Backup Documents 05/11/2021 Item #16A13 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 A 1 3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#I through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
S.-/ z/
4. BCC Office Board of County
Commissioners (5eyit:; \
5. Minutes and Records Clerk of Court's Office s' afr 1Tr1
PRIMARY CONTACT INFORMATION '
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Dennis F. McCoy/Transportation Contact Information 239-252-5726
Contact/Department Engineering
Agenda Date Item was May 11,2021 Agenda Item Number 16A13
Approved by the BCC
Type of Document Change Order No. 1 to Contract No. 19- Number of Original 1
Attached 7494 with Jacobs Engineering, Inc.,for Documents Attached
design and related services for the
Vanderbilt Beach Road Widening from east
of U.S.41 to east of Goodlette-Frank Road
PO number or account N/A
number if document is
to be e recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK DM
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be DM
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the DM
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DM
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 5/11/2021 and all changes made during DM N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line. _
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the , an option for
Chairman's signature. this line.
6 Ai 3
Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Monday, May 24, 2021 4:19 PM
To: McCoyDennis
Subject: Change Order Item #16A13 (5-11-21 BCC Meeting)
Attachments: Backup Documents 05_11_2021 Item #16A13.pdf
Good Afternoon Dennis,
AK executed copy of Itevvt #16A13, from the
May 11, 2021 T3CC Meeting is attached
for your records.
Thank you!
Ann Jennejohn
T3MR Senior Deputy Clerk II
cottiaTiYk:ppe Clerk to the Value Adjustment Board
�� `�• Office: 23q-252-8406
Fax: 23q-252-8408 (if applicable)
; Co Ann.Jennejohn@CollierClerk.cowt
•
Office of the Clerk of the Circuit Court
"" `* & Comptroller of Collier County
3299 Tawtiavvti Trail, Suite #401
Naples, FL- 34112-5324
www.CollierClerk.cowt
i
1 6 A 1 3
Procurement Services
CO 76Y C01411ty Change Order Form
® Contract Modification ❑Work Order Modification ❑Amendment
Contract#: 19-7494 Change#: 1 Purchase Order#: 4500202325 Project#: 60199
Contractor/Firm Name: Jacobs Engineering Group Contract/Project: Vanderbilt Beach Road 6-Lane Widening
Dennis F.McCoy Transportation Engineering
Project Manager Name: Division Name:
Original ContractNVork Order Amount $ 1,058,378.00 2/25/2020;11C Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount $ 1,058,378.001 Last BCC Approval Date;Agenda Item#
Current Contract/VVork Order Amount $ 1,058,378.00 9/9/2023 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 256,296.00 vi 24.22% Total Change from Original Amount
Revised Contract/Work Order Total $ 1,314,674.00 ti/ 24.22% Change from Current BCC Approved Amount
Cumulative Changes $ 256,296.00 24.22% Change from Current Amount
Completion Date,Description of the Taskt�(s)Change,and Rationale for the Change
Notice to Proceed 3/18/2020 Original ( 9/9/2023 Last Approved Revised Date 12/8/2023
Date — Completion Date l Date (Includes this change)
#of Days Added 90 Select Tasks ®Add new task(s) ❑ Delete task(s) ❑Change task(s) ❑ Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract; and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1, Tasks A-C. Collier County Stormwater Management Division is planning a project(part of 5-year work plan)that will improve the
drainage in the Pine Ridge Subdivision.The future project may require upsizing of a crossing structure across Vanderbilt Beach
Road,within this Project's planned limits.The final dimension and type of the structure will need to be determined by engineering
modeling and analysis. If it Is determined that an upsized crossing structure is needed,the design and required permitting of the
new conveyance structure will be included as part of the Vanderbilt Beach Road 6-Lane Widening design and construction
project.The total budget for Tasks A thru C is$150,622.
Task D.The Project's original scope assumed modifications to the existing environmental resource permits approved with the
existing four-lane roadway(expandable to six lanes).During the pre-application meeting with South Florida Water Management
District(SFWMD)in November 2020,the District requested new applications since it has been over 10 years since the existing
permits were issued.The total budget for the completion of Task F is$40,320.
Task E. Field work performed during the initial pavement analysis for the 30% design stage, showed the existing pavement to be
in worse condition than originally estimated.Due to the depth of cracking encountered in the asphalt core testing on the existing
pavement in some areas, a full depth asphalt replacement may be necessary. Our Consultant has recommended additional
testing be performed to provide better information on the condition of the existing pavement section. By pinpointing some areas for
milling and resurfacing,the ultimate construction costs to Collier County can be reduced considerably for this Project.The total
budget for the completion of Task E is$65,354,
2, Task A-C.The potential need for the improved crossing was not known until after the design contract was agreed upon.
Task D. Only permit modifications were originally anticipated for this project.
Task E.This issue was unknown and could only be identified by field exploration.
3. Task A-C.Constructing the proposed stormwater crossing after the Project would not be a responsible use of public funds,A
significant portion of newly constructed roadway section would be removed and reconstructed.
Task D. Permits are mandatory to construct the designed improvements.
Task E. Construction and maintenance cost savings could be achieved with further investigation,which would be fiscally
responsible.
Adele RP acc Es
r
I 6_A._13__
Prepared by: j��t� t�tiL �� Dale:_.�, -2 6�`'? J
(Dennis F.McCoy,P.E. ,Senior Project Manager,Transportation Engineering Division)
Acceptance of this Change Order shall constituto a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order Indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Accepted by: Date: 3/26/21
(John Maxfield.P.E.,Jacobs Engineering Gioup)
Approved by: '�-�-^ Date: 3/2 q.7-
(Jay Ahr i ctnsportayt n Engineering Division)
Approved by: h �
Dat l
(Thaddeu, open, Department Head,Growth Management Department)
'� Digitally signed by SchneebergerSara
ApproveaDy: SchneebergerSara _Date:202L040948:S&0.Ci_04.00' Date:
(Sara Schneebergor,Procurement Strategist)
C=AO
Revised:10/28/2014 (Divisions who may require additional signatures may Include on separate sheet.) PCOCUCEMCHT USE ONLY
Ada,ln sec 1 OCC ES
I6A13
ATTEST: BOARD C TY COMMISSIONERS
Crystal K.Kindel,EEC of Courts COLLIE C ,FLORIIi(4..
&Comptrcter, ' ,
By ' 4 ' %LO C v By:
' Penny Tay r,Chairperson
Dated: � � ••`
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Jacobs Engineering Group,Inc
5801 Pelican Bay Boulevard
al
,oacobs Suite 505
Naples,FL34108
Telephone: 239-598-1715
Fax:239-598.2579
ATTACHMENT A
SCOPE OF SERVICES
For
CHANGE ORDER NO. 1 —ADDITIONAL DESIGN AND PERMITTING SERVICES
To
CONSULTING ENGINEERING SERVICES AGREEMENT
For
Vanderbilt Beach Road 6 Lane Widening Project (Contract 19-7494)
(East of US 41 to East of Goodlette Frank Road)
County Project No. 60199
Purchase Order: 4500202325
March 25, 2021 i
PART 1:OVERVIEW
Jacobs Engineering Inc. (CONSULTANT) has been requested and retained to provide additional
engineering services associated with Collier County Project No. 60199, Vanderbilt Beach Road
6-Lane Widening Project (East of US 41 to East of Goodlette Frank Road) (PROJECT).
These additional services are based upon a scope of work addition requested by the Collier
County Growth Management Department, Transportation Engineering Division. The
required services will be incorporated into the 90% Plans Submittal.
The Additional Scope of Services addresses the following:
• * Analysis of the data(Performed by others (RWA) under a separate work order)
related to the drainage area upstream of the existing 72"cross drain under
Vanderbilt Beach Road to utilize for Tasks A and B detailed laser in the Scope.
• * Analysis of the drainage area downstream of the existing 72"cross drain and
analysis of feasible alternatives for necessary drainage improvements under
Vanderbilt Beach Road. If required,preparation of construction documents(plans,
specifications,and estimates)to show the location,type and size of the proposed
cross drain.
• Preparation of Permit for new Drainage Crossing* (if required by SFWMD)
• Preparation of two (2) Individual SFWMD ERP Permits for VBR III Project
• Full Depth Pavement Rehabilitation Exploration, Analysis and flan modification(s)
� 6A13
* Background:Watershed and Existing 72"Cross Drain Analysis
The County had previously conducted two drainage/watershed improvement studies along the
Pine Ridge Canal,one upstream and one downstream of an existing 72"cross drain that is
located approximately 500 feet west of the intersection of Vanderbilt Beach Road and
Goodlette-Frank Road. The upstream study was conducted by RWA Engineering, and the
downstream study was conducted by Atkins Engineering, under two separate contracts. Based
on initial data from the two studies, the County decided that the conveyance under Vanderbilt
Beach Road should be analyzed to determine if the existing 72"cross drain under Vanderbilt
Beach Road could be,should be, upgraded to provide additional capacity for potential
improvements south of the crossing which may help alleviate drainage issues.
Under this additional services scope,Jacobs Engineering Inc. will coordinate the additional
modeling required to determine the additional conveyance capacity with Atkins Engineering
and RWA and, if needed, prepare construction documents for the crossing improvements.
Note: RWA Engineering will be performing new"Upstream" Modeling and Conceptual
Stormwater Facility Design Services under a separate Work Order to expedite project
delivery).Their services will provide information necessary to proceed with Tasks A, B and C
detailed below.
This Change Order provides for the CONSULTANT'S services to be modified to add the
following Scope of Services to Collier County Project No. 60199.
The requested services are being performed under Contract 19-7494 and services arc
subject to the Terms and Conditions of that Agreement.
The following services are an addition to the original contract:
PART 2:SCOPE OF WORK
Task A—Downstream Modeling and Conceptual Stormwater Facility Design-535,684.00
As part of the Jacobs Engineering Inc. Team,Atkins Engineering will conduct the additional
modeling and analysis downstream of the cross over as describe below. Services required
include the following:
I. Existing conditions model updates
• Atkins will make existing conditions model updates to the Pine Ridge Canal watershed
model,dated March 28,2014 which includes adding detail within the Pine Ridge
subdivision to mimic the RWA existing model conditions and making other updates as
needed to reflect conditions necessary to accurately model the system for the
improvements.
2. Pine Ridge Subdivision improvements and downstream structure sizing for Pine Ridge Canal
• Atkins will develop a future conditions watershed model which will include
incorporating the improvements from the RWA modeling effort and perform iterative
model simulations. Model simulations will focus on re-sizing the structures along Pine
Ridge Canal between the Pine Ridge Subdivision and the new Pine Ridge Canal Weir
#1 at Creckside Blvd.The new structures will accommodate the increased flows from
Pine Ridge Subdivision but will not increase stages in the canal higher than the pre-
Pine Ridge Canal Weir#I replacement stages.
nc�
16A13
3. Conceptual Design Report
• Atkins will develop a conceptual report that will describe the modeling efforts and the
changes to the structures that will be required to accommodate the improvements from
the Pine Ridge Subdivision. The report will include project sketches for each re-sized
structure as well as project constraints, construction costs and notes from the pre-
application permitting meeting.
•
Task B—72" Cross Drain Construction Plans and Details (If necessary)-$85,066.00
After the analysis for the require capacity is conducted (Task A),CONSULTANT will be
directed by the County's project manager(in writing)on whether to proceed with the analysis
and design of the new crossing.
During the analysis and design process, CONSULTANT will determine location,type and size
of the proposed crossing and will prepare up to 3 alternative and cost estimates. A technical
memorandum will be prepared detailing the alternatives and recommendation. As part of that
process, CONSULTANT will perform a constructability review to determine the best approach
to minimize costs and accommodate a phasing plan for the maintenance of traffic.
Upon approval of preferred alternative by COUNTY, CONSULTANT will prepare necessary
Construction Documents for incorporation into the Vanderbilt Beach Road 6 Lane Widening
Project. This work shall include plans, details, quantities, cost estimates,specifications and
utility coordination. Services required include the following:
I. Coordination, Meetings, Project Management and QA/QC
2. Preparation of Technical Analysis Memorandum describing up to three(3) feasible
options available for consideration along with order of magnitude opinions of probable
cost.
3. Perform Utility Coordination
4. Include Design in the Drainage Maps.
5. Include Design in the Summary of Drainage Structure Sheets.
6. Include Design in the Plan and Profile Sheets.
7. Prepare separate Drainage Structures Sheets and Details Sheets
8. Prepare Headwall Designs for South and North headwalls
9. Include Design in the Cross-Section Sheets.
10. Include Design in the Erosion Control Plan Sheets.
11. Include Design in the narrative of the S W PP Sheets.
12. Prepare Traffic Control Plans, Detour(s)(if Open Cut) and include in the construction phasing.
13. Design Temporary Sheet Pile Designs for Open Cut of VBR and Dam Design for Cofferdams
14. Design Concepts for Cofferdam Upstream of Crossing
15. Design Concepts for Cofferdam Downstream of Crossing
16. Design Concepts for Dewatering into Median during Construction
17, Prepare Quantities for selected alternative.
18. Prepare Construction Cost Estimates and Specifications for selected alternative.
Task C—Cross Drain Permitting-529,872.00
After the analysis for the required capacity is conducted (Task A), and Task B is completed to a
sufficient level to convey project intent, coordination with SFWMD will be conducted to
determine the level of Permitting they will require for the new crossing.Note: Improvements arc
anticipated to be included along with Task D document preparation if necessary. Services
required include the following:
• Coordinate with Permitting Agency
CAO
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• Prepare Permit Plans and Documentation
• Prepare Permit Application* and respond to RFI's etc.
(*County will be responsible for Permitting Fees.)
Note:
• Permit applied for and received may be Conceptual in nature and may require modifications in
the future(by others)after the downstream improvements/adjustments are constructed. It is
assumed that the Permit Modification will be performed as part of Upstream improvements.
It is assumed the new crossing will be restricted to existing capacity until downstream
(first)and upstream (second) improvements are completed. Design will consider cost
feasible ways to effectively allow for the temporary restriction and future removal of
installed restriction.
Task D—Project ERP Permitting-$40,320.00
During the Pre-Application Meeting with the South Florida Water Management District
(SFWMD), it was determined that the project would require individual ERP Permits) as
opposed to the two (2) Permit Modification as originally scoped in the Basic Services. Although
the Project was previously Permitted as a 6-Lane Facility,due to the fact that it was initially
Constructed as a 4-Lane Facility, new individual Permits would be required. Services required
include the following:
• Coordinate with Permitting Agency
• Prepare of Permit Plans and Documentation
• Prepare Permit Application(s)* and respond to RFI's etc.
(*County will be responsible for Permitting Fees.)
Task E—Sunnlemental Pavement Evaluation,Analysis and Plan Modification(s)-S65,354.00 ti
The initial pavement exploration (borings) and report analysis conducted during the 30%
design phase identified areas of existing pavement along the corridor that had deteriorated
(exhibited cracks) completely through to the base course of the pavement section.This level
of distressed pavement prompted the need for additional pavement exploration and analysis.
The broad investigation and analysis will identify which areas of the project will require a
full depth repair.
After the additional field exploration (borings) is performed by FORGE Engineering,an analysis
will be conducted and a revision to the draft pavement design for the project will be issued.The
final recommendations from the report will be incorporated into the construction plans. Services
required include the following:
• Perform additional field exploration (Pavement Borings)
• Perform Supplemental Analysis of Findings
• Prepare a Technical Memorandum with Findings and Recommendations
• Modify related Project Design and Plan Sheets to reflect necessary changes to Typical
Sections, Plan Sheets,Cross Sections, MOT Sheets, Quantities and Estimates.
Note: If field investigation encounters unusual or unexpected conditions,additional services may
be required to further investigate unique conditions and/or provide design to mitigate.
CAr)
PART 3: EXCLUSIONS/ASSUMPTIONS:
The following tasks are not included in the Scope of Work for this Change Order:
I) Services other than those specifically listed above.
2) Services requiring more effort than that listed in the Fee Schedule.
3) Final Design Services for Drainage Improvements Upstream and Downstream of Crossing
4) Utility Design(None Anticipated)
PART 4: PROJECT SCHEDULE:
Modification to Project Schedule
• Project Schedule shall he increased by a total of 90 Calendar Days to allow sufficient
time for delivery of design services and assistance with County Project Delivery
PART 5: COMPENSATION:
An estimated budget to be utilized for the above tasks has been established and is shown as
Attachment A—Manhour and Cost Estimate Summary. A man-hour estimate for the above
Scope of Services has been prepared for the sole purpose of establishing the maximum upset
limit for this Task Work Order not to exceed$256,296.00
• The COUNTY will compensate the CONSULTANT a fee of$150,622.00 for
TASK(S) A,13,and C Plus Associated Expenses on a Time and Materials Basis.
• The COUNTY will compensate the CONSULTANT a fee of$105,674.00 for •
TASK(S) D, E Plus Associated Expenses on a LUMP SUM Basis.
The hourly labor rates shown for staff reflect the Rate Schedule agreed upon and match those
recently approved under Contract 19-7494.
4• Transportation Division Budget=$105,674.00(Task Breakdown included in Fee Sheet)
Stormwater Division Budget=$1 50,622.00 (Task Breakdown included in Fee Sheet)
(T/1/4tt
.....
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