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Agenda 09/22/2020 Item #11A (Update on CRF Allocations)09/22/2020 EXECUTIVE SUMMARY Recommendation to accept an update on the distribution of Coronavirus Relief Fund (CRF) allocations, provide Board direction to staff on applications for reimbursement from County, municipal and public safety providers under the Community Health & Services Initiatives allocation of the CRF, and to approve a Post-COVID Recovery Marketing Plan to be reimbursed by CRF funding. OBJECTIVE: To provide an update on CRF allocations, provide direction on applications from County, municipal, and public safety providers for the CRF, and approve a Post-COVID Recovery Marketing Plan. CONSIDERATIONS: The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020. The CARES Act included a $150 billion CRF ("Fund") to provide payments to State, Local, and Tribal governments navigating the impact of the COVID-19 outbreak. On Wednesday, June 16, 2020, Governor Ron DeSantis announced Florida's plan to distribute $1.275 billion in CARES Act funds to counties with a population below 500,000, including $67,162,432 to Collier County, of which $16,790,608 is a direct appropriation. On June 23, 2020, as Item 1113, the Board approved an agreement with the Florida Division of Emergency Management (FDEM) to receive the appropriation and authorized the County Manager or designee to execute any sub -award agreements and payment requests necessary to distribute reimbursement for expenses to eligible parties.. On July 14, 2020, as Item 1113, the Board approved the following funding allocations: Program Allocation Individual Assistance $ 15,000,000 Small Business Relaunch & Rehire Assistance $ 10,000,000 Community Health & Services Initiatives $ 20,000,000 Emergency Food Assistance $ 5,000,000 Childcare Assistance $ 5,000,000 Personal Protective Equipment (PPE) $ 5,000,000 Community Replenishment Reserve $ 7,162,432 Total Appropriation $ 67,162,432 Each portal has opened to the public and accepted applications, which are now being processed. The following chart is a summary of the portal activities as of Monday, September 14, 2020. Staff will update these figures for the BCC presentation on September 22, 2020. Portal Dates Open Applications Submitted Funding Committed Community & Health Services 7/27/20 - 8/10/20 52 $ 18,424,731.59 Childcare Assistance 8/3/20 - 8/17/20 21 $ 2,097,661.17 Individual Assistance 8/17/20 - 8/31/20 1,270 $ 455,907.81 Small Business Assistance 8/31/20 - 9/14/20 379 $ 25,000.00 Personal Protective Equipment N/A 1,045 kits $ 1,110,811.72 Emergency Food Assistance N/A CCCF $ 2,105,217.12 Total Funds $ 24,219,329.41 Packet Pg. 200 09/22/2020 During the open application period for the Community Health & Services Initiatives allocation, several municipal and public safety entities submitted applications for funding that would have been eligible for funding. Due to Board direction provided at the July 14 meeting, staff set these applications aside. These applications are as follows: Entity Status Requested Amount City of Naples Eligible, Not Funded $ 315,000 City of Marco Island Eligible, Not Funded $ 94,325 Immokalee Fire Control District Eligible, Not Funded $ 24,633 Greater Naples Fire Control District Eligible, Not Funded $ 234,575 Convention & Visitors Bureau Eligible, Not Funded $ 969,680 Staff recommends that the Board allow staff to proceed with municipal and public safety reimbursements; design a program to process applications received; and accept applications from other independent taxing authorities in Collier County that may not have applied. This will allow the County to meet the fiscal year ending September 30, 2020 requirements for financial statements and single audit compliance. All CARES Act grant programs are anticipated to be under review for the FY20 external audit. Any pandemic expenditures that occurred during FY20 are subject to time certain activities that must be met in the next 60 days in order to prepare and present a schedule of expenditures of federal awards to the external auditors. If this approach is not approved, the County would be at risk of an adverse outcome to the external single audit or be placed in a position to deny expenditures prior to September 30 in order to maintain compliance. Currently, in addition to CRF administrative costs, Collier County has incurred approximately $1.6 million in operating expenditures related to the pandemic. $819,900 has been eligible under other grant awards outside of the CRF, leaving approximately $798,400 unfunded at this time. The following table details preliminary expenditures to date by County Department that would be fully reimbursable using CRF funds if the Board approved: Department Preliminary Expenditures Administrative Services $247,100 Growth Management $ 53,300 Public Services $284,400 Public Utilities $213,600 Total $798,400 In addition, an identified need for use of these funds have been marketing efforts by the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB) for the establishment of local and out of market efforts to drive consumer sentiment and visitation to Collier County. Recognizing the great impact that the COVID-19 health emergency has had on our hospitality sector, funding was allocated to be set aside for marketing efforts for those in our hospitality sector, with further opportunities to be featured in County marketing efforts. The latest Treasury guidance provided that recipients may use Fund payments to remarket the recipient's tourism industry, provided that they are: "expenses incurred to publicize the resumption of activities and steps taken to ensure a safe experience. " The Board preliminarily approved moving ahead this plan by a vote of 4-1 at the September 8 meeting, and asked for a full report on the program. The Tourism Division, operating as the Naples, Marco Island, Everglades CVB, along with Paradise Packet Pg. 201 09/22/2020 Advertising, have continually adjusted marketing efforts to respond to the negative impacts of COVID- 19. An integrated digital and social media plan was developed, coupled with a strong Public Relations and promotional effort. For maximum effectiveness, the plan has been implemented in three phases. The first phase ended in mid -July and primarily targeted Collier residents and visitors that were already in -market. We have showcased our restaurants in the campaign "Dine Out Paradise" and "Paradise in Place" so our residents and visitors could virtually enjoy several of our attractions while staying at home. Phase II will be targeted at our local market including Collier, Lee and Charlotte Counties. The message has continued the soft messaging with messages of "Dine Out Paradise, Shop in Paradise, Play in Paradise". Staff held several roundtables with members of the hospitality and business communities to develop an integrated message around safety and coordinated efforts to drive consumer sentiment for a return to patronization of local business. The local campaign also includes a `Be A Herd' initiative to engage our residents to support local businesses. The plan will also continue to expand on the "Paradise Pledge." Implementation and execution of this phase has begun. Phase III of the COVID-19 Recovery Plan is scheduled to begin in October and run through December 2020. Drive distance markets in Florida and South Georgia will be targeted, along with traditional out of state northern city feeder markets if research data supports efforts in that area. The CVB message will be enhanced by an educational message to show potential visitors that our tourism businesses are taking all the necessary precautions to ensure a safe and enjoyable visit. The "Paradise Pledge" will continue to be featured, which to date has over 80 hospitality and tourism businesses participating. Staff believes these efforts will be critical to the recovery of Collier County, and as such are requesting support from CARES Act funds to supplement the already established CVB budget. The local initiative plan totals $269,680 and the Out of Market portion totals $750,000 for a total of $969,680.00 in media and production costs for both programs. FISCAL IMPACT: The total CARES Act allocation for the County is $67,162,432, with an initial 25% advance of $16,790,608 made available upon an executed agreement with FDEM. Once the advance is expended on eligible expenditures, staff will submit reimbursement requests to FDEM for the remaining allocation of the CARES Act funds. Funding has been made available within the Human Services Grant Fund (707), Project 33699 unless otherwise determined to administer funds effectively. Staff will distribute funds for eligible expenditures in accordance with the CARES Act and related guidance. If approved, funds expended from the FY 20 and FY 21 TDC Promotional Fund (184) to enact the marketing campaign will be reimbursed by CRF funds. The FY 21 Tourism budget includes a transfer of $500,000 from the TDC Promotion Emergency Reserve Fund (196). Funding utilized by the CRF allocations will alleviate the need for this transfer. Other expenses incurred by the County and associated with the administration of this agreement will be accounted for and are expected to be fully reimbursable. A list of eligible expenses and full U.S. Treasury guidance is attached as an addendum to this Executive Summary. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this item. ADVISORY BOARD RECOMMENDATION: The Tourist Development Council recommended approval of the recovery plan by a vote of 8-1 at the May 22, 2020 meeting. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal Packet Pg. 202 09/22/2020 issues at this time, and requires majority vote for Board action. -JAK RECOMMENDATION: To accept an update on the distribution of Coronavirus Relief Fund (CRF) allocations, provide Board direction to staff on applications for reimbursement from County, municipal and public safety providers under the Community & Health Services allocation of the CRF, and to approve a Post-COVID Recovery Marketing Plan to be reimbursed by CRF funding. Prepared By: Sean Callahan, Executive Director, Corporate Business Operations ATTACHMENT(S) 1. CRF Guidance -for -State -Territorial -Local -and -Tribal -Governments 09.02.2020 (PDF) 2.2020831 C&HS Award Letter (PDF) 3. CRF Allocations 07.14. (PDF) Packet Pg. 203 11.A 09/22/2020 COLLIER COUNTY Board of County Commissioners Item Number: I LA Doe ID: 13565 Item Summary: Recommendation to accept an update on the distribution of Coronavirus Relief Fund (CRF) allocations under the CARES Act, provide Board direction to staff on applications for reimbursement from County, municipal and public safety providers under the Community Health & Services Initiatives allocation of the CRF, and to approve a Post-COVID Recovery Marketing Plan to be reimbursed by CRF funding. (Sean Callahan, Executive Director, Corporate Business Operations) Meeting Date: 09/22/2020 Prepared by: Title: — Corporate Business Operations Name: Sean Callahan 09/15/2020 11:10 AM Submitted by: Title: County Manager — County Manager's Office Name: Leo E. Ochs 09/15/2020 11:10 AM Approved By: Review: Public Services Department Community & Human Services Grants Corporate Business Operations Office of Management and Budget County Attorney's Office Grants County Manager's Office Board of County Commissioners Jennifer Reynolds Additional Reviewer Kristi Sonntag Additional Reviewer Erica Robinson Level 2 Grants Review Sean Callahan Additional Reviewer Debra Windsor Level 3 OMB Gatekeeper Review Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Therese Stanley Additional Reviewer Leo E. Ochs Level 4 County Manager Review MaryJo Brock Meeting Pending Completed 09/15/2020 11:32 AM Completed 09/15/2020 12:14 PM Completed 09/15/2020 1:00 PM Completed 09/15/2020 1:51 PM Completed 09/15/2020 3:37 PM Completed 09/16/2020 9:12 AM Completed 09/16/2020 11:38 AM Completed 09/16/2020 11:42 AM 09/22/2020 9:00 AM Packet Pg. 204 11.A.1 Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments Updated September 2, 2020' The purpose of this document is to provide guidance to recipients of the funding available under section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act"). The CARES Act established the Coronavirus Relief Fund (the "Fund") and appropriated $150 billion to the Fund. Under the CARES Act, the Fund is to be used to make payments for specified uses to States and certain local governments; the District of Columbia and U.S. Territories (consisting of the Commonwealth of Puerto Rico, the United States Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands); and Tribal governments. The CARES Act provides that payments from the Fund may only be used to cover costs that 1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); N N 2. were not accounted for in the budget most recently approved as of March 27, 2020 (the No date of enactment of the CARES Act) for the State or government; and c 3. were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020.2 The guidance that follows sets forth the Department of the Treasury's interpretation of these limitations on the permissible use of Fund payments. Necessary expenditures incurred due to the public health emergency The requirement that expenditures be incurred "due to" the public health emergency means that expenditures must be used for actions taken to respond to the public health emergency. These may include expenditures incurred to allow the State, territorial, local, or Tribal government to respond directly to the emergency, such as by addressing medical or public health needs, as well as expenditures incurred to respond to second -order effects of the emergency, such as by providing economic support to those suffering from employment or business interruptions due to COVID-19-related business closures. Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not a permissible use of Fund payments. The statute also specifies that expenditures using Fund payments must be "necessary." The Department of the Treasury understands this term broadly to mean that the expenditure is reasonably necessary for its intended use in the reasonable judgment of the government officials responsible for spending Fund payments. c d E z ' On June 30, 2020, the guidance provided under "Costs incurred during the period that begins on March 1, 2020, U and ends on December 30, 2020" was updated. On September 2, 2020, the "Supplemental Guidance on Use of Q Funds to Cover Payroll and Benefits of Public Employees" and "Supplemental Guidance on Use of Funds to Cover Administrative Costs" sections were added. 2 See Section 601(d) of the Social Security Act, as added by section 5001 of the CARES Act. Packet Pg. 205 11.A.1 Costs not accounted for in the budget most recently approved as of March 27, 2020 The CARES Act also requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020. A cost meets this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. The "most recently approved" budget refers to the enacted budget for the relevant fiscal period for the particular government, without taking into account subsequent supplemental appropriations enacted or other budgetary adjustments made by that government in response to the COVID-19 public health emergency. A cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund, rainy day fund, or similar reserve account. Costs incurred during the period that begins on March 1, 2020, and ends on December 30, 2020 0 Finally, the CARES Act provides that payments from the Fund may only be used to cover costs that were 0 Ci incurred during the period that begins on March 1, 2020, and ends on December 30, 2020 (the "covered N period"). Putting this requirement together with the other provisions discussed above, section 601(d) may a be summarized as providing that a State, local, or tribal government may use payments from the Fund w only to cover previously unbudgeted costs of necessary expenditures incurred due to the COVID-19 m public health emergency during the covered period. E Initial guidance released on April 22, 2020, provided that the cost of an expenditure is incurred when the recipient has expended funds to cover the cost. Upon further consideration and informed by an understanding of State, local, and tribal government practices, Treasury is clarifying that for a cost to be considered to have been incurred, performance or delivery must occur during the covered period but payment of funds need not be made during that time (though it is generally expected that this will take place within 90 days of a cost being incurred). For instance, in the case of a lease of equipment or other property, irrespective of when payment occurs, the cost of a lease payment shall be considered to have been incurred for the period of the lease that is within the covered period but not otherwise. Furthermore, in all cases it must be necessary that performance or delivery take place during the covered period. Thus the cost of a good or service received during the covered period will not be considered eligible under section 601(d) if there is no need for receipt until after the covered period has expired. Goods delivered in the covered period need not be used during the covered period in all cases. For example, the cost of a good that must be delivered in December in order to be available for use in January could be covered using payments from the Fund. Additionally, the cost of goods purchased in bulk and L delivered during the covered period may be covered using payments from the Fund if a portion of the goods is ordered for use in the covered period, the bulk purchase is consistent with the recipient's usual procurement policies and practices, and it is impractical to track and record when the items were used. A recipient may use payments from the Fund to purchase a durable good that is to be used during the current period and in subsequent periods if the acquisition in the covered period was necessary due to the public U- health emergency. v Given that it is not always possible to estimate with precision when a good or service will be needed, the c touchstone in assessing the determination of need for a good or service during the covered period will be E reasonableness at the time delivery or performance was sought, e.g., the time of entry into a procurement contract specifying a time for delivery. Similarly, in recognition of the likelihood of supply chain Q disruptions and increased demand for certain goods and services during the COVID-19 public health emergency, if a recipient enters into a contract requiring the delivery of goods or performance of services by December 30, 2020, the failure of a vendor to complete delivery or services by December 30, 2020, W Packet Pg. 206 11.A.1 will not affect the ability of the recipient to use payments from the Fund to cover the cost of such goods or services if the delay is due to circumstances beyond the recipient's control. This guidance applies in a like manner to costs of subrecipients. Thus, a grant or loan, for example, provided by a recipient using payments from the Fund must be used by the subrecipient only to purchase (or reimburse a purchase of) goods or services for which receipt both is needed within the covered period and occurs within the covered period. The direct recipient of payments from the Fund is ultimately responsible for compliance with this limitation on use of payments from the Fund. Nonexclusive examples of eligible expenditures Eligible expenditures include, but are not limited to, payment for: 1. Medical expenses such as: • COVID-19-related expenses of public hospitals, clinics, and similar facilities. • Expenses of establishing temporary public medical facilities and other measures to increase c COVID-19 treatment capacity, including related construction costs. N N • Costs of providing COVID-19 testing, including serological testing. CD 0 • Emergency medical response expenses, including emergency medical transportation, related to COVID-19. m • Expenses for establishing and operating public telemedicine capabilities for COVID-19- related treatment. 2. Public health expenses such as: • Expenses for communication and enforcement by State, territorial, local, and Tribal governments of public health orders related to COVID-19. • Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal protective equipment, for medical personnel, police officers, social workers, child protection services, and child welfare officers, direct service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in connection with the COVID-19 public health emergency. • Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19 public health emergency. • Expenses for technical assistance to local authorities or other entities on mitigation of COVID-19-related threats to public health and safety. • Expenses for public safety measures undertaken in response to COVID-19. • Expenses for quarantining individuals. 3. Payroll expenses for public safety, public health, health care, human services, and similar c9 employees whose services are substantially dedicated to mitigating or responding to the COVID- 19 public health emergency. v Q Packet Pg. 207 11.A.1 4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such as: • Expenses for food delivery to residents, including, for example, senior citizens and other vulnerable populations, to enable compliance with COVID-19 public health precautions. • Expenses to facilitate distance learning, including technological improvements, in connection with school closings to enable compliance with COVID-19 precautions. • Expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. • Expenses of providing paid sick and paid family and medical leave to public employees to enable compliance with COVID-19 public health precautions. • COVID-19-related expenses of maintaining state prisons and county jails, including as relates M to sanitation and improvement of social distancing measures, to enable compliance with COVID-19 public health precautions. N 0 • Expenses for care for homeless populations provided to mitigate COVID-19 effects and C' N enable compliance with COVID-19 public health precautions. as 5. Expenses associated with the provision of economic support in connection with the COVID-19 w public health emergency, such as: c • Expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. • Expenditures related to a State, territorial, local, or Tribal government payroll support program. • Unemployment insurance costs related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. 6. Any other COVID-19-related expenses reasonably necessary to the function of government that satisfy the Fund's eligibility criteria. Nonexclusive examples of ineligible expenditures' m The following is a list of examples of costs that would not be eligible expenditures of payments from the Fund. . W 1. Expenses for the State share of Medicaid.' `o 2. Damages covered by insurance. 3. Payroll or benefits expenses for employees whose work duties are not substantially dedicated to cc mitigating or responding to the COVID-19 public health emergency. a_ ' In addition, pursuant to section 5001(b) of the CARES Act, payments from the Fund may not be expended for an V elective abortion or on research in which a human embryo is destroyed, discarded, or knowingly subjected to risk of injury or death. The prohibition on payment for abortions does not apply to an abortion if the pregnancy is the result d of an act of rape or incest; or in the case where a woman suffers from a physical disorder, physical injury, or E physical illness, including a life -endangering physical condition caused by or arising from the pregnancy itself, that U would, as certified by a physician, place the woman in danger of death unless an abortion is performed. Furthermore, no government which receives payments from the Fund may discriminate against a health care entity Q on the basis that the entity does not provide, pay for, provide coverage of, or refer for abortions. 'See 42 C.F.R. § 433.51 and 45 C.F.R. § 75.306. 4 Packet Pg. 208 11.A.1 4. Expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds. 5. Reimbursement to donors for donated items or services. 6. Workforce bonuses other than hazard pay or overtime. 7. Severance pay. 8. Legal settlements. Supplemental Guidance on Use of Funds to Cover Payroll and Benefits of Public Employees As discussed in the Guidance above, the CARES Act provides that payments from the Fund must be used LO only to cover costs that were not accounted for in the budget most recently approved as of March 27, "' 2020. As reflected in the Guidance and FAQs, Treasury has not interpreted this provision to limit eligible o costs to those that are incremental increases above amounts previously budgeted. Rather, Treasury has N interpreted this provision to exclude items that were already covered for their original use (or a o substantially similar use). This guidance reflects the intent behind the Fund, which was not to provide CD general fiscal assistance to state governments but rather to assist them with COVID-19-related necessary w expenditures. With respect to personnel expenses, though the Fund was not intended to be used to cover m government payroll expenses generally, the Fund was intended to provide assistance to address increased c expenses, such as the expense of hiring new personnel as needed to assist with the government's response to the public health emergency and to allow recipients facing budget pressures not to have to lay off or c furlough employees who would be needed to assist with that purpose. Substantially different use As stated in the Guidance above, Treasury considers the requirement that payments from the Fund be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020, to be met if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. Treasury has provided examples as to what would constitute a substantially different use. Treasury provided (in FAQ A.3) that costs incurred for a substantially different use would include, for example, the costs of redeploying educational support staff or faculty to develop online learning capabilities, such as through providing information technology support that is not part of the staff or faculty's ordinary responsibilities. Substantially dedicated Within this category of substantially different uses, as stated in the Guidance above, Treasury has c9 included payroll and benefits expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID- v 19 public health emergency. The full amount of payroll and benefits expenses of substantially dedicated employees may be covered using payments from the Fund. Treasury has not developed a precise E definition of what "substantially dedicated" means given that there is not a precise way to define this term Q Packet Pg. 209 11.A.1 across different employment types. The relevant unit of government should maintain documentation of the "substantially dedicated" conclusion with respect to its employees. If an employee is not substantially dedicated to mitigating or responding to the COVID-19 public health emergency, his or her payroll and benefits expenses may not be covered in full with payments from the Fund. A portion of such expenses may be able to be covered, however, as discussed below. Public health and public safety In recognition of the particular importance of public health and public safety workers to State, local, andWO w tribal government responses to the public health emergency, Treasury has provided, as an administrative a accommodation, that a State, local, or tribal government may presume that public health and public safety U employees meet the substantially dedicated test, unless the chief executive (or equivalent) of the relevant government determines that specific circumstances indicate otherwise. This means that, if this M presumption applies, work performed by such employees is considered to be a substantially different use than accounted for in the most recently approved budget as of March 27, 2020. All costs of such N employees may be covered using payments from the Fund for services provided during the period that N cm begins on March 1, 2020, and ends on December 30, 2020. o CD In response to questions regarding which employees are within the scope of this accommodation, w Treasury is supplementing this guidance to clarify that public safety employees would include police m officers (including state police officers), sheriffs and deputy sheriffs, firefighters, emergency medical E responders, correctional and detention officers, and those who directly support such employees such as dispatchers and supervisory personnel. Public health employees would include employees involved in c providing medical and other health services to patients and supervisory personnel, including medical staff assigned to schools, prisons, and other such institutions, and other support services essential for patient care (e.g., laboratory technicians) as well as employees of public health departments directly engaged in matters related to public health and related supervisory personnel. Not substantially dedicated As provided in FAQ A.47, a State, local, or tribal government may also track time spent by employees related to COVID-19 and apply Fund payments on that basis but would need to do so consistently within the relevant agency or department. This means, for example, that a government could cover payroll expenses allocated on an hourly basis to employees' time dedicated to mitigating or responding to the COVID-19 public health emergency. This result provides equitable treatment to governments that, for example, instead of having a few employees who are substantially dedicated to the public health emergency, have many employees who have a minority of their time dedicated to the public health emergency. Covered benefits Payroll and benefits of a substantially dedicated employee may be covered using payments from the Fund W to the extent incurred between March 1 and December 30, 2020. v Payroll includes certain hazard pay and overtime, but not workforce bonuses. As discussed in FAQ A.29, c hazard a may be covered using payments from the Fund if it is provided for performing hazardous duty E PY Y gPYm p P g Y E or work involving physical hardship that in each case is related to COVID-19. This means that, whereas payroll and benefits of an employee who is substantially dedicated to mitigating or responding to the Q COVID-19 public health emergency may generally be covered in full using payments from the Fund, hazard pay specifically may only be covered to the extent it is related to COVID-19. For example, a recipient may use payments from the Fund to cover hazard pay for a police officer coming in close R1 Packet Pg. 210 11.A.1 contact with members of the public to enforce public health or public safety orders, but across-the-board hazard pay for all members of a police department regardless of their duties would not be able to be covered with payments from the Fund. This position reflects the statutory intent discussed above: the Fund was intended to be used to help governments address the public health emergency both by providing funds for incremental expenses (such as hazard pay related to COVID-19) and to allow governments not to have to furlough or lay off employees needed to address the public health emergency but was not intended to provide across-the-board budget support (as would be the case if hazard pay regardless of its relation to COVID-19 or workforce bonuses were permitted to be covered using payments from the Fund). Relatedly, both hazard pay and overtime pay for employees that are not substantially dedicated may only a c� be covered using the Fund if the hazard pay and overtime pay is for COVID-19-related duties. As W discussed above, governments may allocate payroll and benefits of such employees with respect to time W LO worked on COVID- 1 9-related matters. Covered benefits include, but are not limited to, the costs of all types of leave (vacation, family -related, N sick, military, bereavement, sabbatical, jury duty), employee insurance (health, life, dental, vision), N retirement (pensions, 401(k)), unemployment benefit plans (federal and state), workers compensation o insurance, and Federal Insurance Contributions Act (FICA) taxes (which includes Social Security and CD Medicare taxes). c m Supplemental Guidance on Use of Funds to Cover Administrative Costs c m General Payments from the Fund are not administered as part of a traditional grant program and the provisions of cc the Uniform Guidance, 2 C.F.R. Part 200, that are applicable to indirect costs do not apply. Recipients may not apply their indirect costs rates to payments received from the Fund. c CP Recipients may, if they meet the conditions specified in the guidance for tracking time consistently across a department, use payments from the Fund to cover the portion of payroll and benefits of employees J corresponding to time spent on administrative work necessary due to the COVID-19 public health cc emergency. (In other words, such costs would be eligible direct costs of the recipient). This includes, but o is not limited to, costs related to disbursing payments from the Fund and managing new grant programs established using payments from the Fund. aW As with any other costs to be covered using payments from the Fund, any such administrative costs must c be incurred by December 30, 2020, with an exception for certain compliance costs as discussed below. CQ Furthermore, as discussed in the Guidance above, as with any other cost, an administrative cost that has been or will be reimbursed under any federal program may not be covered with the Fund. For example, if an administrative cost is already being covered as a direct or indirect cost pursuant to another federal grant, the Fund may not be used to cover that cost. Compliance costs related to the Fund c� As previously stated in FAQ B.11, recipients are permitted to use payments from the Fund to cover the expenses of an audit conducted under the Single Audit Act, subject to the limitations set forth in 2 C.F.R. °' E § 200.425. Pursuant to that provision of the Uniform Guidance, recipients and subrecipients subject to the Single Audit Act may use payments from the Fund to cover a reasonably proportionate share of the costs of audits attributable to the Fund. Q 7 Packet Pg. 211 11.A.1 To the extent a cost is incurred by December 30, 2020, for an eligible use consistent with section 601 of the Social Security Act and Treasury's guidance, a necessary administrative compliance expense that relates to such underlying cost may be incurred after December 30, 2020. Such an expense would include, for example, expenses incurred to comply with the Single Audit Act and reporting and recordkeeping requirements imposed by the Office of Inspector General. A recipient with such necessary administrative expenses, such as an ongoing audit continuing past December 30, 2020, that relates to Fund expenditures incurred during the covered period, must report to the Treasury Office of Inspector General by the quarter ending September 2021 an estimate of the amount of such necessary administrative expenses. O N O N N O O O LL <.i C GN E t C� r Q Packet Pg. 212 11.A.2 4: M e m o r a n d u m t:3 i To: Leo Ochs, County Manager From: Kristi Sonntag, Director, Community and Human Services Date: August 27, 2020 Subject: U.S. Department of Treasury's Coronavirus Aid, Relief, and Economic Security (CARES) funding program Application Cycle Update On July 14, 2020, the Board of County Commissioners approved an allocation of $20M for Community Not for Profit, Health and Public Safety Providers. Community and Human Services (CHS) announced the availability of CARES funding for Community Health & Service organizations July 27, 2020. This solicitation sought applications from community non-profit and health partners for eligible projects. The deadline for proposal submission to our Division was noon, on August 10, 2020. In summary, there were 52 applications received for CARES funding requesting a total of $28,172,214.46 in grant funds. On August 11, 2020, the Review and Ranking committee met to review and score each application according to pre-set criteria. The chart on the next page shows the 25 requests that received top scoring from the committee and are recommended for funding. The recommended funding requests total $18,424,731.59. Please indicate your approval or denial to these awards. CHS plans to issue conditional funding notifications to these recommended agencies on August 28, 2020. As always, should you have any questions or need more information, please do not hesitate to let me know. Page 1 Packet Pg. 213 11.A.2 REVIEW AND RANKING COMMITTEE COMMUNITY SERVICES CARES FUNDING RECOMMENDATIONS APPLICANT R & R RECCOMMENDATION RECOMMENDED AMOUNT Boys & Girls Club of Collier County, Inc. Eligible, Funded $134,462.00 Collier Health Services, Inc. dba Healthcare Network Eligible, Funded $1,041,774.00 David Lawrence Mental Health Center, Inc. Eligible, Funded $631,769.00 Goodwill Industries of Southwest Florida, Inc. Eligible, Funded $200,192.00 Grace Place for Children and Families, Inc. Eligible, Funded $57,387.50 Guadalupe Center, Inc. Eligible, Funded $191,218.99 Legal Aid Service of Collier County Eligible, Funded $139,958.75 NAMI Collier County Eligible, Funded $40,000.00 Naples Botanical Garden Eligible, Funded $292,006.00 Naples Senior Center at JFCS Eligible, Funded $127,582.00 NCH Healthcare System, Inc. Eligible, Funded $7,933,015.00 Pace Center for Girls, Collier at Immokalee Eligible, Funded $26,475.00 PANIRA Healthcare Clinic, Inc. Eligible, Funded $427,046.00 Pathways Early Education Center of Immokalee, Inc. Eligible, Funded $50,762.75 Physicians Regional Healthcare System Eligible, Funded $3,990,682.80 RCMA Eligible, Funded $1,153,500.00 Rural Neighborhoods, Incorporated Eligible, Funded $60,000.00 St. Matthew's House Eligible, Funded $528,307.57 The Naples Players Eligible, Funded $66,497.56 The Village School of Naples Eligible, Funded $321,979.74 YMCA of South Collier Eligible, Funded $340,190.87 Conservancy of Southwest Florida Eligible, Funded $10,000.00 Marco Island Charter Middle School, Inc. Eligible, Funded $131,824.06 United Way of Collier and the Keys Eligible, Funded $79,450.00 Greater Naples YMCA Eligible, Funded $372,200.00 Youth Haven, Inc. Eligible, Funded 1 $76,450.00 TOTAL 1 $18,424,731.59 The above are approved for CARES Act Funding. Leo E Ochs, Jr. Collier County Ilia Packet Pg. 214 11.A.2 INELIGIBLE OR OTHERWISE NOT FUNDED Catholic Charities Not Eligible $242,347.50 Emmanuel Lutheran Church Not Eligible $200,285.00 Opera Naples, Inc Not Eligible $10,000.00 Naples Historical Society Not Eligible $3,340.78 Naples Pride Not Eligible $370,000.00 Charity for Change Not Eligible $90,476 Habitat for Humanity Not Eligible $4,850,000.00 Cancer Alliance of Naples Not Eligible $174,000.00 Naples Performing Arts Center Not Eligible $176,475.00 Solaris Health Care Imperial, LLC Not Eligible $68,000.00 Solaris Health Care North Naples, LLC Not Eligible $68,000.00 Faith Lutheran Church Not Eligible $50,000.00 Hardee R Mills Legion Post 135 Not Eligible $15,000.00 City of God Outreach Not Eligible $96,300.00 Mission of Siloam Not Eligible $800,000.00 Unity of Naples Church Not Eligible $64,394.00 Step Smart Not Eligible $32,270.00 Lambs of Faith Preschool Not Eligible $50,000.00 Earn to Learn FI Not Eligible $27,728.00 Doctor's Choice Medical Transport LLC Not Eligible $300,150.00 NIMA Not Eligible $25,000.00 Alcanzando, Inc. Not Eligible $31,566.00 TOTAL NOT ELIGIBLE $7,745,322.28 The Shelter for Abused Women Funded ESG-CV $2,392,666.00 City of Naples Eligible, Not Funded $315,000.00 City of Marco Island Eligible, Not Funded $94,325.00 Immokalee Fire Control District Eligible, Not Funded $24,633.08 Greater Naples Fire Control District Eligible, Not Funded $234,575.00 Convention & Visitors Bureau Eligible, Not Funded $969,680.00 TOTAL NOT ELIGIBLE, NOT FUNDED $4,030,879.08 LO to Ln M a� r a� J 3 a Cn 2 06 v M 0 0 N 0 N r c m E �a .r a Packet Pg. 215 (olepdn zod S3wo : 59cm) •tiV10 SUOI;BOOIIV A13 :IUGWL43BI)V M �.d E V C N M V C) � i L EA v0 (n O V) 0 N a •E � •�, D °° E U � > E p E 0 U � U U C c I I c C: O O C: r_ O O - - O O E E E E o_ o o rn Ln Ln — I� to b4 d4 b4 b4 b4 0 . v E L � C N a)