Backup Documents 03/23/2021 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE 1)1
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney t1fice
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carolyn Noble Community and Human CN 2.3.21
Services
2. County Attorney Office—JAB,ACA County Attorney Office Cv3 3 fI n '2`
3. BCC Office Board of County b
Commissioners J 5.,0)6.6)
4. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Rachel Hansen-CHS 239.450.5186
Contact/ Depat tntent
Agenda Date Item was 3 la I z 1 Agenda Item Number I� h 3
Approved by the BCC ( F�
Type of Document AMENDMENT TO SUBRECIPIENT Number of Original 3
Attached AGREEMENT FOR CCHA-HVAC Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST _
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature Stamped signature OK
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CN
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CN
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during _ Q /A is not
the meeting have been incorporated in the attached document. The County (J� option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made, and the document is ready for the an option for
Chairman's signature. this line.
1 6 D 3
MEMORANDUM
Date: March 29, 2021
To: Rachel Hansen, Grants Coordinator
Community & Human Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Amendment to Subrecipient Agreement for CCHA-HVAC
Attached are two original copies of the document referenced above, (Item #16D3)
approved by the Board of County Commissioners on March 23, 2021.
The third original copy will be held in the Minutes and Records Department for the
Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment (2)
1 6 D 3
[FAIN#
$68304743
M17 UC12 0217
$203 60
M14 UC12_m»
$228,774.87
M19-UC12-0217
Federal Award Date ;September 12,2019 1
Federal Award HUD
Agency
CFDA Name Home Investment
Partnership (HOME)
CFDA/CSFA# 114.239
Total Amount of $500,000.00
Federal Funds
Awarded
SUBRECIPIENT Collier County
NAME Housing Authority
DUNS# 040977514
FEIN# 59-1490555 I
R&D No
Indirect Cost Rate No
Period of 13/24/2020 9'-� 01�_
Performance 12/3 1/2021
Fiscal Year End 19/30
Monitor End Date 12/31
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
COLLIER COUNTY HOUSING AUTHORITY
HVAC Installation Phase 10
THIS AMENDMENT is made and entered into this aZ) day of <M IA , 2021, by
and between COLLIER COUNTY,a political subdivision of the State o Florida, ("COUNTY" or
"Grantee") having its principal address as 3339 E. Tamiami Trail, Naples FL 34112, and
"COLLIER COUNTY HOUSING AUTHORITY" ("SUBRECIPIENT") a quasi-governmental
agency existing under the laws of the State of Florida, having its principal office at 1800 Farm
Workers Way, Immokalee,FL 34142.
RECITALS
WHEREAS, on July 14, 2020, the COUNTY entered into an Agreement using HOME
Investment Partnerships (HOME) Program funds for the HVAC Installation, Phase 10 to install
1
Collier County Housing Authority HM19-02 IDIS #616
HVAC Amendment#1
Gt'
1603
heating, ventilation and air conditioning systems in at least 49 units in Sections A & B of Farm
Worker Village.
WHEREAS,the Parties desire to amend the Agreement to update the FAIN#, extend the
agreement date and clarify the match description.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the
Parties agree to amend the Agreement as follows:
* * * * *
Words Struck Through are deleted; Words Underlined are added
1.2 PROJECT DETAILS
A. Project Description/Budget
Activity HOME Match
Budget Liability
Amount
Project Component One:HVAC Installation,Phase 10; $500,000.00
installation of heating, ventilation, and air
conditioning systems to at least 49 units in Sections A
& B of Farm Worker Village
Match:A minimum of 1 unit with HVAC installation to Minimum
meet 50 units per agreement. Required match
25% of total
Subrecipient shall also meet the remaining match obligation HOME funds
through additional units, staff project delivery and any other expended and
cash support of a non-federal origin.
provided with
the final 25%
reimbursement
request
Grand Total: $500,000.00 Not to Exceed
$125,000
D. Performance Deliverables
Special Grant Condition Policies as stated in this Within sixty (60)clays of
Policies (Section 1.1) agreement Agreement Execution
2
Collier County Housing Authority HM19-02 IDIS #616
HVAC Amendment#1
16D3
HQS Inspections HQS Inspection Form At completion of
Rehabilitation and every
three years thereafter until
2031
Insurance Insurance Certificate Prior•to start of rehabilitation
(Exhibit A) and Annually within thirty
(30) days of renewal until
2031
Detailed Project Schedule Project Schedule Within sixty (60) days of
Agreement Execution
and updated as requested
Unit Summary Data Exhibit G At initial lease up and
September 30 December 31
of each year through 2031
Project Plans And Site Plans and Rehabilitation Prior to start of
Specifications Specifications Rehabilitation
Certified Payroll/Davis Certified Payroll Certified weekly payroll due
Bacon 14 days from end of pay
period for each payroll
Subcontractor Log Subcontractor Log Any time new subcontractors
begin
Income Celtification Exhibit D Upon the completion of
Documentation the Rehabilitation and
recertification of tenants
annually thereafter until 2031
Quarterly Performance Data Exhibit C Quarterly: within ten(10)
Report days after the end of the
quarter, (even if zero). Final
report due sixty (60) days
after agreement ends.
Section 3 Report Quarterly report of new hire Quarterly: within ten (10)
information days after the end of the
quarter, until project is
complete.
Financial and Compliance Exhibit E Annually 9 months after
Audit Single Audit OR One
hundred eighty (180)
days after FY end until
2031
Continued Use Certification Continued Use Affidavit Annually until 2031
Tenant leases Copy of lease document For any new tenants until
2031
3
Collier County Housing Authority HM19-02 IDIS#616
HVAC Amendment#1
16D3
Occupancy and Tenant Summary of Tenant Annually until 2031
Income Report and Rental Income and Income Limit,
Rate Report Rent and
Rent Limit, by unit (Rent
Roll)Exhibit E
Program Income Re-use Plan Planned use of program Annually until 2031
generated income
1.3 PERIOD OF PERFORMANCE
Services of the SUBRECIPIENT shall start of June 23, 2020 and end on
December 31, 2021. Rehabilitation activities shall be
completed by December 31, 2021 and the affordability
period shall cease on September December 311 2031. The term of this
Agreement and the provisions herein may be extended by amendment to cover
any additional time period during which the SUBRECIPIENT remains in
control of HOME funds or other HOME assets, including program income.
DURATION OF AGREEMENT
The duration of the SUBRECIPIENT Agreement is as follows:
Agreement Effective Date June 23, 2020
Agreement Termination Date September 30, 2021 December
31, 2021
Deadline for Receipt of Final December 30, 2021 March 31,
Reimbursement Request 2022
However, no program costs can be incurred until an environmental review of
the proposed project is completed and approved by HUD or the Certifying
Officer. Further, the SUBRECIPIENT will not undertake any rehabilitation
activity or commit any funds prior to environmental clearance and a CHS
Notice to Proceed (NTP) letter. Violation of this provision will result in the
denial of any reimbursement of funds under this Agreement.
4
Collier County Housing Authority HM19-02 IDIS #616
HVAC Amendment#1
16D3
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date first written above.
e1 /00
ATTE`I':• ' ' • BOARD F NTY COM SIO ERS OF
CRWSTA l :.KIN,iEL-,CLERK COLLIER TY, FLORIDA
By:
U LERK PE NY TAYL , CHAIRPE SON
tienatte
I,e** Date: 3 23'a
COLLIER COUNTY HOUSING AUTHORITY
_
Dated: 3 aq' -
(SEAL)
By:
OSCAR HENTS El, EXECUTIVE DIRECTOR
Date: ° 6. Li
Approved as to form and legality: r�
-d\
Jenni A. Belp io \�
Assistant County Attorney
Date: 3/a►s'oZ
Item# 1
Agend
Date
Date ?J .aI.-
Rec'd
ty a; Ai
5
Collier County Housing Authority HM 19-02 IDIS#616
HVAC Amendment#1