Agenda 01/26/2021 Item #16B 1 (Immokalee CRA regarding Immokal Welcome signage )01/26/2021
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners (“Board”), approve an enlargement of
the informal competition amount beyond the $50,000 threshold as provided in Procurement
Ordinance No. 2013-69, as amended, to a Purchase Order originally issued to Lykins Signtek &
Development Specialties, Inc., and approve the assignment of the Purchase Order to the new entity,
Project Combo, Inc., d/b/a Lykins Signtek Development Specialties, LLC to allow the completion of
the ongoing Immokalee welcome signage project located in the Immokalee Community
Redevelopment Area. The total Purchase Order amount for these services will be $54,814.
OBJECTIVE: To obtain Board approval of an enlargement of a Purchase Order originally issued under
the informal competition threshold and approve the assignment of the Purchase Order to the new legal
entity Project Combo, Inc. d/b/a Lykins Signtek Development Specialties, LLC to allow for project
completion.
CONSIDERATION: In 2018, the MSTU board approved monument design from Q. Grady Minor &
Associates, P.A. for a monument located at SR 29 N. at Westclox (the “Triangle”) and on the corner of
South 1st Street and East Eustis Avenue (“1st/Eustis”) located across from the Seminole Casino Hotel
Immokalee. Staff issued the first solicitation to construct the two signs on November 4, 2019, to 19,834
vendors utilizing the County’s Online Bidding System, but only received one quote by the November 11,
2019 deadline. Staff issued a second solicitation on November 13, 2019 to 19,834 vendors and received
two quotes by the November 19, 2019 due date. Lykins Signtek & Development Specialist (Lykins
S&DS) submitted the lowest bid.
The County issued Lykins S&DS Purchase Order # 4500200840 on December 12, 2019 in the amount of
$48,815 to do repairs and install a new aluminum sign to the monument located at the Triangle, and to
install a new monument sign located on 1st/Eustis based on the approved design plans approved by the
Immokalee Beautification MSTU Advisory Board and the Immokalee Local Redevelopment Advisory
Board that included a bird of paradise logo.
The contractor, Lykins S&DS, completed the majority of the signage work on the 1st/Eustis monument
sign; and it completed the stucco and painting repairs at the Triangle sign by July 31, 2020. However, as a
result of further input from the public after the commencement of the project, staff suspended the
remaining work until a solution could be achieved to incorporate the community comments prior to
completing the two welcome signs.
The MSTU Advisory Board requested proposals from local artists to enhance the proposed new sign to
incorporate work that would reflect the culture of Immokalee. Collier County United Arts Council
facilitated the artist selection process by conducting an on-line survey for the Immokalee community to
review and vote for one of the top three raking proposals. The “Field of Dreams” proposal was ranked
number one by over 60% of the 4500 survey responses received. Staff presented the survey res ults to the
MSTU Advisory Board for review and approval on September 23, 2020. The MSTU Advisory Board
approved the “Field of Dreams” proposal and directed staff to initiate the work to complete the project
incorporating the new artwork.
Staff coordinated with the contractor to complete a new proof for the welcome sign incorporating the
selected mural and adding new letters “Welcome To” and relocating “Immokalee My Home” to reflect
the new community supported design. The contractor provided an estimate in the amount of $4,425 for
the modifications needed to complete the 1st/Eustis monument sign and to consider the relocation of the
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bird of paradise logo to the Zocalo Plaza. The relocation of the bird of paradise logo is necessary to
facilitate the redesign of the welcome sign based on community input.
Staff discovered that Lykins S&DS conveyed certain property and assets of the company to Project
Combo, Inc. d/b/a Lykins Signtek Development Specialties, Inc. (Project Combo, Inc. d/b/a Lykins SDS)
which has common ownership with Lykins S&DS. Lykins S&DS has since become an inactive
corporation, therefore Staff is now requesting that the BCC approve the assignment of Purchase Order
#4500200840, formerly issued in the name of Lykins S&DS, to the new entity, Project Combo, Inc. d/b/a
Lykins SDS, who will satisfy all the terms and conditions of the PO, including permit requirements in
order to complete the Immokalee welcome signage project.
On November 11, 2020, a modified proof for the Triangle sign and an estimate in the amount of $5,210 to
complete the Triangle sign were provided to include the patching of the holes in the existing aluminum
sign in its possession, print the community approved image on a ACM substrate and attach it to the newly
constructed monument sign with the lighted lettering underneath to illuminate. The reconfiguration of the
sign and approval of the increase of work resulting from the change of the image will exceed the $50,000
threshold of PO #4500200840, thereby going over the informal competitive threshold utilized when staff
solicited the quote.
Section Ten of Procurement Ordinance No. 2013-69, as amended, allows for County staff to
competitively procure goods and services for purchases exceeding $3,000 but not greater than $50,000.
Contracts that exceed that threshold can only have a binding effect if they are competitively bid and
approved by the Board. Section 5.c of the Procurement Ordinance allows the Board to waive any
provision in the ordinance when it deems it is in the best interest of the County. Staff is requesting that
the Board waive the informal competition threshold and allow staff to issue a revised Purchase Order that
recognizes the additional $5,210 identified above to complete anticipated remaining work on t he project
plus 20% contingency ($1,042) for any unforeseen work. The total Purchase Order amount for these
services now totals $54,814.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SAA
FISCAL IMPACT: An additional $5,999 ($5,210 additional work minus $253 balance on current PO
plus $1,042 for contingency) is available in Immokalee Beautification Fund 162 to complete this project.
The total Purchase Order amount for these services will be increased to $54,814.
GROWTH MANAGEMENT IMPACT: This project meets the current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
ADVISORY COMMITTEE RECOMMENDATIONS: At the September 23, 2020 meeting of the
Immokalee Lighting and Beautification MSTU Advisory Board the committee voted (3/1) to recommend
approval of the modifications to the signs utilizing the “Field of Dreams” proposal and complete the
project.
RECOMMENDATION: Recommendation that the Board of County Commissioners approve an
enlargement of the informal competition amount beyond the $50,000 threshold as provided in
Procurement Ordinance No. 2013-69, as amended, to a Purchase Order issued to Project Combo, Inc.
d/b/a Lykins Signtek Development Specialties, LLC to allow the completion of the ongoing Immokalee
welcome signage project located in the Immokalee Community Redevelopment Area, and approve the
assignment of Purchase Order to the new entity, Project Combo, Inc. d/b/a Lykins Signtek Development
Specialties, LLC.
Prepared By: Yvonne Blair, Immokalee CRA Project Manager
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ATTACHMENT(S)
1. Request for Waiver - Lykins Signtek - Bid Sync Docs & Purchase Order (PDF)
2. Request for Waiver - Lykins Signtek - Original Sign (PDF)
3. Request for Waiver - Lykins Signtek - New Sign Design (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.1
Doc ID: 14636
Item Summary: Recommendation that the Board of County Commissioners (“Board”), approve
an enlargement of the informal competition amount beyond the $50,000 threshold as provided in
Procurement Ordinance No. 2013-69, as amended, to a Purchase Order originally issued to Lykins
Signtek & Development Specialties, Inc., and approve the assignment of the Purchase Order to the new
entity, Project Combo, Inc., d/b/a Lykins Signtek Development Specialties, LLC to allow the completion
of the ongoing Immokalee welcome signage project located in the Immokalee Community
Redevelopment Area. The total Purchase Order amount for these services will be $54,814.
Meeting Date: 01/26/2021
Prepared by:
Title: – Immokalee CRA
Name: Yvonne Blair
01/06/2021 11:36 AM
Submitted by:
Title: – County Manager's Office
Name: Debrah Forester
01/06/2021 11:36 AM
Approved By:
Review:
Corporate Business Operations Jennifer Reynolds Stage 1 Review Completed 01/07/2021 3:15 PM
County Manager's Office Debrah Forester Director - CRAs Completed 01/08/2021 12:02 PM
County Attorney's Office Sally Ashkar Level 2 Attorney Review Completed 01/11/2021 8:32 AM
Corporate Business Operations Sean Callahan Executive Director- Corp Business Ops Completed 01/11/2021 1:59 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 01/12/2021 8:39 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/12/2021 3:38 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 01/13/2021 1:03 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 01/14/2021 4:27 PM
Board of County Commissioners MaryJo Brock Meeting Pending 01/26/2021 9:00 AM
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16.B.1.aPacket Pg. 558Attachment: Request for Waiver - Lykins Signtek - Bid Sync Docs & Purchase Order (14636 : Request For Waiver for Lykins Signtek)
16.B.1.aPacket Pg. 559Attachment: Request for Waiver - Lykins Signtek - Bid Sync Docs & Purchase Order (14636 : Request For Waiver for Lykins Signtek)
16.B.1.aPacket Pg. 560Attachment: Request for Waiver - Lykins Signtek - Bid Sync Docs & Purchase Order (14636 : Request For Waiver for Lykins Signtek)
16.B.1.aPacket Pg. 561Attachment: Request for Waiver - Lykins Signtek - Bid Sync Docs & Purchase Order (14636 : Request For Waiver for Lykins Signtek)
16.B.1.aPacket Pg. 562Attachment: Request for Waiver - Lykins Signtek - Bid Sync Docs & Purchase Order (14636 : Request For Waiver for Lykins Signtek)
16.B.1.aPacket Pg. 563Attachment: Request for Waiver - Lykins Signtek - Bid Sync Docs & Purchase Order (14636 : Request For Waiver for Lykins Signtek)
16.B.1.aPacket Pg. 564Attachment: Request for Waiver - Lykins Signtek - Bid Sync Docs & Purchase Order (14636 : Request For Waiver for Lykins Signtek)
16.B.1.bPacket Pg. 565Attachment: Request for Waiver - Lykins Signtek - Original Sign (14636 : Request For Waiver for Lykins Signtek)
16.B.1.cPacket Pg. 566Attachment: Request for Waiver - Lykins Signtek - New Sign Design (14636 : Request For Waiver for Lykins Signtek)
16.B.1.cPacket Pg. 567Attachment: Request for Waiver - Lykins Signtek - New Sign Design (14636 : Request For Waiver for Lykins Signtek)