Agenda 02/09/2021 Item #16F2 (Budget Amendments - Pelican Bay Services Maintenance Facility)02/09/2021
EXECUTIVE SUMMARY
Recommendation to authorize the necessary budget amendments to reallocate Pelican Bay
Services Division project funds to support the design and construction of the new Pelican
Bay Services Maintenance Facility.
OBJECTIVE: To fund the design and construction of the new Pelican Bay Services
Maintenance Facility.
CONSIDERATIONS: Since 1974, the former Pelican Bay Independent District, now Pelican
Bay Services Division, has performed the duties of its maintenance operation out of the utility
site located on Watergate Way inside the Pelican Bay community. As the operation and
responsibilities have expanded over the past 40 years, and the building has reached the end of
its service life, the Unit plans to replace the existing building and facilities for maximal
efficiency purposes. In addition to replacement of the existing office and maintenance garage,
the project will include the design and construction of new chemical and soil storage buildings,
pole barn for housing large and tall equipment, fueling facility, and nursery.
In preparation for future construction awards and key consultant contracts, a budget amendment
that optimizes the use of existing funds is necessary. The budget amendment will be used to
fund the construction, materials, any applicable permitting costs, etc. as well as specific
consultant contract costs for the new Pelican Bay Services Maintenance Facility.
FISCAL IMPACT: A budget amendment in the total amount of $200,000 is required to
reallocate funds within Fund 322, from project 50143 (Field Site Improvements) to project
50211 (Pelican Bay Maintenance Facility).
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises
no legal issues, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this action.
RECOMMENDATION: To authorize the necessary budget amendment as set forth in the
above Fiscal Impact section.
Prepared By: Karin Herrmann, Operations Analyst, Pelican Bay Services Division
ATTACHMENT(S)
1. BA Fund 322 transfer ops building (PDF)
16.F.2
Packet Pg. 1190
02/09/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.2
Doc ID: 14715
Item Summary: Recommendation to authorize the necessary budget amendments to reallocate
Pelican Bay Services Division project funds to support the design and construction of the new Pelican
Bay Services Maintenance Facility.
Meeting Date: 02/09/2021
Prepared by:
Title: – Pelican Bay Services
Name: Karin Herrmann
01/20/2021 11:10 AM
Submitted by:
Title: Project Manager, Associate – Pelican Bay Services
Name: Lisa Jacob
01/20/2021 11:10 AM
Approved By:
Review:
Corporate Business Operations Sean Callahan Executive Director - Corp Bus Ops Completed 02/01/2021 1:44 PM
County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 02/01/2021 2:57 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/01/2021 1:52 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/01/2021 3:54 PM
Office of Management and Budget Laura Zautcke Additional Reviewer Completed 02/02/2021 9:37 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 02/02/2021 10:08 AM
Board of County Commissioners MaryJo Brock Meeting Pending 02/09/2021 9:00 AM
16.F.2
Packet Pg. 1191
BUDGET AMENDMENT REQUEST For Budget/Finance Use Only
BA#
JE #
BAR#
APH Date
322 Pelican Bay Irrigation & Landscape
Fund No.Fund Description (type on line above)
Date Prepared:1/8/2020
Approved by BCC on:Item No.
Expense Budget Detail
Fund Center Title:Irrigation & Landscape Fund Center No.:183825
Funded Program (Project) Title:PBSD OPS BLD 5-digit Fd Prog #:50211
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease)Budget Budget
183825 50211 763100 200,000 2,061,800
-
-
-
Net Change to Budget $ 200,000
Fund Center Title:
Expense Budget Detail
Fund Center No.:
Funded Program (Project) Title:5-digit Fd Prog #:
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease)Budget Budget
-
-
-
-
-
Net Change to Budget $
Fund Center Title:
Expense Budget Detai
Fund Center No.:
Funded Program (Project) Title:5-digit Fd Prog #:
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease)Budget Budget
-
-
-
-
-
Net Change to Budget $
PBSD OPS BLD 2,261,800
183825 50143 763100 PBSD Field Operations Center (200,000)
(200,000)
Irrigation and Landscape 183825
PBSD Field Operation Center Improvements 50143
298,194.56 98,194.56
16.F.2.a
Packet Pg. 1192 Attachment: BA Fund 322 transfer ops building (14715 : Recommendation to authorize the necessary budget amendments to reallocate Pelican
EXPLANATION
Why are funds needed? (type below)
Where are funds available? (type below)
REVIEW PROCESS
Cost Center Director*:Date
Department Heads:Date
Office of Mgt & Budget Date
Agency Manager Date
Finance Department:Date
Clerk to the Board Admin:Date
Inputted by:Date
BA number (SAP)
If this is uploaded into MinuteTraq with an Executive Summary, no signatures are required from the Division (Cost Center) Director
or Department Heads
If this is uploaded into MinuteTraq, please do NOT send a paper copy of the Budget Amendment to the Office of Management and
Budget office, OMB will download all budget amendments from MinuteTraq and will process after the BCC meeting.
I:\ Forms\ County Forms\ Budget\ Budget Amendment Form.xls (excel format)
Engineering and Design 50143 PBSD Field Operations Center moving funds to 50211
Moving funds from 50143 to 50211.
16.F.2.a
Packet Pg. 1193 Attachment: BA Fund 322 transfer ops building (14715 : Recommendation to authorize the necessary budget amendments to reallocate Pelican