Agenda 09/08/2020 Item #16E 9 (Expenditures frpom Seminole Tribe Petroleum)09/08/2020
EXECUTIVE SUMMARY
Recommendation to authorize expenditures from the Seminole Tribe of Florida, Inc. d/b/a
Seminole Petroleum, as a single source vendor, for the purchase of gasoline and diesel fuel at its
commercial refueling site located at South Horseshoe Drive, in an amount not to exceed $350,000
annually.
OBJECTIVE: To refuel County vehicles in the most efficient and economical way.
CONSIDERATIONS: Collier County owns over 250 vehicles based at locations in the Horseshoe Drive
area. The closest County refueling stations are located at County Barn Road and the School Board’s
Cougar Lane site off North Airport Road. Both stations are approximately five miles from Horseshoe
Drive. Traveling to these sites to refuel is both inconvenient and inefficient, wasting work hours, fuel, and
adding wear and tear on vehicles.
Seminole Petroleum has a commercial account refueling site located at South Horseshoe Drive. This is an
automated card-operated station open 24-hours a day that provides detailed billing reports for
accountability. It is the only commercial account filling station in the Horseshoe Drive area, so no
competition exists to warrant a formal bidding process. Seminole Petroleum has offered the County both
gasoline and diesel fuel at Oil Price Information Service (OPIS) average price plus $0.12 per gallon. This
equates to $0.20 - $0.30 below retail pump prices.
The Board has approved fuel purchases at the South Horseshoe site since 2001. The last approval, in
2018, expires at the end of FY2020. Staff recommends that the formal bidding process be waived and
continued use of the Seminole Petroleum commercial refueling site on South Horseshoe Drive be
authorized for the period FY 2021 thru FY 2026. Section 11, subsection 11 of Collier County
Procurement Ordinance No. 2017-08, as amended, allows for purchases from a single source “because of
standardization, warranty, or other factors, even though other competitive sources may be available.”
FISCAL IMPACT: Funds for County motor fuel purchases are budgeted in Fleet Management
Administration Fund 521. Expenditures at the Seminole Petroleum refueling site are estimated at
$350,000 annually.
GROWTH MANAGEMENT IMPACT: No Growth Management Impact will result from this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires a majority
vote for approval.-SRT
RECOMMENDATION: To authorize expenditures from Seminole Tribe of Florida, Inc. d/b/a Seminole
Petroleum, as a single source vendor, for the purchase of gasoline and diesel fuel at its commercial
refueling site located at South Horseshoe Drive, in an amount not to exceed $350,000 annually for the
period FY 2021 thru FY 2026.
Prepared by: Dan Croft, Director, Fleet Management Division
16.E.9
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09/08/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.9
Doc ID: 12835
Item Summary: Recommendation to authorize expenditures from the Seminole Tribe of Florida,
Inc. d/b/a Seminole Petroleum, as a single source vendor, for the purchase of gasoline and diesel fuel at
its commercial refueling site located at South Horseshoe Drive, in an amount not to exceed $350,000
annually.
Meeting Date: 09/08/2020
Prepared by:
Title: Operations Analyst, Senior – Fleet Management
Name: Mario Menendez
07/02/2020 7:15 AM
Submitted by:
Title: Division Director - Fleet Management – Fleet Management
Name: Dan Croft
07/02/2020 7:15 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 07/02/2020 8:11 AM
Procurement Services Sara Schneeberger Additional Reviewer Completed 07/06/2020 8:37 AM
Administrative Services Department Paula Brethauer Level 1 Department Reviewer Completed 07/06/2020 11:48 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 07/31/2020 2:28 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/06/2020 9:33 AM
Administrative Services Department Len Price Level 2 Department Head Review Completed 08/26/2020 4:52 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/27/2020 4:52 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/27/2020 5:00 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/28/2020 8:13 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 08/28/2020 8:30 AM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 09/01/2020 12:42 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/08/2020 9:00 AM
16.E.9
Packet Pg. 1792
09/08/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.1
Item Summary: Board ratification of Summary, Consent and Emergency Agenda Items approved
by the County Manager during the Board's scheduled recess. (In Absentia Meeting(s) dated July 28,
2020; August 11, 2020 and August 25, 2020)
Meeting Date: 09/08/2020
Prepared by:
Title: Executive Secretary to County Manager – County Manager's Office
Name: MaryJo Brock
08/25/2020 11:54 AM
Submitted by:
Title: County Manager – County Manager's Office
Name: Leo E. Ochs
08/25/2020 11:54 AM
Approved By:
Review:
Office of Management and Budget MaryJo Brock Level 3 OMB Gatekeeper Review Skipped 08/25/2020 11:54 AM
County Attorney's Office MaryJo Brock Level 3 County Attorney's Office Review Skipped 08/25/2020 11:54 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/01/2020 11:54 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/08/2020 9:00 AM
16.F.1
Packet Pg. 1793
16El
RESOLUTION NO. 2000 - 149
A RESOLUTION AumORlZING mE COUNTY MANAGER TO
APPROVE AND EXECUTE ROUTINE MATTERS ON BEHALF
OF THE BOARD OF COUNTY COMMISSION DURING TIME
PERIODS THAT mE BOARD HAS DESIGNATED AS mE
BOARD'S VACATION SCHEDULE
WHEREAS, Section 125.74, Florida Statutes, and County Ordinance No. 93-72,
as amended, delegate to the County Manager specified duties and responsibilities; and
WHEREAS, during the annual time periods when the Board of County
Commissioners ("Board) has formally designated as the Board's vacation schedule it is
sometimes necessary that the County Manager make decisions, execute agreements or
otherwise authorize actions that cannot await formal action by the Board, which decisions
and actions are subject to ratification by the Board upon its return from its vacation
schedule; and
WHEREAS, the Board desires by this Resolution to establish a continuing policy
regarding authorizing the County Manager to make such "interim decisions" and authorize
such "interim actions."
NOW. THEREFORE. BE IT USOl.VED BV THE BOARD OJ' COlINTV
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
I
1. Each year during the time periods that the Board of County Commissioners
Board") has declared as its vacation schedule, the County Manager is hereby authorized
to make interim decisions llnd authorize interim actions that, but for the Board's vacation
schedule, would await prior approval by the Board as a regular or special called meeting
ofthe Board. This authorization is subject to the following:
2. The County Manager shall make no decision or take any action which as a
matter of law must first be approved by the Board.
3. Every contract or agreement so approved by the County Manager shall be
deemed to include the following provision: "Approval of this Agreement by the County
Manager is subject to formal ratification by the Board of County Commissioners. If the
decision by the County Manager is not ratified by that Board, this Agreement shall be
enforceable against Collier County only to the extent authorized by law in the absence of
such ratification by that Board."
4. All such interim decisions and interim actions by the County Manager must
be within then existing budgetary limitations.
TIllS RESOLUTION adopted this :JJ~ day of ~ ~
motion, second and majority vote favoring adoption. r
2000 after
A~?:.'-1J} ~.%..3.1 2~
J,~_,~'~
A.'fn:St,
DWl9HTE BROCK, Clerk
l~~'~~~.~_"-~.' . '_.:. _:
y:'..e~~7'~~../ By
0;;,"'.:'" Deputy Clerk T T J. CO
Attest IS to Chi nIIn' s
Approved as to Form and S i gRlturt on 1,.
Leg~fficie~cyi
IO--~Thomas C. Palmer
Assistant County Attorney
Chairman
16.F.1.a
Packet Pg. 1794 Attachment: Resolution 2000-149 (13376 : In Absentia Agendas)
COLLIER COUNTY
Board of County Commissioners
Community Redevelopment Agency Board (CRAB)
Airport Authority
AGENDA
Board of County Commission Chambers
Collier County Government Center
3299 Tamiami Trail East, 3rd Floor
Naples, FL 34112
July 28, 2020
9:00 AM
Commissioner Burt Saunders, District 3 – Chair
Commissioner Andy Solis, District 2 – Vice-Chair
Commissioner Donna Fiala, District 1; CRAB Co-Chair
Commissioner Penny Taylor, District 4
Commissioner William L. McDaniel, Jr., District 5; CRAB Co-Chair
NOTICE: All persons wishing to speak on Agenda items must register prior to presentation of the Agenda
item to be addressed. All registered speakers will receive up to three (3) minutes unless the time is
adjusted by the chairman.
Requests to petition the Board on subjects which are not on this agenda must be submitted in writing with
explanation to the County Manager at least 13 days prior to the date of the meeting and will be heard under
“Public Petitions.” Public petitions are limited to the presenter, with a maximum time of ten minutes.
Any person who decides to appeal a decision of this Board will need a record of the proceeding pertaining
thereto, and therefore may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based.
Collier County Ordinance No. 2003-53 as amended by ordinance 2004-05 and 2007-24, requires that all
lobbyists shall, before engaging in any lobbying activities (including but not limited to, addressing the
Board of County Commissioners), register with the Clerk to the Board at the Board Minutes and Records
Department.
If you are a person with a disability who needs any accommodation in order to participate in this proceeding,
you are entitled, at no cost to you, the provision of certain assistance. Please contact the Collier County
Facilities Management Division located at 3335 East Tamiami Trail, Suite 1, Naples, Florida, 34112-5356,
(239) 252-8380; assisted listening devices for the hearing impaired are available in the Facilities
Management Division.
Lunch Recess scheduled for 12:00 Noon to 1:00 P.M
16.F.1.b
Packet Pg. 1795 Attachment: Agenda - Tuesday, July 28, 2020 (13376 : In Absentia Agendas)
1. INVOCATION AND PLEDGE OF ALLEGIANCE
2. AGENDA AND MINUTES
2.A. APPROVAL OF TODAY'S REGULAR, CONSENT AND SUMMARY AGENDA
AS AMENDED (EX PARTE DISCLOSURE PROVIDED BY COMMISSION
MEMBERS FOR CONSENT AGENDA.)
3. SERVICE AWARDS
4. PROCLAMATIONS
5. PRESENTATIONS
6. PUBLIC PETITIONS
7. PUBLIC COMMENTS ON GENERAL TOPICS NOT ON THE CURRENT OR FUTURE
AGENDA
Item 7 to be heard no sooner than 1:00 pm unless otherwise noted.
8. BOARD OF ZONING APPEALS
Item 8 to be heard no sooner than 1:30 pm unless otherwise noted.
9. ADVERTISED PUBLIC HEARINGS
Item 9 to be heard no sooner than 1:30 pm unless otherwise noted.
10. BOARD OF COUNTY COMMISSIONERS
11. COUNTY MANAGER'S REPORT
12. COUNTY ATTORNEY'S REPORT
13. OTHER CONSTITUTIONAL OFFICERS
14. AIRPORT AUTHORITY AND/OR COMMUNITY REDEVELOPMENT AGENCY
14.A. AIRPORT
14.B. COMMUNITY REDEVELOPMENT AGENCY
15. STAFF AND COMMISSION GENERAL COMMUNICATIONS
16. CONSENT AGENDA
All matters listed under this item are considered to be routine and action will be taken by one
motion without separate discussion of each item. If discussion is desired by a member of the
Board, that item(s) will be removed from the Consent Agenda and considered separately.
16.A. GROWTH MANAGEMENT DEPARTMENT
16.F.1.b
Packet Pg. 1796 Attachment: Agenda - Tuesday, July 28, 2020 (13376 : In Absentia Agendas)
16.A.1. Recommendation to amend Exhibit "A" to Resolution No. 2013-239, the
list of Speed Limits on County Maintained Roads, to re-establish the
speed limit within the designated sections of Golden Gate Boulevard and
Everglades Boulevard. (District 5)
16.B. COMMUNITY REDEVELOPMENT AGENCY
16.B.1. Recommendation that the Collier County Board of County
Commissioners (BCC), acting as the Community Redevelopment Agency
(CRA), to award Invitation to Bid (“ITB”) No. 20-7751, Immokalee
Sidewalks Phase II Project, to Coastal Concrete Products LLC. d/b/a
Coastal Site Development in the amount of $821,756.00 and authorize
the Chairman to execute the attached agreement and authorize
necessary budget amendments. (All Districts)
16.C. PUBLIC UTILITIES DEPARTMENT
16.C.1. Recommendation to approve the award of Invitation to Bid # 20-7746,
“Golden Gate Senior Center Renovation” to Waltbillig & Hood General
Contractors, in the amount of $103,344 and authorize the Chairman to
sign the attached Agreement. (District 3)
16.C.2. Recommendation to approve a Second Amendment to License
Agreement with American Tower, L.P., to reflect equipment
modifications to the communications tower at the Big Corkscrew Island
Fire and Rescue Station on Immokalee Road. (District 5)
16.D. PUBLIC SERVICES DEPARTMENT
16.D.1. Recommendation to approve the selection committee’s ranking and
authorize staff to enter into contract negotiations with Kimley-Horn and
Associates Inc., concerning Request for Professional Services #20-
7691RR, “Comprehensive Operations Analysis Study” for the Collier
Area Transit bus system and operations; and if an agreement cannot be
reached with that firm, to continue negotiating with the remaining firms
in ranked order so that a proposed agreement can be brought back for
the Board of County Commissioners’ consideration at a future meeting.
(All Districts)
16.D.2. Recommendation to approve a First Amendment with Quest
Corporation of America, Inc., to oversee a COVID-19 media campaign
and related public assistance, and authorize the Chairman to sign the
attached amendment. (All Districts)
16.E. ADMINISTRATIVE SERVICES DEPARTMENT
16.E.1. Recommendation to approve the administrative report prepared by the
Procurement Services Division for disposal of property and notification
of revenue disbursement. (All Districts)
16.F.1.b
Packet Pg. 1797 Attachment: Agenda - Tuesday, July 28, 2020 (13376 : In Absentia Agendas)
16.E.2. Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual
modifications requiring Board approval. (All Districts)
16.F. COUNTY MANAGER OPERATIONS
16.F.1. Recommendation to approve an Agreement with Rural Neighborhoods
Inc. (“RNI”), providing for an up to one year due diligence period, at no
cost to the County, allowing RNI the ability to explore the future
provision of an essential services housing component on a portion of the
former Golden Gate Golf Course property in coordination with the
County and its planning and engineering firm pertaining to the Board’s
award of Invitation to Negotiate (“ITN”) # 20-7698. (All Districts)
16.G. AIRPORT AUTHORITY
16.G.1. Recommendation to approve the attached Change Order # 5 to
Agreement No. 16-6561 “Design Services for Marco Executive Airport
Terminal,” with Atkins North America to extend the schedule for
Construction Engineering and Inspection (CEI) Services for the Airside
Improvements Two Hundred Twelve (212) Days. (District 1)
16.H. BOARD OF COUNTY COMMISSIONERS
16.I. MISCELLANEOUS CORRESPONDENCE
16.J. OTHER CONSTITUTIONAL OFFICERS
16.J.1. To record in the minutes of the Board of County Commissioners, the
check number (or other payment method), amount, payee, and purpose
for which the referenced disbursements were drawn for the periods
between July 2, 2020 and July 15, 2020 pursuant to Florida Statute
136.06. (All Districts)
16.J.2. Request that the Board approve and determine valid public purpose for
invoices payable and purchasing card transactions as of July 22, 2020.
(All Districts)
16.J.3. Recommendation to provide approval to designate the Sheriff as the
official applicant and point of contact for the U.S. Department of Justice,
Office of Justice Programs, Bureau of Justice Assistance Edward Byrne
Memorial Justice Assistance Grant (JAG) FY ‘20 Local Standard grant.
Authorize the acceptance of the grant when awarded, approve
associated budget amendments and approve the Collier County Sheriff’s
Office to receive and expend 2020 JAG Standard grant funds. (All
Districts)
16.K. COUNTY ATTORNEY
17. SUMMARY AGENDA
This section is for advertised public hearings and must meet the following criteria: 1) A
recommendation for approval from staff; 2) Unanimous recommendation for approval by the
16.F.1.b
Packet Pg. 1798 Attachment: Agenda - Tuesday, July 28, 2020 (13376 : In Absentia Agendas)
Collier County Planning Commission or other authorizing agencies of all members present and
voting; 3) No written or oral objections to the item received by staff, the Collier County
Planning Commission, other authorizing agencies or the Board, prior to the commencement of
the BCC meeting on which the items are scheduled to be heard; and 4) No individuals are
registered to speak in opposition to the item. For those items which are quasi-judicial in nature,
all participants must be sworn in.
18. ADJOURN
Inquiries concerning changes to the Board’s Agenda should be made to the County Manager’s Office at
252-8383.
16.F.1.b
Packet Pg. 1799 Attachment: Agenda - Tuesday, July 28, 2020 (13376 : In Absentia Agendas)