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Backup Documents 02/09/2021 Item #16I1 1611 BOARD OF COUNTY COMMISSIONERS MISCELLANEOUS CORRESPONDENCE February 9, 2021 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. DISTRICTS: 1) Heritage Bay Community Development District: Meeting Agenda 11/05/2020 Meeting Minutes 11/05/2020 2) Naples Heritage Community Development District: Meeting Agenda 11/03/2020 Meeting Agenda 11/03/2020 B. OTHER: 1b11A1 Heritage Bay Community Development District Board of Supervisors Edwin Hubbard,Chairman Dennis Gagne,Vice Chairman Justin Faireloth,District Manager F.Jack Arcurie,Assistant Secretary o Gregory Urbancic,District Counsel Donna Hunter,Assistant Secretary ❑Jeffrey Satficld,District Engineer Allen Soucic,Assistant Secretary Regular Meeting Agenda November 5, 2020—9:00 a.m. 1. Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Engineer's Report A. Clubhouse Dry Retention Modification Update B. CPH Control Structures Documentation C. CPH Lake Bank Assessment D. CPH October Water Quality Testing Update E. Terrace VI Drain Line Repairs and CPH Oversight 5. Lake & Wetland Management Monthly Inspections and Service Reports A. Littoral Planting Update 6. Attorney's Report A. Updated Inframark Infrastructure Management Services Master Agreement for Review and Approval B. Legislative Update 7. Old Business 8. New Business A. Auditor Selection i. Consideration of the Audit Committee Ranking Recommendations ii. Authorization to Proceed to Enter into Contract with Selected Audit Firm B. PRIA FY 2021 Insurance Policy 9. Manager's Report A. Approval of the Minutes of the September 3, 2020 Regular Meeting and October 22, 2020 Audit Committee Meeting B. Acceptance of Financials District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Bay Clubhouse Coral Springs,FL 33071 10154 Heritage Bay Blvd. 954-603-0033 Naples,Florida ib11A1 November 5, 2020 Heritage Bay CDD • The Board requested staff obtain a proposal from LWM to trim all trees around the lakes up to 6 feet with marking of the trees to be trimmed prior to the work being completed and debris to be hauled off site. • An update was given on the current projects. F. Follow Up Items i. FEMA • Continuing with FEMA appeal. TENTH ORDER OF BUSINESS Supervisors' Reports, Requests, and Comments • None. ELEVENTH ORDER OF BUSINESS Chairman's Comments • Mr. Hubbard inquired if the Board would support having CPH review the south bank of Lake 30A to see if the rip rap was installed per plan. The Board requested staff obtain a proposal for review at the January meeting. TWELFTH ORDER OF BUSINESS Audience Comments • None. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Hubbard seconded by Ms. Hunter with all in favor the meeting was adjourned at 11:50 a. J s n Fair loth Edwin Hubbard cretary Chairman 5 16I1A1 November 5,2020 Agenda Heritage Bay CDD C. Resolution 2021-1 Budget Amendment D. Motion to Assign Fund Balance E. Field Manager's Reports 9/24/20 & 10/23/20 F. Follow Up Items i. FEMA 10. Supervisors' Reports, Requests, and Comments 11. Chairman's Comments 12. Audience Comments 13. Adjournment The next meeting is scheduled for January 7, 2021 District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Bay Clubhouse. Coral Springs,FL 33071 10154 Heritage Bay Blvd. 954-603-0033 Naples,Florida 1bI1A1 4"tL4\s\-- a ptes 471- ,I �� PART OF THE USA TODAY NETWORK Published Daily Naples, FL 34110 HERITAGE BAY COMMUNI TY 210 N UNIVERSITY DR#702 NOTICE OF MEETING SCHEDULE CORAL SPRINGS, FL 33071-7320 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The Board of Supervisors of the Heritage Bay Community Devel- Affidavit of Publication opment District will hold their meetings for Fiscal Year STATE OF WISCONSIN 2020/2021 in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples Florida,at 9:00 a.m.as follows: COUNTY OF BROWN October 1,2020 November 5,2020 Before the undersigned they serve as the authority, December 3,2020 January 7,2021 personally appeared said legal clerk who on oath says that February 11,2021 he/she serves as Legal Clerk of the Naples Daily News, a March 4,2021 dailynewspaper Apnl 1,2021 published at Naples, in Collier County, May 6,2021 Florida; distributed in Collier and Lee counties of Florida; June 3,2021 July 1,2021 that the attached copy of the advertising was published in August 5,2021 said newspaper on dates listed. Affiant further says that the September 2,2021 said Naples Daily News is a newspaper published at The meetings are open to the public and will be conducted in Naples, in said Collier County, Florida, and that the said accordance with the provision of Florida Law for Community Development Districts. newspaper has heretofore been continuously published in said Please note that due to the ongoing nature of the COVID-19 public health emergency, it may be necessary to hold the above Collier County, Florida; distributed in Collier and Lee referenced meetings utilizing communications media technolo- gy in order to protect the health and safety of the public or counties of Florida, each day and has been entered as held at an alternative physical location other than the location second class mail matter at the post office in Naples, in indicated above. To that end, anyone wishing to participate in such meetings should contact the District Manager's Office prior said Collier County, Florida, for a period of one year next to each meeting to confirm the applicable meeting access preceding the first publication of the attached copy of and/or location information. Additionally, interested parties advertisement; and affiant further says that he has neither may refer to the District's website for the latest information: https://www.heritagebaycdd.com. paid nor promised any person, or corporation any discount, There may be occasions when one or more Supervisors will par- rebate, commission or refund for the purpose of securing ticipate by telephone. The meetings may be continued to a this advertisement for publication in the said newspaper. date,time, and place to be specified on the record at the meet- ing. Published:09/16/2020 Any person requiring special accommodations at these meetings because of a disability or physical impairment should contact the District Manager's Office at least forty-eight (48)hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955- 8771 / Subscribed and sworn to before on September 16,2020: District( i trict Manager's 00-955- Office8770 (Voice), for aid in contacting the Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the pro- ceedings and that accordingly, the person may need to ensure hKta_ct_Yv'l uvx(IL.L.x9 that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be Notary,State of WI,County of Brown based. r-- Justin Faircloth TARA MON DLOCH District Manager Notary Public September 16,2020 #4368432 1 State of Wisconsin My commission expires August 6,2021 Publication Cost:$427.00 Ad No:0004368432 Customer No: 1305454 PO#: #of Affidavits) This is not an invoice 1611Al Agenda Page 6 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STORMWATER CONTROL STRUCTURES ASSESSMENT REPORT OCTOBER 2020 Engineers Arrhitects Planners O Surveyors Landscape Architects Traffic/Transportation Environmental Scientists Constnrcttem Management CPH,Inc. 2216 Altamont Ave.,Fort Myers,FL 33901 (239)332-5499 to ineer- OA 1215 I.andvrape Architect-I C00{10298 Architect-AA2MNNW2(+ Surveyor•t N711 16I1A1 Agenda Page 7 HERITAGE BAY CDD STORMWATER CONTROL STRUCTURES ASSESSMENT REPORT COLLIER COUNTY, FLORIDA TABLE OF CONTENTS Page 1.0 INTRODUCTION 1 2.0 OBSERVATIONS 1 APPENDICES APPENDIX A—Figures and Photographs Agenda age 81 A 1 1.0 INTRODUCTION Heritage Bay CDD (HBCDD), a gated community, is located north of Immokalee Road, approximately 4.0 miles east of 1-75 in Collier County, Florida. The HBCDD is responsible for maintaining stormwater lakes/ponds in perpetuity pursuant to the South Florida Water Management District (SFWMD) permit (11- 02234-P) issued on August 14, 2003, for the development of a residential community with golf course. At the request of the HBCDD Board of Directors, CPH performed a visual inspection of stormwater structures located within the HBCDD to ensure they are functioning as designed and to document the existing conditions. This record log will be used to identify those areas requiring preventive maintenance or repairs and to meet the South Florida Water Management District ERP permit conditions. 2.0 OBSERVATIONS A CPH representative visually inspected and recorded observations of 12 (twelve) stormwater control structures during the week of August 17,2020.These inspections were limited to any visual structural defects and accumulated debris that could interfere with the proper flow of the water.The control structures inspected were: L3000CO2, L30C0003, CS102, W2L30, L3L10, L6L20, L5L6, L12L20, L25L30, L27L30, L28L30 and L29L30, as identified on the ERP permit. Existing pipes interconnecting lakes were not identified due to high water level at the time of inspection. The stormwater control structures were structurally sound with no visual construction defects, although some structures were covered with grass clippings and dried grass. These findings are documented on Exhibit"A", along with proposed recommendations. 1 1 611 Al Agenda Page 9 g 0 it APPENDIX A Figures & Photos Heritage Bay CDD Stormwater Control Structures Assessment Report Collier County, Florida a Oil Al : T"' ' 'k I2' � / o 'a t' �' 0 ry a: 'Y .,�, d"' J f N rc 0 o 1 Y 5g N 7 Ce s a v F M -'a. t �'yfi 3 J Y• w liJ . cn ' rc a . z '• ° V z f F a w .00 zou V) A+,: wgz J . y" 1 �ww Z DI-• g RaLL O EN LL Z 1 � �, �` 1: za oo .o 0 t S e m U u a > `' 1 O ¢2z > � O ¢W U i t ° Z F Z r Xk q \ c Z o a Q W o Li. 82 ".i' t )} 't. .'. , ` +,, y `-„ w ��u CW7.. s LLJ W❑ F r'- - ` . i , o '▪ N '.�,�iY, r WLLw o S C u., 10 _ r o Q A oV p n 1 o° W "- F LJ '0 oa Et t , rc 1 a C a< > wF— n � ~t o o aci ) '� 44 o V z .' . aaD >u2 vI—zu) Nz _J-- i ' '•+• wN WJW .. zo 'Al ce 40 , i7 u ii ' 7I' ,' u o 0 g i Nz z LL U . of'z i. 3 > Saw E w °= > owa it '€ 6 ol E 1 aa v F`�2 i xdE y �' q u l" a e F i3 j Co$n E a t. i .-g . 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N m KJ ° v ° r !d U 1 1 i , ` .. ♦ -1 I y4'LAyo o i m ! � jj$$3 -Z—CM < 1 1 16I1A1 Agenda Page 14 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STORMWATER LAKES ASSESSMENT REPORT October 2020 Engineers 21 Architects ‘04:y Ptanncc 0 5uroeyors landscape Architects Tra ffu/T ransportatiun Environmental Scientists Construction Management CPH,Inc. 2216 Altamont Ave.,Fort Myers,FL 33901 (239)332-5499 Engineer-COA 3215 I.+nilwave Architect-I.t3100029N Architect-AA2ht%Mree Surveyor-1119143 611Al Agenda Page 15 HERITAGE BAY CDD STORMWATER LAKES ASSESSMENT REPORT COLLIER COUNTY, FLORIDA TABLE OF CONTENTS Page 1.0 INTRODUCTION 1 2.0 OBSERVATIONS 1 APPENDICES APPENDIX A—Figures and Photographs 16I1A1 Agenda Page 16 1.0 INTRODUCTION Heritage Bay CDD (HBCDD), a gated community, is located north of Immokalee Road, approximately 4.0 miles east of 1-75 in Collier County, Florida. The HBCDD is responsible for maintaining stormwater lakes/ponds in perpetuity pursuant to the South Florida Water Management District (SFWMD) permit (11- 02234-P) issued on August 14, 2003, for the development of a residential community with golf course. At the request of the HBCDD Board of Directors, CPH performed a visual inspection of stormwater Lakes located within the HBCDD to ensure they are functioning as designed and to document their existing conditions. This record log will be used to identify those areas requiring preventive maintenance or repairs and to meet the South Florida Water Management District ERP permit conditions. 2.0 OBSERVATIONS CPH representative visually inspected and recorded observations of 30 (thirty) stormwater during the week of August 17, 2020. These inspections were limited to lake banks existing conditions and concentrate in the observations for erosion, washouts, and sodding deficiencies that could interfere with the proper functioning of the permitted use. Minor to moderate erosion was observed in some of the lake banks. The minor erosion is mostly caused by natural occurrences such as weather,wind,water level fluctuations during the year,etc.which are considered acceptable for these type of lakes as for the moderate erosion was observed in isolated areas and were most likely caused by broken irrigation system or not properly set irrigation heads. These findings and the respective recommendations are represented on Exhibit"A". No major or substantial washouts or deficiencies that could prevent the lakes from providing their intended design use or capacity were observed during this visit. 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TM LL x E" LL > >a r = rc 7 w ,i F 1 . n ia g o g+e✓ '' 7"1 .'^ `"yy.. ._ w c c,i s! +t4tyrt '' wiai '* 1, pli ., 16I1A1 '.?- i ` - At o Y • V J 111 Y ' • g Z i Q 00 P W • g } A. , . O F Lil 0 r m V W K f C�J 7 Q W • • 1 W wQ R ir- }si g o • iiil ritf I i Y.Ac. •.:)1 h .. , ... • a °ga - t rer"7 a&Lp 6 b . A a r Kdry E h . '#m ` t O a s ar Y tM 03 M F J P F i o OOod� o @ d U e a 1 W m m a, Q LL 1 �/�%r_. W K 7 cn W O i • • a F i v o p o a z o• Ex ;, „, '' � m 6 000<3 1 6I1 Al Agenda Page 51 Vif. Lake &Wetland MANAGEMENT HERITAGE BAY CDD LAKES INSPECTION REPORT September 22, 2020 Mr. Justin Faircloth Heritage Bay Community Development District c/o Inframark Management Services Justin.faircloth@inframark.com 5911 Country Lakes Drive (239) 245-7118 Office Fort Myers, Florida 33905 (239) 245-7120 Fax Below are my observations noted on Monday, September 21st: Lake 1 - clean overall, minimal algae, spotted possible runoff into the lake w r. r Lake 2 - minimal algae along littorals Lake 3 - spatterdock still present, will advise tech Lake 4 - algae at S lagoon, minimal at littorals Lake 5 - minimal algae at littorals, eel grass observed Lake 6 - minimal algae along littorals, good overall I6I1A1 Agenda Page 52 Lake 7 - minimal algae along littorals, chara observed east cove r q. ^ 9 `� i .S Ji Y ✓ F'T_, "iiio .. fr" ~ ;k:M Lake 8 - mininal algae at littorals Lake 9 - algae south and east cove, chara observed north cove •A y� 4 4�'y it.,-.. Lake 10 - algae among littorals Lake 11 - algae at littorals 1oIIA1 Agenda Page 53 Lake 12 - algae at cove/among littorals, advice tech ax; gg, i , , ,. IP' m ik 7 Lake 13 - minimal algae at W cove, plantings still alive, will plant more once water recedes, healthy spike Lake 14 - minimal algae at north cove and among littorals Lake 15 - minimal algae along littorals (treat south bank maybe?) Lake 16 - algae at south cove, east side could use some plantings ti:. 44 t _ t -� .p -1 'Maixr 16I1A1 Agenda Page 54 Lake 17 - minimal algae along littorals, good overall Lake 18 - minimal algae along littorals, healthy spike Lake 19 - dead pondweed, eel grass, new plants underwater Lake 20 - SOUTH clean, dead pondweed, this area could use some plantings Lake 20 - NORTH dead pondweed, recently treated, chem trail still there Lake 21 - torpedo grass observed, green algae at south cove P "" �tc r :" se Lake 22 - clean, new plants emerging naturally Lake 23 - clean, no issues Lake 24 - algae among new littorals, looks good overall, eel grass spotted r . Spy , ,:. ..,e. f.. ; 4‘44444, 4 '� i bIt hi Agenda Page 55 Lake 25 - clean, very healthy spike, minimal algae among littorals Lake 26 - No issues, new plants doing good Lake 27 - algae at W cove, minimal at littorals, spatterdock spotted Lake 28 - clean, no issues Lake 29 - recently treated, dead weeds Lake 30A - pondweed under bridge, needs to be heavily treated, also at cove 3y: 16I 1 Al Agenda Page 56 Lake 30B - treated littorals and trees, palm observed i' l 3 .�. Conclusions: A lot of algae at littorals and minor algae blooms at some lakes, tech will be advised. Pondweed at 30A/30B will be cut this week. 1 611 1\ 'z Lake &Wetland '`�. ) MANAGEMENT HERITAGE BAY CDD LAKES INSPECTION REPORT November 5th, 2020 Mr. Justin Faircloth Heritage Bay Community Development District c/o Inframark Management Services Justin.faircloth@inframark.com 5911 Country Lakes Drive (239) 245-7118 Office Fort Myers, Florida 33905 (239) 245-7120 Fax Below are my observations noted on Tuesday, November 3: Lake 1 & Lake 2 - No issues, but there's cut cordgrass that fell on the lake and it could create algae, we'll keep an eye on it. lor k.1. t 3 5"' ^+fin" '. tik„. _.„.i,,,,L...4,7...,..;:,_.... ...,..„, . „ ..„.....,,.....3i., ,,.._. ...... . .)_,...i ,,,,,.,...,,.. , .,..,....„.,1,. _.!...s.,_::.___ ....... .,,, _...... it, ...„.. 0-t.,„,.„,. 0 - ,x `.-Y. ter_\a..' <341, 1.4.yy,* • Lake 3 - Minimal algae along littorals. Spatterdock was treated, it is dying now. # - y. f 16I1A1 Lake 4 - Minimal algae along littorals on some spots on the lake. 2020 littoral plantings need to be replanted at some spots. J . sir- -.1 Cr; • F q -A;t ': ; ''P ... A+1WM St' 7',' uw d TMp t � it ., { sz-� e,vja a., . t may{'., y.4 ri Lake 5 - Minimal algae along littorals, looks clean overall. Lake 6 - No issues, littorals look healthy and growing Lake 7 - Minimal algae along littorals, red luwgia spotted t '1k, x ka 11 s a y.e`.. x `.r .4., ,:f.,M,fix\,, 1611A1 Lake 8 - Minimal algae along littorals Lake 9 - Algae along littorals, recent treatment Lake 10 - Recently treated for submerged invasives, that created minimal algae by the littorals and cove, will be treated next visit. • . F y A ` " A 4 ` K1Y t 9 . C • �: 4r Lake 11 - No issues, healthy littorals. Lake 12 - Minimal algae along littorals. Lake 13 - No issues. Lake 14 - Algae at cove, tech is aware. Lake 15 - No issues, healthy littorals. Lake 16 - No issues. Lake 17 - No issues, healthy littorals. Lake 18 - No issues. Lake 19 - Pondweed spotted, tech attempted to treat but it was very windy, we'll keep an eye on it. New plantings at lagoon might need to be replanted. 1 611 Al Lake 20 - Pondweed was heavily treated in the month of October for pondweed. Some of the pondweed is still alive at the south cove, the north and east side pondweed is dead. We will keep an eye on it. South side pic :.. , 1. - „. +y� ,,, -1.' t a "'e'r r. ' i ".. ay '.G '!. k : , �� A *er'4°• , .,... *, ;} a .' . ..,.. N.,, -.. 10, .. 0 '4. x�' ti ', fit •iki., t o �Y,.. rr ' `y ; e,., a , . ''P !_ x '• : ' ' Lake 21 -No issues, healthy littorals. Lake 22 - No issues. Lake 23 - No issues. We need to replant this year's littoral plantings. Lake 24 - No issues, healthy spike. New plantings doing good and growing. ��- . A - U- vit‘clo. 1 ' !` ' ,•' • . 1 611 Al Lake 25 - No issues, healthy spike. Lake 26 - No issues. New plantings might need to be replanted. Lake 27 - Algae at cove, minimal at littroals, will advise tech. Lake 28 - Clean, no issues. Lake 29 - Clean, no issues. Lake 30A / 30B - The recent truxor visits were effective, pondweed is controlled in both lakes at the moment. There is still some dead pondweed by the rip rap at 30A cove, we will address that soon. r 404f • Conclusions: The water levels are very high right now. This is the reason why a lot of the new plantings didn't make it, they got choked out under water. We've had a huge amount of rain in the last days of summer. Overall the lakes look good. 1 6 I 1 A 1 Agenda Page 57 Lake Management-Wetland&Preserve Maintenance *Lake &Wetland Erosion Restoration- Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting � MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE&INSPECTION REPORT Customer: Iirt-44 sr Account#: /4 _._Date: _tar*4-0 Technician: /Yi3 I,' Territory: Ail-)Pc- - " Weather Conditions: GA-0 sby /24-rxy 0 LAKE MANAGEMENT a grCGAE CONTROL Lake(s)#: 2/ ASSES&EMERGENTS Lake(s)#: 1, 3 I1Q S BMERSED AQUATICS Lake(s)#: / FLOATING PLANTS Lake(s)#: .j ❑ INSPECTION Lake(s)#: ❑ DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F 0 HIGH ❑AVERAGE 0 LOW Dissolved Oxygen ppm ❑HIGH 0 AVERAGE 0 LOW pH reading ©ACID ❑NEUTRAL ❑ BASE Water Clarity - 0 GOOD 0 FAIR ❑ POOR Water Level 0 HIGH 0 AVERAGE 0 LOW Q LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT a DEBRIS REMOVAL ❑ FLOATING PLANTS ❑MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION 0 UPLAND I WETLAND PRESERVE PRESERVE(S)#: 0 INVASIVE/EXOTIC SPECIES Q HERBICIDE TREATMENT [] DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL ❑VINES (J INSPECTION Q MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: 0 INSECTICIDE TREATMENT 0 INSPECTION Comments: I ) /cot_ eY069 2.9,, To 07,2proo 62 T , S,"72-italr PeC4frY-. ,✓,o6,40 — /a &I£ fiat_ air .1PA T. FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass 0)ream 0 Catfish Q Guess carp Q Tilapia Q Mosquitofish 0 Shad BIRDS: °5.1tor (.'SDuck Q wood Stork QSfiorebird Q,Wading bird d3 ngbird Q ydlture REPTILES: 41WAIiigator °Snake Olurtle °Tortoise fUtizard t'MPHIBIANS @INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMeialeuca nnywort QBischofia 0Earleaf Acacia °Australian pine QShoebutton 0 Sedge °Climbing Fern OAir potato orpedograss QAzolla 0 Salvinia QDowny rose myrtie°Java plum °Floating Hearts °Lantana 0Hydrilla QHygrophilia °Water Lettuce °Water hyacinth°Cattail °Primrose QAlligatorweed NATIVE PLANTS NOTED °Cypress OW Myrtle OFL Pine °Red Maple 0 Waterlily °Mangrove °Pond Apple °Oak °Cocoplum ° Irush °Blue flag iris °Strangler fig °Arrowhead 0Pickerelweed O ra Q Palms °Golden Canna Spikerush QButtonbush 0Eelgrass 0Cordgrass QFakahatcheegrass(Sea °Ferns QBabytears 0 Naiad OChara °Duckweed 0 Bladderwort 0 Pondweed Q Slender spikerushQBacopa Other species noted/comments: www.lakeandwetland.cam Aev07123/14 Form8398© 1 611 Al Agenda Page 58 Lake Management-Wetland&Preserve Maintenance Lake &Wet 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting � � MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE&INSPECTION REPORT Customer: for'' Ii q Q,- F Account#: Date: 01 —oZ Technician: 111u: 0 Territory: f iEk, Weather Conditions: `(417 LAKE M AGEMENT LGAE CONTROL Lake(s)#: GRASSES&EMERGENTS Lake(s)#: 'i A,g6-( Q S MERSED AQUATICS Lake(s)#: ❑ LOATlNG PLANTS Lake(s)#: INSPECTION Lakes)#: ..r6/ O DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F 0 HIGH ❑AVERAGE 0 LOW Dissolved Oxygen ppm ❑HIGH 0 AVERAGE El LOW pH reading ❑ACID O NEUTRAL El BASE 2W ter Clarity 0 GOOD 0 FAIR 0 POOR Water Level ___ ❑HIG ❑ AVERAGE ❑ LOW LITT S ELF S LVES#; RELINE GRAS5ES&EMERGENTS !DE TREATMENT 0 DEBRIS REMOVAL DATING PLANTS UAL REMOVAL ' INVASIVE/EXOTIC SPECIES j SPECTION C) UP AND/WETLAND PRESERVE PRESERVE(S)#: p INVASIVE/EXOTIC SPECIES ❑HERBICIDE TREATMENT p DEBRIS REMOVAL D GRASSES 0 MANUAL REMOVAL a VINES ❑INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT !! 0 INSPECTION Comments: ere ,- c74, tom. j(C:` C✓ ii,r;t 1,` FISH&WILDLIFE OBSE TIONS FISH: 0 Bas OBream 0 Ca O Grass carp 0 Tilapia C)Mosquitofish 0 Shad BIRDS: O ptor ODuck Q ood Stork 0 Shorebird 0 Wading bird 0 Songbird 0 Vulture REPTILES: Alligator °Snake Turtle 0 Tortoise 0 Lizard 0 AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper 0Melaleuca © ort OBischofia Earleaf Acacia OAustralian pine OShoebutton OSedge °Climbing Fern 0Air potato P Qorpedograss °Azolta QSalvinia QD©wny rose myrtle OJava plum °Floating Hearts OLantana OHydrilla QHygrophilia OWater lettuce ()Water hyacinth()Cattail ()Primrose QAlligatorweed NATIVE PLANTS NOTED °Cypress Q Wax Myrtle OFL Pine ORed Maple Q Wat " °Mangrove OPo e�0Oak OCocoplum 0 Bulrush °Blue flag iris °Strangler fig head OPickereiweed alia 0 Palms OGolden Canna°Spikerush OButtonbush 0Eelgrass ardgrass OFakahatcheegrassOspatterdock 0 Ferns °Baby tears °Naiad OChara ODuckweed 0Bladderwort O Pond weed 0 Slender spikerush0Bacopa Other species noted/comments: www,lakeandwetland,com Rev 0ir=3n4 form i 398D 1611Al Agenda Page 59 Lake Management-Wetland&Preserve Maintenance Lake &Wet 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting i� MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE&INSPECTION REPORT Customer: /4-n- l Account#: /5-25-- Date: '°.01?�7 Technician: //6 " 7'4 5 Territory: 4I ' T Weather Conditions: �i A'y a LAKE MANAGEMENT / ❑ALGAE CONTROL Lake(s)#: ('GRASSES&EMERGENTS Lake(s)#: 2; 4,(SUBMERSED AQUATICS Lake(s)#: 20 ❑ LOATING PLANTS Lake(s)#: irAi INSPECTION Lake(s)#: "}fit Lg7r� ❑ DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F El HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE ❑ LOW pH reading 0 ACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level 0 HIGH 0 AVERAGE Cl LOW 0 LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S)#: ['INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL El GRASSES ❑MANUAL REMOVAL O VINES p INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKES)#: 0 INSECTICIDE TREATMENT 0 INSPECTION Comments: i=-m--1 /�.c`^1i0: F-to✓#, 7,2 cr,A 6 7o Gti # 1.7 act- ?): t cam, gi// .4 'troy /A, 44,- = '_ 30-3 FISH&WILDLIFE OBSERVATIONS Opia FISH: © ss O am Catfish Oferass carp © osquitofish Q Shad BIRDS: cW eptor uck O od Stork OSorebirdding bird ongbird 0 ulture REPTILES: Alligator OSnake C rtle C,ytortoise rd CD/AMPHIBIANS &INSECTS INVASIVE f EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofia 0Earleaf Acacia °Australian pine OShoebutton °Sedge ()Climbing Fern ()Air potato Q'forpedograss OAzotla QSalvinia 0Downy rose myrtle QJava plum ()Floating Hearts ()Lantana OHydrilla OHygrophilia °Water Lettuce °Water hyacinth()Cattail ()Primrose QAlligatorweed NATIVE PLANTS NOTED OCypress °Wax Myrtle OFL Pine °Red Maple 0 Waterlily °Mangrove °Pond Apple 0 Oak OCocopium (�bulrush OBlue flag iris °Strangler fig ° Towhead OPickereiweed ()Thalia °Palms °Golden Canna(4'JSpikerush 0Buttonbush 0 Eelgrass C3rCordgrass OFakahatcheegrassOSpatterdock 0 Ferns °Baby tears O Naiad OChara °Duckweed 0 Biadderwort OPondweed °Slender spikerushOBacopa Other species noted t comments: www.lakeandwetland.com Rev07123 room 4 3989 1 611 Al Agenda Page 60 Lake Management-Wetland&Preserve Maintenance *Lake &\IV e t 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting { MANAGEMENT Water Testing&Analysis-Fountains&Aerators 1. SERVICE&INSPECTION REPORT Customer: / ''0,'"Orl• Account#: /c/ ( Date: /e 2?° Technician:_ 4(47C y'4,r Territory: ,ti - Weather Conditions: 51/ / Gv/' Q LAKE MANAGEMENT ❑ A KAE CONTROL Lake(s)#: ❑ r 'ASSES&EMERGENTS Lake(s)#: I~ SUBMERSED AQUATICS Lake(s)#: 30^4, £'AM - '.e/441.5 53 e°r'.v e ❑ FLOATING PLANTS Lake(s)#: ❑ INSPECTION Lake(s)#: __. ❑ DEBRIS Lake(s)#: __ WaterTest Results(Combined Average) Temperature °F 0 HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading ❑ACID 0 NEUTRAL 0 BASE Water Clarity ❑GOOD 0 FAIR 0 POOR Water Level ❑HIGH 0 AVERAGE 0 LOW Q LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION O UPLAND/WETLAND PRESERVE PRESERVE(S)#: 0 INVASIVE/EXOTIC SPECIES ❑HERBICIDE TREATMENT ❑ DEBRIS REMOVAL ❑GRASSES ❑MANUAL REMOVAL ❑VINES 0 INSPECTION a MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT ❑INSPECTION Comments: .4 g i ? /- 2 / — , re-oc -e) /O-.Z �=9yj � £5 __ .Mquatho) 9 12.zi nulap, appied Linda. bvi j go .i2C11.M4 FISH&WILDLIFE OBSERVATIONS FISH: Q Bas O ream (3 Catf h 0 •ss carp 0 Tilapia OMosquitofish 0 Shad BIRDS: t ptor + Muck 0 od Stork ' Shorebird c ading bird Q gbird 0 Vulture REPTILES; Alligator ()Snake Turtle 0 Tortoise V✓ Lizard AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED Q&azilian pepper OMelaleuca QP nnywort OBischofia OEarleaf Acacia ()Australian pine OShoebutton OSedge ()Climbing Fern 0 Air potato I torpedograss OAzolla OSalvmia ODowny rose myrtle()Java plum ()Floating Hearts °Lantana OHydrilla OHygrophilia °Water Lettuce ()Water hyacinth OCattail ()Primrose 0Alligatorweed NATIVE PLANTSED ()Cypress Myrtle OFL Pine 0 Red Maple 0 Waterlily °Mangrove OPond Apple ()Oak OCocoplum ulrush OBlue flag iris 0 Strangler fig °Arrowhead 0Pickereiweed °Thalia ()Palms °Golden Canna Spikerush OButtonbush 0 Eelgrass 0 Cordgrass OFakahatcheegrassOSpatterdock 0 Ferns °Baby tears C)Naiad OChara ()Duckweed 0 Bladderwort OPondweed °Slender spikerush O Bacopa Other species noted/comments: �j�j���* ��T }'ram rn r1► tirlr 1r1r.lakeand YY a land.coili Rey0N23/14 tam 4 3980 I6IIAi. Agenda Page 61 Lake Management-Wetland&Preserve Maintenance Lake & Wet 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting } MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE&INSPECTION REPORT Customer: er► 0,y{ I,o .J —Account#: 15 25 Date: 09/23/ Technician: ,1<4 j Ached Territory: l\k? l eL f Weather Conditions: 5 U ei n1/ L+/ 1i di/ a LAKE MANAGEMENT �' ❑ ALGAE CONTROL Lake(s)#: ❑ GRASSES&EMERGENTS Lake(s)#: SUBMERSED AQUATICS Lake(s)#: 3n!l — 3o 3 ao ❑ FLOATING PLANTS Lake(s)#: ❑ INSPECTION Lake(s)#: Cl DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F 0 HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm Q HIGH ❑ AVERAGE 0 LOW pH reading 0 ACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level 0 HIGH 0 AVERAGE ❑ LOW 0 LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT p DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL Cl INVASIVE/EXOTIC SPECIES 0 INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S)#: ❑INVASIVE/EXOTIC SPECIES ❑HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL ❑VINES 0 INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT 0 INSPECTION Comments: LO Ke ifea.ire4 C f b net 1,J A J(o w 3 to' 7 alaY5 co r I' if g V) 1-5 L L LDC16 flap Ot FISH&WILDLIFE OBSERVATIONS FISH: O Bass °Bream O Catfish Q Grass carp O Tila pia °Mosqultofish O Shad BIRDS: 0 Raptor ODuck 0 Wood Stork 0 Shorebird O Wading bird 0 Songbird 0 Vulture REPTILES: 0 Alligator OSnake 0 Turtle 0 Tortoise 0 Lizard °AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofla QEarteaf Acacia °Australian pine QShoebutton °Sedge °Climbing Fern °Air potato OTorpedograss OAzolla 0Salvinia Oaowny rose myrtle°.Java plum °Floating Hearts °Lantana OHydrilla Otiygrophilia °Water Lettuce ()Water hyacinth°Cattail °Primrose QAlligatorweed NATIVE PLANTS NOTED °Cypress °Wax Myrtle OFL Pine °Red Maple °Wateriily °Mangrove °Pond Apple °Oak OCocopium 0 Bulrush OBlue flag iris °Stranglerfg °Arrowhead QPickereiweed Omaha 0 Palms °Golden Canna°Spikerush OButtonbush OEelgrass 0Cordgrass QF,akahatcheegrassOSpatterdock °Ferns 0 Baby tears 0 Naiad OChara °Duckweed 0 Biadderwort Pondweed °SlenderspikerushOBacopa Other species noted/comments: www.lakeandwetland.com Rer07n1/14 Form134$0 16I1A1 Agenda Page 62 Lake Management-Wetland&Preserve Maintenance Lake &W e t l a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting *........4,,......041181,114, MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE&INSPECTION REPORT 4 ,C t�-}I Vag� �. }- Customer: _ — Account#: --J 5 2 5 Date:Y4 9 /2-4 /26 1� Technician: b-t't 1 fl__.C. Territory: t a Coast Weather Conditions: ((AKE MANAGEMENT ❑ ALGAE CONTROL Lake(s)#: ❑ GRASSES&EMERGENTS Lake(s)# (RiUBMERSED AQUATICS Lake(s)#: Mec.hni"J Cal hii V tsttn3 - 3012) p FLOATING PLANTS Lake(s)# ______.___ p INSPECTION Lake(s)#: p DEBRIS Lake(s)#: Water Test Results (Combined Average) Temperature °F El HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading OACID D NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR Cl POOR Water Level 0 HIGH © AVERAGE 0 LOW O LITTORAL SHELF SHELVES#: .-_._ ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS a MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION Q UPLAND/WETLAND PRESERVE PRESERVE(S)#: ❑INVASIVE/EXOTIC SPECIES ❑HERBICIDE TREATMENT ❑ DEBRIS REMOVAL 0 GRASSES 0 MANUAL REMOVAL 0 VINES 0 INSPECTION 0 MOSQUITO I MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT ❑INSPECTION Comments: -T PAY ot onSltt intioanlcalty ha12vt&1-_. pondvatclAara 1 a �_3o ( __ _ FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass OBream 0 Catfish ()Grass carp O Ilia pia OMosquitofish C?Shad BIRDS: 0 Raptor °Duck 0 Wood Stork 0 Shorebird 0 Wading bird °Songbird 0 Vulture REPTILES: O Alligator OSnake O Turtle °Tortoise 0 Lizard °AMPHIBIANS O INSEC is INVASIVE 1 EXOTIC PLANTS NOTED °Brazilian pepper°Melaleuca OPennywort QBischofia QEarleaf Acacia °Australian pine OShoebutton °Sedge °Climbing Fern ()Air potato OTorpedograss ©Azolla QSalvinia ODowny rose myrtle()Java plum °Floating Hearts °Lantana OHydrilla OHygrophilia OWater Lettuce OWater hyacinth°Cattail °Primrose ©Alligatorweed NATIVE PLANTS NOTED °Cypress °Wax Myrtle OFL Pine °Red Maple 0 Waterlily °Mangrove °Pond Apple 0 Oak OCocoplum 0 Bulrush °Blue flag iris °Strangler fig 0 Arrowhead QPickerelweed °Thalia 0 Palms °Golden Canna°Spikerush OButtonbush 0Eelgrass 0Cordgrass OFakahatcheegrass0Spatterdock 0 Ferns O Baby tears 0 Naiad OChara °Duckweed 0 Bladderwort °Pondweed °Slender spkerush 0 Bacopa Other species noted/comments -��}���__`_'_, /�;`jp}' /��+�{ i A YY.la ean� wedand.co1ai Rev07/23114 Fan#1980 1 611 Al Agenda Page 63 Lake Management-Wetland&Preserve Maintenance Lake &W e t 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE&INSPECTION REPORT q /.q /20 Customer:_ r tQ L 14 - — — Account#: l52.5 Date: q f 30/20 Technician:_ do tJ £• Territory: Vet eASt COOS Weather Conditions: Lj r�l'1t 42Q�(1 0/LAKE MANAGEMENT) ❑ ALGAE CONTROL Lake(s)#: ❑ GRASSES&EMERGENTS Lake(s)#: SUBMERSED AQUATICS Lake(s)#: M tthi n I ca 1 h cavtSfif3 - 306 ❑ FLOATING PLANTS Lake(s)#: D INSPECTION Lake(s)#: ❑ DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F 0 HIGH 0 AVERAGE ❑ LOW Dissolved Oxygen ppm ❑HIGH ❑AVERAGE 0 LOW pH reading ❑ACID 0 NEUTRAL 0 BASE Water Clarity ❑GOOD 0 FAIR 0 POOR Water Level ❑HIGH 0 AVERAGE 0 LOW 0 LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S) #: 0 INVASIVE I EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL ❑VINES ❑INSPECTION 0 MOSQUITO I MIDGE LARVAE CONTROL LAKE(S)#: 0 INSECTICIDE TREATMENT 0 INSPECTION Comments: Tt2 U g. o nsltt two -Full claj. Ohl z` 1/30) to sec ran'IwtLj Itialvtst pnndWtud -korn kaVe. 306,. FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass °Bream O Catfish O Grass carp OTilapia O Mosquitofish 0 Shad BIRDS: 0 Raptor ©Duck C)Wood Stork 0 Shorebird 0 Wading bird 0 Songbird 0 Vulture REPTILES: 0 Alligator °Snake 0 Turtle 0 Tortoise 0 Lizard 0 AMPHIBIANS Q INSECTS INVASIVE I EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort QBischofia OEarleaf Acacia °Australian pine QShoebutton °Sedge °Climbing Fern °Air potato OTorpedograss 0AzoIIa OSalvinia °Downy rose myrtle°Java plum °floating Hearts °Lantana OHydrilla °Hygrophilia °Water Lettuce °Water hyacinth°Cattail °Primrose QAlligatorweed NATIVE PLANTS NOTED ()Cypress 0 Wax Myrtle OFL Pine °Red Maple 0 Waterlily °Mangrove °Pond Apple 0 Oak QCocoplum 0 Bulrush °Blue flag iris °Strangler fig Q Arrowhead QPickerelweed Omaha 0 Palms °Golden Canna°Spikerush OButtonbush 0 Eelgrass 0 Cordgrass OFakahatcheegrassOSpatterdock 0 Ferns °Baby tears 0 Naiad OChara O Duckweed 0 Bladderwort 0 Pondweed O Slender spikerush 0 Bacopa other species noted I comments: www.lakeandwetland.corn Rev07J23l14 Porm#3980 1611Ai Agenda Page 64 Lake Management-Wetland&Preserve Maintenance Lake &Wet 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting ..mi MANAGEMENT Water Testing&Analysis-Fountains&Aerators �•• SERVICE&INSPECTION REPORT Customer: I4€e, A"0-3 e, Z y Account#: 15,5 Date: 9- 30 Y- .20 Technician: d 1 4 n e r. Territory: /�;:%rl Weather Conditions: C1a 'd 0LAKE MANAGEMENT ❑ ALGAE CONTROL lake(s)#: ❑ GRASSES&EMERGENTS Lake(s)#: ❑ SUBMERSED AQUATICS Lake(s)#: COATING PLANTS Lake(s)#: Tr' s ❑ INSPECTION Lake(s)#: ❑ DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F 0 HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading 0 ACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level 0 HIGH 0 AVERAGE ❑ LOW 0 LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION o UPLAND/WETLAND PRESERVE PRESERVE(S)#: ❑INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL O VINES ❑INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT 0 INSPECTION Comments: (.").Kg, i,n►i,N fL. s4 1S-I-- > C. l}I tc' r 3-- 7 ictul; (' ,t' t s -k t 1-S FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass °Bream 0 Catfish 0 3rass carp d3 hIapia O Mosquitofish 0 Shad BIRDS: 0 Raptor ODuck O„Wood Stork Shorebird 0 Wading bird 0 n bird °Vulture REPTILES: O All g l ator °Snake Turtle O Tortoise °'lizard 104IMPHIBIANS e1NSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofia OEarleaf Acacia °Australian pine OShoebutton 05edge °Climbing Fern °Air potato Olorpedograss 0Azolla 0Salvinia ODowny rose myrtle°lavaplum °Floating Hearts °Lantana 0Hydrilla OHygrophilia °Water Lettuce °Water hyacinth()Cattail °Primrose 0Alligatorweed NATIVE PLANTS NOTED °Cypress 0 Wax Myrtle OFL Pine °Red Maple 0 W rerlily °Mangrove ()Pond Apple °Oak OCocoplum gfl ulrush °Blue flag iris OStrangler fig 39 OPickerelweed OThalia O Palms °GoldenCannaCJSpikerush OButtonbush 0 Eelgrass 0Cordgrass OFakahatcheegrassOSpatterdock °Ferns O Baby tears 0 Naiad OChara O Duckweed 0 Bladderwort O Pondweed °Slender spikerush 0 Bacopa Other species noted/comments: www.lakeandwetland.com Rev07/23r14 formi<3980 1611Al Agenda Page 65 Lake Management-Wetland&Preserve Maintenance , Lake &VV e t 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting 4� - MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE&INSPECTION REPORT ,/ Customer: / r Account#: AR ( Date:_-.../Q! 9�1 Technician: 4 Territory: 4/972tei Weather Conditions: S izAYNt/ [LAKE I INAGEMENT ALGAE CONTROL Lake(s)#: .3; 1, /Q ❑ 9RASSES&EMERGENTS Lake(s)#: SUBMERSED AQUATICS Lake(s)#: 3 4' / ❑ F ATING PLANTS Lake(s)#: NSPECTION Lake(s)#: 4-1,r C 1ti7-1 ❑ DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F 0 HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading 0 ACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level 0 HIGH 0 AVERAGE 0 LOW 0 LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL O INVASIVE/EXOTIC SPECIES 0 INSPECTION O UPLAND!WETLAND PRESERVE PRESERVE(S)#: ❑INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT ❑ DEBRIS REMOVAL 0 GRASSES 0 MANUAL REMOVAL 0 VINES 0 INSPECTION Q MOSQUITO!MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT ❑INSPECTION c7, ,1 Comments: i'v?'cr-P nJ / .- L 1 ; ,'D ry J J'G:=f 'zrr:.vs‘,. FISH&WILDLIFE OBSERVATIONS FISH: Q B Om °Ca sh 0 Grass carp Til pia Q Mo uitofish 0 Shad BIRDS: ° ptor uck O ood Stork 0 Shorebird 0 $ ding bird Q ngbird 0 Vulture REPTILES: Alligator °Snake Turtle 0 Tortoise CYLizard AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OM aleuca OP nywort °Bischofia ©Earleaf Acacia ()Australian pine QShoebutton ()Sedge ()Climbing Fern Q it potato orpedograss 0Azolla OSalvinia °Downy rose myrtle°Java plum °Floating Hearts °Lantana Hydrilla OHygrophilia °Water Lettuce O Water hyacinth°Cattail °Primrose °Alligatorweed NATIVE PLANTS NOTED °Cypress °W x Myrtle °FL Pine °Red Maple erlily °Mangrove ()Pond Apple °Oak °Cocoplurn ° ulrush OBI flag iris °Strangler fig Arrowhead °Pic reiweed °Thalia 0 Palms °Golden Canna Spikerush O ttonbush QEelgrass 0Cordgrass ° ahatcheegrassOSpatterdock OF ins 0 Baby tears 0 Naiad Chara °Duckweed C7 Bladderwort ondweed °Slender spikerush()Bacopa Other species noted/comments: www.lakeandwetland.com Reo01/23/t4 rflrm#39#o 1611Al Agenda Page 66 Lake Management-Wetland&Preserve Maintenance Lake & \AT e t l a n d Erosion Restoration-Mosquito&Midge Larvae Control \k,, MANAGEMENT Algae&Aquatic Weed Control -Native Planting � Water Testing&Analysis-Fountains&Aerators SERVICE &INSPECTION REPORT Customer:___ _ -‹;', .. Account#: Date:4p--a<t_..-�. __ Technician: `'i Territory: c=t. -- Weather Conditions: 1,,rf, LAKE MANAGEMENT ❑ AE CONTROL Lake(s)#: RASSES&EMERGENTS Lake(s)#: .. f I..tL c El SUBMERSED AQUATICS Lake(s)#: V❑ FATING PLANTS Lake(s)#: :— NSPECTION Lake(s)#: ,,44..W-/l El DEBRIS Lake(s)# _____ Water Test Results(Combined Average) Temperature °F 0 HIGH ❑AVERAGE 0 LOW Dissolved Oxygen _ ppm ❑HIGH 0 AVERAGE ❑ LOW pH reading 0 ACID 0 NEUTRAL 0 BASE Water Clarity __ ❑GOOD p FAIR 0 POOR Water Level 0 HIGH ❑ AVERAGE 0 LOW LITTOR H _� V: __ _ Dr LINE GRASSES&EMERGENTS CI DE TREATMENT 0 DEBRIS REMOVAL GATING PLANTS ANUAL REMOVAL INVASIVE/EXOTIC SPECIES ❑INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S)#: 0 INVASIVE I EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL E7 GRASSES ❑MANUAL REMOVAL ❑VINES 0 INSPECTION Q MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: El INSECTICIDE TREATMENT 0 INSPECTION Comments: 1— f c,. (ct --' ' (--,/ .— j F, -I: , L n ,e S __.__._._---___.._.. FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass QBre 0 Catfis 0 Grass carp 0 Tilapia 0 Mosquitofish 0 Shad BIRDS: 0 Raptor ck 0 Stork 0 Shorebird C_wlarAgtird 0 Songbird REPTILES: 0 Alligator Snake urtie 0 Tortoise - zC 0 AMPHIBIANS INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca °P ywort °Bischofia C)Earleaf Acacia °Austral' pineQShoebutton dge °Climbing Fern ()Air potato orpedograss QAzolla QSalvinia OD rose myrtle°Java plum °Floating Hearts °Lantana OHydrilla QHygrophilia °Water Lettuce °Water hya ' attail °Primrose Alligatorweed NATIVE PLANTS NO °Cypress Q Myrtle QFL Pine Q Red Maple Cr terlily °Mangrove QPo pple 0Cocoplum ulrush °Blue flag iris ()Strangler fig Arrowhead QPickerelweed alia Palms °Golden Canna()Spikerush QButtonbush 0 Eelgrass 0 Cordgrass QFakahatcheeg Sp Klock 0 Ferns °Baby tears 0 Naiad OChara 0 Duckweed 0 Bladderwort 0Pondweed 0 ender spikerushOBacopa Other species noted/comments: www.lakeandwetland.com gm 07/2394 form=3989 1 6 I 1 A 1 Agenda Page 67 Lake Management-Wetland&Preserve Maintenance Lake &Wet 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting ram MANAGEMENT Water Testing&Analysis-Fountains&Aerators `►� �■�"'� SERVICE& INSPECTION REPORT Customer:____fitR1 _ `_� Account#: 1525 Date: .__1 oJ.1 t 1 zp_ Technician: 5 t. 17. Territory: Q,St ___1�iill.l � Y 1N Weather Conditions: O'CAKE MANAGEMENT O ALGAE CONTROL Lake(s)#: ❑ GRASSES&EMERGENTS Lake(s)#: p'SUBMERSED AQUATICS Lake(s)#: 30A ❑ FLOATING PLANTS Lake(s)#: ❑ INSPECTION Lake(s) #:_ ________ ❑ DEBRIS Lake(s)#: _,________ Water Test Results(Combined Average) Temperature °F ❑HIGH ❑AVERAGE ❑ LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading 0 ACID 0 NEUTRAL 0 BASE Water Clarity ___,_ 0 GOOD 0 FAIR 0 POOR Water Level 0 HIGH ❑ AVERAGE 0 LOW O LITTORAL SHELF SHELVES#: , ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT ❑ DEBRIS REMOVAL ❑ FLOATING PLANTS ❑MANUAL REMOVAL O INVASIVE/EXOTIC SPECIES 0 INSPECTION Q UPLAND/WETLAND PRESERVE PRESERVES) #: _______ 0 INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL ❑VINES 0 INSPECTION 0 MOSQUITO 1 MIDGE LARVAE CONTROL LAKE(5)#: ___. O INSECTICIDE TREATMENT 0 INSPECTION Comments:_._TIZUN Q P. O nStt — Ricoga layt._30A / pi ck.ed._-.up -RO,C f7 R_WS .119- tt) bt, IR-.e ian FISH&WILDLIFE OBSERVATIONS FISH: O Bass °Bream O Catfish O Grass carp O Tilapia O Mosquitofish O Shad BIRDS: 0 Raptor °Duck 0 Wood Stork 0 Shorebird 0 Wading bird 0 Songbird 0 Vulture REPTILES: O Alligator °Snake 0 Turtle O Tortoise 0 Lizard O AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofia OEarleaf Acacia °Australian pine QShoebutton °Sedge °Climbing Fern °Air potato OTorpedograss OAzolla OSalvinia °Downy rose myrtle°Java plum ()Floating Hearts °Lantana OHydrilla OHygrophilia OWater Lettuce °Water hyacinth°Cattail °Primrose OAlligatorweed NATIVE PLANTS NOTED °Cypress O Wax Myrtle OFL Pine °Red Maple 0 Waterlily °Mangrove °Pond Apple °Oak OCocoplum O Bulrush °Blue flag iris °Strangler fig °Arrowhead OPickerelweed Omaha O Palms °Golden Canna°Spikerush OButtonbush 0 Eelgrass 0 Cordgrass OFakahatcheegrass OSpatterdock 0 Ferns OBabytears °Naiad OChara °Duckweed OBladderwort 0Pondweed OSlenderspikerushOBacopa Other species noted/comments: www.lakeandwetland.com Rev07123!14 Form#398D � 611Al Agenda Page 68 Lake Management-Wetland&Preserve Maintenance Lake &W e t 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting MANAGEMENT Water Testing&Analysis-Fountains&Aerators `�•,• "'�"" SERVICE& INSPECTION REPORT Customer: 1 t aC1W, GC1lI Account#: 1525 Date: 10/1312.0___. Technician: ,c, (1 t I0X L — Territory: Weather Conditions: eLAKE MANAGEMENT ❑ ALGAE CONTROL Lake(s)#: ❑ RASSES&EMERGENTS Lake(s)#: SUBMERSED AQUATICS Lake(s) #: 3 a A . ivtuhanic1_hatzte_st rg__ ❑ FLOATING PLANTS Lake(s)#: _ ❑ INSPECTION Lake(s)#: ❑ DEBRIS Lake(s)#:Water Test Results(Combined Average) Temperature °F 0 HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm ❑HIGH 0 AVERAGE 0 LOW pH reading 0 ACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level 0 HIGH 0 AVERAGE 0 LOW 0 LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES ❑INSPECTION O UPLAND/WETLAND PRESERVE PRESERVE(S)#: ❑INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL 0 GRASSES 0 MANUAL REMOVAL ❑VINES ❑INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT 0 INSPECTION Comments:—__¶\\) Q_O(\Stc., CZCI ._.poncluata lksmn FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass °Bream 0 Catfish 0 Grass carp 0 Tilapia 0 Mosquitofish 0 Shad BIRDS: 0 Raptor °Duck 0 Wood Stork 0 Shorebird 0 Wading bird °Songbird 0 Vulture REPTILES: 0 Alligator °Snake 0 Turtle 0 Tortoise O Lizard O AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper 0Melaleuca OPennywort OBischofia OEarleaf Acacia °Australian pine°Shoebutton °Sedge °Climbing Fern °Air potato OTorpedograss OAzolla OSalvinia °Downy rose myrtle°Java plum °Floating Hearts °Lantana OHydrilla OHygrophilia °Water Lettuce °Water hyacinth°Cattail OPrimrose 0Alligatorweed NATIVE PLANTS NOTED OCypress O Wax Myrtle OFL Pine O Red Maple 0 Waterlily °Mangrove °Pond Apple °Oak OCocoplum 0 Bulrush 081ue flag iris °Strangler fig °Arrowhead OPickerelweed °Thalia O Palms °Golden Canna°Spikerush OButtonbush 0 Eelgrass 0 Cordgrass OFakahatcheegrass OSpatterdock 0 Ferns 0 Baby tears 0 Naiad OChara °Duckweed O Bladderwort O Pondweed O Slender spikerush°Bacopa Other species noted/comments:___ www.lakeandwetland.com Rev 07/23/14 Form 0 398D 1611A1 Agenda Page 69 Lake Management-Wetland&Preserve Maintenance Lake &Wet 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE& INSPECTION REPORT Customer: _1-1 EQ1`i-k(i- _ Account#: Date:_)0 b g126 z C. Technician: LU —�S � V 11lferritory: j\Jrl0Es Weather Conditions: Gt.) kJ t AKE MANAGEMENT J ❑ ALGA CONTROL Lake(s)#: T_ - ❑ SSES&EMERGENTS Lake(s)#: Ez SUBMERSED AQUATICS Lake(s) #: ❑ FLOATING PLANTS Lake(s)#: _ __ ❑ INSPECTION Lake(s)#: __, ❑ DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F ❑HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading 0 ACID 0 NEUTRAL 0 BASE Water Clarity - IDGOOD ❑ FAIR 0 POOR Water Level 0 HIGH 0 AVERAGE 0 LOW O LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS ❑HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION d UPLAND/WETLAND PRESERVE PRESERVE(S)#: ❑INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL ❑VINES ❑INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: _ 0 INSECTICIDE TREATMENT 0 INSPECTION Comments:__ b LAK:- A a (LpektivvE_E-o.__ FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass °Bream 0 Catfish 0 Grass carp 0 Tilapia 0 Mosquitofish 0 Shad BIRDS: 0 Raptor ODuck 0 Wood Stork 0 Shorebird 0 Wading bird 0 Songbird 0 Vulture REPTILES: 0 Alligator °Snake 0 Turtle O Tortoise 0 Lizard O AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofia QEarleaf Acacia °Australian pine OShoebutton °Sedge °Climbing Fern ()Air potato OTorpedograss 0Azolla OSalvinia ODowny rose myrtle°Java plum ()Floating Hearts °Lantana OHydrilla OHygrophilia OWater Lettuce OWater hyacinth°Cattail °Primrose 0Alligatorweed NATIVE PLANTS NOTED OCypress O Wax Myrtle OFL Pine °Red Maple 0 Waterlily °Mangrove °Pond Apple °Oak OCocoplum 0 Bulrush °Blue flag iris °Strangler fig °Arrowhead °Pick elweed °Thalia °Palms °Golden Canna°S pi keru sh 0 Button bus h 0 Eelgrass 0 Cordgrass O ahatcheegrassOSpatterdock 0 Ferns °Baby tears 0 Naiad OChara °Duckweed 0 Bladderwort Pondweed 0 Slender spikerushOBacopa Other species noted/comments: www.lakeandwetland.com Rev 07/23/14 Rem it3980 i 6 I 1 A 1. Agenda Page 70 Lake Management-Wetland&Preserve Maintenance Lake &Wet 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting *:c......IIIIIPmPPiwio.....) MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE&INSPECTION REPORT Customer: esk-t1AtAF -_-- Account#: Date:__/9 2U20 Technician: LAS 65101t Territory: 1UAPI es _ Weather Conditions: 000 bLt LAKE MANAGEMENT ❑ ALGAE CONTROL Lake(s)#: El G SES&EMERGENTS Lake(s)#: __ ______. ___. BMERSED AQUATICS Lake(s)#: i 9 4 20 FLOATING PLANTS Lake(s)#: _3 D INSPECTION Lake(s)#: ___ ❑ DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F 0 HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading 0 ACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level 0 HIGH 0 AVERAGE 0 LOW 0 LITTORAL SHELF SHELVES#: _______ O SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS ❑MANUAL REMOVAL ❑ INVASIVE I EXOTIC SPECIES 0 INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S)#: __________._._ ❑INVASIVE/EXOTIC SPECIES p HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL 0 VINES p INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT 0 INSPECTION Comments: 1 Elk-reb L,4 s, # I 1 c,- 2_0 ro a /JD(A.i ,a..d. "TarLrei-) C- vC- •-* --6)42 t- IA.-t- -erccz - FISH&WILDLIFE OBSERVATIONS FISH: ;167- °Bream O Catfish O Grass carp 0 Tiiapia Q Mosquitofish a Shad BIRDS: r °Duck O Wood Stork O Shorebird °Wading bird °5 ird 0 Vult�uu REPTILES: Alligator °Snake 0 Turtle 0 Tortoise 0 Lizard MPHIBIANS TS INVASIVE 1 EXOTIC PLANTS NOT�ED/' °Brazilian pepper 0Meialeuca reF rt QBischofia QEarieaf Acacia °Australian pine OShaebutton eS ge °Climbing Fern °Air potato orpedograss QAzolla 0 Salvinia °Downy rose myrtle°] um 0_____ Flo�tttingHearts °Lantana OHydrilla OHygrophilia OWater Lettuce °Water hyacinth°Cattail irnrose OAlfigatorweed MIVE PLANTS N•0 ED _/� (cypress • r Myrtle OFLPine aple 0W4 eriiiy OMJAgrove ( Po pple Ct plum t�' y�ush ()Blue flag iris C lerfig 0 Fr ead (may= -Tweed girls olden Canna(. pikerush OButtonbush OEelgrass ardgrass C y: .hatd pa 1eegrass tterdock &Ferns °Baby tears 0 Naiad OChara °Duckweed 0 Bladderwort Ci Pondweed 0 Slender spikerushOBacopa Other species noted/comments: www.lakeandwetland.com Nev07/23/14 forn03530 I. 611AU Agenda Page 71 Lake Management-Wetland&Preserve Maintenance & Wet 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting *Lake ,,`� MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE&INSPECTION REPORT Customer:.._.__..C12_,ilagt 2 cA 4 Account#l:___.. 15 2 S Date: I Q Z 2/2p — Technician: b.t,\) \ CsOntq 6, Territory: 1N LSD to/ V- Zv Weather Conditions: (LAKE MANAGEMENT ❑ ALGAE CONTROL Lake(s)#: • GRASSES&EMERGENTS Lake(s)#: EKSUBMERSED AQUATICS Lake(s)#: t'At.Ovtf i c CL ❑ FLOATING PLANTS Lake(s)#: ❑ INSPECTION Lake(s)#: O DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F 0 HIGH 0 AVERAGE ❑ LOW Dissolved Oxygen ___ ppm 0 HIGH 0 AVERAGE 0 LOW pH reading M IDACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level ❑HIGH 0 AVERAGE 0 LOW 0 LITTORAL SHELF SHELVES#: O SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES Q INSPECTION Q UPLAND/WETLAND PRESERVE PRESERVE(S)#: _ ❑INVASIVE I EXOTIC SPECIES 0 HERBICIDE TREATMENT ❑ DEBRIS REMOVAL 0 GRASSES El MANUAL REMOVAL 0 VINES O INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: _ ❑INSECTICIDE TREATMENT 0 INSPECTION Comments:_ PUD 0119ite,_1: .to _ in tthariliaVnagYesi- parr-h ) _a-1aa 30 A. FISH&WILDLIFE OBSERVATIONS FISH: °Bass OBream 0 Catfish 0 Grass carp 0Illapia O Mosquitofiish 0 Shad BIRDS: 0 Raptor ODuck 0 Wood Stork 0 Shorebird 0 Wading bird 0 Songbird 0 Vulture REPTILES: O Alligator °Snake 0 Turtle 0 Tortoise 0 Lizard 0 AMPHIBIANS 0 INSECTS INVASIVE I EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofia QEarleaf Acacia ()Australian pine OShoebutton °Sedge °Climbing Fern ()Air potato OTorpedograss 0AzoIIa QSahrinia QDowny rose myrtleQJavaplum ()Floating Hearts °Lantana OHydrilla QHygrophilia OWater Lettuce OWater hyacinth°Cattail °Primrose OAIligatorweed NATIVE PLANTS NOTED °Cypress C3 Wax Myrtle OFL Pine 0 Red Maple 0 Waterlily °Mangrove °Pond Apple 0 Oak QCocoplurn 0 Bulrush OBlue flag iris °Strangler fig 0 Arrowhead OPickerelweed Omaha 0 Palms ()Golden Canna°Spike rush OButtonbush 0Eelgrass 0 Cordgrass OFakahatcheegrass0spatterdock °Ferns 0 Baby tears 0 Naiad °Chara °Duckweed 0 Bladderwort OPonclweed C?Slender spikerush0 Bacopa Other species noted/comments:__________._ _ www.lakeandwetland.com Pev o7r23„¢ him l398D 16I1A1 Agenda Page 74 MANAGEMENT SERVICES MASTER AGREEMENT This Management Services Master Agreement(the"Agreement")is made as of this 1"of October,2020 ("Commencement Date"),between: 1) HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT, a community development district with its principal place of business at 210 North University Drive,Suite 702,Coral Springs, Florida 33071 (hereinafter the "District");and 2) INFRAMARK, LLC, a Texas limited liability company registered in Florida, with its principal place of business at 2002 West Grand Parkway North, Suite 100, Katy, Texas 77449(hereinafter the"Service Company"). BACKGROUND completes the cure within ninety(90)days. The District desires to procure management services required 1.3 This Agreement may be terminated upon the for the District as set forth in Schedule A attached to this dissolution or court-declared invalidity of the District. Agreement ("Services") and the Service Company desires to provide said operations and maintenance services to the 1.4 This Agreement may be terminated by either party District. This Agreement supersedes and replaces as of the without cause at any time during the Term or any Annual Commencement Date that certain Agreement Between Heritage Renewal Term by giving the other party at least sixty(60)days' Bay Community Development District and Severn Trent prior written notice of termination. Environmental Services,Inc.for Management Services between the District and Severn Trent Environmental Services, Inc., as 1.5 Upon termination,the Service Company shall be paid modified by the"Service Agreement Plan 10 3 2016"approved in full for all services rendered and reimbursed for all by the Board Of Supervisors of the District (the "Board") on reasonable costs and/or expenses incurred on behalf of the October 6,2016(all as assigned to,and assumed by,the Service District through the date of termination. Company). 1.6 The Service Company may,at its discretion, suspend In consideration of the mutual promises in this Agreement,the service immediately should the District fail to make payments parties agree as follows: in a timely manner, until such time as the account is made current. 1) TERM AND TERMINATION 2) SERVICE COMPANY'S SERVICES 1.1 The term of this Agreement shall be as of the Commencement Date and shall continue through September 30, 2.1. The Service Company shall provide the services as set 2021 ("Initial Term"), unless terminated pursuant to the forth in Schedule A attached to this Agreement(the"Services"). provisions of this Section 1. Thereafter, this Agreement shall automatically be extended for additional one (1) year periods 2.2. The District is an established and previously operating pursuant to the terms hereof(an "Annual Renewal Term") entity on the date of this Agreement and the parties acknowledge unless otherwise terminated pursuant to the provisions of this that the District previously made available to the Service Section 1 or either party provides written notice of non-renewal Company the following records: to the other party no later than sixty (60) days prior to the expiration of the Term or Annual Renewal Term,as applicable. 2.2.1. All financial books and records of the District; 2.2.2. All bank statements of all accounts of the District; 1.2 The failure of either party to comply with the terms of 2.2.3. Copies of all contracts and agreements to which this Agreement shall constitute a default. Upon default by one District is a party; party,the other party shall send written Notice of Termination. 2.2.4. Copies of all minutes, resolutions and other official Such notice shall clearly specify the nature of the default and actions of the District;and provide the defaulting party forty-five (45) days to cure the 2.2.5. Copies of recorded Covenants and Restrictions, default. If the default is capable of being cured within forty- Articles of Incorporation,by-laws,any amendments thereto,and five(45)days,but is not cured,the Agreement shall terminate plats(to include addresses). at midnight of the forty-fifth(45th)day following receipt of the Notice. In the case of default that cannot be cured within forty- It is agreed between the District and the Service Company that five(45)days,this Agreement shall not terminate so long as the the Service Company shall have no liability for any errors defaulting party has given written notice of the need for the contained in the above-referenced documents except to the extension to the other party and the defaulting party has extent any of said document was created by Service Company commenced and is diligently pursuing a cure, and thereafter and except to the extent resulting from the negligence or willful Page 1 16I1A1 Agenda Page 75 misconduct of the Service Company in the use of said documents. 3.1.2. Obtain and maintain all state, federal, and local permits and licenses required; 2.3. The Service Company may offer and/or the District may request, that additional services be provided under this 3.13. Comply with applicable law relating to the Agreement. If the Service Company and the District agree upon management of the District to the extent that the responsibility a change in the scope of services to be provided under this of complying with those laws is not specifically assumed by the Agreement, such agreement as well as the change in Service Company under this Agreement(the Service Company compensation, if any, shall be agreed to in writing by both shall not be responsible for the District's failure to comply with parties and will be invoiced in accordance with this Agreement. any provision of applicable law that is not otherwise specifically assumed by the Service Company hereunder); and 2.4. In performing the services,the Service Company may rely on information supplied by the District and third-parties to 3.2 The Service Company shall have no liability for the extent practical, and shall not be required to independently vendor late charges if the late charges are not the result of the verify the accuracy and completeness of such information; Service Company's fault or negligence. provided, however, if the Service Company is aware of inaccuracies in the information, the Service Company shall 3.3 The District represents and warrants that: advise the District in writing. In addition,when in the course of its duties the Service Company participates in the accumulation 3.3.1 It is duly incorporated, validly existing, and in good of information developed by others necessary for use in standing under the laws of its state; documents required by the District, the Service Company will be responsible for taking reasonable steps to verify the accuracy 3.3.2. It has all requisite power, financial capacity, and of such information, provided, however that the Service authority to execute, deliver,and perform its obligations under Company shall not be responsible for independently verifying this Agreement; the accuracy of any information requiring professional certifications or licenses. 3.3.3. The execution, delivery, and performance of this Agreement has been duly and validly authorized by it by all 2.5. Nothing in this Agreement shall prohibit the Service necessary action, and this Agreement constitutes the legal, Company from (a) performing water and wastewater utility valid,and binding agreement of it and is enforceable against it management, customer services, utility billing, and operation in accordance with its terms; and maintenance services for the District under a separate agreement;and(b)providing for the benefit of any other district 3.3.4. It shall comply in all material respects with all services like the services provided to District. District hereby applicable federal, state, local, or other laws and regulations waives any and all conflicts of interest or potential conflicts of applicable to the performance by it of its obligations under this interest, it being specifically agreed to and understood that Agreement and shall obtain all applicable permits and licenses Service Company's provision of such services to the District or required of it in connection with its obligations under this to any other district shall not constitute a conflict of interest Agreement; under this Agreement. 3.3.5. As of the Commencement Date of this Agreement, 2.6. Even though Service Company's employees may there is no outstanding litigation,arbitration or other dispute to include licensed attorneys and engineers, the District which the District is a party which,if decided unfavorably to it, acknowledges that the Service Company is not performing in the would reasonably be expected to have a potential or actual capacity of a law firm or an engineering firm when providing material adverse effect on its ability to fulfill its obligations services under this Agreement. The Service Company may offer under this Agreement;and general interpretation of documents, but legal opinions are obtainable only from the District's legal counsel. 3.4 The District shall operate as a body, dictated by the District legal documents and applicable laws. Authority lies in 2.7. The Service Company shall provide the Services in a a majority vote of the Board(except as otherwise provided by professional and workmanlike manner, and in accordance with law),and no Director shall act independently unless authorized generally accepted industry practices. THE SERVICE by a Board Resolution or other action of the Board that COMPANY EXPRESSLY DISCLAIMS ALL OTHER empowers him/her to make specific decisions independently or EXPRESS AND IMPLIED WARRANTIES UNDER LAW. spend funds within a specified dollar range. All Board decisions, except as otherwise permitted by law, will continue 2.8. INTENTIONALLY DELETED. to be made through formal Board meetings attended by the Service Company and documented in the specific Board 3) DISTRICT OBLIGATIONS meeting minutes. If no liaison is named for communications with the Service Company on a partial matter, it shall be 3.1. The District shall: deemed to be the Chairman. Notwithstanding anything in this Agreement to the contrary, each party is not liable for any 3.1.1. Perform all duties and discharge all responsibilities liabilities, losses, damages, expenses, fines, or penalties and obligations not expressly assumed by the Service Company incurred by the other party or any third party as a result of a data pursuant to the terms of this Agreement; security breach or other cyber security breach to computer Page 2 1611A1 Agenda Page 76 systems, operating systems, and all other technological or reference, or with the written consent of the District, in and information systems related to the Services provided hereunder, directly attributable to its fulfilling its duties under this except to the extent such liability,loss,damage,expense,fine, Agreement, including, but not limited to, postage costs, or penalty is the direct result of the party's negligence or willful supplies costs and costs to reproduce documents. Such costs misconduct. and expenses are payable by the District to the Service Company. 4) FEES AND PAYMENT 4.6. The Service Company reserves the right to suggest The District shall pay the Service Company the Total Annual modification, upon thirty (30) days' written notice to the Base Fee as set out in Schedule B.,Section I. The Total Annual District,of any of the applicable fees listed in the"Miscellaneous Base Fee for the first year of the Agreement is defined in Schedule of Charges",attached to the Agreement,to bring them Schedule B and will be valid through September 30,2020. For in line with the Service Company's determination of current the sake of clarity, however, because the Initial Term is less industry practice. The Board shall consider such increases upon than a full fiscal year,the Total Annual Base Fee for the Initial notice and documentation of the reason for the increase. Should Term shall be prorated over the remaining months of the Initial the Board reject an increase,the Service Company shall have the Term and paid pursuant to Section 4.1. Changes to the Total option to terminate the Agreement upon sixty(60)days' written Annual Base Fee, as well as all fees identified in Schedule B, notice to the District. or the additional of any other fees can only be made by mutual written agreement of both parties or in the final budget 4.7. For each fiscal year of the District,the Total Annual approved by the Board pursuant to Section 4.7. Base Fee payable to the Service Company under the terms and conditions of this Agreement shall be in an amount approved 4.1. The District shall pay the Total Annual Base Fee in by the District in its final fiscal year budget. Each fiscal year equal monthly installments. The Total Annual Base Fee shall the District will consider price adjustments to compensate for be due, in advance,on the first of the month during which the market conditions and the anticipated type and amount of work Services will be rendered. to be performed by the Service Company during the upcoming fiscal year of the District. In no event shall the compensation 4.2. The District shall pay the Service Company any payable to the Service Company be reduced from the prior related permitted expenses incurred by the Service Provider as fiscal year, unless agreed to by the District and Service set forth in Schedule B's Miscellaneous Schedule of Charges, Company,in writing. Section II. Such payments shall be due and payable within thirty(30)days after the receipt of an invoice for such expenses. 4.8. If the fiscal year budget is not finally approved prior to the first day of the fiscal year, the Service Company's 4.3. Additional services not described on Schedule A that compensation under this Agreement will continue at the rate are rendered by the Service Company for or on behalf of the currently in effect at the time of the renewal. The subsequent District and with the District's prior written consent,including, approval of the budget will result in a retroactive fee but not limited to,preparation of special schedules in assisting adjustment, if applicable, which will be invoiced in the first auditors, preparation for lawsuits or court appearances, and/or month following final approval of the budget. the coordination of insurance claims, major construction projects, or emergency repairs due to acts of God, when 4.9. Upon receipt of a ten(10)day written notice of a late requested by the District,will be billed based upon a scope of payment(which late payment on behalf of the District is not the services to be approved by the Board and at an hourly rate of result of any action or inaction of the Service Company), any $100.00 per hour for work performed pursuant to the approved and all late payments due to either party from the other shall scope of services. All FEMA related work will be billed at an accrue interest at a rate of one percent(1%)per month from the hourly rate of$150.00 per hour and there will be a flat fee of original due date and until payment is received,unless waived $750 for the development and submission of the initial filing of by agreement. any FEMA application to initiate a claim. 5) INDEMNIFICATION AND LIMITATION 4.4. In the event of the need for emergency repairs, the Service Company is authorized to dispatch the appropriate 5.1. DISTRICT AGREES TO THE EXTENT vendor, without liability to the Service Company, to take PERMITTED BY LAW AND SUBJECT TO ANY OTHER whatever corrective action is necessary to make the emergency LIMITATIONS OF LIABILITY DESCRIBED HEREIN, IF repairs; provided all action of the Service Company shall be ANY, TO INDEMNIFY, DEFEND AND HOLD THE consistent with Resolution 2020-02 of the Board and/or such SERVICE COMPANY AND ITS DIRECTORS, OFFICERS, subsequent Resolution of the Board that modifies or replaces MANAGERS, AGENTS AND EMPLOYEES HARMLESS such Resolution. The District Chairman or Vice Chairman,to FROM ANY AND ALL LIABILITY, CLAIMS, ACTIONS, the extent practical,will be notified immediately of the need for SUITS OR DEMANDS BY ANY THIRD PARTY FOR emergency action. INJURIES OR DAMAGE OF ANY NATURE, INCLUDING LITIGATION OR ANY APPELLATE PROCEEDINGS 4.5. The District shall reimburse the Service Company for WITH RESPECT THERETO, TO THE EXTENT SUCH all reasonable costs or expenses incurred by the Service LIABILITY, CLAIMS, ACTIONS, SUITS OR DEMANDS Company as provided for in the "Miscellaneous Schedule of RESULTED FROM THE DISTRICT'S INTENTIONAL OR Charges"attached to the Agreement and incorporated herein by GROSS NEGLIGENT ACTS OR OMISSIONS RELATING Page 3 1611A1 Agenda Page 77 TO THE DISTRICT'S OBLIGATIONS HEREUNDER. BECAUSE OF THE EXECUTION OR IMPLEMENTATION NOTHING HEREIN SHALL CONSTITUTE OR BE OF SPECIFIC INSTRUCTION OR DIRECTIONS CONSTRUED AS A WAIVER OF THE PROTECTIONS, PROVIDED BY THE DISTRICT OR ANY OF ITS DULY IMMUNITIES, AND LIMITATIONS OF LIABILITY DESIGNATED AGENTS OR REPRESENTATIVES. AFFORDED THE DISTRICT PURSUANT TO SECTION 768.28,FLORIDA STATUTES AS PROVIDED IN SECTION 5.6. Service Company further agrees that nothing herein 5.6. will constitute or be construed as a waiver of the Districts limitations on liability contained in Section 768.28, Florida 5.2. SERVICE COMPANY AGREES, SUBJECT TO Statutes,or other statute or law. Obligations under this section ANY LIMITATION OF LIABILITY DESCRIBED HEREIN, will include the payment of all settlements, judgments, IF ANY, TO INDEMNIFY, DEFEND AND HOLD THE damages, liquidated damages, penalties, forfeitures, back pay DISTRICT AND ITS SUPERVISORS, OFFICERS, awards, court costs, arbitration and/or mediation costs, MANAGERS, AGENTS AND EMPLOYEES HARMLESS litigation expenses, attorney fees, and paralegal fees (incurred FROM ANY AND ALL LIABILITY, CLAIMS, ACTIONS, in court,out of court,on appeal,or in bankruptcy proceedings) SUITS OR DEMANDS BY ANY THIRD PARTY FOR as ordered. INJURIES OR DAMAGE OF ANY NATURE, INCLUDING LITIGATION OR ANY APPELLATE PROCEEDINGS 5.7. INTENTIONALLY DELETED WITH RESPECT THERETO, TO THE EXTENT SUCH LIABILITY, CLAIMS, ACTIONS, SUITS OR DEMANDS 5.8. INTENTIONALLY DELETED. RESULTED FROM THE SERVICE COMPANY'S INTENTIONAL OR GROSS NEGLIGENT ACTS OR 5.9. Although the Service Company shall be liable to the OMISSIONS RELATING TO SERVICE COMPANY'S District for the actions of its subcontractors, the District shall OBLIGATOINS HEREUNDER. not hold the Service Company liable for any losses or damages arising out of or attributable to the acts or omissions of third 5.3. (a) In the event a cause of action or claim by District parties that the Service Company does not have a contractual against Service Company arising out of this Agreement is relationship with to perform services for the District or in covered by Service Company's insurance policies required fulfillment of the services provided to the District, unless the hereunder, Service Company shall not be responsible for any Service Company failed to exercise reasonable care to select loss, damage or liability beyond the limits of the applicable third parties competent to provide services. insurance policy carried by Service Company pursuant to the requirements of this Agreement. Notwithstanding anything to 5.10. The District shall not hold the Service Company liable the contrary hereunder, the foregoing limitations of liability for any loss of records to the extent arising out of or attributable shall not apply and there shall be no limit of Service Company's to unforeseeable occurrences caused through no fault of the liability as to the following: (i) Service Company's Service Company; provided, however, that the Service indemnification obligation under Section 5.2; (ii) causes of Company shall have an affirmative obligation to take action or claims alleging fraud, gross negligence or willful reasonable steps to protect and preserve District documents and misconduct of Service Company relating to its duties and files including the use of electronic storage, backups and obligations under this Agreement or (iii) causes of actions or reasonable security measures and systems. claims not covered by insurance because of Service's Company's failure to maintain the applicable insurance policies 5.11. In the event that a party receives notice of or required hereunder. undertakes the defense or prosecution of any action,claim,suit, administrative or arbitration proceeding or investigation (b) With respect to any other cause of action consistent with its indemnity obligations hereunder,such party and/or claim arising under this Agreement not covered by shall give the other party prompt notice of such proceedings and paragraph (a) of this Section 5.3, the Service Company's shall inform the other party in advance of all hearings regarding liability shall in no event exceed an amount equal twice the such action,claim,suit,proceeding or investigation. amount of the Total Annual Base Fee paid to the Service Company during the Agreement year in which such cause of 5.12. This indemnification shall not be construed as a action and/or claim arose. waiver of the District's sovereign immunity under state law and is subject to the limitations set forth under state law. 5.4. NEITHER PARTY SHALL BE LIABLE, EITHER DIRECTLY OR AS AN INDEMNITOR,FOR THE OTHER'S 6) INSURANCE SPECIAL, PUNITIVE, INDIRECT AND/OR CONSEQUENTIAL DAMAGES ATTRIBUTABLE TO 6.1. The Service Company shall provide and maintain the LOSS OF USE, LOSS OF INCOME OR LOSS OF PROFIT, following levels of insurance coverage: EVEN IF THE OTHER PARTY HAS BEEN FOREWARNED OF THE POSSIBILITY OF SUCH DAMAGES. 6.1.1. Commercial Crime/Fidelity Insurance with a per loss limit of one million dollars($1,000,000.00); 5.5. UNDER NO CIRCUMSTANCES SHALL SERVICE COMPANY BE RESPONSIBLE FOR ANY DAMAGES, 6.1.2. Professional Liability insurance with an aggregate limit LOSSES, SETTLEMENT, PAYMENT DEFICIENCIES, of two million dollars($2,000,000); LIABILITIES, COSTS AND EXPENSES ARISING Page 4 6 1 1 Al Agenda Page 78 6.1.3. General Liability insurance with a per occurrence limit party shall be entitled to recover from the non-prevailing party of one million dollars($1,000,000);and reasonable attorney's fees and all costs and expenses expended or incurred by the prevailing party in connection therewith 6.1.4. Workers compensation coverage as provided by and in including, without limitation, at all trial levels and appellate the amounts specified by state law. levels and in post judgment proceedings. The District shall be named as an additional insured on all 8) FORCE MAJEURE policies required. The Service Provider shall furnish the Board with a Certificate of Insurance evidencing compliance with these A party's performance of any obligation under this Agreement requirements. No certificate shall be acceptable to the District (except for payment obligations)shall be excused if,and to the unless it provides that any change or termination within the extent that,the party is unable to perform because of any event policy periods of the insurance coverage, as certified, shall not of Force Majeure.The party unable to perform shall be required be effective until thirty (30) days after written notice to the to resume performance of its obligations under this Agreement DISTRICT. Insurance coverage shall be from a reputable as soon as reasonably practicable following the termination off insurance carrier,who licensed to conduct business in the State the event or because that excused performance hereunder.Force of Florida and such carrier shall have a Best's Insurance Reports Majeure is defined as any act, event or condition to the extent rating of at least A-VII. that it adversely impacts the cost of performance of, or adversely affects the ability of, or either party to perform any 6.2. The District shall maintain in force a directors' and obligation under this Agreement (except for payment officers'liability policy in an amount of not less than one million obligations) if such act, event or condition, in light of any dollars($1,000,000)in aggregate coverage and such policy shall circumstances that should have been known or reasonably name the Service Company as an additional insured. believed to have existed at the time, is beyond the reasonable Additionally, the District may maintain property and general control and is not a result of the willful or negligent act,error, liability insurance with appropriate coverage as deemed omission or failure to exercise reasonable diligence on the part necessary or appropriate by the Board. of the party relying thereon. 7) DISPUTES 9) PUBLIC RECORDS 7.1 In the event of any disputes, the parties shall first 9.1 The Service Company will be the public records attempt to resolve the situation by good faith discussions which custodian for the District. In connection with its services to shall take place in a timely manner. If the dispute cannot be District,the Service Company agrees to fully comply with the resolved within twenty(20)days,the parties shall mediate their provisions of Section 119.0701, Florida Statutes pertaining to dispute before a mediator who is an attorney licensed to practice Florida's Public Records Law. Said compliance will include law in Florida, certified as a Circuit Court Mediator by the the Service Company taking appropriate and necessary steps to Supreme Court of Florida and otherwise acceptable to both comply with the provisions of Section 119.0701(2)(b),Florida parties. The parties shall have fifteen(15)days to agree upon a Statutes including,without limitation,the following: mediator and the mediation shall be held within thirty(30)days after selection of a mediator. Mediation shall be held in Collier 9.1.1. The Service Company shall keep and maintain public County, Florida. If the parties cannot agree upon a mediator records required by the District to perform the services within such fifteen (15) day period, they shall ask the 20th hereunder. Judicial Circuit Mediation Program to nominate a mediator, which nomination shall be deemed acceptable to both parties. 9.1.2.Upon a request for public records received by the District, The parties shall bear their own costs of the mediation but the the Service Company shall provide the District with a copy of parties shall share equally the costs of the mediator and the the requested records or allow the records to be inspected or mediation facilities. copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119,Florida Statutes or otherwise 7.2 If the parties are unable to resolve any disputes provided by law. following the procedures set forth in Section 7.1, either party may pursue its claim in a law or equity. Sole and exclusive 9.1.3 The Service Company shall ensure that public records that venue for all legal action necessary to enforce the Agreement are exempt or confidential and exempt from public records shall be in Collier County,Florida. disclosure requirements are not disclosed except as authorized by law for the duration of the agreement term and following 7.3 ALL CLAIMS MUST BE BROUGHT WITHIN ONE completion of this Agreement if the Service Company does not (1)YEAR OF THE DATE THE CLAIMING PARTY KNEW transfer the records to the District. OR SHOULD HAVE REASONABLY KNOWN OF SAID CLAIM. THE INSTITUTION OF THE DISPUTE 9.1.4 Upon completion of this Agreement, the Service RESOLUTION PROCEDURES BY A PARTY UNDER Company shall transfer, at no cost, to the District all public SECTION 7.1 SHALL TOLL THE TIME FOR FILLING A records in possession of the Service Company consistent with CLAIM IN APPLIACBLE COURT HEREUNDER. Florida law. All records stored electronically by the Service Company must be provided to the District, upon request from 7.4. In any action brought forth by either party for the the Board,in a format that is compatible and consistent with the enforcement of the obligations of the other party,the prevailing Page 5 1611Al Agenda Page 79 manner in which community development district records and remedy shall be cumulative and shall be in addition to every customarily held and stored in the industry. other remedy now or hereafter existing at law or in equity or by statute or otherwise,including injunctive relief. 9.1.5 The District shall make all determinations as to what constitutes confidential or exempt public records. 10.4. If any provision of this Agreement or application thereof to anyone or under any circumstances is adjudicated to 9.1.6 Service Company shall follow the requirements of the be invalid or unenforceable in any jurisdiction,such invalidity Florida Records Retention Act and destroy all records in or unenforceability shall not affect any other provision or accordance with the requirements of the law. application of this Agreement which can be given effect without the invalid or unenforceable provision or application 9.1.7 Failure of the Service Company to comply with Section and shall not invalidate or render unenforceable such provision 119.0701,Florida Statutes may subject the Service Company to or application in any otherjurisdiction. penalties under Section 119.10,Florida Statutes. Further,in the event the Service Company fails to comply with this Section or 10.5. This Agreement shall be construed without regard to Section 119.0701,Florida Statutes,the District shall be entitled the party that drafted it. Any ambiguity shall not be interpreted to all remedies at law or in equity. The following statement is against either party and shall,instead,be resolved in accordance required to be included in this Agreement pursuant to Section with other applicable rules concerning the interpretation of 119.0701(2),Florida Statutes: contracts. IF THE SERVICE COMPANY HAS 10.6. This Agreement contains the entire agreement between District and Service Company and supersedes all prior or QUESTIONS REGARDING THE contemporaneous communications, representations, APPLICATION CHAPTER 119, understandings or agreements that are not consistent with any FLORIDA STATUTES, TO THE material provision of this Agreement. SERVICE COMPANY'S DUTY TO 10.7. The parties may only modify this Agreement by a PROVIDE PUBLIC RECORDS written amendment signed by both parties. RELATING TO THIS AGREEMENT, 10.8. The failure on the part of either party to enforce its CONTACT THE CUSTODIAN OF rights as to any provision of this Agreement shall not be PUBLIC RECORDS AT SANDRA construed as a waiver of its rights to enforce such provisions in the future. DEMARCO C/O INFRAMARK, LLC, TELEPHONE: (954) 603-0033, EMAIL: 10.9. In the event of termination of this Agreement or failure SANDRA.DEMARCO(a�INFRAMARK.0 to renew this Agreement by the District, District agrees, for a period of twelve(12)months from the date of termination,not OM, AND MAILING ADDRESS: 210 N. to engage or attempt to engage the services of anyone who is UNIVERSITY DRIVE, SUITE 702, employed by Service Company (or was employed by Service Company at any time within one (1) year prior to the date of CORAL SPRINGS, FL 33071. termination or non-renewal)for the performance of identical or similar services. 10) MISCELLANEOUS 10.10. This Agreement shall be binding upon the successors 10.1. Where agreement, approval, acceptance, consent or and assigns of each of the parties. This Agreement shall not be similar action by either party hereto is required by any provision assigned by either party without the prior written consent of the of this Agreement, such action shall not be unreasonably other party,which consent shall not be unreasonably withheld. delayed or withheld. Each party will cooperate with the other by, among other things, making available, as reasonably 10.11. This Agreement shall be construed under and in requested by the other, management or board decisions, accordance with the laws of the State of Florida, and all information,approvals,and acceptances in order that each party obligations of the parties created hereunder are enforceable in may properly accomplish its obligations and responsibilities the federal or state court having appropriate jurisdiction thereof. hereunder. Should a party withhold such cooperation as detailed in this Section, the other party shall not be liable for 10.12. Pursuant to Section 287.135,Florida Statutes,Service late fees,fines,or other damages or delay as a result. Company represents that in entering into this Agreement, the Service has not been designated as a "scrutinized company" 10.2. The headings and titles to the sections of this under the statute and,in the event that the Service Company is Agreement are inserted for convenience only and shall not be designated as a "scrutinized company", the Service Company deemed a part hereof or affect the construction or interpretation will immediately notify the District whereupon this Agreement of any provision. may be terminated by the District. 10.3. No remedy herein conferred upon any party is 10.13. Section 287.133, Florida Statutes, provides that a intended to be exclusive of any other remedy and each such person or affiliate, as defined in that Section, who has been Page 6 16I1A1 Agenda Page 80 placed on the convicted vendor list following a conviction for a ATTN:Legal Department public entity crime may not submit a bid on a contract to Email:Michael.alpago@inframark.com provide any goods or services to a public entity,may not submit a bid on a contract with a public entity for the construction or To District: repair of a public building or a public work, may not submit Heritage Bay Community Development District bids on leases of real property to a public entity, may not be Attn:Chairman awarded or perform work as a contractor, supplier, 210 N.University Drive,Suite 702, subcontractor, or consultant under a contract with any public Coral Springs,FL 33071 entity, and may not transact business with any public entity in excess of the threshold amount provided in F.S. 287.017 for With copy to: CATEGORY TWO ($25,000)for a period of 36 months from the date of being placed on the convicted vendor list.Any such Notices to the District shall be sent to the Chairman of the person or affiliate convicted of a public entity crime shall District at his/her local address (currently Edwin Hubbard, provide written notice of such conviction to the District within 10263 Gator Bay Ct., Naples, FL 34120, 30 days after the date of such conviction. Service Company ehubbard er.heritagebavcdd.com),or at such other address as the warrants that it follows these terms as well as any subcontractor CDD shall specify hereinafter in written notice to the Service hired to perform under this Agreement. Company. 10.14. All notices will be in writing and shall be deemed given With a copy to: when mailed by first class mail, delivered in person, commercial courier(such as FedEx or UPS, or email. Notices Gregory L. Urbancic required to be given to the parties by each other will be Coleman, Yovanovich & Koester, P.A. addressed to: The Northern Trust Building 4001 Tamiami Trail North, Suite 300 To Service Company: Naples, Florida 34103 Email: gurbancic@cyklawfirm.com Inframark,LLC 2002 West Grand Parkway North,Suite 100 10.15. All records compiled by Service Company with Katy,Texas 77449 information and material gathered when performing this ATTN:Chris Tarase,Vice President Agreement are the property of District. Email:chris.tarase'u`inframark.com 10.16. This Agreement may be executed in more than one With a copy to: counterpart, each of which shall be deemed an original. Inframark,LLC 220 Gibraltar Road,Suite 200 Horsham,PA 19044 IN WITNESS WHEREOF,the parties have duly executed this Agreement effective as of the date at the top of this Agreement. INFRAMARK,LLC HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT By:Chris Tarase By:Edwin Hubbard Title:Vice President Title:Chairman Date: Date: Page 7 1611A1 Agenda Page 81 Schedule A Scope of Services The Service Company shall provide the following services to,for,and on behalf of the District:If additional or expanded services are requested beyond the levels currently being provided as identified in this Agreement, the Service Company may bring the matter to the attention of the District. The District and Service Company shall then work together to develop a scope of services for the new and/or expanded services including the project description, anticipated timing and project deliverables, with an hourly rate of$100.00 an hour for these service. The Service Company will not be responsible for any such additional or expanded services until approved by the District and memorialized in amendment to this Agreement. A- FINANCIAL ACCOUNTING SERVICES 1- Prepare the District's budget at the District's direction. 2- Implement the District's budget directives. 3- Preparation of monthly financial reports for the regular District meetings and providing a revenue and expense statement to the Board for those months the Board does not meet. 4- Submit preliminary budget to the District as required under applicable law or District policy. 5- Modify preliminary budget for consideration by the District prior to the District's advertised Public Hearing. 6- Coordinate budget preparation with District's Board, Engineer,and Attorney. 7- Prepare budget resolution approving the District's budget and authorization to set public hearing. 8- Prepare budget and assessment resolutions as required by applicable law. 9- Prepare annual financial report for units of local government. 10- Preparation of Public Depositor's Report and distribution to State Treasurer. 11- Provide all required annual disclosure information to the local government in the County in which the District resides 12- Coordinate and distribute Annual Public Facilities Report and distribute to appropriate agencies. 13- Preparation of all required schedules for year-end audit. 14- Oversee capital and general fund accounts. 15- Prepare required investment policies and procedures at the District's direction. 16- Administer purchase order system,periodic payment of invoices. Page 8 1611A1 Agenda Page 82 17- Coordinate tax collection and miscellaneous receivables. 18- Establish Government Fund Accounting System in accordance with the Uniform Accounting System prescribed by Department of Banking and Finance for Government Accounting, Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board(GASB). 19- Prepare and coordinate applications for federal ID numbers and tax exemption certificates. B- MANAGEMENT AND RECORDING SERVICES 1- Attend up to seven meetings of the Board and provide meaningful dialogue and relevant materials relating to the agenda items and issues before the Board for action. 2- Record all meetings of the District. 3- Organize,conduct, and provide minutes for all meetings of the District.This includes, but is not limited to, scheduling meetings, providing agenda packages and meeting materials in the form requested by the Board,and publishing Board meeting,public hearing notices, and landowner election notices as directed by the District; for avoidance of doubt, the Service Company does not provide any legal advice and does not make any recommendations as to how to apply with applicable laws. 4- Consult with the Board and its designated representatives, and when necessary, organize such meetings, discussions, project site visits, workshops, and hearings as may pertain to the administration and accomplishment of the various projects and services provided by the District. 5- Identify significant policies, including analysis of policy implementation with administrative and financial impact statement and effect on the District. 6- Provide Oath of Office and Notary Public for all newly elected members of the Board. 7- Prepare agenda for budget hearings. 8- Preparation of all the Board agendas and coordination of receipt of enough appropriate materials for the Board to make informed policy decisions. 9- Prepare and advertise all notices of meetings as required. 10- Maintain the District's seal. 11- Act as the primary point of contact for District-related matters 12- Ensure all required procedures directly related to the Service Company's Services for the District are properly followed and executed, including provision of required compliance and disclosure information to local governments; Service Company shall work with the District as need be to ensure all required procedures are properly followed and executed. Page 9 I bIiA1 Agenda Page 83 13- Solicit bids for the District's contract services for the District's approval and serve as a liaison between the District and contractors to observe the monthly performance of the work of companies supplying the services related to the operation and maintenance of the District's public infrastructure; provided however that he Services Company shall not be responsible for oversight on any professional services or services that require professional certifications or licenses. 14- Make recommendations and assist in matters relating to solicitation, approval, rejection, amendment, renewal, and cancellation of contracts for services to the District. In advance of expiration of contracts, the Service Company shall advise the District as to need for renewal or additional procurement activities and implement same. The Service Company shall work with the District's attorney and engineer in fulfilling these requirements. The Service Company's project management (the onsite management of specific large maintenance and/or capital projects) may require an additional project management fee. The Board must approve any project management projects to be undertaken by the Service Company prior to the work beginning. The Service Company will present any and all such projects to the Board for their approval(prior to the commencement of any such work)and provide an estimated number of anticipated hours the project will involve. The Service Company will keep the Board informed of the progress on any such projects and will provide monthly updates at each Board meeting and/or by email absent specific meetings. If the number of hours required to complete any such projects is to exceed the estimated number of hours approved by the Board, the Service Company will present this information,with an updated estimated on the number of project hours required at the next available Board meeting for approval by the Board.All hourly project management billings will be billed on a monthly basis as part of the monthly Service Company invoice. 15- Coordinate and provide contract administration for any services provided to the District by outside vendors. Contract administration will not require any "project management"(i.e. oversight of construction and/or engineering work that may require professional certifications or other expertise that the Service Company's personnel may not possess). 16- Preparation of Specifications and coordination for insurance and independent auditor services. 17- Provide a monthly field inspection of the community and provide the report to the Board on a monthly basis. 18- Respond to any community complaints or requests for service from residents and advise the Board of such complaints or requests and actions taken related thereto. 19- Provide documents as reasonably requested by District's website service provider. The Service Company will be responsible for providing all required documents to the District's website provider(for posting on the website)and the website provider will be responsible for ensuring that all posted documents meet all Federal ADA compliance requirements for posting of documents on a District website. C- SPECIAL ASSESSMENT SERVICES Page 10 1611A : Agenda Page 84 1- Prepare assessment resolution levying the assessments on the property in the District and prepare assessment rolls. 2- Prepare and maintain a property database by using information obtained by local Property Appraiser's secured roll. 3- Review and compare information received from the Property Appraiser to prior years' rolls, to ensure that the District rolls comply with the law and that the Service Company has obtained all the pertinent information to prepare accurate assessments. 4- Periodically update the database for all activity such as transfer of title,payment of annual assessment,prepayment of principal. 5- Act as the primary contact to answer property owner questions regarding special assessments,tax bills,etc.and provide pay off information upon request to property owner. 6- Upon adoption of the budget and assessments, coordinate with the office of the Property Appraiser and Tax Collector to ensure correct application of assessments and receipt of District funds. 7- Act as primary contact to answer property owners' questions regarding the Capital Assessment. D- FIELD MANAGEMENT SERVICES 1. Service Company shall provide the following field management services with a professional assigned with exceptional communication skills and job knowledge to manage and maintain all District owned assets.The services will include monthly inspections and be on site to monitor contractor performance which includes but is not limited to: storm water systems, ponds, wetlands, preserves, and similar District assets. The services provided under this Section D will not be of a professional nature and will not require any professional licenses or certifications. 2. In addition,Service Company's responsibilities will include identification of any problems or concerns that will need to be addressed if within the budget or be presented to the District if it isn't a budgeted item;the services provided hereunder will not be of a professional nature and will not require any professional licenses or certifications. 3. Included in the scope of additional management services being proposed will be the following: a. On-site services to ensure all responsibilities are being addressed in a timely manner and reported monthly to the District b. Monthly inspections with results included in the monthly report submitted to the District; c. Attend any meetings up to seven (7) meetings in a fiscal year, which includes Board meetings,; any additional meeting will be billed in accordance with the rates set forth in Schedule B; d. Oversee/coordinate any complaint response to concerns from residents or community leaders; Page 11 1 tI Al Agenda Page 85 e. Check for invasive plants along lake banks and other designated areas; f. Visually inspect ponds on a monthly basis; g. Visually inspect storm water drainage structures; such inspections will be not be of a professional nature and will not require any professional licenses or certifications; h. Perform contract management/monitoring for contractors conducting work for the District; i. Assist in the preparation of bid packages for required work in the District; j. Follow up on District identified concerns such as wildlife issues and exotic plant intrusion; provided that the services provided hereunder will not require be of a professional nature and will not require any professional licenses or certifications; k. Customer relations, working with staff will respond to any community complaints or requests for service from residents and Supervisors; 1. On-site inspections and vendor meetings as needed; m. Preconstruction meetings with contractors when required; n. After monthly inspections a report is given to the Board , and issues identified will be addressed immediately; o. All bid invitations will be sent out by the Service Company to pre-qualified contractors, and quotes will be compared, reviewed and awarded by the Board; p. Other needs not specifically mentioned in field services will be addressed as identified; q. Service Company to coordinate and attend quarterly onsite meeting with the District's lakes management contractor and the Chairman,or his designee,to assess adherence to the lake management contract and identify any recurring or new issues. Page 12 Agenda Page 86 Schedule B Rate Schedule I. TOTAL ANNUAL BASE FEE District Management Fee $46,270 Dissemination Agent Fee $ 1,500 Special Assessment Services $ 6,600 Website Services $ 1,100 Field Management Services $12,830 Total Annual Base Fee(2019-2020 FISCAL YEAR) $ 68,300 II. MISCELLANEOUS SCHEDULE OF CHARGES Special Meetings-Beyond seven(7)annual meetings as defined in $750 dollars for additional Schedule A to this Agreement I meetings beyond the 7 meetings. Special projects such as project management services,court appearances, Project and fee as approved special projects,expanded services and other similar projects and service pursuant to Section 4.3 requirements. Mail Distribution General Distribution-Includes label, folding,insertion of up to two $0.35 per piece items and delivery to the post office General Distribution-Additional inserts over two $0.03 per additional page Labels $0.07 each Certified Mail Current rate charged by postmaster plus handling charge of$5.00 Postage Current rate charged by postmaster(no add on} Copies Black and white,single sided $0.18 per copy,up to 100 copies $0.10 per copy thereafter Color(single sided) $0.50 per copy Black and white,duplex(two-sided) $0.21 per duplex copy Special Services-incudes court appearances,performance of tasks other' Project and fee as approved than contract schedule(s),requested attendance for special committee pursuant to Section 4.3 functions and research for special projects File Storage-Records preceding those included in base fee(current $15.00 per box per month year records plus two years previous)(Any boxes may be transferred to the District upon the request of the District) Notary service Included Page 13 1611A Agenda Page 87 Estoppel letters for Sellers of Property-the Service Company will charge Included the seller directly at market rates Website services for compliance with Florida Statutes Chapter 189 are Chapter 189 Included included,but not ADA compliance services.ADA compliance services can be provided at an additional cost. For the initial filing of any FEMA application to initiate a claim,there $750.00 for the development will be a fee of$750.00 for the development and filing of any such and filing of an initial FEMA application. Subsequent to the initial filing,there will be a fee of application and$150.00 per hour $150.00 per hour for all work required once the FEMA application has for all FEMA related work been filed;this includes,but is not limited to, all follow-up activities thereafter. associated with completion of the FEMA process,regardless of how much funding is received by the District or when such funding is received. Page 14 1611Ai Agenda Page 89 Legislative Update Ch. 20-77, Laws of Fla. (Senate Bill 1466): Key Legislative Effort for the Florida Association of Special Districts Bill Passed Key Provisions: Effective Date:July 1, 2020 • Eliminates the need to post the entire agenda package on the District website. Only the agenda itself must be posted seven days prior to the meeting. • Eliminates the need to post the annual audit on the District website if the District has submitted its most recent final, complete audit to the Auditor General. A link can be included on the District website to the Auditor General's website for residents to view an annual audit for each District. Effective Date:January 1, 2021 • Eliminates some of the F.S. Chapter 112 Ethics Provisions as applicable to District Board members. Primarily this change was aimed at developer representatives on Boards. This means that Board members appointed by developers can vote on District issues that benefit developers, without fear of violating ethics provisions in Chapter 112 if certain statutory criteria are met. This is different from the conflict of interest provisions of the current law, which still apply. But represents a win for Board members appointed by developers to serve on District Boards. Ch. 20-149, Laws of Fla. (Senate Bill 664): E Verify Required for Public Employers and Contractors Bill Passed Effective Date:July 1, 2020, implementation date January 1, 2021 Key Provisions: • Public Employers (Districts), Contractors and Subcontractors for Districts must implement the E Verify system as of January 1, 2021 for all new employees. • While the law does not specify a specific time for document retention for public employers, the law requires that for private employers, E Verify forms be retained for 3 years. • This provision includes Districts that employ their own employees. 1611A Agenda Page 90 Ch. 20-173, Laws of Fla. (House Bill 101): Public Construction and Retainage Bill Passed Effective Date: October 1, 2020 Key Provisions: • Reduces to 5%the amount of retainage that Districts may withhold from each progress payment made to the contractor for construction projects. Ch. 20-154, Laws of Fla. (House Bill 279): Local Government Public Construction Works Bill Passed Effective Date:July 1, 2020 Key Provisions: • Requires local governments (including Special Districts) that complete construction projects using their own services, employees, and equipment to maintain a full accounting of the project costs, including personnel and benefit costs, direct material costs, equipment costs, maintenance costs, insurance costs, and all related costs, plus a factor of 20%for management, overhead, and other indirect costs. • Also requires local governments (including Special Districts) that issue bids or other proposals to include a listing of all government agencies that may have additional permits or fees generated by the project. Ch. 20-127, Laws of Fla. (House Bill 441): Public Procurement of Services(CCNA) Bill Passed Effective Date:July 1, 2020 Key Provisions: • This is an amendment to the Consultants' Competitive Negotiation Act. • Increases the maximum limit for a continuing contract covered by CCNA from a pre- construction price of$2,000,000 to $4,000,000. • Increases the maximum limit for procuring a study using a continuing contract from $200,000 to $500,000. 1611Al Agenda Page 91 Ch. 20-114, Laws of Fla. (House Bill 5003): Implementing the 2020-2021 General Appropriations Act Bill Passed Effective Date:July 1, 2020 Key Provisions: • A special provision was slipped into the legislation that called for the creation of a one- year Local Government Efficiency Task Force that was authorized to provide recommendations on making local governments (including Special Districts) operate more efficiently. The Task Force is to provide recommendations to the Governor, President of the Senate and Speaker of the House. • The real uncertainty with this part of the Bill is that it is open-ended and could mean almost anything in terms of what is recommended for the local governments and special districts. It6I1A1 M (O (O N 0000 000 ,0 000 , 0 y 0) O) O) 0 0 N N 0 0 0 0 0 0 C 0 0 0 N 0—N 00 0) 0 r U) (O (O r m- a) ' N �,n (O (O CO-CO-W < V (O V M (7 6 O O) lL o II II II �I II II II �I II II II I II II II •II (I) O N O (..4O CVO CVO CV CV CV-Fa N N(N R N N N R N N N R 0) V 0 0 0 O 0 0 0 0 0 0 0 0 0 0 ZO CO N N N F N N N F N N N F N N N F 0- CO C a) 0) y N v >,U T C C O v y 2 y U y 2 N 0 > 6 Ti (A N C .. N YO OI L a) C N E a) v C O v a) C a) v Y U U Z a) V N N `, a) U J y 0 C 0 O a) y •3 N y R C 0-E R? L-O y O >i C N (-• 'x c0i`o o = °� r °u '§:o m a) m d C N Z._>`> L O OOi 0 N N fQ 0' O C a) 0 a) a) 2 0 R > y 0 T O L a y 0 U ° 0 O o 0 T . N y 0 .• (E C N U C L N O y ° O 0 .. 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NcCC 4 O Nt .c. w 0Uca o nrn'o W R CaaC oEOR y c R m " 3 E S C o y m- m m o 0. ooc c °m ¢ Bi R R> c v ^ ° R oO g a a o Wn ,' v R E °yE . 8V � 1� ; t° EE2Ro >,yy ERR 0 0 `2L Un� QORo y > Of Ccym ` 0 II o0oa2mm 8o ° ocv E E °-° 0 a'o2 OaoaoE(nw 2 y RR2y gRUctR a O C cc O a C O .�.. l%1 it a O M C O n a' CO a y CO R E. ari� CO a y� a' a) E y y U > J p N ° .0 c m R N C E z ~c� " moo) a ''€ Q a' E LL .- c CO `^ _ o,E `R y it mW 0 C9 2O Z 1O11A1 Agenda Page 95 Berger, Carr Rigs Toombs, Frank and &Ingram Gaines,& McDirmit Grau& Heritage Bay CDD 10-22-20 Frank Davis Associates Audit RFP Point Totals Supervisor Arcurie Ability of Proposer's Understandi Ability to Furnish the Totals Audit Firm Personnel Experience ng Scope of Required Services Price(20 Points) (20 Points) (20 Points) RFP (20 Points) (100 Points) (20 Points) • _ Carr Rigs&Ingram 20 20 20.00 20.00 6.00 86 86 Berger,Toombs,Gaines,& Frank 18 20, 20 20 11 89 89 Frank and McDirmit Davis 98 98 18 20 20 20 20 • Gra u&Associates 20 20 20 20 13 93 93 Supervisor Gagne Ability of Proposer's Understandi Ability to Furnish the Totals Audit Firm Personnel Experience ng Scope of Required Services Price(20 Points) (20 Points) (20 Points) RFP (20 Points) 1100 Points) (20 Points) Carr Rigs&Ingram 17 19 20.00 20.00 10.00 86 86 Berger,Toombs,Gaines,& Frank 14 17 18 18 14 81 81 Frank and McDirmit Davis 18 19 20 19 20 96 96 Grau&Associates 18 18 20 19 17 92 92 Supervisor Hunter Ability of Proposer's Understandi Ability to Furnish the Audit Firm Personnel Experience ng Scope of Required Services Price(20 Points) Totals (20 Points) (20 Points) RFP (20 Points) (100 Points) (20 Points) Carr Rigs&Ingram _ 20 17 20.00 18.00 15.00 90 90 Berger,Toombs,Gaines,& Frank 18 18 20 15 19 90 90 Frank and McDirmit Davis 18 18_ 20 20 18 94 94 Grau&Associates 20 20 20 18 20, 98 98 Supervisor Soucie Ability of Proposer's Understandi Ability to Furnish the Audit Firm Personnel Experience ng Scope of Required Services Price(20 Points) Totals (20 Points) (20 Points) RFP • (20 Points) (100 Points) (20 Points) Carr Rigs&Ingram 20 10 20.00 5.00 5.00 60 60 Berger,Toombs,Gaines,& Frank 20 15 20 20 10 85 85 Frank and McDirmit Davis 20 10 20 10 20 80 80 Grau&Associates 20 20 20 15 15 90 90 Point Totals 322 345 368 373 1611Al 951 Yamato Road • Suite 280 70 Boca Raton, Florida 33431 Grau & Associates (561) 994-9299 • (800)299-4728 Fax (561) 994-5823 CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com November 17, 2020 To Board of Supervisors Heritage Bay Community Development District 210 N. University Drive, Suite 702 Coral Springs, FL 33071 We are pleased to confirm our understanding of the services we are to provide Heritage Bay Community Development District, Collier County, Florida ("the District")for the fiscal year ended September 30, 2020 with an option for two one-year renewals. We will audit the financial statements of the governmental activities and each major fund, including the related notes to the financial statements,which collectively comprise the basic financial statements of Heritage Bay Community Development District as of and for the fiscal year ended September 30, 2020 with an option of two one-year renewals. In addition,we will examine the District's compliance with the requirements of Section 218.415 Florida Statutes. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the District's basic financial statements. Such information,although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational,economic,or historical context.As part of our engagement,we will apply certain limited procedures to the District's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Budgetary comparison schedule Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented,in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions.We will issue a written report upon completion of our audit of the District's financial statements.We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs.If our opinion on the financial statements is other than unmodified, we will discuss the reasons with you in advance. If,for any reason,we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards.The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control on compliance, and (2)that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose.If during our audit we become aware that the District is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S.generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. 161iAl Heritage Bay Community Development District 2 Examination Objective The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute 218.415 in accordance with Rule 10.556(10)of the Auditor General of the State of Florida. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion. We will issue a written report upon completion of our examination of the District's compliance.The report will include a statement that the report is intended solely for the information and use of management,those charged with governance,and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties.We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the District's compliance is other than unmodified,we will discuss the reasons with you in advance. If,for any reason,we are unable to complete the examination or are unable to form or have not formed an opinion,we may decline to express an opinion or issue a report,or may withdraw from this engagement. Other Services We will assist in preparing the financial statements and related notes of the District in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Management Responsibilities Management is responsible for compliance with Florida Statute 218.415 and will provide us with the information required for the examination.The accuracy and completeness of such information is also management's responsibility.You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. In addition,you will be required to make certain representations regarding compliance with Florida Statute 218.415 in the management representation letter. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience;evaluate the adequacy and results of those services;and accept responsibility for them. Management is responsible for designing, implementing and maintaining effective internal controls, including evaluating and monitoring ongoing activities,to help ensure that appropriate goals and objectives are met;following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations,contracts,and grant agreements.You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S.generally accepted accounting principles,and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1)access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2)additional information that we may request for the purpose of the audit, and (3)unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud,and for informing us about all known or suspected fraud affecting the government involving (1)management, (2)employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees,former employees,grantors, regulators,or others.In addition,you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements,or abuse that we report. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements,performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions,for the report,and for the timing and format for providing that information. 611A1 Heritage Bay Community Development District 3 With regard to the electronic dissemination of audited financial statements,including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore,we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore,our audit will involve judgment about the number of transactions to be examined and the areas to be tested.An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement,whether from (1)errors, (2)fraudulent financial reporting, (3)misappropriation of assets,or(4)violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions,there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements.Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories,and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements;compliance with laws,regulations,contracts,and grant agreements;and other responsibilities required by generally accepted auditing standards. Audit Procedures—Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control,sufficient to assess the risks of material misstatement of the financial statements and to design the nature,timing,and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements.Our tests, if performed,will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District's compliance with the provisions of applicable laws, regulations,contracts,agreements,and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Engagement Administration, Fees,and Other We understand that your employees will prepare all confirmations we request and will locate any documents selected by us for testing. The audit documentation for this engagement is the property of Grau & Associates and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Grau & Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties.These parties may intend,or decide,to distribute the copies or information contained therein to others,including other governmental agencies. Notwithstanding the foregoing,the parties acknowledge that various documents reviewed or produced during the conduct of the audit may be public records under Florida law. The District agrees to notify Grau & Associates of any public record request it receives that involves audit documentation. 16I1A1 Heritage Bay Community Development District 4 Our fee for these services will not exceed $4,800 for the September 30,2020 audit. The fees for fiscal year 2021 and 2022 will not exceed $4,900 and $5,000 respectively, unless there is a change in activity by the District which results in additional audit work or if additional Bonds are issued. We will complete the audit within prescribed statutory deadlines, with the understanding that your employees will provide information needed to perform the audit on a timely basis. The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding,we will contact the party(ies)contesting the audit finding for guidance prior to destroying the audit documentation. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Invoices will be submitted in sufficient detail to demonstrate compliance with the terms of this agreement. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination.The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary,we will discuss it with you and arrive at a new fee estimate. This agreement may be renewed each year thereafter subject to the mutual agreement by both parties to all terms and fees. The fee for each annual renewal will be agreed upon separately. The District has the option to terminate this agreement with or without cause by providing thirty (30) days written notice of termination to Grau &Associates. Upon any termination of this agreement, Grau &Associates shall be entitled to payment of all work and/or services rendered up until the effective termination of this agreement, subject to whatever claims or off-sets the District may have against Grau&Associates. We will provide you with a copy of our most recent external peer review report and any letter of comment,and any subsequent peer review reports and letters of comment received during the period of the contract.Our 2019 peer review report accompanies this letter. We appreciate the opportunity to be of service to Heritage Bay Community Development District and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter,please sign the enclosed copy and return it to us. Very truly yours, Grau &Associates 40'94°7�#` Racquel McIntosh *The Board requires that the audit be submitted to the District Manager by May of each year RESPONSE so the Board is able to review prior to submission to the State. This letter correctly sets forth the understanding of Heritage Bay Community Development District. By: Justin Faircloth Title: District Manager/ Secretary Date: 12/29/20 1 6 ! Al Heritage Bay Community Development District 5 FCPA� er4O Peer Review v ,,,,, A I C PA Program FICPA Peer Review Program AICPA Peer Review Program Administered in Florida Administered m Florida by The Florida Institute of CPAs by the Florida institute of CPAs February 20,2020 Antonio Grau Grau&Associates 951 Yamato Rd Ste 280 Boca Raton,FL 33431-1809 Dear Antonio Grau: It is my pleasure to notify you that on February 20, 2020,the Florida Peer Review Committee accepted the report on the most recent System Review of your firm.The due date for your next review is December 31, 2022.This is the date by which all review documents should be completed and submitted to the administering entity. As you know, the report had a peer review rating of pass. The Committee asked me to convey its congratulations to the firm Thank you for your cooperation. , Sincere) FrOPA Pat g610 cw eo*+f04444 Peer Review Team FICPA Peer Review Committee paul©ficpa.org 800-342-3197 ext. 251 Florida Institute of CPAs cc: Daniel Hevia,Racquel McIntosh Firm Number: 900004390114 Review Number: 571202 3800 Esplanade Way.Suite 210;Tallahassee Ft_323.1 ih .3:2;;.4 i ,F tore 1a 850 224 2727'Fax 850.222 8100 vow/ficpa ota 16IiA1 Agenda Page 106 HERITAGE BAY Community Development District Financial Report September 30, 2020 (Unaudited) Prepared by INFRAMARK '.!•n>'w.4Li VR:4�A'+.Lt�.t'.'•L 4'i i'._t-� °�� ���� @ � Agenda Page 1m HERITAGE BAY Community Development District Table mfContents FINANCIAL STATEMENTS Panes Balance Sheet All Funds 1 Statement ofRevenues, Expenditures and Changes in Fund Balance General Fund 2 3 Debt Service Fund 4 Construction Fund 5 SUPPORTING SCHEDULES Trend Report O 7 Non-Ad Valorem Special Assessments 0 Cash and Investment Report 9 Construction Report Schedule 10 Requisitions List 11 Bank Reconciliation 12 Check Register 13'22 16I1A1 Agenda Page 108 HERITAGE BAY Community Development District Financial Statements (Unaudited) September 30, 2020 1611A HERITAGE BAY Agenda Page 109 Community Development District Governmental Funds Balance Sheet September 30, 2020 SERIES 2018 DEBT GENERAL SERVICE ACCOUNT DESCRIPTION FUND FUND TOTAL ASSETS Cash-Checking Account $ 330,583 $ - $ 330,583 Investments: Money Market Account 352,099 - 352,099 Prepayment Account - 282 282 Reserve Fund - 390,392 390,392 Revenue Fund - 497,610 497,610 Prepaid Items 6,235 - 6,235 TOTAL ASSETS $ 688,917 $ 888,284 $ 1,577,201 LIABILITIES Accounts Payable $ 4,876 $ - $ 4,876 TOTAL LIABILITIES 4,876 - 4,876 FUND BALANCES Nonspendable: Prepaid Items 6,235 - 6,235 Restricted for: Debt Service - 888,284 888,284 Assigned to: Operating Reserves 95,441 - 95,441 Reserves-Erosion Control 14,687 - 14,687 Reserves-Lakes 156,250 - 156,250 Reserves-Loan 4,750 - 4,750 Reserves-Stormwater System 21,765 - 21,765 Unassigned: 384,913 - 384,913 TOTAL FUND BALANCES $ 684,041 $ 888,284 $ 1,572,325 TOTAL LIABILITIES&FUND BALANCES $ 688,917 $ 888,284 $ 1,577,201 Page 1 1 6 I 1 A 1 HERITAGE BAY Agenda Page 110 Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2020 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 2,000 $ 2,000 $ 3,852 $ 1,852 Hurricane Irma FEMA Refund - - 32,714 32,714 Interest-Tax Collector - - 1,166 1,166 Special Assmnts-Tax Collector 355,190 355,190 355,081 (109) Specials Assmnts-Lakes 30A&30B 60,923 60,923 60,903 (20) Special Assmnts-Reserves 31,250 31,250 31,240 (10) Special Assmnts-Discounts (17,895) (17,895) (16,269) 1,626 Other Miscellaneous Revenues - - 115,152 115,152 TOTAL REVENUES 431,468 431,468 583,839 152,371 EXPENDITURES Administration P/R-Board of Supervisors 9,000 9,000 6,600 2,400 FICA Taxes 689 689 505 184 ProfServ-Arbitrage Rebate 600 600 - 600 ProfServ-Dissemination Agent 1,500 1,500 1,500 - ProfServ-Engineering 14,000 14,000 8,839 5,161 ProfServ-Legal Services 13,000 13,000 27,723 (14,723) ProfServ-Mgmt Consulting Sery 46,270 46,270 46,270 - ProfServ-Property Appraiser 6,710 6,710 1,726 4,984 ProfServ-Special Assessment 6,600 6,600 6,600 - ProfServ-Trustee Fees 5,157 5,157 6,059 (902) ProfServ-Web Site Maintenance 1,100 1,100 1,100 - Auditing Services 5,900 5,900 5,900 - Postage and Freight 2,500 2,500 473 2,027 Insurance-General Liability 9,389 9,389 7,749 1,640 Printing and Binding 1,379 1,379 21 1,358 Legal Advertising 3,000 3,000 1,211 1,789 Misc-Bank Charges 100 100 - 100 Misc-Assessmnt Collection Cost 8,947 8,947 8,484 463 Misc-Web Hosting 6,773 6,773 3,568 3,205 Office Supplies 100 100 - 100 Annual District Filing Fee 175 175 175 - Total Administration 142,889 142,889 134,503 8,386 Page 2 1611AL HERITAGE BAY Agenda Page 111 Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2020 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Field ProfServ-Field Management 12,830 12,830 18,174 (5,344) R&M-Contingency 84 84 - 84 Total Field 12,914 12,914 18,174 (5,260) Lakes and Ponds Contracts-Lake and Wetland 71,200 71,200 67,200 4,000 Contracts-Water Analysis 9,861 9,861 - 9,861 Contracts-Water Quality 27,700 27,700 27,700 - Contracts-Lakes 30A&30B 24,000 24,000 24,000 - Contract-Sediment Testing 6,675 6,675 - 6,675 R&M-Aquascaping 8,500 8,500 4,703 3,797 R&M-Stormwater System 4,000 4,000 50 3,950 R&M-Lake Erosion 71,024 71,024 132,475 (61,451) R&M-Contingency 3,000 3,000 3,000 - Reserve-Lakes 31,250 31,250 - 31,250 Reserve-Stormwater System 18,455 18,455 - 18,455 Total Lakes and Ponds 275,665 275,665 259,128 16,537 TOTAL EXPENDITURES 431,468 431,468 411,805 19,663 Excess(deficiency)of revenues Over(under)expenditures - - 172,034 172,034 OTHER FINANCING SOURCES(USES) Interfund Transfer-In - - 4,465 4,465 TOTAL FINANCING SOURCES(USES) - - 4,465 4,465 Net change in fund balance $ - $ - $ 176,499 $ 176,499 FUND BALANCE,BEGINNING(OCT 1,2019) 507,542 507,542 507,542 FUND BALANCE,ENDING $ 507,542 $ 507,542 $ 684,041 Page 3 1 6 1 1 A 1 HERITAGE BAY Agenda Page 112 Community Development District Series 2018 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2020 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ - $ - $ 6,613 $ 6,613 Special Assmnts-Tax Collector 1,689,155 1,689,155 1,688,637 (518) Special Assmnts-Discounts (67,566) (67,566) (61,429) 6,137 TOTAL REVENUES 1,621,589 1,621,589 1,633,821 12,232 EXPENDITURES Administration ProfServ-Property Appraiser 25,337 25,337 6,493 18,844 Misc-Assessmnt Collection Cost 33,783 33,783 32,035 1,748 Total Administration 59,120 59,120 38,528 20,592 Debt Service Principal Debt Retirement 1,005,000 1,005,000 1,005,000 - Principal Prepayments - - 10,000 (10,000) Interest Expense 556,688 556,688 556,463 225 Total Debt Service 1,561,688 1,561,688 1,571,463 (9,775) TOTAL EXPENDITURES 1,620,808 1,620,808 1,609,991 10,817 Excess(deficiency)of revenues Over(under)expenditures 781 781 23,830 23,049 OTHER FINANCING SOURCES(USES) Interfund Transfer-In - - 1 1 Operating Transfers-Out - - (4,465) (4,465) Contribution to(Use of)Fund Balance 781 - - - TOTAL FINANCING SOURCES(USES) 781 - (4,464) (4,464) Net change in fund balance $ 781 $ 781 $ 19,366 $ 18,585 FUND BALANCE,BEGINNING(OCT 1,2019) 868,918 868,918 868,918 FUND BALANCE,ENDING $ 869,699 $ 869,699 $ 888,284 Page 4 1611 Al HERITAGE BAY Agenda Page 113 Community Development District Series 2018 Construction and Acquisition Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2020 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAv) REVENUES Interest-Investments $ - $ - $ 1,115 $ 1,115 TOTAL REVENUES - 1,115 1,115 EXPENDITURES Construction In Progress Construction in Progress - - 126,621 (126,621) Total Construction In Progress - - 126,621 (126,621) TOTAL EXPENDITURES - - 126,621 (126,621) Excess(deficiency)of revenues Over(under)expenditures - - (125,506) (125,506) OTHER FINANCING SOURCES(USES) Interfund Transfer-In - - (1) (1) TOTAL FINANCING SOURCES(USES) - - (1) (1) Net change in fund balance $ - $ - $ (125,507) $ (125,507) FUND BALANCE,BEGINNING(OCT 1,2019) - - 125,507 FUND BALANCE,ENDING $ $ $ - Page 5 1611Al Agenda Page 114 HERITAGE BAY Community Development District Supporting Schedules September 30, 2020 1611 Ai a — - o a) W y 0 0 00 CO 00 A CO h m mWh. mCc, 0- 0- = v <i a) a 00 CO fly J N < m O, _ 0 0 C. .0 co00A NO 0, v 01 r NN m m _ Q _ _ _ m_ M_ _ LL r CV CC Oa m (0 LO r �o COCO CO CV N (0 (0 o N A- CO m CO - M ., I-- _ a - � Q N �� OD CV o oco v a a mco coi 0 0 C Rt o t t t t t w , CU - m Nco CV 0 0 0 CV ' ,- cO cotC ' a 4.9 3 , , , , L4, r, 0 0 , , 0 CV , 0 , , , CO , ' , CO 01 LL CD0 _ CV _ _ m _ CVM m _ C N t.' 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CO LO N N (D co- N ,- N h Q = r = N etI- O 04 O O co a) Q z oa E» En O ,- N ID N CO O V ,- V I,- In N 0) O O V C N et CO M I- O 7 a O I- 00 O CO el- ' O ' NCO (D 0 N 00 O fb O (O O N N 00 O V I- CD > co (C) CO O O LO 03 'Cl- O Z Q c°)i a�i (.i Z .. d aa)5 I C Z Q N E» u> Lu H C. o V M a) a) c O) a) a) D) a) o 0 0 0 0 c) c) J w 0 CD O > E O \ N N N N N N N Q J J C O V N U CO N N N N N N O O O 1-2 CO 0 O ,- ,- N N N CO etLO (D CO- a_ O , U O N O u) O O O O O O O p Q CDI Q Q o ~ N m a) o W 0 O _T I O m Q c o o W oo I 0 ' i6I1A1 HERITAGE BAY Agenda Page 118 Community Development District Cash and Investment Balances September 30, 2020 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE GENERAL FUND Operating Checking Valley National Bank N/A 0.25% $ 330,583 Money Market Account BankUnited N/A 0.30% 352,099 Subtotal General Fund 682,682 DEBT SERVICE FUND Series 2018 Reserve Fund US Bank N/A 0.2% 390,392 Series 2018 Revenue Fund US Bank N/A 0.2% 497,610 Series 2018 PrePayment Fund US Bank N/A 0.2% 282 Subtotal Debt Service 888,284 (i) Total $ 1,570,966 Note (1) Invested in First American Obligation Fund Report Date: 10/8/2020 Page 9 1 611 Al HERITAGE BAY Agenda Page 119 Community Development District Series 2018 Construction Report Construction Report September 30,2020 Deposit to 2018 Acquisition and Construction Account(Amount from 4/18/18) $ 3,461,202 Requisitons (Please see Requisition List) Requisitions Total 3,492,777 Less Requisitions paid in FY17 $ 28,232 Total Requisitions for FY18 $ 2,669,228 Total Requisitions for FY19 $ 630,835 Total Requisitions for FY20 $ 164,481 Sub-Total of initial dep less requisitions $ (31,575) Interest and transfers in Construction and Acquisition Account 31,575 Balance in Construction&Acq Account as of September 30,2020 $ 0 Report Date: 10/8/2020 Page 10 1611A1 U) J O �O 0 m 7 d 0_0- w o 0 0 ❑ a o 0 0 74 I=.I Ory O O I rf` N• mi O O T O W F1 0a o o ❑ vN N N O V O n N N mp -+ ry w N n to' ry on .paN m tn m in N N I- Z 7 0 Q w In In v, .n v, .n .n v. .n .n .n v. .n .n .n .n .n zE. 0 c o ~ z O L.C m E n m N ` o D et et IYL 7,. 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Y. Y. Y Y. Y. Y. w w U` U 2 Q 2 w a a a to a a a a o x x Co w w < ¢ Q Q Q Q Q Q 3 U m J wd u) w Q Q Q Q Q Q Q z Z zw , , Z z z JxW2aJ2aaaaixCL w Z • UO J wwo 6 o Z Z Z Z Z Z Z Jo0 Q w o O O O 00 O O O O O O O O O O O O O 0, 0 O O Y O N N N N N N N N N N N N N N N N N N N N N M Cr, CI0 0 1,- 0- 0- r r r r 1` I-- r V CO CO CO CO CO a 0 O O N 0 0 0 0 0 12 O O 0000 0 0 0 0 0 0 0 0 0 O O O 0 0 0 Z r Op O Z IL r` co co 0 L LV co co co co co co co .4. .or Lc) co Ln LL2 in. U) s{ sr V LC) LD LD If/ N U) U) h U) Ln Ln LO LL9 'U .- .- - COCDCDCOCO0• o g M co co co co co co co co co co co co co co coco Q Q Q o 0 U Q W Z 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 6 ILI 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l611Al. Coleman, Yovanovich & Koester, P.A. Northern Trust Bank Building Agenda Page 122 4001 Tamiami Trail North, Suite 300 Naples, Florida 34103-3556 Telephone: (239) 435-3535 Fax: (239) 435-1218 Page: 1 Heritage Bay CDD August 25, 2020 c/o Inframark File No: 6176-001M 210 N. University Dr. Suite 702 Statement No: 66 Coral Springs FL 33071 Attn: Justin Faircloth Gen Rep SENT VIA EMAIL TO: inframark@avidbill.com Previous Balance $2,876.25 Fees Hours 07/01/2020 GLU Review and respond to email correspondence from Chairman on summary relating to management agreement; Review summary against changed version; Draft email correspondence to Mike Alpago and Bob Koncar on revisions to agreement 0.50 162.50 07/08/2020 GLU Review and respond to email correspondence from Chairman on status 0.10 32.50 07/12/2020 GLU Review and respond to email correspondence from Chairman on management agreement t 0.20 65.00 07/13/2020 GLU Review and respond to email correspondence from Chairman on management agreement; Telephone call to Mike Alpago 0.30 97.50 07/20/2020 GLU Review and respond to email correspondence from Mike Alpago; Review and respond to email correspondence from Chairman; Telephone call to Mike Alpago; Review email correspondence from Michael Alpago 0.50 162.50 07/27/2020 GLU Review and respond to email correspondence from Chairman on proposed limitation of liability language; review same; Exchange email correspondence with Chairman 0.80 260.00 07/28/2020 GLU Telephone conference with Chairman regarding Inframark contract; Review and respond to email correspondence from Chairman 0.40 130.00 07/29/2020 GLU Telephone conference with Justin Faircloth on meeting matters; Review and respond to email correspondence from Justin Faircloth 0.40 130.00 07/30/2020 GLU Review and respond to email correspondence from Diane Manza on proposed public notice; draft revisions to public notice 0.80 260.00 GLU Review email correspondence from Chairman and Manager on management contract; Telephone call from Mike Alpago. Pa9013 65.00 16I1 Al Page: 2 Heritage Bay CDD Agenda PageA123 ugust 25, 2020 File No: 6176-001M Statement No: 66 Gen Rep Hours 07/31/2020 GLU Review and respond to email correspondence from Manager on completion information; Review documents on same; Review email correspondence from Manager 0.30 97.50 GLU Telephone conference with Chairman; Review and respond to email correspondence from Chair on Inframark agreement 0.10 32.50 Professional Fees through 08/25/2020 4.60 1,495.00 Total Current Work 1,495.00 Payments Total Payments Through 08/25/2020 -2,876.25 Balance Due $1,495.00 Page 14 1611A1 Agenda Page 124 Invoice cpL7ii 500 West Fulton Street Sanford,FL 32771 407-322-6841 Justin Faircloth September 1, 2020 Heritage Bay Community Development District Project No: S28902 C/O INFRAMARK Invoice No: 121208 210 N. University Drive Suite 702 Coral Springs, FL 33071 Meetings&Miscellaneous Services at 10154 Heritage Bay Blvd. Naples, FL-Collier County Professional Services through August16,2020 Professional Personnel Hours Rate Amount Sr. Project Manager 1.00 180.00 180.00 Project Manager 4.50 160.00 720.00 5.50 900.00 Total Labor 900.00 Total this Invoice $900.00 Billings to Date Current Prior Total Labor 900.00 42,468.75 43,368.75 Expense 0.00 331.57 331.57 Unit 0.00 990.03 990.03 Totals 900.00 43,790.35 44,690.35 Page 15 16I1A1 Agenda Page 125 Project S28902 INFRAMARK/Heritage Bay; Meeting&Misc Invoice 121208 Billing Backup Thursday,August 27,2020 CPH, Inc. Invoice 121208 Dated 9/1/2020 9:47:50 AM Professional Personnel Hours Rate Amount Sr. Project Manager Satfield, Jeffrey 8/6/2020 .50 180.00 90.00 Sign engineering certificate Satfield, Jeffrey 8/11/2020 .50 180.00 90.00 Review of requested work order Project Manager Lopez,Albert 8/3/2020 1.50 160.00 240.00 Requisition review and signature Lopez,Albert 8/4/2020 1.00 160.00 160.00 Final engineers certification review and signature Lopez,Albert 8/5/2020 1.00 160.00 160.00 Final engineers certification review and signature Lopez,Albert 8/6/2020 1.00 160.00 160.00 HBCDD board meeting attendance 5.50 900.00 Total Labor 900.00 Total this Project $900.00 Total this Report $900.00 Page 16 ' 6I1A1 O 0 .„, O O •': co F N N N 1` 0 "-1 `-I V 111- tn. a a) G CO 10 CO 0 *' a COOS i- 0. a N O O O O O O N O N O O o NI111 I? O O O N a! 1.f1 I l 10 r4 71 In N c-1 O M t!1 W t/l- O +, N an m▪ tin N D u▪ (NIQ •L +-, O N O 0 0 O O 0 +-, N O 0 O ,. o co E o 0.) en > a.) a 0 C E I.. E o 0 o u >.• +. In m GJ H a) — 7 ttO 'CS co C 0 v O O 0 I i O 0 L N O +J aJ a O O n d Z U O 0 aJ aJ N N H u u u u 0 0 0 0 2 7 > > > > /� 0 RITArr ;p. j t. 44 L A m m 'Cr t J CC' N O H co co o 80 m V A V ^ m 1 '{ o LL m C i V J ,a alN ll = a. f =++' Fo- -0- 6 / 1 A 1 apc U7 1EU . o W C L a+ C O N 1 O 2 Ew y o c o 8 0 E — n Z 0 , U E E c �o a wy. m` m v c w n c ti t n E z `w O. c o o c a m Q x z- u V z N a 0 � e 8 0 3 o 0 V. m 0 0 IS 8 oo T C alb a ibUUa1 N a) Cm m as CL m a) m m 8 O a O o 0 a � 0 u E u o Q 2 0 u d 0 0 6 0 0 0 x V�y aliZ Z _ I 16I i Al Coleman, Yovanovich & Koester, P.A. Northern Trust Bank Building Agenda Page 129 4001 Tamiami Trail North, Suite 300 Naples, Florida 34103-3556 Telephone: (239)435-3535 Fax: (239)435-1218 Page: 1 Heritage Bay CDD September 11, 2020 do Inframark File No: 6176-001 M 210 N. University Dr. Suite 702 Statement No: 67 Coral Springs FL 33071 Attn: Justin Faircloth Gen Rep SENT VIA EMAIL TO: inframark@avidbill.com Previous Balance $1,495.00 Fees Hours 02/28/2020 GLU Review and respond to email correspondence from Mike Alpago regarding proposed Inframark agreement; Draft email correspondence to Chairman; Review proposed changes 0.50 162.50 08/03/2020 GLU Exchange multiple email correspondence with Chairman; Review email correspondence from Bob Koncar; Review questions on agreement 0.50 162.50 GLU Review and respond to email correspondence from District Engineer on certificate of completion; Draft revisions to certificate of completion; Telephone conference with Justin Faircloth on certificate and other district matters; Exchange email correspondence with District Engineer on additional revisions 0.90 292.50 08/04/2020 GLU Review and respond to email correspondence from Justin Faircloth regarding EO and holding of meeting; Review questions relating to the same; Review and respond to email correspondence from Diane Manza on public notice; Review and comment on updated notice form 0.75 243.75 GLU Review and respond to email correspondence from Chairman regarding Inframark contract; Telephone conference with Chairman; Review and draft revised language; Exchange email correspondence with Chairman 2.00 650.00 GLU Commence work on completion resolution 0.75 243.75 GLU Review and respond to email correspondence from Justin Faircloth on SFWMD correspondence (no charge) 08/05/2020 GLU Continue drafting completion resolution; Finalize draft; Draft email correspondence to Justin Faircloth with draft; Review and respond to email correspondence from Justin Faircloth on engineer's certificate 1.25 406.25 GLU Brief review of agenda for Board meeting 0.20 65.00 08/06/2020 GLU Review final certificate from Kelly Pearce of CPH; Review email correspondence from trustee. 0.10 32.50 Page 20 08/12/2020 GLU Review and respond to email correspondence from Diane Manza on Oil Al �p Page: 2 Heritage Bay CDD Agenda SRerierrroer 11, 2020 File No: 6176-001 M Statement No: 67 Gen Rep Hours Heritage Bay budget resolutions; Review same. 0.50 162.50 08/13/2020 GLU Review and respond to email correspondence from Justin Faircloth on resolution for project closeout 0.10 32.50 08/18/2020 GLU Review and respond to email correspondence from Chairman (no charge) 08/27/2020 GLU Review and respond to email correspondence from Bob Koncar; Exchange email correspondence with Chairman 0.20 65.00 08/31/2020 GLU initial review of email correspondence from Chairman regarding agreement 0.20 65.00 Professional Fees through 09/11/2020 7.95 2,583.75 Total Current Work 2,583.75 Payments Total Payments Through 09/14/2020 -1,495.00 Balance Due (includes previous balance, if any) $2,583.75 Page 21 611A1 Agenda Page 131 Invoice cph 500 West Fulton Street Sanford,FL 32771 407-322-6841 Justin Faircloth September 1,2020 Heritage Bay Community Development District Project No: H13613 CIO INFRAMARK Invoice No: 121204 210 N. University Drive Suite 702 Coral Springs, FL 33071 Hertiage Bay CDD-Stormwater Structure Photo Documentation 10154 Heritage Bay Blvd Naples Collier County, FL 34120 Professional Services through August 16,2020 Professional Personnel Hours Rate Amount Project Manager 5.00 140.00 700.00 Project Designer 2.00 110.00 220.00 7.00 920.00 Total Labor 920.00 Billing Limits Current Prior To-Date Total Billings 920.00 0.00 920.00 Limit 2,000.00 Remaining 1,080.00 Total this Invoice $920.00 Page 22 1611A1 BUDGET AMENDMENT RESOLUTION 2024 01 A BUDGET AMENDMENT AMENDING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND BUDGET FOR FISCAL YEAR 2020 WHEREAS, the Board of Supervisors, hereinafter referred to as the "Board", of Heritage Bay Community Development District, hereinafter referred to as "District", adopted a General Fund Budget for Fiscal Year 2020, and WHEREAS, the Board desires to reallocate funds budgeted to re- appropriate Revenues and Expenses approved during the Fiscal Year. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT THE FOLLOWING: 1. The General Fund is hereby amended in accordance with Exhibit"A" attached. 2. This resolution shall become effective this 1st day of November 2020 and be reflected in the monthly and Fiscal Year End 9/30/2020 Financial Statements and Audit Report of the District. Heritage Bay CDD Community Development District By: Edwin Hubbard, Chairman Attest: Ju n Fairc oth, Secretary ' HERITAGE BAY Agenda Page 134 Community Development District General Fund ---- 1 b I 1 A l EXHIBIT A Proposed Budget Amendment For the Period Ending September 30, 2020 CURRENT PROPOSED FINAL YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET AMENDMENT BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 2,000 $ - $ 2,000 $ 3,852 $ 1,852 Hurricane Irma FEMA Refund - - - 32,714 32,714 Interest-Tax Collector - - - 1,166 1,166 Special Assmnts-Tax Collector 355,190 - 355,190 355,081 (109) Specials Assmnts-Lakes 30A&30B 60,923 - 60,923 60,903 (20) Special Assmnts-Reserves 31,250 - 31,250 31,240 (10) Special Assmnts-Discounts (17,895) - (17,895) (16,269) 1,626 Other Miscellaneous Revenues - - - 115,152 115,152 TOTAL REVENUES 431,468 - 431,468 583,839 152,371 EXPENDITURES Administration P/R-Board of Supervisors 9,000 - 9,000 6,600 2,400 FICA Taxes 689 - 689 505 184 ProfServ-Arbitrage Rebate 600 - 600 - 600 ProfServ-Dissemination Agent 1,500 - 1,500 1,500 - ProfServ-Engineering 14,000 - 14,000 8,839 5,161 ProfServ-Legal Services 13,000 15,000 28,000 27,723 277 ProfServ-Mgmt Consulting Sery 46,270 - 46,270 46,270 - ProfServ-Property Appraiser 6,710 - 6,710 1,726 4,984 ProfServ-Special Assessment 6,600 - 6,600 6,600 - ProfServ-Trustee Fees 5,157 - 5,157 6,059 (902) ProfServ-Web Site Maintenance 1,100 - 1,100 1,100 - Auditing Services 5,900 - 5,900 5,900 - Postage and Freight 2,500 - 2,500 473 2,027 Insurance-General Liability 9,389 - 9,389 7,749 1,640 Printing and Binding 1,379 - 1,379 21 1,358 Legal Advertising 3,000 - 3,000 1,211 1,789 Misc-Bank Charges 100 - 100 - 100 Misc-Assessmnt Collection Cost 8,947 - 8,947 8,484 463 Misc-Web Hosting 6,773 - 6,773 3,568 3,205 Office Supplies 100 - 100 - 100 Annual District Filing Fee 175 - 175 175 - Total Administration 142,889 15,000 157,889 134,503 23,386 Report Date: 10/9/2020 1, 6• 11 Q1 HERITAGE BAY Agenda Page 135 Community Development District General Fund EXHIBIT A Proposed Budget Amendment For the Period Ending September 30, 2020 CURRENT PROPOSED FINAL YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET AMENDMENT BUDGET ACTUAL FAV(UNFAV) Field ProfServ-Field Management 12,830 - 12,830 18,174 (5,344) R&M-Contingency 84 - 84 - 84 Total Field 12,914 - 12,914 18,174 (5,260) Lakes and Ponds Contracts-Lake and Wetland 71,200 - 71,200 67,200 4,000 Contracts-Water Analysis 9,861 - 9,861 - 9,861 Contracts-Water Quality 27,700 - 27,700 27,700 - Contracts-Lakes 30A&30B 24,000 - 24,000 24,000 - Contract-Sediment Testing 6,675 - 6,675 - 6,675 R&M-Aquascaping 8,500 - 8,500 4,703 3,797 R&M-Stormwater System 4,000 - 4,000 50 3,950 R&M-Lake Erosion 71,024 - 71,024 132,475 (61,451) R&M-Contingency 3,000 - 3,000 3,000 - Reserve-Lakes 31,250 - 31,250 - 31,250 Reserve-Stormwater System 18,455 - 18,455 - 18,455 Total Lakes and Ponds 275,665 - 275,665 259,128 16,537 TOTAL EXPENDITURES 431,468 15,000 446,468 411,805 34,663 Excess(deficiency)of revenues Over(under)expenditures - (15,000) (15,000) 172,034 187,034 OTHER FINANCING SOURCES(USES) Interfund Transfer-In - - - 4,465 4,465 TOTAL FINANCING SOURCES(USES) - - - 4,465 4,465 Net change in fund balance - (15,000) (15,000) 176,499 191,499 FUND BALANCE,BEGINNING(OCT 1,2019) 507,542 - 507,542 507,542 - FUND BALANCE,ENDING $ 507,542 $ (15,000) $ 492,542 $ 684,041 $ 191,499 Report Date: 10/9/2020 L Agenda Page 137 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT Motion to Assign Fund Balance as of 9/30/20 The Board hereby assigns the FY 2020 Reserves as follows: Operating Reserves $ 95,441 Reserves —Lake Erosion Control $ 14,687 Reserves —Lakes $156,250 Reserves —Loan $ 4,750 Reserves — Stormwater System $ 21,765 I 611A1 Agenda Page 139 INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES Heritage Bay CDD 09/24/20 — Field Management Report 1K ,,., .. ,, -'.;4. 1,:?'''';';*1,')4* -.' 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A.:-..' 41 ••:tert....- 194,4ii•oe"Or.164 ,,,Y'ice-4:1,..t...jk-.0,,,. ,::a,.../.0,, 44.10irriZiVINV...--Ow frii: .... .0...e., ,. . rar, ... •,„4„ - ,.. .-yr Is .rs,-. ,....irt s •' ' ,r4b' •r I& -. ' 4;....0 lir- '11•• 0 '''.* IN.* rk .xi.,.. ii.,,.• ,‘...a.,' co-., .ftrvits, -' v•- s'''''' 4-4.4,4 ,,,i.4. + ,,,,•14•, •. p ,• ., .4 ...., , a rA . 0,..' *';.. ' ..... • .t ., •• T.6 .'' 0... •Jak %, . •r . ' ' . ' . , ' I ' . ,. , . . ' www.inframarkims.com 611 .E Agenda Page 140 1. Lake Management The lake levels have risen sharply with the late summer rains. An increase in the algae in the lakes is to be expected for a period of time as the rains have washed a lot of debris in to the lakes. The damaged grass on the north bank of lake 20 appears to be growing back in. Additional lake maintenance information is found below; all lake issues are low density unless otherwise noted. • •>- t 1 , a. Algae on Lakes: 2, 5, 6, 8, 9, 11, 12, 14, 15, &16. Medium density on lake 12. Lakes 12 & 14 shown. b. Littorals: There are a variety of cypress trees on the lake banks that could have their branches lifted so that views were afforded under the branches of the course and the lakes. Lakes that could be targeted were identified as: 6, 7, 13, 15, & 16. Lakes 7, 15, & 16 shown. Inframark Monthly Management Report 1 161tIt Agenda Page 141 • 41104101:7:::111414 :1i *IP I r ** 4,%1yam` 221*' i D „♦!fir..". ota. 4 , it tlK Despite the high water the littorals appear to be healthy on many of the lakes. Lakes 4, 5, 7, & 13 pictured. S may: 1 The mitigation area on the west bank of lake 20 has spike rush and canna that are making a come back after Hurricane Irma.Additionally planning in the dry season may be warranted to help the area grow in faster. Inframark Monthly Management Report 2 1 6I1 Al Agenda Page 142 iv. Alligator Flag in Lakes: No issues observed. C. Rocks: There are a variety of weeds on the western bridge quadrants along the east bank of lake 30B that should be sprayed out. 9 d. Weeds: i. Alligator Weed in Lakes: No issues observed. ii. Bitter Melon/Balsam Apple: 6.The lake bank adjacent to Control Structure L6/L20 has juvenile growth that should be sprayed out. v,.la a it44 . _ . iii. Brazilian Pepper: No issues observed. iv. Cattails in Lakes: No issues observed. v. Climbing Hemp Vine in Lakes No issues observed. vi. Dollar Weed in Lakes: No issues observed. vii. Hydrilla in Lakes: No issues observed. Inframark Monthly Management Report 3 1611A1 Agenda Page 143 viii. Illinois Pond Weed in Lakes: 12, 14, 20,30A, &30B. Medium density in lakes 30A&30B. LWM was observed on site cutting with a truxor machine.Additionally,Supervisor Hubbard and Mr. Faircloth met on site with Gonzalo Ayers to discuss the treatment program in the recreational lakes. 7,0 ix. Palms on Lake Banks: 3(southeast corner), 16(northwest corner), & 20 west bank. • 41. Inframark Monthly Management Report 4 1611Al. Agenda Page 144 X. Red Ludwigia in Lakes: No issues observed. xi. Sedges in Lakes: No issues observed. xii. Spatterdock/Lily Pads in Lakes: 1, 2, 3, &4.All lakes shown. Lake 3 medium density and should be targeted closely. ^C 1 Yu f_ xiii. Torpedo Grass in Lakes: 4, 5,9, & 11. The vendor needs to ensure the littoral shelf in the northwest corner of lake 4 is being treated as well. Lakes 4&5 shown. bf x r ' ,ral�sa r11/ :,ram ' Inframark Monthly Management Report 5 1 611 Al Agenda Page 145 xiv. Various Lake Bank Weeds: 30B (south littoral shelf). Weeds were getting high during the previous inspection, but have been recently sprayed out. A its, 4spr, xv. Various Submerged weeds in Lakes: No issues observed. xvi. Trash in Lakes: 2, 11, 16, 19, 28, &29. Lakes 2, 19, 28, &29 shown. A green stake has been placed on the northeast corner of lake 20. Not sure of its purpose or if the Board would want to allow it to remain. • -. ms roe. Inframark Monthly Management Report 6 I6l1Al Agenda Page 146 e. Bulkheads: No issues observed. f. Clinninr,s in 'lkpc 20. • /tY �+ N 2. Lake Bank Erosion a. Lake 15: the lake bank is eroding between the tee boxes on the east bank of lake 15.Adding additional plantings would help to slow the water flow and reduce the erosion process. alas 4 b. Lake 16: Minimal erosion on the southwest bank. /714 • • C. Lake 20:The erosion repair on the west bank of lake 20 after Hurricane Irma appears to be holding with a uniform gradual slope to the water. Inframark Monthly Management Report 7 1611A1 Agenda Page 147 3. Storm Drainage System a. Boundary Berm: No new issues observed. b. Control Structures. i. Basin 1: Control Structure L3/L10 was flowing. Control Structure L5/L6 was flowing. j�. ���gvey^+IVi.�11'r'Ia7r Y�►,r�►�.a►rtir.►�r' or— V w i i. P-,-` _ Control Structure L6/L20 was flowing. Control Structure L12/L20 was flowing. $1v 4 i 0 4 100414k ,,.. \ . . 43illi Ili Iti %ILA\N'A -oft.. '�s*4r0.r.t aid :: ' 6 4°4 0•41‘VS 04 Oa 0 0 0 0 1 . .40imdk. iii. Basin 3' Control Structure L25L30 was flowing. Inframark Monthly Management Report 8 16I1A1 Agenda Page 148 :a a: "t1 ,� d aA A �A ��i ' et.4� iv. Basin 4 & 5: Control Structure L28/L30 was flowing.Structure L29/L30 was flowing. Edging should be regularly performed around the structures, weeds sprayed out,and any patches of grass removed from the grates. tom. .441.‘ . v. Basin 6. Control Structure L27/L30 was flowing.Control Structure L30/C00O3 was flowing. Control Structure L30/C00O2 was flowing. i ' _4I14 Iw i1I Ijf rtiOOPTOP4.4r1":0/ ;*►.0.4a►�:.... _400 Cal Inframark Monthly Management Report 9 1611Al Agenda Page 149 C. Drains: No new issues observed. d. Roadway Catch Basins: No issues observed. e. Catch Basins: No issues observed. f. Inter-Connect/Drain Pipes No issues observed. Most if not all pipes were underwater. g. Illicit Discharges' Care should be taken when applying fertilizer near the lakes and deflector shields should be used to deflect fertilizers away from water bodies. A new turbidity barrier has been installed around the structure on lake 19 where construction work is taking place. Itilt ill 1 _ 4v.,1 wititiesquiloomi h. Lake Drainage Pipes: Floating pipes observed on lakes 7, 11, & 13. 1 sl y • 4. Parcels No issues observed. Inframark Monthly Management Report 10 1 611 Al Agenda Page 150 5. Fish/Wildlife Observations: N Bass ® Bream n Catfish ❑ Gambusia ® Egrets N Herons n Coots ❑ Gallinules NAnhinga ❑ Cormorant n Osprey ® Ibis ❑Wood stork n Otter ®Alligators n Snakes n Turtles ® Other: Turkeys 6. Residential Complaints/Concerns: No issues reported. 7. Non-CDD Issues: a. The irrigation issue remains between lakes 28 & 30A that has been previously reported.The irrigation issue should be addressed and the hole filled to avoid a safety issue. The irrigation box cover remains missing on the northeast corner of lake 30A that should be replaced to avoid a safety issue. s I - "IV *,>+4 ) y cr, i �a r 'f a t r x e . . i�`-'fir)- 7 it b There are a few broken irrigation risers that pose a safety hazard on the southeast bank of lake 8 that should be likely capped, repaired, or removed. Inframark Monthly Management Report 11 1611A1 Agenda Page 151 k. It appears that chemical dripped on the cart path from the 14th green to the 15th tee. Notice the drain leading to lake 4 in the photo. w r{'.. 11 Iwo,,, � R ri. The Brazilian pepper tree remains in the flower bed between the condo building and the northeast corner of lake 20. It should be removed to prevent further seed source within the District. Inframark Monthly Management Report 12 1611Al Agenda Page 152 INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES Heritage Bay CDD 10/23/20 — Field Management Report • t . S tt - r �� .".F. x$ J+ / Ilif ? �r5 �yjj Y / � ,{ Y �f J NF71!' (` f y p y, !y )� '� F X �� , / (IP: ' # i{•Mai'. „yf ''' %A .l `ire '..rtYq :' ; ` :.. '!1 711 k ',. 4, ,.,,,f:-. C ' ;•;.7, ;..A , ty, ftt... • •,,..* ., .0 'Ai-/ *,'•• ' t-41444;' .:---.17* �i+ t • ti' !1 - HERITAGE BAY �.. GOLF& Ct�l?�1TRY CLUB 1 aer A i .t +..r 4.l- r , v i*, . ,f','4iY z'.„. 1rM•-�.... p ,c+e.,. pr'`. ' w www.inframarkims.com 1611A1 Agenda Page 153 1. Lake Management The lake levels appear to be somewhat constantly elevated now depending on the various rain storms received during the month. Algae overall appears to have diminished in the lakes. Additional lake maintenance information is found below; all lake issues are low density unless otherwise noted. r.. F ..likeg , ,..z: ar,....r.,....„. .f a ,....._ s ..... , , _..„ _ . , .. . 1. a. Algae on Lakes: 1, 2,7, & 10. Many of the lakes with algae were observed with floating debris within the algae as a a.reesult of the heavy rains. Lakes 1 &7 shown. ,� to. ,. ,, b. Littorals: i. Healthy littorals were observed on many of the lakes. One section of spike rush noted likely affected by overspray on the west bank of lake 6. Lakes 6, 23,24, &25 shown. i R Inframark Monthly Management Report 1 1611 AI Agenda Page 154 s",. Imo._.„dr.M •;y-$ x M`9.�q . .+ .• ► •s..—. i 6 f; 146n R ,V s-` Spike rush is continuing to grow strong on the edges of lakes 30A&30B. It will be interesting to see what impact, if any,this growth has with the Illinois pondweed. ♦ r -1. ^- a ,k :....ak:::..i.-ti:;::,,,1::*:* :;. f: � . d' x c" r , • mh erg--0- " , TM The northern littoral shelf on lake 30B is beginning to look better, however,there is still tall grass that should be sprayed out.The torpedo grass previously noted in the 8/26/20 report has been addressed.The southern littoral shelf is fully flooded and still needs heavy Inframark Monthly Management Report 2 16I1Al Agenda Page 155 treatment to rid the area of the tall grass, however, alligator flag is beginning to take hold on this shelf as well that may help with this issue. t �f t. - +or�h iv. Alligator Flag in Lakes: No issues observed. c. Rocks: 23. ?r..! i 3•. d. Weeds: i. Alligator Weed in Lakes: No issues observed. ii. Bitter Melon/Balsam Apple: No issues observed. iii. Brazilian Pepper: No issues observed. iv. Cattails in Lakes: No issues observed. v. Climbing Hemp Vine in Lakes 1. Inframark Monthly Management Report 3 1bi1A1 Agenda Page 156 vi. Dollar Weed in Lakes: No issues observed. vii. Hydrilla in Lakes: 6. t . 1+ '''I'l wig ' 4., • A"• d, viii. Illinois Pond Weed in Lakes: 4, 10, 12, 19, 30A& 30B. Medium density in lakes 30A& 30B. Lakes 12, 19, 30A& 30B shown.The SE border along Heritage Bay Blvd. needs to be cut in lake 30B.The area under the bridge appeared to be clear for boating traffic. LWM was observed on site again cutting with a truxor machine.The buoy on the west border of 30B is still leaning over and needs to be moved further east in line with the littoral shelf boundary. k,... * 4 It i ii•t; r : ' „ L ,'�..,. s . n f t k'4 i` , i a - - Inframark Monthly Management Report 4 1611A1 Agenda Page 157 u. r +,• -.MMMtSvb" _ —,-.-..l� H„+'4'ky' ,�'sS�,%.2 7` .,r , 1 �a �` ip 4q �� s r .. 93 ��''' i ,^411104 � {- Y'' ' '� '.♦ ti p -•a .rr '' :.!� ' ' Ili' ,1, 1 ix. Palms on Lake Banks- 1 (E bank), 3(SE corner), 23(W corner), 25 (multiples found within the cordgrass likely a Club issue and not a CDD concern) & 30B(Southern littoral shelf east of the control structure and NE corner and NW corner of the northern littoral shelf) �� ti' . .Ir 7 : " 9K.Y , ..'�'r ' '� �t A. ''"t`� .F� - ' - e J`' ,, ,,. . `rr ,,+, . „ =,.yam kr. -T4 k Inframark Monthly Management Report 5 Agenda Page 158 - . 14, x. Red Ludwigia in Lakes: 1. xi. Sedges in Lakes. No issues observed. xii. Spatterdock/Lily Pads in Lakes. 1, 2, &3. Lake 3 plants have been burnt with a recent treatment. ,,.4 MiU otov,1..• - _ Inframark Monthly Management Report 6 16IiA1 Agenda Page 159 wt.• . wq ` xiii. Torpedo Grass in Lakes: 6, 23, 24, &30B. Lakes 6 &30B shown. fir :::,,,'At , 1 , i fie. xiv. Various Lake Bank Weeds: No issues observed. xv. Various Submerged weeds in Lakes: No issues observed. xvi. Trash in Lakes: 1, 14, 22, 23, 25, 28, 29, &30B shown. It appears that the amount of trash is increasing throughout the District. Many lakes only had a single item, but a few had multiple items.Trash should be picked up as required in the contract during the monthly inspections. Lakes 1, 14,22, 23, 25,29 shown. ., s + F N Y ram Y .-'... Inframark Monthly Management Report 7 1611A 'I Agenda Page 160 r e. Bulkheads: No issues observed. f. Clippings in Lakes No issues observed. 2. Lake Bank Erosion No issues observed. 3. Storm Drainage System a. Boundary Berm:The Quarry preserve is currently flooded, but not flowing into the stormwater system through control structure W2L30. A solar light has been installed to light up a tree behind a home along Lions Bay Ct.The palms on the berm along this same area are beginning to be overgrown and have vines growing on them. Maintenance may be requested or needed in the future. • 7` y�iqp • R 3�% 1 + Y Inframark Monthly Management Report 8 1611A1 Agenda Page 161 • 1...,,,, Ill' -,s ' • *.. -4 v. . ,,-,:t ,ti, ', ,,,4 ' ' ." Ar.,, \ 1," • \ , pi... , . ,..e, ,Tv' •:s if f • •• ,.. - ... b. Control Structures: i. P--; 1 Control Structure L3/L10 was flowing.Control Structure L5/L6 was flowing. if°nRP414101111;TI;ITINit.4*.41 - 4s... 1 4"" ,:iv.'", ''''''s r1.01 4.'1, lb.Aillb dr','1 iv A. n'4,:i 0 0 4 a)p Ttii sig 4,A ti 4 1*Tv °41140$00 oe10 4I0 4%41,(f"x 'NA;4#4440‘1•14141;444, 00 0 0140*i -14 w i, 0 400 4 40 40 40 AW '1 t 44.444, t4.•vskN000titt) , —•fk,,,..-\,A41.4„:11r....-' ' 0041401 4010104*4*(te 1146, 00.4040 4W At-1011°0 ig101 4/k 41114* 1,1001° L - f •1' 0. t ts, 11-4".1 r ' . , ii. Basin 2 Control Structure L6/L20 was flowing. Control Structure L12/L20 was flowing. 44;f1**f;',NIMINfilit%Ot,:t4V4*.k- . .., /'• •- 4 41.4116.4 0,**to.4.1r ' I - 4 4. 4 i.4i*ille .iro-4 or vi 0 44 sik \ ' 144 .i.' ,v.,' 110 4 0.110 4110 411.4*4',4.14,4Cilt ii, ,: # AI.40,A 110 410,40,4'4 , 4:1011+11 0 .10 4110,41,40.41.4*Ir 1 .•, \ \1:'• -• ..;ir Ili •Iro 4110 ill.4t, 4).4*' I; 'Ii 10 *4 ti 0*41.dr‘dk s 4 it- I it ir 4 g .ti)kilt 41----,1-0 4o.4 t i)it 4)0 410 f - ,-, .. iii. Basin .i Control Structure L25L30 was flowing. `,4 k 4:4 0.k.•CS CSC,,,,‘cs' -* t r).4:0.' 44E000 0 k's 0-k'N'N', of N.N..04.,...........,k,,, , illegfre/14004,00 0 0 0 0 ei A 06.1.414,0000 0 CVO 0 1 \\ltatetelet.04,i,0:0 0-.‘4. i p.40„x -0.0040,4*. a, 1 Inframark Monthly Management Report 9 I611A '. Agenda Page 162 iv. Basin 4 &5: Control Structure L28/L30 was found with the grate inside the basin. Club staff was notified immediately, and the grate was put back into place.The structure was flowing.Structure L29/L30 was flowing. ,'..A ill• c v J .eh v. Basin 6: Control Structure W2L30 was not flowing. Control Structure L27/L30 was flowing. Control Structure L30/C00O3 was flowing. Control Structure L30/C00O2 was flowing.The outfalls to the Cocohatchee Canal were reviewed and no flow issues were noted. iiiie,..... ,.9 .-, .. ..:ei:s. ,.. try i4,r' -yam ., •ram..✓ • C. Drains: No new issues observed. d. Roadway Catch Basins: No issues observed. e. Catch Basins: Drains should be kept clear of grass and edged regularly. One drain was found covered and cleared. Inframark Monthly Management Report 10 16I1A1 Agenda Page 163 `J A". ,' ,�w ♦ lit ,-, + . r.' r 2 m v. 4 Aw34 rt 'I! � 4 4? ,, Y ( t 4 3 k f ' i i 'ft' 3 %jay4 G` ! :t.-1 ' t '. .11‘ '''''',,c..7'I V; -:.? ''' "P- - - ''' '' li,..:424.,.‘'‘X-'' V,,,'-:',.4. ,"`tt"...i'';"` • x:itt,*.., wti'i` f. Inter-Connect/Drain Pipes: No issues observed. Most if not all pipes were underwater. g. Illicit Discharges: No issues observed. h. Lake Drainage Pipes: No issues observed. 4. Parcels The open grass area east of the parking lot was found to be heavily saturated.The area could have still been wet after recent rains, but if it continues to remain wet the area should be checked for an irrigation leak or potential over watering. K'� . w di b,,,..44,- - , .,,,..,,,,,t,). .., 4,,,, , , ,,,.,...44,, _. ,, ,. ..,. ., ,.. , ,,, , . . -.,..., „., ...., , . t., ,:.. .... .1.' '; ..' p t , '. t r 1 ! .. r. 5ct. 4. kk d �* t � 4S{k � f't Ft , 5. Fish/Wildlife Observations: ® Bass ® Bream ❑ Catfish n Gambusia ® Egrets Herons ❑ Coots n Gallinules ®Anhinga ❑ Cormorant ❑ Osprey ® Ibis ❑Wood stork n Otter ❑ Alligators n Snakes ❑Turtles ® Other: Turkeys 6. Residential Complaints/Concerns: No issues reported. 7. Non-CDD Issues: a. The irrigation issue between lakes 28 & 30A was pointed out to a Club employee during the inspection. This irrigation issue should be addressed and the hole filled to avoid a safety issue. The irrigation box cover remains missing on the northeast corner of lake 30A that should be replaced to avoid a safety issue. Inframark Monthly Management Report 11 1611A : Agenda Page 164 . i �i t � y , s y t i`� 4",r. ".!". ",'`-‘,A.. '' i S E ,.v .4. ( a ,2 . ti , r 41100. t) Tree staking material has been left in the flowerbed adjacent to the berm behind Lions Bay Ct. where it meets Siesta Bay Dr. behind 10081 Lions Bay Ct. The tree has begun to grow over the wire initially holding it up and is still hanging in place. The wire should likely be cut flush with the tree and the debris removed. 4�'Y �i, tR niS C ,tom- ,* + yc4 - , a.• - ;., a • .• s i K T,4 ..4....1.. K . If.id';.. K . • � , f^ �, . 418, a F Yk ` ., Inframark Monthly Management Report 12 1611Al Heritage Bay Community Development District Inframark,Infrastructure Management Services 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033•Fax(954)345-1292 DATE: January 27, 2021 Mr. Derrick Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Diane M. Manza Lead Recording Secretary RE: Minutes of the November 5, 2020 Meeting Approved at the January 7, 2021 Meeting Enclosed for your records is a copy of the minutes of the above referenced meeting of the Heritage Bay Community Development District, which are to be kept on file for public access. Encl: Cc: Mr. Gregory Urbancic gurbancic@cyklaw.com justin.faircloth@inframark.com 1611A1 MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday,November 5, 2020 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Blvd.,Naples, Florida. Present and constituting a quorum were: Edwin Hubbard Chairman Dennis Gagne Assistant Secretary Donna Hunter Assistant Secretary Jack Arcurie Assistant Secretary Allen Soucie Assistant Secretary Also present were: Justin Faircloth District Manager Bob Koncar General Manager Greg Urbancic District Counsel Albert Lopez CPH Gonzalo Ayres Lake &Wetland Management Alonso Wiener Lake &Wetland Management William Flister Quarry CDD The following is a summary of the actions taken at the November 5, 2020 Heritage Bay Community Development District's Board of Supervisors meeting. FIRST ORDER OF BUSINESS Call to Order Mr. Faircloth called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda • It was noted that the November 3, 2020 Lake & Wetland Management inspection report was provided to the Board. On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in favor the agenda was approved as amended. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • None. 1611A1 November 5, 2020 Heritage Bay CDD SIXTH ORDER OF BUSINESS Attorney's Report A. Updated Inframark Infrastructure Management Services Master Agreement for Review and Approval • An update was provided on the Inframark contract discussions. • Discussion ensued and the following minor changes were made: ➢ Section 4, it was stated the base fee would be valid through September 30, 2020; this was changed to September 30, 2021. ➢ Schedule A, Section B. Item 13,the"he" in the fourth line was changed to "the". ➢ Schedule B under Section I. on the Total Annual Base Fee line "2019-2020" was changed to "2020-2021". On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor the contract with Inframark with the changes noted above effective October 1, 2020 was approved. B. Legislative update • Mr. Urbancic reviewed the legislative update with the Board. The record will reflect Mr. Urbancic left the meeting. • Mr. Koncar commented on Mr. Faircloth as the primary District Manager on the Quarry CDD and discussion with the Board ensued. The record will reflect Mr. Koncar left the meeting. FOURTH ORDER OF BUSINESS Engineer's Report A. Clubhouse Dry Retention Modification Update • An update was given on the Clubhouse dry retention modification. B. CPH Control Structures Documentation • The CPH Stormwater Control Structures Assessment Report was reviewed and discussed. C. CPH Lake Bank Assessment • The CPH Stormwater Lakes Assessment Report was reviewed and discussed. D. CPH October Water Quality Testing Update • Samplings were taken on October 22nd,results are due today; and a report will be prepared for the next agenda. E. Terrace VI Drain Line Repairs and CPH Oversight • Mr. Lopez provided an update on the project. 2 I6I1A1 November 5, 2020 Heritage Bay CDD • Mr. Faircloth commented on the March 19, 2018 permit modification. Mr. Lopez will follow up. The record will reflect Mr. Lopez left the meeting. FIFTH ORDER OF BUSINESS Lake & Wetland Management Monthly Inspections and Service Reports • The reports were reviewed with the Board. A. Littoral Planting Update • Mr. Ayres provided an update on littoral plantings noting due to water levels it was sparse. • Questions and comments were addressed. The record will reflect Mr. Ayres and Mr. Wiener left the meeting. SEVENTH ORDER OF BUSINESS Old Business • None. EIGHTH ORDER OF BUSINESS New Business A. Auditor Selection i. Consideration of the Audit Committee Ranking Recommendations • The summary sheet for auditing proposals and the Audit Committee rankings were discussed. ii. Authorization to Proceed to Enter into Contract with Selected Audit Firm Mr. Arcurie MOVED that the Board accept the recommendation of the Audit Committee to approve a contract with Grau&Associates for the FY 2020 audit with optional renewals for FY 2021 and FY 12022 and Ms. Hunter seconded the motion. • The prior motion was discussed. On VOICE vote with all in favor the prior motion was approved with the requirement that the audit be submitted to the Board by May of each year, so the Board is able to review prior to submission to the State. B. PRIA FY 2021 Insurance Policy • The FY 2021 insurance policy was reviewed with the Board. 3 1611A1 November 5, 2020 Heritage Bay CDD NINTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the September 3, 2020 Regular Meeting and October 22, 2020 Audit Committee Meeting • A minor correction was made to the September 3, 2020 regular meeting minutes. On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor the Minutes of the October 22,2020 Audit Committee meeting and September 3, 2020 regular meeting Minutes were approved as amended. B. Acceptance of Financials • Mr.Faircloth reviewed the Financial Report for the period ending September 30,2020 with the Board. On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in favor, the September 30, 2020 Financial Statements were accepted. C. Resolution 2021-1 Budget Amendment On MOTION by Mr. Hubbard seconded by Ms. Hunter with all in favor Resolution 2021-01 amending the general fund budget for fiscal year 2020 was adopted. D. Motion to Assign Fund Balance • Discussion ensued with regard to motion to assign fund balance. 'On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor motion to assign fund balance with one change,the Reserves- Loan item is to be removed; and the $4,750 be allocated to unassigned cash was approved. E. Field Manager's Reports • The Field Manager's Report for inspections conducted on September 24,2020 and October 23, 2020 were reviewed with the Board. 4 16 1 1A ? Naples Heritage Community Development District Board of Supervisors o Kenneth R.Gaynor,Chairman ❑Peter V.Ramundo,Vice Chairman o Justin Faircloth,District Manager ❑Gerald G.James,Assistant Secretary ❑Gregory L.Urbancic,District Counsel ❑Richard J.Leonhard,Assistant Secretary ❑W.Terry Cole,District Engineer o Tom Rutkowski,Assistant Secretary Meeting Agenda November 3, 2020—9:00 a.m. Audit Committee Meeting 1. Roll Call 2. Audit Committee Selection of Auditor A. Review of Audit Firm Proposals B. Ranking of Audit Proposals for FY 2020 3. Audience Comments 4. Adjournment Regular Meeting 1. Roll Call 2. Public Comment on Agenda Items 3. Approval of the Minutes of the May 5,2020 Meeting 4. Old Business A. Master Association Club Expansion Update B. Bentley Electrical Proposal for Lakes 2&8 Aeration Install C. Solitude Proposal Aeration Install Lakes 2&8 5. New Business A. Auditor Selection i. Consideration of the Audit Committee Ranking Recommendations ii. Authorization to Proceed to Enter into Contract with Selected Audit Firm B. PRIA FY 2021 Insurance Policy C. Resolution 2021- 1,Spending Resolution D. Lake 12/Hole 12 Fountain Discussion 6. Manager's Report A. Acceptance of Financial Statements B. Motion to Assign Reserves C. Solitude Lake Management Service Report D. Follow Up Items 7. Attorney's Report A.Legislative Update District Office: Meeting Location: 210 N.University Drive,Suite 702 Naples Heritage Golf&Country Club Clubhouse Coral Springs,FL 33071 8150 Heritage Club Way 954-603-0033 Naples,Florida I 6 I 1 A 2 8. Engineer's Report 9. Supervisors' Requests 10. Audience Comments 11. Adjournment The next meeting is scheduled for January 5,2021 District Office: Meeting Location: 210 N.University Drive,Suite 702 Naples Heritage Golf&Country Club Clubhouse Coral Springs,FL 33071 8150 Heritage Club Way 954-603-0033 Naples, Florida 1 6 I 1 A a a Ii iL1aiLj Ai nis PART OF THE USA TODAY NETWORK Published Daily Naples, FL 34110 NAPLES HERITAGE CDD 5911 COUNTRY LAKES DR Notice of Regular and Audit Committee Meeting FORT MYERS, FL 33905-5507 Naples Heritage Community Development District The Regular meeting of the Board of Supervisors of the Naples Heritage Community Development District is scheduled to he held Tuesday, November 3,2020 at 9:00 a.m.at the Naples Her- Affidavit of Publication itage Golf and Country Club Clubhouse, 8150 Heritage Club Way,Naples,Florida. STATE OF WISCONSIN Also,during this meeting, the Audit Committee will review, dis- COUNTY OF BROWN cuss, evaluate and tank the proposals received in response to the Requests for Proposals for Annual Audit Services relating to the audit for the Fiscal Year ended September 30,2020 and sub- Before the undersigned they serve as the authority, sequent years as previously advertised in accordance with Flaii- da Law. The meeting is open to the public and will be conduct personally appeared said legal clerk who on oath says that ed in accordance with the provisions of Florida Law for Com- he/she serves as Legal Clerk of the Naples Daily News, a munity Development Districts. The meeting may be continued to a date, time, and place to be specified on the record at the daily newspaper published at Naples, in Collier County, meeting. A copy of the agenda for this meeting may be ob Florida; distributed in Collier and Lee counties of Florida; tained from the District Manager's office, Inframark, by contact- ing 954-603-0033 or by email, Justin.FalrclotherInframark.com that the attached copy of the advertising was published in Additionally, interested parties may refer to the District's said newspaper on dates listed. Affiant further says that the website for the latest information:www.naplesheritagecdd.com Please note that pursuant to Governor DeSantis' Executive Or- said Naples Daily News is a newspaper published at der 20-69(as extended by Executive Orders 20-112, 20-123, 20- Naples, in said Collier County, Florida, and that the said 139,20-150, 20-179, 20.193 and 20-246 and as it may be further extended or amended) relating to the COVID•19 public health newspaper has heretofore been continuously published in emergency and to protect the public and follow the CDC quid said ance regarding social distancing, such public hearing and meet ing may be held telephonically or virtually. The District fully en- Collier County, Florida; distributed in Collier and Lee courages public participation in a safe and efficient manner. In- counties of Florida, each day and has been entered as terested parties may refer to the District's website for the latest information: www.naplesheritagecdd.com. Additionally, pa rtic- second class mail matter at the post office in Naples, in ipants are encouraged to submit questions and comments to said Collier County, Florida, for a period of one year next the District Manager in advance at justin.fairclothelinframark.co m to facilitate the Board and Committee's consideration of such preceding the first publication of the attached copy of questions and comments during a meeting. advertisement; and affiant further says that he has neither Any person requiring special accommodations at this meeting because of a disability or physical Impairment should contact paid nor promised any person, or corporation any discount, the District Manager's Office at least forty-eight(48)hours prior rebate, commission or refund for the purpose of securing to the meeting. if you are hearing or speech impaired, pease contact the Florida Relay Service by dialing 7.1-1, or 1-800-955• this advertisement for publication in the said newspaper. 8771 (TTY) / 1-800-955.8770 (Voice), for aid in contacting the District Manager's Office. Each person who decides to appeal any decision made by the Published: 10/22/2020 Board with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and ..----Cr.--` that accordingly, the person may need to ensure that a verbs tim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Subscribed and sworn to before on October 22,2020: Justin Faircloth District Manager October 22,2020 44429094 • l./a t+ 1"V t r^n'4.I_rx Q, Notary,State of WI,County of Brown TARA MONDLOCII \ Nntaiy Public State of Wisconsin My commission expires August 6,2021 Publication Cost: $357.00 Ad No:0004429094 Customer No: 1306647 PO#: #of Affidavits 1 This is not an invoice 1 6 I 1 A 2 AUDIT COMMITTEE MEETING 16I1A2 AUDITOR SELECTION Agenda Page 7 EVALUATION CRITERIA 1. Ability of Personnel. (20 Points) (E.g., geographic locations of the firm's headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing workload; proposed staffing levels, etc.) 2. Proposer's Experience. (20 Points) (E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation, of respondent, etc.) 3. Understanding of Scope of Work. (20 Points) Extent to which the proposal demonstrates an understanding of the District's needs for the services requested. 4. Ability to Furnish the Required Services. (20 Points) Extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required (E.g., the existence of any natural disaster plan for business operations). 5 Price. (20 Points) Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services. 1 6I1 A2 Agenda Page 8 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT PROPOSAL FOR AUDIT SERVICES PROPOSED BY: Berger, Toombs, Elam, Gaines & Frank CERTIFIED PUBLIC ACCOUNTANTS, PL 600 Citrus Avenue, Suite 200 (772) 461-6120 Fort Pierce, Florida 34950 CONTACT PERSON: J. W. Gaines, CPA, Director DATE OF PROPOSAL: October 15, 2020 lbIiA Agenda Page 9 TABLE OF CONTENTS DESCRIPTION OF SECTION PAGE A. Letter of Transmittal 1-2 B. Profile of the Proposer Description and History of Audit Firm 3 Professional Staff Resources 4-5 Ability to Furnish the Required Services 5 Arbitrage Rebate Services 6 A. Governmental Auditing Experience 7-16 B. Fee Schedule 17 C. Scope of Work to be Performed 17 D. Resumes 18-33 E. Peer Review Letter 34 F. Additional Documents Required Instructions to Proposers 35-36 I6I1A2 Agenda Page 10 etc Berger, Toombs, Elam, Gaines & Frank Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce,Florida 34950 772/461-6120//461-1155 FAX: 772/468-9278 October 15, 2020 Naples Heritage Community Development District Inframark Infrastructure Management Services 15275 Collier Blvd, #201-346 Naples, FL 34119 Dear District Manager: Thank you very much for the opportunity to present our professional credentials to provide audit services for Naples Heritage Community Development District. Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL has assembled a team of governmental and nonprofit specialists second to none to serve our clients. Our firm has the necessary qualifications and experience to serve as the independent auditors for Naples Heritage Community Development District. We will provide you with top quality, responsive service. Experience Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL is a recognized leader in providing services to governmental and nonprofit agencies throughout Florida. We have been the independent auditors for a number of local governmental agencies and through our experience in performing their audits, we have been able to increase our audit efficiency and; therefore, reduce costs. We have continually passed this cost savings on to our clients and will continue to do so in the future. As a result of our experience and expertise, we have developed an effective and efficient audit approach designed to meet or exceed the performance specifications in accordance with auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the standards for financial and compliance audits. We will conduct the audit in accordance with auditing standards generally accepted in the United States of America; "Government Auditing Standards" issued by the Comptroller General of the United States; the provisions of the Single Audit Act, Subpart F of Title 2 US Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, with minimal disruption to your operations. Our firm has frequent technical updates to keep our personnel informed and up-to-date on all changes that are occurring within the industry. Fort Pierce/Stuart Member AICPA Member AICPA Division for CPA Firms Member FICPA Private Companies practice Section i6I1A2 Agenda Page 11 rrtt Berger,Toombs, Elam, —' Gaines& Frank Csnifed Pubic Accountant PL Naples Heritage Community Development District October 15, 2020 Our firm is a member of the Government Audit Quality Center, an organization dedicated to improving government audit quality. We also utilize the audit program software of a nationally recognized CPA firm to assure us that we are up to date with all auditing standards and to assist us maintain maximum audit efficiencies. To facilitate your evaluation of our qualifications and experience, we have arranged this proposal to include a resume of our firm, including our available staff, our extensive prior governmental and nonprofit auditing experience and clients to be contacted. You need a firm that will provide an efficient, cost-effective, high-quality audit within critical time constraints. You need a firm with the prerequisite governmental and nonprofit experience to perform your audit according to stringent legal and regulatory requirements, a firm that understands the complex nature of community development districts and their unique compliance requirements. You need a firm with recognized governmental and nonprofit specialists within the finance and governmental communities. And, certainly, you need a firm that will provide you with valuable feedback to enhance your current and future operations. Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL is that firm. J. W. Gaines is the person authorized to make representations for the firm. Thank you again for the opportunity to submit this proposal to Naples Heritage Community Development District. Very truly yours, 31Ad dethelekiki )6a/4:10) 4_ ARA__ Berger, Toombs, Elam, Gaines & Frank Certified Public Accountants PL Fort Pierce, Florida - 2 - I 6 I 1 A 2 Agenda Page 12 PROFILE OF THE PROPOSER Description and History of Audit Firm Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL is a Treasure Coast public accounting firm, which qualifies as a small business firm, as established by the Small Business Administration (13 CFR 121.38), with offices in Fort Pierce and Stuart. We are a member of the Florida Institute of Certified Public Accountants and the American Institute of Certified Public Accountants. The firm was formed from the merger of Edwards, Berger, Harris & Company (originated in 1972) and McAlpin, Curtis & Associates (originated in 1949). J. W. Gaines and Associates (originated in 1979) merged with the firm in 2004. Our tremendous growth rate experienced over the last 71 years is directly attributable to the firm's unrelenting dedication to providing the highest quality, responsive professional services attainable to its clients. We are a member of the Private Companies Practice Section (PCPS) of the American Institute of Certified Public Accountants (AICPA) to assure we meet the highest standards. Membership in this practice section requires that our firm meet more stringent standards than standard AICPA membership. These rigorous requirements include the requirement of a triennial peer review of our firm's auditing and accounting practice and annual Continuing Professional Education (CPE) for all accounting staff (whether CPA or non-CPA). For standard AICPA membership, only a quality review is required and only CPAs must meet CPE requirements. We are also a member of the Government Audit Quality Center ("the Center") of the American Institute of Certified Public Accountants to assure the quality of our government audits. Membership in the Center, which is voluntary, requires our firm to comply with additional standards to promote the quality of government audits. We have been extensively involved in serving local government entities with professional accounting, auditing and consulting services throughout the entire 71 year history of our firm. Our substantial experience over the years makes us uniquely qualified to provide accounting, auditing, and consulting services to these clients. We are a recognized leader in providing services to governmental and nonprofit agencies on the Treasure Coast and in Central and South Florida, with extensive experience in auditing community development districts and water control districts. We were the independent auditors of the City of Fort Pierce for over 37 years and currently, we are the independent auditors for St. Lucie County since 2002, and for 38 of the 72 years that the county has been audited by CPA firms. Additionally, we have performed audits of the City of Stuart, the City of Vero Beach, Indian River County and Martin County. We also presently audit over 75 Community Development Districts throughout Florida. Our firm was founded on the belief that we are better able to respond to our clients needs through education, experience, independence, quality control, and personal service. Our firm's commitment to quality is reflected in our endeavor of professional excellence via continuing education, the use of the latest computer technology, professional membership in PCPS and peer review. We believe our approach to audit engagements, intelligence and innovation teamed with sound professional judgment enables us to explore new concepts while remaining sensitive to the fundamental need for practical solutions. We take pride in giving you the assurance that the personal assistance you receive comes from years of advanced training, technical experience and financial acumen. - 3 - 16I1i ? Agenda Page 13 Professional Staff Resources Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL has a total of 32 professional and administrative staff (including 14 professional staff with extensive experience servicing government entities). The work will be performed out of our Fort Pierce office with a proposed staff of one senior accountant and one or two staff accountants supervised by an audit manager and audit partner. With the exception of the directors of the firm's offices, the professional staff is not specifically assigned to any of our individual offices. The professional and administrative staff resources available to you through Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL are as follows: Total Partners/Directors (CPA's) 5 Principals (CPA) 1 Managers (CPA) 1 Senior/Supervisor Accountants (2 CPA's) 3 Staff Accountants (1 CPA) 9 Computer Specialist 1 Paraprofessional 8 Administrative 4 Total —all personnel 32 Following is a brief description of each employee classification: Staff Accountant — Staff accountants work directly under the constant supervision of the auditor-in-charge and, are responsible for the various testing of documents, account analysis and any other duties as his/her supervisor believes appropriate. Minimum qualification for a staff accountant is graduation from an accredited university or college with a degree in accounting or equivalent. Senior Accountant — A senior accountant must possess all the qualifications of the staff accountant, in addition to being able to draft the necessary reports and financial statements, and supervise other staff accountants when necessary. Managers — A manager must possess the qualifications of the senior accountant, plus be able to work without extensive supervision from the auditor-in-charge. The manager should be able to draft audit reports from start to finish and to supervise the audit team, if necessary. Principal — A principal is a partner/director in training. He has been a manager for several years and possesses the technical skills to act as the auditor—in-charge. A principal has no financial interest in the firm. Partner/Director — The director has extensive governmental auditing experience and acts as the auditor-in-charge. Directors have a financial interest in the firm. - 4 - � 6I1A2 Agenda Page 14 Professional Staff Resources (Continued) Independence — Independence of the public accounting firm, with respect to the audit client, is the foundation from which the public gains its trust in the opinion issued by the public accounting firm at the end of the audit process. This independence must be in appearance as well as in fact. The public must perceive that the accounting firm is independent of the audit entity to ensure that nothing would compromise the opinion issued by the public accounting firm. Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL is independent of Naples Heritage Community Development District, including its elected officials and related parties, at the date of this proposal, as defined by the following rules, regulations, and standards: AuSection 220 — Statements on Auditing Standards issued by the American Institute of Certified Public Accountants; ET Sections 101 and 102 — Code of Professional Conduct of the American Institute of Certified Public Accountants; Chapter 21A-1, Florida Administrative Code; Section 473.315, Florida Statutes; and, Government Auditing Standards, issued by the Comptroller General of the United States. On an annual basis, all members of the firm are required to confirm, in writing, that they have no personal or financial relationships or holding that would impair their independence with regard to the firm's clients. Independence is a hallmark of our profession. We encourage our staff to use professional judgment in situations where our independence could be impaired or the perception of a conflict of interest might exist. In the governmental sector, public perception is as important as professional standards. Therefore, the utmost care must be exercised by independent auditors in the performance of their duties. Ability to Furnish the Required Services As previously noted in the Profile of the Proposer section of this document, our firm has been in existence for over 69 years. We have provided audit services to some clients for over 30 years continually. Our firm is insured against physical loss through commercial insurance and we also carry liability insurance. The majority of our audit documentation is stored electronically, both on our office network and on each employee laptop or computer assigned to each specific job. Our office computer network is backed up on tape, so in the event of a total equipment loss, we can restore all data as soon as replacement equipment is acquired. In addition, our field laptop computers carry the same data and can be used in the event of emergency with virtually no delay in completing the required services. - 5- 1611 A ? Agenda Page 15 ADDITIONAL SERVICES PROVIDED Arbitrage Rebate Services Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL also provides arbitrage rebate compliance and related services to governmental issuers. The Tax Reform Act of 1986 requires issuers of most tax-exempt obligations to pay (i.e., "rebate") to the United States government any arbitrage profits. Arbitrage profits are earnings on the investment of bond proceeds and certain other monies in excess of what would have been earned had such monies been invested at a yield equal to the yield on the bonds. Federal tax law requires that interim rebate calculations and payments are due at the end of every fifth bond year. Final payment is required upon redemption of the bonds. More frequent calculations may be deemed advisable by an issuer's auditor, trustee or bond counsel or to assure that accurate and current records are available. These more frequent requirements are usually contained in the Arbitrage or Rebate Certificate with respect to the bonds. Our firm performs a comprehensive rebate analysis and includes the following: • Verifying that the issue is subject to rebate; • Calculating the bond yield; • Identifying, and separately accounting for, all "Gross Proceeds" (as that term is defined in the Code) of the bond issue, including those requiring analysis due to "transferred proceeds" and/or"commingled funds" circumstances; • Determining what general and/or elective options are available to Gross proceeds of the issue; • Calculating the issue's excess investment earning (rebate liability), if any; • Delivering appropriate documentation to support all calculations; • Providing an executive summary identifying the methodology employed, major assumptions, conclusions, and any other recommendations for changes in recordkeeping and investment policies; • Assisting as necessary in the event of an Internal Revenue Service inquiry; and, • Consulting with issue staff, as necessary, regarding arbitrage related matters. - 6 - I 6I1 A Agenda Page 16 GOVERNMENTAL AUDITING EXPERIENCE Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL has been practicing public accounting in Florida for 69 years. Our success over the years has been the result of a strong commitment to providing personalized quality service to our clients. The current members of our firm have performed audits of over 900 community development districts, and over 1,800 audits of municipalities, counties and other governmental entities such as the City of Fort Pierce and St. Lucie County. Our firm provides a variety of accounting, auditing, tax litigation support, and consulting services. Some of the professional accounting, auditing and management consulting services that are provided by our firm are listed below: • Performance of annual financial and compliance audits, including Single Audits of state and federal financial assistance programs, under the provisions of the Single Audit Act, Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), with minimal disruptions to your operations; • Performance of special compliance audits to ascertain compliance with the applicable local, state and federal laws and regulations; • Issuance of comfort letters and consent letters in conjunction with the issuance of tax- exempt debt obligations, including compiling financial data and interim period financial statement reviews; • Calculation of estimated and actual federal arbitrage rebates; • Assistance in compiling historical financial data for first-time and supplemental submissions for GFOA Certificate of Achievement for Excellence in Financial Reporting; • Preparation of indirect cost allocation systems in accordance with Federal and State regulatory requirements; • Providing human resource and employee benefit consulting; • Performance of automation feasibility studies and disaster recovery plans; • Performance feasibility studies concerning major fixed asset acquisitions and utility plant expansion plans (including electric, water, pollution control, and sanitation utilities); and • Assistance in litigation, including testimony in civil and criminal court. • Assist clients who utilize QuickBooks software with their software needs. Our Certified QuickBooks Advisor has undergone extensive training through QuickBooks and has passed several exams to attain this Certification. Continuing Professional Education All members of the governmental audit staff of our firm, and audit team members assigned to this engagement, are in compliance with the Continuing Professional Education (CPE) requirements set forth in Government Auditing Standards issued by the Comptroller General of the United States. In addition, our firm is in compliance with the applicable provisions of the Florida Statutes that require CPA's to have met certain CPE requirements prior to proposing on governmental audit engagements. - 7- I 6 I 1 A 2 Agenda Page 17 GOVERNMENTAL AUDITING EXPERIENCE (CONTINUED) The audit team has extensive experience in performing governmental audits and is exposed to intensive and continuing concentration on these types of audits. Due to the total number of governmental audits our team performs, each member of our governmental staff must understand and be able to perform several types of governmental audits. It is our objective to provide each professional employee fifty hours or more of comprehensive continuing professional education each year. This is accomplished through attending seminars throughout Florida and is reinforced through in-house training. Our firm has made a steadfast commitment to professional education. Our active attendance and participation in continuing professional education is a major part of our objective to obtain the most recent knowledge on issues which are of importance to our clients. We are growing on the reputation for work that our firm is providing today. Quality Control Program Quality control requires continuing commitment to professional excellence. Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL is formally dedicated to that commitment. To ensure maintaining the standards of working excellence required by our firm, we joined the Private Companies Practice Section (PCPS) of the American Institute of Certified Public Accountants (AICPA). To be a participating member firm of this practice section, a firm must obtain an independent Peer Review of its quality control policies and procedures to ascertain the firm's compliance with existing auditing standards on the applicable engagements. The scope of the Peer Review is comprehensive in that it specifically reviews the following quality control policies and procedures of the participating firm: • Professional, economic, and administrative independence; • Assignment of professional personnel to engagements; • Consultation on technical matters; • Supervision of engagement personnel; • Hiring and employment of personnel; • Professional development; • Advancement; • Acceptance and continuation of clients; and, • Inspection and review system. We believe that our commitment to the program is rewarding not only to our firm, but primarily to our clients. The external independent Peer Review of the elements of our quality control policies and procedures performed by an independent certified public accountant, approved by the PCPS of the AICPA, provides you with the assurance that we continue to conform to standards of the profession in the conduct of our accounting and auditing practice. - 8 - ibI1A2 Agenda Page 18 GOVERNMENTAL AUDITING EXPERIENCE (CONTINUED) Our firm is also a member of Governmental Audit Quality Center (GAQC), a voluntary membership center for CPA firms that perform governmental audits. This center promotes the quality of governmental audits. Our firm has completed successive Peer Reviews. These reviews included a representative sample of our firm's local governmental auditing engagements. As a result of these reviews, our firm obtained an unqualified opinion on our quality control program and work procedures. On page 31 is a copy of our most recent Peer Review report. It should be noted that we received a pass rating. Our firm has never had any disciplinary actions by state regulatory bodies or professional organizations. As our firm performs approximately one hundred fifty audits each year that are reviewed by federal, state or local entities, we are constantly dealing with questions from these entities about our audits. We are pleased to say that any questions that have been raised were minor issues and were easily resolved without re-issuing any reports. Certificate of Achievement for Excellence in Financial Reporting (CAFR) We are proud and honored to have been involved with the City of Fort Pierce and the Fort Pierce Utilities Authority when they received their first Certificates of Achievement for Excellence in Financial Reporting for the fiscal years ended September 30, 1988 and 1994, respectively. We were also instrumental in the City of Stuart receiving the award, in our first year of performing their audit, for the year ended September 30, 1999. We also assisted St. Lucie County, Florida for the year ended September 30, 2003, in preparing their first Comprehensive Annual Financial Report, and St. Lucie County has received their Certificate of Achievement for Excellence in Financial Reporting every year since. As continued commitment to insuring that we are providing the highest level of experience, we have had at least one employee of our firm serve on the GFOA — Special Review Committee since the mid-1980s. This committee is made up of selective Certified Public Accountants throughout the United States who have demonstrated their high level of knowledge and expertise in governmental accounting. Each committee member attends a special review meeting at the Annual GFOA Conference. At this meeting, the committee reports on the Certificate of Achievement Program's most recent results, future goals, and common reporting deficiencies. We feel that our previous experience in assisting the City of Fort Pierce, the Fort Pierce Utilities Authority and St. Lucie County obtain their first CAFRs, and the City of Stuart in continuing to receive a CAFR and our firm's continued involvement with the GFOA, and the CAFR review committee make us a valued asset for any client in the field of governmental financial reporting. - 9- 1 6 I 1 A 2 Agenda Page 19 GOVERNMENTAL AUDIT EXPERIENCE (CONTINUED) References Terracina Community Development Gateway Community Development District District Jeff Walker, Special District Services Stephen Bloom, Severn Trent Management (561) 630-4922 (954) 753-5841 The Reserve Community Development District Port of the Islands Community Development District Darrin Mossing, Governmental Management Cal Teague, Premier District Management Services LLC (407) 841-5524 (239) 690-7100 ext 101 In addition to the above, we have the following additional governmental audit experience: Community Development Districts Aberdeen Community Development Beacon Lakes Community District Development District Alta Lakes Community Development Beaumont Community Development District District Amelia Concourse Community Bella Collina Community Development Development District District Amelia Walk Communnity Bonnet Creek Community Development District Development District Aqua One Community Development Buckeye Park Community District Development District Arborwood Community Development Candler Hills East Community District Development District Arlington Ridge Community Cedar Hammock Community Development District Development District Bartram Springs Community Central Lake Community Development District Development District Baytree Community Development Channing Park Community District Development District - 10 - � 6I1A2 Agenda Page 20 GOVERNMENTAL AUDIT EXPERIENCE (CONTINUED) Cheval West Community Evergreen Community Development Development District District Coconut Cay Community Forest Brooke Community Development District Development District Colonial Country Club Community Gateway Services Community Development District Development District Connerton West Community Gramercy Farms Community Development District Development District Copperstone Community Greenway Improvement District Development District Creekside @ Twin Creeks Community Greyhawk Landing Community Development District Development District Deer Run Community Development Griffin Lakes Community Development District District Dowden West Community Habitat Community Development Development District District DP1 Community Development Harbor Bay Community Development District District Eagle Point Community Development Harbourage at Braden River District Community Development District East Nassau Stewardship District Harmony Community Development District Eastlake Oaks Community Development District Harmony West Community Development District Easton Park Community Development District Harrison Ranch Community Development District Estancia @ Wiregrass Community Development District Hawkstone Community Development District - 11 - 1 611 A2 Agenda Page 21 GOVERNMENTAL AUDIT EXPERIENCE (CONTINUED) Heritage Harbor Community Madeira Community Development Development District District Heritage Isles Community Marhsall Creek Community Development District Development District Heritage Lake Park Community Meadow Pointe IV Community Development District Development District Heritage Landing Community Meadow View at Twin Creek Development District Community Development District Heritage Palms Community Mediterra North Community Development District Development District Heron Isles Community Midtown Miami Community Development District Development District Heron Isles Community Development Mira Lago West Community District Development District Highland Meadows II Community Montecito Community Development District Development District Julington Creek Community Narcoossee Community Development District Development District Laguna Lakes Community Naturewalk Community Development District Development District Lake Bernadette Community New Port Tampa Bay Community Development District Development District Lakeside Plantation Community Overoaks Community Development Development District District Landings at Miami Community Panther Trace II Community Development District Development District Legends Bay Community Paseo Community Development Development District District Lexington Oaks Community Pine Ridge Plantation Community Development District Development District Live Oak No. 2 Community Piney Z Community Development Development District District - 12 - 1 6 1 1 A 2 Agenda Page 22 GOVERNMENTAL AUDIT EXPERIENCE (CONTINUED) Poinciana Community Sampson Creek Community Development District Development District Poinciana West Community San Simeon Community Development District Development District Port of the Islands Community Six Mile Creek Community Development District Development District Portofino Isles Community South Village Community Development District Development District Quarry Community Development Southern Hills Plantation I District Community Development District Renaissance Commons Community Southern Hills Plantation III Development District Community Development District Reserve Community South Fork Community Development District Development District Reserve#2 Community St. John's Forest Community Development District Development District River Glen Community Stoneybrook South Community Development District Development District River Hall Community Stoneybrook South at ChampionsGate Development District Community Development District River Place on the St. Lucie Stoneybrook West Community Community Development District Development District Rivers Edge Community Tern Bay Community Development District Development District Riverwood Community Terracina Community Development Development District District Riverwood Estates Community Tison's Landing Community Development District Development District Rolling Hills Community TPOST Community Development Development District District Rolling Oaks Community Development District - 13- 1 6 I 1 A 2 Agenda Page 23 GOVERNMENTAL AUDIT EXPERIENCE (CONTINUED) Triple Creek Community Vizcaya in Kendall Development District Development District TSR Community Development Waterset North Community District Development District Turnbull Creek Community Westside Community Development Development District District Twin Creeks North Community WildBlue Community Development Development District District Urban Orlando Community Willow Creek Community Development District Development District Verano#2 Community Willow Hammock Community Development District Development District Viera East Community Winston Trails Community Development District Development District VillaMar Community Zephyr Ridge Community Development District Development District - 14- lbt1 A Agenda Page 24 GOVERNMENTAL AUDIT EXPERIENCE (CONTINUED) Other Governmental Organizations City of Westlake Office of the Medical Examiner, District 19 Florida Inland Navigation District Rupert J. Smith Law Library of St. Lucie County Fort Pierce Farms Water Control District St. Lucie Education Foundation Indian River Regional Crime Seminole Improvement District Laboratory, District 19, Florida Troup Indiantown Water Viera Stewardship District Control District Current or Recent Single Audits, St. Lucie County, Florida Gateway Services Community Development Early Learning Coalition, Inc. District Treasure Coast Food Bank, Inc. Members of our audit team have acquired extensive experience from performing or participating in over 2,100 audits of governments, independent special taxing districts, school boards, and other agencies that receive public money and utilize fund accounting. Much of our firm's auditing experience is with compliance auditing, which is required for publicly financed agencies. In this type of audit, we do a financial examination and also confirm compliance with various statutory and regulatory guidelines. Following is a summary of our other experience, including Auditor General experience, as it pertains to other governmental and fund accounting audits. Counties (Includes elected constitutional officers, utilities and dependent taxing districts) Indian River Martin Okeechobee Palm Beach Municipalities City of Port St. Lucie City of Vero Beach Town of Orchid - 15- 1 6 I 1 A 2 Agenda Page 25 GOVERNMENTAL AUDIT EXPERIENCE (CONTINUED) Special Districts Bannon Lakes Community Development District Boggy Creek Community Development District Capron Trail Community Development District Celebration Pointe Community Development District Coquina Water Control District Diamond Hill Community Development District Dovera Community Development District Durbin Crossing Community Development District Golden Lakes Community Development District Lakewood Ranch Community Development District Martin Soil and Water Conservation District Meadow Pointe III Community Development District Myrtle Creek Community Development District St. Lucie County— Fort Pierce Fire District The Crossings at Fleming Island St. Lucie West Services District Indian River County Mosquito Control District St. John's Water Control District Westchase and Westchase East Community Development Districts Pier Park Community Development District Verandahs Community Development District Magnolia Park Community Development District Schools and Colleges Federal Student Aid Programs— Indian River Community College Indian River Community College Okeechobee County District School Board St. Lucie County District School Board State and County Agencies Central Florida Foreign-Trade Zone, Inc. (a nonprofit organization affiliated with the St. Lucie County Board of County Commissioners) Florida School for Boys at Okeechobee Indian River Community College Crime Laboratory Indian River Correctional Institution - 16 - i6I1A2 Agenda Page 26 FEE SCHEDULE We propose the fee for our audit services described below to be $3,150 for the years ended September 30, 2020, 2021, and 2022. The fee is contingent upon the financial records and accounting systems of Naples Heritage Community Development District being "audit ready" and the financial activity for the District is not materially increased. If we discover that additional preparation work or subsidiary schedules are needed, we will consult with your authorized representative. We can assist with this additional work at our standard rates should you desire. SCOPE OF WORK TO BE PERFORMED If selected as the District's auditors, we will perform a financial and compliance audit in accordance with Section 11.45, Florida Statutes, in order to express an opinion on an annual basis on the financial statements of Naples Heritage Community Development District as of September 30, 2020, 2021, and 2022. The audits will be performed to the extent necessary to express an opinion on the fairness in all material respects with which the financial statements present the financial position, results of operations and changes in financial position in conformity with generally accepted accounting principles and to determine whether, for selected transactions, operations are properly conducted in accordance with legal and regulatory requirements. Reportable conditions that are also material weaknesses shall be identified as such in the Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters. Other (non-reportable) conditions discovered during the course of the audit will be reported in a separate letter to management, which will be referred to in the Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters. Our audit will be performed in accordance with standards for financial and compliance audits contained in Government Auditing Standards, as well as in compliance with rules and regulations of audits of special districts as set forth by the State Auditor General in Chapter 10.550, Local Governmental Entity Audits, and other relevant federal, state and county orders, statutes, ordinances, charter, resolutions, bond covenants, Administrative Code and procedures, or rules and regulations which may pertain to the work required in the engagement. The primary purpose of our audit will be to express an opinion on the financial statements discussed above. It should be noted that such audits are subject to the inherent risk that errors or irregularities may not be detected. However, if conditions are discovered which lead to the belief that material errors, defalcations or other irregularities may exist or if other circumstances are encountered that require extended services, we will promptly notify the appropriate individual. - 17 - 1 6I1 A2 Agenda Page 27 Commitment to Quality Service Personnel Qualifications and Experience J. W. Gaines, CPA, CITP Director—41 years Education • Stetson University, B.B.A. —Accounting Registrations • Certified Public Accountant—State of Florida, State Board of Accountancy • Certified Information Technology Professional (CITP) —American Institute of Certified Public Accountants Professional Affiliations/Community Service • Member of the American and Florida Institutes of Certified Public Accountants • Affiliate member Government Finance Officers Association • Past President, Vice President-Campaign Chairman, Vice President and Board Member of United Way of St. Lucie County, 1989 - 1994 • Past President, President Elect, Secretary and Treasurer of the Treasure Coast Chapter of the Florida Institute of Certified Public Accountants, 1988 - 1991 • Past President of Ft. Pierce Kiwanis Club, 1994 - 95, Member/Board Member since 1982 • Past President, Vice President and Treasurer of St. Lucie County Chapter of the American Cancer Society, 1980 -1986 • Member of the St. Lucie County Chamber of Commerce, Member Board of Directors, Treasurer, September 2002 - 2006, Chairman Elect 2007, Chairman 2008, Past Chairman 2009 • Member Lawnwood Regional Medical Center Board of Trustees, 2000 — Present, Chairman 2013 - Present • Member of St. Lucie County Citizens Budget Committee, 2001 —2002 • Member of Ft. Pierce Citizens Budget Advisory Committee, 2010—2011 • Member of Ft. Pierce Civil Service Appeals Board, 2013 - Present Professional Experience • Miles Grant Development/Country Club— Stuart, Florida, July 1975—October 1976 • State Auditor General's Office — Public Accounts Auditor — November 1976 through September 1979 • Director - Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants PL, responsible for numerous government and nonprofit audits. • Over 30 years experience in all phases of public accounting and auditing experience, with a concentration in financial and compliance audits. Mr. Gaines has been involved in all phases of the audits listed on the preceding pages. - 18 - 16I1A2 Agenda Page 28 Commitment to Quality Service Personnel Qualifications and Experience J. W. Gaines, CPA, CITP (Continued) Director Continuing Professional Education ♦ Has participated in numerous continuing professional education courses provided by nationally recognized sponsors over the last two years to keep abreast of the latest developments in accounting and auditing such as: Governmental Accounting Report and Audit Update Analytical Procedures, FICPA Annual Update for Accountants and Auditors Single Audit Sampling and Other Considerations - 19- 1 6 I 1 A 2 Agenda Page 29 Commitment to Quality Service Personnel Qualifications and Experience David S. McGuire, CPA, CITP Accounting and Audit Principal — 12 years Accounting and Audit Manager—4 years Staff Accountant — 11 years Education • University of Central Florida, B.A. —Accounting • Barry University—Master of Professional Accountancy Registrations • Certified Public Accountant—State of Florida, State Board of Accountancy • Certified Information Technology Professional (CITP) —American Institute of Certified Public Accountants • Certified Not-For-Profit Core Concepts 2018 Professional Affiliations/Community Service • Member of the American and Florida Institutes of Certified Public Accountants • Associate Member, Florida Government Finance Office Associates • Assistant Coach —St. Lucie County Youth Football Organization (1994—2005) • Assistant Coach —Greater Port St. Lucie Football League, Inc. (2006—2010) • Board Member—Greater Port St. Lucie Football League, Inc. (2011 — present) • Treasurer, AIDS Research and Treatment Center of the Treasure Coast, Inc. (2000 — 2003) • Board Member/Treasurer, North Treasure Coast Chapter, American Red Cross (2004 —2010) • Member/Board Member of Port St. Lucie Kiwanis (1994—2001) • President (2014/15) of Sunrise Kiwanis of Fort Pierce (2004— present) • St. Lucie District School Board Superintendent Search Committee (2013— present) Professional Experience • Twenty-four years public accounting experience with an emphasis on nonprofit and governmental organizations. • Audit Manager in-charge on a variety of audit and review engagements within several industries, including the following government and nonprofit organizations: St. Lucie County, Florida 19th Circuit Office of Medical Examiner Troup Indiantown Water Control District Exchange Club Center for the Prevention of Child Abuse, Inc. Healthy Kids of St. Lucie County Mustard Seed Ministries of Ft. Pierce, Inc. Reaching Our Community Kids, Inc. Reaching Our Community Kids - South St. Lucie County Education Foundation, Inc. Treasure Coast Food Bank, Inc. North Springs Improvement District • Four years of service in the United States Air Force in computer operations, with a top secret (SCl/SBI) security clearance. - 20- 1 6 I 1 A 2 Agenda Page 30 Commitment to Quality Service Personnel Qualifications and Experience David S. McGuire, CPA, CITP (Continued) Accounting and Audit Principal Continuing Professional Education • Mr. McGuire has attended numerous continuing professional education courses and seminars taught by nationally recognized sponsors in the accounting auditing and single audit compliance areas. He has attended courses over the last two years in those areas as follows: Not-for-Profit Auditing Financial Results and Compliance Requirements Update: Government Accounting Reporting and Auditing Annual Update for Accountants and Auditors - 21 - 1 6 I 1 A 2 Agenda Page 31 Commitment to Quality Service Personnel Qualifications and Experience David F. Haughton, CPA Accounting and Audit Manager— 30 years Education • Stetson University, B.B.A. —Accounting Registrations • Certified Public Accountant—State of Florida, State Board of Accountancy Professional Affiliations/Community Service ► • Member of the American and Florida Institutes of Certified Public Accountants • Former Member of Florida Institute of Certified Public Accountants Committee on State and Local Government • Affiliate Member Government Finance Officers Association (GFOA) for over 10 years • Affiliate Member Florida Government Finance Officers Association (FGFOA) for over 10 years • Technical Review— 1997 FICPA Course on State and Local Governments in Florida • Board of Directors — Kiwanis of Ft. Pierce, Treasurer — 1994-1999; Vice President — 1999- 2001 Professional Experience • Twenty-seven years public accounting experience with an emphasis on governmental and nonprofit organizations. • State Auditor General's Office — West Palm Beach, Staff Auditor, June 1985 to September 1985 • Accounting and Audit Manager of Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants PL, responsible for audit and accounting services including governmental and not-for-profit audits. • Over 20 years of public accounting and governmental experience, specializing in governmental and nonprofit organizations with concentration in special districts, including Community Development Districts which provide services including water and sewer utilities. Governmental and non-profit entities served include the following: Counties: St. Lucie County Municipalities: City of Fort Pierce City of Stuart - 22 - 1 6I1 A2 Agenda Page 32 Commitment to Quality Service Personnel Qualifications and Experience David F. Haughton, CPA (Continued) Accounting and Audit Manager Professional Experience (Continued) Special Districts: Bluewaters Community Development District Country Club of Mount Dora Community Development District Fiddler's Creek Community Development District#1 and #2 Indigo Community Development District North Springs Improvement District Renaissance Commons Community Development District St. Lucie West Services District Stoneybrook Community Development District Summerville Community Development District Terracina Community Development District Thousand Oaks Community Development District Tree Island Estates Community Development District Valencia Acres Community Development District Non-Profits: The Dunbar Center, Inc. Hibiscus Children's Foundation, Inc. Hope Rural School, Inc. Maritime and Yachting Museum of Florida, Inc. Tykes and Teens, Inc. United Way of Martin County, Inc. Workforce Development Board of the Treasure Coast, Inc. • While with the Auditor General's Office he was on the staff for the state audits of the Martin County School District and Okeechobee County School District. • During 1997 he performed a technical review of the Florida Institute of Certified Public Accountants state CPE course on Audits of State and Local Governments in Florida. His comments were well received by the author and were utilized in future updates to the course. Continuing Professional Education • During the past several years, he has participated in numerous professional development training programs sponsored by the AICPA and FICPA, including state conferences on special districts and governmental auditing in Florida. He averages in excess of 100 hours bi-annually of advanced training which exceeds the 80 hours required in accordance with the continuing professional education requirements of the Florida State Board of accountancy and the AICPA Private Companies Practice Section. He has over 75 hours of governmental CPE credit within the past two years. - 23- � 6I1A2 Agenda Page 33 Commitment to Quality Service Personnel Qualifications and Experience Matthew Gonano, CPA Senior Staff Accountant— 10 years Education • University of North Florida, B.B.A. —Accounting • University of Alicante, Spain — International Business • Florida Atlantic University— Masters of Accounting Professional Affiliations/Community Service • American Institute of Certified Public Accountants • Florida Institute of Certified Public Accountants Professional Experience • Senior Accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. • Performed audits of nonprofit and governmental organizations in accordance with Governmental Accounting Auditing Standards (GAAS) • Performed Single Audits of nonprofit organizations in accordance with OMB Circular A-133, Audits of State, Local Governments, and Non-Profit Organizations. Continuing Professional Education • Mr. Gonano has participated in numerous continuing professional education courses. - 24 - 1 6 I 1 A 2 Agenda Page 34 Commitment to Quality Service Personnel Qualifications and Experience Paul Daly Staff Accountant—9 years Education ♦ Florida Atlantic University, B.S. —Accounting Professional Experience ♦ Staff Accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. Continuing Professional Education • Working to attain the requirements to take the Certified Public Accounting (CPA) exam. - 25 - 1 bI1A2 Agenda Page 35 Commitment to Quality Service Personnel Qualifications and Experience Melissa Marlin Senior Staff Accountant—7 years Education • Indian River State College, A.A. —Accounting • Florida Atlantic University, B.B.A. —Accounting Professional Experience • Staff accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. Continuing Professional Education • Mrs. Marlin participates in numerous continuing professional education courses provided by nationally recognized sponsors to keep abreast of the latest developments. • Mrs. Marlin is currently studying to pass the CPA exam. - 26- 1611A2 Agenda Page 36 Commitment to Quality Service Personnel Qualifications and Experience Bryan Snyder Staff Accountant—5 years Education • Florida Atlantic University, B.B.A. —Accounting Professional Experience • Accountant beginning his professional auditing career with Berger, Toombs, Elam, Gaines, & Frank. • Mr. Snyder is gaining experience auditing governmental & nonprofit entities. Continuing Professional Education • Mr. Snyder participates in numerous continuing education courses and plans on working to acquire his CPA certificate. • Mr. Snyder is currently studying to pass the CPA exam. - 27- 1 6 1 A 2 Agenda Page 37 Commitment to Quality Service Personnel Qualifications and Experience Maritza Stonebraker Staff Accountant—4 years Education • Indian River State College, B.S.A. —Accounting Professional Experience • Staff Accountant beginning her professional auditing career with Berger, Toombs, Elam, Gaines, & Frank. Continuing Professional Education • Mrs. Stonebraker participates in numerous continuing education courses and plans on acquiring her CPA. • Mrs. Stonebraker is currently studying to pass the CPA exam. - 28 - 1 6 ! 1 A Agenda Page 38 Commitment to Quality Service Personnel Qualifications and Experience Jonathan Herman, CPA Senior Staff Accountant—7 years Education • University of Central Florida, B.S. —Accounting • Florida Atlantic University, MACC Professional Experience • Accounting graduate with five years experience with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. Continuing Professional Education • Mr. Herman participates in numerous continuing professiona► education courses provided by nationally recognized sponsors to keep abreast of the latest developments. - 29- 6I1A2 Agenda Page 39 Commitment to Quality Service Personnel Qualifications and Experience Sean Stanton, CPA Staff Accountant—4 years Education • University of South Florida, B.S. —Accounting • Florida Atlantic University, M.B.A. —Accounting Professional Experience • Staff accountant with Berger, Toombs, Elam, Gaines, & Frank auditing governmental and non-profit entities. Continuing Professional Education • Mr. Stanton participates in numerous continuing professional education courses provided by nationally recognized sponsors to keep abreast of the latest developments. - 30- 6I1A2 Agenda Page 40 Commitment to Quality Service Personnel Qualifications and Experience Taylor Nuccio Staff Accountant—3 years Education ♦ Indian River State College, B.S.A. —Accounting Professional Experience ♦ Staff Accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. Continuing Professional Education ♦ Ms. Nuccio participates in numerous continuing professional education courses provided by nationally recognized sponsors to keep abreast of the latest developments. ♦ Ms. Nuccio is currently working towards completing an additional 30 hours of education to qualify to sit for CPA exam. - 31 - 1 6 I 1 A 2 Agenda Page 41 Commitment to Quality Service Personnel Qualifications and Experience Kirk Vasser Staff Accountant— 1 year Education ♦ Indian River State College, B.S.A. —Accounting Professional Experience • Staff Accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. Continuing Professional Education • Mr. Vasser participates in numerous continuing professional education courses provided by nationally recognized sponsors to keep abreast of the latest developments. • Mr. Vasser is currently working towards completing an additional 30 hours of education to qualify to sit for CPA exam. - 32 - 16I1A2 Agenda Page 42 Commitment to Quality Service Personnel Qualifications and Experience Madison Ballash Staff Accountant— 1 year Education ♦ Indian River State College, B.S.A. —Accounting (May 2020) Professional Experience • Staff Accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. Continuing Professional Education • Ms. Ballash participates in numerous continuing professional education courses provided by nationally recognized sponsors to keep abreast of the latest developments. • Ms. Ballash is currently working towards completing an additional 30 hours of education to qualify to sit for CPA exam. - 33 - 6t1A2 Agenda Page 43 BAGG ETT Judson B.Baggett I 6815 Dairy Road MBA,CPA,CVA,Partner Zephyrhills,FL 33542 RE UT I MAN N Marci Reutimann (813)788-2155 CPA,Partner I ,A (813)782-8606 &ASSOCIATES,CPAS. PA Report on the Firm's System of Quality Control To the Partners October 30,2019 Berger,Toombs,Elam,Gaines&Frank,CPAs,PL and the Peer Review Committee of the Florida Institute of Certified Public Accountants We have reviewed the system of quality control for the accounting and auditing practice of Berger,Toombs, Elam, Gaines&Frank, CPAs, PL,(the firm), in effect for the year ended May 31,2019. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants(Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at aicpa.org/prsummary.The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards,if any,are evaluated by a peer reviewer to determine a peer review rating. Firm's Responsibility The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported in conformity with professional standards, when appropriate,and for remediating weaknesses in its system of quality control,if any. Peer Reviewer's Responsibility Our responsibility is to express an opinion on the design of the system of quality control, and the firm's compliance therewith based on our review. Required Selections and Considerations Engagements selected for review included engagements performed under Government Auditing Standards,including a compliance audit under the Single Audit Act. As a part of our peer review,we considered reviews by regulatory entities as communicated by the firm,if applicable,in determining the nature and extent of our procedures. Opinion In our opinion, the system of quality control for the accounting and auditing practice of Berger,Toombs, Elam, Gaines&Frank,CPAs, PL, in effect for the year ended May 31, 2019, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies), or fail. Berger, Toombs, Elam, Gaines& Frank, CPAs, PL has received a peer review rating of pass. a. QDoor_,:oklzc, CAL: PA BAGGY;1T,RIXTIMANN k ASS(KiAT.S,(PAs.PA 111111111111111111111111111111111 Member American Institute of Certified Public Accountants(AICPA)and Florida Institute of Certified Public Accountants(FICPA) National Association of Certified Valuation Analysts(NACVA) - 34 - 6 I 1 A 2 Agenda Page 44 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS District Auditing Services for Fiscal Year 2020 Collier County, Florida INSTRUCTIONS TO PROPOSERS SECTION 1. DUE DATE. Sealed proposals must be received no later than 5:00 p.m. on Thursday, October 15, 2020, at the Offices of the Inframark Infrastructure Management Services, Attention: Justin Faircloth, located at 15275 Collier Blvd. #201-346, Naples, FL 34119, Phone (239)785-0675. Proposals will be publicly opened at that time. SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations. SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District. SECTION 4. SUBMISSION OF ONLY ONE PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization. SECTION 5. SUBMISSION OF PROPOSAL. Submit seven (7) copies of the Proposal Documents and an electronic version on a flash drive, and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title "Auditing Services— Naples Heritage Community Development District" on the face of it. SECTION 6. MODIFICATION AND WITHDRAWAL. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety (90) days. SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the "Proposal Documents"). SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith. - 35 - 1 6 I A Agenda Page 45 SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District. SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (Engagement Letter) with the District. SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District's limited waiver of liability contained in Section 768.28, Florida Statutes, or any other statute or law. SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents. A. List position or title of all personnel to perform work on the District audit. Include resumes for each person listed; list years of experience in present position for each party listed and years of related experience. B. Describe proposed staffing levels, including resumes with applicable certifications. C. Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person. D. The lump sum cost of the provision of the services under the proposal. E. Must perform the audit fieldwork at the office where the District records are maintained. SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the Offices of the District Manager, within seventy-two (72) hours after the receipt of the proposed contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the Proposal Documents. SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation of proposals are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents. - 36 - i 6I1A2 Agenda Page 46 i ii Grau & Associates CERTIFIED PUBLIC ACCUUN'CAN'i'S Proposal to Provide Financial Auditing Services: NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT Proposal Due: October 15, 2020 5:00PM Submitted to: Naples Heritage Community Development District c/o Justin Faircloth 15275 Collier Blvd. #201-346 Naples, FL 34119 Submitted by: Antonio J. Grau, Partner Grau &Associates 951 Yamato Road, Suite 280 Boca Raton, Florida 33431 Tel (561) 994-9299 (800) 229-4728 Fax (561) 994-5823 tgrau@graucpa.com www.graucpa.com 1 6 I 1 A 2 Agenda Page 47 C ..„) Grau & Assoaates CERTIFIED PUBLIC ACCOUNTANTS Table of Contents PAGE EXECUTIVE SUMMARY/TRANSMITTAL LETTER 1 FIRM QUALIFICATIONS 3 FIRM &STAFF EXPERIENCE 6 REFERENCES 11 SPECIFIC AUDIT APPROACH 13 COST OF SERVICES 17 SUPPLEMENTAL INFORMATION 19 1611 k2 Agenda Page 48 (111r) Grau & Associates CERIIFIEL) PUBLIC ACCOUNTANTS ....) October 15,2020 Naples Heritage Community Development District c/o Justin Faircloth 15275 Collier Blvd.#201-346 Naples,FL 34119 Re: Request for Proposal for Professional Auditing Services for the fiscal year ended September 30, 2020,with an option for two(2)additional annual renewals. Grau & Associates (Grau) welcomes the opportunity to respond to the Naples Heritage Community Development District's (the "District") Request for Proposal (RFP), and we look forward to continuing working with you on your audit.We are an energetic and robust team of knowledgeable professionals and are a recognized leader of providing services to Community Development Districts.As one of Florida's few firms to primarily focus on government,we are especially equipped to provide you an effective and efficient audit. Special district audits are at the core of our practice:we have a total of 360 clients,329 or 91%of which are special districts.We know the specifics of the professional services and work products needed to meet your RFP requirements like no other firm.With this level of experience,we are able to increase efficiency, to provide immediate and continued savings,and to minimize disturbances to client operations. Why Grau&Associates: Knowledgeable Audit Team Grau is proud that the personnel we assign to your audit are some of the most seasoned auditors in the field.Our staff performs governmental engagements year round.When not working on your audit,your team is refining their audit approach for next year's audit. Our engagement partners have decades of experience and take a hands-on approach to our assignments,which all ensures a smoother process for you. Servicing your Individual Needs Our clients enjoy personalized service designed to satisfy their unique needs and requirements. Throughout the process of our audit,you will find that we welcome working with you to resolve any issues as swiftly and easily as possible. In addition, due to Grau's very low turnover rate for our industry,you also won't have to worry about retraining your auditors from year to year. Developing Relationships We strive to foster mutually beneficial relationships with our clients. We stay in touch year round, updating,collaborating and assisting you in implementing new legislation,rules and standards that affect your organization.We are also available as a sounding board and assist with technical questions. Maintaining an Impeccable Reputation We have never been involved in any litigation, proceeding or received any disciplinary action. Additionally,we have never been charged with,or convicted of,a public entity crime of any sort.We are financially stable and have never been involved in any bankruptcy proceedings. 1 6 I 1 A Agenda Page 49 Complying With Standards Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards,issued by the Comptroller General of the United States,and the Rules of the Auditor General of the State of Florida, and any other applicable federal, state and local regulations. We will deliver our reports in accordance with your requirements. This proposal is a firm and irrevocable offer for 90 days.We certify this proposal is made without previous understanding,agreement or connection either with any previous firms or corporations offering a proposal for the same items. We also certify our proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action,and was prepared in good faith. Only the person(s),company or parties interested in the project as principals are named in the proposal.Grau has no existing or potential conflicts, and anticipates no conflicts during the engagement.Our Federal I.D.number is 20-2067322. We would be happy to answer any questions or to provide any additional information.We are genuinely excited about the prospect of serving you and establishing a long-term relationship.Please do not hesitate to call or email either of our Partners,Antonio J.Grau,CPA(tgrau@graucpa.com)or Racquel McIntosh,CPA (rmcintosh@graucpa.com) at 561.994.9299. We thank you for considering our firm's qualifications and experience. Very truly yours, Grau&Associates Antonio J.Grau • 1611 Al2 Agenda Page 50 Firm Qualifications F:901 Grau & Associates CERTIFIED PUBLIC ACCOUNTANTS 3 1611A2 Agenda Page 51 Grau's Focus and Experience OurTeam ----_ is 410 0 40i 9/13 2005 IA Employeesare CPAS Year founded 2 11 2 Partners Professional Administrative Staff Professionals Services Provided munity Development 297comDistricts Served Properly registered and licensed professional Accounting Attestation corporation by the state of FLORIDA ,.__: Arbitrage Management u Services Consulting \ I _ t We are proud Members of , the American Institute of Certified Public Accountants & the Florida Institute of Certified Public 9 Accountants Professional Go° 0 Groups 04 External quality review program:consistently receives a pass Internal:ongoing AICPA I FICPA I GFOA I FASD I FGFOA See next page for monitoring to maintain report and certificate quality (/ Grau&Associates \,r 4 1611A2 Agenda Page 52 ‘41) Peer Review F/CPA �. APAProgram i kr St InstittOe FICPA Peer Review Program A;GPA Peer Review Program Administered in Florida Ad;n,nistered in Florida by The Florida Institute of CPAs by the Florida Institute of CPAs February 20, 2020 Antonio Grau Grau & Associates 951 Yamato Rd Ste 280 Boca Raton, FL 33431-1809 Dear Antonio Grau: It is my pleasure to notify you that on February 20, 2020, the Florida Peer Review Committee accepted the report on the most recent System Review of your firm.The due date for your next review is December 31, 2022.This is the date by which all review documents should be completed and submitted to the administering entity. As you know, the report had a peer review rating of pass. The Committee asked me to convey its congratulations to the firm. Thank you for your cooperation. Sincerely, F? R Peer Review Team FICPA Peer Review Committee paul a©ficpa.org 800-342-3197 ext. 251 Florida Institute of CPAs cc: Daniel Hevia, Racquel McIntosh Firm Number: 900004390114 Review Number: 571202 3800 Esplanade Way.Suite 21G Tallahassee FL 32311 800 342 3197.in Florida 1850 224.2727 I Fax'850 222.8190 wwwficpa nrq Grau&Associates 5 cru,r1,1r„xrt., ,OlitiTnwrc I o11A2 Agenda Page 53 r! . . p Firm & Staff Experience irl ( �rau & Associates CERTIFIED PUBLIC ACCOUNTANTS 6 � 6I1A2 Agenda Page 54 GRAU AND ASSOCIATES COMMUNITY Profile Briefs: DEVELOPMENT DISTRICT EXPERIENCE Antonio J GRAU, CPA BY MANAGEMENT COMPANY (Partner) Years Performing Audits:30+ CPE(last 2 years): Government PFM Accounting,Auditing: 12 24 hours;Accounting, Auditing and Other: GMS 58 hours 78 Professional Memberships:AICPA, FICPA, FGFOA, GFOA 4 .. Racquel McIntosh, CPA (Partner) MERITUS Years Performing SDS RIZZETTA 23 60 47 Audits: 14+ CPE(last 2 years): Government Accounting,Auditing: 38 hours;Accounting, Auditing and Other: 56 hours Professional Memberships:AICPA, FICPA, FGFOA, FASD "Here at Grau &Associates,staying up to date with the current technological landscape is one of our top priorities.Not only does it provide a more positive experience for our clients,but it also allows us to perform a more effective and efficient audit. With the every changing technology available and utilized by our clients, we are constantly innovating our audit process." - Tony Grau "Quality audits and exceptional client service are at the heart of every decision we make.Our clients trust us to deliver a quality audit,adhering to high standards and assisting them with improvements for their organization." -Racquel McIntosh �j' Grau&Associates • k'ilfiil il%4I Il' . 11iv'AY'f,G � i1I. A2 Agenda Page 55 YOUR ENGAGEMENT TEAM Grau's client-specific engagement team is meticulously organized in order to meet the unique needs of each client. Constant communication within our solution team allows for continuity of staff and audit team. Grau contracts with an An advisory consultant will outside group of IT be available as a sounding management consultants to board to advise in those assist with matters areas where problems are including,but not limited to; encountered. network and database security,internet security and vulnerability testing. Audit Staff The assigned personnel will The Engagement Partner will work closely with the partner participate extensively during and the District to ensure that the various stages of the the financial statements and all engagement and has direct other reports are prepared in responsibility for engagement accordance with professional policy,direction,supervision, standards and firm policy. quality control,security, Responsibilities will include confidentiality of information planning the audit; of the engagement and communicating with the client communication with client and the partners the progress personnel.The engagement of the audit;and partner will also be involved determining that financial directing the development of statements and all reports the overall audit approach issued by the firm are accurate, and plan;performing an complete and are prepared in overriding review of work accordance with professional papers and ascertain client standards and firm policy. satisfaction. Grau&Associates 8 16 I A 2 Antonio `Tony ` J. 9rat CPA '�""`""""°��_...., Benda rage 56 Partner Contact: tgrau@graucpa.com I (561) 939-6672 Experience For over 30 years,Tony has been providing audit, accounting and consulting services to the firm's governmental,non-profit, employee benefit,overhead and arbitrage clients.He provides , rt, guidance to clients regarding complex accounting issues, internal controls and operations. `yy """�"" As a member of the Government Finance Officers Association Vit Special Review Committee, Tony participated in the review " 1 . process for awarding the GFOA Certificate of Achievement in } 1' ! Financial Reporting.Tony was also the review team leader for the Quality Review of the Office of Management Audits of t - School Board of Miami-Dade County.Tony received the AICPA advanced level certificate for governmental single audits. A *Weft Education University of South Florida (1983) Bachelor of Arts Business Administration Clients Served (partial list) (>300) Various Special Districts, including: Bayside Improvement Community Development District St. Lucie West Services District Dunes Community Development District Ave Maria Stewardship Community District Fishhawk Community Development District(I,II,IV) Rivers Edge II Community Development District Grand Bay at Doral Community Development District Bartram Park Community Development District Heritage Harbor North Community Development District Bay Laurel Center Community Development District Boca Raton Airport Authority Greater Naples Fire Rescue District Key Largo Wastewater Treatment District Lake Worth Drainage District South Indian River Water Control Professional Associations/Memberships American Institute of Certified Public Accountants Florida Government Finance Officers Association Florida Institute of Certified Public Accountants Government Finance Officers Association Member City of Boca Raton Financial Advisory Board Member Professional Education (over the last two years) Course Hours Government Accounting and Auditing 24 Accounting,Auditing and Other 58 Total Hours 82(includes of 4 hours of Ethics CPE) Graze&Associates 1 6 I 1 A 2 u Racquel C. McIntosh, CPA Partner Agenda Page 57 4 to Ammi111111011114 . Contact: rmcintosh@graucpa.com I (561) 939-6669 I Experience Racquel has been providing government audit, accounting and advisory services to our clients for over 14 years. She serves as the firm's quality control partner; in this capacity she closely ,i monitors engagement quality ensuring standards are followed 1 and maintained throughout the audit. Racquel develops in-house training seminars on current government auditing, accounting, and legislative topics and also provides seminars for various government organizations. In 1 addition, she assists clients with implementing new accounting software,legislation,and standards. Education Florida Atlantic University(2004) Master of Accounting Florida Atlantic University(2003) Bachelor of Arts: Finance,Accounting Clients Served (partial list) (>300) Various Special Districts, including: Carlton Lakes Community Development District Westchase Community Development District Golden Lakes Community Development District Monterra Community Development District Rivercrest Community Development District Palm Coast Park Community Development District South Fork III Community Development District Long Leaf Community Development District TPOST Community Development District Watergrass Community Development District East Central Regional Wastewater Treatment Facilities Indian Trail Improvement District Pinellas Park Water Management District Ranger Drainage District South Trail Fire Protection and Rescue Service District Professional Associations/Memberships American Institute of Certified Public Accountants FICPA State&Local Government Committee Florida Institute of Certified Public Accountants FGFOA Palm Beach Chapter Professional Education (over the last two years) Course Hours Government Accounting and Auditing 38 Accounting,Auditing and Other 56 Total Hours 94 (includes of 4 hours of Ethics CPE) Gran&Associates 10 1 6 I 1 A2 Agenda Page 58 References rkr ,.., iirGrau & Associates CERTIFIED PUBLIC ACCOLIN'IAIVIS 11 1611A2 Agenda Page 59 We have included three references of government engagements that require compliance with laws and regulations, follow fund accounting, and have financing requirements, which we believe are similar to the District. Dunes Community Development District Scope of Work Financial audit Engagement Partner Antonio J. Grau Dates Annually since 1998 Client Contact Darrin Mossing, Finance Director 475 W. Town Place, Suite 114 St. Augustine, Florida 32092 904-940-5850 Two Creeks Community Develo •ment District Scope of Work Financial audit Engagement Partner Antonio J. Grau Dates Annually since 2007 Client Contact William Rizzetta, President 3434 Colwell Avenue, Suite 200 Tampa, Florida 33614 813-933-5571 Journey's End Community Development District Scope of Work Financial audit Engagement Partner Antonio J. Grau Dates Annually since 2004 Client Contact Todd Wodraska,Vice President 2501 A Burns Road Palm Beach Gardens, Florida 33410 561-630-4922 0Urau&Associates 12 I 6 11 A2 Agenda Page 60 Specific Audit Approach (rjGrau & Associates CERTIFIED PUBLIC ACCOUN JANIS 13 I 6 I 1 A 2 Agenda Page 61 AUDIT APPROACH Grau's Understanding of Work Product/Scope of Services: We recognize the District is an important entity and we are confident our firm is eminently qualified to meet the challenges of this engagement and deliver quality audit services. You would be a valued client of our firm and we pledge to commit all firm resources to provide the level and quality of services(as described below) which not only meet the requirements set forth in the RFP but will exceed those expectations.Grau&Associates fully understands the scope of professional services and work products requested. Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards,issued by the Comptroller General of the United States,and the Rules of the Auditor General of the State of Florida and any other applicable Federal,State of Local regulations.We will deliver our reports in accordance with your requirements. Proposed segmentation of the engagement Our approach to the audit engagement is a risk-based approach which integrates the best of traditional auditing techniques and a total systems concept to enable the team to conduct a more efficient and effective audit.The audit will be conducted in three phases,which are as follows: PHASE I: PHASE II: PHASE III: Preliminary Execution of the Completion and " Planning Audit Plan Delivery Phase I - Preliminary Planning A thorough understanding of your organization, service objectives and operating environment is essential for the development of an audit plan and for an efficient, cost-effective audit. During this phase, we will meet with appropriate personnel to obtain and document our understanding of your operations and service objectives and, at the same time, give you the opportunity to express your expectations with respect to the services that we will provide. Our work effort will be coordinated so that there will be minimal disruption to your staff. During this phase we will perform the following activities: » Review the regulatory, statutory and compliance requirements.This will include a review of applicable federal and state statutes, resolutions, bond documents, contracts, and other agreements; » Read minutes of meetings; » Review major sources of information such as budgets, organization charts, procedures, manuals,financial systems,and management information systems; » Obtain an understanding of fraud detection and prevention systems; » Obtain and document an understanding of internal control, including knowledge about the design of relevant policies, procedures, and records, and whether they have been placed in operation; » Assess risk and determine what controls we are to rely upon and what tests we are going to perform and perform test of controls; » Develop audit programs to incorporate the consideration of financial statement assertions, specific audit objectives,and appropriate audit procedures to achieve the specified objectives; » Discuss and resolve any accounting, auditing and reporting matters which have been identified.co_ ; (.1 rau&ilssoci ite5 14 1611A2 Agenda Page 62 Phase II - Execution of Audit Plan The audit team will complete a major portion of transaction testing and audit requirements during this phase. The procedures performed during this period will enable us to identify any matter that may impact the completion of our work or require the attention of management. Tasks to be performed in Phase II include,but are not limited to the following: » Apply analytical procedures to further assist in the determination of the nature, timing, and extent of auditing procedures used to obtain evidential matter for specific account balances or classes of transactions; » Perform tests of account balances and transactions through sampling,vouching,confirmation and other analytical procedures;and » Perform tests of compliance. Phase III - Completion and Delivery In this phase of the audit, we will complete the tasks related to year-end balances and financial reporting. All reports will be reviewed with management before issuance, and the partners will be available to meet and discuss our report and address any questions.Tasks to be performed in Phase III include,but are not limited to the following: » Perform final analytical procedures; » Review information and make inquiries for subsequent events;and » Meeting with Management to discuss preparation of draft financial statements and any potential findings or recommendations. You should expect more from your accounting firm than a signature in your annual financial report. Our concept of truly responsive professional service emphasizes taking an active interest in the issues of concern to our clients and serving as an effective resource in dealing with those issues.In following this approach,we not only audit financial information with hindsight but also consider the foresight you apply in managing operations. Application of this approach in developing our management letter is particularly important given the increasing financial pressures and public scrutiny facing today's public officials. We will prepare the management letter at the completion of our final procedures. In preparing this management letter,we will initially review any draft comments or recommendations with management.In addition,we will take necessary steps to ensure that matters are communicated to those charged with governance. In addition to communicating any recommendations,we will also communicate the following,if any: » Significant audit adjustments; » Significant deficiencies or material weaknesses; » Disagreements with management; and » Difficulties encountered in performing the audit. (,rau Associates 15 1611A2 Agenda Page 63 Our findings will contain a statement of condition describing the situation and the area that needs strengthening, what should be corrected and why. Our suggestions will withstand the basic tests of corrective action: Is the recommendation cost effective? Is the recommendation the simplest to effectuate in order to correct a problem? Is the recommendation at the heart of the problem and not just correcting a symptomatic matter? Is the corrective action taking into account why the deficiency occurred? To assure full agreement with facts and circumstances, we will fully discuss each item with Management prior to the final exit conference.This policy means there will be no "surprises" in the management letter and fosters a professional,cooperative atmosphere. Communications We emphasize a continuous,year-round dialogue between the District and our management team.We regularly communicate through personal telephone calls and electronic mail throughout the audit and on a regular basis. Our clients have the ability to transmit information to us on our secure client portal with the ability to assign different staff with separate log on and viewing capability. This further facilitates efficiency as all assigned users receive electronic mail notification as soon as new information has been posted into the portal. 0 0 Grau&Associates 611 A2 Agenda Page 64 Cost of Services Grau & Associates CI FIFIED PUBLIC ACCOUNTANTS 17 1 6 I 1 A ? Agenda Page 65 Our proposed all-inclusive fees for the financial audit for the fiscal years ended September 30, 2020-2022 are as follows: Year Ended September 30, Fee 2020 $2,900 2021 $3,000 2022 $3,100 TOTAL (2020-2022) $9.000 The above fees are based on the assumption that the District maintains its current level of operations.Should conditions change or Bonds are issued the fees would be adjusted accordingly upon approval from all parties concerned. CAG!au&/\ssotiales 18 1611A2 Agenda Page 66 Supplemental Information { Grau & Associates CERTIFIED PUBLIC ACCOUNTANTS 19 1 6 I 1 A 2 Agenda Page 67 PARTIAL LIST OF CLIENTS SPECIAL DISTRICTS „ U v a a w �9 c 2 N rT+ c C = N Boca Raton Airport Authority ✓ ✓ ✓ 9/30 Captain's Key Dependent District ✓ ✓ 9/30 Central Broward Water Control District ✓ ✓ 9/30 Collier Mosquito Control District ✓ V 9/30 Coquina Water Control District ✓ ✓ 9/30 East Central Regional Wastewater Treatment Facility ✓ ✓ 9/30 Florida Green Finance Authority ✓ 9/30 Greater Boca Raton Beach and Park District ✓ ✓ 9/30 Greater Naples Fire Control and Rescue District ✓ ✓ V 9/30 Green Corridor P.A.C.E. District ✓ ✓ 9/30 Hobe-St. Lucie Conservancy District ✓ V 9/30 Indian River Mosquito Control District ✓ 9/30 Indian Trail Improvement District ✓ ✓ 9/30 Key Largo Waste Water Treatment District ✓ ✓ ✓ ✓ 9/30 Lake Padgett Estates Independent District ✓ ✓ 9/30 Lake Worth Drainage District ✓ ✓ 9/30 Loxahatchee Groves Water Control District ✓ 9/30 Old Plantation Control District ✓ ✓ 9/30 Pal Mar Water Control District ✓ ✓ 9/30 Pinellas Park Water Management District ✓ ✓ 9/30 Pine Tree Water Control District(Broward) ✓ ✓ 9/30 Pinetree Water Control District(Wellington) ✓ 9/30 Ranger Drainage District ✓ ✓ ✓ 9/30 Renaissance Improvement District ✓ ✓ 9/30 San Carlos Park Fire Protection and Rescue Service District ✓ ✓ 9/30 Sanibel Fire and Rescue District ✓ ✓ 9/30 South Central Regional Wastewater Treatment and Disposal Board ✓ ✓ 9/30 South-Dade Venture Development District ✓ ✓ 9/30 South Indian River Water Control District ✓ V ✓ 9/30 South Trail Fire Protection&Rescue District V V 9/30 Spring Lake Improvement District ✓ ✓ 9/30 St. Lucie West Services District ✓ ✓ V 9/30 Sunshine Water Control District ✓ ✓ 9/30 West Villages Improvement District ✓ ✓ 9/30 Various Community Development Districts(297) ✓ ✓ 9/30 TOTAL 332 5 3 327 J ` (;rau&Associates ,� 20 / bitk2 Agenda Page 68 ADDITIONAL SERVICES CONSULTING /MANAGEMENT ADVISORY SERVICES Grau & Associates also provide a broad range of other management consulting services. Our expertise has been consistently utilized by Governmental and Non-Profit entities throughout Florida. Examples of engagements performed are as follows: • Accounting systems • Fixed asset records • Development of budgets • Cost reimbursement • Organizational structures • Indirect cost allocation • Financing alternatives • Grant administration and compliance • IT Auditing ARBITRAGE The federal government has imposed complex rules to restrict the use Current of tax-exempt financing. Their principal purpose is to eliminate any ) Arbitrage significant arbitrage incentives in a tax-exempt issue. We have Calculations determined the applicability of these requirements and performed the rebate calculations for more than 150 bond issues, including both fixed and variable rate bonds. We look forward to providing Naples Heritage Community Development District with our resources and experience to accomplish not only those minimum requirements set forth in your Request for Proposal, but to exceed those expectations! For even more information on Grau &Associates please visit us on www.graucpa.com. �1� (;rat Associates 21 1611A2 N m 0 0 0 O O O O O O O O Cu C M II M O) N M M C r u. 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O Q O Q. 0. 0 O Z a ill< 0 a) a) ) s c u) c ` O N i (6 y C E a 0 E ,- a O 0 O U) >.N .0 a Y C LL oes _ a) C a) ra a) 0 o l0 U I cs 1 6I1 A2 Berger, Toombs, Gaines,& Grau& Naples Heritage CDD Frank Associates Audit RFP Point Totals Supervisor Gaynor Ability of Proposer's Understandi Ability to Furnish the Audit Firm Personnel Experience ng Scope of Required Services Price(20 Points) Totals (20 Points) (20 Points) RFP (20 Points) (100 Points) (20 Points) Berger,Toombs,Gaines,& 20 20 20 20 10 90 90 Frank Grau&Associates 20 20 20 20 20 100 100 Supervisor James Ability of Proposer's Understandi Ability to Furnish the Totals Audit Firm Personnel Experience ng Scope of Required Services Price(20 Points) (20 Points) (20 Points) RFP (20 Points) (100 Points) (20 Points) Berger,Toombs,Gaines,& 20 20 20 20 10 90 90 Frank Grau&Associates 20 20 20 20 20 100 100 Supervisor Leonhard Ability of Proposer's Understandi Ability to Furnish the Totals Audit Firm Personnel Experience ng Scope of Required Services Price(20 Points) (20 Points) (20 Points) RFP (20 Points) (100 Points) _ (20 Points) Berger,Toombs,Gaines,& 0 0 Frank Grau&Associates 0 0 Supervisor Ramundo Ability of ' Proposer's Understandi Ability to Furnish the Totals Audit Firm Personnel Experience ng Scope of Required Services Price(20 Points) (20 Points) (20 Points) RFP (20 Points) (100 Points) (20 Points) Berger,Toombs,Gaines,& 20 20 20 20 30 90 90 Frank Grau&Associates 20 20 20 20 20 100 100 Supervisor Rutkowski Ability of Proposer's Ability to Furnish the Understandi Totals Audit Firm Personnel Experience Required Services Price(20 Points) (20 Points) (20 Points) ng SRFPe of (20 Points) (100 Points) Berger,Toombs,Gaines,& 20 20 20 20 10 90 90 Frank Grau&Associates 20 20 20 20 20 100 100 Total Points 360 400 I 6 I 1 A 2 Agenda Page 72 REGULAR MEETING 16I1A2 951 Yamato Road•Suite 280 i► • Boca Raton, Florida 33431 0 Gl au & Associates (561)994-9299-(800)299-4728 Fax (561)994-5623 t.1,R Iell.l> ell Hui( -1(:( otiNiANI www.graucpa,com November 11,2020 To Board of Supervisors Naples Heritage Community Development District 210 N. University Drive,Suite 702 Coral Springs,FL 33071 We are pleased to confirm our understanding of the services we are to provide Naples Heritage Community Development District, Collier County,Florida('the District')for each of the fiscal years ended September 30, 2020 with an option for two one-year renewals.We will audit the financial statements of the governmental activities and each major fund,including the related notes to the financial statements, which collectively comprise the basic financial statements of Naples Heritage Community Development District as of and for the fiscal year ended September 30,2020 with an option of two one-year renewals,in addition, we will examine the District's compliance with the requirements of Section 218.415 Florida Statutes. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI),such as management's discussion and analysts(MD&A),to supplement the District's basic financial statements. Such information,although not a part of the basic financial statements,is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational,economic,or historical context As part of our engagement,we will apply certain limited procedures to the District's RSI In accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance, The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis 2) Budgetary comparison schedule Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented,In all material respects,in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, Issued by the Comptroller General of the United States,and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions.We will issue a written report upon completion of our audit of the District's financial statements,We cannot provide assurance that an unmodified opinion will be expressed.Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs,If our opinion on the financial statements is other than unmodified, we wilt discuss the reasons with you in advance, If,for any reason,we are unable to complete the audit or are unable to form or have not formed an opinion,we may decline to express an opinion or issue a report,or may withdraw from this engagement, We will also provide a report (that does not include an opinion)on internal control related to the financial statements and compliance with the provisions of laws,regulations,contracts,and grant agreements,noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards.The report on internal control and on compliance and other matters will include a paragraph that states(1)that the purpose of the report Is solely to describe the scope of testing of internal Control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District's Internal control on compliance,and(2)that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control and compliance.The paragraph will also state that the report is not suitable for any other purpose.if during our audit we become aware that the District Is subject to an audit requirement that is not encompassed in the terms of this engagement,we will communicate to management and those charged with governance that an audit in accordance with U.S.generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal,regulatory,or contractual requirements, 611A2 Naples Heritage Community Development District 2 Examination Objective The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute 218.415 in accordance with Rule 10.556(10)of the Auditor General of the State of Florida. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion,We will issue a written report upon completion of our examination of the District's compliance.The report will include a statement that the report is intended solely for the information and use of management,those charged with governance,and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties.We cannot provide assurance that an unmodified opinion will be expressed, Circumstances may arise In which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the Districts compliance Is other than unmodified,we will discuss the reasons with you In advance.If,for any reason,we are unable to complete the examination or are unable to form or have not formed en opinion,we may decline to express an opinion or issue a report,or may withdraw from this engagement. Other Services We will assist in preparing the financial statements and related notes of the District in conformity with U.S.generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards The other services are limited to the financial statement services previously defined.We, in our sole professional judgment. reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Management Responsibilities Management is responsible for compliance with Florida Statute 218.415 and will provide us with the information required for the examination.The accuracy and completeness of such information Is also management's responsibility.You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them.In addition,you will be required to make certain representations regarding compliance with Florida Statute 218.415 In the management representation letter. Further,you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience;evaluate the adequacy and results of those services;and accept responsibility for them, Management is responsible for designing, implementing and maintaining effective internal controls, Including evaluating and monitoring ongoing activities,to help ensure that appropriate goals and objectives are met;following laws and regulations;and ensuing that management and financial information is reliable and property reported. Management is also responsible for Implementing systems designed to achieve compliance with applicable laws,regulations,contracts,and grant agreements.You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S.generally accepted accounting principles,and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information, You are also responsible for providing us with(1)access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements,(2)additional information that we may request for the purpose of the audit, and(3)unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial,both individually and in the aggregate,to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud,and for informing us about all known or suspected fraud affecting the government involving(1)management,(2)employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees,former employees,grantors,regulators,or others in addition,you are responsible for identifying and ensuring that the government complies with applicable laws,regulations,contracts,agreements,and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws,regulations,contracts or grant agreements,or abuse that we report. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements,performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter, This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions,for the report,and for the timing and format for providing that information, i � I1A2 Naples Heritage Community Development District 3 With regard to the electronic dissemination of audited financial statements,including financial statements published electronically on your website, you understand that electronic sites are a means to distribute Information and,therefore,we are not required to read the Information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore,our audit wilt involve judgment about the number of transactions to be examined and the areas to be tested.An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement,whether from(1)errors, (2)fraudulent financial reporting,(3)misappropriation of assets,or(4)violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.Because the determination of abuse is subjective. Government Auditing Standards do not expect auditors to provide reasonable as iirance of detecting abuse. Because of the inherent limitations of an audit,combined with the inherent limitations of internal control,and because we will not perform a detailed examination of all transactions,there is a risk that material misstatements may exist and not be detected by us,even though the audit is properly planned and performed in accordance with U.S.generally accepted auditing standards and Government Auditing Standards. In addition,an audit is not designed to detect immaterial misstatements or violations of taws or governmental regulations that do not have a direct and material effect on the financial statements.Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories,and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions, We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements;compliance with laws,regulations,contracts,and grant agreements and other responsibilities required by generally accepted auditing standards Audit Procedures—Internal Control Our audit will include obtaining an understanding of the government and its environment,including internal control,sufficient to assess the risks of material misstatement of the financial statements and to design the nature,timing,and extent of further audit procedures, Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material.effect on the financial statements.Our tests,if performed,will be less in scope than would be necessary to render an opinion on internal control and, accordingly,no opinion will be expressed in our report on internal control Issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses, However,during the audit,we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards end Government Auditing Standards Audit Procedures---Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,we will perform tests of the District's compliance with the provisions of applicable laws,regulations,contracts,agreements,and grants. However,the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Engagement Administration,Fees,and Other We understand that your employees will prepare all confirmations we request and will locate any documents selected by us for testing. The audit documentation for this engagement is the property of Grau & Associates and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings,or to carry out oversight responsibilities. We will notify you of any such request If requested, access to such audit documentation will be provided under the supervision of Grau &Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties.These parties may intend,or decide,to distribute the copies or information contained therein to others,including other governmental agencies.Notwithstanding the foregoing,the parties acknowledge that various documents reviewed or produced during the conduct of the audit may be public records under Florida law. The District agrees to notify Grau & Associates of any public record request it receives that involves audit documentation. 1611A2 Naples Heritage Community Development District 4 Our fee for these services$2,900 for the Se ptember 34,2020 audit, The tees for the two additional annual renewals for the fiscal years 2021 and 2022 will be$3,000 and $3,100, respectively, unless there is a change in activity by the District which results in additional audit work or if debt is issued, We will complete the audit within prescribed statutory deadlines, with the understanding that your employees will provide Information needed to perform the audit on a timely basis. The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding,we will contact the party(ies)contesting the audit finding for guidance prior to destroying the audit documentation. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation.Invoices veil be submitted in sufficient detail to demonstrate compliance with the terms of this agreement.In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full, If we elect to terminate our services(or nonpayment,our engagement will be deemed to have been completed upon written notification of termination,even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination.The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. if significant additional time is necessary,we will discuss it with you and arrive at a new fee estimate. This agreement may be renewed each year thereafter subject to the mutual agreement by both parties to all terms and fees. The fee for each annual renewal will be agreed upon separately. The District has the option to terminate this agreement with or without cause by providing thirty (30)days written notice of termination to Grau&Associates. Upon any termination of this agreement,Grau&Associates shall be entitled to payment of all work and/or services rendered up until the effective termination of this agreement,subject to whatever claims or off-sets the District may have against Grau&Associates. We will provide you with a copy of our most recent external peer review report and any letter of comment,and any subsequent peer review reports and letters of comment received during the period of the contract.Our 2019 peer review report accompanies this letter. We appreciate the opportunity to be of service to Naples Heritage Community Development District and believe this letter accurately summarizes the significant terms of our engagement.If you have any questions,please let us know.If you agree with the terms of our engagement as described in this letter,please sign the enclosed copy and return it to us. Very truly yours, Grau&Associates — — Racquel McIntosh "Grau&Associates must comply with Senate Bill 664 regarding the use RESPONSE: of E verify beginning 1/1f21. This letter correctly sets forth the understanding of Naples Heritage Community Development District. ey Justin Faircioth Title: District Manager/Secretary Date; 11/13/20 Naples Heritage Community Development District 1 6 I 1 A 2 5 F CIM 46. AICPA Per , .ftgram F KPA PNr RIM,*Program AlCPA Poor Rovlaw Program Aor uslered in%rqg t Pre Florea unsure of CPAs Acrnnartered tot.f Na+da b7 tra Fbnda Insk4Ao o<CPAs February 20,2020 Antonio Grau Grau&Associates 051 Yarn o Rd Ste 280 Boca Raton,FL 33431-1809 Dear,Antonio Grau tt is my pleasure to notify you that on February 20,2020,the Florida Peer Review Committee accepted the report on the most recent system Review of your firm The due date for your next review is December 31, 2022 This is the date by which all review documents should be completed and submitted to the administering ently As you know, the report had a peer review rating of pass The Committee asked me to convey its congratulations to the firm. Thank you for your cooperation Sincerer,}� �^► FICPA Pet4 kiv ew Peer Review Team FICPA Peer Review Committee paulicpa.org 800-342-3197 ext 251 Flonda Institute of CPAs cc Daniel Neva.Racquet McIntosh Firm Number 900034390114 Review Number 571202 I611A2 1NVO1 iEPage81 Public Risk Insurance Advisors P. O. Box 2416 Customer Naples Heritage CDD Daytona Beach, FL 32115 Acct# 1789 Date 09/21/2020 Customer Robin Russell Service Karen Bryan Page 1 of 1 Payment Information Invoice Summary $ 7,747.00 Naples Heritage CDD Payment Amount Payment for: Invoice#69698 Naples Heritage Community Development District PK2FL1 0114007 19-13 Inframark Infrastructure Management Services 210 N. University Drive,#702 Thank You Coral Springs, FL 33071 Customer: Naples Heritage CDD Invoice Effective Transaction Description Policy#PK2FL1 0114007 19-13 10/01/2019-10/01/2021 Preferred Governmental Insurance Trust (PGIT) 69698 10/01/2020 Policy change Business Auto-PKG Anniv Endt 1 500.00 General Liability-PKG Anniv Endt 1 4,500.00 Public Officials&Employment Practices Liability-PKG Anniv 2,747.00 Endt 1 Total $ 7,747.00 t iisdith You Public Risk Insurance Advisors (386)252-6176 Date P. O. Box 2416 09/21/2020 Daytona Beach, FL 32115 16I1Ap Preferred Governmental Insurance Trust Agenda Page 82 Coverage Agreement Endorsement Endorsement No.: 001 Effective Date: See Below Member: Naples Heritage Community Development District Agreement No.: PK2FL1 0114007 19-13 Coverage Period: 10/01/2019 to 10/01/2021 Premium for Second Annual Installment: $7,747 Auto(Symbols 8,9) Coverage is confirmed as being per the attached updated Automobile Schedule. Liability Rating Basis Payroll is amended to$0 #of Employees is amended to 0 Effective 10/01/2020: Per COMMON AGREEMENT CONDITIONS, PGIT MN-090(10 19)paragraph G, LIBERALIZATION, agreement and terms are amended as follows: General Liability PGIT MN 203 part K is amended as follows: 1.arising out of or caused by or contributed to by any actual or alleged deterioration, bursting, inadequacy, design of, control of, maintenance of, or any other alleged responsibility for any structure device, or water course, natural or man-made, including but not limited to: dams, reservoirs, levees, banks. embankments, gates, canals,ditches, gutters, sewers, aqueducts, channels, culverts, retaining walls, drains, tanks, watersheds, or drains, a purpose of which is the containing, carrying, impeding, channeling, diverting, or draining of water or other liquid. However, if coverage is provided in Section I.E.1. of the General Liability Coverage Form, PGIT MN-200 by virtue of limits being shown on the Declarations Page,then this Section K shall not apply to property damage coverage provided in Section I.E of the General Liability Coverage Form, PGIT MN-200, but only as to the bursting or failure of man-made sewer, storm water,grey water, or potable water supply pipes owned and maintained by you. Cyber Liability Endorsement PGIT MN-700(10 20)Media Content Services,Network Security,and Privacy Liability Endorsement replaces and supercedes form PGIT MN-700(10 18) Changes in terms and conditions include but are not limited to: Cyber Crime$250,000 Agg Includes the following sublimits: •Social Engineering Sublimit$250,000(this hasn't changed) •Funds Transfer Fraud$100,000 •Invoice Manipulation$100,00 Utility Fraud$100,000 Aggregate Includes the following sublimits: Subject otherwise to the terms,conditions,and exclusions of the coverage agreement. Issued: 09/21/2020 Authorized By: 2 Year wC Endorsement.rpt 1 611 A2 Preferred Governmental Insurance Trust Agenda Page 83 Coverage Agreement Endorsement Endorsement No.: 001 Effective Date: See Below Member: Naples Heritage Community Development District Agreement No.: PK2FL1 0114007 19-13 Coverage Period: 10/01/2019 to 10/01/2021 -Crypto-Jacking$100,000 Telecommunications Fraud$100,000 PCI DSS sublimit is increased from$250,000 to$1,000,000. Bricking Incident$250,000 sublimit Voluntary Shutdown$250,000 sublimit Subject otherwise to the terms,conditions,and exclusions of the coverage agreement. Issued: 09/21/2020 Authorized By: 2 Year WC Endorsement.rpt 1 6I1 A ? Named Covered Party: Naples Heritage Community DevelopmeMlOgage 84 l3rt? erre Term: 10/01/2020 to 10/01/2021 GOVERNMENTAL ` s INSURANCE TRUST Coverage Provided by: Preferred Governmental Insurance Trust Agreement Number: PK2FL1 0114007 19-13 WHY PREFERRED? Founded in 1999, Preferred Governmental Insurance Trust services over 400 members and fulfills what Florida needs: an insurance program exclusively customized and dedicated to the public sector. This is why we are clearly Preferred. Service provided by local retail agents, dedicated loss control safety managers, and the claims expertise provided by PGCS Claim Services combine to provide optimal Member service. Members have 24/7 access to on-line claims information. Safety training is provided live in person and on-line at no additional cost to Members. Preferred offers property appraisals to all new members upon first joining the Trust and trending of values is performed periodically after the initial appraisals. Initial appraisals are done for all property currently scheduled. Once the initial appraisal is completed, the members then have the choice to insure at appraised values with the Blanket coverage or remain at submitted values with the coverage agreement being endorsed to "stated values"with an 80% co-insurance clause. Preferred provides a full range of risk financing options that are available from first dollar to self insured excess coverage. Public Officials/Employment Practices coverage includes coverage for cyber liability, non-monetary claims including injunctive relief, EEOC, sunshine violations, petition recall, public records law, with defense costs outside of member deductible. General Liability coverage includes a sublimit for inverse condemnation. At Preferred, only workers compensation is subject to audit thus avoiding additional premium charges beyond policy expirations. Additional marketing material may be found on-line at https://pru.oms.oneshield.com. Click on Help for the following programs and benefits: • Badge Program - Cardiac Case management for all police and fire department personnel • Cyber Liability Coverage • HR Risk Management Helpline • Preferred Loss Control Services • Preferred Online Training via Target Solutions platform • Preferred Property Catastrophe Solution • Why Preferred • Preferred Financial Strength • Member Services Guide • Preferred TIPS The brief description of coverage contained in this document is being provided as an accommodation only and is not intended to cover or describe all Coverage Agreement terms.For more complete and detailed information relating to the scope and limits of coverage,please refer directly to the Coverage Agreement documents.Specimen forms are available upon request. Page 3 Print Date:9/21/2020 16I1A2 Agenda Page 85 PreferredVERNMENTAL PUBLIC ENTITY 'NSURANCE'TRUST COMMUNICABLE DISEASE SUBLIMIT— SPECIFIED OPERATION OR LOCATION THIS ENDORSEMENT CHANGES THE AGREEMENT. PLEASE READ IT CAREFULLY. This endorsement modifies coverage provided under the GENERAL LIABILITY COVERAGE FORM, PGIT MN-200 and the LAW ENFORCEMENT LIABILITY FORM, PGIT MN-208 SCHEDULE Specified Operation(s) or Location(s): Operation of any jail, prison, or detention facility; not including temporary holding facilities less than 24 hours and/or; Operation of any elder care, respite care, senior care, nursing care, long term care, group care, or assisted living facilities. A. The following exclusion is added to PGIT MN 200 Section I Coverages, A. Bodily Injury and Property Damage Liability, 2. Exclusions and to PGIT MN 208 Section A Coverage-Law Enforcement Liability,2. Exclusions: This coverage agreement does not apply to: V. 1. Any actual or alleged loss, liability, damage, compensation, injury, sickness, disease, death, medical payment, defense cost, cost, expense or any other amount, that, directly or indirectly and regardless of any other cause contributing concurrently or in any sequence; a. Originates from; b. Is caused by, c. Arises out of; d. Is contributed to by; e. Results from; or f. Is otherwise in connection with; A Communicable Disease or the fear or threat (whether actual or perceived) of a Communicable Disease. 2. Any cost or expense to clean-up, detoxify, remove, monitor or test for a Communicable Disease. This exclusion applies even if the claim against any Insured alleges negligence or other wrongdoing in the: PGIT MN-204(10 20) Page 1 Print Date:9/21/2020 1611A2 Agenda Page 86 Supervising, hiring, employing, training or monitoring of others that may be infected with and spread a Communicable Disease; ii. Testing for a Communicable Disease; iii. Failure to prevent the spread of the Communicable Disease; or iv. Failure to report the Communicable Disease to authorities. This exclusion applies only to the Operation(s) or Location(s) shown in the Schedule above, including any operations, maintenance, ownership, supervision, management, control or locations that are necessary or incidental to the Operation(s) or Location(s) shown in the Schedule above. If a Specified Operation is designated in the Schedule above, this exclusion applies regardless of where the Specified Operation in the Schedule above is conducted, whether such Operation is conducted by you or on your behalf, or whether the Operation is conducted for yourself or for others. If a Specified Location is designated in the Schedule above, this exclusion applies to all liability and all operations only at such Location. For the purpose of this endorsement, Location means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway, waterway or right-of-way of a railroad. However, up to $300,000 per occurrence and in the aggregate, inclusive of expenses and defense and after application of the General Liability Deductible/ Self-Insured Retention is provided for under PGIT MN 200 SECTION I- COVERAGES, A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY claims arising out of, caused or contributed to by, resulting from, or otherwise in connection with Communicable Disease from the above Specified Operation or at the above Specified Location. B. The following definition is added PGIT MN 200 Section V - Definitions: S. Communicable Disease means any infection or contagious disease which can be transmitted by means of any substance or agent from any organism to another organism where: 1) The substance or agent includes, but is not limited to, a virus, bacterium, parasite or other organism or any variation thereof, whether deemed living or not; 2) Regardless of the method of transmission, whether direct or indirect, includes but is not limited to, airborne transmission, bodily fluid transmission, transmission from or to any surface or object, solid, liquid or gas or between humans, animals, or from any animal to any human or from any human to any animal; and 3) The disease, substance or agent can cause or threaten bodily injury, illness, emotional distress, damage to human health, human welfare or tangible or intangible property damage. All other terms and conditions remain unchanged. PGIT MN-204(10 20) Includes copyrighted material of Insurance Services Office, Inc.with its permission Page 2 Print Date 9/21/2020 1 6I1A2 Agenda Page 87 PreferredVERNMENTAL SVURANCETRUST PUBLIC ENTITY MEDIA CONTENT SERVICES, NETWORK SECURITY, AND PRIVACY LIABILITY ENDORSEMENT THIS IS A CLAIMS MADE AND REPORTED COVERAGE ENDORSEMENT.THIS COVERAGE APPLIES ONLY TO THOSE CLAIMS THAT ARE FIRST MADE AGAINST THE COVERED PARTY AND REPORTED IN WRITING TO THE TRUST DURING THE COVERAGE AGREEMENT PERIOD. CLAIM EXPENSES ARE WITHIN AND REDUCE THE LIMIT OF LIABILITY. PLEASE REVIEW CAREFULLY. Item 1. LIMITS OF LIABILITY (Inclusive of claim expenses and subject to sublimits per the insuring agreements): (a) $2.000,000 Each claim (b) $2,000,000 Policy Aggregate for the Agreement Period- but sublimited to: (i) $2,000,000 Aggregate for the Agreement Period, for all Privacy Notification Costs for Privacy Liability (ii) $2,000,000 Aggregate for the Agreement Period, for all regulatory fines and claim expenses for Privacy Liability Item 2. DEDUCTIBLE (Inclusive of claim expenses): (a) $o Each claim (b) $o Each claim for all Privacy Notification Costs for Privacy Liability (c) $0 Each claim for all regulatory fines and claims expenses for Privacy Liability Item 3. RETROACTIVE DATE (if applicable): 10/01/2018 Words and phrases that appear in bold print have special meanings that are defined in PGIT MN-500, PGIT MN- 510 or additional definitions exclusive to this endorsement are defined in SECTION V. DEFINITIONS of the endorsement. I. THIRD PARTY INSURING AGREEMENTS Provided always that the subject act or omission was committed on or subsequent to the retroactive date specified in Item 3. in the endorsement and that prior to the inception date of this policy no Covered Party had a basis to believe that any such act or omission, or related act or omission, might reasonably be expected to be the basis of a claim, then the Trust agrees as follows: A. Media Content Services Liability Coverage The Trust will pay on behalf of the Covered Party all sums in excess of the deductible that the Covered Party becomes legally obligated to pay as damages and claim expenses as a result of a claim first made against the Covered Party and reported in writing to the Trust during the agreement period, alleging a media wrongful act committed by the Covered Party or by someone for whom the Covered Party is legally responsible, including liability assumed under contract. PGIT MN-700(10 20) Page 1 Print Date:9/21/2020 I 6 I 1 A 2 Agenda Page 88 B. Privacy& Security Liability Coverage If, at the time of the respective act, error or omission described below,the Covered Party had in force a privacy policy pertaining to the subject matter of the corresponding subsection, then: 1. the Trust will pay on behalf of the Covered Party all sums in excess of the deductible that the Covered Party becomes legally obligated to pay as damages and claim expenses as a result of a claim first made against the Covered Party and reported in writing to the Trust during the agreement period by reason of a privacy and security wrongful act committed by the Covered Party in the Covered Party's capacity as such. 2. the Trust will pay privacy notification costs, in excess of the deductible that the Covered Party incurs with the Trust's prior written consent resulting from the Covered Party's legal obligation to comply with a data breach reporting requirement due to the Covered Party's failure to prevent unauthorized access, to the extent such unauthorized access (1) results in a data breach from a computer system, and (2) occurred and was reported in writing to the Trust during the agreement period, but only to the sublimit, if purchased, stated in Item 1.(b)(i) in the endorsement. 3. the Trust will pay on behalf of the Covered Party all sums in excess of the deductible that the Covered Party becomes legally obligated to pay as regulatory fines and claim expenses as a result of a regulatory proceeding first made against the Covered Party and reported to the Trust during the agreement period alleging a privacy and security wrongful act by the Covered Party committed in the Covered Party's capacity as such, but only to the sublimit, if any, stated in Item 1. (b)(ii) in the Declarations. C. PCI DSS Coverage 1. The Trust will pay on behalf of the Covered Party for PCI DSS fine and costs in excess of the deductible that the Covered Party is legally obligated to pay as a result of a claim first made against the Covered Party and reported to the Trust during the agreement period or extended reporting period (if applicable) alleging a PCI DSS wrongful act by the Covered Party or an outsourced provider. Provided, however, coverage under this Coverage Agreement is sublimited to an amount of$1,000,000. II. FIRST PARTY INSURING AGREEMENTS A. Cyber Extortion Threat The Trust will indemnify the Covered Party all sums incurred in excess of the deductible and with the Trust's prior written consent for cyber extortion damages as a result of an extortion threat first made against an Covered Party in its capacity as such and reported to the Trust during the agreement period by a person other than an Covered Party or any person acting or proceeding with the knowledge and consent of, at the direction or request of, or with the assistance of a Covered Party. B. Data Breach Response and Crisis Management Coverage The Trust will pay data breach response and crisis management costs incurred in excess of the deductible that the Covered Party incurs for a continuous eighteen (18) month period resulting from a data breach or cyber security breach that is first discovered by the covered party and as soon as notice of the data breach is reported to the Trust. C. Business Interruption and Extra Expense The Trust will indemnify the Covered Party all sums in excess of the deductible for: (a) Loss of business income after the waiting period; and (b) Extra expenses in excess of the applicable deductible the Covered Party sustains during the period of restoration resulting from: (1) an actual interruption of the use of the computer system of the Covered Party provided the claim results from a cyber security breach to the Covered Party's computer system; or. (2) the voluntary and intentional shutdown of the network: PGIT MN-700(10 20) Page 2 Print Date.9/21/2020 1 6 I 1 A 2 Agenda Page 89 a. ordered by an executive officer of the Covered Party who is authorized to make such an order, do the their reasonable believe that such shutdown would limit the financial impact of a cyber security breach; or b. ordered by any federal, state, local of foreign governmental entity in such entity's regulatory or official capacity, due to a cyber security breach, Where such shutdown directly causes a total or partial interruption or deterioration in the Covered Party's business operations. Provided, however the Covered Party's maximum limit of liability applicable to voluntary and intentional shutdown of the network as outlined above is sublimited to $250,000 and shall be part of, and not in addition to, the limit of liability as stated in Item 1 (a). For purposes of this coverage, loss of business income is subject to a 10-hour waiting period. D. Cyber Crime-The aggregate limit for all Cyber Crime sublimits shown below is$250,000. (a) Social Engineering Financial Fraud The Trust will indemnify the Covered Party all sums in excess of the deductible and up to a sublimit of$250,000 for social engineering financial fraud loss directly resulting from a social engineering financial fraud event. This coverage shall only apply if you verify the instruction to transfer money or securities by following a pre-arranged callback or other established procedural method to authenticate the validity or the request prior to acting upon any transfer instructions. (b) Funds Transfer Fraud The Trust will pay or reimburse the Covered Party all sums in excess of the deductible and up to a sublimit of$100,000 for funds transfer fraud loss that the Covered Party incurs directly resulting from a funds transfer fraud event, provided that such funds transfer fraud event is first discovered by the Covered Party during the coverage agreement period. (c) Invoice Manipulation The Trust will pay or reimburse the Covered Party all sums in excess of the deductible and up to a sublimit of$100,000 for invoice manipulation loss that the Covered Party incurs directly resulting from an invoice manipulation fraud event, provided that such invoice manipulation fraud event is first discovered by the Covered Party during the coverage agreement period. E. Utility Fraud-The aggregate limit for all Utility Fraud sublimits shown below is $100,000 (a) Crypto-Jacking The Trust will indemnify the Covered Party all sums in excess of the deductible and up to a sublimit of$100,000 for utility fraud loss the Covered Party incurs directly resulting from a crypto-jacking event, provided that the event is first discovered by the covered party during the coverage agreement period. (b) Telecommunications Fraud The Trust will indemnify the Covered Party all sums in excess of the deductible and up to a sublimit of$100,000 for utility fraud loss the Covered Party incurs directly resulting from a telecommunications fraud event, provided that the event is first discovered by the covered party during the coverage agreement period. F. System Failure Coverage The Trust will indemnify the Covered Party all sums incurred in excess of the deductible for: a) loss of business income after the waiting period; b) extra expense in excess of the applicable deductible, during the period of restoration that the covered party incurs resulting from a system failure directly causing a total or partial interruption or deterioration in the covered party's business operations. The declarations page is amended to include the following table: Limit Waiting Period First Party Coverage Enhancements System Failure Loss of Business Income $1,000,000 10 hours Extra Expense $1,000,000 Deductible Same as item 2a G. Dependent Business Interruption PGIT MN-700(10 20) Page 3 Print Date 9/21/2020 1 6 $ 1 A Agenda Page 90 The Trust will indemnify the Covered Party all sums in excess of the deductible for dependent business interruption loss.The declarations page is amended to include the following table: First Party Coverage Enhancements Limit Waiting Period Dependent Loss of Business Income $1,000,000 10 hours Business Extra Expense $1,000,000 Deductible Interruption Same as item 2a Solely for purposes of this coverage, the definition of Network is defined as: A connected system of computing hardware, software, firmware and associated electronic components and mobile devices, including industrial control systems and SCADA systems (Supervisory control and data acquisition systems) or other industrial IT, under the ownership, operation or control of, or leased by, a dependent business. H. Dependent Business Interruption-System Failure Coverage The Trust will indemnify the Covered Party for system failure dependent business interruption loss. The declarations page is amended to include the following table: First Party Coverage Enhancements Limit Waiting Period Dependent Loss of Business Income $100,000 10 hours Business Extra Expense $100,000 Deductible Interruption System Failure Same as item 2a Solely for purposes of this coverage, the definition of Network is defined as: A connected system of computing hardware, software, firmware and associated electronic components and mobile devices, including industrial control systems and SCADA systems (Supervisory control and data acquisition systems) or other industrial IT, under the ownership, operation or control of, or leased by, a dependent business. III. DEFENSE AND SETTLEMENT A. Defense The Trust has the right and duty to defend any claim against the Covered Party seeking damages payable under the terms of this policy, even if any of the allegations of the claim are groundless, false or fraudulent. Defense counsel may be designated by the Trust or, at the Trust's option, by the Covered Party with the Trust's written consent and subject to the Trust's guidelines. B. Settlement The Trust will have the right and duty to make, with the written consent of the Covered Party, any settlement of a claim under this policy. If the Covered Party refuses to consent to a settlement within the policy's applicable limit of liability that is recommended by the Trust and acceptable to the claimant, then the Trust's limit of liability under this policy will be reduced to the amount of damages for which the claim could have been settled plus all claim expenses incurred up to the time the Trust made its recommendation, plus an additional seventy percent (70%) of claims expenses and damages incurred by the Covered Party after the Trust had made its settlement recommendation, the total of which will not exceed the limit of liability specified in the Declarations. IV. LIMITS OF LIABILITY AND DEDUCTIBLE A. Limit of Liability-Each Claim Subject to Paragraph C. below, the Trust's limit of liability for damages and claim expenses for each claim first made and reported in writing to the Trust during the agreement period will not exceed the amount shown in Item 1.(a) in the Declarations for"Each Claim." B. Limit of Liability- Policy Aggregate The Trust's limit of liability for damages and claim expenses for all claims first made and reported in writing to the Trust during the agreement period and for all privacy notification costs payable under Insuring Agreement l.B.2 will not exceed the aggregate amount shown in Item1.(b) in the Declarations as the"Policy Aggregate,"subject to the following sublimits which are part of and not in addition to the "Policy Aggregate" limit of liability: PGIT MN-700(10 20) Page 4 Print Date 9/21/2020 6 1 1 A 2 Agenda Page 91 1. The sublimit of liability stated in Item 1(b)(i) in the Declarations is the aggregate limit for the agreement period, for all privacy notification costs for privacy liability under Insuring Agreement I.B.2.; and 2. The sublimit of liability stated in Item 1(b)(ii) in the Declarations is the aggregate limit for the agreement period, for all regulatory fines and claim expenses for privacy liability under Insuring Agreement I.B.3. C. Exhaustion of Limits The Trust is not obligated to pay any damages, claim expenses, or privacy notification costs or to defend or continue to defend any claim after the applicable limit of liability has been exhausted by the payment of damages, claim expenses, or privacy notification costs or any combination thereof; or after the Trust has deposited the remaining available limit of liability into a court of competent jurisdiction or tendered the remaining available limit of liability to the Covered Party or, if applicable, to the excess insurer(s) of the Covered Party. D. Deductible 1. The deductible amount shown in Item 2.(a) of the Declarations is the Covered Party's obligation for each claim and applies to the payment of damages and claim expenses.The deductible will be paid by the Covered Party. The limits of liability set forth in the Declarations are in addition to and in excess of the deductible. 2. The deductible amount stated in Item 2.(b) of the Declarations applies separately to each event or series of related events giving rise to an obligation to incur privacy notification costs for privacy liability. The deductible will be paid by the Covered Party. The sublimit set forth in Item 1.(b)(i) in the Declarations are part of and not in addition to the "Policy Aggregate" limit of liability and in excess of the deductible stated in Item 2.(b). 3. The deductible amount stated in Item 2.(c) in the Declarations applies separately to each event or series of related events giving rise to an obligation to incur regulatory fines and claim expenses for privacy liability. The deductible will be paid by the Covered Party.The sublimit set forth in Item 1.(b)(ii) in the Declarations are part of and not in addition to the "Policy Aggregate"limit of liability and in excess of the deductible stated in Item 2.(c). E. Multiple Covered Parties, Claims and Claimants 1. The limits of liability shown in the Declarations are the maximum amount the Trust will pay under this policy for damages, claim expenses and privacy notification costs, regardless of the number of Covered Parties, claims made, claimants, or events giving rise to privacy notification costs. 2. All claims arising from the same or a series of related, repeated or similar acts, errors or omissions or from any continuing acts, errors or omissions will be considered a single claim for purposes of this policy, irrespective of the number of claimants or Covered Parties involved in the claim.All such claims shall be deemed to have been made at the time of the first such claim. 3. All events giving rise to privacy notification costs arising out of a single act, error or omission or related, repeated or similar acts, errors or omissions will be considered a single event for purposes of this policy, irrespective of the number of claimants or Covered Parties involved in the event. All such events shall be deemed to have occurred and the resulting claim made at the time the Covered Party first became aware of the earliest of all such events. V. DEFINITIONS (Items listed below apply to this endorsement only; if definitions that are shown below are also defined elsewhere in the coverage agreement the definition below is the prevailing definition with respect to this endorsement.) A. Advertising means publicly disseminated material which promotes the service, business, or product of the Covered Party or a client of the Covered Party, but only where such material was disseminated at the prior written request of the Covered Party. B. Agreement Period means the period of time as stated on the Common Agreement Declarations, beginning on the effective date and expiring on the date of termination, expiration or cancellation of the Coverage Agreement, whichever is earliest. C. Assumed under contract means liability for damages for personal injury which the Covered PGIT MN-700(10 20) Page 5 Print Date,9/21/2020 1 611 A2 Agenda Page 92 Party is required to indemnify based upon a written contract, hold harmless agreement, indemnity agreement, or similar arrangement, which document: (i)was executed by the Covered Party prior to the occurrence of the personal injury for which indemnity is sought, and (ii) requires the Covered Party to indemnify for personal injury caused in whole or in part by the content of media material used in a media communication. D. Authorized Employee means an employee of yours who is authorized by you to transfer, or to instruct others to transfer, money or securities. E. Claim means: 1. a written demand received by a Covered Party for monetary damages, including the service of suit or initiation of arbitration proceedings; 2. the initiation of a suit or arbitration proceeding against a Covered Party seeking injunctive relief; and 3. with respect to coverage provided under Insuring Clause I.B.3 only, the institution of a regulatory proceeding against the Covered Party. F. Claim Expense means: 1. Reasonable and necessary fees for the defense of a claim defended by an attorney selected by the Trust in accordance with Section III Defense and Settlement as well as other reasonable and necessary fees, costs and expenses that result from the investigation, adjustment, negotiation, arbitration, defense or appeal of a claim; and 2. Premiums on appeal bonds, attachment bonds or similar bonds. Provided, however the Trust is not obligated to apply for or furnish any such bond. G. Computer system means computer hardware, software, networks, networking equipment, applications, associated electronic devices, electronic data storage devices, input and output devices, and back up facilities operated by, owned by, leased to the Covered Party. H. Covered Party per the definition from PGIT MN-500 and the following with respects to this endorsement only: 1. independent contractors but only for media communication services performed at the direction and for the benefit of the Covered Party; Damages means any compensatory damages resulting from a judgment, award or settlement, including pre-judgement and post-judgement interest, which the Covered Party becomes legally obligated to pay as a result of a claim, and punitive, exemplary damages, and multiple damages, if the insuring of such damages is permitted under the laws and public policy of the applicable jurisdiction under which this Coverage Agreement is construed, which the Covered Party becomes legally obligated to pay as a result of a claim. Enforceability of punitive, exemplary damages and multiple damages will be governed by the applicable law that most favors affirmative coverage for such damages. Damages does not include: 1. the return, reduction, loss or restitution of fees, profits, charges, commissions or royalties for goods or services already provided or contracted to be provided, disgorgement of unjust enrichment or profits expenses or costs for media communication performed or to be performed by the Covered Party; 2. Lost investment income; 3. Costs incurred by a Covered Party to withdraw or recall technology products, including products that incorporate a Covered Party's technology products, technology services, or professional services; 4. Costs incurred by a Covered Party to correct, re-perform or complete any technology services or professional services; 5. Costs incurred by a Covered Party or by a third party at the direction of the Covered Party to remediate, repair, replace, restore, modify, update, upgrade, supplement, correct, or otherwise improve a network to a level of functionality beyond that which existed prior to a cyber security breach; 6. Civil or criminal fines or penalties or compliance violation remedies imposed on a Covered Party; provided however, civil fines or penalties shall constitute damages under insuring agreement I.D.1. PCI DSS Coverage; 7. Liquidated damages in excess of a Covered Party's liability that otherwise results from a third party wrongful act; 8. The monetary value of an electronic fund transfer or transaction that is lost or diminished; PGIT MN-700(10 20) Page 6 Print Date:9/21/2020 i611A2 Agenda Page 93 9. Any amounts incurred prior to the Covered Party providing notice of a claim pursuant to the terms of this Coverage Agreement; 10. The value of non-monetary relief, including any amount attributable to or arising therefrom; or 11. Royalty or licensing fees or payments. The term "applicable jurisdiction" shall mean for the purposes of this policy that jurisdiction most favorable to the insurability of punitive or exemplary damages provided that the jurisdiction must be: a. where the punitive or exemplary damages were awarded or imposed; b. where any act which forms the basis of the claim took place; or c. where any Covered Party is incorporated, resides, or has its principal place of business. J. Data Breach means the unauthorized taking, acquisition, obtaining, use or disclosure of information on a computer system, including but not limited to personally identifiable information, charge, debit, and credit card information, banking, financial, and investment services account information, proprietary information, and personal, private, and confidential information. K. Data Breach Reporting Requirement means any provision in a law, statute or regulation, domestic or foreign, that required the covered party to provide notification to affected persons of a breach of such person's personally identifiable information or protected health information. L. Data Breach Response and Crisis Management Costs means 1. Reasonable and necessary costs charged by Breach Response Providers to: a. Determine the legal applicability of and actions necessary to respond to a data breach reporting requirement; b. Perform computer forensics to determine the existence, cause and scope of a data breach or cyber security breach; c. Notify individuals of a data breach who are required to be notified pursuant to any data breach reporting requirement; d. Voluntarily notify individuals of a data breach who may not be required to be notified; e. Operate a call center to manage data breach inquiries; f. Provide credit or identity monitoring and identity protection and restoration services or any similar service for those individuals whose personally identifiable information was or may have been breached; g. Provide medical identity restoration for those individuals whose protected health information was or may have been breached; h. Minimize harm to the Covered Party's reputation by hiring a public relations or crisis communications firm, and 2. Reasonable and necessary costs charged by any qualified provider that is not a Breach Response Provider so long as the qualified provider: a. Is pre-approved in writing by the Trust; or b. Provides comparable services to those enumerated in 1.(a)through 1.(h) above and whose rate shall not exceed the rate the Trust has pre-negotiated with the Breach Response Providers; and 3. Reasonable and necessary costs charged by PCI Forensics Investigator to perform forensics to determine the existence, cause and scope of a breach or suspected breach of cardholder data. M. Extortion Damages means money paid by a Covered Party in its capacity as such and with the Trust's prior written consent to a person reasonably believed to be making an extortion threat for the purpose of ending an extortion threat against the Covered Party. Extortion damages shall include reasonable and necessary expense incurred by a Covered Party with the Trust's prior written consent that directly relate to the Covered Party's efforts to investigate and/or end an extortion threat. It includes reasonable and necessary costs charged by (a) Breach Response Providers; or (b) qualified third parties with the prior consent of the Trust to conduct an investigation and advise the Covered Party how to respond to resolve an extortion threat. N. Extra Expense means reasonable and necessary expenses, including payroll, in excess of the covered party's normal operating expenses that the covered party incurs to reduce or avoid loss of business income and/or restore business operations. PGIT MN-700(10 20) Page 7 Print Date:9/21/2020 1 6I1 A2 Agenda Page 94 O. Extortion Threat means a threat made by a third party or rogue employee demanding payment in consideration for the elimination, mitigation or removal of the threat intended to: 1. Disrupt the network to impair business operations of the Covered Party; 2. Alter, damage or destroy data stored on the network; 3. Use the network to generate and transmit malware to third parties; 4. Deface the Covered Party's website; 5. Access or release data, including personally identifiable information, protected health information; confidential business information, stored or previously stored on the network; 6. Refuse to return data stolen from the network; 7. Prevent access to the network or data by using encryption and withholding the decryption key. P. Funds Transfer Fraud Loss means loss of money or securities directly resulting from a funds transfer fraud event. Q. Funds Transfer Fraud Event means an unauthorized and fraudulent written, electronic, or telephonic instruction transmitted to a financial institution by a third party falsely purporting to be the covered party, directing such financial institution to transfer, pay, debit or deliver money or securities from the Covered Party's account without its knowledge or consent. R. Insured invoice means a printed or electronic statement of any payment owed to the Covered Party for goods, products, or services provided by same. S. Invoice Manipulation Fraud Event means the release or distribution of any fraudulent payment instructions to the Covered Party's client, customer or vendor as a direct result of a cyber security breach in order to mislead or deceive the Covered Party's client, customer, or vendor into transferring payment intended for paying an Insured Invoice to another person or entity. T. Invoice Manipulation Loss means the financial loss the Covered Party incurs directly from being unable to collect payment from the Covered Party's client, customer, or vendor for any Insured invoice directly resulting from an invoice manipulation fraud event. It does not include any profit to the Covered Party as a result of providing goods, products, or services which is the subject of such invoice manipulation loss. U. Interrelated Act means any fact, circumstance, situation, transaction, act, error, omission, or event which is based on, arising out of, or having as a common nexus any of the same or related or series of related facts, circumstances, situations, transactions, acts, errors, omissions or events. V. Malicious code means any unauthorized, corrupting, or harmful virus, Trojan Horse, worm, logic bomb or other similar software program, code or script designed to insert itself onto a computer disk or into computer memory and migrate from one computer to another. W. Matter means the content of communication, including language, data, facts, fiction, music, photographs, images, artistic expression, or visual or graphical materials. Provided, however, matter does not include technology products or products or services described, illustrated or displayed in matter. X. Media communication means the publishing, transmission, display, broadcast,web cast, dissemination, distribution or release of media material to the public by or on behalf of the Covered Party. Y. Media material means information in the form of words, sounds, numbers, images, or graphics in electronic, print, digital or broadcast form, including advertising. Z. Media Wrongful Act means any of the following resulting from the Covered Party acquiring, blogging, broadcasting, collecting, disseminating, distributing, editing, exhibiting, gathering, obtaining, posting, producing, publishing, releasing, researching, recording, tweeting or uttering, matter through traditional and/or digital methods, including cable television, radio, movie and music studios, public speaking, newspapers, magazines, books and print publications, website, apps, CD- ROMS and DVDs: 1. Libel, slander, or any other form of defamation or harm to the character or reputation of any person or entity, including product disparagement or trade libel; 2. Copyright infringement or misappropriation of property rights, information or ideas or dilution or infringement of title, slogan trademark,trade dress, logo,trade name, service mark or service name; 3. Common law unfair competition or unfair trade practices alleged as a direct result of the acts described above in sections T.1 and T.2; PGIT MN-700(10 20) Page 8 Print Date.9/21/2020 1b11A2 Agenda Page 95 4. Invasion or infringement of the right of privacy or publicity, including the torts of intrusion upon seclusion, publication of private facts,false light, and misappropriation of name or likeness; 5. Infliction of emotional distress or mental anguish; 6. False arrest, detention or imprisonment, harassment, trespass,wrongful entry or eviction, eavesdropping, or other invasion of the right of private occupancy; 7. Plagiarism, piracy or misappropriation of ideas under implied contracts; and AA. Money means the Covered Party's: 1. Currency, coins and bank notes in current use and having a face value; and 2. Traveler's checks and money orders held for sale to the public. BB. Cyber Security breach means: 1. any unauthorized: access to, use or misuse of, modification to the network, and/or denial of network resources by cyber-attacks perpetrated by a third party or rogue employee through any electronic means, including malware, viruses,worms, and Trojan horses, spyware and adware, zero-day attacks, hacker attacks and denial of service attacks. A series of continuing cyber security breaches or related, repeated, or similar cyber security breaches shall be considered a single cyber security breach and be deemed to have occurred at the time of the first such cyber security breach. CC. Newly acquired subsidiary means any entity newly formed or acquired by the Covered Party during the agreement period in which the Covered Party has more than fifty percent(50%) of the legal or beneficial interest, but only upon the conditions that: 1. Within sixty(60)days of such formation or acquisition, the Covered Party has provided the Trust with full particulars of such newly acquired subsidiary and the Trust has agreed in writing to insure such newly acquired subsidiary,but the Trust shall not be required to insure such newly acquired subsidiary; 2. The Covered Party has paid the additional premium, if any, charged by the Trust and has agreed to any amendment of the provisions of this policy; and 3. The Trust will only provide coverage with respect to a Claim when the act or omission is committed on or after the date such newly acquired subsidiary became a newly acquired subsidiary and prior to the date such newly acquired subsidiary ceased to be a newly acquired subsidiary.An entity ceases to be a newly acquired subsidiary under this policy on the date during the agreement period that the Covered Party's legal or beneficial interest in such entity becomes less than fifty percent(50%). DD. Period of Restoration means the time period that begins on the specific date the actual interruption of the use of the Covered Party's computer system starts and ends on the specific date that the actual interruption of the use of the computer system ends. In no event, however, shall the period of restoration mean a time period to exceed sixty (60) days. EE. Personally identifiable information means an individual's name in combination with one or more of the following: 1. information concerning the individual that constitutes"non-public personal information" as defined in the Gramm-Leach Bliley Act of 1999, as amended, and regulations issued pursuant to the Act; 2. medical or health care information concerning the individual, including "protected health information" as defined in the Health Insurance Portability and Accountability Act of 1996, as amended, and regulation issued pursuant to the Act; 3. the individual's social security number, driver's license or state identification number, credit, debit, or other financial account numbers and associated security codes, access codes, passwords or personal identification numbers (PINs)that allows access to the individual's financial account information; or 4. other non-public personally identifiable information, as protected under any local, state, federal or foreign statute or regulation. Provided, however, personally identifiable information does not mean information that is lawfully available to the public, including information from any local, state, federal or foreign governmental entity or body. FF. Personal injury means injury other than bodily injury to a third-party arising out of one or more of the following offenses by reason of a Covered Party's act, error or omission in the performance of or negligence regarding the content of any media communication: 1. false arrest, detention or imprisonment; 2. libel, slander, or other defamatory or disparaging statement or materials; PGIT MN-700(10 20) Page 9 Print Date.9/21/2020 1611Ap Agenda Page 96 3. oral or written publication of material that violates an individual's right of privacy; 4. wrongful entry or eviction, or other invasion of the right of private occupancy; 5. plagiarism, piracy or misappropriation of ideas or style of doing business; and 6. infringement or misappropriation of copyright, title, slogan, trademark, trade name, trade dress, logo. service mark or service name. GG. Privacy notification costs mean reasonable and necessary: 1. costs to hire a security expert to determine the existence and cause of any theft or unauthorized access to or disclosure of personally identifiable information; 2. costs to notify consumers under a data breach reporting requirement; 3. fees incurred to determine the actions necessary to comply with a data breach reporting requirement; and 4. credit monitoring services of the affected consumers if required by data breach reporting requirement. Privacy notification costs will be paid first and will reduce the limit of liability available to pay damages. Privacy notification costs do not mean fees, costs or expenses of employees or officers of the Trust, or salaries, loss of earnings, overhead, or any other remuneration by, to or of any Covered Party. HH. Privacy policy means written documents that set forth the Covered Party's policies, standards, practices and procedures for the acquisition, obtaining, collection, use, disclosure, sharing, transmission, dissemination, correction, access to or supplementation of personally identifiable information. II. Privacy and Security wrongful act means: 1. the theft or unintentional disclosure or mishandling of personally identifiable information that is in the care, custody, or control of the Covered Party; or 2. violation of any law, statute or regulation governing the authenticity, availability, confidentiality, storage, control, disclosure, integrity, or use of personally identifiable information or protected health information; or 3. the Covered Party's unintentional failure to timely disclose a breach in violation of any data breach reporting requirement. 4. Failure to reasonably implement privacy or security practices required by law or regulations. 5. Failure to prevent a cyber security breach that results in: a.) The inability of an authorized user to gain access to the network; b.) The malicious addition, alteration, copy, destruction, deletion, disclosures, damage, removal or theft of data residing on the network; or c.) The transmission of malware from the network to third parties; or 6. Failure to comply with the Covered Party's privacy policy and/or privacy notice. JJ. Regulatory fines means any civil fine or civil monetary penalty imposed in a regulatory proceeding payable by the Covered Party to the government entity bringing such regulatory proceeding in such entity's regulatory or official capacity. KK. Regulatory proceeding means a request for information, civil investigative demand, suit, civil investigation, or civil proceeding commenced by the service of a complaint or similar pleading by or on behalf of any local, state, federal or foreign governmental entity in such entity's regulatory or official capacity which may reasonably be expected to give rise to a claim covered by this policy. LL. Subsidiary means any entity of which the Covered Party owns, either legally or beneficially, more than a fifty percent(50%) interest in such entity. On the date during the agreement period that the Covered Party's legal or beneficial ownership interest in such entity becomes less than fifty percent(50%), such entity will cease to be a subsidiary under this policy. In such event, coverage will be provided under this policy, but only with respect to acts or omissions committed prior to such date in accordance with all other terms and conditions of this policy. No coverage will be afforded under this policy with respect to claims made against a Covered Party based on any act or omission that was committed on or subsequent to such date. MM. Securities means your negotiable and nonnegotiable instruments or contracts representing either money or property, and includes tokens, tickets, revenue, and other stamps (whether represented by actual stamps or unused value in a meter) in current use, and evidences of debt PGIT MN-700(10 20) Page 10 Print Date 9/21/2020 1 6I1 A Agenda Page 97 issued in connection with credit or charge cards, which cards are not issued by the Covered Party. NN. Social Engineering Financial Fraud Event means the transfer of money or securities to an account outside your control pursuant to instructions made by a person purporting to be an authorized employee, outsourced provider or customer of yours, when such instructions prove to have been fraudulent and issued by a person who is not an authorized employee, outsourced provider, or customer of yours. 00. Social Engineering Financial Fraud Loss means loss of money or securities directly resulting from a social engineering financial fraud event. PP. Unauthorized access means the gaining of access to computer systems by an unauthorized person or persons. QQ. PCI DSS Fines and Costs means fines, penalties, assessments, fraud recovery and operational expense recovery that the Covered Party is contractually obligated to pay under its Merchant Services Agreement(s) as the result of a PCI DSS wrongful act by the Covered Party or an outsourced provider. Provided however, PCI DSS fines and costs does not mean interchange fees, discount fees or prospective service fees. RR. PCI DSS Wrongful act means any actual or alleged cyber security breach or privacy and security wrongful act resulting in the unauthorized acquisition of cardholder data as defined under PCI-DSS. SS. Merchant Services Agreement means an agreement between the Covered Party and a financial institution, credit/debit card company, credit/debit card processor or Independent service operator enabling the covered party to accept credit card, debit card, prepaid card, or other payment cards for payments or donations. TT. Network means a connected system of computing hardware, software, firmware, and associated electronic components and mobile devises, including industrial control systems and SCADA systems (supervisory control and data acquisition systems)or other industrial IT, under the ownership, operation or control of or leased by a Covered Party. UU. Dependent Business means any entity the Covered Party relies on to conduct operations pursuant to a written contract. VV. Dependent Business Interruption Loss means: 1. loss of business income after the waiting period; 2. extra expense in excess of the applicable deductible, during the period of restoration that the covered party incurs resulting from a cyber security breach to a dependent business directly causing a total or partial interruption or deterioration in the covered party's business operations. Dependent Business Interruption Loss does not mean: 1. loss of market share or other consequential loss; 2. loss arising out of liability to any third party; 3. legal expenses; 4. loss incurred as a result of unfavorable business conditions. WW. System Failure Dependent Business Interruption Loss means 1. loss of business income after the waiting period; 2. extra expense in excess of the applicable deductible, during the period of restoration that the covered party incurs resulting from a system failure to a dependent business directly causing a total or partial interruption or deterioration in the Covered Party's business operations. System Failure Dependent Business Interruption Loss does not mean: 1. loss of market share or other consequential loss; 2. loss arising out of liability to any third party; 3. legal expenses; 4. loss incurred as a result of unfavorable business conditions. XX. System Failure means any unintentional and unplanned outage or failure of the network. YY. System Failure loss means Loss of Business income and extra expense. System Failure loss does not include losses arising out of loss of market share or any other consequential loss and any losses incurred by the covered party to upgrade, enhance, or replace the network to a condition beyond that which existed immediately prior to sustaining a system failure. ZZ. Waiting Period means the number of hours that must elapse prior to commencement of the period of restoration. AAA. Breach Response Providers means the Trust's pre-approved panel of breach response vendors. BBB. Loss of Business Income means net income(net profit or net loss before income taxes)that could have reasonably been earned or net loss that could have reasonably been avoided, including the PGIT MN-700(10 20) Page 11 Print Date:9/21/2020 1611 A Agenda Page 98 costs of retaining a forensic accountant to determine such amount. Such forensic accountant will be selected by the Trust. A loss of business income calculation is based upon the amount of actual loss of business income the Covered Party sustains per hour during the period of restoration. CCC. Rogue Employee means an employee of the Covered Party who deliberately acts outside the course and scope of employment and whose intentional conduct results in a claim or first party incident; provided, however, rogue employee does not include an executive officer. DDD. First Party Incident means a cyber security breach, extortion threat, or data breach. EEE. Third Party Wrongful Act means a media wrongful act, privacy and security wrongful act, and PCI DSS wrongful act. FFF. Technology products means computer or telecommunications hardware or software products, components or peripherals or electronic products or components, including software updates, service packs and other maintenance releases provided for such products: 1. Created, designed, distributed, manufactured, or sold by or on behalf and for the benefit of a Covered Party; or 2. Leased or licensed by a Covered Party to third parties GGG. Technology services means any computer, cloud computing, information technology, telecommunication, electronic services and any related consulting and staffing services, including data processing, data and application hosting, the provision of managed services, software as a service(SaaS), platform as a service(PaaS), infrastructure as a service(laaS), network as a service (NaaS), computer systems analysis, computer consulting and training, programming, computer systems installation, management, repair, and maintenance, network design and Internet service. HHH. Payment means currency and bank notes in current use and having a face value; and traveler's checks and money orders held for sale to the public. Payment shall not include cryptocurrency in any form III. Vendor means any person(s)or entity(s)with whom the Covered Party has entered into a written contract to provide services to the Covered Party and is not owned, operated, or controlled be a covered party. JJJ. Bricking Incident means a cyber security breach that renders a computer device or Internet of Things device(loT)non-functional for its intended purpose, only if reasonable efforts have been made and such device cannot be restored to the level of functionality that existed immediately preceding the cyber security breach. KKK. Hardware Replacement Costs means the reasonable and necessary costs to replace a computer device or Internet of Things Device with identical or commercially equivalent items that perform the same function. LLL. Internet of things device(loT) means any nonstandard computer device that connects electronically to a network and has the ability to transmit data. MMM. Computer device means desktop and laptop computers, associated input and output devices, mobile devices, data storage devices, networking equipment and back up facilities. NNN. Crypto-Jacking Event means any unauthorized access to, use or misuse of, and/or modification to the network by cyber attacks perpetrated by a third party or rogue employee through any electronic means, including malware, viruses,worms, and Trojan Horses, spyware and adware,zero-day attacks, hacker attacks and denial of service attacks,for the purpose of mining cryptocurrency that directly results in an utility fraud loss incurred by the Covered Party. 000. Telecommunications Fraud Event means any unauthorized access to, use or misuse of, and or modification to the Covered Party's telephone system by cyber-attacks perpetrated by a third party or rogue employee through any electronic means, including malware, viruses, worms, and Trojan horses, spyware and adware, zero-day attacks, hacker attacks and denial of service attacks, which directly results in an utility fraud loss incurred by the Covered Party in the form of long-distance telephone charges. PPP. Utility Fraud Loss means an increase in service charges or fees incurred by the Covered Party resulting from the unauthorized use of any of the following utilities services: 1. electricity; 2. natural gas; 3. oil; 4. water; 5. internet access, including mobile data; 6. cable or satellite television; or 7. telephone. provided, however that such additional charges or fees for the utilities services are: PGIT MN-700(10 20) Page 12 Print Date 9/2112020 1 6I1A2 Agenda Page 99 1. incurred pursuant to a written contract between the Covered Party and the respective utility provider, which was executed before the crypto-jacking event or telecommunications fraud event first occurred; 2. charged to the Covered Party in a periodic billing statement issued by the respective utility provider, which includes usage or consumption information; and 3. not charged at a flat fee to the Covered Party that does not scale with the rate or use of the respective utilities service our resource. VI. EXCLUSIONS This endorsement does not apply to any claim or first party incident alleging, arising out of, based upon, or attributable to: A. Deliberate Acts/Personal Profit Based upon or arising out of any dishonest, intentionally or knowingly wrongful, fraudulent, criminal or malicious act or omission by a Covered Party. The Trust will provide the Covered Party with a defense of such claim and pay claim expenses for any such suit which is brought alleging such dishonest, intentionally wrongful, fraudulent, criminal or malicious act or omission as a single allegation in a multiple allegation suit, provided any one allegation is covered under this policy. Criminal proceedings are not covered under this policy regardless of the allegations made against the Covered Party. Based upon or arising out of the gaining of any personal profit or advantage to which the Covered Party is not legally entitled. B. Prior Acts Based upon or arising out of: 1. any fact, circumstance, situation, transaction, act, error, omission, or event which, before the inception date of this policy, was the subject of any notice given under any other insurance policy; or 2. any fact, circumstance, situation, transaction, act, error, omission, or event, whenever occurring, which, together with any fact, circumstance, situation, transaction, act, error, omission, or event which has been the subject of such notice, would constitute an interrelated act. C. Bodily Injury/Property Damage Based upon or arising out of bodily injury, sickness, disease, emotional distress, mental injury, mental tension, mental anguish, pain and suffering, humiliation or shock sustained by any person, including death that results from any of these or damage to or destruction of any tangible property, including loss of use thereof whether or not damaged or destroyed; provided, however damage to or destruction of any tangible property does not include the loss of use of computer hardware resulting from a bricking incident. For the purposes of this exclusion, "tangible property" shall not include electronic data. D. Employment Practices Based upon or arising out of discrimination, humiliation, harassment, or misconduct based on an individual's race, creed, color, age, gender, national origin, religion, disability, marital status or sexual preference or other classification. The Trust will provide the Covered Party with a defense of such claim and pay claim expenses for any suit which is brought alleging such discrimination as a single allegation in a multiple allegation suit, provided any one allegation is covered under this policy. E. Ownership Claims made against the Covered Party if, at the time the third party wrongful act giving rise to such claim was committed: 1. any Covered Party controlled, owned, operated or managed the claimant; or 2. any Covered Party was an owner, partner, member, director, officer or employee of the claimant; Control of or ownership in a business enterprise is presumed if any Covered Party owned or held ten percent(10%) or more of the equity and/or debt instruments of a publicly held corporation, or forty percent(40%)or more owner voting stock of a privately held corporation. F. Covered Party v. Covered Party By or on behalf of any Covered Party under this policy against any other Covered Party hereunder; however, this exclusion shall not apply to a claim made by an employee of either the PGIT MN-700(10 20) Page 13 Print Date:9/21/2020 I 6 I 1 A 2 Agenda Page 100 Covered Party or a subsidiary or newly acquired subsidiary otherwise covered under this insuring agreement. G. ERISA/Securities Based upon or arising out of actual or alleged violation of: 1. the Employee Retirement Income Security Act of 1974; 2. the Securities Act of 1933; 3. the Securities Exchange Act of 1934; or any rules, regulations or amendments issued in relation to such acts, or any similar state or federal statutes or regulations, including any claim based upon common law principles of liability. H. Pollution Based upon or arising out of, whether suddenly or over a long period of time, any: 1. actual, alleged or threatened emission, discharge, dispersal, seepage, release or escape of pollutants; or any injury,damage, payments, costs or expense incurred as a result of any testing for, monitoring, removal, containment, treatment, detoxification, neutralization or cleanup of pollutants; or 2. injury, damage, payments, costs or expense incurred as a result of any testing for, monitoring, removal, containment, treatment, detoxification, neutralization or cleanup of any pollutants. Contractual Based upon or arising out of any liability of others assumed by the Covered Party under any express, implied, actual, constructive, oral or written contract, agreement,warranty, guarantee, assurance, covenant, representation or promise, unless such liability would have attached to the Covered Party even in the absence of such contract or agreement; however, solely with respect to Insuring Agreement I.A., this exclusion does not apply to liability assumed under contract; J. Guarantees Based upon or arising out of any express, implied, actual, constructive, oral or written contract, agreement,warranty, guarantee, assurance, covenant, representation or promise: 1. for or relating to return on investment, cost savings, or profits; 2. for or relating to time of delivery; or 3. which creates or requires compliance with an expressed or implied duty to exercise a degree of care or skill higher than applicable industry standards. K. Advertising Based upon or arising out of: 1. fees, expenses, cost guarantees, cost representations, pricing guarantees, price representations, contract price, estimates of probable costs, or cost estimates actually or allegedly being exceeded; 2. any actual or alleged gambling, contest, lottery, promotional game or other game of chance; 3. inaccurate, inadequate, or incomplete description of the price of goods, products or services: or 4. the failure of goods, products or services to conform with any represented or implied quality or performance contained in advertising. L. Business Practice Based upon or arising out of any actual or alleged anti-trust violation, price fixing, monopolization, predatory pricing, price discrimination, restraint of trade, unfair competition, violation of consumer protection laws (except consumer privacy protection laws for claims involving a privacy wrongful act),false, deceptive or unfair trade practices, false, deceptive or misleading advertising, or violation of the Sherman Anti-Trust Act, the Clayton Act, the Robinson-Patman Act, as amended, the Federal Trade Commission Act, or any other local, state, federal, or foreign law involving monopoly, price fixing, anti-trust, predatory pricing, price discrimination, unfair competition, false, deceptive or unfair trade practices, false, deceptive or misleading advertising, consumer protection or restraint of trade. M. Patent Based upon or arising out of any actual or alleged infringement, misappropriation, dilution, misuse or inducement to infringe, misappropriate, dilute or misuse any patent or patent right. N. Privacy Based upon or arising out of: 1. telemarketing or the distribution of unsolicited email, direct mail, or facsimiles; PGIT MN-700(10 20) Page 14 Print Date 9/21/2020 1 6 I 1 A 2 Agenda Page 101 2. the collection of information by means of electronic"spiders", "spy bots", "spyware"or similar means, wire tapping or bugging, video camera, or radio frequency identification tags; or 3. the unlawful collection or acquisition of personally identifiable information, or the failure to comply with a legal requirement to allow a person to opt-in or opt-out of the Covered Party's obtaining, acquisition, compilation or use of that person's personally identifiable information. O. Governmental Action Except with respect to Insuring Agreement 1.6.3, brought by or on behalf of the Federal Trade Commission, the Federal Communications Commission, or any federal, state, local or foreign governmental entity, in such entity's regulatory or official capacity. P. Software Responsibility Based upon or arising out of any actual or alleged failure to install available software product updates and releases, or to apply security-related software patches, to computers and other components of a computer system. Q. Act of God Based upon or arising out of any actual or any way involving any actual or alleged fire, flood, earthquake, volcanic eruption, explosion, lighting, wind, hail, tidal wave, landslide, act of God or other physical event. R. Recovery of Profits, Royalties and Fees Based upon or arising out of: 1. accounting or recovery of profits, royalties, fees or other monies claimed to be due from a Covered Party or any claim brought by any such party against a Covered Party claiming excessive or unwarranted fees, compensation or charges of any kind made by a Covered Party; or 2. licensing fees or royalties ordered, directed or agreed to be paid by a Covered Party pursuant to a judgment, arbitration award, settlement agreement or similar order for the continued use of a person or entity's copyright, title, slogan trademark, trade name, trade dress, service mark, service name or other intellectual property right. S. RICO Violation of the Organized Crime Control Act of 1970 (commonly known as Racketeer Influenced and Corrupt Organizations Act, or RICO) and any regulation promulgated under or pursuant to the foregoing or any federal, state or local law analogous to the foregoing, whether such law is statutory, regulatory, or common law. T. Trade Secrets Actual or alleged misappropriation of trade secrets; provided, however this exclusion shall not apply to an otherwise covered claim directly resulting from a cyber security breach under insuring agreement I.B. U. War Strikes or similar labor action, war,whether declared or not, invasion, act of foreign enemy, civil way, mutiny, civil commotion assuming the proportions of or amounting to a popular rising, military rising, insurrection, rebellion, revolution, military or usurped power, or any action taken to hinder or defend against these actions; provided, however, this exclusion shall not apply to any actual, alleged or threated attack against the network, with the intention to cause harm to further social, ideological, religious or political objectives or to intimidate any person or entity in furtherance of such objectives. V. Infrastructure Failure electrical, mechanical, Internet, telecommunication, cable or satellite failure, fluctuation or outage not under the operational control of the Insured, however caused, including any electrical power interruption, short circuit, surge, brownout or blackout, however this exclusion shall not apple to a telecommunications fraud event. W. Governmental Orders any court order or demand requiring the Covered Party to provide law enforcement, any administrative, regulatory or judicial body or any other governmental authority access to personally identifiable information, protected health information, or confidential business information. X. Over-Redemption price discounts, prizes, awards, coupons, or any other valuable consideration given in excess of the contracted or expected amount. VII. CONDITIONS A. Reporting of Claims, Potential Claims and Events Giving Rise to Privacy Notification Costs PGIT MN-700(10 20) Page 15 Print Date:9/21/2020 16I1A2 Agenda Page 102 1. The Covered Party, as a condition precedent to the obligations of the Trust under this policy, will give written notice to the Trust as soon as reasonably possible during the agreement period of any claim made against the Covered Party. The Trust further agrees that the Covered Party may have up to, but not to exceed, sixty (60) days after the policy expiration to report in writing to the Trust a claim made against the Covered Party during the agreement period, if the reporting of such claim is as soon as reasonably possible. 2. The Covered Party, as a condition precedent to the obligations of the Trust under this policy, will give written notice to the Trust as soon as reasonably possible during the agreement period of any event which might reasonably be expected to give rise to privacy notification costs. 3. If during the agreement period, any Covered Party becomes aware of any act or omission which may reasonably be expected to be the basis of a claim against any Covered Party, including but not limited to any notice, advice or threat, whether written or verbal, that any person or entity intends to hold the Covered Party responsible for any alleged act or omission and gives written notice to the Trust with all available particulars, including: a. the specific act or omission; b. the dates and persons involved; c. the identity of anticipated or possible claimants; d. the circumstances by which the Covered Party first became aware of the possible claim; and e. potential damages or injury; then any claim that is subsequently made against the Covered Party arising out of such act or omission will be deemed to have been made on the date such written notice was received by the Trust. Said documents and information should be mailed to the Trust at the following address: Preferred Governmental Insurance Trust Claims Department PO Box 958456 Lake Mary, FL 32795 4. If during the agreement period the Covered Party gives written notice to the Trust of an event which might reasonably be expected to give rise to privacy notification costs, then any claim that is subsequently made against the Covered Party arising out of such event will be deemed to have been made on the date such written notice was received by the Trust. B. Assistance and Cooperation 1. The Covered Party will cooperate with the Trust and upon the Trust's request, attend hearings, depositions and trials and assist in effecting settlements, securing and giving evidence, obtaining the attendance of witnesses and in the conduct of suits and proceedings in connection with a claim or payment of privacy notification costs. 2. The Covered Party will assist in the enforcement of any right of contribution or indemnity against any person or organization who or which may be liable to any Covered Party in connection with a claim or payment of privacy notification costs. 3. The Covered Party will not, except at the Covered Party's own cost, voluntarily make any payment, assume or admit any liability or incur any expense without the prior written consent of the Trust. C. Action Against the Trust 1. No action may be brought against the Trust unless, as a condition precedent thereto: a. The Covered Party has fully complied with all the terms of this policy; and b. Other than with respect to coverage provided under Insuring Agreements I.C.2 and I.C.3, until the amount of the Covered Party's obligation to pay has been finally determined either by judgment against the Covered Party after actual trial and appeal or by written agreement of the Covered Party, the claimant and the Trust. 2. Nothing contained in this policy will give any person or organization the right to join the PGIT MN-700(10 20) Page 16 Print Date,9/21/2020 i 6I1A2 Agenda Page 103 Trust as a defendant or co-defendant or other party in any action against the Covered Party to determine the Covered Party's liability. D. Bankruptcy Bankruptcy or insolvency of the Covered Party or of the Covered Party's estate will not relieve the Trust of any of its obligations hereunder. E. Other Insurance This policy is excess over any other valid and collectible insurance, self-insurance or indemnification agreement available to the Covered Party,whether such other insurance or indemnification agreement is stated to be primary, contributory, excess, contingent, self- insurance or otherwise. F. Subrogation In the event of any payment for any damages, claim expenses or privacy notification costs under this policy, the Trust will be subrogated in the amount of such payment to all the Covered Party's rights of recovery against any person or organization. The Covered Party will execute and deliver instruments and papers and do whatever else is necessary to secure such rights. The Covered Party will do nothing to prejudice such rights. G. Changes Notice to any agent of the Trust or knowledge possessed by any such agent or by any other person will not affect a waiver or a change in any part of this policy, and will not prevent or preclude the Trust from asserting or invoking any right or provision of this policy. None of the provisions of this policy will be waived, changed or modified except by a written endorsement issued by the Trust to form a part of this policy. H. Entire Contract By acceptance of this policy the Covered Party warrants that: 1. All of the information and statements provided to the Trust by the Covered Party, including but not limited to the application and any supplemental information, are true, accurate and complete and will be deemed to constitute material representations made by the Covered Party; 2. This policy is issued in reliance upon the Covered Party's representations; 3. This policy, endorsements thereto, together with the completed and signed application and any and all supplementary information and statements provided by the Covered Party to the Trust(all of which are attached hereto and deemed to be incorporated herein) embody all of the agreements existing between the Covered Party and the Trust and shall constitute the entire contract between the Covered Party and the Trust; and 4. Any material misrepresentation or concealment by the Covered Party or the Covered Party's agent will render the policy null and void and relieve the Trust from all liability herein. Notices Any notices required to be given by the Covered Party will be submitted in writing to the Trust or its authorized representative at the address specified in the Declarations. If mailed, the date of mailing of such notice will be deemed to be the date such notice was given and proof of mailing will be sufficient proof of notice. J. Assignment No assignment of interest of the Covered Party under this policy is valid, unless the Trust's written consent is endorsed hereon. K. Innocent Covered Parties Whenever coverage under this policy would be excluded because of dishonest, fraudulent, criminal or malicious acts or omissions, the Trust agrees that such insurance as would otherwise be afforded under this policy,will be applicable with respect to those Covered Parties who did not personally participate or personally acquiesce in or remain passive after having knowledge of such conduct. Each Covered Party must promptly comply with all provisions of this policy upon learning of any concealment. L. Social Engineering Financial Fraud The coverage provided under Section II, D. shall apply only if the Covered Party verifies the instruction to transfer money or securities by following a pre-arranged callback or other established procedural method to authenticate the validity of the request prior to acting upon any transfer instruction. PGIT MN-700(10 20) Page 17 Print Date:9/21/2020 6 I 1 A . .,. ti Agenda Page 104 M. Valuation Adjustment for loss related to a Bricking Incident will be computed as of the date of loss at the place of the loss and for no more than the interest of the covered party. The adjustment of loss to computer device or loT Device will be subject to the lesser of(1)the cost to repair; or(2)the cost to replace a computer device or loT Device with equipment that is the most functionally equivalent even if such equipment: (a) has technological advantages; (b) represents an improvement in function; or(c) forms part of a program or system enhancement. VIII. EXTENDED REPORTING PERIODS A. Elimination of Right to Any Extended Reporting Period There is no right to any Extended Reporting Period if the Trust cancels or refuses to renew this policy due to: 1. nonpayment of amounts due under this policy; 2. noncompliance by the Covered Party with any of the terms and conditions of this policy; or 3. any material misrepresentation or omission in the application or the supplementary information and statements provided by the Covered Party for this policy. B. Extended Reporting Period -Not a New Policy The Extended Reporting Period will not be construed to be a new policy and any claim or event giving rise to privacy notification costs reported during such period will otherwise be governed by this policy. C. Automatic Extended Reporting Period Effective upon the date of termination or cancellation of the Policy for any reason other than nonpayment of premium, the Covered Party will automatically be provided a period of sixty (60) days in which to give written notice to the Trust of: 1. Claims first made against the Covered Party during the agreement period or the automatic extended reporting period for third party wrongful acts committed by a covered party after the retroactive date and prior to the end of the agreement period; or 2. first party incidents that are first discovered by a covered party during said sixty (60) day period and otherwise covered by the Policy. D. Optional Extended Reporting Period Effective upon the date of termination or cancellation of the Policy for any reason other than nonpayment of premium, the Covered Party will have the right to purchase an Optional Extended Reporting Period of one (1), two (2), three (3), or six (6) years. Such right must be exercised by the Covered Party within sixty (60) days of the date of termination or cancellation of the Coverage Agreement by providing written notice to Preferred and remitting the amount of additional premium described below in which to provide written notice to Preferred of a claim first made against the Covered Party for a third party wrongful act committed by the Covered Party after the retroactive date and prior to the end of the coverage agreement period. The additional premium for the Optional Extended Reporting Period will be for: 1. One (1) year, one hundred percent(100% of the policy annual premium; 2. Two (2) years, one hundred fifty percent(150%) of the policy annual premium; 3. Three (3)years, one hundred seventy-five percent(175%) of the policy annual premium; 4. Six (6)years, two hundred fifty percent(250%) of the policy annual premium PGIT MN-700(10 20) Page 18 Print Date,9/21/2020 ibI1A2 RESOLUTION NO. 2021-1 A RESOLUTION OF THE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT ESTABLISHING A POLICY AND PROCEDURE FOR CERTAIN MAINTENANCE OR REPAIR CONTRACTS, INCLUDING IN A EMERGENCY SITUATION; AUTHORIZING THE DISTRICT MANAGER TO EXECUTE CERTAIN MAINTENANCE OR REPAIR CONTRACTS; PROVIDING FOR PRESENTATION OF MAINTENANCE OR REPAIR CONTRACTS APPROVED PURSUANT TO THIS POLICY AND PROCEDURE FOR INFORMATIONAL PURPOSES TO THE BOARD OF SUPERVISORS; PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Naples Heritage Community Development District (the "District") is organized for purposes which include ownership and operation of certain infrastructure within or benefiting the commercial development known generally as Naples Heritage; and WHEREAS, throughout the year, the District encounters various instances where the facilities or infrastructure of the District require prompt maintenance or repair; and WHEREAS, it is not practical, expeditious or economical to hold meetings of the Board of Supervisors (the"Board") each time a certain maintenance or repair issue occurs; and WHEREAS, it is in the best interest of the District to ensure prompt and timely maintenance and repair of its facilities; and WHEREAS,the Board of Supervisors desires to establish updated policies and procedures for the District to allow the District Manager to carry out certain maintenance or repair items in an expeditious manner. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT: Section 1. Recitals. The foregoing recitals are true, correct and hereby incorporated as the findings of the Board. Section 2. District Manager Authority. The District Manager is hereby designated the authority to enter into contracts for the maintenance or repair of District facilities or infrastructure under the following circumstances: (i) the maintenance or repair cost will not exceed $5,000 for the subject maintenance or repair event; (ii) the total maintenance or repair cost paid to any one contractor or maintenance or repair provider under this policy will not exceed $20,000 in the 1 1 6 I 1 A 2 aggregate (including the subject maintenance or repair event) during the then-current fiscal year of the District; and(iii) such proposed maintenance or repair cost falls within an approved budget line-item of the District's budget. This policy and procedure shall stay in full force and effect until such time as the Board of Supervisors may amend or rescind the same. The District Manager is hereby designated by the District, and authorized by the District, to carry out this policy and procedure and to execute such documents as necessary to accomplish the same. Section 3. Emergency Expenditures. The District Manager is further designated the authority to enter into contracts for the maintenance or repair of District facilities or infrastructure if there is an emergency situation such that the District Manager believes the repair or maintenance is necessary to prevent a significant interruption or suspension of the District's services or otherwise necessary for the preservation and safety of persons or property. For purposes of this Section, the contract for maintenance or repair shall only be to the extent necessary to prevent or abate the emergency and any such contract shall be subject to the prior written approval of either the Chairman(or the Vice Chairman in the Chairman's absence). This policy and procedure shall stay in full force and effect until such time as the Board of Supervisors may amend or rescind the same. Subject to the requirements herein,the District Manager is hereby designated by the District, and authorized by the District, to carry out this policy and procedure and to execute such documents as necessary to accomplish the same. Section 4. Placement in Board Agenda Packet. A copy of any maintenance or repair contract approved pursuant to Section 3 or Section 4 of this Resolution shall be presented to the Board for informational purposes only at its next regularly scheduled meeting following said approval; provided, however, that any failure to present said contract shall not affect the validity or implementation of this Resolution. Section 5. Clarification of Authority. Except as otherwise provided herein, all other contracts for maintenance or repair shall be presented to the Board for the Board's approval. Section 6. Severability. Should any sentence, section, clause, part or provision of this Resolution be declared by a court of competent jurisdiction to be invalid,the same shall not affect the validity of this Resolution as a whole, or any part thereof, other than the part declared invalid. Section 7. Conflicts. All Sections or parts of Sections of any Resolutions or actions of the Board in conflict are hereby repealed to the extent of such conflict. Section 8. Effective Date. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed. {Remainder of page intentionally left blank. Signatures appear on next page.) 2 1 6 I 1 A PASSED AND ADOPTED at a meeting of the Board of Supervisors of Naples Heritage Community Development District, this 3rd day of November, 2020. Attest: NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT Ju n Fairclo ,Secretary Kenneth R. Gaynor, C ' man 3 1 6 1 1 A 2 Agenda Page 110 Original Message From: sdms28(�aol.com To: tomrutkow(cr�aol.com Sent: Mon, Oct 26, 2020 10:00 am Subject: Re: Naples Heritage Tom I presently live at 8675 Naples Heritage Drive. I am the end unit that sits near a pond by the 12th hole green. There is presently a mixer/circulator in the pond, so there is already power to the area. My goal would be to replace it with an aerating fountain, this would keep the water moving as well as provide something a little more ascetically pleasing. I would like to start talking to a possible contractor that does this type of work in Florida but don't want to waste anyone's time if its something the board would not allow. I would be responsible for paying for the unit and its installation. I have attached a small brochure for your review Thank you for your time Sam F. Acri 516-778-0704 (Cell) 1O11Re Agenda Page 113 NAPLES HERITAGE Community Development District Financial Report September 30, 2020 Prepared by 6INFRAMARK IVf RASt RUClURE MANAGEMENT SERVICES 16I1A ? NAPLES HERITAGE Agenda Page 114 Community Development District 4 40, Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Balances Page 4 Check Register Page 5-6 1. oIlA2 Agenda Page 115 NAPLES HERITAGE Community Development District Financial Statements (Unaudited) September 30, 2020 1. 611 A2 NAPLES HERITAGE Agenda Page 116 Community Development District General Fund Balance Sheet September 30, 2020 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 34,408 Accounts Receivable-Other 393 Investments: Money Market Account 7,252 Deposits 560 TOTAL ASSETS $ 42,613 LIABILITIES Accounts Payable $ 762 TOTAL LIABILITIES 762 FUND BALANCES Nonspendable: Deposits 560 Assigned to: Operating Reserves 9,208 Reserves-Fountains 600 Reserves-Road and Lakes 30,345 Unassigned: 1,138 TOTAL FUND BALANCES $ 41,851 TOTAL LIABILITIES&FUND BALANCES $ 42,613 Page 1 16IIA2 NAPLES HERITAGE Agenda Page 117 Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2020 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF SEP-20 SEP-20 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD BUDGET ACTUAL REVENUES Interest-Investments $ 240 $ 240 $ 531 $ 291 221.25% $ 20 $ 9 Interest-Tax Collector - - 63 63 0.00% - - Special Assmnts-Tax Collector 119,851 119,851 119,850 (1) 100.00% - - Special Assmnts-Discounts (4,794) (4,794) (4,276) 518 89.19% - - TOTAL REVENUES 115,297 115,297 116,168 871 100.76% 20 9 EXPENDITURES Administration P/R-Board of Supervisors 5,000 5,000 4,000 1,000 80.00% - - FICA Taxes 383 383 306 77 79.90% - - ProfServ-Engineering 2,000 2,000 331 1,669 16.55% - - ProfServ-Field Management 819 819 5,364 (4,545) 654.95% 819 250 ProfServ-Legal Services 3,500 3,500 5,128 (1,628) 146.51% 3,500 195 ProfServ-Mgmt Consulting Sery 22,605 22,605 22,605 - 100.00% 1,884 1,884 ProfServ-Property Appraiser 1,798 1,798 1,498 300 83.31% - - ProfServ-Web Site Maintenance 654 654 654 - 100.00% 55 55 Auditing Services 3,000 3,000 3,000 - 100.00% - - Postage and Freight 750 750 507 243 67.60% 63 4 Insurance-General Liability 8,522 8,522 7,747 775 90.91% - - Printing and Binding 900 900 14 886 1.56% - - Legal Advertising 2,400 2,400 1,792 608 74.67% - - Misc-Bank Charges 660 660 - 660 0.00% - - Misc-Assessmnt Collection Cost 2,397 2,397 2,311 86 96.41% - - Misc-Contingency 376 376 - 376 0.00% - - Misc-Web Hosting 501 501 3,203 (2,702) 639.32% - - Office Expense 410 410 108 302 26.34% - - Annual District Filing Fee 175 175 175 - 100.00% - - Total Administration 56,850 56,850 58,743 (1,893) 103.33% 6,321 2,388 Field Contracts-Fountain 716 716 716 - 100.00% - - Contracts-Aerator Maintenance 2,350 2,350 764 1,586 32.51% - - Electricity-Aerator 3,360 3,360 4,727 (1,367) 140.68% 280 318 R&M-Fence 480 480 - 480 0.00% - - Misc-Contingency 22,861 22,861 _ 22,419 442 98.07% 400 400 Total Field 29,767 29,767 28,626 1,141 96.17% 680 718 Reserves Reserve-Fountain 200 200 - 200 0.00% - - Reserve-Roads and Lakes 28,480 28,480 - 28,480 0.00% - Total Reserves 28,680 28,680 - 28,680 0.00% - - TOTAL EXPENDITURES&RESERVES 115,297 115,297 87,369 27,928 75.78% 7,001 3,106 Excess(deficiency)of revenues Over(under)expenditures - - 28,799 28,799 0.00% (6,981) (3,097) Net change in fund balance $ - $ - $ 28,799 $ 28,799 0.00% $ (6,981) $ (3,097) FUND BALANCE,BEGINNING(OCT 1,2019) 13,052 13,052 13,052 FUND BALANCE,ENDING $ 13,052 $ 13,052 $ 41,851 Page 2 I6I1A ? Agenda Page 118 NAPLES HERITAGE Community Development District Supporting Schedules September 30, 2020 1bI1A2 NAPLES HERITAGE Agenda Page 119 Community Development District Non-Ad Valorem Special Assessments -Collier County Tax Collector Monthly Collection Distributions For the Fiscal Year Ending September 30, 2020 Discount! Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied $ 119,850 Allocation % 100% 11/25/19 $ 15,382 $ 654 $ 314 $ 16,350 11/27/19 30,482 1,296 622 32,400 12/13/19 46,409 1,956 947 49,313 12/27/19 3,673 116 75 3,864 12/30/19 684 39 14 737 01/22/20 6,443 180 131 6,754 02/25/20 4,194 71 86 4,350 03/23/20 2,381 11 49 2,440 04/28/20 2,060 - 42 2,102 05/27/20 191 (6) 4 190 06/05/20 454 (14) 9 450 06/17/20 908 (27) 19 900 TOTAL $ 113,263 $ 4,276 $ 2,311 $ 119,850 % COLLECTED 100% TOTAL OUTSTANDING $ - Page 3 1611A2 NAPLES HERITAGE Agenda Page 120 Community Development District Cash and Investment Balances September 30, 2020 ACCOUNT NAME BANK NAME YIELD MATURITY BALANCE GENERAL FUND Checking Account-Operating Valley National 0.25% N/A 34,408 Money Market Account BankUnited 0.30% N/A 7,252 Total $ 41,661 Page 4 1 611A2 V N r N v N 0(00 S S S S N V V V S r u0)8(00 0 W N 8 N 8 S O LO S S O 8 S ONO m N S N N S N W 0 N O W O W M Myy NM V W NO(D000.-O O INN t")�Op 69C'NO Opp(pp m('46 OR V N OD O>N Oi000 r M�f910 N-1p�00p O(0OOpp0-OOO o R MM MOO OO fANN,(B(0 0 NN4M MW M69N 0 N Nf9f9t9 MM(N ONO fie -�f9 fA 49 N 0 M�C)6N9f969�(O fi- NM69NN MM N fiefie O3,-0 LO CD Q a 4Y W 63 f9 f9 M 6 7,6 w w 63 w Vi M f9 a) (O d N m (0 0- # Cl '= 0 O U ONMpp pp Mpp OMDB pp pp V 2pp 82 Noo MM pp 88 ooV c2pp pp aa 2 pp pp p p p 22 pp F Nop MMMpp pp pp pp Dpp 0)Q J M,-,-,-r- �--MMM'-MMM MMM MMMMMMMMM,-'-....r-�MMMM N N N N N N NN N N N N N N f 0 f 0 N N N N N 10 N N N U N N N N fi- gfi O 0pp008pp002 0pp 00pSO000 0000 00000000000000 0OSSSm ooS�u,M OMN p WSNNyRRN E3 RNM NRVNRRNMhN10NU)MEp ia 0 a) N a) O c C 0 C 0 C 0 N C a O(W a) tT N Et N O N C N N C C a) N m 0 d N 01 N U U J U m J a) 0 0- a) C o c c t 2 c.2 'Z c m L 2 2 m.. m 2 M 2 c m c( J 0 0 to 7_2 - 0 0,T T d O O O O N OI d O O O 0 O N O(C d C O O O T 0 0 A O(«) C m>.T O O 0 mU2.2cNcc'NEccc mmm ?V2 °(�mmmTU2d2 Qmmm .w U2.6N ogccmm a`'E-0 LL m a J Na.- Q 0 0 0 W 0 0 W.y E'0 Li a 0 d m m E v-LL m a J 10 d `m d d No g v LL a..g m g`w d 'p . 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(Senate Bill 1466): Key Legislative Effort for the Florida Association of Special Districts Bill Passed Key Provisions: Effective Date:July 1, 2020 • Eliminates the need to post the entire agenda package on the District website. Only the agenda itself must be posted seven days prior to the meeting. • Eliminates the need to post the annual audit on the District website if the District has submitted its most recent final, complete audit to the Auditor General. A link can be included on the District website to the Auditor General's website for residents to view an annual audit for each District. Effective Date: January 1, 2021 • Eliminates some of the F.S. Chapter 112 Ethics Provisions as applicable to District Board members. Primarily this change was aimed at developer representatives on Boards. This means that Board members appointed by developers can vote on District issues that benefit developers, without fear of violating ethics provisions in Chapter 112 if certain statutory criteria are met. This is different from the conflict of interest provisions of the current law, which still apply. But represents a win for Board members appointed by developers to serve on District Boards. Ch. 20-149, Laws of Fla. (Senate Bill 664): E Verify Required for Public Employers and Contractors Bill Passed Effective Date: July 1, 2020, implementation date January 1, 2021 Key Provisions: • Public Employers (Districts), Contractors and Subcontractors for Districts must implement the E Verify system as of January 1, 2021 for all new employees. • While the law does not specify a specific time for document retention for public employers, the law requires that for private employers, E Verify forms be retained for 3 years. • This provision includes Districts that employ their own employees. 1 6 1 1 A 2 Agenda Page 130 Ch. 20-173, Laws of Fla. (House Bill 101): Public Construction and Retainage Bill Passed Effective Date: October 1, 2020 Key Provisions: • Reduces to 5%the amount of retainage that Districts may withhold from each progress payment made to the contractor for construction projects. Ch. 20-154, Laws of Fla. (House Bill 279): Local Government Public Construction Works Bill Passed Effective Date:July 1, 2020 Key Provisions: • Requires local governments (including Special Districts) that complete construction projects using their own services, employees, and equipment to maintain a full accounting of the project costs, including personnel and benefit costs, direct material costs, equipment costs, maintenance costs, insurance costs, and all related costs, plus a factor of 20%for management, overhead, and other indirect costs. • Also requires local governments (including Special Districts) that issue bids or other proposals to include a listing of all government agencies that may have additional permits or fees generated by the project. Ch. 20-127, Laws of Fla. (House Bill 441): Public Procurement of Services (CCNA) Bill Passed Effective Date:July 1, 2020 Key Provisions: • This is an amendment to the Consultants' Competitive Negotiation Act. • Increases the maximum limit for a continuing contract covered by CCNA from a pre- construction price of$2,000,000 to $4,000,000. • Increases the maximum limit for procuring a study using a continuing contract from $200,000 to $500,000. I A Agenda Page 131 Ch. 20-114, Laws of Fla. (House Bill 5003): Implementing the 2020-2021 General Appropriations Act Bill Passed Effective Date:July 1, 2020 Key Provisions: • A special provision was slipped into the legislation that called for the creation of a one- year Local Government Efficiency Task Force that was authorized to provide recommendations on making local governments (including Special Districts) operate more efficiently. The Task Force is to provide recommendations to the Governor, President of the Senate and Speaker of the House. • The real uncertainty with this part of the Bill is that it is open-ended and could mean almost anything in terms of what is recommended for the local governments and special districts. 1 611 A2 Naples Heritage Community Development District Inframark,Infrastructure Management Services 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)753-5841 •Fax(954)345-1292 DATE: January 27, 2021 Mr. Derrick Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Diane M. Manza Lead Recording Secretary RE: Minutes of the Meeting held November 3, 2020 as Approved at the January 5, 2021 Meeting Enclosed for your records is a copy of the minutes of the above referenced meeting of the Naples Heritage Community Development District, which are to be kept on file for public access. /dmm Encl: Cc: Mr. Gregory Urbancic Coleman, Yovanovich & Koester, P.A. gurbancic@gcjlaw.com justin.faircloth@inframark.com Gm@nhgcc.com l i 1 A 2 MINUTES OF MEETING NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT The Audit Committee meeting of the the Naples Heritage Community Development District was held on Tuesday, November 3, 2020 at 9:00 a.m.. Present and constituting a quorum were: Kenneth R. Gaynor Chairman Peter Ramundo Vice Chairman Gerald James Assistant Secretary Richard Leonhard Assistant Secretary Tom Rutkowski Assistant Secretary Also present were: Justin Faircloth District Manager Patrick Dorbad NHGCC General Manager The following is a summary of the discussions and actions taken at the November 3, 2020 Audit Committee meeting. FIRST ORDER OF BUSINESS Roll Call The meeting was called to order by Mr. Faircloth and all Audit Committee members were present. SECOND ORDER OF BUSINESS Audit Committee Selection of Auditor A.Review of Audit Firm Proposals • The audit proposals were discussed. Mr. Ramundo gave a rating of 100 on Grau & Associates and 90 on Berger, Toombs, Elam, Gaines and Frank. The remaining Audit Committee members concurred. B. Ranking of Audit Proposals for FY 2020 • The Audit Committee made the recommendation to enter into a contract with Grau &Associates to complete the FY 2020 audit and as an option for subsequent audits for FYs 2021 and 2022. 1611A2 November 3, 2020 Naples Heritage CDD On MOTION by Mr. Ramundo seconded by Mr. Leonhard, with all in favor, the Audit Committee recommended to enter into a contract with Grau & Associates to complete the Audit for FY 2020, and as an option for subsequent audits for FYs 2021 and 2022. THIRD ORDER OF BUSINESS Audience Comments None. FOURTH ORDER OF BUSINESS Adjournment There being no further business, the meeting was adjourned at 9:03 a.m. stin Faircloth Kenneth R. Gayer ecretary Chairman 2 16I1 A MINUTES OF MEETING NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Naples Heritage Community Development District was held on Tuesday, November 3, 2020 at 9:05 a.m. Present and constituting a quorum were: Kenneth R. Gaynor Chairman Peter Ramundo Vice Chairman Gerald James Assistant Secretary Richard Leonhard Assistant Secretary Tom Rutkowski Assistant Secretary Also present were: Justin Faircloth District Manager The following is a summary of the discussions and actions taken at the November 3, 2020 Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call The meeting was called to order and all Supervisors were present. SECOND ORDER OF BUSINESS Public Comment on Agenda Items There were no public comments. THIRD ORDER OF BUSINESS Approval of the Minutes of the May 5, 2020 Meeting Mr. Faircloth stated each Board member received a copy of the minutes of the May 5, 2020 meeting and requested any corrections, additions or deletions. On MOTION by Mr. James seconded by Mr. Leonhard with all in favor the minutes of the May 5, 2020 meeting were approved, as presented. 1. bt1A2 November 3, 2020 Naples Heritage CDD FOURTH ORDER OF BUSINESS Old Business A. Master Association Club Expansion Update • Mr. Gaynor and Mr. Dorbad provided an update on the Club Expansion Project. • The project is complete. Discussion ensued to install a box around the compressor on Lake 4,which is adjacent to the cart path. On MOTION by Mr. James seconded by Mr. Rutkowski, with all in favor, to install a box around the compressor on Lake 4 in an amount not to exceed $1,200 was approved. B. Bentley Electrical Proposal for Lakes 2 and 8 Aeration Install C. Solitude Proposal Aeration Install Lakes 2 and 8 • Discussion ensued with regard to lake aeration install. On MOTION by Mr. Leonhard seconded by Mr. James, with all in favor, a not-to-exceed amount of$29,000 for an aeration system installed in Lake 2, after the District has received sufficient funds from FY 2021 assessments was approved. • Staff will obtain a single price for ongoing maintenance for all aeration systems and the fountain. FIFTH ORDER OF BUSINESS New Business A. Auditor Selection i. Consideration of the Audit Committee Ranking Recommendations • The Audit Committee previously reviewed the audit rankings. ii. Authorization to Proceed to Enter into Contract with Selected Audit Firm • The Board agreed to enter into a contract with Grau&Associates. On MOTION by Mr. Ramundo seconded by Mr. Leonhard, with all in favor, to enter into a contract with Grau & Associates to complete the FY 2020 audit and as an option subsequent audits for FY 2021 and 2022 was a••roved. B. PRIA FY 2021 Insurance Policy • Staff reviewed the insurance policy with the Board. 2 €. November 3, 2020 Naples Heritage CDD C. Resolution 2021-01, Spending Resolution • Spending Resolution 2021-01 was discussed. On MOTION by Mr. Rutkowski seconded by Mr. James, with all in favor, Resolution 2021-01,establishing a policy and procedure for certain maintenance or repair contracts, including in a emergency situation; authorizing the District Manager to execute certain maintenance or repair contracts; providing for presentation of maintenance or repair contracts approved pursuant to this policy and procedure for informational purposes to the Board of Supervisors; providing for conflicts, providing for severability and providing an effective date was adopted. D. Lake 12/Hole 12 Fountain Discussion • Discussion ensued with regard to the request from Mr. Acri for a new fountain on Lak 12/hole 12. The Board did not approve the request. The Board agreed to allow associations to install fountains only if they pay the costs of electricity and maintenance. SIXTH ORDER OF BUSINESS Manager's Report A. Acceptance of Financial Statements • The financial statements for the period ending September 30, 2020 were reviewed. On MOTION by Mr. James seconded by Mr. Rutkowski, with all in favor, Financial Statements for the period ending September 30, 2020 were accepted. B. Motion to Assign Reserves On MOTION by Mr. Ramundo seconded by Mr. Leonhard, with all in favor the assignment of reserves as presented was approved. C. Solitude Lake Management Service Report • Included for informational purposes. 3 �. 6l1A2 November 3, 2020 Naples Heritage CDD D. Follow Up Items • Mr. Gaynor reported the updated contract with the Golf Club had been executed as previously approved. SEVENTH ORDER OF BUSINESS Attorney's Report A. Legislative Update • Staff reviewed the legislative update with the Board. The Board agreed to only post the agendas and a link to the Auditor General's website for future audits going forward. EIGHTH ORDER OF BUSINESS Engineer's Report • Staff reviewed the issue the Club noted regarding flow during the summer with the new tennis facility. • A discussion ensued regarding a neighboring community dewatering. The Board will hold off on any action and review again if the issue develops once again next rainy season. NINTH ORDER OF BUSINESS Supervisors' Requests There not being any, the next item followed. TENTH ORDER OF BUSINESS Audience Comments There were no audience comments. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, the meeting was adjourned at 10:03 a.m. stin Faircloth Kenneth R. Gayno Secretary Chairman 4