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Agenda 10/13/2020 Item #16D 6 (FY20/21 State Aid to Libraries Grant #21-ST-08)10/13/2020 EXECUTIVE SUMMARY Recommendation to approve the “After-the-Fact” submittal of the FY20-21 State Aid to Libraries Grant and authorize the Chairman to sign the grant agreement #21 -ST-08 required for the submission of the grant application to the Florida Department of State, Division of Library and Information Services for funding in the estimated amount of $157,981 and authorize the County Manager or designee to sign all certifications. OBJECTIVE: To obtain State Aid to Libraries Grant funds to support the Collier County Library system. CONSIDERATIONS: Collier County Public Library (CCPL) qualifies for State Aid to Libraries under Chapter 257 of the Florida Statutes. The Florida Department of State, Division of Library and Information Services administers this program. The Board of County Commissioners (Board) has approved submission of the application for State Aid and associated agreements and documents for over three (3) decades. The grant application requires the Board to sign the grant agreement #21 -ST-08 and associated certifications in advance of the award. State Aid for FY21 was authorized by the 2020 Florida State Legislature. State Aid is available to Florida public library systems that qualify as a result of meeting minimum requirements as stipulated in Chapter 257, Fla. Stat. and Chapter 1B-2, Florida Administrative Code. The grant amount is calculated using a formula that considers : (1) the number of library systems in Florida that qualify in a given year, (2) the total amount made available by the State Legislature to improve library services within the State, and (3) the amount of local funds appropriated for the Library adjusted by a factor of up to twenty-five (25) cents on the dollar. Funds are intended to supplement, rather than replace, a local effort towards that end. State Aid may not be used for the purchase or construction of a library building or library quarters. It may be used for operating and maintenance purposes, personnel, materials, and equipment. The grant application was announced on September 3, 2020, with a due date of October 1, 2020. Due to the short turnaround, CMA #5330 authorizes the County Manager to approve the submittal of grant applications followed by after-the-fact approval by the Board at the next available Board meeting. The County Manager approved the submittal of the grant application on September 29, 2020. When the final award is made, and the executed agreements are received, Budget Amendments will be prepared and presented to the Board. FISCAL IMPACT: The preliminary estimates show that Collier County Public Library should receive $157,981 in State Aid funding. Upon notification of the grant award, the Board will be asked to accept the award and approve the Budget Amendment to recognize grant revenue in Public Services Grant Fund (709) and appropriate expenditures. There are no match requirements for this grant. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Item. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - JAB RECOMMENDATION: To approve the “After-the-Fact” submittal of the FY20-21 State Aid to Libraries Grant and authorize the Chairman to sign the agreement #21-ST-08 required for the submission 16.D.6 Packet Pg. 1849 10/13/2020 of the grant application to the Florida Department of State, Division of Library and Information Services for funding in the estimated amount of $157,981 and authorize the County Manager or designee to sign all certifications. Prepared By: Joshua Thomas, Operations Analyst, Community & Human Services Division ATTACHMENT(S) 1. [linked] SALG 21-ST-08 ATF Application Packet (PDF) 2. CM MEMO (PDF) 3. Grant Agreement CAO Stamped (PDF) 16.D.6 Packet Pg. 1850 10/13/2020 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.6 Doc ID: 13679 Item Summary: Recommendation to approve the “After-the-Fact” submittal of the FY20-21 State Aid to Libraries Grant and authorize the Chairman to sign the grant agreement #21-ST-08 required for the submission of the grant application to the Florida Department of State, Division of Library and Information Services for funding in the estimated amount of $157,981 and authorize the County Manager or designee to sign all certifications. Meeting Date: 10/13/2020 Prepared by: Title: Grants Support Specialist – Community & Human Services Name: Joshua Thomas 09/29/2020 4:02 PM Submitted by: Title: Division Director - Library – Library Name: Tanya Williams 09/29/2020 4:02 PM Approved By: Review: Community & Human Services Tami Bailey Additional Reviewer Completed 09/29/2020 4:06 PM Community & Human Services Cormac Giblin Additional Reviewer Completed 09/29/2020 4:07 PM Library Tanya Williams Additional Reviewer Completed 09/29/2020 4:17 PM Community & Human Services Jose Alvarado Additional Reviewer Completed 09/29/2020 4:21 PM Community & Human Services Mike Lalabachan Additional Reviewer Completed 09/29/2020 4:45 PM Community & Human Services Kristi Sonntag Additional Reviewer Completed 09/29/2020 4:52 PM Operations & Veteran Services Kimberley Grant Level 1 Reviewer Completed 09/30/2020 9:33 AM Community & Human Services Maggie Lopez Additional Reviewer Completed 09/30/2020 4:05 PM Public Services Department Todd Henry Level 1 Division Reviewer Completed 10/01/2020 10:29 AM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 10/01/2020 11:51 AM Grants Valerie Fleming Level 2 Grants Review Completed 10/01/2020 3:17 PM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 10/05/2020 10:53 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 10/05/2020 11:03 AM Grants Erica Robinson Additional Reviewer Completed 10/05/2020 11:16 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/05/2020 11:53 AM 16.D.6 Packet Pg. 1851 10/13/2020 Budget and Management Office Ed Finn Additional Reviewer Completed 10/05/2020 4:42 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/07/2020 11:27 AM Board of County Commissioners MaryJo Brock Meeting Pending 10/13/2020 9:00 AM 16.D.6 Packet Pg. 1852 State Aid to Librari es Grant FY 2020-202L Ap p ! icatio n 2L-ST-08 Submitted by: Public Services Department, Library Division Tanya Williams, Division Director-Library 2385 Orange Blossom Drive Naples, FL 34109 239-252-7392 Ta nva.Wil I ia ms@col lie rcou ntvfl.sov Grants Compliance Office Therese Stanly, Grants Compliance 239-252-2959 Therese.Sta n lev@col I iercou ntvfl.gov Collier County Public Library Project Title: State Aid to Ltbraries Grant ProjectNumber: 21-ST-08 A. Applicant lnformation pasel or22 Applicant lnformation a. Organization Name: Collier County Public Library O b. FEID: 59-6000558 c. Phone number: 239.593.3511 d. Principal Address: 2385 Orange Blossom Drive Naples, 34109-8840 e. Mailing Address: 2385 Orange Blossom Drive Naples, 34109-8840 f. Website: www.colliergov.nevlibrary g. Organization Type: County Government h. Organization Category: Library i. County: Collier j. DUNS number: 076997790 k. Fiscal Year End Date: 09/30 'l . Applicant Director * First Name Tanya Last Name Williams Phone 239.252.739? Email tanya.williams@colliercountyfl .gov 2. Project Manager * First Name lvlike Last Name Lalbachan Phone 239 .252 .4217 Email mike.lalbachan@colliercountyfl.gov 3. Choose Library Type: * OSingle county library OMunicipal library OCounty participating in a Multlcounty library OMulticounty library 4. ls the library in its first two years of operation? Oyes (}No B. Expenditure Report pase2ot22 The Expenditure Report provides details on library expenditures by funding source. The information assists both local library personnel and Division staff in verifying the accuracy of the funds a library reports as expenditures qualifying for match under Chaplet 257 , Florida Statutes. The total amount listed in the "Local" column is the amount used to calculate the State Aid grant amounts. OHelp Click Save to Update Totals 1. Expenditure Report -October 1, 2018 - September 30, 2019 * Expenditure Report -October 1, 2018 - September 30, 2019 Expenditure Category Local State Federal Other Total 10 Personnel Services $5,492,106$5,492,106 30 Operating Expenses $2,'185,338s2,185,338 60 Capital Outlay (Non-Fixed)$1,067,375$871,678 $195,697 Other $0 Total for the operation & maintenance of the library $8,549,122 $195,697 $0 $8,744,819$o 60 Capital Outlay (Fixed, including purchase or construction of a library building or quarters) $0 lf any amounts are in the other column, please specify Total Local Expenditures Submitted for the Operation and Maintenance of the Library: i8,549,122 Prior year's State Aid Certified Expenditure: $8,9s6,846.00 Difference: ($407 '7241 Percentage Difference: 4.550/0 2. Notes lf your total expenditures have changed by more than 10% from last year, please explain in the Notes field. Please describe the funds included in the "Other" Expendilures column in the Notes field, lf any. C. Certification of Local Operating ExpenditUres page3or22 Certification of Local Operating Expenditures We hereby certify that the following total funds from local sources were expended centrally during the fiscal year beginning October 1 , 2018, and ending September 30, 2019, for the operation and maintenance of a library under the provisions outlined in Chapler 257 .14 - 257 .25, Floida Statutes, and guidelines for the State Aid to Libraries Grant Program. We further certify that the amount listed below does not include funds received from the federal government; funds received from state government; or funds used for purchase or construction of a library building or library quarters. Such funds are not eligib,e to be used as local match for State Aid applications under Chapter 257, F/orda Stalules, and guidelines for the State Aid to Libraries Grant Program. Total local funds expended centrally by the library for the operation and maintenance of a library between October 1,2018, and September 30, 2019 is 58,549,122 @Help Download the Certification, obtain signatures and upload the signed form to this page. There should be a total local funds expended amount on the form. lf not, complete the Expenditures Report first, before downloading and signing the Certification. The Certification Form should be signed by the Library's Single Administrative Head and the Library's Finance [.4anager. ,p Download Certification Form 1. Certification Form Upload * 2. Notes Expenditure / Appropriation Report FY18 October l,201,8 to September 30, 2019 60 Captial Outlay (Fixed, including purchase or construction of a library building or q uarters) EXPENDITURE/ APPROPRIATION CATEGORY FUNDING OR REVENUE SOURCES:TOTAL TOCAL STATE FEDERAL OTHER 10 Person nel Services s,492,1O5.69 0.00 0.00 so s5,492,105.69 30 Operating Expenses 2,185,338.14 (42s.e3)0.00 so 60 Capita I Outlay (Non-Fixed)a7\677.78 196,123.36 0.00 so st,067,8O1.L4 Other So So so so so Total for the operation & maintenance of the library s8,s49,L22 S19s,697 so So 58,744,8L9.o4 52,Ls4,9t2.2L Fund 001 Personnel (500000-599999) Fund Ctr / Comm ltem Adopted Budget 5,725,600.00 372,LIL.OO 7,234,5t7.O0 341,087.00 294,386.00 283,184.00 255,363.00 1,123,505.00 311,ss0.00 572,398.00 937,499.00 Amended Budget Actual ** Grand Total-FC/Cl* 156140 G GATE BRANCH LIB* 155100 LIBRARY ADMIN ,N 156145 ESTATES BRANCH LIB* 156150 IMM BRANCH LIB* 155160 MARCO ISL BRANCH L* 156170 VANDERBILT BCH LIB* 156175 LIBRARY HEADQUARTE + 155180 E NAPTES BRANCH LI* 156185 SOUTH REGIONAL LIB* 156110 NAPIES BRANCH 2,440,900.00 97 ,700.00 1,674,500.00 95,600.00 24,800.00 82,100.00 39,600.00 134,800.00 94,700.00 95,500.00 99,600.00 5,734,400.00 382,111.00 t,257 ,9t7 .OO 343,487 .00 312,286.O0 303,484.00 273,063.OO 1,133,505.00 290,550.00 ss8,398.00 879,599.00 2,432,100.00 97 ,700.OO 7,67 2,t00.OO 94,700.00 24,800.00 77,600.OO 39,600.00 134,800.00 94,700.00 96,500.00 99,600.00 Amended Budget Commitment 5,451,082.55 381,798.96 7,255,97 8.40 342,848.36 307,564.13 302,207 .94 277,255.98 1,108,738.43 257,392.74 500,821.78 722,475.23 2,100,'t48.62 90,231.85 1,485,573.30 38,262.t4 24,566.64 s3,886.88 37 ,395.52 131,812.83 44,433.30 95,227.59 98,758.55 49,353.49 49,353.49 Capital TOTAL 49,353.49 7,600,584.66 Operating (600000-699999) Fund Ctr / Comm ltem ** Grand Total-Fc/cl+ 156140 G GATE BRANCH LIB* 156100 TIBRARY ADMIN* 156145 ESTATES BRANCH LIB* 156150 IMM BRANCH LIB* ].56160 MARCO ISL BRANCH L* 156170 VANDERBILT BCH LIB + 156175 LIBRARY HEADQUARTE* 156180 E NAPLES BRANCH TI* 156185 SOUTH REGIONAL TIB* 156110 NAPLES BRANCH Capital (700000-799999) Fund Ctr / Comm ltem ** Grand Total-Fc/cl* 156100 LIBRARY ADMIN Adopted Budget s0,000.00 s0,000.00 Personnel 5,451,082.55 Adopted Budget Amended Bud Commitment Actual 50,000.00 50,000.00 Operating 2,700,748.62 Comm itment Actual Fund 129 Personnel (500000-599999) lFund ctr / Comm ltem I Adopted Budget I Amended Budget I Commitment I Actual Iffi l- rrur, LrB ADMrN GRANr I 100.00 100.00 533.95 53 3.95 420,928.24 420,928.24 39.00 39.00 Operating (600000-699999) Fund Ctr / Gomm ltem Capital (700000-799999) lFund Ctr / Comm ltem I ldoptea Budget I Amended Budget I Commitment I Actual ** Grand Total-Fcrcl* 156112 LIB ADMIN GRANT 46,092.04 46,O92.O4 7,320.60 7,320.60 Personnel Operating Capita I TOTAL 39.00 20,084.98 7 ,320.60 27,444.58 I Adopted Budget I Amended Budget I Commitment I actuat I I*' crand Total-Fc/cl I soo.oo I l* ,rur, LrB ADM'N GRANr I roo.oo I I ztz.ta I zo.oaa.gs I | ,rr.ro | ,o,oto.r, I Fund 301 Operating (600000-699999) Fund Ctr / Comm ltem I Adopted Budget I Amended Budget I commitment I Actual I l- ts61.t4 LTBRARY cAPrrAL 30 I 850,000.00 850,000.00 Personnel 850,089.13 850,089.13 16,023.24 76,O23.24 29,289.32 29,289.32 7,7',11.52 7,71,1,.52 763,887.42 763,887.42 Capital (700000-799999) Fund Ctr / Comm ltem Grand Total-FG/Cl * 156114 LIBRARY CAPITAL 30 Ado Bud et Amended Bu Gommitment Actual Operating Capital TOTAL 0.00 7,7LL.52 763,887.42 77L,598.94 Fund 355 Operating (600000-699999) lf unO Ctr / Gomm ttem I Adopted Budget I AmenOed Budge! | Commitme4l Actual I ** Grand Total-FC/Cl* 156190 LIBRARY IMPACT FEE Capital (700000-799999) lf unO Ctr / Comm ltem 89,597.95 89,597.95 I Adopted Budget I Amendeg eudget I Commitment ** Grand Total-FC/Cl* 156190 LIBRARY IMPACT FEE 456.16 456.16 35.14 35.14 416.33 416.33 Personnel Operating Capital TOTAL 0.00 416.33 416.33 Fund 709 Operating (600000-699999) lrunO Ctr / Comm ltem I Adopted Budget I Rmended BLL4gqt LC.rritr"rt I a"tr"l r Grand Totat-FC/Gl 156115 LIBRARY GRANTS 427,948.22 427,948.22 425.s3-l 42s.%-l Capital (700000-799999) lf unO Ctr / Comm ltem I Adopted Budget I Amen4gd Budget I Commitme l. 1s611s LTBRARv GRANTS I I 3fl,7s7 s7 | 139,180.23 139,180.23 196,123.36 L96,L23.36 Personnel Operating Capital TOTAL 0.00 (425.93) L96,!23.36 L95,697 -43 Fund 709 Grand Total-FC/Cl* 1561-16 LIBRARY MATCHING F Capital (700000-799999) lf una Ctr / Comm ltem Amended Gommitment Actual 2,474.95 2,474.95 I Adopted Budget I Amended Budget I Commitment lActuall Fund Ctr / Comm ltem ** Grand Total-FC/Cl* 156116 LIBRARY MATCHING F 61,213.91 61,273.9L 0.00 @PersonnelOperating FY 2019 Fund 001 Fund 129 Fund 301 Fund 307 Fund 355 Fund 612 Fund 709 Fund 710 Local State Federal Personnel Operating Capital TOTAL 5,451,082.55 39.00 0.00 0.00 0.00 40,984.1,4 0.00 0.00 2,100,748.62 20,084.99 7,777.52 0.00 0.00 57,393.02 (42s.e3) 0.00 49,353.49 7,320.60 763,887.42 0.00 416.33 50,699.94 195123.36 0.00 7,600,584.66 27,444.58 777,598.94 0.00 416.33 L49,077.70 L95,697.43 0.00 5,492,105.69 2,L94,972.27 1,067,901,.14 g,744,gLg.O4 5,492,L05.69 0.00 0.00 2,185,338.14 (42s.e3) 0.00 87t,677.78 196,L23.36 0.00 8,549,t2L.6L L95,697.43 0.00 5,492,105.69 2,L84,9L2.21 1,067,9OL.1.4 9,744,919.04 Personnel (500000-5999999) rs_B@_ro_reE 6l1tcE tusy, llo.aa ludg.r Eo lc?ul Cryla.oa E! 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(2!,3i{.15 / c[Iu Cod!-nli Cilir-E unln altm $t,91N,22 Cdr-t !a!:!-?c LEl.t rllill!EI,!cr8! l39,lt0.a lr{,lI'.!' ,/ C[IE t5all! urllt(ull !51,?!?,31 M !mt omflrculwryll[ @Y 2,414,91 6r,:ll,9l D 22 Designation of Single Library Administrative Uhit ease+or Provide documents verifying designation of the single library administrative unit- The single Iibrary administrative unit means an eligible political subdivision under Section 257 .17 , Florida Sfatufes, that is designated by a county or municipality to be responsible for managing or coordinating free library service to its residents. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. OHelp 1. Designation of Single Library Administrative Unit * lf information to meet this requirement is contained in another document use the "Notes" fleld to indicate where the information is located. A No changes from previous year lnformation to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation File TiIe Description Size Type View (opens in new window) Designation of Single Library Administrative Unit_1 957.pdf 2.1. 3. Notes '1957 Resolution Creating the Collier County Public Library 161 IKB] View file iCOI]};iTY OF CCI.LIEE I, !'IILLIAI4 ,I. RBAGAN, CLerk of Courts In "end for the Trventietl'r Judjcial Circuit-, CoIIier County, Floricia, do h'ereby certify that the foregoinq is a true and correct copy of: A F.ESOLI]TION PERTAINING TC THE COUNTY FREE PI]BLIC LIBRARY as l.t appears in Minute Book 44, Eraqe 417 under date of Sept-embe r I7 , 19 57 . t{ITNtrSS my hancl and the official seal of the Board of County Commissioners of CoIIier County, Florida, this Rth day of October, 1984 T{ILI,IAM J. REAGAI'J Clerk of Courts anri Clerk Ex officio to soard of County Commissioners a rg By lEir.i,' i-ii#i,# :i,' l,:'l, : F I I I I i r.F mlraa. lh. Borrd of CoEt, Cel.alEn ra. lmlabad a cott ot aaabof lbr DaDlts Ettc.r. i..rd oa ou! lraal..l6a ot l!.x rltt.! Daaxl.r' tta.ul[tls of r.rl,rl pholoftrpir rad r[llrbl. rpa' ud ln tha rDrna. ot DF!.rtr lt raa caDalar.Fd th.l !h. llllr rctUd Dot ooulltrt m wrauDlaobrtrEtlo to tb. publlc ll,ttrtr of HrlGrtla ad lt r.r on th.t br.lt tb.ttb DaEllr r.r !,aaua. cartrl! locd tDta!.aBf. DEtloularl, tDa lrratlal.ng ot Blt talao Lnlt-Dnt Colpontlm. hrE lodlad rtarout Dactaata rit! tsaP.ct go gb 9l.G-atot t!.a. llll. rnd h.E ttrs.d th.t th.t lld Et r3.lE tb Pnbltc !cll..r rhloh n llrrd. ?b.t cl.tr tb.t th. llur rt !l.ll,y ob.clEt flrilrt. b.t. rtrta! hrd hrbt3ullt u..d th.x p.ra.a b rItE t;]l3lt ,!I tb t h ottLFo glErlb ?u9oa rry llto JobroD Brr. tiry {'.. tLg fl-tu bo.tacu.!r,lt ilql: Jolnrca B.t Dlrt t!.t ib. Da.a{t 3o tb. l.rt to tb Bi! ltcao P..r cb.nml la ,.r, lnccttmt.at' 3ottl, [rd d.lrytDS. lD rl.r of ib. frct thrt th. P.ttlta ra!! tlauaat to Bood fatth. braaal oR rp?Ilortloat Ed. ln rcod frllh. dlr Poalrlon ln !.qulFl,n, lb aDpllc.stlo lcots o of !h. ftlla ed rglrca lt br a bltd8. la rct tltona. A. tru bodt 1r gtr. roy.BlD ba, of Ur uf {td totaFatad ttr tlr. nrlaly.lf.r of th. putllc I t..l thrl l3 tt $progtlrta g!.t I xola ftrr !mr rirL6.nt of touF f..l lart ltr lh. rtt t.. ls E ooraraGl rltb !1, bottlnr tha! h.. t.t.n pt.o. ln llr rF. Ed ,ou oplaton .t !o tlr "alldlttot lha porltloa L.I.n bt th. DFoLatmta rll,l E. rporslrt.d. Aa llf, rora l! app.Faatlt to ba I puhllc load lt rrt b. thrl tn cost, ylll conrlda! l"!.lf !n . porl tlon lo ?rI. Patt rlth tlr P.Ellt . ln ot edlal rctr.a loqd n.srr.r. YoU 6n!t ce lhl. gotrlbtlll, f. alao aollcr,t.d. tou ylll urdrFrtmd ry po.tlton ta ur. uB3.r sd ry il.Gthtt laqultt to ,ou. Yout cop.FrClo rlll i. rppF.cl.c.d. t. 2. linonly yorr, S,/ P.ul D. T?osl.lColml , Cot?a ol En lmalaDlatrtot iaBln at2 lncl.lx!a., P.lrtt tro.Lga.. Porrlt [o.9E tm5 ltt.r du conrtd.rrtlG of lll lcl!.r Egoar D!16 of i;bl.rlomn Jul rondrd b, C6ltrtomr l@r .nd um Et 6rf,, carrlaa, lla Coslt Erlrc t.a batrstaa to dc E lDt.atlntlon rrld ral a Fpcrl ca hr,r flnattlaa. opil Etla of cili,.rlor ooodl.tt mDd.d b, cctr.lor 'd.!Ilu rDd uro Er. dul, cri.d, t!. rollilllf !..olu!la u .dogt at RESoLrlTIorr COUril ills luElc LtBirxr LElrS,Cb.Plat 15Or /tortrir SLtut r, 1o'r , prctldr. iD.t tbF !'rra .l aolltt setl,tatc.rta ol ti. xttd contt.a ot tlt .SaL rf-- rrtrbltr-lr. oP.trt. .rid -ln!ll! f lF.a POI 13 llDr.!, . oF fr.. ltbr'.r, r.rvlsa for !h.! oa8!t, aad rESEAg. tt Fo.Fd of Cdlrlt Cctl..lilt of Colll.F Col]lr, flctiCa h.r ..t up ln ur f95?-5E ttOFt ll'ilr lor .{ab rrrllrr 6o!ln .ot utc uorooo. tlc glr Pr&m1 ocrtunt ?c lb ..l.blt-r-t, oporrttoi 6d [t!3ce. ol r t!.. F$ll3 ltb!.rr. Bsndloardotr llLt il."l !. ?tr Chrlm r.rd . l.!t t fra 3h. lll5tts oo.rt LLD R.llt'ord CcP.4t aa!.. Srgtdar f6. f9t? rtrlta8th.t tb. ltl.itlo cc..t Llm i.llF.tt ccprry Llt ldl !6 -L rrDllcrtt$ to ttr Ptortdr kll"ild sd Publto olllltl.a cGrlr.lE lot D.d.aloo to rbud6 th.lr.h!1on bull,dttg.t coFl8d. rlorto.. tb l.!t t r.a cd.t a fll.d. ?h. clitlm Frd . I.t3." ttc gtl lll.rttlo co.lt Ltn. ltrlln.l lre.ry tB.tbt E3 !!., b.d r.c.trd ElttG orpc.ltlo to !b FtI or !.tltlcrd otio.tlta .,lr.? r..! r.rtb ot rlL to.i X-99C D.a! Lpl.. r| bltlrLd U fglctul, b! P.!L 1! b.blt .E oalt lG.a. ltttr aD dtrou.lo -!D cl.!r rr. l!.ttstad to 5.t!. tb atlrlgta c.aat uD r.ut!.a !o !.ld Blla lD r!.r.r. .r tD. !..r{ a..lr.. to bL . Fau! brtllr d tllt Actr {7 C o fs I tDt ih. Celar t 6.aar coulttarD la tsoto lo T a E. Designation of a Governing Body pasesot22 Provide documents verifying designation of a governing body to administer free library service to residents of an eligible political subdivision. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. OHelp 2. Add Documentation File Tltle Description Size Type View (opens in new window) Ordinance 93- 86_Advisory Boards.pdf 2.1. 3. Notes Collier County Ordinance 93-86, Library Advisory Board & Duties of Library Director 303 IKB] View file 1. Designation of a Governing Body * @ No changes from previous year lnformation to meet this requirement is contained in another document. Use the "Nolcs" field to indicate where the information is located. T-,l ., ORDINAIICE 93-86 AN ORDINA}ICE A}TEIIDING COI.LTSR COulttrY ORDIIIAIIEE !IO. A8-71 .aIID IrEEREBY PROVIDI}IG FOR APPOTNTUETT!! AIID COUPOSXITION, TERIIA OF oESrcE,' REI{OVAIT FBOI,I OFFICE AlfD trAILURE TO aTTEIID IIEETINGS, pROVIDrilc FOR OtrtrICERa, QrroRrru, tttD RITLEa oF PRocEDtREi REII{BIrRgEUElrf oF EXPEItgEgi SEAIING trORrE lrEE auNcIIoNs, PorERS [tID DU![IE8 OF TEE LIBRARy ADVIEORY BOARD; DUIIES oF TEE I.fBIUARI DIRECTOR oR DESIGNEE; BgyIEr PROCEggi PROVIDINC FOR CONrIJTC! A}ID EBYERABILITY; PROVIDINC EIT EFFECTIVE DAtrE. \1,rtl --1'ir :11 t:r'n .n l. rn ed, (.-I.l i-e-,'' '.il - tl ("tr:i Cl-r I{HEREAS, the Board of County Cornrqissioners of Collier County, Florida, established the CoIIier County Public L5.brary t and in September, 1957, the covernor of FlorLda appointed five (5) individuals to serve as the first Library Advisory Boardl and WBEREAS, Chapter 7L-L4, Laws of Florida, provides that members of the CoIIier County tibrary Advisory Board are to be appointed by the Board of County Conmissioners; and I{HEREAS, in January, 1973, the Board of county conmissioners made its first appointments to the Library Advisory Board; and WHEREAS, Collier County Ordinance No. 86-41 established standards for creation and review of County Boards including the LLbrary Advisory Boardr' and WHEREAS, Collier County Ordinance No. 88-71 confirmed the creation of the Library Advisory Board and established terms and conditions of membership on the Library Advisory Board; and WHEREAS, Collier County Ordinance No. 92-44 amended Collier County Ordinance No. 86-41i and I{HEREAS, it is appropriate that CoIIier County Ordinance No. 88-71 be amended in certain respects to be consistent with County Ordinance No. 86-41, rs amended. -r'i ! -'B .5p Y$.3 (o lt ol NOW, THEREFORE, BE IT ORDATNED BY THE BOARD OF COITNTY I r- I r SECTION ITIO. APPOINTMENT AND COI'{POSITION a) The Library Advisory Board (herein trBoardtt) shall consiat of f j,ve ( 5) Dembers r,h:i€h t''ho shall represent the fi've jEL county ConmisEion Districts.. _ b) l,[eDbers of the I'*br€J31-Adv*€or:a Board shall be appointed by and serve at ttre pleasure of the Board of county Cornmlssioners. said members shall be perDanent residents and el.ectors of collier county. c) Appointnent of members to gC--g the ltib=arlr ed-i€€r:a Board sha11 be by resolution of the Board of county Coromissioners, which resolution shal1 set forth the date of appointuent and the tern of office. @ pfegenElY ,erY+ng en an *nsEff+eients nEaber of he bers €roa r,hieh to des+gnatse the €llhe aoard of County Counissioners shall request and accept appllcations fron the general public to serve as memlrers of to the L+b!ar1,-#ra+s6=y Board. SECTION TITREE. TERUS OF OFI.ICE Tbe i+i+ia+ terDs of office of the r*bra.',j,-+ldY,i€e?:l Board shall be as follows: Eherea++er"- g) Each appointment or reappointrtent shal1 be for a tert! of four (4) years. A person shall' not be considered. to have aerved a fuII tern of offlce unless that person has served at least two (2) years. All terDs of office ---€ha'U expire on the 31tt day of Decehber- r-r- r tt.e renainder of the unexpired. ter:n of office' c) Notwithstanding the above. an indl'vidual nav be reappointed to the Board after a hiatus of at least two vears' SEETION FOUR. RB{OVAL FROM OTFICE, AAILT,RE TO ATTEND I{EETINGS a+ l,tembers of the Board serve at the DleaEure of the Board of countv commissioners and *any meDber of the t*brary-+d#i€,ory Board Day be rerooved from office by a najorlty vote of the Board of county coEmissioners. l'lembers shall attend aII f tha rr^ir^ r}rd ,.l++aae t.a whlah *arr nrrr ha appointed. Anv- Board member rtho is absent for more than one-half of the Board's neetinqs I'n a qiven fiscal vear shall be deemed to have tendered his or her res I'crnation fron the Board. should anv Board nernber be absent froE tto 12) consecutlve Board peetinos without a satisfactorv excuse acceptable to the Board chairnan. the Board chairnan shall and shall thereafter notifv. ln irritino. the AdDinistratlve Assistant to the countv copulssion of the Board DeDber's failure to attend without satisfactorv excuse. A nerAber of the Board shall, be deemed absent fron a neetLno uhen he or she is not present durinq at least 75* of the neetino. No Board uember shall serve at anv meetino after his or her Dosition has been declared vacant bv the conmissLon. hI I€ any nesher ef the L +i a g*ven yean, the E+brar'- rrdv+sery Beard sha+* dee+are the -@+€,si€rref+. r- r T- b) The presence of three (3) or nore menbers shall constitute a quorum of the krl4e++oo!Y Board necessary to take action and transact business. In addition, an affirmative vote of three (3) or more rnembers shall be necessary in order to take official action, regardless of \dhether three (3) or Dore Denbers of the t+ba=ar1r-,tdv+ssry Board are present at a meetingr. c) The lii+rarilF-+dy,i€r,qF Board shall, by na jorlty vote of the entire membership, adopt rules of procedure for the transaction of busLness and shall keep a record of meetlngs, resolutions, findings and deteruinations. SECTION SIX. REI!.{BURSB,'ENT OT EXPENSES Ilenbers of the !ibra=}qdv+€ef1. Board shall serve lrithout conpensation, but shall be entitled to receive reinbursement for expenses reasonably incurred in the perfornance of their duties upon prior approvat of the Board of county Conmissioners. SECTION SEVEN. FUNqTTONS, POWERS AND DUTIES OF rIIE LIBRARY ADVISORY BOARD The functions, porrers and duties of the liJoraaf-*dtr+s€ry Board shall be as follows: eI Act on behalf of the Board of Countv conmissioners to establish policies of the Librarv Deoartment includin<r, but not lirnited to. policies relatincr to naterials acauisition and circulation, co]lection developrnent. and eligribilitv of i na i r-ri drr: l c €^' I i lr1.iP1' carrri r.liir 6>^h^eae 'r i ^rr +lr -+ directlv affects nenbers of the public must be reviewed and approved for leqa1 sufficiencv bv the Countv Attornev's OffLce. @+e+e$r -.-- -,- -aI hI Act solely in an advisory capacity to the Board of T- prograDs that will benefit the collier county Library system' d) Rev+eH and reeer-end te Ghe ^oard ef eeun€y lLL e) Ehe L+br;rlr +dv*s€ry '^ard nal' adept and aqnend as appropriate ttre trcuideli.nes and By:Iawsrr €e that govern the operati.on of the tisEar,+dv*s€rf Board, subject to final approval by the Board of county coromissioners. SECTION EIGHT. DUTIES OT TTIE COT'NTY LIB&ARY DIRBCTOR OR DESIGNEE The duties: of the county Library Director or h'ie4{eslgnee shall be: a) Administer the activities of the E+brar1l-+d*isory Board in accord.ance si.th established poLicies of the Board of county commissioners- and the giuidelines- and byalaws, and policies adoPted bY the t+b+arF"jE+|r.i€6raF Board. b) Prepare the annual budget in accordance_ with !E Board,s budqetanr advice as soecified in Sectj.on seven, Paragraph d b, above. c) Provide periodic nritten reports to the Iri+raf,F rd.ds€rf Board and the Public services Administrator on the activities of the Cotlier county Library Systen and its finances in accordance r.ith established gluidelines- bv-lalrs and oolicies of the Board of county comroissioners er and the +ibrFar.{jE..1qdv+5of)FBoard. al) Attend aU #i+rarlL'rdrri€€aF:r Board ueetings ' SECTION NINE. REVIEW PROCESS The *,ibrtilrlF+!d++so?? Board shall be reviewed once every four (4) years e€mee&e+a(@ in accordance uith the procedures outlined in ordinance No. 86-41.L as anended. I-r I- b) The presence of three (3) or more nenbers shall constitute a quoruD of the $ibrialy-*dv*€ery Board necessary to take action and transact business. In addition, an affirmative vote of three (3) or more [eubers shall be necessary in order to take official action, regardless of whether three (3) or Dore Denbers of the E+bra=Y-+dJ+eory Board are present at a DeetLng. c) The t+blar1F+dv'i€€r1F Board ahall, by Eajorlty vote of the entire membership, adopt rules of procedure for the transaction of business and shall keep a record of meetlngs, reEolutions, findings and deteroinations. SECIION SIX. REI!.IBURSB{ENT OF EXPENSES llembers of the &j5rarff+d++sert Board 5ha11 serve lrlthout conpensation, but shall be entitted to receive reinburseEent for expenses reasonably incurred in the perfornance of their duties upon prior approval of the Board of county CoouiEsioners. SECTION SEVEN. FUNCTTONS, POWERS AND DUTTES OF TIIE LIBR,ARI ADVISORY BOARD The functions, pouers and duties of the !j5rari'lE.+d#i3of!F Board shall be as follots: 4I Act on behalf of the Board of countv cotnmissioners to establish oolicies of the Librarv Departurent Lncludino. but not linited to, policles relatinq to materials accruisitl,on and circutation, collection development. and elidibilitv of i nA i r.ri drr: l q far '| 'i lrF.rar <anri r.ae I r.!r, hP.rir^a.l h^ l { ^u +h.+ directlv affects menbers of the public nust be reviewed and anproved for 1eqal, sufficiencv bv the countv Attorney's office. @+e+es.r - ---- e)r bI Act solelv in an advisory capacity to the Board of r r- F. Verification of Governing Body Authority pase6or22 2. Add Documentation 2.1. 3. Notes lncluded in Section E. Designation of Governing Body Provide documents that verify that the governing body of the library has the authority to set policy, adopt plans, adopt budgets, employ the single administrative head, and enter into contracts on behalf of the library. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. loHelp 1 . Verification of Governing Body Authority * A lncluded as a part of another section upload lnformation to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. This section is for any interlocal agreements or contracts that are in place to establish lhe library. lnclude all interlocal agreements or contracts among participating local governments, if two or more participating local governments join to establish a consolidated library or public library cooperative, and other agreements with nongovernmental entities that form the basis for the provision of free library service and outlining the decision making power given to the library's governing body and the power retained by the participating local government. lnterlocal agreements for services or reciprocal borrowing, not for the establishment of the library system, should be submitted in the section "lnterlocal Agreements for Library Service". Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. €)Help '1. lnterlocal Agreements or Contracts to Establish the Library * A Not applicable lnformation to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes G. lnterlocal Agreements or Contracts to Establish the Libfary PaseT or22 H. Position Description of Single Administrative Heod p"g"e of 22 Provide a current position descriplion of the Iibrary's single administrative head that has been adopled or approved by the library's governing body. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDE Word, or Excel format. The description line should clearly describe the attachment. OHelp '1. Position Description of Single Administrative Head * 2. Add Documentation File Title Description Size Type View (opens in new window) SALG 21-ST-08 H Position Description Single Admin Head Division Director Library.pdf 2.1. 3. Notes Division Director-Library Classifl cation Speciflcations JJr) tKB] View file Bargaining Unit: General/Non-Union 7et Cmaat;y Class Code: 15501 COLLIER COUNTY Revision Date: Oct 1,2018 SALARY R,ANGE $45.85 - $68.91 Hourly G8.27:g 51512;69 B $95,375.00 - $143,330.00 Annually PURPOSE OF CLASSIFICATION: The purpose of this classification is to plan, organize, implement, and facilitate a high quality library service for the citizens of Collier County. Employee in this classlfication administers the divisional budgeu trains and supervises staff and volunteers; develops long- and short-range goals; and represents the Library to all public groups. ESSENTIA!- FUNCTIONST Develops long- and short-range goals for the Library; develops action plans to reach goals; ensures that all goals are met. Develops and implements training programs that maximlze the staffs abilities; develops and implements special training programs for senior staff members. Supervises, directs, and evaluates assigned staff and volunteers, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; recruits and hires qualified applicants. Develops and presents the Library budget; monitors the budget to ensure financial integrity; monitors the spending programs; interacts directly with the Finance and Legal Divisions; provides guarantees to the State and County that all budget expenditures are legal and a pproved. Accepts responsibility for the total Library Program. Interacts with Library Advisory Board, members of the Friends of the Library organization, and citizen qroups. Represents the Library in all related actions before the Board of County Commissioners; represents the Library to all public groups. Writes and presents informational speeches; develops special programs that interact with the local school system and other City and County agencies, Develops and facilities surveys and other measurements that identify community needs and user satisfaction. Oversees the upkeep and maintenance of library buildings; directly supervises the design, funding, and construction of new library buildings. Ensures that the book collection meets all needs. Investigates and selects new technology. Attends professional workshops and County meetings; meets with the Department Head. Operates a comDuter, printer, telephone, copier, facsimile machine, or other equipment as necessary to complete essential functions. to include the use of word processing, spreadsheet, database, or other system software. Division Director - Library ADDITIONAL FUNCTIONS Deals with problem patrons. Checks to see if maintenance work on buildings has been done, PerForms other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled, PERFORMANCE APTITUDES Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operatlons, referencing data analyses to determine necessity for revision of organizational components, and in the formu lation of operational strategy. Human Interaction: Requires the ability to function in a divisional director capacity for a major organizational unit requiring signiflcant internal and external interaction. ES u ip_rnCft._l'4eShj-nCry, Tools,_ald_l'4.alCILels_Utilzag.gn: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery tools, and/or materials used in performing essential functions. Verbal Ap-EjlUdC: Requires the ability to utilize a wide variety of reference, descriptive, -rdvirry ari-di/-or de=ig-n dat an-d information. -Mathematical Ap-litudg: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areasr volumes, weights, and measures. Functional Reasoninq:Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity ln situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs. ADA COIVIPLIANCE Physjee_LAEj.Ily-: Tasks require the ability to exert light physical effort in sedentary to llght work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory-Relluirements: Some tasks require the abllity to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. SUPP!-EMENTAL INFORMATION : BCC130 Exempt MINITMt M Q|,JA!-IFICATIONS: IVlaster's degree in Library Science from a University accredited by the ALA; six years of experience in library operations. budgeting. and employee supervision; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Fingerprinting required. I. Certification of Credentials of Single Administrative Head Paseeof22 The form certifies that the library's single library administrative head is employed by the single administrative unit; has completed a library education program accredited by the American Library Association; and has at least two years of full- time paid professional experience, after completing the library education program, in a public library that is open to the public for a minimum of 40 hours per week. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDE Word format. The description line should clearly describe the attachment. OHelp lf the person certified as the Single Administrative Head has changed from the previous year, you will need to complete, sign, and upload a new form to this page. 9 Download Certification Form 1. Certification of Credentials of Single Administrative Head * Ql No charges from previoJS year 2. Add Documentation File Title Description Size Type View (opens in new window) Certification of Credentials_TWilliams.pdf 2.1. 3. Notes 2139 [KB]View file FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORTITATION SERVICES STATE AID TO LIBRARIES GRANT APPLICATION CertilicaUon of Crsdentals - Single Llbrary Admlnlsfatve Head The Collier County Board of Countv Commissioners governing body for the Collier Countv Public Librarv hereby certifies that the incumbent single library administrative head, Tanva R.Williams (Name of incumbent) Has completed a library education program accredited by the American Library Association; and Has at least two years full-time paid professional experienoe, after completing the iiOr"ry education program, in a iublii library that is open to the public for a minimum of 40 hours Per week. BOARD OF COUNTY COMMISSIONERS' GOUNW FLORIDA O a By na Fiala,rman ATTEST DWIGHT E. BROCK, Clerk 1[ Ailest ch signature onty. Approved ar to form and legalltY: Jennifer A. Bel Assistant CountY. ped State Aid to Libraries Grant Certification of Credentials, Form #DLIS/SAo3 Chapter 1 B-2.0 1 1 (2Xa), Florida Ad min istntiva Code, Effective 4'1 0-20'12 @ By: ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPAT.IY ALL ORIGINAL DOCIIMENTS SENT TO TIIE BOARD OF COI'NTY COMMISSIONERS OFF,ICE FOR SIGNATI]RE Prinlonpinkprpcr. Attechtooriginrldocumcnt ThccomplctcdroutingrliprrdoriginetdocuncntlrrctobcforwardcdtotheCountyAttorncyOlficc rt thc time thc ltcm is plrced oo thi ogcnda. .{ll complcted routirg stipe rnd origincl docuacatr must br r.c.ivcd in tbc Coulty Altorncy Oflice no lrtcr (hsn Mondrv prcccding thc Eoard mccliog' **NEw** RourrNG sLIp Complctc routing lincs #l througfi #2 as appropriuc for additional signaturca,datcs, ordor information necdcd. If thc documcnt is alrcady complcte with the of thc Chairman's linc lincs # t and forward to the Officc. PRIMARY CONTACT INTORMATION Normally the primary cont,rct is lhc pcrson who crcated/prcpucd the Exccutivc Summry. Primary conuct information is nccdcd in thc cvent onc of thc :ttPt$ nccd !o contact stafr fot Name of Primary Staff Contact / Departnent Tanya Williams, Library Director Phonc Numbcr s93-35 l r Agenda Date Item was Approved by the BCC vt0/t7 y'Agenda Item Number t6-D-tl./ T1'pe of Document Attached Cenifi cation of Credentials Number of Original Documents Attached One PO number or account number if document is to be recorded rrla INSTRUCTIONS & CHECKLIST Ft Initials DateRoute to Addressee(s) 0-ist in routins order)Oflice I 2. y18lt7County Attorney Office JAB3. County Attomey Office Dt t=..{\/{#/r\rt\rrBoard of County Commissioners 4. BCC Offrce YY$)l7t,<lClerk of Court's Office5. Minutes and Records Yes (Initial) N/A (Not Applicable) Initial the Y appropriate. the Not Applicable column, whichever ises column or mark "N/A" in JABI JAB2.Does the documetrt need to be sent to anotber agency for on an attached sheet.Addressthe Contact lnformation JAB)Original document has been sigrediinitialed for legal sufficiency. (AIl documents to be signed by the Chairman, with the exception of most letters,must be reviewed and sigted by the Office of the County Attorney JAB4All handrritten strike-through and revisions have been initialed by the County Attorney's Office and all other parties except thq EAaqgtml4q and the Clerk to the Board JAB5The Chairman's signature line date has been entered as the date ofBCC approval ofthe document or the final negotiated contract date whichever is applicable JAB"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's and initials are 6. JAB7thisandanthedocumentcasesmostcontractsareroutingInoriginal(some exception), SIRE.intothetimeitemISalOfficethebeshouldtotheinputCountyAttomeyprovided withinTallahassee certatnaandvetoaredocumentssensititimeSomeforwardingrequire the BCC's actions are nullified. Be aware of deadlincs!time JAB8 a )G), 9 The document was approved by the BCC on lll0llT meeting have been incorporated in the attached documcnL The County Attorney's and all changes made during the the verslonthatattachedtheisdocumentthc approved byofInitialsattomey foranddocumentthelsdirectedBCCthebeenhavemade,readyallchangesbyBCC, ifOffice has reviewed the Chairman's I: Forms/CountyFormJBCCFormVOriginalDocumcnrsRoutingSlip wwsOriginal 9.03.04,Rcviscdt.25.05.Rcviscd224.05;Rcvissdll80ll2 docurnent original OK cnnlicnhle-ITrl MEMORANDUM Date:January 19,2017 To:Tanya Williams, Collier County Public Library From:Teresa Cannon, Deputy Clerk Minutes & Records Department Re:Certifi cation of Credentials Attached for your records is a copy ofthe document as referenced above, (Item #l6Dl) adopted by the Board of County Commissioners on Tuesday, January lo,2ot7. The original has been kept by the Minutes & Records DePartment as part of the Board's Official Records. Ifyou have any questions, please contact me at252-7240. Thank you. Attachment J. Schedule of Library Hours paseloot22 This section is to verify that at least one library, branch or member library is open to the public at least 40 hours per week. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on flle to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDE Word, or Excel format. The description line should clearly describe the attachment. OHelp 1. Schedule of Library Hours * 2. Add Documentation File 1'ltle Description Size Type View (opens in new window) SALG 21-ST-08 J Library Hours.pdf Library Hours 2.1. 3. Notes 106 [KB]View file Collier County Public Library Locations & Hours - COVID-19 Response All phone numbers are area code 239 East Naples 8787 TamiamiTrail East Naples, FL 34113 Phone: 252-7140 Monday: 9a.m.-4p.m. Tuesday: 9a.m.-4p.m. Wednesday: 9a.m.-4p.m Thursday: Closed Friday: C/osed Saturday: C/osed Closed Sunday Available Requesl EStAtES 1266 Golden Gate Blvd., W Naples, FL34120 Phone: 252-7109 Monday: 9a.m. -4p.m. Tuesday: C/osed Wednesday: 9a.m.-4p.m Thursday: Closed Friday: Closed Saturday:9a.m.-4p.m. Clcsed Sunday Curbside Available Requesf Everglades City 102 Copeland Ave., N. Everglades City, FL 34139 Phone: 695-251 1 Monday-Friday: 9 a.m.- NOON,1 - 4:30 p.m Golden Gate 2432 Lucerne Road Naples, FL 34116 Phone: 2524542 Monday: 10 a.m. - 5 p.m. Tuesday: 10 a.m. - 5 p.m. Wednesday: 10 a.m. - 5 p.m. Thursday: 10 a.m. - 5 p.m. Friday:9a.m.-5p.m. Saturday: Closed C/osed Sunday Curbside Available Upon Request ry"I IiH E- I / rltF I ul L Headquarters 2385 Orange Blossom Drive Naples, FL 34109 Circulation: 252-7350 Reference: 252-7356 Children's: 252-7369 Ad m i n istratio n: 252-7 31 1 Monday: 10 a.m. - 6 p.m. Tuesday: 10 a.m. - 6 p.m. Wednesday: 10 a.m. - 6 p.m Thursday: 10 a.m. - 4 p.m. Friday: 10 a.m. - 4 p.m. Saturday: 10 a.m. - 4 p.m. Closed Sunday Curbside Pick-up fy'lon.-Sat.: 9 a.m. - 10 a.m. lmnrokalee 417 N. First St. lnlrnci<alee, F.34,12 Phone: 252-7073 Monday: 10 a.m. - 5 p.m. Tuesday: 10 a.m. - 5 p.m. Wednesday: 10 a.m. - 5 p.m Thursday: 10 a.m. - 5 p.m. Friday: 9a.m.-5p.m. Saturday: Closed C/osed Sunday Curbside Reguesf Marco Island 210 S. Heathwood Drive Marco lsland, FL34145 Phone: 252-7064 Monday: 10 a.m. - 5 p.m. Tuesday: 10 a.m. - 5 p.m. Wednesday: 10 a.m. - 5 p.m Thursday: 10 a.m. - 5 p.m. Friday: 9a.m.-5p.m. Saturday: Closed Closed Sunday Curbside Naples Regional 650 CentralAve. Naples, FL34102 Phone: 252-5135 Monday: 10 a.m. - 6 p.m. Tuesday: 10 a.m. - 6 p.m. Wednesday: 10 a.m. - 6 p.m Thursday: '10 a.m. - 4 p.m. Friday: 10 a.m. - 4 p.m. Saturday: 10 a.m. - 4 p.m. Closed Sunday Available Reguesf m. - 10 a.m. il I I E' *r.r---- { []d L-.-L ,l r-__l South Regional 8065 Lely Cultural Pkwy Naples, FL 34113 Phone: 252-7542 Monday: 10 a.m. - 6 p.m. Tuesday: 10 a.nr. - 6 p.m. Weonesday: 10 a.m. - 6 p.m. Thursday: 10 a.m. - 4 p.m. Frrday: 10 a.m. - 4 p.m. Saturday: 10 a.m. - 4 p.m. C/osed Sunday Mon.-Sat.:9 a.m. - 10 a.m. Var,c,erbilt Beach 78i; \,anderbilt Beach Rd Nap:es, FL 34108 Phone: 252-7160 Monday: 9a.m.-4p.m. Tuesclay: 9a.m.-4p.m. Wed,resday: 9 a.i-n. -4 p.m Thursclay: C/osed Friday: Closed Saturday: C/osed C/osed Sunday Curbside l,vailable Requesf F fT I"rr E I Jt J I G K. LOng-Range PlOh easerroizz A long-range plan outlines the library's operation and development over a three- to five-year period. The plan must be adopted or approved by the Iibrary's governing body. The Long-Range Plan on file must include the upcoming fiscal year. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. OHelp 1 , Long-Range Plan * @ No changes from previous year lnformation to meet this requirement is contained in another document. Use the "Notes" fleld to indicate where the information is located. 2. Dates covered by the plan: * 2018-2022 3. Add Documentation File Title Description Size Type View (opens in new window) BCC Executive Summary_2018-2022 Strategic Plan_FY18 Annual Plan of Service.pdf 3.1. 4. Notes Document contains the following: 1 . BCC Executive Summary for 9/26117, ltem 16.D.28 2. Approved FY 20'18-2022 Strategic Plan 3. Approved FY 2018 Annual Plan of Service 2612 IKB] View flle 09126/2017 DGCUTI\TE SUMMARY Recommendation to approve the FY2017-2018 State Aid to Libraries Grant Agreement,z0lS-z0?2 Strategic Plan, and 2017-2018 Annual Plan of Service, authorizing the Collier Coutrty Public Library to apply for State Aid to Libraries h the €stimated amount of$221i236. QEEIIL To receive State Aid to Libmries Grant funds in the estimated amount of $221,236 CONSIDERATIONS: Collier County Public Library qualifies for State Aid to Libraries under Chapter 257 of the Florida Statutes. The Florida Department of State, Division of Library and Information Services administer this program. The Grant Agreement, 2018-2022 Strategic plan, and the 2017-2018 Annual Plan of Service are required elements in order to receive State funding. The Board has approved submission of the application for State Aid and associated contracts and documents for over three decades. State Aid for FYl8 was authorized by the 2017 Florida State Legislature. The agreement serves as an application for the grant as well as acceptance ofthe grant. State Aid is available to Florida public library systems that qualifu as a result of meeting minimum requirements as stipulated in Chaptet 257,Fla. Stat. and Chapter lB-2, Florida Adminis ative Code. The grant amount is calculated using a formula that considers: (1) the amount of local funds appropriated for the Library adjusted by a factor based on the amount of revenue one mill levy in the jurisdiction would generate, (2) the number oflibrary systems in Floridathat qualiS in a given year, and (3) the total amount made available by the State Legislatue to improve library services within the State. Funds are intended to supplement, rather than replace, local effort towards that end. Slate Aid may not be used to fund capital conshuction. It may be used for operating purposes, personnel, materials, and equipment. FISCAL IMPACT: Preliminary estimates show that Collier County Public Library should receive about $221,236 in State Aid. Upon notification ofthe grant award, the Board will be asked to accept the gant and approve the budget amendment to recognize the revenue and appropriate the expenditures. There is no impact to the Ceneral Fund with this gant. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for approval. -JAK GROWTE MANAGEMENT IMPACT: None. RTCOMMENDATION: To approve and authorize the Chairman to sign the FY2017-2018 State Aid to Libr.uies Grant Agreement, Technolory Plan, and Current Year Aotion Plan, authorizing the Collier County Public Library to apply for State Aid to Libraries in the amount of$221,236. Prepared By: Tanya Williams, Library Director, Library Division ATTACEMENT(S) 1.2017-2018 State Aid Grant Agreement_CAO (PDF) 2. CCPL_Stmtegic Plxr 2018-2022(v2) (DOCD 3.FY18 CCPL Annual Plan ofService (DOC) 09t26t2017 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.28 Doc ID: 3703 Item Summary: Recommendation to approve the FY2017-2018 State Aid to Libraries Grant Agreement, 2018-2022 Strategic Plan, and 2017-2018 Annual Plan of Service, authorizing the Collier County Public Library to apply for State Aid to Libraries in the estimaled amoul:.t of $221,236. Meeting Date: 0912612017 Submitted by: Title: Assistant Division Director - Library - Library Name: Tanya Williams 08/29/2017 11:29 AM ApproYed By: Review: Llbrary Operations & Veteran Services Public SeMces Department Public SeMces Deparlment Granls County Attomey's Offce Ofllce of Management and Budget Grants County lt anage/s Offce Board of County Commissioners Tanya Wlliams Sean Callahan Todd Henry Steve Camell Kimberly Lingar Jeffrey A l(aEkow Valerie Fleming Therese Stanley Nick Casalanguida MaryJo Brock Addltional Reviewer Additional Reviewer Level I Divislon Reviewer Level 2 Divlslon Administrator Review Level 2 Grants Review Level 3 County Attomeys Ofiice Review Level 3 OMB Gatekeeper Review Addltional Reviewer Level 4 County Manager Review Meeting Pending completed 08/29/2017 11:41 AM Completed 08/31/2017 12:13 PM Completed 09/05/2017 8:59 AM Completed 0g/16/2017 10:36 AM Completed 09/18/2017 11:46AM Completed 09/18/2017 12:49 PM Completed 09118120172,32PM Completed 09/19/2017 10:47 AM Completed 09/19/2017 1:30 PM 0926/2017 9:00 AM Prepared by: Title: Administmtive Assistant - Library Name: Karen Tibbetts 0812912017 1l:29 AM Collier County Public Library 2018 - 2022 Strategic Plan Collier County Public Library Division Overview The Division provides library collections, services, and technologyto residents and visitors within three regional libraries and seven branch libraries. During the 2015-2016 fisca! year, the Collier County Public Library: o Circulated 2,349,418 materials o Served L,42L,64O people who visited our libraries s Provided 2,430 programs to75,253 attendees o Provided public internet access to 155,635 people o Logged L26,OL9 wireless internet sessions The 2015-2016 fiscal year saw the first increase in circulation since the recession. Purpose of this Strategic Plan Libraries are on the cusp of a great transformation. Changes in how people access and use information, interact with one another and changes in the resources, tools and capabilities needed to operate effectively in today's society require new approaches to library services and resources. The library must evolve in ways that keep pace with this type of change, and the diversity of library users ensuring all residents and visitors of Collier County have equal access to the continuously evolving world of ideas. Planning Process The planning process rose out of the 2015 Board of County Commissioners Library Workshop. The Library would embark on a community-wide assessment and use the results to help guide the long term goals of the Library. The goal of the assessment was to gain as much insight from the resident population, full-time and part-time, on the current library system. This included its existing strengths, its weaknesses, and to understand how the library could better the population. Stantec, lnc. was hired to conduct the community assessment and the initial kick-off started with library staff in September 2016. After town hall meetings, focus groups, table top discussions and one-on-one interviews with library patrons, a formal online survey was developed. When the formal survey closed in March 2O77, a total of 1,885 surveys were completed with over 3,500 written comments. Appnoved hy t[ee BCC on 0912612017 Page 119 Keythemes emerged to guide the development ofthe 2018-2022 Collier County Public Library Strategic PIan. Current and futures needs were recognized in these ten key recommendations from the survey: 1. Staffing - direct correlation of staffing levels with circulation, visitation, and user satisfaction. Focus on building professional staffwith a dedicated branch manager, youth service librarian, increasing teen/young adult and public services librarians, Add marketing and technology professionals. 2. Open Hours & Days-core level service and library should be open daily. Each library should be open one day per weekend with larger locations open Saturday & Sunday. (Evening hours, staffing levels, and evening programming are necessary to balance user services) 3. Computers & lnternet-many computer work areas and labs are retrofitted into existing spaces, Dedicated private or enhanced semi-private labs at each library, enhanced WiFi, and wireless services should be a goal. 4. Technology- library should be at the forefront of everything tech. 5. Hub Libraries-specific areas of concentration, expertise and programming. 5. Marketing-overall public relations, social media, community outreach, and internal communication 7. Quiet Space 8. Children to Young Adult-growth and expansion in materials, resources, programs, and staff dedicated to these age groups. 9. Collections- meet per capita of 1.87 10. Programming Balance-absence of programming for tweens, teens, and young adult. lVlajority of unique programs are geared toward an adult audience and of a leisure or social basis. Most of the programs offered are unavailable to half the users. A shift in programming to better balance adult programs with child, tween, teen, young adult, and family audiences is needed. lncreased focus on partnerships and collaboration, lnput from the community and library staff guided the development of the major components ofthe strategic plan. The Library Advisory Board approvedthe CollierCounty PublicLibrary 2OL8-2022 Strategic Plan duringtheir regular meetinB on AuBust 23,2Ot7. Conclusion The Collier County Public Lifiary 20!8-2022 Strategic Plan is a guide that prioritizes the work of Library Administration and staff. lt was developed with careful consideration of the feedback received and the data studied. The plan is shaped with the understanding that change is inevitable, and that our library services will adapt as warranted. At the same time, the Collier County Public Library will maintain Collier County's Core Values,, measure all we do against our mission, and remain focused on serving our community. Approved hy the BCC on 09/2612017 Fage 219 Vision, Mission and Values Vision: Through high quality public libraries residents and visitors will reach their potential and communities will thrive. Mission: To provide educational environments, facilitate community engagement and cultivate life-long learning. Values: Honesty & lntegrity We are responsible, truthful stewards of public resources and trust' Service We champion free and open access to ideas, information and content. Public and virtual spaces are available when needed by residents and visitors. Accountability We provide library resources and services in accordance with the American Library Association Code of Ethics. Quality We strive for continuous improvement in our online and print collections, resources, services, programs, and facilities. Consistency We provide reliable and consistent service to internal and external patrons both online and in house. Respect We honor diversity, individual perspectives, and the right to privacy and confidentiality. Knowledge We strive for excellence by continuing the professional development of library staff enhancing their ability to provide exceptional customer service, plan for the future, and stay abreast of leading technologies. Stewardship We carefully manage the services and resources entrusted to us through cost controls and best value practices to provide the greatest returns on investment of staff and resources. Collaboration We seek out partnerships inside and outside the agency allocating collective resources and services to further the Library's mission. Self-lnitiating, Self-CorrectanB We are proactive and quickly adapt resources and services to patron needs maintaining the library's relevancy. AppB'oved by the BCC on 0912612417 Page 319 Strategic Focus Areas Engage Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. L. Stimulate imagination through reading, viewing and listening. 2. Provide comfortable, safe and welcoming spaces for people of all ages, cultures and backgrounds to connect with others and to engage in individual pursuits. 3. Customize hours, spaces, services and collections to meet community needs. 4. Build public awareness and engagement through strategic marketing. Empower Collier County Public Libraries contribute to the vitality and resiliency of our communities. 1,. Provide connection to the online world. 2. Emphasize 2Lst century literacies including information, finance, and health in library programs. 3. Leverage partnerships to provide accessibility to new technology. Educate Collier County Public Libraries advance the educational priorities of our communities. 1. Support early learning to promote school readiness. 2. Provide resources and information needed for the academic success of students in public, private, home schools, trade schools, and higher education. 3. Support personal growth and lifelong learning through high quality collections and programs. 4. Help people develop information fluency skills to successfully search for, locate, evaluate, and effectively use information to meet their needs. Approved by the BCC on 09t26t2012 Page 419 i I Goals and Objectives ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. Goal 1: Stimulate imagination through reading, viewing and listening. Objective 1. lncrease the overallvisibility of the collection system-wide with an emphasis on promotion through creative and intelligent displays. Objective 2. Use available data analytics and collection analysis tools to assess the relevance of library collections, programs and services to ensure appropriate annual allocation of funds. Objective 3. Develop the image of CCPL as a source of high quality, free programs, services, and resources for the community. Objective 4. lncrease county, state and community partnerships to expand the library's image as a gateway to learning and knowledge. Goal 2: Provide comfortable, safe and welcoming spaces for people of all ages, cultures and backgrounds to connect with others and to engage in individual pursuits. Objective 1.. Solicit patron and staff feedback to assess patron satisfaction and the quality of the patron experience. Obiective 2. Provide library services and programs that reflect the cultural diversity of the community. Objective 3. Develop a comprehensive stafftraining and professional development program including regular communication with staff regarding information about library and County initiatives, activities and events. Objective 4. Use available data analytics to identify library facilities for the development of quiet areas, reading rooms, makerspaces, and "hubs". Goal 3: Customize hours, spaces, services and collections to meet community needs. Objective 1. Apply data analytics, branch by branch, to ensure more relevant collections, programs, services, hours, and space utilization. Objective 2. Evaluate the condition of the collection and develop a comprehensive collection development and management program. Objective 3. Develop and implement new metrics by educating staff in measuring outcomes increasing the library's ability to match community need to library service. Goal 4: Build public awareness and engagement through strategic marketing. Objective 1. Develop and implement comprehensive marketing plans to raise public awareness of the resources and services improving library positioning in the community. Af*npnovec{ hy the BCC on Ogl26l201Z Page 519 Objective 2. Develop and support community relations efforts through key partnerships and strategically pursuing opportunities to promote the library at community events. Objective 3. Utilize a variety of traditional marketing mediums and social media platforms to target specific audiences and reach the broadest possible audiences. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. Goal 1: Provide connection to the online world. Objective 1. Provide public use computers, printers, and scanners. Objective 2. Provide high-speed and WiFi access to the lnternet with no unnecessary restrictions or fees. Objective 3. lmplement self-pay features of the self check-out machines. Goal 2: Emphasize 21st century literacies including information, finance, and health in library programs. Objective 1. Provide library services, materials and programs to increase the digital literacy of the community. Objective 2. Develop programs and services to foster innovation and creativity to support science, technology, engineering, arts and math (5.T.E.A.M.)skills. Objective 3. Use available data analytics to determine appropriate resources needed at each branch to help develop 21st century literacy skills. Goal 3: Leverage partnerships to provide accessibility to new technology. Objective L: Expand the library experience to include makerspaces, learning commons, and non-traditional materials. Objective 2: Use available data analytics to identify library facilities for the development of "hub" technology libraries. Approved hy the BCC on 0912612017 Page 619 EDUCATE Collier County Public Libraries advance the educational priorities of our communities. Goal 1: support early learning to promote school readiness. Objective 1. Provide parents and caregivers with quality story times, training and materlals which encourage them to talk, sing, write, and play with their children. Objective 2. Make accessible training for staffthat reinforces the librany's early learning strategies. Objective 3, Provide easy access to early literacy materials, websites, information and programs for parents and caregivers. Objective 4. Continue to investigate and invest in technology, resources, and tools that support early learn ing strategies. Objective 5. Expand the library's outreach to childcare facilities serving at-risk and underserved populations. Goal 3: Support personal growth and lifelong learning throuth high quality collections and programs. Objective L. Collaborate with public, private, and nonprofit partners to promote reading for pleasure, expand self-directed learning opportunities and provide a variety of cultural experiences for all ages. Objective 2. Develop and manage library print and online collections to reflect patron demand. Goal 4: lnstruct people on developing information fluency skills to successfully search for, locate, evaluate, and effectively use information to meet their needs, Objective 1. Develop and offer classes on how to navigate the lnternet and electronic library resources, and to recognize authoritative sources. Objective 2. Create online tutorials to help users navigate library technology, online databases, and other e-resou rces. Page 719 Goal 2: Provide resources and information needed for the academic success of students in public, private, home schools, trade schools, and hlgher education. Objective 1. Regularly attend community school events to promote library services and gain insight into community needs. Objective 2. Provide and promote onllne homework assistance. Objective 3. Work with public and private school media specialists and classroom teachers to foster a love of reading through book talks, class visits to the library, and creative programming. Appnoved hy tf,re BGC on 09/2612017 2OL8-2A22 Five Year Performance Measures ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. e Master of Library Science degreed librarians at 9 out of L0 libraries. e Minirnum of six days of library service at 9 out of 10 libraries with appropriate balance of librarians and para-librarians to maintain high quality service. c Technology "hubs" and quiet spaces at all libraries. o State of the art lntegrated Library System (lLS)forcirculation and collection management. c Print and e-book collections balanced to reflect patron demand. o Cultural and educational learning balanced across all libraries and offerings balanced to serve children through adults. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. " Fully developed partnerships and identified funding sources to ensure the library's status of free access to cutting edge technology and AUIR Level of Serve Standard (LOSS) for library materials. o ldentified libraries for re-purposing to meet the ever changing and growing demands of the communities served. o Expanded partnership with Senior Resource Center to include technology outreach and programming. o Ensure continued patron access to current technology, and free and open access to ideas, information and content. s tnitiate a study to develop a 20 year master plan identifying areas for possible library growth. EDUCATE Collier County Public Libraries advance the educational priorities of our communities. o Fully developed partnership with Collier County Public Schools. c Partnerships with private schools, home schools, trade schools, and institutions of higher ed ucation. e Partnerships with daycare facilities serving at-risk and underserved populations. o Expanded partnership, to include outreach, with the Naples and Immokalee Jail Centers. Approvecl I,ry the BCC on 0912612017 PaEe 819 r I l I L I j l A Callto Action The best strategic plans are dynamic, flexible tools for continuous improvement. With the Library's mission as the primary foundation, its vision as the ideal, and the County's Core Values as guides to decision making, the Collier County Public Library system will commit to a process that ensures accountability, versatility, and rational decision-making. Seeking out the needs and wants of Collier's residents and visitors through a community assessment was the first step. From there it is the Library's responsibility to develop an appropriate strategy to address current needs and plan for the future. The Library Advisory Board (LAB) and Public Services Department will have the primary responsibility to monitor the plan's goals and objectives and assess overall progress. Library staff will have the responsibility of overseeing implementation and consulting, and working with groups directly involved or affected by decisions. Through the course of implementation, new issues, challenges, and ideas will emerge. ln a cyclical process Library staff and the LAB will measure progress, budget resources to maximize outcomes, and identify potential new areas that require action. ln this way, both the strategic plan and annual plan of service will be constantly reviewed, evaluated, and updated. Approved by the BCC on 0912612017 Page 919 I I i I i \ I Addendum to the Collier County Public Library 2Ot8-2022 Strategic Plan 2017-20L8 Annual Plan of Service ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and servicesthat enrich their lives. Goall: Stimulate nation readi viewing and listening. Performance MeasuresCompletion DateDivision Objectives Action ltems r.L 7A/Ou2O17 1.2 ot/3112018 1.1, 4-5 memberteam created. 1.2 Written protocol is accessible on the Library's SharePoint site. Objective 1. lncrease the overall visibility of the collection system- wide with an emphasis on promotion through creative and intelligent displays. L.L Establish a self-directed team for display marketing. 1.2 Self-directed team develops system-wide protocols to ensure best practices in display and marketing. 2.L 0410u2A78 2.1 Written phased funding plan is developed to guide collection development budget for the next five years and made accessible on the Library's SharePoint site. 2.1 Collection Development Team will work directly with Director to establish multi-year budgetary requirements to bring collection inventory up to AUIR standards of 1.87 items per capita by 2022. Obiective 2. Use available data analytics and collection analysis tools to assess the relevance of library collections, programs and services to ensure appropriate annual allocation of funds. t.L osl3].lz0lg 3.1 Library will be regularly visible through various multi-media outlets, including newspapers, radio, social media, etc. 3.1 Library Marketing Team will work with PSD and CCR team members to develop a marketing plan. Objective 3. Develop the image of CCPL as a source of high quality, free programs, services, and resources for the community. 4.1. O5/37/2OLB 4.1 Database ofcounty and agency "experts" will be generated for Library programming and made accessible on the Library's SharePoint site. Objective 4. lncrease county, state and community partnerships to expand the library's image as a gateway to learning and knowledge 4.1 Marketing Librarian will reach out and network with county and agency departments/divisions. Approved by the BCG on 0912612017 Page 1 of 10 I Goal 2: Prouide comfortable, safe and welcoming spaces for people of all ages, cultures and backgrounds to €onnect with others and to entate in individual rsuits. Division ectives Action ltems Com etion DateI Objective 1. Solicit patron and staff feedback to assess patron satisfaction and the quality of the patron experience. 1.1 Establish AA/aC self-directed team. 1.2 Create monthly satisfaction survey according to QA/QC directive using Qualtrics 1.3 OA/QC Team to work with lTto set-up survey on iPads for in-house use. Ferformance Measures L.L t0/0tl2ol7 t.2 1t/01/2O17 L.3 Os/3u2078 1.1 4-5 member team created. 1.2 Standardized satisfaction survey ready for use in November, 2017. 1.3 One iPad available for surveys at each library. Objective 2. Provide library services and programs that reflect the cultural diversity of the community. 2.1 Maintain quality public programming with Friends partnerships and support. 2.2 Provide culturally diverse programming through community partnerships. 2.3 Develop programming to target Millennials. z.L 04/30/2018 2.2 O9/30/20L8 2.3 Oe/3O/2O18 2.1 Request new Friends funding for FY19 during budget development. 2.2 A minimum of 12 culturally diverse programs offered system- wide throughout the year. 2.3 Develop and implement Collier Con Event. Objective 3. Develop a comprehensive staff training and professional development program including regular communication with staff regarding information about library and County initiatives, activities and events. 3.1 Establish a self-directed team to work with the Director for creating a plan for training and career progression. 3.2 Research and recommend mediums for the re-establish the Library Staff Newsletter. 3.1 08/ou20L8 3.2 OLl)tlzOLg 3.1 Career progression plan for librarian position created and implemented. 3.2 First newsletter published by a3loL/2O18 Approved by the BGG on 0912612A17 Page 2 of 10 I Objective 4. Use available data analytics to identify library facilities for the development of quiet areas, reading rooms, makerspaces, and "hubs". 4.1 Establish a self-directed Design Team who willwork with Facilities and the Library's Project Manager. 4.2 Design Team to research and provide a recommendation whether the Library should hire a design consultant. services and collections to mrget_ggrymunity needs. Action ltems 4.L 0u0u2078 4.2 O3l3L/2018 4.1 4-5 member team created. 4.2 Recommendation available for FY19 budget development. Goal 3: Customize hours, Division Objectives Completion Date Perfonmance Measures Objective 1. Apply data analytics, branch by branch, to ensure more relevant collections, programs, services, hours, and space utilization. Objective 2. Evaluate the condition of the collection and develop a com prehensive collection development and management program. 1.1 Administrative Team will analyze commu nity assessment recom mendations, current data, and current public library trends to establish a plan to restore Saturday hours to the East Naples, Vanderbilt, Estates, and lmmokalee libraries. 1.2 Branch managers will be restored to East Naples, Estates, and lmmokalee libraries. 2.1 Collection Management Team will finalize a revised system-wide Collection Management Policy. 2.1 04/0L/2018 I 7.L Ael3AlzO\\ t.2 L2/3r/2O17 1.1 lmmokalee Saturday hours are restored. Hours at other Iibraries are phased back in as staffing resources and funding is available. 1.2 Branch managers are hired for East Naples, Estates, and lmmokalee. 2.1 Collection Management Policy approved by the Library Advisory Board. 3.L L2/O112077 3.2 otl3tlzoLs 3.1 Metrics and reporting mechanisms established. 3.2 Staff are using the new metrics and reporting mechanisms. Objective 3. Develop and implement new metrics by educating staff in measuring outcomes increasing the library's ability to match community need to library service. 3.1 Collection Management Team and Marketing Team will identify metrics. 3.2 Staff will be trained on new metrics. Goal4: Build blic awareness and Completion Date Performance MeasuresDivision Objectives Action ltems Approved by the BCC on 0S12612017 Page 3 of 10 Objective 1. Develop and implement comprehensive marl(eting plans to raise public awareness of the resources and services improving library positioning in the community. Objective 2. Develop and support community relations efforts through key partnerships and strategically pu rsuing opportunities to promote the library at community events. 1.1 Library will be regularly visible through various multi-media outlets, including newspapers, radio, social media, etc. 1.2 La unch of website redesign. 2,1 Roster of active, mutually beneficial partnerships established. 2.2 Programming offered or resou rces expanded for patrons based on new partnerships. 3.1 Each library will identify 1-2 staff who will be responsible for submitting information, pictures, and video for marketing distribution on a weekly basis. Objective 3. Utilize a variety of traditional marketing mediums and social media platforms to target specific audiences and reach the broadest possible audiences. 1.1 Library Marketing Team will work with PSD and CCR team members to develop a marketing plan. 1.2 Redesign library website to increase visibility and ease of use. 2.1 Library Marketing Team will survcy and access the Library's current partnerships. 2.2 Library Marketing Team will identify and develop two new partnership opportunities. 3.L 77/oL/217 t.! os/3L/20L8 1.2 72/3t/2O77 2.1, 07/37/2078 2.2 09/30/2078 EMPOWER Collier County Public Librarles contribute to the vitality and resiliency of our communities. Goal 1: Provide connection to the online world, Division Objectives Objective 1. Provide public use computers, printers, and scanners. Action ltems Completion Date Performance Measures 1.1 Maintain and enhance public accessibility to computers, printers, and scanners. 1,.1, OUOL|2OLB 1.1 Add scanning capabilities to Everglades Library. Objective 2. Provide high-speed and WiFi access to the lnternet with no unnecessary restrictions or fees. 2.1 Maintain and enhance high-speed and WiFi access. 2.2 Printing and copying fees are appropriately 2.L O9/3o/2oL8 2.2 O9/3O/7O18 2.1 WiFi and Zscaler confi gurations routinely monitored to maintain Approved by the BCC an 09ngl2g17 Page 4 of 10 3,1 Library Marketing Team and individual libraries will provide regular material for marketinB. balanced between public demand and cost feasibility. 3.1 Confirm PCI compliance ofselfcheck-out machines- 3.2 Work with Procurement to establish accountability and best practices for self-pay with credit cards. Objective 3. lmplement self-pay features of the self check-out machines. Objective 1, Provide library services, materials and programs to increase the digital literacy ofthe community. 3.L O\/O1,/2O78 3.2 09/30/2018 consistent bandwidth and patron access to website resources. 2.2 Printing/copying fees match public demand and provide best value. 3.1 Certification of compllance is obtained. 3.2 Self-pay feature is enabled for patron use at self check-out machines. 1.1 lncrease online access by 2o/o over FY76 .2,373,69Ll'. 1.2 lncrease to a minimum of 24 programs per year. Goal 2; Emphasize 2l't century literacies including information, finance, and health in library programs. Division Objectives Action ltems Completion Date Performance Measures t.t 09/30/7078 1,.2 O9/3O/2OL8 Objective 2. Develop programs and services to foster innovation and creativity to support science, technology, engineering a rts and math (S.T.E.A.M.) skills. 2.1 ldentify training opportunities for staffto develop best practices in S.T.E.A.M. 2.2 lncrease S.T.E.A.M. based programming and Services. 2.1, 09/30/2018 2.2 O9/3o/2o18 2.1 Staff will attend a minimum of three weblnars, trainings, or conference sessions. 2.2 S.T.E.A.M. based programming increased to a minimum of 12 programs per year system-wide. 3.L OL/31/2OL8 3.2 O9/3O/2OL8 3.1 Minimum of 100 surveys completed per library. 3.2 Provide a minimum of 36 programs per year across the system addressing 21"t century Objective 3. Use available data analytics to determine appropriate resources needed at each branch to help develop 21n century literacy skills. 3.1 Survey individual libraries to identify needed technology, health and financial information. 3.2 Develop and provide appropriate 21st century literacy programs. Approved by the BCC on 09/26/2017 Page 5 of 10 I i 1 1.1 lncrease patron usage of online resources. 1.2 Provide system-wide technology programming and access to new technology literacies. Goal 3: Leverage partnerships to a to new technol EDUCATE Collier County Public Libraries advance the educational priorities of our communities. Goal 1:early learn to school readiness. Completion l):rte Performance Measures L.L O9/30/2O]8 Division Obiectives Objective 1: Expand the library experience to include mal<erspaces, learning commons, and non- traditional materials. 1.1 Partner with the Southwest Florida Library Networl<to have 3D printing, coding, and robotics programs. Action trtems 2.L A3BL/2A18 1.1 Provide a minimum of 12 programs system-wide per year 2.1 Recommendations available for FY19 budget development. Objective 2: Use available data analytics to identify library facilities for the development of "hub" technology libraries. 2.L Self-directed Design Team will identify libraries easily re-purposed as technology "hubs". Performance MeasuresCompletion DateDivision Objectives Action ltems 1.1 lncreased participation in summer reading and programmingby t0% over FYL7 (t,6241 1.2 Written system-wide early literacy programming initiatives accessible on the Library's SharePoint site to govern development of story times. 1..L 07/3L12018 L.2 AeB0/2AL8 1.1 Participate in the State Summer Reading Program. 1.2 Youth Services Team will develop and im plement system-wide early literacy programming initiatives. Objective 1. Provide parents and caregivers with quality story times, training and materials which encourage them to talk, sing, write, and play with their children. 2.1 Training budget for FY18 was established. 2.2 Youth Services staffwill share training knowledge and best 2.L O4/OL/2OL7 2.2 O9/3O(2OL8 2,1 Budget and enable youth services staff to attend training. 2.2 Ensure youth services staff share knowledge learned and implement best Objective 2. Make accessible training for staff that reinforces the library's early learning strategies. Approved by the BCG on 0912612017 Page 6 of {0 Objective 3. Provide easy access to early literacy m aterials, websites, information and programs for parents and caregivers. practices in programming. 3.1 lnclude youth service page in website redesign. 3.2 Early literacy strategies are shared with parents and caregivers during programs. Objective 4. Continue to investigate and invest in technology, resources, and tools that support early learning strategies. 4.1 Youth Services Team will research and recommend early literacy technology, resources, and tools to expand the library's services. practices learned during their quarterly Youth Service Team Meetings. 3.t L2l3L/2017 3.2 Oel31l2078 3.1 Highly visible, easily accessed youth service page on library website. 3.2 Early literacy strategies are made available as a handout. 4.L O3/31"12OL8 4.1 Recommendations available for FY19 budget development. Objective 5. Expand the library's outreach to childcare facilities serving at-risk and underserved populations. 5.1 Youth Services staffto identify childcare facilities serving at-risk and underserved populations. 5.2 Youth Services staffto provide recommendations on outreach opportunities for FY18 within current budget and staffing constraints. s.t LL/3O/2O17 s.2 t2/3t/2OL7 5.1 Childcare facility database developed and maintained on the Library's SharePoint site. 5.2 Minimum of 6 outreaches conducted during FY18. Goal 2: Provlde resources and information needed for the academic success of students In publlc, primte, home schools, trade gchools, and education. Completion Date Performance MeasuresDivision Objectives Action ltems Objective 1. Regularly attend community school events to promote library services and gain insight into community needs. 1.1 Youth Services staff and branch managers willattend Literacy Nights, open house, and other school events. L.L Os/3112Ot8 1.1 A minimum of 6 community school events will be attended during FY18. Objective 2. Provide and promote 2.1 Subscribe to online homework assistance 2.L tolotlzoLT 2.1 Maintain subscription to Approved by the BGC on 0912612017 Page 7 of 10 Objective 3. Work with public and private school media specialists and classroorn teachers to foster a love ass service. 2.2 Market access to BrainFuse through community events, social media, and other targeted mediums. 3.1 Participate in Collier County Public Schools Media Specialist Staff Training Day. 3.2 Promote the 2018 Summer Reading Program through outreaches to schools. 3.L O4/07/2OLS 3.2 Os/3u20L8 Goal 3: S rt personal h and lifelong learning hi ua collections and Goal 4; lnstruct people on developing informatlon fluency skills to successfully search fot, locate, evaluate, and e{fectlvely usc information to meet thelr oeeds. 2.2 Oe/3o/2}t8 BrainFuse. 2.2 BrainFuse promotions are readily available. 3.1 CCPS Media Specialist Staff Training Day is hosted at a regional library. 3.2 Minimum of 12 school outreaches to promote the 2018 Summer Reading Program. Completion Date Performance MeasuresDivision Objectives L.t o9/30/20L8 1.1 lncrease partnership programs system-wide to include a minimum of 36 for FY18. Objective 1. Collaborate with public, private, and nonprofit partners to promote reading for pleasure, expand self-directed learning opportunities and provide a variety of cultural experiences for all ages. 1.1 Expand partnerships with Senior Resource Center, NCH Healthcare, and Artis-Naples. Action ltems 2.1 Collection Management Team will implement approved Collection Management Policy. 2.L Oel3O/2O18 2.1 Regular patron feedback will be collected, assessed, and adjustments in print and online development will reflect community need. Objective 2. Develop and manage library print and online collections to reflect patron demand. Division Obiectives Action ltems Completion Date Performance Measures Objective 1. Develop and offer classes on how to navigate the 1.1 Public Service Librarians will develop and implement appropriate technology training at 1,.L O9/3O/2OL8 L.L Minimum of 8 programs in FY18. Approved by the BGC on 0912612017 Page I of 10 on line homework assistance. lnternet and electronic library resources, and to recognize a uthoritative sou rces. the Senior Resource Center. 2.L 0e/30/2AtB 2.1 Online tutorials for OverDrive, Hoopla, cloudLibrary, and the catalog are available via the library's website through YouTube. Objective 2. Create online tutorials to help users navigate library technology, online databases, and other e-resources. 2.1 Public Services Librarians willwork with the Marketing Team to create and maintain online tutorials for using OverDrive, cloudLibrary, library catalog, Zinio, Hoopla, and other Library online resources. 2Ot8-2O22 Five Year Performance Measures ENGAGE collier county Public Librarles are open, accessible, and thriving spaces linking people to a world ofresources and servicesthat enrich their lives.. Master of tibraryScience degreed librarians at 9 out of l0libraries.. Minlmum of six days of library service at 9 out of 10 librarles with appropriate balance of librarians and para-librarians to malntaln hlgh qualityservice. . TechnoloBy "hubs" and quietspaces at all libraries.. State ofthe art lntegrated Library System (lLS)for circulation and collection management.. Print and e-book collections balanced to reflect patron demand.. Cultural and educational learning balanced across all llbraries and offerings balanced to serve children through adults, EMPOWER Collier County Public Llbraries contribute to the vitality and resilienry ofour communities.. Fully developed partnerships and identified funding sources to ensure the librany's status offree access to cutting edge technology and AUIR Level ofServe Standard (LOSS) for library materials. .ldentifledlibra.iesforre-purposlngtomeettheeverchanglngandgrowingdemandsofthecommunitiesseNed. . Expanded partnership with senior Resource Centerto include technology outreach and programming. . Ensure continued patron access to cu rrent technology, and free and open access to ideas, lnformation and content.. lnitiate a studyto develop a 20 year master plan identlfylng areas for possible library growth. Apprwed by th. BCC on t0n$m17 Pege 9 of lO I I I EDUCATE Collier County Public Libraries advance the educational priorities of our communities.. Fully developed partnership with Collier County Public Schools. o Partnerships with private schools, home schools, trade schools, and institutions of higher education.o Partnerships with daycare facilities serving at-risk and underserved populations. o Expanded partnership, to include outreach, with the Naples and lmmokalee Jail Centers. The best strategic plans are dynamlc, flexibte tools for continuous improvement. With the Library's misslon a5 the prlmary foundation, fu vision as the ideal, and the County's Core Values as guides to decision makin& the Collier County Publlc Library system will commit to a process that ensures accountability, versatility, and rational decision-making. Seeking out the needs and wants of Collie/s residents and visltors through a communlty assessment was the first step. From there it ls the Librany's responslblllty to develop an appropriate strategy to address current needs and plan for the future. The Library Advisory Board (LAB) and Publlc Services Department will have the primary responsiblllty to monitor the plan's goals and obiedives and assess overall progress. Library staff will have the responsibility of overseeing implementatlon and consultin& and workint with groups directly involved or affeded by decisions. Through the course of implementatlon, new lssues, challenges, and ldeas will emerge. ln a cyclical process Library staff and the l-AB wlll measure progress, budget resources to maximize outcomes, and identlfy potential new areas that require action. ln this way, both the strategic plan and annualplan of service willbe constantly reviewed, evaluated, and updated. Approved by the BGG on 0912612017 Page 10 of 10 L. lnterlocal Agreements for Library Services page12or22 lf applicable, provide any interlocal agreements among libraries that outline service to residents in a county or municipality that receives Operating Grants. lnterlocal agreements for the establishment of the library system should be submitted in the section "lnterlocal Agreements of Contracts to Establish the Library". Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. OHelp 1. lnterlocal Agreements for Library Services * g! Not applicable lnformation to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes N4. Verification of Reciprocal Borrowing pase,t3or22 This requirement only applies to a county and the independent municipal libraries within the same county that are applying for State Aid. lf the library is in a county where there are no independent municipal libraries in the same county, click "Not applicable". Provide documents or library lending policies verifying that the library is providing reciprocal borrowing to residents of all political subdivisions within the county that receive Operating Grants. Borrowing privileges must apply to all materials in a fixed physical format that are eligible to be borrowed by residents of the political subdivision applying for the Operating Grant. lnterlibrary loan does not meet this requirement. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on flle to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. OHelp l. Verification of Reciprocal Borrowing " gl Not applicable lnformation to meet this requiremenl is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes N. Verification of Joint Planning pagel4or22 This requirement only applies to a county and the independent municipal libraries within the same county that are applying for State Aid. lf the library is in a county where there are no independent municipal libraries in the same county, click "Not applicable". Provide documents verifying that the library has engaged in joint planning for the coordination of l,brary services within the county that receives Operating Grants. The document must list all libraries participating in joint planning and outline areas of cooperation and activities to be implemented among the county and the independent municipal libraries in the same county. Documents to meet this requirement are submitted each year. @Help 1. Verification of Joint Planning * A Not applicable lnformation to meet this requirement is contained in another document. Use the "Notes" fleld to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes O. Grant Agreement (Due 1211) pase15ot22 The grant agreement is the applicant's official contract with the Department of State. Download one grant agreement, obtain signatures on the left side of the agreement for the Chair of the Governing Body or Chief Executive Officer and the Clerk or Chief Financial Officer. Do not use electronically generated signatures and do not add any signatures on the right side of the signature page. Upload the entire signed grant agreement to this page. After the agreement is executed by the Division, a signed agreement will be returned to the library. The aftachments should be in PDF or Word format. @Help .!, Download the Blank Grant Agreement 1.1. 1 . Attachment * 21-ST-08 Collier County Public Library STATE AID TO LIBRARIES GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF STATE AND Collier County Board of CountS-Commissioners for and on behalf of Collier County Public Library This Agreement is by and between:he State of Florida, Department of State, Division of Lforary and Information Services, hereinafter refen'ed to as the "Division," and the Collier County Board of County Commissionersfor and on behalf of Collier County Public Library, hereurafter referred to as the "Grantee." The Grantee has submitted an application and has met all eligfoility requirements and has been awarded a State Aid to Libraries Grant (CSFA 45.030) by the Division in the amount specified on the "Fiscal Year 2020-21 State Aid to Libraries Final Grants" document (which is incorporated as part of this Agreement and entitled Attachment B). The Division has the authority to administer this grant in accordance with Section257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement. ln consideration of the mutml covenants and promises contained herein, the parties agree as follows: 1.Grant Purpose.This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose for which these funds were appropriated. a) The Grantee shallperformthe following Scope of Work: In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount that is calculated and based upon local fimds expended during the second preceding fscal year for the operation and maintenance of the library. For this grant, the local expenditures shall have been made during the period October 1, 2018 - September 30,2019. ln order to be eligfole to receive the grant funding, the Grantee shall manage or coordinate free library service to the residents of its legal service area for the period October 1, 2018 through June 30, 2021. The Grantee shall: o Have a single administrative head employed firll time by the library's goveming body; o Provide free library service, including loaning materials available for circulation free of charge and providing reference and information services free of charge; o Pror.ide access to materials, information and services for allresidents of the area served; and o Have at least one library, branch library or member library open 40 hours or more each week (excluding holidays; behveen Sunday through Saturday, on a schedule determined by the library svstem) during the length of the agreement. State Aid to Ubraries Crant Agreerrent (FormDIlS/SA02) Chapter 182.01 l(2Xa), Flonda Adtinistrative Code. Effective 03-2020 Page: 1 ) 3. 4. b)The Grantee agrees to provide the following Deliverables related to the Scope of Work for paynents to be awarded. Payrrrfi 1, Defuerable/Iask 1 Payrcrr udl be an adrarce in the armrrfi of 50% of fte grart award fur t]rc perbd October 1 , 201 8 t]rougfr June 30, zDl . TI:r Crrantee wit o Have expended funds to provide free library service during the period October l, 2018 - September 30,2019; o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2018 - September 30,2019 only; and " Provide the Certification of Credentials for the Single Administrative Head. P ayrre* 2, Delir,erable/Task 2 Paynrrtr ur1lbe anadvarpe int}e arnlrfi of50% oft]e grarr award for t]re perbd October l, 2018 ttnouglrJrrrc 30,2021.Ty8 Grarree wil o Provide documentation showing that at least one library, branch lib.ary or member lib.ary is open 40 hours or more each week (exctuding holidays; between Sunday through Saturday, on a schedule determined by the library system) during the length of the agreement; and o Provide a Certification of Hours, Free Lforary Service and Access to Materials. c) Grant firnds shall be used for the operation and maintenance of the library. The allowable budget categcries are: Personnel Services (salaries, wages, and related employee benefits provided for all persons ernployed by the reporting entity whether on full-time, part-time, temporary, or seasonal basis); Operating Expenses (expenditures for goods and services which primarily benefit the current period and are not defined as personal services or capital outlays); Non-Fixed Capital Outlay (outlays for the acquisition of or addition to fxed assets); and Other (other operating expenditure categories in the hbrary budget). Length of Agreement.This Agreement covers the period of October l, 2018 to June 30,2021, unless terminated in accordance wrth the provisions of Section 28 of this Agreement. This period begins with the start of the Grantee's second preceding fscal year (October 1, 2018) and concludes with the end of the State of Florida's crll.rent fiscal year (June 30, 2021). E4pendirure or Gi'ant Funds. Grant funds will be used to reimburse a portion of local fi.rnds expended by the Grantee dunng their second preceding lscal year (October l, 2018 - September 30, 2019) for the operation and maintenance of a hbrary and shall not exceed the amount specified in Attachment B. No costs incurred after the second prcceding fncal year shall be allowed unless specifically authorized by the Division. Contract Admir,rsti'a-;ion. The pallies are legally bound by the requirements of this agreement. Each party's conrract nxnager, inmed below, will be responsible for monitoring its performance under this Agreement and will be the oirlciai sontact for each party. Any notice(s) or other commurications in regard to this agreement shall be du'ected to or delivered to the other parfy's contract manager by utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within 10 days State Aid to Libraies f.ra:: A.gre;i-.-:rt (,rrnDIJS/SA02) Chapter 182.01l(2Xa), Florida Adrnastrative Code, Effective 03-2020 Pap:2 5. ofthe change. For the Division of Library and Information Services: Marian Deeney, Lfur-ary Program Administrator Florida Departrnent of State R.A. Gray Building 500 South Bionough Street Tallahas s ee, FL 32399 -0250 Phone: 850.245.6620 Emait marian. deeney@dos.myflorida.com For the Grantee: Tanya Williams Collier County Public Library 2385 Orange Blossom Drive Naples Florida 34109-8840 Phone: 239.2523392 Email: tanya. williams @colliercountyfl. gov Grant Payments. The total grant award shall not exceed the amount specified on the Fiscal Year 2020-21 State Aid to Libraries Final Grants document (Attachment B), which shall be paid by the Division in consideration for the Grantees minimum performance as set forth by the terms and conditions of this Ag-eement. Paynient will be made in accordance with the completion of the Deliverables. The grant pa)'ment schedule is outlined below: a) The fu-st payment will be 50% of the grant award. Payment will be made in accordance with the conrpletion of the Deliverables. b) The second payment will be 50% of the grant award. Payment willbe made in accordance with the completion of the Deliverables. Electronic Fayrleilts. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments. All grantees wishing to receive thet award through EFT must submit a Vendor Direct Deposit Authorizatiolr fci-m iibmrnunter DFS-AI-26E, rev 612014), irrcorporated byrefererre, to the Florida Department of Financiai S er vices. If EFT has already been set up for your organization, you do not need to submit another authorzation form lnless you have changed bank accounts. To download this form visit myfloridacfo.com/Division/AA/Forms/DFS-A1-26E.pdf. The form also includes tools and information that allow you to check on pal,rnents. Florida S'abstit'"ite Form W-9. A completed Substitute Form W-9 is required from any entity that receives a payinent ii'oin the Sate of Florida that rnay be subject to 1099 reporting. The Deparffnent of Financial Services (DFS) must have rhr corect Taxpayer Identification Number (TII.I) and other related information in order to report accurate t^x rifonnation to the lntemal Revenue Service (IRS). To register or access a Florida Substitute FormW-9 vrsit flvendor.myfloridacfo.com/. Acopyof the Grantee's Florida Substifute FormW-9 must 6 7 State Aid to Libraries &ant Agrearrr"t GonlDUS/SA02) Chapter lB2.0l l(2,1(a). Flo:ida Adrninistrative Code, Effective 03-2020 Pap:3 9 be submitteo b1'the Grantee to the Division before or with the executed AgreemenL 8. Financial Consequences. The Deparrment shall app$ the following fnancial consequences for failure to perform the mnimum level of services required by this Agreement in accordance with Sections 215.971 and 287.058, F lorida Statutes: The Depanment sha.ll require the return of the award in a prorated amount based upon the percentage of time thal thc lttra';y f,il;., tc perform the mrnimum level of services. The prorated reduction will be in the same percentag3 as th: p:;centage of time that the library was not providing minimum level of services. Credit Line(s) to i^cknowledge Grant Funding. The Division requires public acknowledgement of State Aid to Liorarics lirani ,,,ndng tbr activities and pubiications supported by grant funds. Any announcements, informatir,il, 1re5r iJleases, pubLcations, brochures, videos, web pages, programs, etc. created as part of a State Aid to Libraries Grant projecr must include an acknowledgment that State Aid to Libraries Grant flmds were used to create them. Use the toilor,-vrng text: "This projecr has been funded under the provisions of the State Aid to Libraries Grant program, administered by the Florida Department of State's Division of Library and Information Services." 10. Non-allowable Grant Expenditures. The Grantee agrees to expend all grant frrnds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance wrth the state guidelines for allowable project costs as outlined in the Department of Financial Services' Reference Guide for State Expenditures (as ofJannry 2020), irrorporated by reftrerrce, which are available online at https://www.myfloridacfo.com/division/aalmanuals/documents/ReferenceGuideforStateExpenditures.pdf. Grant fi:nds tnay not be used for the purchase or construction of a library building or library quarterc 11. Travel Expenses. The Grantee must pay any travel expenses, from grant or local matching funds, in accordance to the provisions of Section 112.061, Florida Statutes. 12. Unobligated and Unearned Funds and Allowable Costs. ln accordance with Section?L5.9ll, Florida Statutes, the Grantee shall refirnd to the State of Florida any balance of rurobligated funds which has been adr,anced cr paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is entitled under the tenrs and conditions of the agreement must be refunded to the state agency. Further, the recipient may expend funds on$ for allowable costs resulting from obligations incurred during the specified aglccnent Jer".or1. }.penditures of state financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of State funds as outlined in the Departrnent of Financial Service's Ret'erence Gr.ride for State Expenditures (as of January 2020) (https://www.myfloridacfo.com/division/aalmanuals/documents/ReferenceGuideforStateExpenditures.pd0, incorp orzted by reference. State Aid to Ubranes lira::t l-greer::lt Gon:rDUS/SAO2) Chapter lB2.0i l(2{a). Florida Adn:inistrative Code, Effective 03-2020 Pap:4 13. RepaSrment. All relunds or repayments to be made to the Department under this agreement are to be made payable to the ordei- of "Deparfment of State" and mailed directly to the following address: Florida Department of State, Attention:Marian Deeney, Division of Lforary and Information Services, 500 South Bronough Street, Mail Station +9D, Tallahassee, FL 32399. In accordance with Section 215 .34(2), Florida Statutes, if a check or other draft is retumed to the Department for collection, Recipient shall pay to the Deparlment a service fee of S15.00 or-live porc;nt (5%) of the face amount of the returned check or draft, whichever is greater. 14. Single Audit Aci;. Ee"cn Crantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to Secuo;i 2i).9 ,' , F lolcia Statutes. See Attacllnent A for additional information regarding this requirement. If a Grantee rs noI isqu-'ed by law to conduct an audit in accordance with the Florida Single Audit Act because it did rrot e,iper.d i,'. lu;sl 5750,000 in state f,rrancial assistance, it must submit a Financial Report on its operations pulsuant to Secticn 218.39, Florida Stotutes within nine months of the close of its fiscal year. 15. Retentiou of Accc'uiang ltecords. Flrancial records, supporting docurnents, statistical records and all other recorcis, nclucir,rg t .ecn'onic storage ruedia pertinent to the Project, shall be retained for a period of five (5) fncal years aiter ;h; ciose out or''the grant and release of the audit. If any litigation or audit is initiated or claim made betore die expration of the five-year period, the records shall be retained for five fucal years after the Iitigation, au;it cr c.airl has been resolved. 16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized representative of the State of Florida for hspection at reasonable times for the purpose of making audits, exaiirinations, excelpts and tmnscnpts. 17. Obligarioa-;o Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancei tiiis Agreement ur the event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the provisions of Chapter I 19, Florida Statutes, known as the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement. 18. Noncompliance. Any Grantee that is not fbllowing Florida statutes or rules, the terms of the grant agreement, Florida Depailment of State policies and guidance, local policies, or other applicable law or that has not submrtted requued reports or satisfied other administrative requirements for other Division of Library and Infomration Services grants or grants from any other Office of Cultural, Historical and Information Programs (OCHIP) Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure. OCFUP Divisions incl,-rde the Division of Cultural Affairs, the Division of Historical Resources, and the Division of Library a:id Infonnation Services. Grant compliance issues must be resolved before a grarfi award agreenent may be executed and befbre grant payments for any OCHIP gant may be released. 19. Accotinting Requii'ements. The Grantee must mainlain an accounting system that provides a complete record of ihe ose oiali grant f;.inds as follows: a) The accouirtir.g system must be able to specifically identifu and provide audit trafu that trace the receipt, maintenance and expenditure of state funds; State Aid to l-lbraries Crant Agreenrnt (9ormDUS/SA02) Chapter lB2.01i(2Xa), Flonda Adminisuative Code, Effective 03-2020 Pap:5 b) Accounting records must adequately identify the sources and application of funds for all grant activities and must classify and identifr grant funds by using the same budget categories that were approved in the grant application. If Grantee's accounting system accumulates data in a different format than the one in the grant appiication, subsidiary records must document and reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division; c) An interest-bl'arrng checkins account or accounts in a state or federally chartered institution may be used for revenues a,nd e>lpenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name olthe account(s) must include the grant award number; e) The Grantee's accounting records must have effective control over and accountability for all funds, properiy and other assets; and 0 Accourtir,g ltcords must be supported by source documentation and be in suffrcient detail to allow for a proper pre-ar:dit and post-audit (such as invoices, bills and canceled checks). 20. Availabiiiq, ,rf !ri-re furids- The State of Florida's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature. ln the event that the state funds upon which ir-is ,\,1uur-r:-rt s rl.epencient er,' .,rdthdrawn, this Agreement will be automatically terminated and the Divisicn s;all have uo f"idrer rrabrlity to the Gramee beyond those amounts already expended prior to the terminaticn clate. Sr-.ch termination will not affect the responsibility of the Grantee under this Agreement as to those linris ; ::' . ., 11 i'isti:btued. in the event of a state revenue shortfall, the total grant may be reduced accorCingll' 21. Lobbying. I'he Grzulee wrll not use any grant fiurds for lobbying the state legislature, the state judicial branch or any state agency. 22. lndepenuent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its offrcers, agents ancl e,uployees, in performance of this Agreement, shall act in the capacity of independent contractors ano nor as otiicers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state employrient, including rettement benefits and any other rights or privileges connected with employment by the State of Florida. 23. Grantee's Subconfractors.The Grantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Gmntee must take the necessely stcps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be coiisidered or pennitted to be agents, servants, joint venturers or partners of the Division. 24. Liability. The Divsion will not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servarts or employees; nor may the Grantee exclude liabilify for its own acts, omissions to act or negligence to the Divisron. State Aid to I-ftiraries Cr"ant Agreersnt (TormDUS/SA02) Chapter lB2.0l i(2Xa), Florida Adurinistrative Code, Effective 03-2020 Pap:6 a)The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and property damage arisng out of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall indemnrfy and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is govemed by Section '7 68.28, Florida Statutes, it shall only be obligated in accordance with this Section. b) Nerther the slate nor any agency or subdivision of the state waives any defense of sovereign immunity or increases the Un".rts of its liability by entering into this Agreement. c) The Division shall not be liable for afforney fbes, interest, late charges or service fees, or cost of collection related to this Agreement. d) 'Ihe Graniee srrall be responsible tbr all work performed and all expenses incurred in connection with the project. 'fne Grantee may subcontract as necessary to perform the services set forth in this Agreement, ilciu,:ing dnrerjrE into subcontracts with vendors for services and commodities, provided that such subconrract hrs been anproved n writing by the Department prior to its execution and provided that it is unclerstoou by tire Grantee that the Department shall not be liable to the subcontractor for any expenses or -ab,liti:,:; L:crir,-.'ed ri:rdcr tl.e subconfract and that the Grantee shallbe solely liable to the subcontractor t'c,' :"11 :x::,.scs a,:Ld iiabilities rncured u:rder the subcontract. 25. Strict Compiiar:cc 'ritll La''ys. The Crantee shall perfom all acts required by this Agreement in strict conforirirly r,i'itir all rpp.icable laws and regulations of the local state and federal law. For consequences of noncoi-,-ip liai r, i, :,. i :i :: ;ion 1 8,,\onc o mp lianc e. 26. No Discrimin:rtion. 'iire Grantee may not discriminate against any employee employed under this Agreement or agaiirs'" a;-, u1t,\,:ar,, tbr crnployrlent because of race, color, religion, gender, national orign, age, handicap, pregnailc f o-i mi!^,.r,, s';atus. The Grantee shail insert a similar provision in all of its subcontracts for services under tn: Aiic3i1,rfli. 27. Breac,r d j .,.i. r;-,erit. fhe Divisioa u'ill demand the return of grant firnds aheady received, will withhold subseque,rr 1,-a)-r-e1its andiol will terminate this agreement if the Grantee improperly expends and manages grant frurds; farls to prepare, preserve or surrender records required by this Agreement; or otherwise violates this Agleement. 28. Termii^a,iol of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fuIfilI its obligatroiis liei'ein. In such event, the Drvsion will provide the Grantee a notice of its violation by letter and shall give the Crantee fifieen (15) calendar days from the date of receipt to cure its violation. If the violation is not cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method that prorrices proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be compensated for any work completed in accordance with this Agreement prior to the notification of termination if the Division deems this reasonable under the circumstances. Grant firnds previously advanced and not expended on work completed in accordance with this Agreement shall be retumed to the Division, with interest, within thrry (30) days after termination of this Agreement. The Division does not waive any of its rights to additioiral Carnages if grant funds are retumed under this Section. State Aid to Ubraries Cr"ant Agreerrrnt (FonnDLIS/SA02) Chapter 1 82.01 1(2 [a), Florida adrrn s trative Code, Effective 03-2020 Pag:7 29. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either party upon breacl-r or violation by either parly under this Agreement shall impair any such right, power or remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default or any sinilal breach or default. 30. Non-Assigrurent ;f r.greement. The Grantee may not assign, sublicense or otherwise transfer its rights, duties or obiigz,lrons under ths Agreenient without the prior written consent of the Division, which shall not Lrrrtrasorabi) be *,rhhed. The agreement transferee must demonstrate compliance with the requirements of the projeot. lf ihe Divsion approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all work performed and aii expenses incurred in connection with this Agreement. In the event the Legislature tra:.:;fcrs -1.e iigh:,, ,irr.ics ald obligations of the Division to another govemmental entity, purswmt to Section 20.05, Flt,;'irlt .(:!;;i:/te: -ri otiler,visJ, the rights, duties and obligations under this Agreement shallbe trai-'-rfemcr ro the s..,'ce:ding gcver::ilental agency as if it was the original party to this Agreement. 31. Required Procui;crnent Procedures for Obtaining Goods and Services. The Grantee shall provide maxilrrdin opoi- .lu^l,pci-:ioli when piocuring goods and services related to the grant-assisted project in accordarr;e ,,,itir :r"'Ji,Jri 281 .J5i, I'loi ida Statutes. a) Procu:'emenr of Goods and Sen ices Not Exceeding $35,000. The Grantee must use the applicable itrc cur-el-nert,netho i descrfu ed trelow: i. PurchrsesUpto52,500:Procurementofgoodsandserviceswhereindividualpurchasesdonot erceed :12,500 do not require competition and may be conducted at the Grantee's discretion. 2. Purchases or Contract Amounts Between $2,500 and $35,000:Goods and services costing beni een $2.500 and 5i35,000 require informal competition and may be procured by purchase order, ii:lcellir.rce olvendoi'ploposals or other appropriate procuement document. b) Procuremenr of Gooris and Services Exceeding $35,000. Goods and services costing over $35,000 may be procurt:ci trv erther Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be prcc-r-,-ri !i, p'-rrchase order. rcceptance of vendor proposals or other appropriate procurement docun..ent 32. Conflicts oi in;.i'3it. 'l'he Crantee hereby ceftifies that it is cognzant of the prohfuition of conflicts of interest describec ii., -ic;',.r-:s ,,2.3Ii uloug,r 1\2.326,Florida Statutes and affirms thatitwillnotenterinto or maintail r b-..,,^e :. .,.r r.ircr ,viatroi,ship ileth aury eurployee of the Departrnent of State that would violate those provisions. lne Crantee fuither agrees to seek authorization from the General Counsel for the Department of State prior to entenng into any business or other relationship with a Department of State Employee to avoid a potential violation of those statutes. 33. Bindhg .;i Successors. This Agreement shall bind the successors, assigns and legal representatives of the Grantee ard of aly legal entrry that succeeds to the obligations of the Division of Lforary and Information Seryices. 34. Employrnent of Unauthorized Aliens. The employment of unauthorzed aliens by the Grantee is considered a vioiation of Section 27aA@) of the Immigration and Nationality Acl If the Grantee knowingly employs State Aid to Libraries Gant Agreerent (FomrDUS/SA02) Chapter lB2.0l i12)(a), Flo:rda .rdminrstratrve Code. Effective 03-2020 Page:8 unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 35. Severability. If any term or provision of the Agreernent is found to be illegal and unenforceable, the remainder will remain in full force and effect, and such term or provision shall be deemed stricken. 36. Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the standards of Sections 553.501-553 .513, Florida Statutes and the Americans with Disabilities Act of I99Lt (ada.sov (as ui.;a^ruarv 2020)). incomorated bv reference). 37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance witli ihe iaws ano iulcs oiFiori<ia. Venue or location for any legal action a.isirg urder this Agreement will be in Leon Ctiunry, Flolida. State Aid to Lbraries Cr-ant AgreeErnt (FormDLIS/SA02) Chapter lB2.0l 1(2[a), Florida Administrative Code. Effective 03-2020 Page:9 38. Entire Agreement. The entire Agreement of the parties consists of the following documents a) This Agreernent b) Florida Single Audit Act Requirements (Attachment A) c) Fiscal Year 2020-21 State Aid to Libraries Final Grants (Attachment B) The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements. Grantee: Board of CoLlnry Corrnr issioners Collier County Florida By: BURT L. SAL'I.{DERS, Chainnan ATTEST: Crystal K. Kinzel, Clerk By, Deputy Clerk Typed name and tirie Department of State By: Amy Johnson, Director Division of Library and Information Services Deoartment of State- State of Florida Typed name and title Date Witness Date Date Approved as to form and legaliry Typed name and title Date State Aid to Libraries &ant Agreerent (FormDUS/SA02) Chapter 1 82.0 1 1 {2{a), Florida Adnrinis trative Code, Effective 0}2020 Page: 10 ATTACHMENT A FLORIDA SINGLE AUDIT ACT REQUIREMENTS AUDIT REOUIREMENTS The administration of r:scrrc:s awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the Depaftment of State as descnbed in this Addendum to the Grant Award Agreement. Monitoriiig In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida S'tatutes (F.5.), as revised (see Audits below), monitoring procedures may include, but not be limited to, on-site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 $200.425, or other prccecl,r:res. By entenng into this agreernent, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Deparlment of State. In the event the Department of State determines that a linite,i scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions pro.;ided by rire Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and coope.rate with any inspections, reviews, investigations or audits deemed necessary by the Chief Finalcial 3fficer (CFO) or Auditor General. Audits Part I: Federally Fulrled This part is applicable if the recipient is a state or local govemment or a nonprofit organization as defined m2 CFR $200.90, 3200.64, and {200.70. 1. A re,,:ipienr rf rtr expencls S750,000 or more in federal awards in its fscal year must have a single or program- specfic auciit conducred ur accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. Exhibit 1 to this ai{€e-.nent lists the federal resources awarded through the Department of State by this agre,rm3nt In deten',inirg the federal awards expended in its fucal year, the recipient shall consider all sowces of federal awards, incrudtrg federal resources received from the Departrnent of State. The determination of amc',m:s of fe-ler:.l r'','i,r-ds expended should be in accordance with the guidelines established by 2 CFR 200.5C2-503. An a-:,:i" cf the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR 20C.51u- wil1r,::e: rhe requiiernent of this Part. 2. For the audit require :r:er:ts acidressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditce res.ronsibilit:i:s as provided in 2 CFR 200.508-512. 3. A rccipirn. Aat e.':pl.Cs less thar: $750,000 in federal awards in its fscal year is not required to have an audit conducred jn a;co;.c1:irce rvith the provisions of 2 CFR 200, subpart F - Audil Requirements. If the recipient expenCs 1e:;s il:an 57-50.0C0 ir fbderal awards in its fiscal year and elects to have an audit conducted in acct :-dairc; -'r',-h th,, ^i-c', isiols cf 2 CFR 200, subpart F - Audit Requirements, the cost of the audit must be State Aid to I ihriines Cranr Agre:r:.Ii {Firrlr'rDIIS/SAo2) Chapter 182.01 1i2Xa). Floida Adniristrative Code, EEective 03-2020 Page: 1 I paid from non-federal resources (i.e. the cost of such an audit must be paid from recipient resources obtained from other than federal entities). Part II: State Funded This part is applicable rf the recipient is a nonstate entity as defined by section 215.97(2) F.S. l. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fisca"l year of such recipient (for fscal years ending June 30, 2017 and thereafter), the recipient must have a state single or project-specific audit for such fiscal year in accordance with Section?l5.97, F.S. ; Rule Chapter 691-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local govemmental entities) and 10.650 (nonprofrt and for-profit organizations), Rules of the Auditor General. E)GIIBIT I to this agreement indicates statc' frnancial assistance au,arded through the Department of State by this agreement. In determining the state financial assistance expended in its fscal year, the recipient shall consider all sources of state fmancial assistance, including state financial assistance received from the Departrnent of State, other state agencies, and other nonslate entities. State financial assistance does not include federal direct or pass-through awards and resolrc-'s received b1, a ,ron.tute entit)' for federal program matching requirements. 2. For thc arrdit reouirerrents addressed in Part iI, paragraph 1, the recipient shall ensure that the audit complies withtherequirements of Section 215.97(8),F.S. This includes submissionof afinancialreporcingpackageas defined by Section ?.15.97(2) F.S. , and Chapters 10.550 (local govemmental entities) and 10.650 (nonprofit and for-profrt c:ganizatio:rs), Rules of the Auditor General. 3. If the recpient ex:e:,ds less than 5750,000 in state frnancial assistance in its fiscal year (for fiscal years ending Jurre 30, 2017 rnC tl:ereafter). an audit conducted in accordance with the provisions of Section 215.97, F'.,S., is not required. In the L*/en1j that the recipient expends less than $750,000 in state financial assistance in its fiscal year and el:cts to hrr': an auCit conducted in accordance with the provisions of Section 215.97, F.S., the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the recjcie:t's resi)r:r':es obtained flom cther than State entities). The Intemet web address:s listed below rvill assist recipients in locating documents referenced in the text of this agreement and the interprrtation of compliance issues. State of Florida Department Financial Services (Chief Financial Officer) htto //www. mvfl o rid ac fo. c o m/ State of Floricia Legislatuie (Statutes, Legisiation relating to the Florida Single Audit Act) http ://www. leg. state.fl .us/ Part III: Report Submission 1. Copies ,.,lrep,r;1i;g ,,ackages fbr audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requilements, and rcquired by PART I of this agreement shall be submitted, when requiredby 2 CFR 200.512, by or on behaif of the recipient directly to each of the following: A. Tl:': 5,^pr1ir,-,:rii ,ti Staie at each of the following addresses: Office of Inspector General State Air" .. Clrap:c; Page:12 Florida Deparlrnent of State R. A. Gray Building, Room 1l4A 500 South Bronough St. Tallahassee, FL 32399-0250 B. The FederalAudit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512 The FAC's u,ebsite prides a data entry system and required forms for submiuing the single audit reporting package. Updates to the location of the FAC and data entry system may be found at the OMB website. 2. Copies of financial reporling packages required by PART II of this agreement shall be submiued by or on behalf of the recipient directly to each of the following: A. The Deparrnent of State at each of the following addresses: Offrce of lnspector General Florida Deparbrent of State R. A. Gray Building, Room 1l4A 500 South Bronough St. Tallahas see. FL 32399 -0250 B. The Auditor Ceneral's Office at the following address: Auditor General r ocal Govemment Audits/342 Claude Pepper Building, Room 401 i t1 West Madison Street Tallalias see, F lorida 32399 -l 450 3. Any reports, manasernent letter, or other information required to be submitted to the Departnent of State pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550 (iola.l govemmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, a,s applicable. 4. Recipients, when :ru1;:l:itturg financial reporling packages to the Department of State for audits done in accordance u,ith I C5R 200, Subna,rt F - Audit Requirements or Chapters 10.550 (local govemmental entities) and 10.650 (nonplcii a:rd fo:-profii organizations), Rules of the Auditor General should indicate the date that the :eporti:rg packag: r",':s d:livered to the recipient in correspondence accompanying the reporting package. Part IV: Record R-e ,.::irilon 1. The recrpient shail r,:-ai-'. :-ul'ficrent reco:'Cs demonstrating its compliance with the terms of the award(s) and this agreement l:rr a p -;., J 1f fir't' yeais io.ri the date the audit report is issued, and shall allow the Department of State, or its desigrree. the CFO, or Audrtor General access to such records upon request. The recipient shall ensure :1ral lr:.1:t ,-'. 'r-r.',:. -racers are made available to the Department of State, or its designee, the CFO, or Auditol General uDcr iequest for a period of at least three years from the date the audit report is issued, unless extended ;n u.r'ji::r l. , rl:e D,:lartrnent of State. ,_: il.r:r: Page: l3 E)GIIBIT - 1 FEDERAL RESOI.IRCES AWARDED TO TI{E RECIPTENT PURSUANT TO THIS AGREEMENT CONSIST OF TIIE FOLLOWING: Not applicable. COMPLIANCE REQI]IREMENTS APPLICABI.E TO TIIE FEDERAL RESOT]RCES AWARDED PURSUANT TO THTS AGREEMENT ARE AS FOLLOWS: Not applicable. STATE RESOTIRCES AWARDED TO TTM RECIPIENT PT]RSUANT TO TFIS AGR.EEMENT CONSIST OF TIIE FOLLOWING: MATCHING RESOIJRCES FOR FEDERAL PROGRAMS: Not applicable. SUBJECT TO SEC,i.i C ^1 2 15.97, FLORIDA S TATUTES Z Florida Department of State, State Aid to Libraries; CSFA Number. 45.030 Award Amount: See Attachment B. COMPLIANCE REQIJTREMENTS APPLICABT,E TO STATE RESOT]RCES AWARDED PIIRSLTpNT 1'O TIIIS;TGREEMENT -ARE AS FOLLOWS: The compliance reouirements of this state project may be found in Part Four (State Project Compliance Requirements) of the State Projects Compliance Supplement located at https//apps.fldfs.com/fsaa/. State Aid to Ubraries Crant Agreefirnr (FormDUS/SA02) Chapter 182.01 l(2{a), Florida Adfinistrative Code, Effective 03-2020 Page:14 ATTACHMENT B Fiscal Year 2020-21State Aid to Libraries Final Grants State Aid to Ubraries Crant Agreerant (FonnDUS/SA02) Chapter 182.01 l(2Xa), Florida Adrnnistrative Code, Effective 03-2020 Page: 15 Division of Library and lnformation Services FY 2O2O-27 Esti mated Grants 3/8/2O2O 2020-21 Estimated Grants County Operating Grant Equalization Grant Total Grant: Operating and Equilization Alachua $ 285,473 $$285,473 Baker $ 2,734 $ 41,229.02 a 43,963 Bay $ 42,473 $$42.473 Bradford $ 8,s37 $ 257,257.03 $265,794 $ 323,562 $$323,562 Broward $ 1,075,084 $a 1,075,084 Calhoun $ 6,s42 $ 199,157.73 a 205,699 Charlofte $ 90,605 o $90,605 Citrus $ 53,923 $$53,923 Clay $ 61,646 $$61,646 Collier $ 157,981 s $157,981 $ 14,903 $ 435,226.78 $450,130 DeSoto $ 3,756 $ 55,773.06 $59,529 Dixie $ 5,377 $ 163,311.84 s 168,689 Duval $ 582,094 $$582,094 Escambia $ 97,154 a a 97jU Ftagler $ 19,782 $$19,782 Franklin $ 3,793 $ 56,103.93 U 59,897 Gadsden $ 10,168 $ 303,847.79 U 314,016 Gilcrhist $ 2,407 $ 36,385.17 $38.792 Glades $ 1,580 $ 23,942.85 a 25,522 Gulf $ 2,572 $ 38,264.07 $40,836 Hamilton $ 6,808 $ 205,770.00 $212,578 Hardee $ 3,428 $ 51,039.73 $54,468 Hendry $ 8,004 $ 118,174.08 $126,178 Hernando $ 41,577 $ 467,524.77 u 509,102 Highlands $ 10,994 $ 153,271 .03 u 164,265 Hillsborough $ 768,31s $$768,3 15 Holmes $ 2,340 $ 35,594.87 $37,935 lndian River $ 63,888 $Q 63,888 Jackson $ 6,774 $ 100,861 .58 $107,636 Jefferson $ 9,027 $ 273,798.94 $282,826 Lafayette $ 2,338 $ 71,346.43 $73,684 Lake $ 134,164 $$134,164 Lee $ 482,214 $$482,214 Leon $ 1 17,305 Q $117,305 Levy $ 5,33s $ 78,986.66 $84,322 Liberty $ 1,368 $ 20,869.10 $22,237 Madison $ 6,361 $ 192,608.58 $198,970 Manatee $ 122,360 $122,360$ Page 1 of 3 Brevard Columbia Division of Library and lnformation Services FY 2O2O-2! Esti mated Grants 3/8/2O2O 2020-21 Estimated Grants County Operating Grant Equalization Grant Total Grant: Operating and Equilization Marion $ 96,004 $$96,004 Martin $ 76,244 $$76,244 Miami-Dade $ 1,250,560 o $1,250,560 Monroe $ 59,902 $$59,902 Nassau $ 24,937 $$24,937 Okaloosa $ 67,041 $$67,041 Okeechobee $ s,674 $ 83,903.23 $89,577 Orange $ 646,502 u $646,502 Osceola $ 124,417 b $124,417 Palm Beach $ 754,643 $$754,643 Pasco $ 121,160 u b 121,160 Pinellas $ s27,980 $u 527,980 $ 201,025 $$201,025 Putnam $ 7,492 $ 107,341.18 a 114,833 Saint Johns $ 104,481 $$104,481 Saint Lucie $ 84,824 $$84,824 Santa Rosa $ 33,873 $$33,873 Sarasota $ 217,830 $$217,830 Seminole $ 106,751 $$106,751 Sumter $ 47,538 $$47,538 Suwannee $ 21,293 s 467,524.77 $488,818 Taylor $ 3,759 $ 56.271.32 $60,030 Union $ 2,326 $ 71 ,018.87 $73,345 Volusia $ 284,589 a $284,589 Wakulla $ 5,938 $ 89,037.53 b 94,975 Walton $ 14,292 $$14,292 Washington $ 6,1ss $ 185,6s9.41 $191,812 Municipality Altamonte Springs $ 7,90s $7,905 Apalachicola $ 1,662 $1,662 Boynton Beach $ 44,853 $44,853 Delray Beach $ 40,710 u 40,710 Fort Myers Beach $ 17,473 s 17,473 Hialeah $ 28,015 $28,015 lndian Rocks Beach $$ Lake Park $ 4,583 $4,583 Lake Worth Beach $$ Lantana $ 3,314 $3,314 Maitland $ 13,299 13,299$ Page 2 of 3 Polk Division of Library and lnformation Services FY2020-21 Estimated Grants 3/8/2O2O 2020-21 Estimated Grants County Operating Grant Equalization Grant Total Grant: Operating and Equilization New Port Richey $ 16,462 16,462$ North Miami $ 18,s95 18,sgs$ $ 15,314 15,314$ North Palm Beach $ 14,364 14,364$ Oakland Park $ 12,720 12,720$ Palm Springs $ 12,451 12,451$ Riviera Beach $ 16,935 16,93s$ Sanibel $ 28,063 28,063$ West Palm Beach $ 78,992 78,992$ Wilton Manors $ 13,089 13,089$ 48,306$Winter Park $ 48,306 $ 9,979,076 $ 4,441,'lo1 14,420,178$Subtotal Multicounty Heartland 450,000$ New River 327,087$ 350,000$Northwest Regional 350,000$PAL Public Library Cooperative 338,764U Panhandle Public Library Cooperative 350,000$Suwannee River Regional 368,043$Three Rivers Regional 350,000$Wilderness Coast Subtotal 2,883,894$ 17,304,072$Total - Page 3 of3 North Miami Beach P. Certification of Hours, Free Library Service and Access to Material (Due 1211) Pase16or22 Certification of Hours, Free Library Service and Access to lvlaterials This certification, provides certification from the applicant that the library: . Provides free library service, including loaning materials available for circulation free of charge and providing reference and information services free of charge; . Provides access to materials, information and services for all residents of the area served; and . Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday through Saturday, on a schedule determined by the library system) Download the Certiflcation, obtain signatures and upload the signed form to this page. The form should be signed by the Chair of the Library's Governing Body .p Download Certification Form 1. Gertification of Hours, Free Library Service and Access to Materials Form Upload* 2. Notes FI.ORIDA DF}ARTMM.{T OF STATE DI\ISIONOFLIBRARYANDINFORITA-TIONSERVICES STATE AID TO LTBRARTES GRANT APPUCATION Certification of Horus, Flee Library Service and Access to Materials The Collier Coutry Board of Courry Conanissioners, goveming body 6r tlre Collier Coury Publb Library hereby certifes that ttrc following staterrnnts are ffue for ttre tinr period October 1 , 201 8 tlrougfr Jwre 30, 2021 o Provides free fibrary service, irrlding loaning rmterbls avaiable for circu]ation free ofclrarp ard providing re€rence ard ffinrntion services free of charge;r Provides access to nnterials, infornatron ard services for all resderfrs ofthe area sened; ard. Has at bast one hbrary. brarrh lforary or nrrrber lbrary open 40 hours or rmre each week (exchding tnlidap; between Sr:nday tlrougfu Saturday, ona schedule determirpd byt]r hbrary s]stem). Signature BURT L. SALINDERS. BCC Chairman Date ATTEST: Crystal K. Kinzel. Cierk Approvedasto form and legality T1@ narradtide By Deputy Clerk Page: 1 Q. Electronic Payments paselTor22 '1. Electronic Payments This form must be completed annually and submitted directly to the Department of Financial Services so that your organization can receive grant funds via electronic funds transfer (EFT). lf your organization has already submitted a form to DFS in 2020, please check the box. ?Download Blank Vendor Direct Deposit Authorization (Pdf Format) 1 .1. @ Previously Submitted 1.2. R. Annual Plan of Service (Due 1211) pasellorz2 This component of the application is due by December l. Following the October 1 deadline, your application will be returned to add the remaining components as needed due December 1. The Annual Plan of Service should include the goals, objectives, and activities that will be supported for the application year. The Annual Plan of Service must be approved or adopted by the library's governing body. Upload the Annual Plan of Service and evidence of adoption or approval to this application. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. @ Help 1. Annual Plan of Service * lnformation to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is Iocated. 2. Add Documentation 2.1. 3. Notes Addendum to the Collier County Public Library 2OL8-2O22 Strategic Plan 2O2O-2O21 Annual Plan of Service ENGAGE Collier County Public Librdries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. Goal 1: Stimulate ation readi vlewl and lir Division Obiectives Action ltems Completion Date Performance Measures Objective 1. lncrease the overall visibility of the collection system- wide with an emphasis on promotion through creative and intelligent displays. 1.1 Self-directed team maintains system-wide protocols to ensure best practices in display and marketing. l.L O9l3Ol2O2L L.2 O9/3O|2O2L 1.1 Promotional materials are reviewed in a timely manner according to Standard Operating Procedures (SOP). 1.1SOP is reviewed at least annually and updated as needed. Objective 2. Use available data analytics and collection analysis tools to assess the relevance of library collections, programs and services to ensure appropriate annual allocation of funds. 2.1 Collection Development Team will work directly with Director to establish multi-year budgetary requirements to continue to increase collection inventory up to AUIR standards of 1.87 items per capita.. 2.L O9l3Ol2O27 2.1 Written phased funding plan is developed to guide collection development budget. Objective 3. Develop the image of CCPL as a source of high quality, free programs, services, and resources for the community. 3.1 Library Marketing Team will work with PSD and CCR team members to annually review Library marketing plan. 3.2 Library Marketing Team will identify, purchase, and maintain an inventory of appropriate promotional materials for outreach. 3.1 o6lot/2o21 3.2 O9l3Ol2O2L 3.1 Library will be regularly visible through various multi-media outlets, including newspapers, radio, social media, etc. 3.2 Promotional materials purchased and available for outreach. Pag* 1 nf '10 Objective 4. lncrease county, state and community partnerships to expand the library's image as a gateway to learning and knowledge. 4.1 Marketing Librarian will reach out and network with county and agency departments/divisions. 4.t o6/ou2021.4.1 Database of county and agency "experts" and partnerships will be generated for Library programming and updated regu larly. Goal 2: Provide comfortable, safe and welcoming spaces for people of all ages, cultures and backgrounds to connect with others and to engage in individual rsuits. Division Objectives Action ltems Completion Date Performance Measures Objective 1. Solicit patron and staff feedback to assess patron satisfaction and the quality of the patron experience. 1.1 Expand Qualtrics surveys to include new projects and initiatives. 1.2 QA/QC Team will analyze survey results and provide feedback/direction to targeted staff. L.L 09/30/2021 L.2 O9l3Ol2O2r 1.1 Surveyed 10% of population base in FY21. 1.2 Corrective actions and en hancements made based on survey results. Objective 2, Provide library services and programs that reflect the cultural diversity of the community. 2.1 Maintain quality public programming with Friends pa rtnersh ip and support. 2.2 Provide culturally dlverse programming through community partnersh ips. 2.3 Develop programming to target Millennials, teens, and other identified underserved popu lations. 2.L O4/O7/2O27 2.2 O9/3O/2O21 2.3 O9/3O/2O27 2.1 Request new Friends funding for FY22 du ring budget development. 2.2 A minimum of 12 culturally diverse programs offered system- wide throughout the year. 2.3 Develop and implement a minimum of 4 new programs. Objective 3. Develop a comprehensive staff training and professional development program including regular communication with staff rega rding information about library and County initiatives, activities and events. 3,1 Self-directed team continues to work with the Director to identify needed training and job titles for career progression development. 3,2 Research and recommend mediums to re- establish the Library Division Newsletter. 3.3 Self-directed team identifies acceptable delivery method(s) in light of current pandemic and plans next Annual Staff Training Day. 3.L O9/30/2O2r 3.2 06/01./202r 3.3 09l30/202L 3.1 ldentify possible job classifications that would benefit from career progression plans. 3.2 First division newsletter pu blished by 06/0112027 3.3 Annual Staff Day developed and held Objective 4. Use available data analytics to identify library facilities for the development of quiet areas, reading rooms, makerspaces, and "hubs". 4.1 Complete a Library Master Plan study 4.L 0el30l202L 4.1 Hire a consultant to initiate and conduct a master plan study Goal 3: Customize hours,services and collections to meet community needs. Division Objectives Action ltems Completion Date Performance Measures Objective 1. Apply data analytics, branch by branch, to ensure more releva nt collections, programs, services, hours, and space utilization. 1.1 Gather patron comments of expanded service models developed in response to pandemic through a Qualtrics customer satisfaction survey. 1.2 Collection acquisitions balanced in proportion to actual use. L.L Osl3Ol2O2t L.2 Osl3O/2O21 1.1 Library patrons surveyed. 1.2 Percentage of collection expenditures is in line with collection usage. 2.L O9/3O/2O22Objective 2. Evaluate the condition of the collection and develop a comprehensive collection development and management program. 2.1 Collection Management Team will finalize a revised system-wide Collection Management Policy. 2.1 Collection Management Policy approved by the Library Advisory Board. Objective 3. Develop and implement new metrics by educating staff in measuring outcomes increasing the library's ability to match community need to library service. 3.1 Collection Management Team and Marketing Team will use metrics. 3.L 0610L/2O2O 3.1 Metrics and reporting mechanisms are used by staff to develop appropriate services and acquire resources to meet community needs. Goal 4: Build ublic awareness and ment th st ic marketi EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. Goal 1: Provide connection to the online world, Division Objectives completion Date Performance Measures Objective 1. Develop and implement comprehensive marketing plans to raise public awareness of the resources and services improving library positioning in the community. 1.1 Library Marketing Team will work with PSD and CCR team members to annually review Library marketing plan. t.L o6/0u2022 1.1 Library will be regularly vlsible through various multi- media outlets, including newspapers, radio, social media, etc. Objective 2, Develop and support community relations efforts through key partnerships and strategically pursu ing opportunities to promote the library at community events. 2.1 Library Marketing Team will identify and develop two new partnership opportunities. 2.1 o9l3o/2021.2.1 Programming offered or resou rces expanded for patrons based on new partnerships. Objective 3. Utilize a variety of traditional marketing mediums and social media platforms to target specific audiences and reach the broadest possible audiences. 3.1 Library Marketing Team and individual libraries will provide regular materialfor marketing. 3.L 09/30/2021.3.1 Each library will submit information, pictures, and video for marketing distribution on a weekly basis. Division Objectives Action ltems Completion Date Performance Measures Objective 1. Provide public use computers, printers, and scanners. 1.1 Maintain and enhance public accessibility to computers, printers, and scanners. L.L O9/30/2O2L 1.1 ldentify vendor and replace traditional copier/printers with multi-f unction scanners/printers for patron use. Objective 2. Provide high-speed and WiFi access to the lnternet with 2.1 Maintain and enhance high-speed and WiFi access. 2.L O9l3ol2o22 2.2 09/30/2022 2.1 WiFi and Zscaler conflgurations routinely Action ltems no unnecessary restrictions or fees.2.2 Printing and copying fees are appropriately balanced between public demand and cost feasibility. Objective 3. lmplement self-pay features of the self check-out machines. 3.1 Confirm PCI compliance of self check-out machines. 3.2 Work with new OVS Fiscal Team to establish accountability and best practices for self-pay with credit cards. 3.L O3/OL/702L 3.2 O9/3o/2O21, Goal 2: Em hasize 21st centu literacies includin information, finance, and health in libra ms. Division Objectives Action ltems Completion Date Performance Measures Objective 1. Provide library services, materials and programs to increase the digital literacy of the community. 1.1 lncrease patron usage of online resources 1.2 Provide system-wide technology programming and access to new technology L.L O9/3O/202L L.2 09/30/7021 1.1 lncrease online access by Io/o over FY!9 {2,425,5041. 1.2 Maintain a minimum of 20 programs per year system-wide. Objective 2. Develop programs and services to foster innovation and creativity to support science, technology, engineering, a rts and math (S.T.E.A.M.) skills. 2.1 ldentify training opportunities for staff to develop best practices in S.T.E.A.M. 2,2 lncrease S.T.E.A.M. based programming and services. 2.L O9/3O/2O2L 2.2 09/30/2021 2.1 Staff will attend a minimum of three webinars, trainings, or conference sessions. 2.2 Maintain S.T.E.A.M. based programming at a minimum of 12 programs per year system- wide. Objective 3. Use available data analytics to determine appropriate resources needed at each branch to help develop 21st century literacy skills. 3.1 Survey individual libraries to ensure technology, health and financial information needs are being met. 3.2 Continue to develop and provide appropriate 21st century literacy programs. 3.L O9/3Ol2O2r 3.2 O9/3O/2O2| 3.1 Minimum of 100 surveys completed per libra ry. 3.2 Provide a minimum of 20 programs per year across the system add ressing 2lst century literacies. monitored to maintain consistent bandwidth and patron access to website resources, 2.2 Printing/copying fees match public demand and provide best value. 3.1 Certification of compliance is obtained. 3.2 Self-pay feature is enabled for patron use at self check-out machines. Goal 3:to access!to new EDUCATE Collier County Public Libraries advance the educational priorities of our communities Goal 1: Support early learning to promote school readiness. Division Obiectives Action Items Completion Date Performance Measures Objective 1: Expand the library experience to include makerspaces, learning commons, and non- traditional materials. 1.1 Partner with the Southwest Florida Library Network and Friends of the Library to have 3D printing, coding, and robotics programs. L.L O9l3Ol202L 1.1 Provide a minimum of 10 programs system-wide per year Objective 2: Use available data analytics to identify library facilities for the development of "hub" technology libraries. 2.1 Self-directed Design Team will work through Master Plan Study process to identify libraries easily re-purposed as technology "hubs". 2.L O9/3O/2O2L 2.1 Recommendations available f or FY22 budget development. Division Objectives Action ltems Completion Date Performance Measures Objective 1. Provide parents and caregivers with quality story times, training and materials which encourage them to talk, sing, write, and play with their children. 1.1 Participate in the State Summer Reading Program. 1.2 Youth Services Team will develop and implement system-wide early literacy programming initiatives. L.l Os/3OlzOzL L.2 091L912O21, 1.1 lncreased participation in summer reading and programming by 10% over FY20 (L,760) 1.2 Summer Reading Program expanded to include pre-literacy PeeWee program for toddlers and pre-readers. Objective 2. Make accessible training for staff that reinforces the libra ry's ea rly learning strategies. 2.1 Budget and enable youth services staff to attend training. 2.2 Ensure youth services staff share knowledge learned and implement best practices in programming. 2.L 1O/OL|2O19 2.2 o9l3ol2o2L 2.1 Training budget for FY2l was established. 2.2 Youth Services staff will share training knowledge and best practices learned during their quarterly Youth Service Team Meetings. Objective 3. Provide easy access to early literacy materia ls, websites, information and programs for parents and ca regivers. 3.1 Maintain youth service page on website. 3.2 Early literacy strategies are shared with parents and caregivers during programs. 3.L O9/3O|2O2L 3.2 O9/3O/2O2L 3.1 Highly visible, easily accessed youth service page on library website. 3,2 Early literacy strategies are made available as a handout. Objective 4. Continue to investigate and invest in technology, resources, and tools that support early learning strategies. 4.1 Youth Services Team will research and recommend early literacy technology, resources, and tools to expand the library's services. 4.L OzlOu2OLt 4.1 Recommendations available for FY22 budget development. Objective 5. Expand the library's outreach to childcare facilities serving at-risk and underserved popu lations. 5.1 Youth Services staff to regularly update and maintain list of childcare facilities serving at-risk and u nderserved populations. 5.2 Youth Services staff will work with Marketing on outreach opportunities. s.L o6/o1./202L s.2 o9/30/202L 5.1 Childcare facility database regu larly updated and maintained 5.2 Minimum of 10 outreaches conducted du ringFY21. Goal 2: Provide resources and information needed for the academic success of students in public, private, home schools, trade schools, and higher education. Division Objectives Action ltems Completion Date Performance Measures Objective 1. Regularly attend community school events to promote library services and gain insight into community needs. 1.1 Youth Services staff and branch managers will attend Literacy Nights, open house, and other school events. L.L O9/3O/2O27 1.1 A minimum of 6 community school events will be attended during FY21. Objective 2. Provide and promote o n line homework assistance. 2,1 Market access to BrainFuse through community events, social media, and other targeted mediums. 2.L O9130/2O2L 2.1 BrainFuse promotions are readily available. lncreased usage by 5%. Objective 3. Work with public and private school media specialists and classroom teachers to foster a love of reading through book talks, class 3.1 Promote the 2021Summer Reading Program through outreaches to schools and parks. 3.1 o6/ou2o2L 3.1 Minimum of 10 school/parks outreach activities to promote the 2021 Summer Reading Program. visits to the library, and creative programming. Goal 3:and life learning thro collections and Goal 4: lnstruct people on developlng lnformation fluency skllls to succegsfully search for, locate, evaluate, and effectlvely use lntormatlon to mcet their ne€ds. Completion Date Performance MeasuresDivision Objectives Action ltems 1.1 Maintain expand partnerships with United Way and County agencies. L.L O9/3O12O21,Objective 1. Collaborate with public, private, and nonprofit partners to promote reading for pleasu re, expand self-directed learning opportunities and provide a variety of cultural experiences for all ages. 2.1 Collection Management Team will implement approved Collection Management Policy. 2.L 09/3O|2O2L 2.1 Regular patron feedback will be collected, assessed, and adjustments in print and online development will reflect community need. Objective 2. Develop and manage library print and online collections to reflect patron demand. Division Objectives Action ltems Completion Date Performance Measures Objective 1. Develop and offer classes on how to navigate the lnternet and electronic library resources, and to recognize authoritative sou rces. 1.1 Public Service Librarians will develop and implement appropriate technology training at the Senior Resource Center. L.L Oe/301202L 1.1 Minimum of 4 programs in FY2L. 1.1 Further develop and maintain partnership programs system- wide for FY21-. Objective 2. Create online tutorials to help users navigate library technology, online databases, and other e-resources. 2.1 Public Services Librarians will work with the Marketing Team to maintain online tutorials for using OverDrive, cloudLibrary, library catalog, Flipster, Hoopla, and other Library online resources. 2.L 09l3Ol2O2L 2.1 Online tutorials for OverDrive, Hoopla, cloudLibrary, and the catalog are available via the library's website. 20!8-2022 Five Year Performance Measures ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives.. Master of Library Science degreed librarians at 9 out of 10 libraries. . Minimum of six days of library service at 9 out of 10 libraries with appropriate balance of librarians and para-librarians to maintain high quality service, . Technology "hubs" and quiet spaces at all libraries. . State of the art lntegrated tibrary System (1l"5) for circulation and collection management. . Print and e-book collections balanced to reflect patron demand.. cultural and educational learning balanced across all libraries and offerings balanced to serve children through adults. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities.. Fully developed partnerships and identified funding sources to ensure the librarys status of free access to cutting edge technology and AUIR Levelof Serve standard (LOSS)for library materials.. ldentified libraries for re-purposing to meet the ever changing and growing demands ofthe communities served. . Expanded partnership with Senior Resource Center to include technology outreach and programming, . Ensure continued patron access to current technology, and free and open access to ideas, information and content.. lnitiate a study to develop a 20 year master plan identifying areas for possible librarygroMh. EDUCATE Collier County Public Libraries advance the educational priorities of our communities. o Fully developed partnership with Collier County Public Schools. . Partnerships with private schools, home schools, trade schools, and institutions of higher education o Partnerships with daycare facilities serving at-risk and underserved populations. . Expanded partnership, to include outreach, with the Naples and lmmokalee Jail Centers. The best strate8ic plans are dynamic, flexible tools for continuous improvement. With the tibrarys mission as the primary foundation, its vision as the ideal, and the County's Core Values as guides to decision making, the Collier County Public Library system will commit to a process that ensures accountability, versatility, and rational decision-making. Seekin8 out the needs and wants of Collier's residents and visitors through a community assessment was th€ first step. From there it is the Library's responsibility to develop an appropriate strategy to address current needs and plan for the future. The tibrary Advisory Board (tAB) and Public Services Oepartment will have the primary responsibility to monitor the plan's goals and objectives and assess overall progress. Library staff will have the responsibility of overseeing implementation and consultin& and working with groups directly involved or affected by decisions. Through the course of implementation, new issues, challenges, and ideas will emer8e. ln a cyclical process Library staff and the IAB will measure progress, budget resources to maximize outcomes, and identify potential new areas that require action. ln this way, both the strategic plan and annualplan ofservice willbe constantly reviewed, evaluated, and updated. BURT L. SAUNDERS, BCC Chairman Date ATTEST: CrystalK. Kinzel, Clerk Approved as to form and legality By: Deputy Clerk Typed name and title S. Budget (Due 1211) Paselsor22 This component of the application is due by December L Following the October 1 deadlins, your application will be returned to add the remaining components as needed due Decembe l. Add the budget document(s) as applicable for the year starting on October 1. The budget must be adopted or approved by the library's governing body. lf the budget document is a very large document, attach only the pages showing the library's budget. The attachments should be in PDF, Word, or Excelformat. The description line should clearly describe the attachment. @ Help 1. Budget * lnformation to meet this requirement is contained in another document. Use the "Notes" fleld to indicate where the information is located. 2. Add Documentation 2.1. 3. Notes T. Summary Financial Report Form (Due 1211) pase20ot22 This component of the application is due by December 1. Following the October 1 deadline, your application will be returned to add the remaining components as needed due December 1 . Part A * Part B * 3. Part C U. Annual Statistical Report Form (Due 1211) pase21ot22 This component of the application is due by December 1. Following the October 1 deadline, your application will be returned to add the remaining components as needed due December 1. 1 . Annual Statistical Report Form * This report solicits data on library actlvity during the previous fiscal year. The data is used for federal, state, and local reporting and comparison purposes. Libraries must submit the form electronically on a separate reporting site. All libraries are given a library identification number and password to access the reporting site. When the report has been submitted electronically, click "Report submitted online" €)Help . Link to online reporting site 2. Notes V. Review and Submit p,g" 22or22 1. Review and Submit D I hereby certify that I am authorized to submit this application on behalf of Collier County Public Library and that all information indicated is true and accurate. I acknowledge that my electronic signature below shall have the same legal effect as my witten signature. I am aware that making a false statement or representation to the Department of State constitutes a third degree felony as provided for in s. 817.1 55, F.S., punishable as provided for by ss. 775.082,775.O83, and 77 5.084. 1.1. Signature (Enter first and last name) 16.D.6.bPacket Pg. 1853Attachment: CM MEMO (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1854 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1855 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1856 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1857 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1858 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1859 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1860 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1861 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1862 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1863 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1864 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1865 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1866 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1867 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant) 16.D.6.c Packet Pg. 1868 Attachment: Grant Agreement CAO Stamped (13679 : FY20-21 State Aid to Libraries Grant)