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Agenda 02/23/2021 Item #16C3 (Resolution - Lake Trafford Deed Certificates)02/23/2021 EXECUTIVE SUMMARY Recommendation to approve a Resolution authorizing the Chairperson to execute Deed Certificates for the sale of burial plots at Lake Trafford Memorial Gardens Cemetery during the 2021 calendar year, on behalf of the County Manager. OBJECTIVE: To process Deed Certificates expeditiously during the 2021 calendar year. CONSIDERATIONS: Collier County established Lake Trafford Cemetery in December 1964 on 20 acres, off of Little League Road in Immokalee. The Cemetery was used exclusively for indigent burials until it was opened to the public in 1982. The Board formally adopted a cemetery operations policy in July 1982 under Resolution 82-105. Real Property Management Section of the Facilities Management Division, under the auspices of the County Manager, is responsible for the daily administration of the Cemetery, which includes preparing and processing Deed Certificates for the sale of burial plots to the public. Deed Certificates require execution by the Board Chairperson. In order to expedite the administrative process and relieve Commissioners from having to review each document, the Board has since, on an annual basis, granted its current Chairperson the authority to execute Deed Certificates on the Board’s behalf without further approval required. Deed Certificates are reviewed and approved by the County Attorney’s Office prior to being transmitted to the Chairperson for execution. Based upon historic sales data, 59 plot sales are projected during FY 20-21 resulting in a total anticipated revenue of $21,625. FISCAL IMPACT: There is no fiscal impact from this action. All proceeds from plot sales are deposited in the Lake Trafford Memorial Gardens’ General Fund Account (001). GROWTH MANAGEMENT IMPACT: There is no impact on the County’s long-range planning effort. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires a majority vote for Board approval - JAB RECOMMENDATION: To approve and authorize the Chairperson to execute the attached Resolution. Prepared by: Deborah K. Goodaker, Property Acquisition Specialist, Facilities Management Division ATTACHMENT(S) 1. 2021 Resolution for new chairman signature (PDF) 16.C.3 Packet Pg. 792 02/23/2021 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.3 Doc ID: 14861 Item Summary: Recommendation to approve a Resolution authorizing the Chairperson to execute Deed Certificates for the sale of burial plots at Lake Trafford Memorial Gardens Cemetery during the 2021 calendar year, on behalf of the County Manager. Meeting Date: 02/23/2021 Prepared by: Title: Property Acquisition Specialist – Facilities Management Name: Deborah Goodaker 01/27/2021 10:49 AM Submitted by: Title: Director - Facilities Management – Facilities Management Name: Damon Grant 01/27/2021 10:49 AM Approved By: Review: Facilities Management Toni Mott Additional Reviewer Completed 01/27/2021 12:54 PM Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 01/27/2021 1:45 PM Public Utilities Operations Support Jennifer Morse Additional Reviewer Completed 01/27/2021 3:52 PM Facilities Management Damon Grant Director - Facilities Completed 01/27/2021 8:32 PM Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 01/28/2021 9:04 AM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 01/28/2021 9:35 AM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 02/10/2021 11:01 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/10/2021 11:25 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/10/2021 11:40 AM Budget and Management Office Ed Finn Additional Reviewer Completed 02/11/2021 12:12 PM County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 02/11/2021 4:55 PM Board of County Commissioners MaryJo Brock Meeting Pending 02/23/2021 9:00 AM 16.C.3 Packet Pg. 793 RESOLUTION NO.2O2I- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, AUTHORIZING THE EXECUTION OF DBED CERTIFICATES FOR THE LAI(E TRAFFORD MEMORIAL GARDENS CEMETERY, BY THE CHAIRMAN OF THE BOARD FOR THE 2O2O-2I CALENDAR YEAR. WHEREAS, Collier County acquired a twenty (20) acre site by Warranty Deed dated December 15,1964 from J.C. Turner Lumber Company and recorded in the Public Records of Collier County in O.R. Book 180, Page 773 on December 21,7964, for use as a public cemetery known as the Lake Trafford Memorial Gardens Cemetery;and WHEREAS, the Board of County Commissioners adopted Resolution No. 82-105 on July 27, 1982, which governs the rights of interment, administration, maintenance and development of the Lake Trafford Memorial Gardens Cemetery, said policy including the disposition of indigent deceased; including subsequent policies, and WHEREAS, the Board adopted Resolution No. 2017-17 on February 14,2017, which approved a new set of Policies and Procedures with revised rules and regulations governing the rights of interment, administration, maintenance and general operations of the cemetery; and WHEREAS, there is a benefit to the County and to the public if the administrative procedures concerning Deed Certificates for the Lake Trafford Memorial Gardens Cemetery are expedited, while maintaining the safeguards ofstaffand legal counsel review ofsuch documents; and WHEREAS, the Board of County Commissioners recognizes the benefit of reducing time for Board approval on reviewed and approved Deed Certificates for the Lake Trafford Memorial Gardens Cemetery. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COLTNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA that: The Board of County Commissioners does hereby authorize the Chairman of the Board of County Commissioners to execute Deed Certificates for the Lake Trafford Memorial Gardens Cemetery, pursuant to Resolution No. 2020-31 on February 25, 2020, and the County's administration of that Resolution, whereupon the Deed Certificates have been previously reviewed and approved by Real Property Management and the County Attorney's Office. 2. The authorization of the Chairman to execute the Deed Certificates for the Lake Trafford Memorial Gardens Cemetery hereunder shall extend solely for the 2020-2l calendar year. This Resolution adopted this day of February,202l, after motion, second, and majority vote. ATTEST: CrystalK. Kinzel, Clerk BY , Deputy Clerk BOARD OF COUNTY COMMISSIONERS COLLIER COLTNTY, FLORIDA By ,9 \*' cFo Jennifer A. Belpedio, Assistant County Attorney t\* Penny Taylor, Chairman Approved as to form and legality: 16.C.3.a Packet Pg. 794 Attachment: 2021 Resolution for new chairman signature (14861 : Lake Trafford Reso 2021 BCC Deed Signature)