Backup Documents 01/12/2021 Item #16A32 JAORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b A 3 2
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office ^ (5-
I I 101
�' I
4. BCC Office Board of County 5 I-P-01
Commissioners
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Jessica Arencibia/GMD 239-252-8345
Contact/ Department
Agenda Date Item was 01/12/2021 Agenda Item Number 16A32
Approved by the BCC
Type of Document FDEP Change Orders I9CO2,19CO3,20C01 Number of Original 1 of Each Change Order
Attached Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, JA
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JA
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JA
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JA
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 01/12/2021 and all changes made during JA N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the ` - option for
Chairman's signature. • is line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16A32
MEMORANDUM
Date: January 21, 2021
To: Jessica Arencibia — Operations Analyst
Capital Projects Planning
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: FDEP Change Orders: 19CO2, 19CO2 and 20001
Attached for your records is one (1) copy of the document as referenced above,
(Item #16A32) adopted by the Board of County Commissioners on Tuesday,
January 12, 2021.
Please email a fully executed copy back to the Minutes & Records Department for
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
1 6A32
CHANGE ORDER No. I
DEP AGREEMENT No. I9CO2
COLLIER COUNTY BEACH HURRICANE IRMA RECOVERY PROJECT
LOCAL SPONSOR:
Collier County
2685 South Horseshoe Drive.Unit 103
Naples,FL 34104
This agreement entered into on September 23.2019.is hereby revised as tollo ss:
WHEREAS.the LOCAL SPONSOR has requested an update to the Grant Work Plan;and
WHEREAS,the LOCAL.SPONSOR has requested a reallocation of the budget that is less than 2040 of the
total budget.
NOW,THEREFORE,in consideration of the mutual benefits to be derived hcrefrom,the DEPARTMENT
and the LOCAL SPONSOR do hereby agree as follows:
I. Attachment 3.Grant Work Plan is hereby deleted in its entirety and replaced with Attachment 3-A.Revised
Grant Work Plan,attached hereto and made a part of the Agreement. All references in the Agreement to
Attachment 3 shall hereinafter refer to Attachment 3-A.Revised Grant Work Plan.
2. All other terms and conditions of the Aercement shall remain unchanged.
IN WITNESS WHEREOF.the parties has e caused these presents to he duly executed.the day and year.last
written below.
COL E 1\1 I FLORIDA DEPARTMENT OF
ENVIRON!MENT.AI.PROTECTION
((/ Hanna Tillotson Digitallysignedby Hanna Tillotson
1;` airma.- By. l Date:2021.01.285:48:43OS'00'
atrma- I{mirunmcntal Administrator
Penny Taylor,Chairperson
Hanna Tillotson, Environmental Administrator
Print Name and 1 itle Print Name and 1 itle
Date: tla,,y(1),C I) )6Q)I. Date: 1/28/2021
FEID No.59-6000558
If someone other than the Chairman signs this Agreement,a resolution,statement or other documentation authorising
that person to sign the Agreement on behalf of the County City must accompany the Agreement.
List of Attachments'Exhibits included as part of this Agreement:
Specify Letter
Type Number Description(include number of pages t
Attachment 3-A Res iscd Grant A ork Plan(-1 pages)
Appi os ed as to form an legality
.in. 1 hnk ). 19CO2. ange Order No. I. Page I of 1 iA,� �n
crtroit
- A++i,tant County ltorney
Chairman
Attest as to C
signature only,
1 6 A 3 2
ATTACHMENT 3-A
REVISED GRANT WORK PLAN
PROJECT TITLE: Collier County Beach-Hurricane Irma Recovery Project
PROJECT LOCATION: The Project is located between Department of Environmental Protection
(Department or DEP) reference monuments R22 and R79 along the Gulf of Mexico in Naples in Collier
County, Florida, as specified in the Strategic Beach Management Plan and Section 62B-36.005, Florida
Administrative Code (F.A.C.). The Project includes 7.5 miles, among three segments of shoreline within
Collier County: Vanderbilt Beach,approximately 1.6 miles between Department Monuments R22 to R31;
Park Shore, approximately 2.2 miles between Department Monuments R42 to R54.4; and Naples,
approximately 3.7 miles between Department Monuments R58 to R79.
PROJECT BACKGROUND: Hurricane Irma made landfall on September 10, 2017 causing beach and
dune erosion along Collier County Beach Nourishment in Collier County. The 2018 Florida Legislature
provided funds to assist counties with beach and dune restoration projects. The Department developed the
2018 Hurricane Irma Supplemental Funding Plan for Florida's beach and dune system to distribute these
funds. Construction of a storm recovery project is anticipated in FY2019-20 to repair storm damages.
PROJECT DESCRIPTION: The Project consists of design and construction of the Collier County Beach
—Hurricane Irma Recovery Project.
PROJECT ELIGIBILITY: The Department has determined that 100 percent of the non-federal Project
cost is eligible for state cost sharing. Therefore,the Department's financial obligation shall not exceed the
sum of$1,917,724 for this Project or up to 50 percent of the non-federal Project cost, if applicable, for the
specific eligible Project items listed,whichever is less.Any indicated federal cost sharing percentage is an
estimate and shall not affect the cost sharing percentages of the non-federal share. The parties agree that
eligibility for cost sharing purposes will be maintained pursuant to 62B-36, Florida Administrative Code
(F.A.C.).
The Local Sponsor will be responsible for auditing all travel reimbursement expenses based on the travel
limits established in Section 112.061,Florida Statute(F.S.).
Pursuant to Sections 161.091 - 161.161, F.S., the Department provides financial assistance to eligible
governmental entities for beach erosion control and inlet management activities under the Florida Beach
Management Funding Assistance Program.
Pursuant to 62B-36.005(1)(d),F.A.C.,the Local Sponsor has resolved to support and serve as local sponsor,
has demonstrated a financial commitment,and has demonstrated the ability to perform the tasks associated
with the beach erosion control project as described herein.
The Project shall be conducted in accordance with the terms and conditions set forth under this Agreement,
all applicable Department permits and the eligible Project task items established below.All data collection
and processing, and the resulting product deliverables, shall comply with the standards and technical
specifications contained in the Department's Monitoring Standards for Beach Erosion Control Projects
(2014) and all associated state and federal permits, unless otherwise specified in the approved scope of
work for an eligible Project item. The monitoring standards may be found at:
https://floridadep.gov/sites/default/files/PhysicalMonitoringStandards.pdf
DEP Agreement No. 19CO2, Change Order 1, Attachment 3-A,Page 1 of 4
1 6A32
One (1) electronic copy of all written reports developed under this Agreement shall be forwarded to the
Department,unless otherwise specified.
Acronyms:
DEP—Florida Department of Environmental Protection
F.S.—Florida Statutes
F.A.C.—Florida Administrative Code
TASKS and DELIVERABLES:
The Local Sponsor will provide detailed scopes of work or a letter requesting advance payment if authorized
by Attachment 2, for all tasks identified below, which shall include a narrative description of work to be
completed, a corresponding cost estimate and a proposed schedule of completion for the proposed work
and associated deliverables. Each scope of work shall be approved in writing by the DEP Project Manager
to be included into this work plan for reimbursement.
Task 1: Design
Task Description: The Local Sponsor will acquire professional services for the engineering and design of
the Project such as coastal engineering analyses, preparation of plans and specifications, physical and
environmental surveys,cultural resource surveys,design-level geotechnical services,sediment studies,inlet
studies, environmental analyses, orthophotography, plan formulations and for obtaining environmental
permits and other Project-related authorizations. The Local Sponsor will submit work products to the
appropriate State or Federal regulatory agencies as requested by the DEP Project Manager in order to be
eligible for reimbursement under this task.
Deliverable: Certification of Completion including documentation of submittal affirming that the final
design document was completed and submitted to the Department. For interim payment requests, a Task
Summary Report signed by the Local Sponsor must be submitted detailing work progress during the
payment request period.The Task Summary Report must include the dates and descriptions of all activities,
surveys and reports completed or in progress during the time period of the interim payment request.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Task 2: Construction
Task Description: This task includes work performed and costs incurred associated with the placement of
fill material and/or the construction of erosion control structures within the Project area. Project costs
associated with eligible beach and inlet construction activities include work approved through construction
bids and/or construction-phase engineering and monitoring services contracts. Eligible costs may include
mobilization, demobilization, construction observation or inspection services, physical and environmental
surveys,beach fill,tilling and scarp removal,erosion control structures,mitigation reefs,dune stabilization
measures and native beach-dune vegetation. Construction shall be conducted in accordance with any and
all State or Federal permits.The Local Sponsor will submit work products to the appropriate State or Federal
regulatory agencies as requested by the DEP Project Manager in order to be eligible for reimbursement
under this task.
DEP Agreement No. 19CO2, Change Order 1,Attachment 3-A, Page 2 of 4
1 6 A 32
Deliverable: Certification of Completion by a Florida-registered Professional Engineer with
documentation of submittal to the Department affirming the construction task was completed in accordance
with construction contract documents. For interim payment requests, a Task Summary Report must be
submitted detailing activities completed during the payment request period. The Task Summary Report
must include the dates and descriptions of all activities,surveys and reports completed or in progress during
the time period of the interim payment request.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Estimated Eligible Project Cost
Federal
Task Eligible Project State Cost Estimated DEP Local Total
# Tasks Share(%) Project
Costs
1 Design and 50.00% $63,385.93 $63,385.93 $126,771.86
Permitting
2 Construction 50.00% $1,854,338.07 $1,854,338.07 $3,708,676.14
TOTAL PROJECT $1,917,724.00 $1,917,724.00 $3,835,448.00
COSTS
PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all deliverables
received by,the corresponding task end date.
Task Task Title Budget Category Budget Task Start Deliverable
No. Amount Date Due Date
1 Design Contractual Services $63,385.93 09/01/2017 06/30/2021
2 Construction Contractual Services $1,842,182.15 11/01/2019 06/30/2021
2 Construction Salary/Fringe $12,155.92 11/01/2019 06/30/2021
Total: $1,917,724
DEP Agreement No. 19CO2, Change Order 1,Attachment 3-A,Page 3 of 4
1 6 A 3 2
SALARY AND FRINGE BENEFITS BY TASK: Cost reimbursable hourly and fringe rate(s)by position may not
exceed those indicated below.
Task/Deliverable Position Title Hourly
Fringe Rate(%)
Number
Project Manager $39.54 17.20%
2
Senior Field Inspector $33.23 30.00%
Senior Environmental Specialist $24.47 17.33%
Environmental Specialist $22.50 17.75%
DEP Agreement No. 19CO2, Change Order 1,Attachment 3-A, Page 4 of 4
1 6A32
CHANGE ORDER No. I
DEP AGREEMENT No. 19CO3
SOITI I MARCO ISLAND BEACH!—IIURRICANE IRMA RECOVERY PROJECT
LOCAL SPONSOR:
Collier County
2685 South Horseshoe Drive.Unit 103
Naples.FL 34104
This agreement entered into on September 23.2019.is hereby revised as follows:
WHEREAS.the LOCAL SPONSOR has requested an update to the Grant Work Plan:and
WHEREAS.the LOCAL SPONSOR has requested a reallocation of the budget that is less than 20%of the
total budget.
NOW.THEREFORE,in consideration of the mutual benefits to be derived herefrom.the DEPARTMENT
and the LOCAI.SPONSOR do hereto agree as follows:
1. Attachment 3.Grant Work Plan is hereby deleted in its entire!) and replaced with Attachment 3-A.Revised
Grant Work Plan. attached hereto and made a pan of the Agreement. All references in the Agreement to
Attachment 3 shall hereinafter refer to Attachment 3-A.Revised Grant Work Plan.
2. All other terms and conditions of the Agreement shall remain unchanged.
IN WITNESS WHEREOF.the parties have caused these presents to be duly executed.the day and year.last written
below.
COI.1.1 R t) 11 FLORIDA DEPARTMENT OF
EN V I RON'SIF.\TAL}PROTECTION
Hanna Tillotson Digitallysignedby Hanna Tillotson
a}: By: Date:2021.01.2815:50:07-05'00'
Chairman Environmental Administrator
Penny Taylor,Chairperson Hanna Tillotson, Environmental Administrator
Print Name and Title Print Name and Title
Date: �(A> >�c � :� � __ _.-- Date: 1/28/2021
F 1:11)No.:59_6000,58
If someone other than the Chairman signs this Agreement.a resolution.statement or other documentation authorising
that person to sign the Agreement on behalf of the County must accompan) the Agreement.
List of Attachments/Exhibits included as pan of this \greement:
Specify Letter
Type Number Description include number of paeesI
Attachment 3-A Revised Grant\\ork Plan 13 pages'
ATMST Appt '. .r, orm and leg'
�� �'
CRC. Al ' 'gRno• 19CO3.Change Order No. 1.Page I of I �j
1,1 r�,ttest 75 Assistant County Attu oy
signs ore only.
1 6A32
ATTACHMENT 3-A
REVISED GRANT WORK PLAN
PROJECT TITLE: South Marco Island Beach-Hurricane Irma Recovery Project
PROJECT LOCATION: The Project is located between Department of Environmental Protection
(Department/DEP)reference monuments R143 and G4 along the Gulf of Mexico in Collier County,Florida,
as specified in the Strategic Beach Management Plan and Section 62B-36.005,Florida Administrative Code
(F.A.C.).
PROJECT BACKGROUND: Hurricane Irma made landfall on September 10, 2017 causing beach and
dune erosion along South Marco Island Beach Nourishment in Collier County.The 2018 Florida Legislature
provided funds to assist counties with beach and dune restoration projects. The Department developed the
2018 Hurricane Irma Supplemental Funding Plan for Florida's beach and dune system to distribute these
funds.Construction of a storm recovery project is anticipated in FY2019-20 to repair storm damages.
PROJECT DESCRIPTION: The Project consists of design and construction of the South Marco Island
Beach-Hurricane Irma Recovery Project.
PROJECT ELIGIBILITY: The Department has determined that 100 percent of the non-federal Project
cost is eligible for state cost sharing. Therefore,the Department's financial obligation shall not exceed the
sum of$244,943 for this Project or up to 50 percent of the non-federal Project cost, if applicable, for the
specific eligible Project items listed,whichever is less.Any indicated federal cost sharing percentage is an
estimate and shall not affect the cost sharing percentages of the non-federal share. The parties agree that
eligibility for cost sharing purposes will be maintained pursuant to 62B-36, Florida Administrative Code
(F.A.C.).
The Local Sponsor will be responsible for auditing all travel reimbursement expenses based on the travel
limits established in Section 112.061,Florida Statute(F.S.).
Pursuant to Sections 161.091 - 161.161, F.S., the Department provides financial assistance to eligible
governmental entities for beach erosion control and inlet management activities under the Florida Beach
Management Funding Assistance Program.
Pursuant to 62B-36.005(1)(d),F.A.C.,the Local Sponsor has resolved to support and serve as local sponsor,
has demonstrated a financial commitment,and has demonstrated the ability to perform the tasks associated
with the beach erosion control project as described herein.
The Project shall be conducted in accordance with the terms and conditions set forth under this Agreement,
all applicable Department permits and the eligible Project task items established below.All data collection
and processing, and the resulting product deliverables, shall comply with the standards and technical
specifications contained in the Department's Monitoring Standards for Beach Erosion Control Projects
(2014) and all associated state and federal permits, unless otherwise specified in the approved scope of
work for an eligible Project item. The monitoring standards may be found at:
https://floridadep.gov/sites/default/files/PhysicalMonitoringStandards.pdf
One (1) electronic copy of all written reports developed under this Agreement shall be forwarded to the
Department,unless otherwise specified.
DEP Agreement No. 19CO3, Change Order 1,Attachment 3-A, Page 1 of 3
16 A32
Acronyms:
DEP—Florida Department of Environmental Protection
F.S.—Florida Statutes
F.A.C.—Florida Administrative Code
TASKS and DELIVERABLES:
The Local Sponsor will provide detailed scopes of work or a letter requesting advance payment if authorized
by Attachment 2, for all tasks identified below, which shall include a narrative description of work to be
completed, a corresponding cost estimate and a proposed schedule of completion for the proposed work
and associated deliverables. Each scope of work shall be approved in writing by the DEP Project Manager
to be included into this work plan for reimbursement.
Task 1: Design
Task Description: The Local Sponsor will acquire professional services for the engineering and design of
the Project such as coastal engineering analyses, preparation of plans and specifications, physical and
environmental surveys,cultural resource surveys,design-level geotechnical services,sediment studies,inlet
studies, environmental analyses, orthophotography, plan formulations and for obtaining environmental
permits and other Project-related authorizations. The Local Sponsor will submit work products to the
appropriate State or Federal regulatory agencies as requested by the DEP Project Manager in order to be
eligible for reimbursement under this task.
Deliverable: Certification of Completion including documentation of submittal affirming that the final
design document was completed and submitted to the Department. For interim payment requests, a Task
Summary Report signed by the Local Sponsor must be submitted detailing work progress during the
payment request period.The Task Summary Report must include the dates and descriptions of all activities,
surveys and reports completed or in progress during the time period of the interim payment request.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Task 2: Construction
Task Description: This task includes work performed and costs incurred associated with the placement of
fill material and/or the construction of erosion control structures within the Project area. Project costs
associated with eligible beach and inlet construction activities include work approved through construction
bids and/or construction-phase engineering and monitoring services contracts. Eligible costs may include
mobilization,demobilization, construction observation or inspection services, physical and environmental
surveys,beach fill,tilling and scarp removal,erosion control structures,mitigation reefs,dune stabilization
measures and native beach-dune vegetation. Construction shall be conducted in accordance with any and
all State or Federal permits.The Local Sponsor will submit work products to the appropriate State or Federal
regulatory agencies as requested by the DEP Project Manager in order to be eligible for reimbursement
under this task.
Deliverable: Certification of Completion by a Florida-registered Professional Engineer with
documentation of submittal to the Department affirming the construction task was completed in accordance
with construction contract documents. For interim payment requests, a Task Summary Report must be
DEP Agreement No. 19CO3, Change Order 1,Attachment 3-A,Page 2 of 3
1 6 A 3 2
submitted detailing activities completed during the payment request period. The Task Summary Report
must include the dates and descriptions of all activities,surveys and reports completed or in progress during
the time period of the interim payment request.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Estimated Eligible Project Cos
Federal
State Cost Estimated DEP Local Total
Task# Eligible Project Tasks Share(%) Project
Costs
1 Design 50.00% $34,199.00 $34,199.00 $68,398.00
2 Construction 50.00% $210,744.00 $210,744.00 $421,488.00
TOTAL PROJECT COSTS $244,943.00 $244,943.00 $489,886.00
PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all deliverables
received by,the corresponding task end date.
Task Task Title Budget Category Budget Task Start Deliverable
No. Amount Date Due Date
1 Design Contractual Services $34,199.00 09/01/17 06/30/21
2 Construction Contractual Services $207,404.32 11/01/19 06/30/21
2 Construction Salary/Fringe $3,339.68 11/01/19 06/30/21
Total: $244,943.00
SALARY AND FRINGE BENEFITS BY TASK: Cost reimbursable hourly and fringe rate(s)by position may not
exceed those indicated below.
Task/Deliverable Position Title Hourly Rate Fringe Rate(%)
Number
Project Manager $39.54 17.20%
2
Senior Field Inspector $33.23 30.00%
Senior Environmental Specialist $24.47 17.33%
Environmental Specialist $22.50 17.75%
DEP Agreement No. 19CO3, Change Order 1,Attachment 3-A, Page 3 of 3
1 6A32
CHANGE ORDER No. I
DEP AGREEMENT No.20001
COLLIER COUNTY BEACH NOURISHMENT
LOCAL SPONSOR:
Collier County
2685 South Horseshoe Drive,Unit 103
Naples,FL 34104
This agreement entered into on October 15,2019,is hereby revised as follows:
WHEREAS,the LOCAL SPONSOR requires update;and
WHEREAS,the LOCAL SPONSOR has requested an update to the Salary and Fringe Benefits in the Grant
Work Plan;
NOW,THEREFORE,in consideration of the mutual benefits to be derived herefrom,the DEPARTMENT
and the LOCAL SPONSOR do hereby agree as follows:
I. Attachment 3,Grant Work Plan is hereby deleted in its entirety and replaced with Attachment 3-A,Revised
Grant Work Plan, attached hereto and made a part of the Agreement. All references in the Agreement to
Attachment 3 shall hereinafter refer to Attachment 3-A,Revised Grant Work Plan.
2. All other terms and conditions of the Agreement shall remain unchanged.
IN WITNESS WHEREOF,the parties have caused these presents to be duly executed,the day and year,last
written below,
COLLIE C FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
Digitally signed by Hanna
Hanna Tillotson Tillotson
By: By: Date:2021.01.2815:47:01-05'00'
hairman Environmental Administrator
Penny Taylor,Chairperson Hanna Tillotson, Environmental Administrator
Print Name and Title Print Name and Title
Date: �6\l1.1tk%
1 , ,)l -4\ Date: 1/28/2021
FEID No.:59-6009558
If someone other than the Chairman signs this Agreement,a resolution,statement or other documentation authorizing
that person to sign the Agreement on behalf of the County must accompany the Agreement.
List of Attachments/Exhibits included as part of this Agreement:
Specify Letter/
Type Number Description(include number of pages)
Attachment 3-A Revised Grant Work Plan(4 pages)
A tvi. to fa no and iv
ATTEST r�,��,20001 Change Order No. I,Page I of 1
CRY cc_
ALQ��"L�cR
Assistant County A
Attest as to Chairman's
ciana+ure only.
1 6 A 3 2
ATTACHMENT 3-A
REVISED GRANT WORK PLAN
PROJECT TITLE: Collier County Beach Nourishment
PROJECT LOCATION: The Project is located between Department of Environmental Protection(DEP)
reference monuments R22 and R79 along the Gulf of Mexico in Naples in Collier County, Florida. The
Project includes 7.7 miles, among three segments of shoreline within Collier County: Vanderbilt Beach,
approximately 1.5 miles between DEP Monuments R22 to R31; Park Shore, approximately 2.5 miles
between DEP Monuments R42 to R54.4; and Naples, approximately 3.7 miles between DEP Monuments
R58 to R79.
PROJECT BACKGROUND: The Collier County Beach Restoration was completed in 1996 followed by
nourishment in 2006, including a one acre mitigation reef to compensate for damages to nearshore
resources. Nourishment was completed in early 2014 to address storm losses from Tropical Storm Fay
(2008) with additional material placed in late 2014 in the Naples segment to replace storm losses from
Tropical Storm Debby(2012).Both events received storm damage repair funding from FEMA.In late 2016,
nourishment was completed to repair hotspots in Park Shore and Vanderbilt Beach.The FY 2019-20 project
will be in response to Hurricane Irma storm damages.
PROJECT DESCRIPTION: This project consists of design, construction, and monitoring in Collier
County.
PROJECT ELIGIBILITY: The Department has determined that 84.76 percent of the non-federal Project
cost is eligible for state cost sharing. Therefore,the Department's financial obligation shall not exceed the
sum of$2,652,250 for this Project or up to 42.38 percent of the non-federal Project cost, if applicable, for
the specific eligible Project items listed,whichever is less.Any indicated federal cost sharing percentage is
an estimate and shall not affect the cost sharing percentages of the non-federal share.The parties agree that
eligibility for cost sharing purposes will be maintained pursuant to 62B-36, Florida Administrative Code
(F.A.C.).
The Local Sponsor will be responsible for auditing all travel reimbursement expenses based on the travel
limits established in Section 112.061,Florida Statute(F.S.).
Pursuant to Sections 161.091 - 161.161, F.S., the Department provides financial assistance to eligible
governmental entities for beach erosion control and inlet management activities under the Florida Beach
Management Funding Assistance Program.
Pursuant to 62B-36.005(1)(d),F.A.C.,the Local Sponsor has resolved to support and serve as local sponsor,
has demonstrated a financial commitment,and has demonstrated the ability to perform the tasks associated
with the beach erosion control project as described herein.
The Project shall be conducted in accordance with the terms and conditions set forth under this Agreement,
all applicable Department permits and the eligible Project task items established below.All data collection
and processing, and the resulting product deliverables, shall comply with the standards and technical
specifications contained in the Department's Monitoring Standards for Beach Erosion Control Projects
(2014) and all associated state and federal permits, unless otherwise specified in the approved scope of
work for an eligible Project item. The monitoring standards may be found at:
https://floridadep.gov/sites/default/files/PhvsicalMonitoringStandards.pdf
DEP Agreement No. 2000 1, Change Order I, Attachment 3-A, Page 1 of 4
16A32
One (1) electronic copy of all written reports developed under this Agreement shall be forwarded to the
Department,unless otherwise specified.
Acronyms:
DEP—Florida Department of Environmental Protection
F.A.C.—Florida Administrative Code
FWC—Florida Fish and Wildlife Conservation Commission
F.S.—Florida Statutes
TASKS and DELIVERABLES:
The Local Sponsor will provide detailed scopes of work or a letter requesting advance payment if authorized
by Attachment 2, for all tasks identified below, which shall include a narrative description of work to be
completed, a corresponding cost estimate and a proposed schedule of completion for the proposed work
and associated deliverables. Each scope of work shall be approved in writing by the DEP Project Manager
to be included into this work plan for reimbursement.
Task 1: Design
Task Description: The Local Sponsor will acquire professional services for the engineering and design of
the Project such as coastal engineering analyses, preparation of plans and specifications, physical and
environmental surveys,cultural resource surveys,design-level geotechnical services,sediment studies,inlet
studies, environmental analyses, orthophotography, plan formulations and for obtaining environmental
permits and other Project-related authorizations. The Local Sponsor will submit work products to the
appropriate State or Federal regulatory agencies as requested by the DEP Project Manager in order to be
eligible for reimbursement under this task.
Deliverable: Certification of Completion including documentation of submittal affirming that the final
design document was completed and submitted to the Department. For interim payment requests, a Task
Summary Report signed by the Local Sponsor must be submitted detailing work progress during the
payment request period.The Task Summary Report must include the dates and descriptions of all activities,
surveys and reports completed or in progress during the time period of the interim payment request.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Task 2: Construction
Task Description: This task includes work performed and costs incurred associated with the placement of
fill material and/or the construction of erosion control structures within the Project area. Project costs
associated with eligible beach and inlet construction activities include work approved through construction
bids and/or construction-phase engineering and monitoring services contracts. Eligible costs may include
mobilization, demobilization, construction observation or inspection services,physical and environmental
surveys,beach fill,tilling and scarp removal,erosion control structures,mitigation reefs,dune stabilization
measures and native beach-dune vegetation. Construction shall be conducted in accordance with any and
all State or Federal permits.The Local Sponsor will submit work products to the appropriate State or Federal
DEP Agreement No. 20001, Change Order 1,Attachment 3-A, Page 2 of 4
1 6 A 3 2
regulatory agencies as requested by the DEP Project Manager in order to be eligible for reimbursement
under this task.
Deliverable: Certification of Completion by a Florida-registered Professional Engineer with
documentation of submittal to the Department affirming the construction task was completed in accordance
with construction contract documents. For interim payment requests, a Task Summary Report signed by
Local Sponsor must be submitted detailing activities completed during the payment request period. The
Task Summary Report must include the dates and descriptions of all activities, surveys and reports
completed or in progress during the time period of the interim payment request.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Task 3: Monitoring
State and federal monitoring required by permit is eligible for reimbursement pursuant to program statute
and rule. In order to comply with Florida Auditor General report 2014-064 regarding conflicts of interest
and to be consistent with Section 287.057(17)(a)(1),F.S., all monitoring data and statistical analysis must
be provided directly and concurrently from the monitoring contractor to the Department/Local Sponsor
permittee/engineering consultant. The Local Sponsor's engineering consultant must provide an adequate
mitigation plan, consistent with Section 287.057(17)(a)(1),F.S., including a description of organizational,
physical, and electronic barriers to be used by the Local Sponsor's engineering consultant, that addresses
conflicts of interest when contracting multi-disciplinary firms for Project engineering and post-construction
environmental monitoring services,or when the Project engineering consultant firm subcontracts for post-
construction environmental monitoring. Environmental monitoring includes hardbottom, seagrass, and
mangrove resources. Department approval of the consultant's mitigation plan will be required prior to
execution of this Agreement. If at any time the Local Sponsor and/or its engineering consultant fails to
comply with this provision, the Local Sponsor agrees to reimburse the Department all funds provided by
the Department associated with environmental monitoring for the Project listed.
Task Description: This task includes activities associated with permit-required monitoring conducted in
accordance with the conditions specified by state or federal regulatory agencies.All monitoring tasks must
be located within or adjacent to the Project area and follow the Department's Regional Coastal Monitoring
Program and FWC's marine turtle and shorebird monitoring programs. Guidance for monitoring of
nearshore resources is available in the Department's Standard Operation Procedures For Nearshore
Hardbottom Monitoring Of Beach Nourishment Projects. The Local Sponsor must submit work products
directly to the appropriate state or federal regulatory agencies in accordance with permit conditions to be
eligible for reimbursement under this task,unless otherwise directed.
Deliverable: For each interim or final payment, the Local Sponsor will provide a Task Summary Report
signed by Local Sponsor containing; 1) An itemized listing of all monitoring activities completed or in
progress during the payment request period and, 2) Documentation of submittal to state and federal
regulatory agencies of completed monitoring data,surveys and final reports for permit-required work under
this task description.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
DEP Agreement No. 20001, Change Order 1,Attachment 3-A, Page 3 of 4
I. 6A32
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Estimated Eligible Project Cost
State Federal
Task# Eligible Project Tasks Cost Estimated DEP Local Total
Share Project
(%) Costs
1 Design 42.38% $296,660.00 $403,340.00 $700,000.00
2 Construction 42.38% $1,859,066.00 $2,527,593.00 $4,386,659.00
3 Monitoring 42.38% $496,524.00 $675,076.00 $1,171,600.00
TOTAL PROJECT COSTS $2,652,250.00 $3,606,009.00 $6,258,259.00
PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all deliverables
received by,the corresponding task end date.
Task Task Title Budget Category Budget Task Start Deliverable
No. Amount Date Due Date
1 Design Contractual Services $296,660.00 01/01/19 12/31/22
2 Construction Contractual Services $1,852,709.00
01/01/19 12/31/22
2 Construction Salary/Fringe $6,357.00
3 Monitoring Contractual Services $496,524.00 01/01/19 12/31/22
Total: $2,652,250.00
SALARY AND FRINGE BENEFITS BY TASK: Cost reimbursable hourly and fringe rate(s)by position may not
exceed those indicated below.
Task/Deliverable Position Title Hourly Rate Fringe Rate(%)
Number
Project Manager $39.54 17.20%
2
Senior Field Inspector $33.23 30.00%
Senior Environmental Specialist $24.47 17.33%
Environmental Specialist $22.50 17.75%
DEP Agreement No. 20001, Change Order 1,Attachment 3-A,Page 4 of 4