Backup Documents 02/23/2021 Item #16D 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b D 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management /�q- NIA-
2. County Attorney Office County Attorney Office
13 jai
4. BCC Office Board of County ( c, .� b,
1
Commissioners lY r
4. Minutes and Records Clerk of Court's Office atid_1I -
P! pm
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jessica Suarez/PURCHASING Contact Information 239-252-8407
Contact/Department
Agenda Date Item was February 23`'2021 Agenda Item Number 16.D.8
Approved by the BCC
Type of Document AMENDMENT Number of Original 1
Attached Documents Attached
PO number or account N/A 19-7537 QUEST
number if document is QUEST CORPORATION
to be recorded CORPORATION AMERICA, INC
AMERICA, INC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for addi ' al si n . If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JS
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 02/23/2021 and all changes made during is not
the meeting have been incorporated in the attached document. The County _ an option for
Attorney's Office has reviewed the changes,if applicable. �...,�this line.
9. Initials of attorney verifying that the attached document is the version approved by the RE�, � /A is not
BCC,all changes directed by the BCC have been made,and the document is ready for tllE., :n option for
Chairman's signature. this line.
Risk Managemer1t
1608
MEMORANDUM
Date: February 26, 2021
To: Jessica Suarez,
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: 3rd Amendment to Agreement #19-7537 "Affordable
Housing Outreach Campaign"
Contractor: Quest Corp. of America, Inc.
Attached for your records is a scanned copy of the referenced document above,
(Item #16D8) adopted by the Board of County Commissioners on Tuesday,
February 23, 2021.
The Board's Minutes & Records Department has kept the original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
� bDB
THIRD AMENDMENT TO AGREEMENT #19-7537
FOR
AFFORDABLE HOUSING MARKETING OUTREACH CAMPAIGN
THIS AMENDMENT, made and entered into on this folj Kai tOe( , 021 , by
and between Quest Corporation of America, Inc. (the "Contractor") and Colli ounty, a
political subdivision of the State of Florida, (the "County":
WHEREAS, on October 8, 2019 (Agenda Item 16.D.4), the County entered into an
Agreement with Contractor for the marketing, public relations, and communication plan for
housing affordability; and
WHEREAS,on July 28, 2020 Absentia meeting (Agenda Item No. 16.D.2), ratified by
the Board on September 8,2020(Agenda Item No. 16.F.1),the County approved First Amendment
to the Agreement to: (1)include expanded services for the media campaign,to include advertising,
for the implementation for Federal CARES funding received by Collier County; (2) increase the
contract value of this Agreement by $80,000 for this added service; and (3) inclusion of Federal
Provisions and Certifications (CFDA 21.019-CARES ACT); and
WHEREAS, on October 27, 2020 (Agenda Item 16.D.9) the County approved the
Second Amendment to the Agreement to retroactively 1) increase the not-to-exceed amount to
Contractor by $50,000 to continue previously established scope of services for COVID related
expenses as provided for in the First Amendment to this Agreement and, 2) modify Exhibit A-1
Scope of Services to include media buys from various local outlets for COVID related information
broadcasts in the not-to-exceed amount of$45,000; and
WHEREAS, the proposed Third Amendment is seeking to add additional activities to
the Scope of Services and Fee Schedule to: (1) Develop a redesigned website presence and secure
a site specific domain name on the new Collier Community Assistance (CCAP) and Emergency
Rental Assistance Programs; and (2) Market the new CCAP and Emergency Rental Assistance
programs to the public..
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the parties as follows:
1. The attached Exhibit A-1 Scope of Services is hereby incorporated into the Agreement
outlining the scope of services to be performed under this Third Amendment.
2. All fees charged for services performed under Exhibit A-1 shall be in accordance with the
fees outlined in Exhibit B-Fee Schedule.
3. All other terms and conditions under this Agreement shall remain the same.
Words Struck Through are deleted; Words Underlined are added
* * *
16D8
IN WITNESS WHEREOF, the parties have executed this First Amendment on the date and
year first written above by an authorized person or agent.
ATTEST:
Crystal K. Kinzel, Clerk of Court & BOARD OF COUNTY COMMISSIONERS
Comptroller COLLIER COUNTY, FLORIDA
. Sr
B0
2 By:
� � e ayl Chair
Dat�c ;: a ) aia
(Si ) Attest as to Chairman's
signature only.
Contractor's Witnesses: CONTRACTOR:
QUEST CORPORATION OF
c-s AMERICA, INC.
First Witness
By: /Ld t
-Tic---..'-" A(ii.,z. f-.3 IT Nc-^'5=r Signature
TType/print witness nameT 41(4/7
/ I/C
,,�,: f L( .4
TType/print signatur titleT
SecondWitness
1 f l
T'ilc ce �/ ( �1 6,hess E Z // ,/l
yp6/print witness nameT Date
Approved as to Form and Legality:
Assis t County Att ey
.JE K)J k FE,IZ A. SE.LbZC
Print Name
Item# IbD ' 'a-\C'
Agenda a13)V
Date
De ut'Clerk
16D8
THIRD AMENDMENT TO AGREEMENT#19-7537
FOR
AFFORDABLE HOUSING MARKETING OUTREACH CAMPAIGN
THIS AMENDMENT, made and entered into on this , 2021 , by
and between Quest Corporation of America, Inc. (the "Contractor") and Collier County, a
political subdivision of the State of Florida, (the "County":
WHEREAS, on October 8, 2019 (Agenda Item 16.D.4), the County entered into an
Agreement with Contractor for the marketing, public relations, and communication plan for
housing affordability; and
WHEREAS,on July 28, 2020 Absentia meeting (Agenda Item No, 16.D.2),ratified by
the Board on September 8,2020 (Agenda Item No. 16.F.1),the County approved First Amendment
to the Agreement to: (1)include expanded services for the media campaign,to include advertising,
for the implementation for Federal CARES funding received by Collier County; (2) increase the
contract value of this Agreement by $80,000 for this added service; and (3) inclusion of Federal
Provisions and Certifications (CFDA 21.019-CARES ACT); and
WHEREAS, on October 27, 2020 (Agenda Item 16,119) the County approved the
Second Amendment to the Agreement to retroactively 1) increase the not-to-exceed amount to
Contractor by $50,000 to continue previously established scope of services for COVID related
expenses as provided for in the First Amendment to this Agreement and, 2) modify Exhibit A-1
Scope of Services to include media buys from various local outlets for COVID related information
broadcasts in the not-to-exceed amount of$45,000; and
WHEREAS,the proposed Third Amendment is seeking to add additional activities to
the Scope of Services and Fee Schedule to: (1) Develop a redesigned website presence and secure
a site specific domain name on the new Collier Community Assistance (CCAP) and Emergency
Rental Assistance Programs; and (2) Market the new CCAP and Emergency Rental Assistance
programs to the public..
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the parties as follows:
1. The attached Exhibit A-1 Scope of Services is hereby incorporated into the Agreement
outlining the scope of services to be performed under this Third Amendment.
2. All fees charged for services performed under Exhibit A-1 shall be in accordance with the
fees outlined in Exhibit B-Fee Schedule.
3. All other terms and conditions under this Agreement shall remain the same.
Words Strut ough are deleted; Words Underlined are added
* * * * *
1 6 08
Exhibit A-1
• Collier County Community Assistance:Program Deliverables,Activities and Marketing i'ian
January.25-December•31,2021
Submitted dote:January 25,2021
•Deliverable/Activity HOURS AMOUNT NOTES
Ongoing updates to webpage content 104 $ 8,840.00 Ongoing updates
individual,Business,Nonprofits(to help share info.)
16
Email blast to distribution lists through Constant Contact $ 1,360A0 Includes Spanish.
Create up to 4 webpages for CUP(add to CollierCountyHousing.com 30 $ 2,550.00
navigation menu a CCAP tab and 4 submenus) writing content,building pages
6 total(including Spanish),includes up to 4 hours for
News releases 25 $ 2,125.00 updates as program progresses
25 $ 2,125.00 New colors,change features to distinguish from CARES
Individual and Business programs-Revise existing graphics. program
Individual,Business.Includes script writing,voiceovers
Animated PSAs 25 S 2,125.00 and Spanish.
Project Management including media management,media buys and
440 $ 37,400.00
reporting by month
Static social media graphics 20 $ 1,700.00 Individual,Business(Spanish and Creole)
individual,Business(Spanish and Creole).To share with
24 $ 2,040.00 nonprofits,libraries and other community partners like
Flyers CareerSource.
Various ongoing community outreach,media pitches 24 $ 2,040.00
TOTAL 733 $ 62,305.00
Media Buys
PSAs on local television networks April $ 30,000.00
lune $ 30,000.00
$ 40 000 00 If funds run out before December,we can cancel the
Digital ads March-December remainder of the order.
Direct Expense
CollierFLAssistance.corn Domain Name $ 18.00 per year
MEDIA AIRTIME AND DIGITAL AD BUYS GRAND TOTAL $ 100,000.00
OVER ALL GRAND TOTAL $ 162,323.00
•D=Deliverable
oucsrcooapoanvnortorrMtmcn
{