Agenda 11/10/2020 Item #16F 4 (Tourist Development Tax for the December 2020 Sports Tourism Event - Soccer Skills Unlimited)16. F.4
11/10/2020
EXECUTIVE SUMMARY
Recommendation to approve the use of Tourist Development Tax Promotion Funds to support the
upcoming December 2020 Sports Tourism Event up to $6,375 and make a finding that this
expenditure promote tourism.
OBJECTIVE: To support the hosting cost for sporting event in December 2020 with a goal to attract
participants and spectators to Collier County through Sports Tourism.
CONSIDERATIONS: Collier County is scheduled to host the following Sports Tourism Event in
December 2020. The Tourism Division Sports Marketing Team has attracted this event to our
community. The projected hosting costs are based on experience with these same or similar events, the
event funding application request, and the projected room nights from the event organizer. Event
expenditures are the responsibility of the event organizer to pay in advance. The Tourism Division
proposes to reimburse the event organizers for field rental costs based on the proposed rental cost from
the facility and room night visitation delivered to Collier County from the event participants and fans.
These expenditures are authorized to be reimbursed through the BCC approved Sports Assistance
Program.
Staff utilizes the BCC approved Event Application form (attached) to determine the appropriate amount
of recommended funding based on a sports tourism industry standard maximum acquisition cost of fifteen
dollars per room night. Funding for these sports events are subject to TDC recommendation and Board
approval.
The Soccer Skills Showcase (Soccer Skills Unlimited) is scheduled for December 5-6, 2020. This will
be the sixth year this event has been held at North Collier Regional Park. This is a girls and boys college
soccer showcase ages U8-U19. The event is projected to attract 1500 participants and generate 425 room
nights in the County based on the average over the past three years, direct visitor spending of $317,789
and TDT revenue of $3,188. The requested reimbursement amount provided by the event organizer is
$9,000. The amount approved by the CVB is $6,375 based on an average of 425 room nights this event
has produced over the last three years.
Year
Projected Dec 20
Actual Dec 2019
Actual Dec 2018
Direct Spending
$317,789
$308,740
$251,482
TDT Revenue
$3,385
$3,781
$2,434
Room Nights
425 is recommended
544
325
Acquisition Cost
$15 (for $6,375)
$15 (for $8,160)
$15 (for $4,875)
FISCAL IMPACT: Funding of up to $6,375 for the December 2020 event is provided in the FY 21
Tourism Division Sports Marketing Event Support budget in TDC Promotion Fund (184).
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this
Executive Summary.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council recommended
approval of this item 8-0 at the October 26, 2020 meeting.
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11/10/2020
16. F.4
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
RECOMMENDATION: To approve Tourist Development Tax Promotion Funds to support the
upcoming December 2020 Sports Tourism Event up to $6,375 and make a finding that this expenditure
promotes tourism.
Prepared by Nikki King, Sports Marketing Manager
ATTACHMENT(S)
1. Soccer Skills College Showcase App (PDF)
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16. F.4
11/10/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.4
Doe ID: 14042
Item Summary: Recommendation to approve the use of Tourist Development Tax Promotion
Funds to support the upcoming December 2020 Sports Tourism Event up to $6,375 and make a finding
that this expenditure promote tourism.
Meeting Date: 11/10/2020
Prepared by:
Title: Tourist Development Tax Coordinator — Tourism
Name: Kelly Green
10/27/2020 2:46 PM
Submitted by:
Title: Division Director — Tourism
Name: Jack Wert
10/27/2020 2:46 PM
Approved By:
Review:
Tourism
Corporate Business Operations
Tourism
Corporate Business Operations
County Attorney's Office
Office of Management and Budget
Budget and Management Office
County Attorney's Office
County Manager's Office
Board of County Commissioners
Kelly Green
Stage 1 Review
Jennifer Reynolds
Stage 1 Review
Jack Wert
Director Review
Sean Callahan
Executive Director- Corp Business Ops
Colleen Greene
Level 2 Attorney Review
Debra Windsor
Level 3 OMB Gatekeeper Review
Ed Finn
Additional Reviewer
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Geoffrey Willig
Level 4 County Manager Review
MaryJo Brock
Meeting Pending
Completed
10/27/2020 2:47 PM
Completed
10/27/2020 3:23 PM
Completed
10/27/2020 3:30 PM
Completed
11/02/2020 12:32 PM
Completed
11/03/2020 9:30 AM
Completed
11/03/2020 9:45 AM
Completed
11/03/2020 10:12 AM
Completed
11/03/2020 11:22 AM
Completed
11/03/2020 4:41 PM
11/10/2020 9:00 AM
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Mks • County
Event & Athletic Tournament Application
*Application must be received via email 90 days prior to the first day of the event.
Soccer Skills Unlimited
Organization dame:
12653 Torbay Dr
Organization Address:
Boca Raton FI 33428
City: State: Zip:
7272518459
Organization Phone:
www.soccerskilisunlimited.com
Organization Website:
Soccerskillsunlimited@gmail.com
Organization Email:
Non -Profit Tax ID No.:
84-4266553
Federal Tax ID No.:
Jeff Pinteralli
Event Director Full Name:
*Event Director will be the Lftrst point of contact in the event of any issues during the event (i.e. medical,
safety, altercations etc.). Collier County Parks and Recreation site -lead representative will consult on
appropriate facility protocols, but it is the responsibility of the Event Director to regulate the situation. Once
the situation has been mediated, the Collier County Parks and Recreation site -lead representative will
discuss the appropriate recourse with the Event Director. (Altercations or violations may result in ejecting
teams and/or individuals from facility etc.)
The below contact information will be used to contact the Event Director during the event.
Event Director Email: soccerskillsunlmited@gmail.com
7272518459
Event Director Cell Phone:
Event Director Home/Business Address:
Boca Raton
12653 Torbay Dr
FI
City: State:
The Soccer Skills Showcase
Event Name:
Soccer
Sport(s):
December 5-6 2020
Dates requested for event:
[17-TDC-00120/1350609/1]
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ZIP:
33428
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expenses. The Naples, Marco Island, Everglades Convention and Visitors Bureau will not pay
any rental or vendor directly on behalf of the event organizer. The only exception to this is if
the CVB agrees in writing to pay an internal Collier County entity directly (i.e. Collier County
Police Department, Collier County EMS, Collier County Parks and Recreation etc.).
3. Sanctioning and/or bid fees directly related to the event.
Non -Allowable Expenses
I. Food, Beverages, Refreshments.
2. Administrative or general expenses. (i.e. office supplies, copies etc.)
3. Building projects or permanent equipment expenses.
4. Fundraising cost and/or functions.
5. Prize money or purses.
G. Expenses and debts not related to event.
Review Process
1. Applications will be reviewed to evaluate the impact of the event in Collier County.
2. All proposed funding must be approved by the Collier County Tourism Development Council
and the Collier County Board of Commissioners. Funding will not be reimbursed unless all
elements of the Event Application are strictly adhered to.
Event Summary
Now many years has this event been held?
6 years
What previous locations have hosted this event?
na
Now many participants does this event host historically?
1500
Now many spectators does this event host historically?
3000
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Please, provide a breakdown of participants, spectators, staff, and media.
1000
500
Out- of- Area Youth Participants
Local Youth Participants
50
25
Out -of -Area Adult Participants
Local Adult Participants
2000
1000
Out -of -Area Youth Spectators
Local Youth Spectators
2000
1000
Out -of -Area Adult Spectators
Local Adult Spectators
50
25
Out -of -Area Staff
Local Staff
_
0
0
Out -of -Area Media
Local Media
Number of projected room nights for this event? *Please, provide a single number NOT a range.
600
How will you be securing Collier County hotel accommodations: host hotel, room blocks, general RFP,
third -party agency? Please, explain in detail and list any hotels with the negotiated rate for the event.
HBC
Marketing Plan
Please, describe in detail the marketing outlets that will be used to promote this event to participants,
visitors, and entities outside of Collier County. Please note, media kits must be submitted no later than
90 days prior to the first day of the event with the application.
Email blasts
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Please refer to the allowable and non -allowable expenses on page 2 of this document to indicate
the intended use of Tourist Development Tax (TDT) Funds below. Please, provide (1) item per line.
If an item is not outlined below, it will not be considered for funding reimbursement.
Expense Amount
Field rental 3200
awards 3000
2800
9000
Total Amount Requested:
Compliance
I hereby certify that the information contained in this application is true and correct to the best of my
knowledge and that I have read the Policies and Procedures outlined in the Collier County Sports
Tourism Event Funding Application. I will abide by all legal, financial, and reporting requirements as a
condition of receiving funds from Collier County.
Jeff Pinteralli
Name:
President
Title:
Soccer Skills Unlimited
Organization:
Signature:
Jeff Pinteralli. 1 0-5-2020
Date:
[17-TDC-00120/1350609/11
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no
Will this event be charging for parking? _
f yes, how much?
*Collier County Parks and Recreation requires retention of 10% of the parking revenue.
no
Will this event be charging admission?
if yes, how much?
*Collier County Parks and Recreation requires retention of 10% of the admission revenue.
no
Will there be a different cost for youth? If yes, how much?
is there an age limit for youth to be eligible for free admission? If yes, what age?
Will you require food concessions? yes
*If yes, please ensure an accurate event schedule is provided to Collier County Parks and
Recreation upon request to ensure ample preparation time.
*Please note, event organizers MUST provide their own staff to coordinate, operate, and supervise
any parking and/or admission transactions and regulation of said activities. Collier County staff is
NOT responsible for the storing of any monetary profits or tills gained from admission, parking, or
any other revenue source or vendor associated with the event. Collier County Staff is also NOT
responsible for any lost or stolen items or monies associated with the event.
(Please, initial to verify your compliance)
no
Will you require the use of stage? _
no
Will you require bleachers? _
If yes, provide detail:
If yes, provide detail:
*Please note, an additional cost may be associated with the rental of the stage and/or bleachers.
Will this event be sanctioned? If yes, by which organization?
yes..FYSA
Will you require load -in dates in addition to the above requested dates? Please, circle one below
(Please note, load -in days may require additional facility rental fees.)
Yes Please list schedule of load -in and tear down (Date, Start, & End Time) and details
na
on what will be loaded-in/torn down. -
No No load -in days are needed.
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Vendors
1. Vendors are required to supply their own power.
2. Vendors are required to be fully set-up at least (1) hour prior to competition.
3. No outside food and/or beverage vendors are allowed at North Collier Regional Park
as there is an exclusive concessionaire on -site.
4. All vendors must provide a current business license and proof of insurance of at least
$1,000,000 in coverage.
Will you be securing any vendors at this event? Please, circle one below.
YES Please list the name of the vendor(s), dates, times, and dimensions of set-up.
na
NO Vendors will NOT be on -site for the event.
*Please note, a fee may be required for vendors to utilize venue space during the event.
Facility(ies) Requesting:
(Include number of fields and type. Example .- North Collier Regional Park — (1) multi -purpose field)
(1) Norh collier regional park-8 fields
(2)
(3)
(4)
(S)
Please, list any other logistical needs (i.e. number of tables, chairs, stage etc.). Please note, a cost may
be associated with these requests at the expense of the event organizer, unless agreed upon in
writing and excused as an expense by the CVB.
na
1500
Estimated # of Athletes:
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3000
Estimated # of Spectators:
75
Estimated # of Teams:
*Please note after 200 teams, multiple facilities must be used. Event organizers may also be asked to
supply port-o-lets at their expense for events in excess of 200 teams.
If using multiple facilities, please provide the information below.
*Site Directors must be at least 21 years of age and remain on premises for the duration of the event.
Jeff Pinteralli
Site Director Pull Name (1):
7272518459
Site Director Cell Phone (1):
NCRP
Site Location:
Site Director Pull Name (2):
Site Director Cell Phone (2):
Site Location:
Site Director Pull Name (3):
Site Director Cell Phone (3):
Site Location:
Site Director Pull Name (4):
Site Director Cell Phone (4):
Site Location:
Insurance Policy
Please provide the appropriate Certificate of Insurance per the guidelines below. Documentation of
coverage must be supplied to Collier County Parks and Recreation Staff (15) business days prior to
event. Reservation will not be honored without appropriate insurance on file.
Please refer to the below for additionally insurance and coverage requirements.
Collier County Board of County Commissioners
3299 East Tamiami Trail Suite 303 Naples, Ft. 34112-5746
o Agree to provide certificate(s) of insurance 15 business days prior to event starting as additional
insured for the entirety of the event including the following language:
o General liability requirements as follows: Provide Collier County with proof of a comprehensive
General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00
Auto, bodily injury, property damage, workers comp, employers liability (minimum $100,000)
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o Agree that Collier County assumes no liability for the recruitment, selection, background screening of
ncp-county special event management, staff, volunteers, coaches, youth leaders, and others.
(Please, initial to verify your compliance with the above Insurance Policy)
Facility Rental Deposit PolicV
A deposit of 15% of the total rental fees and charges associated with the event must be paid to Collier
County Parks and Recreation no later than 90business days prioror at the time of scheduling, whichever
is earlier, to the first day of reservation. Once the event takes place and is complete, Collier County
Parks and Recreation will issue a full re and to the entity that paid the deposit, provided the facilities
utilized for the event are returned in the same condition as prior to the event. Should any damages or
monetary obligations be incurred by the facility (i.e. excessive damage, vandalism etc.), the 151,'o deposit
shall be retained by Collier County Parks and Recreation.
J P Please initial to verif
y fy your compliance with the Facility Rental Deposit Policy)
Event Cancellation Policy
Please note, if the event is cancelled 90 or more days prior to the first requested date of reservation, a
ull re and will be issued to the entity that paid the deposit.
In the event the reservation is cancelled less than 90 days prior to the first requested date of
reservation, the 15% deposit will be retained by Collier County Parks and Recreation and no refund will
be issued to the entity that paid the deposit.
If the event is not able to be hosted due to Acts of God (i.e. hurricane), the 15% deposit will be refunded
by Collier County Parks and Recreation.
In regards to inclement weather, if competition begins on any day, rental fees and event expenses are
to be paid in full for said day. If the rented areas are deemed unplayable by Parks and Recreation bead
Supervisor and/or weather does not allow for the event to begin, rental fees and expenses associated
with the date of cancellation will be waived.
Collier County reserves the right to terminate this Event for any reason with 30 days notice to the Event
�ganizer. Deposit will be refunded in full. No other refunds will be made.
(Please, initial to verify your compliance with the Event Cancellation Policy)
Facility Parking Policy
Please note, all cars parking on Collier County Park property must park within the designated parking
spot areas. This DOES NOT include any grass area, berm, median, or area not conducive with the safety
of park users. In addition, destruction of landscaping and/or signs prohibiting parking in certain areas
is strictly prohibited. Failure to comply with the above policy and/or failing to comply with the proper
parking guidelines as set forth by Collier County Parks and Recreation may result in parking violations
being issued to the party in violation and/or towing of vehicles. Please, communicate this policy to
individuals associated with the event (i.e. teams, coaches, spectators, vendors etc.) prior to the first
event day via email.
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JP
(Please, initial to verify your compliance with the Facility Parking Policy)
Post -Event Material Deadline Policy
Post -event forms and proof of room nights in Collier County must be submitted within (10) calendar
days from the last day of the event. Failure to submit the proper documentation provided by Collier
County, may result in forfeiture of County approved funding reimbursement and/or future event dates.
JP
(Please, initial to verify your compliance with the Post -Event Material Deadline Policy)
Evaluation o Event or Future Dates Polic
Upon submission of the post -event and room night materials, Collier County will evaluate the impact
of the event in Collier County based on the deliverables outlined by the event organizer in the funding
application. Collier County will determine based on said evaluation, the extent of which Collier County
will be involved with the event in future years, in terms of event dates and funding. If an event fails to
meet the assured impact to Collier County, Collier County reserves the right to cancel future requested
and/or approved dates. In addition, if there are any activities, violations, or infractions (i.e. altercations,
law enforcement/security detail required, violation of park regulations, county laws, etc.) that are
deemed unfavorable to Collier County, Collier County reserves the right to cancel future requested
and/or approved dates.
JP
(Please, initial to verify your compliance with the Evaluation of Event for Future Dates Policy)
Future Date Reguest Policy
Upon submission of post -event materials, event organizers may request dates for future events. The
ability of the event to deliver the proposed room nights and impact in Collier County provided in the
funding application, will be factored in to the potential for future event funding and date request.
Collier County staff reserves the right to deny a request for rental of the desired dates and times.
JP
(Please, initial to verify your compliance with the Future Date Request Policy)
Venue Renta_l_Reguest & Approval Policy
Venue rental request and/or approved venue request, are subject to being relocated to another County
facility or cancelled in the event of maintenance, safety issues, scheduling, facility capacity, non-
compliance with Collier County guidelines, rules, and laws. This also includes any Acts of God (i.e.
hurricane). Any of the above adversities will be communicated to the renter by Collier County staff.
JP (Please, initial to verify your compliance with the Venue Rental Request & Approval Policy)
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Collier Countv Resident Polic
In the event a Collier County funded event does not fulfill the impact assured to the County in the event
application, the event is subject to cancellation of future requested and/or approved dates. If the event
organizer is still interested in hosting an event over the same or different date patterns without Collier
County funding, the event organizer must be a Collier County resident and show proof of Collier County
residency. CVB and/or Collier County Parks & Recreation staff reserves the right to deny a request for
rental of the desired dates and times.
JP (Please, initial to verify your compliance with the Collier County Resident Policy)
Hotel & Room Night Guidelines Policy
Event organizers are required to provide actual room night pick-up reports from hotels, which housed
event patrons in Collier County to Collier County staff within (10) calendar days of the last day of the
event. These reports must come from hotel representatives and be featured on official hotel
documentation (Written emails, excel sheets etc., will not be accepted as valid proof of room nights).
In the event a third -party booking agency is used; the same procedure as above applies. Third -party
booking agencies must also verify in writing, the accuracy of the reports. Room nights that are not
accounted for on pick-up reports as outlined above, will not be considered for inclusion into the room
night total for the event.
JP
(Please, initial to verify your compliance with the Hotel & Room Night Guidelines Policy)
Rental Fees & Payment Policy
All fees and expenses related with the event are the responsibility of the event organizer to pay. In
addition, any field, equipment, and/or facility usage in excess of the approved number of fields, venues,
and/or equipment is subject to additional charges at the expense of the event organizer. In the event,
it is determined that the event will require more event fields/space after funding has been submitted
for the event, the additional cost will be the responsibility of the event organizer to remit.
Payment of all rental fees and expenses associated with the event are to be paid within 30 calendar
clays after the last day of the event. This does not include any expense that is agreed upon in writing as
an excused expense with the CVB.
JP
(Please, initial to verify your compliance with the Rental Fees Policy)
Weather Policy
Inclement weather and/or field conditions will be assessed by the Collier County Parks & Recreation
Event Supervisor and/or CVB Sports Representative in accordance with the protocol approved by
Collier County Risk Management.
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(Please, initial to verify your compliance with the Weather Policy)
Event A roval Policy
I understand that submitting an application is NOT a guarantee of availability or approval. Approval
will be indicated once all signatures below are completed and the County confirms compliance with
requirements. However, Collier County reserves the right to deny or cancel rental request if the
required documentation is not provided and/or if guidelines are not followed as requested by Collier
County. This also includes those guidelines set forth in the above application and the Collier County
Parks and Recreation Rules & Regulations form.
JP
(Please, initial to verify your compliance with Event Approval Policy)
INDEMNIFICATION
To the maximum extent permitted by Florida law, the EVENT SPONSOR shall indemnify
and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally
wrongful conduct of the EVENT SPONSOR or anyone employed or utilized by the EVENT
SPONSOR in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which
otherwise may be available to an indemnified party or person described in this
paragraph. This section does not pertain to any incident arising from the sole negligence
of Collier County. The foregoing indemnification shall not constitute a waiver of
sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes.
JP
(Please, initial to verify your compliance with recruited Indemnification langua
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Event Director
JEFF PINTERALLI
Printed Name:
PRESIDENT
Title :
Signature:
JEFF PINTERALLI/ 10-5-2020
Date:
Parks & Recreation Representative
Printed Name: Casey Doyle
Title: Sports & Sports & Special Events Coordinator
DoyleCase 1:1igitallysigned byDoyiecasey
pate: 2020.10.0618:19:36
Signature: 04'00'
Date: 1 0/6/2020
[17-TDC-00120/1350609/1]
Collier County/CVB Representative
Printed Name: 10 tf 4 4
Title: '
Signature,-
J�
Date: 5'c�
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