Agenda 04/13/2021 Item #16F3 (Recognizing & Appropriating Revenue to PBSD)04/13/2021
EXECUTIVE SUMMARY
Recommendation to recognize and appropriate revenue to the Pelican Bay Services
Division Capital Fund 322 in the amount of $529,212.05 for Fiscal Year 2021 and
authorize all necessary Budget Amendments.
OBJECTIVE: To recognize and appropriate revenue to the Pelican Bay Services Division
Capital Fund 322 in the amount of $529,212.05 for Fiscal Year 2021 and authorize all
necessary Budget Amendments.
CONSIDERATIONS: Hurricane Irma caused considerable damage within the Pelican Bay
Services Division area. Repairs have been completed and insurance claims submitted
resulting in receipt of FEMA reimbursement and insurance proceeds revenue.
In preparation for future construction awards and key consultant contracts, a budget
amendment that recognizes and appropriates the revenue and allocates funding within Fund
322 to Project 50212 (Phase 1 Sidewalk) and Project 50211 (Pelican Bay Operations
Building) is needed. The funds will be utilized for construction, materials, any applicable
permitting costs, etc. as well as specific consultant contract costs for the Pelican Bay Services
Phase 1 Sidewalk Project and the new Operations Building.
Since 1974, the former Pelican Bay Independent District, now Pelican Bay Services Division,
has performed the duties of its maintenance operation out of the utility site located on
Watergate Way inside the Pelican Bay community. As the operation and responsibilities have
expanded over the past 40 years, and the building has reached the end of its service life, t he
Division plans to replace the existing building and facilities for maximal efficiency purposes.
In addition to replacement of the existing office and maintenance garage, the project will
include the design and construction of new chemical and soil storage buildings, pole barn for
housing large and tall equipment, fueling facility, and nursery. In addition, the Pelican Bay
Services Division is responsible for the maintenance, repair, and construction of the sidewalks
within Pelican Bay.
FISCAL IMPACT: Budget amendments are necessary to recognize revenue of $529,212.05
in Fund 322 and allocate funding of $256,338 to Project 50212 (Phase 1 Sidewalks) and
$272,874.05 to Project 50211 (Operations Building).
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises
no legal issues, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this action.
RECOMMENDATION: To recognize and appropriate revenue to the Pelican Bay Services
Division Capital Fund 322 in the amount of $529,212.05 for Fiscal Year 2021 and authorize
all necessary Budget Amendments.
Prepared by: Karin Herrmann, Operations Analyst, Pelican Bay Services Division
ATTACHMENT(S)
1. BA FEMA to sidewalks & Ops Building (XLSX)
16.F.3
Packet Pg. 1378
04/13/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.3
Doc ID: 15346
Item Summary: Recommendation to recognize and appropriate revenue to the Pelican Bay
Services Division Capital Fund 322 in the amount of $529,212.05 for Fis cal Year 2021 and authorize all
necessary Budget Amendments.
Meeting Date: 04/13/2021
Prepared by:
Title: – Pelican Bay Services
Name: Karin Herrmann
03/18/2021 2:11 PM
Submitted by:
Title: Project Manager, Associate – Pelican Bay Services
Name: Lisa Jacob
03/18/2021 2:11 PM
Approved By:
Review:
Corporate Business Operations Sean Callahan Executive Director - Corp Bus Ops Completed 03/24/2021 8:59 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 03/24/2021 10:14 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/25/2021 10:03 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 03/29/2021 3:56 PM
Office of Management and Budget Laura Zautcke Additional Reviewer Completed 04/01/2021 10:20 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 04/01/2021 11:07 AM
Board of County Commissioners MaryJo Brock Meeting Pending 04/13/2021 9:00 AM
16.F.3
Packet Pg. 1379
BUDGET AMENDMENT REQUEST For Budget/Finance Use Only
BA#
JE #
BAR#
APH Date
322 Pelican Bay Irrigation & Landscape
Fund No.Fund Description (type on line above)
Date Prepared:(Attach Executive Summary)
Approved by BCC on:Item No.
Expense Budget Detail
Fund Center Title:Irrigation and Landscape Fund Center No.:183825
Funded Program (Project) Title:PBSD Sidewalk Phase 1 5-digit Fd Prog #:50212
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease)Budget Budget
183825 50212 763100 PBSD Sidewalk Phase 1 $256,338 630,000.00 886,338.00
-
-
-
Net Change to Budget 256,338.00$
Expense Budget Detail
Fund Center Title:Irrigation and Landscape Fund Center No.:183825
Funded Program (Project) Title:PBSD OPS BLD 5-digit Fd Prog #:50211
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease)Budget Budget
183825 50211 763100 PBSD OPS BUILDING 272,874.05 2,261,800.00 2,534,674.05
-
-
-
Net Change to Budget 272,874.05$
Revenue Budget Detail
Fund Center Title:Irrigation and Landscape Fund Center No.:183825
Funded Program (Project) Title:Hurricane Irma 5-digit Fd Prog #:50154
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease)Budget Budget
183825 50154 369130 INS CO REFUNDS 529,212.05 - -
-
-
-
Net Change to Budget 529,212.05$
Revenue Budget Detail
Fund Center Title:Fund Center No.:
Funded Program (Project) Title:5-digit Fd Prog #:
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
C:\Users\michaelcox\appdata\roaming\iqm2\minutetraq\colliercountyfl@colliercountyfl.iqm2.com\work\attachments\45760.xlsx
16.F.3.a
Packet Pg. 1380 Attachment: BA FEMA to sidewalks & Ops Building (15346 : Recommendation to recognize and appropriate revenue to the Pelican Bay
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease)Budget Budget
-
-
-
-
Net Change to Budget -$
EXPLANATION
Why are funds needed?(type below)
Engineering, design and construction of 50211 Operations Building construction project and 50212 Sidewalk Phase 1 project.
Where are funds available?(type below)
Recognizine revenue from Irma insurance/FEMA .
REVIEW PROCESS
Cost Center Director*:Date
Division Administrator*:Date
Budget Department:Date
Ag ency Manager Date
Finance Department:Date
Clerk to the Board Admin:Date
Inputted by:Date
BA number (SAP)
If this is uploaded into MinuteTraq with an Executive Summary, no signatures are required from the Cost Center Director or
Division Administer.
If this is uploaded into MinuteTraq, please do NOT send a paper copy of the Budget Amendment to the Office of Management
and Budget office, OMB will download all budget amendments from MinuteTraq and will process after the BCC meeting.
C:\Users\michaelcox\appdata\roaming\iqm2\minutetraq\colliercountyfl@colliercountyfl.iqm2.com\work\attachments\45760.xlsx
16.F.3.a
Packet Pg. 1381 Attachment: BA FEMA to sidewalks & Ops Building (15346 : Recommendation to recognize and appropriate revenue to the Pelican Bay