Agenda 05/25/2021 Item #16D 5 (Resolution - FTA 5310 Grant Award Revision)05/25/2021
EXECUTIVE SUMMARY
Recommendation to accept a revision to the Notice of Grant Award for the FTA 5310 FY20 -21
Program through the Florida Department of Transportation, approve a new FY20-21 Public
Transportation Grant Agreement in the amount of $23,700, and approve an associated Resolution
to provide for Federal funding to purchase Mobile Radios and Tablets.
OBJECTIVE: To provide efficient, safe, and timely public transportation for the residents of Collier
County.
CONSIDERATIONS: On October 13, 2020, the Board of County Commissioners (Board) approved
Agenda Item #16D3, to accept the Notice of Grant Award (NOGA) for the FY20 -21 Federal Transit
Administration (FTA) Section 5310 grant award to purchase six (6) cutaway transit vehicles, six (6)
radios, and six (6) tablets in the amount of $517,656 to support the paratransit service.
On December 30, 2020, the Florida Department of Transportation (FDOT) advised Public Transit
Neighborhood Enhancement (PTNE) staff that the grant agreement would be revised and split into two
(2) different agreements to facilitate the different procurement requirements for vehicle purchases versus
equipment (radios and tablets) purchases. The funding for the six (6) cutaway transit vehicles ($493,956)
would remain a Notice of Grant Award (NOGA), but the six (6) radios and six (6) tablets ($23,700)
would be awarded through a Public Transportation Grant Agreement (PTGA). A revised NOGA was sent
to staff on December 30, 2020, reflecting the changes to the funding split and is attached for the Board’s
acceptance. The PTGA Agreement was received from FDOT on March 30, 2021, and is attached for the
Board’s consideration.
FISCAL IMPACT: There is no Fiscal impact associated with this item. Funds are already appropriated
in Transportation Disadvantaged Grant Fund (428) and in Transportation Disadvantaged Match Fund
(429) when the NOGA was approved. However, $21,330 will be segregated in Fund (428) and $2,370 in
Match Fund (429) under Projects 33717 to recognize the PGTA. Administrative Budget Amendments are
required to segregate the portion of funding associated with the PTGA.
GROWTH MANAGEMENT IMPACT: This item is consistent with the Transportation Element
Objectives 10 and 12 of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAB
RECOMMENDATION: To accept a revision to the Notice of Grant Award for the FTA 5310 FY20-21
Program through the Florida Department of Transportation, approve a new FY20-21 Public
Transportation Grant Agreement in the amount of $23,700, and approve an associated Resolution to
provide for Federal funding to purchase Mobile Radios and Tablets.
Prepared By: Judith Sizensky, Grants Coordinator, Community & Human Services Division
ATTACHMENT(S)
1. Resolution and Public Transit Grant Agreement-CAO Stamped (PDF)
2. Revised-Executed NOGA-5310-45_Collier County BOCC-BS UZA (PDF)
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05/25/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
Doc ID: 15608
Item Summary: Recommendation to accept a revision to the Notice of Grant Award for the FTA
5310 FY20-21 Program through the Florida Department of Transportation, approve a new FY20-21
Public Transportation Grant Agreement in the amount of $23,700, and approve an associated Resolution
to provide for Federal funding to purchase Mobile Radios and Tablets.
Meeting Date: 05/25/2021
Prepared by:
Title: – Public Transit & Neighborhood Enhancement
Name: Judy Sizensky
04/14/2021 11:09 AM
Submitted by:
Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement
Name: Michelle Arnold
04/14/2021 11:09 AM
Approved By:
Review:
Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 04/16/2021 11:32 AM
Community & Human Services Tami Bailey Additional Reviewer Completed 04/23/2021 9:11 AM
Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 04/27/2021 10:17 AM
Community & Human Services Kristi Sonntag Additional Reviewer Completed 04/27/2021 4:02 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 04/27/2021 4:27 PM
Public Services Department Todd Henry Public Services Deapartment Completed 04/28/2021 8:21 AM
Growth Management Department James C French PSD Dept Head Review Completed 05/01/2021 1:03 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 05/04/2021 1:42 PM
Grants Nicole Diaz Level 2 Grants Review Completed 05/14/2021 3:44 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/18/2021 8:51 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/18/2021 9:29 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 05/18/2021 9:57 AM
Grants Therese Stanley Additional Reviewer Completed 05/18/2021 3:31 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 05/18/2021 6:29 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 05/25/2021 9:00 AM
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RESOLUTION NO. 2021-
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER
COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO ACCEPT A
SECTION 5310 GRANT AWARD FROM THE FLORIDA DEPARTME T OF
TRANSPORTATION, TO EXECUTE PUBLIC TRANSPORTATION GRANT
AGREEMENT 448810-1-94-01 CONTRACT G1V82, TO SUBMIT AND REVISE
ANY AND ALL SUPPORTING DOCUMENTS AND ASSURANCES RELATED TO
SUCH AWARD, AND AUTHORIZING THE PURCHASE OF MOBILE RADIOS
AND TABLETS AND THE EXPENDITURE OF GRANT FUNDS PURSUANT
TO THE GRANT AWARDED.
WHEREAS, each year, through an application process administered by the Florida
Department_ of Transportation, Collier Area Transit has obtained funds that are used for
providing rural transportation services to the residents of Collier County; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has the
authority to apply for and accept grants and make purchases and expend funds pursuant to
grant awards made by the Florida Department of Transportation as authorized by Chapter
341, Florida Statutes and by the Federal Transit Administration Act of 1964, as amended.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners,
Collier County, Florida, that:
I.The BOARD authorizes its Chairman to execute, submit, and revise any and all
documents required in connection with the Federal Transit Administration Section 5310
Grant Award including, but not limited to: (a) executing Public Transportation Grant
Agreement; (b)accepting and executing any required certifications and assurances and
all supporting documents related to the Section 5310 grant awarded to the County, (c)
approving all necessary budget amendments to receive and use grant dollars received
above or below the target award referenced in the Section 5310 grant application, and
(d)purchasing vehicles and equipment and otherwise authorizing the expenditure of
grant funds pursuant to the grant awarded, unless specifically rescinded.
2.The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney.
The registered Agent's address is 3299 East Tamiami Trail, Naples, FL 34112.
3.This Resolution shall be effective immediately upon signature by the Chairman.
[21-G RC-01134/ 1620328/ I]
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FDdZ3T'
Florida Department of Transportation
RON DESANTIS 801 N. Broadway Avenue KEVIN J.THIBAULT,P.E.
GOVERNOR Bartow, FL 33830 SECRETARY
NOTICE OF FTA SECTION 5310 GRANT AWARD
FL-16-0045 I FFY 2020 / SFY 2020/2021
Based on the Agency's Application for Federal Assistance under 49 U.S.C. Section 5310, "Enhanced Mobility of
Seniors and Individuals with Disabilities" program, which was due to the Florida Department of Transportation
FDOT), District One Modal Development Office (Department)on or before December 20, 2019 and is on file at the
FDOT, District One, 801 North Broadway Avenue, Bartow, Florida 33830 offices, the Department hereby makes
the following federal grant award under the 49 U.S.C. Section 5310 Program to:
Collier County Board of County Commissioners (Subrecipient)
Bonita Springs UZA
8300 Radio Road, Naples, FL 34104
Estimated Estimated Estimated Estimated
Description Total Federal State Local
100% 80% 10% 10%
6) 23' Cutaways 493,956.00 $395,165.00 $49,395.00 $49,396.00
6) Radios and (6)Tablets 23,700.00 $18,960.00 $2,370.00 $2,370.00
TOTAL 517,656.00 $414,125.00 $51,765.00 $51,766.00
Financial Management Number: 435210-1-93-17
Federal Award Identification Number(FAIN): Temp. No. Perm No.
Agency's DUNS Number or-c r) r
Agency's Federal Employee Identification No. (FEIN) p occ:
Agency's Fiscal Year t ` 0 CA -- (7 pr.month to month)
Permanent FAIN number will be assigned to this award after its execution and will be copied to Subreciplent.
ACCEPTANCE OF GRANT AWARD
The undersigned accepts the above-described award and:
a) The Subrecipient reaffirms its assurances to Federal Transit Administration (FTA) and FDOT as stated in
Exhibits I, L, and M of its application.
b) The Subrecipient agrees to use and maintain the grant awarded equipment in accordance with the federal and
state program requirements, and for the services described, in its approved application.
c) The Subrecipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Subrecipient agrees to contact the FDOT Contractor, Lazara Stinnette, at the Center for Urban
Transportation Research (CUTR), Florida Transit Research Inspection and Procurement Services (TRIPS) at
813-974-0695 to arrange purchase of the above items. This purchase will follow the Department's Guidelines
for Acquiring Vehicles and Equipment.
e) The Subrecipient must do the following PRIOR to the purchase of EQUIPMENT:
1) Follow FDOT Procurement Guidance for Transit Agencies manual, as amended, and complete the
appropriate Third-Party Checklist in accordance with the procurement threshold, as outlined in the
Introduction, and submit to your FDOT Transit Projects Coordinator for review. Once the Agency has
received applicable FDOT Third-Party Procurement concurrence from their FDOT Transit Projects
Coordinator, they may purchase equipment.
Improve Safety, Enhance Mobility, Inspire Innovation
www.fdot.gov
FL-2019-098-01
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2) For reimbursement from the Department, provide a Reimbursement Invoice, an Agency Invoice, signed
Third-Party Procurement Checklist and proof of purchase and payment(such as merchant receipt)to your
FDOT Transit Projects Coordinator.
3) All concurrences and documentation noted in Items e) 1 and 2 must be completed and submitted to your
FDOT Transit Projects Coordinator on or before April 15th. The FDOT Transit Projects Coordinator will
then forward approval to Lazara with CUTR to request reimbursement. If this deadline is not met, funds
will be moved into future fiscal years.
f) The Subrecipient MUST request purchase of the VEHICLES on or before April 15, 2021.
g) The Subrecipient agrees to submit the local matching funds when requested to do so.
h) The Subrecipient, if it is not a Community Transportation Coordinator (CTC), agrees to submit its Annual
Operating Report(AOR) data to the CTC as requested.
i) The Subrecipient will forward a copy of its maintenance plan as outlined in their Transportation Operating Plan
TOP) or System Safety Program Plan (SSPP) to Ms. Dale Hanson within 30 days of receiving the vehicle, if
you have not already done so.
j) The Subrecipient is required to insure the vehicles. The Department shall be named as"certificate holder" on
the insurance policy throughout the time period the Department is the only lien holder. The Subrecipient shall
be required to submit proof of insurance showing minimum coverage and the Department listed as"certificate
holder"within 30 days of receiving the vehicle and provide proof of insurance yearly.
SPECIAL CONSIDERATIONS:
E-Verify -Vendors/Contractors:
1. Shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract; and
2. Shall expressly require any subcontractors performing work or providing services pursuant to the state
contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the subcontractor during the contract term.
Single Audit Information
Exhibit 1 and Exhibit 2 to this Notice Of Grant Award provide the required federal award identification and
information needed to comply with the single audit requirements. Please note this award is for a passenger
vehicle(s) and/or other capital equipment/costs. The value of the federal award should be considered as non-
cash assistance. A non-Federal entity as defined by OMB Circular A-133, for fiscal years beginning before
December 26, 2014, and 2 CFR Part 200, thereafter, as a recipient of this Federal award, may be subject to
the audit requirements established by OMB Circular A-133, for fiscal years beginning before December 26,
2014, and 2 CFR Part 200,thereafter. In determining Federal awards expended in a fiscal year,the non-Federal
entity must consider all sources of Federal awards, including non-cash contributions.
To be signed by the Subrecipient and returned to the FDOT District One Office
To be completed and signed by the person authorized to accept Grant Awards.),,.
fl.
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AGENCY: l i 1 t elf L c i c t`
Name
Accepted by: i[" '
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Signature)
Typed Name and Title: t.3) t... L. ' ck u lic
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FLORIDA DEPARTMENT OF TRANSPORTATION
Award Approved by: Federal Award Date:
Typed Name and.Title: Paul A. Simmons
District Modal Development Administrator
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11/10/2020
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EXHIBIT 1
Federal Financial Assistance
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
CFDA No. 20.513
CFDA Title Enhanced Mobility of Seniors and Individuals with Disabilities
CFDA Program Site www.cfda.gov
Awarding Agency Florida Department of Transportation
Award Amount
REFER TO THE VEHICLE/EQUIPMENT DELIVERY NOTICE
PACKAGE FOR ACTUAL PURCHASE PRICE
Research & Development Not Applicable**
Indirect Cost Rate Not Applicable
Research and Development as defined at §200.87, 2 CFR Part 200
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE SUBJECT TO THE
FOLLOWING AUDIT REQUIREMENTS:
2 CFR Part 200— Uniform Administrative Requirements, Cost Principles &Audit Requirements for
Federal Awards
www.ecfr.gov
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT MAY ALSO BE SUBJECT
TO THE FOLLOWING:
49 USC 5310: Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities
http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title49-
section5310&num=0&edition=prelim
FTA Circular 9070.1G: Enhanced Mobility of Seniors and Individuals with Disabilities Program Guidance
and Application Instructions
www.fta.dot.qov/leqislation law/12349.html
Federal Funding Accountability and Transparency Act (FFATA) Sub-award Reporting System (FSRS)
www.fsrs.gov
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EXHIBIT 2
Single Audit Requirements
The administration of resources awarded through the Department to the Subrecipient by this
Agreement may be subject to audits and/or monitoring by the Department. The following requirements
do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or
evaluations of Federal awards or limit the authority of any State agency inspector general, the State of
Florida Auditor General or any other State official. The Subrecipient shall comply with all audit and audit
reporting requirements as specified below.
a. In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F —Audit
Requirements, monitoring procedures may include but not be limited to on-site visits by Department
staff and/or other procedures including, reviewing any required performance and financial reports,
following up, ensuring corrective action, and issuing management decisions on weaknesses found
through audits when those findings pertain to Federal awards provided through the Department by
this Agreement. By entering into this Agreement, the Subrecipient agrees to comply and cooperate
fully with any monitoring procedures/processes deemed appropriate by the Department. The
Subrecipient further agrees to comply and cooperate with any inspections, reviews, investigations
or audits deemed necessary by the Department, State of Florida Chief Financial Officer (CFO) or
State of Florida Auditor General.
b. The Subrecipient, a non-Federal entity as defined by 2 CFR Part 200, Subpart F — Audit
Requirements, as a recipient of a Federal award awarded by the Department through this
Agreement is subject to the following requirements:
i. In the event the Subrecipient expends a total amount of Federal awards equal to or in excess of
the threshold established by 2 CFR Part 200, Subpart F —Audit Requirements, the Subrecipient
must have a Federal single or program-specific audit for such fiscal year conducted in
accordance with the provisions of 2 CFR Part 200, Subpart F —Audit Requirements. Exhibit 1
to this Agreement provides the required Federal award identification information needed by the
Subrecipient to further comply with the requirements of 2 CFR Part 200, Subpart F — Audit
Requirements. In determining Federal awards expended in a fiscal year, the Subrecipient must
consider all sources of Federal awards based on when the activity related to the Federal award
occurs, including the Federal award provided through the Department by this Agreement. The
determination of amounts of Federal awards expended should be in accordance with the
guidelines established by 2 CFR Part 200, Subpart F—Audit Requirements. An audit conducted
by the State of Florida Auditor General in accordance with the provisions of 2 CFR Part 200,
Subpart F—Audit Requirements, will meet the requirements of this part.
ii. In connection with the audit requirements, the Subrecipient shall fulfill the requirements relative
to the auditee responsibilities as provided in 2 CFR Part 200, Subpart F —Audit Requirements.
iii. In the event the Subrecipient expends less than the threshold established by 2 CFR Part 200,
Subpart F — Audit Requirements, in Federal awards, the Subrecipient is exempt from Federal
audit requirements for that fiscal year. However, the Subrecipient must provide a single audit
exemption statement to the Department at FDOTSingleAudit@dot.state.fl.us no later than nine
months after the end of the Subrecipient's audit period for each applicable audit year. In the
event the Subrecipient expends less than the threshold established by 2 CFR Part 200, Subpart
F—Audit Requirements, in Federal awards in a fiscal year and elects to have an audit conducted
in accordance with the provisions of 2 CFR Part 200, Subpart F —Audit Requirements, the cost
of the audit must be paid from non-Federal resources (i.e., the cost of such an audit must be
paid from the Subrecipient's resources obtained from other than Federal entities).
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iv. The Subrecipient must electronically submit to the Federal Audit Clearinghouse (FAC) at
https://harvester.census.00v/facweb/the audit reporting package as required by 2 CFR Part 200,
Subpart F — Audit Requirements, within the earlier of 30 calendar days after receipt of the
auditor's report(s) or nine months after the end of the audit period. The FAC is the repository of
record for audits required by 2 CFR Part 200, Subpart F — Audit Requirements, and this
Agreement. However, the Department requires a copy of the audit reporting package also be
submitted to FDOTSingleAudit(dwdot.state.fl.us within the earlier of 30 calendar days after receipt
of the auditor's report(s) or nine months after the end of the audit period as required by 2 CFR
Part 200, Subpart F—Audit Requirements.
v. Within six months of acceptance of the audit report by the FAC, the Department will review
Subrecipient's audit reporting package, including corrective action plans and management
letters, to the extent necessary to determine whether timely and appropriate action on all
deficiencies has been taken pertaining to the Federal award provided through the Department
by this Agreement. If the Subrecipient fails to have an audit conducted in accordance with 2 CFR
Part 200, Subpart F—Audit Requirements, the Department may impose additional conditions to
remedy noncompliance. If the Department determines that noncompliance cannot be remedied
by imposing additional conditions, the Department may take appropriate actions to enforce
compliance, which actions may include but not be limited to the following:
1. Temporarily withhold cash payments pending correction of the deficiency by the Agency or
more severe enforcement action by the Department;
2. Disallow (deny both use of funds and any applicable matching credit for) all or part of the
cost of the activity or action not in compliance;
3. Wholly or partly suspend or terminate the Federal award;
4. Initiate suspension or debarment proceedings as authorized under 2 C.F.R. Part 180 and
Federal awarding agency regulations (or in the case of the Department, recommend such a
proceeding be initiated by the Federal awarding agency);
5. Withhold further Federal awards for the Project or program;
6. Take other remedies that may be legally available,
vi. As a condition of receiving this Federal award, the Subrecipient shall permit the Department, or
its designee, the CFO or State of Florida Auditor General access to the Subrecipient's records
including financial statements, the independent auditor's working papers and project records as
necessary. Records related to unresolved audit findings, appeals or litigation shall be retained
until the action is complete or the dispute is resolved.
vii. The Department's contact information for requirements under this part is as follows:
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0450
FDOTSingleAuditdot.state.fl.us
c. The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of this
Agreement for a period of five years from the date the audit report is issued and shall allow the
Department, or its designee, the CFO or State of Florida Auditor General access to such records
upon request. The Subrecipient shall ensure that the audit working papers are made available to
the Department, or its designee, the CFO, or State of Florida Auditor General upon request for a
period of five years from the date the audit report is issued unless extended in writing by the
Department.
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