 related
prevention, preparation, and response. Funds to be
expended by September 21, 2022.
rfhe Shelter
Amendment#1
COVID-19
ES20-04
Operations,Improvements,Rapid Rehousing,and Technology
Page 3
1 6 D 6
Project Component Six: Short-to medium-term $327,415.00
Rapid Re-Housing rental assistance which may
include but is not limited to, rental assistance,
security deposits, application fees and utility deposits
and personnel expenses. Funds to be expended by
September 21, 2022
Total Federal Funds: $516,415.20
$2.400,000.00
*TBD Component 2 may receive a future allocation by amendment to this Agreement.
* * *
D. Performance Deliverables
1 SUBRECIPIENT must expend 20 percent ($480,000) of the total award no later
than August 31, 2021 July 31, 2021. If SUBRECIPIENT does not meet this
requirement, HUD may reduce the award and recapture up to 20 percent of the
funds.
2 SUBRECIPIENT must expend 80 percent ($1,920,000) of the total award no later
than February 28, 2022 January 31, 2022. If SUBRECIPIENT does not meet this
requirement, HUD may reduce the award and recapture up to 80 percent of the
funds.
E. Payment Deliverables
Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission
Schedule
Project Component 1: Shelter Exhibit B along with invoice as Monthly, by 10th-of
Operation Expenses which evidenced by cancelled checks, bank the month following
may include but are not statements, and any other documents the month of service
limited to, supplies, as requested. Monthly submission
repairs/maintenance, within 30 days of
technology, utilities PPE; prior month
sanitizing PPE, sanitization
services and supplies. Funds
to be expended by January 31,
2022.
Project Component 2: Exhibit B along with invoice/receipt Monthly, by 10th of
Transportation costs which as evidenced by cancelled checks, the mot f l owi„g
may include bus passes, taxis, bank statements and any other the month of service
tfber Outreach Facility documents as requested
ffhe Shelter
Amendment#1
COVID-19
ES20-04
Operations,Improvements,Rapid Rehousing,and Technology
Page 4
16D6
Expenses which may include Monthly submission
but are not limited to, within 30 days of
supplied, equipment., prior month
repairs/maintenance,
technology, utilities, PPE,
sanitization services and
supplies. Funds to be
expended from February 1,
2022 through September 21,
2022.
Project Component 3: Shelter Exhibit B along with documentation Monthly, by 10t of
Personnel which may include, including but not limited to the month f llowing
the salaries and benefits for timesheets,payroll, bank statements, the month of service
those assisting in COVID 19 canceled checks and any additional Monthly submission
related prevention, documents as requested Exhibit B within 30 days of
preparation,.and response along with invoice/receipt as prior month
Shelter transportation costs evidenced by cancelled checks, bank
which may include but are not statements and any other documents
limited to bus passes,taxis, as requested
uber and vehicle repairs.
Funds to be expended by
September 21, 2022.
Project Component 4: Shelter Exhibit B along with documentation Monthly submission
Personnel expenses which may including but not limited to within 30 days of
include but are not limited to timesheets, payroll, bank statements, prior month
the salaries and benefits for canceled checks and any additional
those assisting in COVID-19 documents as requested
related prevention,
preparation, and response.
Funds to be expended by
January 31, 2022.
Project Component 5: Exhibit B along with documentation Monthly submission
Outreach Personnel which including but not limited to within 30 days of
may include but is not limited timesheets,payroll, bank statements, prior month
to the salaries and benefits for canceled checks and any additional
those assisting in COVID-19 documents as requested
related prevention,
preparation, and response.
Funds to be expended by
September 21, 2022.
Project Component 6: Short- Exhibit B along with proof of rent Monthly submission
to medium-term Rapid Re- payment as evidenced by properly within 30 days of
Housing rental assistance completed vendor invoice, canceled prior month
which may include but is not checks, bank statements, utility bills,
limited to, rental assistance, proof of homelessness, lease
security deposits, application
[The Shelter
Amendment#1
COVID-19
ES20-04
Operations,Improvements,Rapid Rehousing,and Technology
Page 5
1606
fees and utility deposits and agreement, landlord agreement, and
personnel expenses. Funds to any other documents requested
be expended by September 21,
2022
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available
TWO MILLION FOUR HUNDRED THOUSAND DOLLARS AND ZERO CENTS
($2,400,000.00) for use by SUBRECIPIENT during the Term of the Agreement
(hereinafter, shall be referred to as the "Funds").
* * *
2.2 RECORDS AND DOCUMENTATION
D. Upon completion of all work contemplated under this Agreement, copies of all
documents and records relating to this Agreement shall be surrendered to CHS, if
requested. In any event, SUBRECIPIENT shall keep all documents and records in an
orderly fashion and in a readily accessible, permanent, and secured location for three
(3) five(5)years after the date of submission of the annual performance and evaluation
report, as described in 2 CFR 200.331 24 CFR 92.508(c). However, if any litigation,
claim, or audit is started before the expiration date of the three(3)five (5)year period,
the records will be maintained until all litigation, claim, or audit findings involving
these records are resolved. If the SUBRECIPIENT ceases to exist after the closeout of
this Agreement,it will notify the COUNTY in writing,of the address where the records
are to be kept, as outlined in 2 CFR 200.337. The SUBRECIPIENT shall meet all
requirements for retaining public records and transfer, at no cost to COUNTY, all
public records in possession of the SUBRECIPIENT upon termination of the
Agreement; and destroy any duplicate exempt or confidential public records that are
released from public records disclosure requirements. All records stored electronically
must be provided to the COUNTY in a format that is compatible with the COUNTY's
information technology systems.
* * *
3.14 PROGRAM-GENERATED INCOME
No Program Income is anticipated. However, if Program Income is derived from the use
of CDBG CV ESG-CV funds disbursed under this Agreement, such Program Income shall
be utilized by the SUBRECIPIENT for CDBG CV ESG-CV eligible activities approved
by COUNTY. Any Program Income (as such term is defined under applicable Federal
regulations)gained from any activity of the SUBRECIPIENT funded by CDBG CV ESG-
CV funds shall be reported to the COUNTY through an annual Program Income Re-use
f The Shelter
Amendment#1
COVID-19
E520-04
Operations,Improvements,Rapid Rehousing,and Technology I
Page 6
I6D6
Plan,utilized by the SUBRECIPIENT accordingly, and shall be in compliance with 2 CFR
200.307 and 24 CFR 578.97 in the operation of the Program. When Program Income is
generated by an activity that is only partially assisted by CDBC CV ESG-CV funds,
the income shall be prorated to reflect the percentage of CDBC CV ESG-CV funds
used. If there is a Program Income balance at the end of the Program Year, such balance
shall revert to the COUNTY's CDBG ESG Program, for further reallocation.
THE SPECIFIC ACREEMENT. PLEASE CHOOSE THE APPLICABLE
THIS STi NTENCE AND A NV OTHE.D ITTi MS TH A T DO NOT A PPI V,
Purchase of Equipment: Equipment under the SUBRECIPIENT'S control that was
acquired or improved, in whole or in part, with CDBG CV ESG-CV funds shall be used
to provide eligible activities under this agreement, meet one of the CDBG CV National
Objectives,pursuant to 24 CFR 570.208, during the continued use period, as referenced in
section 3.11 3.15 (Grant Closeout Procedures)of this Agreement. If the SUBRECIPIENT
sells, transfers, disposes of, or otherwise fails to continue to use the CDBG CV ESG-CV
assisted equipment in a manner that meets an eligible activity as defined under this
agreement,a CDBG CV National Objective,the SUBRECIPIENT shall pay the COUNTY
an amount equal to the current fair market value of the equipment, less the percentage of
non CDBG CV ESG-CV funds used to acquire the equipment.
Equipment no longer needed by the SUBRECIPIENT for CDBG CV ESG-CV eligible
activities under this Agreement shall be: (a)transferred to the COUNTY for use elsewhere
in the CDBG CV ESG-CV program, or (b) retained by the SUBRECIPIENT after
compensating the COUNTY an amount equal to the current fair market value of the
equipment, less the percentage of non-CDBG CV ESG-CV funds used to acquire the
equipment.
[The Shelter
Amendment#1
COVID-19
ES20-04
Operations,Improvements,Rapid Rehousing,and Technology
Page 7
I606
Exhibit C is replaced in its entirety as follows:
EXHIBIT C
Emergency Solutions Grants (ESG-CV)
Quarterly Performance Report
Report Period:
Fiscal Year:
Contract Number:
Organization/s:
Programs:
Contact Name:
Contact Number:
Characteristics Report
1. Report Selection Criteria
Ethnicity
Non-
Race Hispanic Hispanic
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
2. Number of adults and children served:
a. Residential b. Non-Residential
Number of Adults Number of Adults
Number of Children Number of Children
Number of Unknown Age Number of Unknown Age
3. Number of individuals/families served, by categories:
a. Number of individual households Male Female
(singles)
Unaccompanied 18 and over
Unaccompanied 17 and under
b. Number of Families with children Male Female
Headed by single 18 and over
Headed by single 17 and under
Headed by two parents 18 and over
rfhe Shelter
Amendment#1
COVID-19
ES20-04
Operations,Improvements,Rapid Rehousing,and Technology
Page 8
l606
Headed by two parents 17 and under
Number of Families with no children
TOTAL
4. Total project(s)/service(s) provided to clients in range:
a. emergency shelter facilities shelter h. employment
b. vouchers for shelters i. transitional
c. drop-in center j. outreach
d. food pantry k. soup kitchen/meal distribution
e. mental health I. health care
f. alcohol/drug m. HIV/AIDS services
g. childcare n. other(please list)
5. Number of clients served by sub population (duplicated count):
a. Chronically Homeless f. Chronic Substance Abuse (alcohol and/or drug)
b. Victims of Domestic Violence g. Severely Mentally III
c. Elderly h. Runaway/throwaway youth
d. Veterans i. Other disability(Physical and/or
Developmental)
e. Individuals with HIV/AIDS
(Chronically Homeless-HUD definition of a chronically homeless person is an unaccompanied
homeless individual with a disabling condition who has either: 1) been continuously homeless for a
year a more, or 2) has had at least four episodes of homelessness in the past three years.)
6. Clients housed by shelter type:
Barracks Mobile Home/Trailer
Group/Large House Hotel/Motel
Scattered Site Apartment Other Apartment/Complex
Single Family Detached House Other Single-Family Duplex
Single Room Occupancy Other •
TOTAL
7. Expenditures for Rapid Rehousing
Rental Housing $
Relocation and Stabilization Services -Financial Assistance $
Relocation and Stabilization Services - Services $
Hazard Pay (unique activity) $
Landlord Incentives (unique activity) $
Volunteer Incentives (unique activity) $
Training (unique activity) $
Subtotal Rapid Rehousing $
8. Expenditures for Homeless Prevention
The Shelter
Amendment#1
COVID-19
ES20-04
Operations,Improvements,Rapid Rehousing,and Technology I
Page 9 `,
1bD6
Rental Housing $
Relocation and Stabilization Services -Financial Assistance $
Relocation and Stabilization Services - Services $
Hazard Pay (unique activity) $
Landlord Incentives (unique activity) $
Volunteer Incentives (unique activity) $
Training (unique activity) $
Subtotal Homeless Prevention $
9. Expenditures for Emergency Shelter(Normal)
Essential Services $
Operations $
Renovation $
Major Rehab $
Conversion $
Hazard Pay (unique activity) $
Volunteer Incentives (unique activity) $
Training (unique activity) $
Subtotal Emergency Shelter $
10. Expenditures for Street Outreach
Essential Services $
Hazard Pay (unique activity) $
Handwashing stations/portable bathrooms (unique activity) $
Volunteer Incentives (unique activity) $
Training (unique activity) $
Subtotal Street Outreach $
Total ESG-CV Expenditures $
I hereby certify the above information is true and accurate.
Signature: Date:
Printed Name:
Title:
Your typed name here represents your electronic signature.
The Shelter
Amendment#1
COVID-19
ES20-04
Operations,Improvements,Rapid Rehousing,and Technology I
Page 10
1696
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each,
respectively,by an authorized person or agent,hereunder set their hands and seals on the date first
written above.
ATTEST: BOARD TY CO SSIONERS OF
CRYSTAL K. KINZFL, CLERK COLLIE TY,FLO
C • By: 4l ' �.
SaS
putt'Clerk PE TA R,C ERSON
4
Date: Cp 2-2\2
THE SHELTER FOR ABUSED WOMEN &
Dated: i aoc•I CHILDREN,INC.
(SEAL)
By:
LINDA OBERHAUS, CHIEF EXECUTIVE
OFFICER
Date: S- 7/2/
Approved as to form and legality:
Jemu er A. Belpedio C3) 1\
Assistant County Attorney \\
Date:
Item# Ly(C.1Ge
Agenda
Date �J
Reed
Deputy C erk
The Shelter
Amendment#1
COVID-19
ES20-04
Operations,Improvements,Rapid Rehousing,and Technology
Page 11