Agenda 01/26/2021 Item #16D 1 (Resolution - Collections Management Policy)Proposed Agenda Changes
Board of County Commissioners Meeting
January 26, 2021
Continue Item 11C to the February 9, 2021 BCC Meeting: Recommendation to select a site to
locate the Collier County Mental Health Facility and authorize staff to move forward with a
Request for Proposals to design the facility. (Commissioner Solis’ request)
Continue Item 16D1 to the February 23, 2021 BCC Meeting:
Recommendation to repeal and replace Resolution No. 87-200 to
update and modernize the Collections Management Policy for the
Museum Division. (Commissioner Taylor’s request)
Move Item 16K5 to Item 12A: Recommendation to appoint four members to Conservation Collier
Land Acquisition Advisory Committee. (Commissioner McDaniel’s request)
5/24/2021 11:00 AM
01/26/2021
EXECUTIVE SUMMARY
Recommendation to repeal and replace Resolution No. 87-200 to update and modernize the
Collections Management Policy for the Museum Division.
OBJECTIVE: To manage the Museum Division collections in accordance with contemporary best
practices with the goal of attaining the American Alliance of Museums accreditation.
CONSIDERATIONS: The mission of the Collier County Museum Division is to foster appreciation and
understanding of our communities’ unique heritage and cultural development. To further this mission, the
Division collects and interprets a rich and diverse repository of artifacts of social and cultural significance
relevant to the pre-history, history, and continuing development of Collier County. Because the
collections are held in trust for the public and are made accessible for the public’s benefit, the Museum
Division must maintain the highest legal, ethical, and professional standards. A Collections Management
Policy demonstrates these standards and guides decision-making. The policy gives the governing
authority, staff, and the public a framework for understanding and executing proper stewardship of the
collections.
The existing Collections Management Policy was approved by the Board of County Commissioners
(Board) in 1987. The museum industry, like all others, has evolved since that time, and new standards and
best practices have been adopted that are not reflected in the old document. Major differences between the
existing and proposed policy include:
• Establishing the existence of four (4) distinct collections (Museum, Teaching, Research
Library, and Institutional) and differentiating the management practices for each;
• Recognizing the use of a Collections Committee to guide decision-making with respect to
accessioning (formally admitting an item into the museum collection), deaccessioning
(formally removing and item from the museum collection), and like actions;
• Providing that all items proposed to be deaccessioned be presented to the Board for final
approval;
• Defining restricted and encumbered donations and establishing accessioning protocols for
each;
• Defining terms of acquisition;
• Enumerating legal and ethical considerations and specifically cross-referencing the
Native American Graves Protection and Repatriation Act of 1990 and Florida Statute
872.02; and
• Addressing appropriate actions to be taken for unclaimed property.
FISCAL IMPACT: There is no direct Fiscal impact related to adopting an updated Collections Policy.
Collections, Exhibition, and Information Services represent approximately twelve percent (12%) of the
total Museum Division operating budget annually. For FY21, this is equal to a net cost of $276,468.
Capital funds expended on restoration and upkeep of historic properties are also considered c ollections
expenses. These vary widely by fiscal year based on approved budgets. The sources of funds for Museum
operating and capital expenditures are Tourist Development Taxes and the General Fund.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality and requires majority vote for Board approval. -JAK
16.D.1
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01/26/2021
RECOMMENDATION: To repeal and replace Resolution No. 87-200 to update and modernize the
Collections Management Policy for the Museum Division.
Prepared By: Amanda Townsend, Director, Museum Division
ATTACHMENT(S)
1. Resolution - JAK signed (PDF)
2. Collections Management Policy v5 - CAO stamped (PDF)
16.D.1
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01/26/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1
Doc ID: 14456
Item Summary: Recommendation to repeal and replace Resolution No. 87-200 to update and
modernize the Collections Management Policy for the Museum Division.
Meeting Date: 01/26/2021
Prepared by:
Title: – Museum
Name: Lorna Jervis
12/17/2020 2:09 PM
Submitted by:
Title: Division Director - MuseumOperations Support – Museum
Name: Amanda O. Townsend
12/17/2020 2:09 PM
Approved By:
Review:
Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 01/05/2021 9:34 AM
Public Services Department Todd Henry Public Services Deapartment Completed 01/05/2021 10:05 AM
Public Services Department James C French PSD Dept Head Review Completed 01/08/2021 3:46 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 01/13/2021 3:21 PM
Museum Amanda O. Townsend Additional Reviewer Completed 12/29/2020 11:18 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 01/13/2021 4:03 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 01/14/2021 3:36 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/14/2021 3:59 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 01/14/2021 5:39 PM
Board of County Commissioners MaryJo Brock Meeting Pending 01/26/2021 9:00 AM
16.D.1
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16.D.1.a
Packet Pg. 656 Attachment: Resolution - JAK signed (14456 : Repeal and replace Resolution No. 87-200 collections policy)
16.D.1.b
Packet Pg. 657 Attachment: Collections Management Policy v5 - CAO stamped (14456 : Repeal and replace Resolution No. 87-200 collections policy)
16.D.1.b
Packet Pg. 658 Attachment: Collections Management Policy v5 - CAO stamped (14456 : Repeal and replace Resolution No. 87-200 collections policy)
16.D.1.b
Packet Pg. 659 Attachment: Collections Management Policy v5 - CAO stamped (14456 : Repeal and replace Resolution No. 87-200 collections policy)
16.D.1.b
Packet Pg. 660 Attachment: Collections Management Policy v5 - CAO stamped (14456 : Repeal and replace Resolution No. 87-200 collections policy)
16.D.1.b
Packet Pg. 661 Attachment: Collections Management Policy v5 - CAO stamped (14456 : Repeal and replace Resolution No. 87-200 collections policy)
16.D.1.b
Packet Pg. 662 Attachment: Collections Management Policy v5 - CAO stamped (14456 : Repeal and replace Resolution No. 87-200 collections policy)
16.D.1.b
Packet Pg. 663 Attachment: Collections Management Policy v5 - CAO stamped (14456 : Repeal and replace Resolution No. 87-200 collections policy)