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Backup Documents 04/13/2021 Item #16D7 (AVOW Hospice Inc) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP , 6 D.� TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Tracey Smith Community and Human TS 04/27/2021 Services 2. County Attorney Office—JAB County Attorney Office e- 4 I Zl 3. BCC Office Board of County `` 3 ,2,1 Commissioners J .�- 4. Minutes and Records Clerk of Court's Office (c CI'11 j2 1 Q`1S- PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Tracey Smith,Grants Coordinator 252-1428 Contact/ Department Agenda Date Item was 04/13/2021 Agenda Item Number 16D7 Approved by the BCC Type of Document AGREEMENT BETWEEN COLLIER Number of Original 3 Attached COUNTY AND AVOW HOSPICE INC Documents Attached PO number or account number if document is to be rec orded INSTRUCTIONS & CHECK IST Initial the Yes column or mark"N/A"in the Not Applicable colum hiche er is Yes N/A(Not appropriate. ( (Initial) Applicable) 1. Does the document require the chairman's original signa STAMP Jai 2. Does the document need to be sent to another agency for ad i a signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the TS document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's TS signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on above date and all changes made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for the Chairman's signature. 16D1 MEMORANDUM Date: May 14, 2021 To: Tracey Smith, Grant Coordinator Community & Human Services From: Teresa Cannon, Sr. Deputy Clerk Minutes & Records Department Re: Agreement w/Avow Hospice, Inc. Enclosed please find two (2) fully executed originals of the document referenced above (Agenda Item #16D7), approved by the Board of County Commissioners on Tuesday, April 13, 2021. If you have any questions, please contact me at 252-8411. Thank you. Enclosure Enclosures (2) 1687 Total Amount of Funds $420,861.07 Awarded SUBRECIPIENT Name Avow Hospice, Inc. DUNS# 168441657 FEIN 59-2201250 R&D No Indirect Cost Rate No Period of Performance March 1,2020- May 31,2021 Fiscal Year End December 31 Monitor End: September 2021 AGREEMENT BETWEEN COLLIER COUNTY AND AVOW HOSPICE,INC. Collier Assistance Program THIS AGREEMENT is made and entered into this,-) day of 2021, by and between Collier County, a political subdivision of the State of Florida, (CO )Y having its principal address at 3339 E Tamiami Trail,Naples FL 34112,and Avow Hospice,Inc.,(SUBRECIPIENT),having its principal office at 1095 Whippoorwill Lane,Naples, FL 34105. WHEREAS, the COUNTY has allocated local funds for the creation of the Collier Assistance Program for the undertaking of certain activities to assist the community in navigating the impact of the COVID-19 outbreak;and WHEREAS, the SUBRECIPIENT has applied for and, based on the information provided by the SUBRECIPIENT,is qualified to receive Program funding;and WHEREAS, the COUNTY and SUBRECIPIENT wish to set forth the responsibilities and obligations of each in the undertaking of the Collier Assistance Program. NOW,THEREFORE, in consideration of the covenants and agreements herein contained, and for other good and valuable consideration, the Parties hereby agree that the COUNTY will provide Funds to the SUBRECIPIENT upon and subject to all general conditions, terms, covenants, and agreements herein set forth. AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 1 16 2 PART I SCOPE OF WORK The SUBRECIPIENT shall,in a satisfactory and proper manner and consistent with any standards required as a condition of providing Collier Assistance funding, as determined by Collier County Community and Human Services Division(CHS),perform the tasks necessary to conduct the program as follows: Project Name: Collier County Assistance Program Description of project and outcome: Community and Human Services,as the administrator of the Collier County Assistance program,will make available funds to prepare,respond,and prevent the coronavirus pandemic. Project Component One: Technology, Software,Equipment, Supplies,and Installation services Project Component Two: Medical Testing supplies and services Project Component Three: Staffing: Salary Costs for COVID dedicated employees Project Component Four: Medical Equipment installation supplies and services 1. Project Tasks: a. Task 1: Purchase and installation of technology, equipment, software, and supplies necessary to support telehealth,telework,and security. b. Task 2: Medical Testing services and supplies c. Task 3: Staffing: Salary Costs for COVID dedicated employees d. Task 4: Medical Equipment supplies,services,and installation 2. Collier Assistance Program Documentation Requirements Compliance Criteria: Activities carried out with funds provided under this Agreement will contribute to a program designed to assist the community in navigating the impact of the COVID-19 outbreak. 1.1 SPECIAL CONDITIONS The COUNTY's obligation to fund the project is subject to the following conditions precedent. A. Within sixty (60)calendar days of the execution of this Agreement,the SUBRECIPIENT must deliver to CHS for approval a detailed project schedule for the completion of the project. AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 2 1607 B. The following policies must be submitted within sixty (60) days of execution of this Agreement: ❑ Affirmative Fair Housing Policy • Affirmative Action/Equal Opportunity Policy • Conflict of Interest Policy • Procurement Policy Sexual Harassment Policy • Procedures for compliance with the requirements set forth in Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C. 794) • Fraud,Waste, and Abuse Policy • Limited English Proficiency Policy(LEP) • Violence Against Women Act(VAWA)Policy C. Annual SUBRECIPIENT Training— All SUBRECIPIENT staff assigned to the administration and implementation of the Project established by this Agreement, shall attend all CHS-offered Subrecipient training, relevant to the Project, as determined by the Grant Coordinator. 1.2 PROJECT DETAILS A. Project Description/Project Budget Description Local Funds Amount Project Component 1: Technology Software,Equipment, $ 88,287.22 Supplies, and Installation services. Project Component 2: Medical Testing supplies and $251,375.00 services. Project Component 3: Staffing: Salary Costs for COVID $42,834.00 dedicated employees. Project Component 4: Medical Equipment installation, $38,364.85 supplies, and services. Total Funds: $420,861.07 The SUBRECIPIENT will accomplish the following checked project tasks: ❑ Maintain and provide to the COUNTY, as requested, beneficiary and/or income certification documentation ❑ Maintain Eligibility Documentation,retained at SUBRECIPIENT location • Provide Monthly project progress reports to the COUNTY • Ensure attendance by a representative from executive management at scheduled partnership meetings,as requested by CHS ❑ Provide monthly construction and rehabilitation progress reports until completion of construction or rehabilitation ❑ Identify Lead Project Manager ❑ Provide Site Design and Specifications AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 3 16 7 B. Performance Deliverables Program Deliverable Deliverable Supporting Submission Schedule Documentation Special Condition Policies Policies as stated in this Within sixty(60)days of (Section 1.1) Agreement Agreement execution Insurance Insurance Certificate(Exhibit A Within 30 days of Agreement execution and Annually within thirty(30)days of renewal Detailed Project Schedule Project Schedule Within sixty(60)days of Agreement execution Monthly Progress Report Exhibit C Monthly reports. Annual Audit Monitoring Exhibit D Annually,60 days after FY end Report Financial and Compliance Audit Audit,Management Letter,and Annually,nine(9)months after Exhibit D FY end for Single Audit OR one hundred eighty(180)days after FY end. Program Income Reuse Plan Plan Approved by the COUNTY Annually, if applicable C. Payment Deliverables Payment Deliverable Payment Supporting Documentation Submission Schedule Project Component 1: Submission of supporting documents Submission of Technology Software, must be provided,as evidenced by monthly invoices Equipment, Supplies,and receipts,invoices,credit card statements within 20 days after Installation services. if applicable,bank statements,and any the end of the prior other additional documentation as month. requested. (Exhibit B) Project Component 2: Medical Submission of supporting documents Submission of Testing supplies and services. must be provided, as evidenced by monthly invoices receipts,invoices, credit card statements within 20 days after if applicable,bank statements,and any the end of the prior other additional documentation as month. requested. (Exhibit B) Project Component 3: Staffing: Submission of supporting documents Submission of Salary Costs for COVID must be provided, as evidenced by job monthly invoices dedicated employees. description, signed timesheets, payroll within 20 days after register,check stubs if applicable,bank the end of the prior statements,and any other additional month. documentation as requested. (Exhibit B) Project Component 4: Medical Submission of supporting documents Submission of Equipment installation,supplies, must be provided,as evidenced by monthly invoices and services. receipts,invoices, credit card statements within 20 days after if applicable,bank statements,and any the end of the prior other additional documentation as month. requested. (Exhibit B) AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 4 16D7 1.3 PERIOD OF PERFORMANCE The SUBRECIPIENT services shall start on March 1, 2020 through December 30, 2020 for all costs incurred and the agreement shall begin March 1,2020 and shall end on May 31,2021 unless terminated earlier, in accordance with provisions of Paragraph 3.9, Defaults, Remedies, and Termination. If SUBRECIPIENT complies with all requirements set forth herein,this Agreement shall terminate on May 31,2021,whereupon all obligations of the SUBRECIPIENT for repayment of funds shall cease. Notwithstanding the foregoing, the COUNTY expressly reserves and does not waive its rights to recover any damages arising from or relating to SUBRECIPIENT's breach of any of the Documents, including but not limited to this Agreement and/or any attachments hereto, which occurred in whole or in part before said termination. 1.4 AGREEMENT AMOUNT The COUNTY agrees to make available FOUR HUNDRED TWENTY THOUSAND, EIGHT HUNDRED SIXTY-ONE DOLLARS and SEVEN CENTS ($420,861.07) for use by SUBRECIPIENT during the term of the Agreement (hereinafter, referred to as the "Funds"). SUBRECIPIENT may use Funds only for expenses eligible under this Agreement. The COUNTY requires that Funds from the Collier Assistance Program only be used to cover expenses that: A. Are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019(COVID-19); B. Were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act)for the SUBRECIPIENT;and C. Were incurred during the period that begins on March 1, 2020 and ends on December 30, 2020. Funds must qualify as a necessary expenditure incurred due to the public health emergency and meet the other criteria of Section 601(d)of the Social Security Act. D. Examples of eligible expenses include,but are not limited to: i. Medical expenses ii. Public health expenses iii. Expenses for actions to facilitate compliance with COVID-19 related public health measures. iv. Expenses associated with the provision of economic support in connection with the COVID-19 public health emergency. Modification to the"Budget and Scope"may only be made if approved in advance.Budgeted fund shifts among line items shall not be more than 10 percent of the total funding amount and shall not signify a change in scope. Fund shifts that exceed 10 percent of the Agreement amount shall only be made with Board of County Commissioners(Board)approval. The COUNTY shall reimburse SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks, as accepted and approved by CHS. SUBRECIPIENT may not request disbursement of funds until needed for eligible costs, and all AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 5 16D7 disbursement requests must be limited to the amount needed at the time of the request. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred from March 1, 2020 through December 30, 2020. Invoices for work performed are required every month. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup,a$0 invoice is required.Explanations may be required if two consecutive months of$0 invoices are submitted.Payments shall be made to the SUBRECIPIENT, when requested,as work progresses but not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than fifteen (15) days after the end of the Agreement. Work performed during the term of the program but not invoiced within fifteen(15)days after the end of the Agreement may not be processed without written authorization from the Grant Coordinator. The County Manager or designee may extend the term of this Agreement for a period of up to 180 days after the end of the Agreement.Extensions must be authorized, in writing,by formal letter to the SUBRECIPIENT. No payment will be made until approved by CHS for compliance and adherence to any and all applicable Local, State, or Federal requirements. Reimbursements will only be made for expenditures that the COUNTY provisionally determines are eligible under the Collier Assistance Program.However,the COUNTY's provisional determination that an expenditure is eligible does not relieve the SUBRECIPIENT of its duty to repay the COUNTY for any expenditures that are later determined by the COUNTY to be ineligible. Except where disputed for noncompliance, payment will be made upon receipt of a properly completed invoice and in compliance with §218.70,Florida Statutes,otherwise known as the"Local Government Prompt Payment Act." 1.5 COST PRINCIPLES Payments will be made on a cost reimbursement basis. Each request for reimbursement shall identify the associated project and approved project task(s) listed under this Scope of Work. SUBRECIPIENT may only incur direct costs that may be attributed specifically to the project(s) referenced above. SUBRECIPIENT must provide adequate documentation for validating costs incurred. Payments to SUBRECIPIENT's contractors and vendors are conditioned upon compliance with Collier County procurement requirements. 1.6 NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier,personal delivery,or sent by facsimile or other electronic means. Either party may change the address to which notices are to be sent to it by giving written notice of such change to the other parting in the manner herein provided for giving notice.Any notice,request,instruction, or other document delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 6 1607 COLLIER COUNTY ATTENTION: Tracey Smith,Grant Coordinator Collier County Community and Human Services Division 3339 E Tamiami Trail, Suite 211 Naples,Florida 34112 Email: Tracey.Smith@colliercountyfl.gov Telephone: (239)252-1428 SUBRECIPIENT ATTENTION: Annalise Smith,Sr VP of Philanthropy Avow Hospice, Inc. 1095 Whippoorwill Lane, Naples,Florida 34105 Email: asmith@avowcares.org Telephone: (239)430-3197 Remainder of Page Intentionally Left Blank AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 7 1607 PART II PROGRAM CONTROL REQUIREMENTS 2.1 AUDITS At any time during normal business hours and as often as the COUNTY(and/or its representatives) may deem necessary, the SUBRECIPIENT shall make available for review, inspection, or audit, all records,documentation,and any other data relating to all matters covered by the Agreement. SUBRECIPIENT must fully clear any deficiencies noted in audit reports within 30 days after receipt of the report. SUBRECIPIENT'S failure to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. SUBRECIPIENT hereby agrees to obtain an annual agency audit conducted in accordance with current COUNTY policy concerning SUBRECIPIENT audits. 2.2 RECORDS AND DOCUMENTATION The SUBRECIPIENT shall maintain sufficient records, in accordance with Section 119.021, Florida Statutes, to determine compliance with the requirements of this Agreement and all other laws and regulations. This documentation shall include but is not limited to the following: A. SUBRECIPIENT agrees to execute such documents as may be required by law or prepared by the COUNTY to confirm SUBRECIPIENT's Agreement. B. SUBRECIPIENT shall keep and maintain public records that ordinarily and necessarily would be required by the COUNTY in order to perform the service. C. SUBRECIPIENT shall make available to COUNTY at any time upon request, all reports, plans, surveys, information, documents, maps, books, records, and other data procedures developed,prepared, assembled, or completed for this Agreement. Materials identified in the previous sentence shall be in accordance with generally accepted accounting principles (GAAP), procedures, and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement.These records shall be maintained to the extent of such detail to properly reflect all net costs, direct and indirect labor,materials,equipment,supplies and services,and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this Agreement. D. Upon completion of all work contemplated under this Agreement,copies of all documents and records relating to this Agreement shall be surrendered to CHS, if requested. In any event, SUBRECIPIENT shall keep all documents and records in an orderly fashion, in a readily accessible, permanent, and secured location for three (3) years after the date of submission of the annual performance and evaluation report. However, if any litigation, claim,or audit is started before the expiration date of the three(3)year period,the records will be maintained until all litigation, claim, or audit findings involving these records are resolved. If SUBRECIPIENT ceases to exist after the closeout of this Agreement, it shall notify COUNTY in writing, of the address where the records are to be kept. SUBRECIPIENT shall meet all requirements for retaining public records and transfer, at no cost to COUNTY,all public records in SUBRECIPIENT's possession upon termination AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 8 160 ? of the Agreement,and destroy any duplicate exempt and/or confidential public records that and released from public records disclosure requirements.All records stored electronically must be provided to the COUNTY in a format that is compatible with the COUNTY's information technology systems. IF SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUBRECIPIENT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239-252-6832, , 3299 Tamiami Trail E, Naples FL 34112. E. SUBRECIPIENT shall provide the public with access to public records on the same terms and conditions that the COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119,Florida Statutes or as otherwise provided by law. F. Notwithstanding any provision in the Documents to the contrary, SUBRECIPIENT agrees that the failure or delay by the COUNTY in giving any notice or statement hereunder or under any other Document,or any inaccuracy therein or incompleteness thereof, shall not in any way alter or affect the absolute and unconditional obligation of the SUBRECIPIENT to pay and perform in full,the obligations set forth hereunder, but any action taken or not taken by SUBRECIPIENT as a direct result of such lack or delay of notice, or of SUBRECIPIENT's good faith reliance upon a material inaccuracy therein or the material incompleteness thereof, as the case may be, shall not in and of itself, and to the extent thereof, constitute an Event of Default hereunder, so long as SUBRECIPIENT does not otherwise have or receive notice or knowledge of the material contents or substance of such notice,or of the intended substance of any inaccurate or incomplete notice,as the case may be,and the SUBRECIPIENT acts, at all times, in good faith. 2.3 MONITORING During the term of the Agreement,SUBRECIPIENT shall submit to the COUNTY an annual Single Audit report (Exhibit D) no later than nine (9) months (or one hundred eighty (180) days for Subrecipients exempt from Single Audit) after the SUBRECIPIENT's fiscal year end. The COUNTY will conduct an annual financial and programmatic review. SUBRECIPIENT agrees that CHS may carry out no less than one (1) annual on-site monitoring visit and evaluation activities, as determined necessary. At the COUNTY's discretion, a desktop review of the activities may be conducted in lieu of an on-site visit. The continuation of this Agreement is dependent upon satisfactory evaluations. SUBRECIPIENT shall, upon request by CHS, submit information and status reports required to enable CHS to evaluate said progress and allow for completion of required reports. SUBRECIPIENT shall allow CHS to monitor SUBRECIPIENT on site.Such site visits may be scheduled or unscheduled,as determined by CHS. The COUNTY will monitor the performance of SUBRECIPIENT in an attempt to mitigate fraud, waste, abuse, or non-performance, based on goals and performance standards, as stated with all other applicable laws,regulations,and policies governing the funds provided under this Agreement. Substandard performance, as determined by CHS, will constitute noncompliance with this AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 9 1607 Agreement. If SUBRECIPIENT does not take corrective action within a reasonable period after being notified by CHS, Agreement suspension or termination procedures will be initiated. SUBRECIPIENT agrees to provide the Florida Office of Inspector General, the Florida Auditor General, the COUNTY, or the COUNTY's internal auditor(s) access to all records related to performance of activities in this Agreement. 2.4 PREVENTION OF FRAUD,WASTE,AND ABUSE SUBRECIPIENT shall establish,maintain, and utilize internal systems and procedures to prevent, detect,and correct incidents of fraud, waste,and abuse in the performance of this Agreement, and provide proper and effective management of all Program and Fiscal activities of the Agreement. SUBRECIPIENT's internal control systems and all transactions and other significant events shall be clearly documented, and the documentation shall be readily available for monitoring by COUNTY. SUBRECIPIENT shall provide COUNTY with complete access to all its records, employees, and agents for the purpose of monitoring or investigating the performance of the Agreement. SUBRECIPIENT shall fully cooperate with COUNTY's efforts to detect, investigate,and prevent fraud,waste, and abuse. SUBREICIPIENT acknowledges that 31 USC Chapter 38, Administrative Remedies for False Claims and Statements,applies to the actions of SUBRECIPIENT and its contractors pertaining to this Agreement. SUBRECIPIENT may not discriminate against any employee or other person who reports a violation of the terms of this Agreement, or of any law or regulation to COUNTY or to any appropriate law enforcement authority, if the report is made in good faith. 2.5 DUPLICATION OF BENEFITS In consideration of SUBRECIPIENT's receipt of funds from the COUNTY, SUBRECIPIENT hereby assigns the COUNTY all of its future rights to reimbursement and all payments received from any grant, subsidized loan, or insurance policies of any type or coverage, or any reimbursement or relief program related to or administered by the Federal Emergency Management Agency, the Small Business Administration, or other program to the extent that proceeds paid to SUBRECIPIENT under this Agreement, and determined in the sole discretion of the COUNTY to be a duplication of benefits (DOB). This shall be defined as financial assistance available to the SUBRECIPIENT that can be used to pay the costs described under Budgeted Costs for the scope of work described in this Agreement that are to be paid for by this program. SUBRECIPIENT agrees to immediately notify the COUNTY upon receiving any proceeds from other relief or loan programs for this scope of work, which were not already described in the application. If some or all the proceeds are determined to be a DOB,the DOB portion shall be paid to the COUNTY forthwith. AVOW HOSPICE,INC. CCAP-0l Collier County Assistance Program Page 10 1607 2.6 CORRECTIVE ACTION Corrective action plans may be required for noncompliance, nonperformance, or unacceptable performance under this Agreement. Penalties may be imposed for failure to implement or to make acceptable progress on such corrective action plans. To effectively enforce COUNTY Resolution No.2013-228,CHS has adopted an escalation policy to ensure continued compliance by Subrecipients, Developers, or any entity receiving funds from CHS. The escalation policy for noncompliance is as follows: 1. Initial noncompliance may result in the COUNTY issuing Findings or Concerns to SUBRECIPIENT, which will require SUBRECIPIENT to submit a corrective action plan within 15 days following issuance of the report. • Any pay requests that have been submitted to the COUNTY for payment will be held until the corrective action plan has been submitted. • CHS will be available to provide Technical Assistance (TA) to SUBRECIPIENT, as needed, in order to correct the noncompliance issue. 2. If SUBRECIPIENT fails to submit the corrective action plan to the COUNTY in a timely manner,the COUNTY may require a portion of the awarded amount to be returned to the COUNTY. • The COUNTY may require upwards of 5 percent of the award amount to be returned to the COUNTY,at the discretion of the Board. • The SUBRECIPIENT may be denied future consideration as set forth in Resolution No. 2013-228. 3. If SUBRECIPIENT remains noncompliant or repeats an issue that was previously corrected, and has been informed by the COUNTY of their substantial noncompliance by certified mail, the COUNTY may require a portion of the awarded amount or the amount of the investment for acquisition of the properties conveyed,to be returned to the COUNTY. • The COUNTY may require upwards of 10 percent of the award amount to be returned to the COUNTY,at the discretion of the Board. • The SUBRECIPIENT will be considered in violation of Resolution No. 2013-228. 4. If after repeated notification, SUBRECIPIENT continues to be substantially noncompliant, the COUNTY may recommend the Agreement or award be terminated. • The COUNTY will make a recommendation to the Board to immediately terminate the contract or Agreement. SUBRECIPIENT will be required to repay all funds disbursed by the COUNTY for the terminated project. This AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 11 1607 includes the amount invested by the COUNTY for the initial acquisition of properties or other activities. • The SUBRECIPIENT will be considered in violation of Resolution No. 2013-228. If SUBRECIPIENT has multiple agreements with the COUNTY, and is found to be noncompliant, the above sanctions may be imposed across all awards at the Board's discretion. 2.7 REPORTS Reimbursement may be contingent upon the timely receipt of complete and accurate reports and the resolution of monitoring findings identified pursuant to this Agreement, as deemed necessary by the County Manager or designee. During the term of this Agreement, SUBRECIPIENT shall submit monthly progress reports to the COUNTY on the 10th day of each month, for the prior month. As part of the report submitted at the end of the project, SUBRECIPIENT also agrees to include, a comprehensive final report covering the agreed-upon Program objectives, activities, and expenditures, including but not limited to,performance data on client feedback with respect to the goals and objectives set forth in Exhibit C,which contains an example reporting form to be used in fulfillment of this requirement. Other reporting requirements may be required by the County Manager or designee if the Program changes, the need for additional information or documentation arises, and/or legislative amendments are enacted. Reports and/or requested documentation not received by the due date shall be considered delinquent and may be cause for default and termination of this Agreement. Remainder of Page Intentionally Left Blank AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 12 1607 PART III TERMS AND CONDITIONS 3.1 SUBCONTRACTS No part of this Agreement may be assigned or subcontracted without the written consent of the COUNTY,which consent,if given at all,shall be at the COUNTY's sole discretion and judgment. Any assignee shall be bound by all the terms of this assigned documents. 3.2 GENERAL COMPLIANCE SUBRECIPIENT agrees to comply with all other applicable laws, regulations, and policies governing the funds provided under this Agreement,including the requirement to follow the Collier County procurement process. SUBRECIPIENT further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. 3.3 INDEPENDENT CONTRACTOR Nothing contained in this Agreement is intended to,or shall be construed in any manner,as creating or establishing the relationship of employer/employee between the parties. SUBRECIPIENT shall always remain an"independent contractor"with respect to the services to be performed under this Agreement. The COUNTY shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance, and Workers' Compensation Insurance, as the SUBRECIPIENT is independent of the COUNTY. 3.4 AMENDMENTS The COUNTY or SUBRECIPIENT may amend this Agreement, at any time, provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the COUNTY'S governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the COUNTY or SUBRECIPIENT from its obligations under this Agreement. The COUNTY may, in its discretion, amend this Agreement to conform with Federal, State, or Local governmental guidelines, policies, available funding amounts, or other reasons. If such amendments result in a change in the funding, scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment,signed by both COUNTY and SUBRECIPIENT. No modification or waiver of any provision of the Documents, nor consent to any departure by SUBRECIPIENT therefrom shall in any event be effective unless the same shall be in writing,and such waiver or consent shall be effective only in the specific instance and for the purpose for which given.No failure or delay on the part of the COUNTY in exercising any right,power, or privilege hereunder or under the Documents shall operate as a waiver thereof, nor shall a single or partial exercise thereof preclude any other or further exercise thereof or the exercise of any other right, power,or privilege. AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 13 16D7 3.5 AVAILABILITY OF FUNDS The parties acknowledge that the Funds originate from local funds,as provided by COUNTY, and must be implemented in full compliance with all state and local rules and regulations. In the event of curtailment or non-production of said funds,or the reduction of funds allocated by the COUNTY, to a level determined by the County Manager to be insufficient to adequately administer the project, the financial resources necessary to continue to pay SUBRECIPIENT all or any portion of the funds will not be available. In either event,the COUNTY may terminate this Agreement,which shall be effective as of the date it is determined by the County Manager or designee, in his/her sole discretion and judgment, that the funds are no longer available. In the event of such termination, SUBRECIPIENT agrees that it will not look to,nor seek to hold the COUNTY,nor any individual member of the County Commissioners and/or County Administration, personally liable for the performance of this Agreement, and the COUNTY shall be released from any further liability to SUBRECIPIENT under the terms of this Agreement. SUBRECIPIENT shall use the proceeds solely for necessary expenditures incurred due to the COVID-19 public health emergency, and the proceeds will not be loaned, granted, or assigned to any party and shall in no event be used for any purpose prohibited by the Documents or Regulations. No proceeds may be used for the purchase of property or construction of existing property. 3.6 INDEMNIFICATION To the maximum extent permitted by Florida law, SUBRECIPIENT shall indemnify and hold harmless the COUNTY, its officers, agents, and employees from any and all claims, liabilities, damages, losses, costs, and causes of action which may arise out of an act or omission, including but not limited to,reasonable attorneys'and paralegals'fees,to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the SUBRECIPIENT or any of its agents, officers, servants, employees, contractors, patrons, guests, clients, licensees, invitees, or any persons acting under the direction, control, or supervision of the SUBRECIPIENT in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge,or reduce any other rights or remedies,which otherwise may be available to an indemnified party or person described in this paragraph. The SUBRECIPIENT shall pay all claims and losses of any nature whatsoever in connection therewith, defend all suits in the name of the COUNTY, and pay all costs (including attorney's fees) and judgments which may issue thereon. This Indemnification shall survive the termination and/or expiration of this Agreement. This section does not pertain to any incident arising from the sole negligence of COUNTY. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes. This section shall survive the expiration of termination of this Agreement. 3.7 GRANTEE RECOGNITION/SPONSORSHIPS The SUBRECIPIENT agrees that all notices, informational pamphlets, press releases, advertisements,descriptions of Program sponsorships,research reports,and similar public notices, whether printed or digitally prepared and released by SUBRECIPIENT for, on behalf of, and/or about the Program shall include the statement: "FINANCED BY COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS AND THE COMMUNITY AND HUMAN SERVICES DIVISION" AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 14 16DI and shall appear in the same size letters or type as the name of the SUBRECIPIENT. This design concept is intended to disseminate key information regarding the development team,to the general public. 3.8 DEFAULTS,REMEDIES,AND TERMINATION This Agreement may be terminated for convenience by either the COUNTY or SUBRECIPIENT, in whole or in part,by setting forth the reasons for such termination,the effective date, and in the case of partial terminations, the portion to be terminated. However, in the case of a partial termination, if the COUNTY determines that the remaining portion of the award will not accomplish the purpose for which the award was made,the COUNTY may terminate the award in its entirety. This Agreement may also be terminated by the COUNTY, if the award no longer effectuates the program goals. The following actions or inactions by SUBRECIPIENT shall constitute a Default under this Agreement. A. Failure to comply with any of the rules, regulations, or provisions referred to herein, or such statutes, regulations, executive orders, and COUNTY guidelines, policies, or directives as may become applicable at any time. B. Failure,for any reason,to fulfill its obligations under this Agreement in a timely and proper manner. C. Ineffective or improper use of funds provided under this Agreement. D. Submission of reports to the COUNTY that are incorrect or incomplete in any material respect. E. Submission of any false certification. F. Failure to materially comply with any terms of this Agreement. G. Failure to materially comply with the terms of any other Agreement between the COUNTY and SUBRECIPIENT relating to the project. H. SUBRECIPIENT assigns this Agreement or any money advanced hereunder or any interest herein. I. Any representation or warranty made herein or in any report, certificate, financial statement, or other instrument furnished in connection with this Agreement shall prove to be false in any material respect. J. If material adverse changes occur in the financial condition of the SUBRECIPIENT at any time during the Agreement, and SUBRECIPIENT fails to cure this adverse condition within thirty(30)days from the date written notice is sent by the COUNTY. In the event of any default by SUBRECIPIENT under this Agreement,the COUNTY may seek any combination of one or more of the following remedies. AVOW HOSPICE,INC. CCAP-0l Collier County Assistance Program Page 15 1 6 D 7 A. Require specific performance of the Agreement,in whole or in part. B. Require immediate repayment of all funds to the COUNTY that SUBRECIPIENT has received under this Agreement,as set forth in Section 6.2. C. Apply sanctions,if determined by the COUNTY to be applicable. D. Stop all payments,until identified deficiencies are corrected. E. Terminate this Agreement by giving written notice to SUBRECIPIENT specifying the effective date of such termination. If the Agreement is terminated by the COUNTY, as provided herein, SUBRECIPIENT shall have no claim of payment or benefit for any incomplete project activities undertaken under this Agreement. 3.9 REVERSION OF ASSETS In the event of a termination of this Agreement and in addition to any and all other remedies available to the COUNTY (whether under this Agreement, or at law, or in equity), the SUBRECIPIENT shall immediately transfer to the COUNTY any property on hand at the time of termination and any accounts receivable attributable to the use of COUNTY funds. The COUNTY's receipt of any funds on hand at the time of termination shall not waive the COUNTY's right (nor excuse SUBRECIPIENT's obligation) to recoup all or any portion of the funds or property, as the COUNTY may deem necessary. 3.10 INSURANCE SUBRECIPIENT shall not commence any work and/or services pursuant to this Agreement until all required insurance, as outlined in Exhibit A,has been obtained. Said insurance shall be carried continually during SUBRECIPIENT's performance under the Agreement. 3.11 ADMINISTRATIVE REQUIREMENTS The SUBRECIPIENT agrees to perform the Scope of Work in compliance with the Budget and the Scope of Work(Part I). 3.12 PURCHASING SUBRECIPIENT is required to follow procurement standards set forth in Collier County's Procurement Ordinance #2017-08, as amended, as outlined below. The current purchasing thresholds are: Collier County Procurement Standards: Range: Competition Required $0-$3,000 Sin le Quote with Documentation $3,001 -$50,000i-itten Quotes $50,001+ Formal Solicitation(ITB,RFP,etc.) During the period of the Declared State of Emergency, emergency and exigent purchases will be permitted, following Collier County Procurement standards, provided the SUBRECIPIENT AVOW HOSPICE,INC. CCAP-0l Collier County Assistance Program Page 16 1607 submits sufficient documentation to support cost reasonableness. Acceptance of said documentation shall be at the COUNTY's sole discretion. Regardless of the state of emergency, any purchase in excess of$250,000 will be assessed using a price or cost analysis approved by CHS,prior to purchase. SUBRECIPIENT shall enter into contracts for purchases with the lowest,responsible,and qualified bidder. SUBRECIPIENT shall procure items that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of completion. Contract administration shall be handled by the SUBRECIPIENT and monitored by CHS,which shall have access to all records and documents related to the project. 3.13 PROGRAM GENERATED INCOME No Program Income is anticipated. In the event Program Income is derived from the use of COUNTY funds disbursed under this Agreement, such Program Income shall be utilized by the SUBRECIPIENT for eligible activities of the Collier Assistance Program approved by COUNTY. Any"Program Income"(as such term is defined under applicable Federal regulations)gained from any SUBRECIPIENT activity funded by Collier Assistance Program shall be reported to the COUNTY through an annual program income re-use plan, utilized by the SUBRECIPIENT accordingly. In the event there is a program income balance at the end of the Program Year, such balance shall revert to the COUNTY's Collier Assistance Program,for further reallocation. Purchase of Equipment: Equipment under the SUBRECIPIENT's control that was acquired or improved,in whole or in part,with Collier Assistance funds shall be used to navigate the impact of the COVID-19 outbreak, during the term of this Agreement. If the purchase of the asset was consistent with the limitations on the eligible use of funds provided by section 601 (d)of the Social Security Act, the SUBRECIPIENT may retain the asset. If such assets are disposed of prior to December 30, 2020, the proceeds would be subject to the restrictions on the eligible use of payments from the Fund provided by section 601 (d)of the Social Security Act. 3.14 CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed.The SUBRECIPIENT may close out the project with the COUNTY after the expiration of the Agreement.Activities during this closeout period shall include,but are not limited to making final payments, disposing of program assets(including the return of all program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. In addition to the records retention outlined in Part 2.2, the SUBRECIPIENT shall comply with Section 119.021,Florida Statutes regarding records maintenance, preservation,and retention.Any balance of unobligated funds that have been advanced or paid must be returned to the COUNTY. Any funds paid exceeding the amount SUBRECIPIENT is entitled to under the terms and conditions of this Agreement must be refunded to the COUNTY. SUBRECIPIENT shall also produce records and information complying with Section 215.97,Florida Single Audit Act. 3.15 OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be subjected to, discrimination under any activity carried out by the performance of this Agreement based on race, AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 17 1607 color, disability, national origin, religion, age, familial status, or sex. Upon receipt of evidence of such discrimination,the COUNTY shall have the right to terminate this Agreement. To the greatest extent feasible, lower-income residents of the project areas shall be given opportunities for training and employment and eligible business concerns located in or owned in substantial part by persons residing in the project areas shall be awarded contracts in connection with the project. 3.16 OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN OWNED BUSINESS ENTERPRISES The SUBRECIPIENT will use its best efforts to afford small businesses and,minority and women's business enterprises the maximum practicable opportunity to participate in the performance of this Agreement.As used in this Agreement,the term"small business"means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632); and "minority and women's business enterprise" means a business at least 51 percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. 3.17 AFFIRMATIVE ACTION The SUBRECIPIENT agrees that it shall be committed to carry out an Affirmative Action Program pursuant to the COUNTY's specifications,in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966.The COUNTY shall provide SUBRECIPIENT with Affirmative Action guidelines to assist in the formulation of such program. The SUBRECIPIENT shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. The Affirmative Action Program must be updated throughout the term of the Agreement and must be submitted to the COUNTY within 30 days of update/modification. 3.18 CONFLICT OF INTEREST SUBRECIPIENT covenants that no person under its employ,who presently exercises any functions or responsibilities in connection with the Project, has any personal financial interest, direct or indirect, in the Project areas or any parcels therein, which would conflict in any manner or degree with the performance of this Agreement. SUBRECIPIENT also agrees that it shall not employ or subcontract any person having any conflict of interest. SUBRECIPIENT covenants that it will comply with the State and County statutes, regulations, ordinances, or resolutions governing conflicts of interest. The SUBRECIPIENT will notify the COUNTY, in writing, and seek COUNTY approval prior to entering into any contract with an entity owned in whole or in part by a covered person,or an entity owned or controlled in whole or in part by the SUBRECIPIENT. The COUNTY may review the proposed contract to ensure that the contractor is qualified and the costs are reasonable. Approval of an identity of interest contract will be in the COUNTY's sole discretion. This provision is not intended to limit the SUBRECIPIENT's ability to self-manage the projects using its own employees. AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 18 16D7 Any possible conflict of interest on the part of SUBRECIPIENT, its employees, or its contractors shall be disclosed,in writing,to CHS provided however,that this paragraph shall be interpreted in such a manner so as not to unreasonably impede the statutory requirement that maximum opportunity be provided for employment of and participation of low- and moderate-income residents of the project target area. 3.19 RELIGIOUS ORGANIZATIONS Collier Assistance Program funds may be used by religious organizations or on property owned by religious organizations only in accordance with requirements set forth in Executive Order 13279, dated December 12,2002,as amended.The SUBRECIPIENT shall comply with First Amendment Church/State principles as follows: A. It will not discriminate against any employee or applicant for employment and will not limit or give preference in employment to persons based on religion. B. It will not discriminate against any person applying for public services and will not limit such services or give preference to persons based on religion. C. It will retain its independence from Federal, State, and Local governments and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs, provided it does not use direct funds to support any inherently religious activities,such as worship,religious instruction, or proselytizing. D. The funds shall not be used for the acquisition,construction,or rehabilitation of structures to the extent that those structures are used for inherently religious activities. Where a structure is used for both eligible and inherently religious activities, Collier Assistance funds may not exceed the cost of those portions of the acquisition, construction, or rehabilitation that are attributable to eligible activities in accordance with the cost accounting requirements applicable to Collier Assistance funds in this part. Sanctuaries, chapels, or other rooms that a Collier Assistance funded religious congregation uses as its principal place of worship,however,are ineligible for funded improvements. 3.20 INCIDENT REPORTING If client services are to be provided under this Agreement, the SUBRECIPIENT and any subcontractors shall report to the COUNTY knowledge or reasonable suspicion of abuse,neglect, or exploitation of a child, aged person,or disabled adult. 3.21 SEVERABILITY Should any provision of the Agreement be determined to be unenforceable or invalid, such a determination shall not affect the validity or enforceability of any other section or part thereof. 3.22 MISCELLANEOUS SUBRECIPIENT and the COUNTY each binds itself, its partners, successors, legal representatives,and assigns of such other party in respect to all covenants of this Agreement. AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 19 16D7 PART IV GENERAL PROVISIONS 4.1 Title VI of the Civil Rights Act of 1964,as amended;Title VIII of the Civil Rights Act of 11968, as amended. https://www.hud.gov/programdescription/title6 4.2 Executive Order 11246(Equal Employment Opportunity),as amended by Executive Orders 11375 and 12086, which establishes hiring goals for minorities and women on projects assisted with federal funds,and as supplemented in Department of Labor regulations. Executive Order 11246: https://www.dol.gov/agencies/ofccp/executive-order-11246/as-amended Executive Order 11375 and 12086: see item 4.4 below 4.3 Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972,42 USC§2000e,et.seq.The SUBRECIPIENT will,in all solicitations or advertisements for employees placed by or on behalf of SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action employer. https://www.hud.gov/programdescription/title6 4.4 Age Discrimination Act of 1975,Executive Order 11063,and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086. Age Discrimination Act of 1975 https://www.law.cornell.edu/uscode/text/42/chapter-76 11246: https://www.dol.gov/ofccp/regs/statutes/eo11246.htm 11375: Amended by EO 11478 11478: https://www.archives.gov/federal-register/codification/executive-order/1 1478.htm1 12107: https://www.archives.gov/federal-register/codification/executive-order/12107.html 12086:https://www.archives.gov/federal-register/codification/executive-order/12086.html 4.5 Section 504 of the Rehabilitation Act of 1973,29 USC 776(b)(5),. Section 504: https://www.epa.gov/ocr 29 USC 776: https://law.onecle.com/uscode/29/776.html 4.6 The Americans with Disabilities Act of 1990: Public Law 101-336, 42 U.S.C. Section 12101 et seq. http://library.clerk.house.gov/reference-files/PPL_101_336_AmericansWithDisabilities.pdf https://www.law.cornell.edu/uscode/text/42/12101 4.7 Immigration Reform and Control Act of 1986 https://www.eeoc.gov/eeoc/history/35th/thelaw/irca.html 4.8 Prohibition of Gifts to COUNTY Employees - No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service, or other item of value to any AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 21 bD7 COUNTY employee, as set forth in Chapter 112, Part III,Florida Statutes, Collier County Ethics Ordinance No. 2004-05,as amended,and County Administrative Procedure 5311. Florida Statutes- https://www.lawserver.com/law/state/florida/statutes/florida statutes_chapter_112_part_iii Collier County- http://www.co l l i ergov.net/home/showdocument?id=35137 4.9 Order of Precedence-In the event of any conflict between or among the terms of any of the Contract Documents,the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. 4.10 Venue-Any suit of action brought by either party to this Agreement against the other party,relating to or arising out of this Agreement, must be brought in the appropriate federal or state courts, in Collier County,FL which courts have sole jurisdiction on all such matters. (No reference required for this item). 4.11 Dispute Resolution-Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. Any situations when negotiations, litigation and/or mediation shall be attended by representatives of SUBRECIPIENT with full decision-making authority and by COUNTY'S staff person who would make the presentation of any settlement reached during negotiations to COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under § 44.102, Florida Statutes.The litigation arising out of this Agreement shall be adjudicated in Collier County,Florida, if in state court and the US District Court, Middle District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, COLLIER COUNTY AND THE SUBRECIPIENT EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO,OR ARISING OUT OF,THIS AGREEMENT. https://www.flsenate.gov/Laws/Statutes/2012/44.102 4.12 The SUBRECIPIENT agrees to comply with all applicable standards and agrees to report each violation for the following: a. Clean Air Act, 41 USC 7401, et seq. https://www.govinfo.gov/content/pkg/USCODE- 2010-tit1e42/html/USCODE-2010-title42-chap85.htm https://www.I aw.come!1.edu/uscode/text/42/chapter-85 AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 22 1. 6a ? b. Federal Water Pollution Control Act, 33 USC 1251, et seq., as amended. https://www.govinfo.gov/content/pkg/USCODE-2011-tit1e33/pdf/USCODE-2011-title33- chap26.pdf https://www.law.corneftedu/uscode/text/33/chapter-26 I.edu/uscode/text/33/chapter-26 4.13 Single Audits shall be conducted annually, in accordance with 2 CFR 200.501, and shall be submitted to the COUNTY nine(9)months after the end of the SUBRECIPIENT's fiscal year.The SUBRECIPIENT shall comply with the requirements and standards of 2 CFR 200 Subpart F, Section 500. SUBRECIPIENTS exempt from Single Audit requirements shall submit financial statements to the COUNTY one hundred eighty(180)days after the end of the SUBRECIPIENT'S fiscal year. Per 2 CFR 200.344, if this Agreement is closed out prior to the receipt of an audit report,the COUNTY reserves the right to recover any disallowed costs identified in an audit after such closeout. https://www.ecfr.gov/cgi-bin/text- idx?SID=5a78addefff9a535 e83fed3010308aef&mc=true&node=se2.1.200 1344&rgn=div 8 4.14 As provided in§287.133,Florida Statutes,by entering into this Agreement or performing any work in furtherance hereof,the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by §287.133 (3)(a),Florida Statutes. http://www.leg.state.fl.us/Statutes/index.cfm?App mode=Display Statute&Search String=&UR L=0200-0299/0287/Sections/0287.133.html 4.15 The SUBRECIPIENT must certify that it will provide drug-free workplaces, in accordance with the Drug-Free Workplace Act of 1988(41 USC 701). https://www.gpo.gov/fdsys/granule/USCODE-2009-title41/USCODE-2009-title41-chap 10- sec701 4.16 Any rule or regulation determined to be applicable by the COUNTY. 4.17 Florida Statutes 119.021 Records Retention http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0100- 0199/0119/Sections/0119.021.html 4.18 Florida Statutes 119.061 Travel,using approved state travel voucher http://www.leg.state.fl.us/statutes/index.cfm?App mode=Display Statute&URL=0100- 0199/0112/Sections/0112.061.html 4.19 Florida Statutes, 119.071,Contracts and Public Records http://www.leg.state.fl.us/Statutes/index.cfm?App mode=Display Statute&URL=0100- 0199/0119/Sections/01 19.071.html AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 23 16D7 4.20 Limited English Proficiency: The SUBRECIPIENT agrees to take reasonable steps to provide meaningful access to the program/project and activities funded under this Agreement for persons with limited English proficiency pursuant to information located at http://www.lep.gov. 4.21 Arrest and Conviction Records: Federal and state laws restrict use of arrest and conviction records in the employment context,except when specifically authorized. The SUBRECIPIENT agrees to avoid the misuse of arrest or conviction records to screen applicants for employment or employees for retention or promotion that may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination unless use is otherwise specifically authorized by law. See https://ojp.gov/about/ocr/pdfs/UseofConviction_Advisory.pdf for more details. 4.22 False Claim;Criminal,or Civil Violation: SUBRECIPIENT must promptly refer to COUNTY any credible evidence that a principal,employee,agent, contractor,subgrantee,subcontractor,or other person has either(i)submitted a false claim for funds under the False Claims Act or(ii)committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving subaward agreement funds. 4.23 Political Activities Prohibited: None of the funds provided directly or indirectly under this Agreement shall be used for any political activities or to further the election or defeat of any candidates for public office. Neither this Agreement nor any funds provided hereunder shall be utilized in support of any partisan political activities or activities for or against the election of a candidate for an elected office. 4.24 Text Messaging: Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"74 Federal Register 51225 (October 1, 2009), DIVISION encourages recipients and SUBRECIPIENTs to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by DIVISION and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. 4.25 Trafficking in Persons: The SUBRECIPIENT agrees to, at any tier, comply with all applicable requirements(including requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the part of the SUBRECIPIENT and any employees of the SUBRECIPIENT. The details of the SUBRECIPIENT'S obligations related to prohibited conduct related to the trafficking of persons are posted at https://oj p.gov/funding/Explore/ProhibitedConduct-Trafficking.htm. 4.26 Association of Community Organizations for Reform Now (ACORN): The SUBRECIPIENT understands and acknowledges that it cannot use any federal funds,either directly or indirectly, in support of any contract or subaward to either ACORN or its subsidiaries,without the express prior written approval of OJP. AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 24 1 60 7 4.27 If the SUBRECIPIENT wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment, or performance of experimental, developmental,or research work under this funding agreement,the SUBRECIPIENT must comply with the requirements of 37 CFR Part 401,"Rights of Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements," and any implementing regulations issued by the DIVISION. https://www.ecfr.gov/cgi- bin/retrieveECFR?gp=&SID=a004b6bf20934ace7a717de761 dc64c0&mctrue&n=pt37.1.401&r =PART&ty=HTML (Signature Page to Follow) AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 25 16D7 IN WITNESS WHEREOF,the SUBRECIPIENT and COUNTY,have each respectively,by an authorized person or agent,hereunder set their hands and seals on the date first written above. ATTESt"'} % r'n BOARD C TY COMMISSIO ERS OF CR, A11,K.RIIN4 CLERK COLLIER Y, FLORIDA By: 'w, Deputy Clerk P TAYL ,CHAIRPE N Attest astp �.Iran's • tr `t � Date: 114 tapa-1 AVOW HOSPICE,INC. Dated: gl (SEAL) �— By: JAYSEN-RR,PRESIDENT&CEO Date: /40y 6 2o 2/ Approved as to form and legality: Jenni A. Belpedio a." Assistant County Attorney � Date: 4— `\3 \a \ AVOW HOSPICE,INC. CCAP-O I Collier County Assistance Program Page 26 1607 PART V EXHIBITS EXHIBIT A INSURANCE REQUIREMENTS The SUBRECIPIENT shall furnish to Collier County,c/o Community and Human Services Division,3339 E. Tamiami Trail, Suite 211, Naples, Florida 34112, Certificate(s) of Insurance evidencing insurance coverage that meets the requirements as outlined below: 1. Workers' Compensation as required by Chapter 440,Florida Statutes. 2. Commercial General Liability, including products and completed operations insurance, in the amount of$1,000,000 per occurrence and$2,000,000 aggregate.Collier County must be shown as an additional insured with respect to this coverage. 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with this Agreement, in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. DESIGN STAGE(IF APPLICABLE) In addition to the insurance required in 1 —3 above,a Certificate of Insurance must be provided as follows: 4. Professional Liability Insurance, in the name of the SUBRECIPIENT or the licensed design professional employed by the SUBRECIPIENT, in an amount not less than $1,000,000 per occurrence/$1,000,000 aggregate providing for all sums which the SUBRECIPIENT and/or the design professional shall become legally obligated to pay as damages for claims arising out of the services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in connection with this Agreement. This insurance shall be maintained for a period of two (2)years after the certificate of Occupancy is issued. CONSTRUCTION PHASE(IF APPLICABLE) In addition to the insurance required in 1 — 4 above, the SUBRECIPIENT shall provide, or cause its Subcontractors to provide, original certificates indicating the following types of insurance coverage prior to any construction: 5. Completed Value Builder's Risk Insurance on an"All Risk"basis, in an amount not less than one hundred(100%)percent of the insurable value of the building(s)or structure(s). The policy shall be in the name of Collier County and the SUBRECIPIENT. 6. In accordance with the requirements of the Flood Disaster Protection Act of 1973(42 U.S.C.4001), the SUBRECIPIENT shall assure that for activities located in an area identified by the Federal AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 27 160 ? Emergency Management Agency(FEMA)as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained, as a condition of financial assistance for acquisition or construction purposes(including rehabilitation). OPERATION/MANAGEMENT PHASE(IF APPLICABLE) After the Construction Phase is completed and occupancy begins,the following insurance must be kept in force throughout the duration of the loan and/or Agreement: 7. Workers' Compensation as required by Chapter 440,Florida Statutes. 8. Commercial General Liability including products and completed operations insurance in the amount of$1,000,000 per occurrence and$2,000,000 aggregate.Collier County must be shown as an additional insured with respect to this coverage. 9. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with this Agreement in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. 10. Property Insurance coverage on an"All Risk"basis,in an amount not less than one hundred(100%) of the replacement cost of the property.Collier County must be shown as a Loss payee,with respect to this coverage A.T.I.M.A. 11. Flood Insurance coverage for those properties found to be within a flood hazard zone, for the full replacement values of the structure(s)or the maximum amount of coverage available through the National Flood Insurance Program(NFIP). The policy must show Collier County as a Loss Payee A.T.I.M.A. AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 28 1 +607 EXHIBIT B COLLIER COUNTY COMMUNITY&HUMAN SERVICES SECTION I: REQUEST FOR PAYMENT SUBRECIPIENT Name:Avow Hospice, Inc. SUBRECIPIENT Address: 1095 Whippoorwill Lane,Naples,FL 34105 Project Name: Collier County Assistance Program Project No: CCAP-01_ Payment Request# Total Payment Minus Retainage Period of Availability: 03/01/2020_through 05/31/2021 Period for which the Agency has incurred the indebtedness through SECTION II: STATUS OF FUNDS Subrecipient CHS Approved 1. Amount Awarded $ $ 2. Total Amount of Previous Requests $ $ 3.Amount of Today's Request(Net of Retainage, if $ $ applicable) 4. Current Balance (Initial Amount Award request) $ $ (includes Retainage) By signing this report,I certify to the best of my knowledge and belief that this request for payment is true,complete and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the term and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact,may subject me to criminal,civil,or administrative penalties for fraud,false statements, false claims or otherwise(U.S.Code Title 18,Section 1001 and Title 31,Sections 3729-3730 and 3801-3812;and/or Title VI,Chapter 68,Sections 68.081-083,and Title XLVI Chapter 837,Section 837-06). Signature Date Title Authorizing Grant Coordinator Authorizing Grant Accountant Supervisor(Approval required$15,000 and above) Division Director(Approval Required$15,000 and above) AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 29 1607 EXHIBIT C COLLIER ASSISTANCE PROGRAM MONTHLY PROGRESS REPORT Report Period: Fiscal Year: Agreement Number: Subrecipient Name: Programs: Contact Name: Contact Telephone Number: Characteristics Report 1. Report Selection Criteria Ethnicity Non- Race Hispanic Hispanic White Black/African American Asian American Indian/Alaskan Native Native Hawaiian/Other Pacific Islander Other/Multi-Racial 2. Number of individuals served: Mortgage Rent Utilities Total Elderly Disabled Developmentally Disabled Farm Worker Homeless Full-Time College Student Children Adults Total AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 30 1607 3. Funds Expended: Category Funds Expended Funds Expended Current Month YTD Mortgage Rental Utilities Child Care Total 4. Applications: Monthly YTD Number of Applications Received Number of Applications Reviewed Number of Applications Submitted to Neighborly Number of Completed Applications Submitted Number of Applications Approved Number of Applications Paid 5. Project Progress: Describe your progress,during the reporting period,and any impediments,if applicable. By signing this report, I certify to the best of my knowledge and belief that the information contained in this report is true, complete and accurate. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact,may subject me to criminal,civil,or administrative penalties for fraud, false statements, false claims or otherwise(U.S. Code Title 18, Section 1001 and Title 31, Sections 3729- 3730 and 3801-3812). Signature: Date: Printed Name: Title: NOTE: This form subject to modification based on FDEM guidance. Your typed name here represents your electronic signature. AVOW HOSPICE,INC. CCAP-01 Collier County Assistance Program Page 31 1607 EXHIBIT D ANNUAL AUDIT MONITORING REPORT Collier County adheres to the guidance provided in Circular 2 CFR Part 200.332 which requires it to monitor subrecipients to determine compliance with established audit requirements (Subpart F). Accordingly, Collier County requires that all appropriate documentation is provided regarding your organization's compliance. In determining Federal awards expended in a fiscal year, the entity must consider all sources of Federal awards based on when the activity related to the Federal award occurs, including any Federal award provided by Collier County. The determination of Federal award amounts expended shall be in accordance with the guidelines established by 2 CFR Part 200, Subpart F—Audit Requirements. This form may be used to monitor Florida Single Audit Act(Statute 215.97) requirements. Subrecipient Avow Hospice, Inc. Name First Date of Fiscal Year (MM/DD/YY) Last Date of Fiscal Year(MM/DD/YY) Total Federal Financial Assistance Total State Financial Assistance Expended during Expended during most recently completed Fiscal Year most recently completed Fiscal Year $ $ Check A. or B. Check C if applicable A. The federal/state expenditure threshold for our fiscal year ending as indicated above has ❑ been met and a Single Audit as required by 2 CFR Part 200, Subpart F has been completed or will be completed by . Copies of the audit report and management letter are attached or will be provided within 30 days of completion. B. We are not subject to the requirements of OMB 2 CFR Part 200, Subpart F because we: ❑ Did not exceed the expenditure threshold for the fiscal year indicated above ❑ ❑ Are a for-profit organization ❑ Are exempt for other reasons—explain An audited financial statement is attached and if applicable, the independent auditor's management letter. C. Findings were noted, a current Status Update of the responses and corrective action plan is included separate from the written response provided within the audit report. While we ❑ understand that the audit report contains a written response to the finding(s), we are requesting an updated status of the corrective action(s) being taken. Please do not provide just a copy of the written response from your audit report, unless it includes details of the actions, procedures, policies, etc. implemented and when it was or will be implemented. Certification Statement I hereby certify that the above information is true and accurate. Signature Date Print Name and Title 06/18 AVOW HOSPICE,INC. CCAP-0I Collier County Assistance Program Page 32