Agenda 11/10/2020 Item #16F 8 (Allow Remote Participation due to COVID-19)16.F.8
11/10/2020
EXECUTIVE SUMMARY
Recommendation to make a finding that concern over spreading or contracting COVID-19
constitutes an extenuating circumstance for purposes of remote participation in a public meeting by
a member of a Board or Advisory Committee.
OBJECTIVE: To allow remote participation in the proceedings of a public meeting by a member of a
Board or Advisory Committee who would otherwise not participate due to concerns about the COVID-19
virus.
CONSIDERATIONS: As part of the response to the public health emergency caused by COVID-19, on
March 20, 2020, Governor DeSantis signed Executive Order 20-69 - Local Government Public Meetings
which waived the requirement for a physical quorum to conduct public meetings and encouraged the
implementation of remote meetings to protect the public and follow CDC guidance regarding social
distancing. This order was extended several times but allowed to expire effective November 1, 2020.
As a result of the expiration of this order, a physical quorum is required in order to conduct business in a
public meeting. Provided there is a physical quorum, a member of a board may be allowed to participate
remotely, if a member of the board who is physically present makes a motion determining that
extenuating circumstances exist and authorizing the remote participation. The motion must be passed by
a majority of the members present before the remote participant can be admitted.
Remote participation of the public or any presenters is not impacted by this change.
The purpose of this Executive Summary is for the Board to make a finding that concern over spreading or
contracting COVID-19 constitutes an extenuating circumstance for purposes of remote participation by a
member of a Board or Advisory Committee.
FISCAL IMPACT: There is no fiscal impact associated with this action
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
RECOMMENDATION: To make a finding that concern over spreading or contracting COVID-19
constitutes an extenuating circumstance for purposes of remote participation in a public meeting by a
member of a Board or Advisory Committee.
Prepared by: Len Golden Price, Administrative Services Department Head
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16.F.8
11/10/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.8
Doe ID: 14127
Item Summary: Recommendation to make a finding that concern over spreading or contracting
COVID-19 constitutes an extenuating circumstance for purposes of remote participation in a public
meeting by a member of a Board or Advisory Committee.
Meeting Date: 11/10/2020
Prepared by:
Title: Department Head - Administrative Svc — Administrative Services Department
Name: Len Price
11/02/2020 5:21 PM
Submitted by:
Title: Department Head - Administrative Svc — Administrative Services Department
Name: Len Price
11/02/2020 5:21 PM
Approved By:
Review:
Administrative Services Department
Administrative Services Department
Office of Management and Budget
County Attorney's Office
Budget and Management Office
County Manager's Office
Board of County Commissioners
Len Price
Level 1 Department Reviewer
Len Price
Level 2 Department Head Review
Debra Windsor
Level 3 OMB Gatekeeper Review
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Mark Isackson
Additional Reviewer
Leo E. Ochs
Level 4 County Manager Review
MaryJo Brock
Meeting Pending
Completed
11/02/2020 5:21 PM
Completed
11/02/2020 5:22 PM
Completed
11/03/2020 8:16 AM
Completed
11/03/2020 11:25 AM
Completed
11/03/2020 1:01 PM
Completed
11/04/2020 11:35 AM
11/10/2020 9:00 AM
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