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BCC Minutes 03/06/2007 W (Strategic Plan) March 6, 2007 MINUTES OF THE MEETING OF THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS STRATEGIC PLANNING WORKSHOP Naples, Florida, March 6, 2007 LET IT BE REMEMBERED, that the Collier County Board of County Commissioners, in and for the County of Collier, having conducted business here in, met in WORKSHOP SESSION on this date at 9:00 AM, at the 3rd Floor, Harmon Turner Building, Naples, Florida, with the following members present: CHAIRMAN: Commissioner James Coletta Commissioner Tom Henning Commissioner Donna Fiala Commissioner Frank Halas Commissioner Fred Coyle ALSO PRESENT: Jim Mudd, County Manager Leo Ochs, Deputy County Manager David Weigel, County Attorney Norman Feder, Transportation Services Division Thomas G. Wides, Public Utilities Division Peter A. Lund, Public Utilities Division Joseph Schmitt, CDES Division Marla Ramsey, Public Services Division Winona Stone, Assistant to the County Manager Sue Filson, BCC Executive Manager Len Golden Price, Admin. Services 1 AGENDA March 6, 2007 9:00 a.m. BCC/Strategic Planning Workshop County Commission Boardroom 3rd Floor-W. Harmon Turner Building Jim Coletta, Chairman, District 5 Tom Henning, Vice-Chairman, District 3 Donna Fiala, Commissioner, District 1 Frank Halas, Commissioner, District 2 Fred W. Coyle, Commissioner, District 4 NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGENDA ITEM MUST REGISTER PRIOR TO SPEAKING. SPEAKERS MUST REGISTER WITH THE COUNTY MANAGER PRIOR TO THE PRESENTATION OF THE AGENDA ITEM TO BE ADDRESSED. ALL REGISTERED PUBLIC SPEAKERS WILL RECEIVE UP TO THREE (3) MINUTES UNLESS THE TIME IS ADJUSTED BY THE CHAIRMAN. COLLIER COUNTY ORDINANCE NO. 2004-05, AS AMENDED, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE COLLIER COUNTY FACILITIES MANAGEMENT DEPARTMENT, LOCATED AT 3301 EAST TAMIAMI TRAIL, NAPLES, FLORIDA, 34112, (239) 774-8380; ASSISTED LISTENING DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE IN THE COUNTY COMMISSIONERS' OFFICE. ( 1. Pledge of Allegiance 2. Discussion regarding the Strategic Plan of Collier County 3. Public Comment 4. Adjourn ------- INQUIRIES CONCERNING CHANGES TO THE BOARD'S AGENDA SHOULD BE MADE TO THE COUNTY MANAGER'S OFFICE AT 774-8383. March 6, 2007 1. Pledge of Allegiance was recited. 2. Discussion Regarding the Strategic Plan of Collier County Winona Stone, Assistant to the County Manager gave a slide presentation reviewing the purpose of adopting a long-range strategic plan. (See attached) . Goals of the long-range strategic plan are growth management, community health and human services, mobility, economic development, to sustain trust and confidence in local government, provide overall direction, measure performance . Strategic planning model is a tool to achieve community outcome . Strategic Plan for Collier County is available to the public on the Collier County website at www.colliergov.net/strategic plan Commissioner Henning suggested adding, "provide best value" to the guiding principles. Commissioner Halas commented guiding principles are there to provide guidance to county employees. Commissioner Coyle observed "best value" is in the mission statement, is very important, is clearly the mission of County employees and should be left in the mission statement and leave the values in the guiding principles. Commissioner Coyle suggested adding "guiding principles for County employees and elected officials. " . County Manager has assembled the "Step-Up Project Team" to guide efforts in implementing the Ten Year Strategic Plan . Accomplishments of the Step-Up Team include creation of share-point site listing meeting dates, agendas, notes; implementation of automated performance management system; launched monthly themed subscriber email; in process of developing posters drawing attention to the Plan . Step-Up Team is responsible for collecting and compiling data for quarterly operations management tracking systems Commissioner Henning commented the capability of SAP (computer software program) does not currently have the functionality we are looking for. Mr. Mudd responded it would be supplemented in the future. Ms. Stone stated automated programs would be tied in together. Peter A. Lund, Operations Analyst, Public Utilities Division, gave a slide presentation regarding the Ten Year Strategic Plan (See attached) . Plan will be interpreted such that it will be meaningful to everyone . Performance measurement will be imbedded in the process . Direction of the plan comes from County vision . Ten year plan includes planning elements for 20 to 30 years ahead 2 March 6, 2007 . Continuous feedback from all levels is essential in order to make adjustment · Key to success is developing integrated action plans with clear deliverables that can be delivered . Nature of the plan is to identify key community outcomes to be focused on . Public organizations are mission driven . Performance is measured by success in achieving missions Commissioner Fiala commented she is pleased that communication is so highly stressed, suggested communicating in exact terms rather than using acronyms and that concerns expressed should be dealt with as opportunities for improvement. Ms. Stone gave a presentation discussing major issues facing the County. (See attached) . Strategic issues, one to ten years needed to overcome . Operational, require one to five years to correct . Tactical, one to two years required to fix Mr. Mudd continued the presentation regarding major issues facing the County. (See attached) . Lack of strategic plan in the past has limited the County's success . The will to spend necessary funds is an issue . East of 951, lack of strategically located land for commercial needs . Thirteen studies are being done regarding watershed management . Lack of beach parking and boat access sites are being addressed . Health care issue is going to be a battle, federal government will decrease health care funding in the future, will pass cost onto Collier County . Indigent health care is needed, poor are currently being served to a large extent by volunteer health care providers . Community will need more health care providers and hospitals . Need to determine how Collier County is going to sustain funding for future needs of community, there will be more taxpayers, thus more funds . Challenges to impact fees, there are 12 areas that have impact fees . Need to determine if impact fees are undervalued and need to be updated . Our economy is dominated by construction and tourism . Affordable housing can be funded by document stamps . More un-funded mandates will come Commissioner Coletta stated that the County has helped implement a program whereby a larger share of health care providers are offering their services on a volunteer basis; new hospitals are required to provide a set amount of indigent care; County cannot cut back on EMS service countywide; a major concern is potential cuts at the state level in trauma care, trauma care must encompass a large geographical area in order to be economically feasible; gas prices are high in our area; impact fees can help transportation and affordable housing; County needs to look at freezing impact fees for all but transportation industry to help distressed industries get back on their feet. 3 March 6, 2007 Commissioner Coyle stated other strategic issues are legislative initiatives that have the effect of eroding home-rule authority, need to slow down or reverse trend; affordable housing is a strategic issue that will take more than one to five years to solve; problem facing affordable housing is high cost of land and reliance on an economy that pays very low wages, solution is diversification; EMS and Fire Department issues are major operational issues, must get them working together; illegal immigration has a huge negative impact on our community. Commissioner Henning commented if the federal government allows illegal aliens to stay in this country, legal action could and should be taken by local government. Commissioner Fiala expressed agreement. Commissioner Coletta suggested Dr. Nicholas indicate whether consideration has been given in his report as to what affordable housing already exists. Commissioner Coyle stated that it is his belief that no such data has been collected, suggested staff collect data on already existing affordable housing to include in consideration, approximation can be gotten from property appraiser's office. Commissioner Henning stated Property Appraiser's evaluation does not reflect today's market; and they should look at what property prices are today. Commissioner Halas stated he has heard that home prices have come down and housing should be more affordable and there is no affordable housing crisis. BREAK-I0:27 AM RECONVENED - 10:41 AM Commissioner Coyle stated no report has been made on Countywide affordable housing of all types and he would like one done; he would like information available in time for the hearing on inclusionary zoning and linkage fees; affordable housing problem still exists, no laws have been passed to resolve affordable housing crisis. Commissioner Halas stated the County is experiencing a temporary lull in affordable housing crisis and housing prices will rise again. Commissioner Fiala stated affordable housing for the workforce is necessary. Mr. Mudd stated it is difficult to get exact figures. (Commissioner Henning re-joined the meeting at 10:47 a.m. from the break) Mr. Mudd also stated regarding the illegal immigration issue - without Federal support the County cannot have jurisdiction. 4 March 6, 2007 Commissioner Coyle stated they need to take a position as a Board and let Florida and state legislators know what they expect from them regarding illegal immigration; Collier County does not want those here illegally to become citizens as it places a huge burden on the taxpayers and is not acceptable. Commissioner Fiala stated she is in total support of Commissioner Coyle's position and would like to add the Sheriffs Office should also be notified of what Collier County expects from them regarding illegal immigration. Mr. Mudd continued the slide presentation, reporting on operational issues. . LDC has become more restrictive . Collier County has limited ability to attract and retain qualified staff . It is difficult to attract a skilled work force to Collier County . Need clear definition of what is organizational success . Location of industrial and commercial zoning needs to be obvious to all . There has been a lack of control over escalating cost of capital projects and project overruns, improvement has been made . 2007 legislative proposals undermine County's Concurrency and Proportionate Fair Share . Lack of a system to precisely monitor development impact is an issue . SAP system solution upgrade has been approved . Unresolved issues include long-term goals, lack of staff, silent majority . Other key staff actions include determining concurrency with schools, conduct annual citizen survey, opened primary care clinic for employees' benefit . Regarding emergency preparedness, County is as prepared as possible for hurricanes; pandemic possibility is an issue being planned for . Need to develop plan for irrigation, water may become too expensive, need better use of water, need to do better job with non-potable water sources, goal should be no use of potable water on lawns . Video on Demand is available on Collier County website . Implementation ofNEOGOV can be used to assure all departments know of well- qualified applicants' resumes . Traffic Operations Asset Management System is being implemented . GOVMAX Capital Budget Module is being applied to capital side, will give us information on demand . Managing capital projects has improved Commissioner Coyle stated road building and utilities are not discretionary, they are mandated. Costs of land and material have increased dramatically, suggested sequence of priority on Page 58 should be four, three, two and one. Commissioner Fiala commented at a meeting with the School Board included as an agenda item should be the issues of providing sidewalks for the new schools and the use of playgrounds for the public during after-school hours. Mr. Mudd responded that particular issue would be addressed at the next meeting. 5 March 6, 2007 Commissioner Halas stated the School Board item should be their obligation regarding roads for new schools. Commissioner Henning stated that it would be appropriate for the Chairman to write a letter to Winona Stone and team thanking them for their work. Commissioner Henning stated he does not believe freezing impact fees should be discounted as it fits the mission statement. Reducing reliance on potable water for watering lawns will also reduce the need for the County to build infrastructure. Structure will be needed for recycled water. Commissioner Coletta stated re-evaluation is always needed and commended Mr. Mudd and his staff for bringing forth the strategic plan. As a summary, he stated . Hometown democracy may be a problem, how will law be applied . There is a problem with the people of the City of Naples making judgment decisions about Immokalee . County is large; one growth issue will affect the entire County . Cost overruns, need to review standards setting contracts and performance expected . Look at use of cisterns for use with water recycling . Bus transportation should be given an equal level of importance with the building of roads. Being no further business for the good of the County, the workshop concluded by order of the Chair at 11 :45 AM. _~\r..\";10 '3;7, " ATH:~':""""c!::, Dw:1GHT E..B..RO~.. CLERk ~,:-i ':/1 ,,:,',' /':',:',' c,,' /~~'.".. .. 0ei>U ,Cl.rk At{6~a, , ,C!\.tt'lWIIl S S 1 Qnaturt...onl" ~ These Minutes approved by the Board/Committee on as corrected COLLIER COUNTY BOARD OF COUNTY COMMIS lONERS " /} " Jame~. dp7/~7 I I , as presented -- or 6