Backup Documents 03/23/2021 Item #16D 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Lisa N. Carr Community and Human LNC 3/22/21
Services
2. County Attorney Office County Attorney Office
- 3I 3)z \
3. BCC Office Board of County
Commissioners J. \ ,-A2?)
4. Minutes and Records Clerk of Court's Office
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PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Lisa N. Can, Sr. Grant Coordinator, Phone Number 239-252-2339
Contact/Department Community and Human Services
Agenda Date Item was March 239 2021 Agenda Item Number 16.D 9
Approved by the BCC
Type of Document Recommendation to approve Fifth Number of Original 1
Attached Amendment to Agreement No 19002WV Documents Attached
between Collier County and Benevate,Inc....
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? S No/
-_ T LNC
2. Does the document need to be sent to another agency for additional signatures? If yes, LNC
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be LNC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's LNC
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the LNC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's LNC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip LNC
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 3/23/21 and all changes made during the
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made,and the document is ready for the V•
Chairman's signature. I
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1609 w
Instructions
1) Return signed copy to:
Lisa N. Car
Sr. Grants, Coordinator
Collier County Government I Community and Human Services
3339 E. Tamiami Trail, Bldg. H, Suite 211
Naples, FL 34112
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1609
Ann P. Jennejohn
From: Ann P. Jennejohn
Sent: Monday, March 29, 2021 10:38 AM
To: CarrLisa
Subject: Item #16D9 (323-21 BCC Meeting)
Attachments: Backup Documents 03_23_2021 Item #16D9.pdf
Good Morning Lisa,
A copy of Ite&"n #16D9, From the March 2.3, 2021
13CC Meeting, is attached for your records.
Thank you!
Ann JenneJotin
13MR Senior Deputy Clerk II
tviT<<k:,, Clerk to the Value Adjustment Board
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Office: 239-252-84o6
Fax: z39-252-8408 (if applicable)
Anta.Jemejoho.@CollierClerk.com
1'4 , s? Office of the Clerk of the Circuit Court
rk "ten." & Comptroller of Collier County
3299 Tawiiawii Trail, Suite #401
Naples, FL 34112-5324
www.CollierClerk.com
i
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FIFTH AMENDMENT TO AGREEMENT #19-002-WV
FOR
GRANT MANAGEMENT SOFTWARE
THIS AMENDMENT, made and entered into on this mar- h 23 , 2021, by and
between Benevate, Inc. (the "Contractor") and Collier County, a political subdivision of the State of
Florida, (the "County" or"Customer"):
WHEREAS,on October 15, 2018,the County entered into a SAAS Services Agreement with
Contractor for the purchase of a hosted software for the enrollment, qualification, administration and
reporting of federal and state grant programs with a one-time implementation fee of$6,000 and annual
hosting, maintenance and support fee of$33,000; and
WHEREAS, on February 17, 2020, the County administratively approved the First
Amendment to the Agreement to include additional grant programs,add ten (10)additional user licenses
and increase annual hosting, maintenance and support fee to $49,800; and
WHEREAS, on June 9. 2020 (Agenda Item No. 16.D.9), the County approved the Second
Amendment to the Agreement to: include seven (7) additional Administrative Licenses and replace
Affordable Housing Density Bonus Program with Asset Management Program and revise the
expenditure threshold language found under Section 11. Supplemental Terms and Conditions to require
Collier County Board of County Commissioners approval of expenditures exceeding $50,000; and
WHEREAS, on July 14, 2020 (Agenda Item No. 16.D.16) the County approved the Third
Amendment to the Agreement to increase the number of Administrator Licenses and increase annual
Hosting, Maintenance and Support fee; and
WHEREAS,on October 13,2020(Agenda Item No. 16.D.8)the County approved the Fourth
Amendment to the Agreement to add sixty-six (66) software user licenses and temporary dedicated
computer server to support the re-opening of the business and individual applicant portals; and
WHEREAS, the parties desire to amend the Agreement to increase funding under the
Agreement by$61,000. These funds will be utilized to purchase additional programs to support the U.S.
Treasury Emergency Rental Assistance Program (ERAP) and the Collier Assistance Programs which
includes: Rental, Mortgage and Business programs; purchase of a dedicated computer server to support
the programs, and an addition of 20 additional user licenses dedicated to the ERAP program.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties to further amend the Agreement as follows:
1. Amend Exhibit D, Service Fee, to include the purchase of additional programs to support the
U.S. Treasury Emergency Rental Assistance Program (ERAP) and the Collier Assistance
Programs,the one-time purchase of a dedicated computer server to support the programs, and 20
[21-PRC-04596/1 6 1 1 5 1 0/1] Page 1 of2
Fifth Amendment to Agreement# 19-002-NS
1609
additional user licenses, as reflected on the attached Pricing Proposals dated February 11, 2021
and February 23. 2021, as Exhibit D-5.
2. Except as modified through this Amendment. all other terms and conditions of the Agreement
shall remain the same.
Words struck--Thrf>ngh are deleted; Words Underlined are added.
IN WITNESS WHEREOF, the parties have executed this Third Amendment on the date and year
first written above by an authorized person or agent.
ATTEST:
Crystal K. Kinzel,Clerk of Court& BOARD OF COUNTY COMMISSIONERS
Comptroller COLLIER C UNTY, FLORIDA
By. — • By:
Penury Taylor. air
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CONTRACTOR:
BENEVATE, INC.
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Second Witness
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Gee✓ Date
1 ype/print witness namet
Approved . :.rm and Legality:
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A - t• .N. nt; Attorney
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l21-PRC-0.1596 1611510 II Page 2 of 2
Fifth Amendment to Agreement to I9-002-NS
1 Q9
EXHIBIT D-5
N Neighborly Softw�zl Pricing Proposal
Prepared by: Martin Greenlee DATE 2/11/2021
Phone: 360-964-0694 QUOTE# 2168
Email: Martin.Greenlee@NeighborlySoftware.com VALID UNTIL 3/31/2021
Lisa Carr
Collier County,FL-Community and Human Services
239-252-2339 Co per CoLinty
ANNUAL _1
Annual Recurring F -':RICE__.,rREQ
Neighborly Software Per Administrator Fee (Users 1-10) ti 5175 Monthly
Neighborly Software Per Administrator Fee (Users 11-20) 5125 Monthly already purchased
Neighborly Software Per Administrator Fee (Users 21+) $75 Monthly $0.00
-Technical Support Included
- Hosting/Security in Microsoft Tier IV Data Center Included
- Data Strorage, Backup and Recovery Included
ANNUAL TOTAL $0.00
One 1I se UNIT PRICE FREQ
Software Implementation Per Programa St,500 One Time 2 $3,000.00
- Software Configuration to Client Design Included
- Administrator Training (8 hrs Included
-Administrator Guide Included
• Travel (k ii?'fo l i ; $800 Per Trip 0 $0.00
*Increased Database Server Capacity for CARES Act $2,500 Monthly 2 $5,000.00
(Optional) - Integration with Property Database $2,500 One Time $0.00
(Optional) 'Data Migration of Active Loons (Minimum 52,000) $2.50 Per Loan S0.00
(Optional) - Craftsman Book Spec. Database-Cost Estimating $500.00 Annually $0.00
a Includes configuration for the following programs: ONE TIME IMPLEMENTATION TOTAL $ 8,000.00
(1)Mortgage Assistance
(2)Smaii Business Assistance
YEAR ONE TOTAL: $8,000.00
Notes
1. Recurring fees are invoiced annually in advance.
2. Implementation fees are invoiced at engagement
3. * Increased Database Server Capacity- Neighborly Software will increase database server capacity on Microsoft
Azure to ensure the availability of resources will meet expected demand from the program. Pricing is based on 2
month of surge capacity with the option to add additional months or reduce it by a month if needed.
If you have any questions about this price quote, please contact
Martin Greenlee
Thank You For Your Business!
Page l of 1
T.I`id
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oil Neighborly Software Pricing Proposal
Prepared by Martin Greenlee DATE 2/23/2021
360-964-0694 QUOTE# 2159
Email Martin.Greenlee@NeighborlySoftware.com VALID UNTIL 3/31/2021
Lisa Carr
Collier County,FL
Cotter County
IMPLEMENTATION&ONGOING SUPPORT
Software Implementation of ERAP Module $5,000 ONE TIME 1 $5,000
I-Software Configuration for Tenant&Landlord Applications Included
-Sofware Configuration Reviewer&Payment Workflow Included
-Administrator Training(4 hrs Virtual) Included
•Hosting/Security in Microsoft FedRAMP Data Center Included
Technical Support 8am-7pm EST Included
-Data Strorage,Backup and Recovery Included
ONE TIME TOTAL $5,000
PRICING PER NAMED USER USER PRICE FREQ USERS ANNUAL PRICE
Neighborly Software Per Administrator Fee(Users 1-50) $200 Monthly 20 $48,000
Neighborly Software Per Administrator Fee(Users S1+) $150 Monthly S0
• ANNUAL RECURRING TOTAL $48,000
TOTAL $53,000
Martin Greenlee
Thank You For Your Business!
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