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Agenda 09/08/2020 Item #16D 2 (FHA Flexible Funding)09/08/2020 EXECUTIVE SUMMARY Recommendation to approve the electronic submittal of an FY19/20 grant application for the Federal Highway Administration Flexible Funding in the amount of $250,000 for Americans with Disabilities Act (ADA) improvements to existing bus stops throughout Collier County through the Federal Transit Award Management System. OBJECTIVE: To obtain grant funds to provide enhanced ADA accessibility for Collier Area Transit (CAT) Passengers. CONSIDERATIONS: During the November 8, 2019, Collier Metropolitan Planning Organization (MPO) Board meeting, the MPO Board approved projects to spend down the Fiscal Year 2020 Surface Transportation Urban Area Box funds. One of the projects approved was to make ADA improvements to up to fifteen (15) bus stops throughout Collier County. Collier County was provided $250,000 in FY19/20 for this purpose. In order to utilize these funds for a transit project, a grant application must be created in the Federal Transit Administration (FTA) Transit Award Management System (TrAMS). The application has been prepared and attached for the Board of County Commissioners (Board) approval. Approval of this Item will authorize its transmittal in TrAMS to FTA. The grant requires a twenty percent (20%) match for transit projects. Collier County has requested and received approval from the Florida Department of Transportation (FDOT) to use $62,500 in transportation development credits as a soft match for the grant. After review and approval from FTA, the grant application will be electronically executed in TrAMS by the Public Services Department Head who was appointed by the Board to act as their designee. The Public Transit & Neighborhood Enhancement Division (PTNE) and the Office of Management and Budget (OMB) Grants Compliance staff will also use this system to manage the projects and submit all required reports. FISCAL IMPACT: The total project cost is $312,500 and the grant apportionment is $250,000. Upon receipt of award, a Budget Amendment will be required to recognize grant funds when FTA awards the grant to PTNE. Collier County has requested and received approval from FDOT for the use of transportation development credits in the amount of $62,500 as a soft match to comply with the twenty percent (20%) match requirement. GROWTH MANAGEMENT IMPACT: Transit capital improvements supports the goals and objectives of the Transportation Element of the Growth Management Plan. LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires a majority vote for Board action. -JAB RECOMMENDATION: To authorize the electronic submittal of the FY19/20 Federal Highway Administration Flexible Funding grant application in the amount of $250,000 for ADA improvements to existing bus stops throughout Collier County through the FTA Transit Award Management System. Prepared By: Joshua Thomas, Operations Analyst, Community & Human Services Division ATTACHMENT(S) 1. Grant Application (PDF) 16.D.2 Packet Pg. 1062 09/08/2020 2. 447008 TDC Request (PDF) 3. 447008 TDC Approval (PDF) 16.D.2 Packet Pg. 1063 09/08/2020 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.2 Doc ID: 13106 Item Summary: Recommendation to approve the electronic submittal of an FY19/20 grant application for the Federal Highway Administration Flexible Funding in the amount of $250,000 for Americans with Disabilities Act (ADA) improvements to existing bus stops throughout Collier County through the Federal Transit Award Management System. Meeting Date: 09/08/2020 Prepared by: Title: Grants Support Specialist – Community & Human Services Name: Joshua Thomas 08/04/2020 9:04 AM Submitted by: Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement Name: Michelle Arnold 08/04/2020 9:04 AM Approved By: Review: Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 08/04/2020 2:44 PM Community & Human Services Kristi Sonntag Additional Reviewer Completed 08/05/2020 3:32 PM Community & Human Services Tami Bailey Additional Reviewer Completed 08/06/2020 8:38 AM Community & Human Services Blanca Aquino Luque Additional Reviewer Completed 08/07/2020 4:44 PM Community & Human Services Cormac Giblin Additional Reviewer Completed 08/11/2020 2:03 PM Community & Human Services Maggie Lopez Additional Reviewer Completed 08/17/2020 4:03 PM Operations & Veteran Services Kimberley Grant Level 1 Reviewer Completed 08/18/2020 4:26 PM Public Services Department Todd Henry Level 1 Division Reviewer Completed 08/19/2020 8:27 AM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 08/19/2020 11:32 AM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 08/19/2020 3:11 PM Grants Nicole Diaz Level 2 Grants Review Completed 08/21/2020 3:55 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/21/2020 3:57 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/24/2020 8:58 AM Budget and Management Office Ed Finn Additional Reviewer Completed 08/26/2020 10:38 AM Grants Therese Stanley Additional Reviewer Completed 08/27/2020 3:54 PM County Manager's Office Sean Callahan Level 4 County Manager Review Completed 08/31/2020 4:59 PM 16.D.2 Packet Pg. 1064 09/08/2020 Board of County Commissioners MaryJo Brock Meeting Pending 09/08/2020 9:00 AM 16.D.2 Packet Pg. 1065 DOT FTA U.S. Department of Transportation Federal Transit Administration Application Federal Award Identification Number (FAIN) 1032-2020-5 Temporary Application Number 1032-2020-5 Application Name Collier County FY20 FHWA Flex Funds-ADA Improvements Application Status In-Progress Application Budget Number 0 Period of Performance Start Date N/A Original Period of Performance End Date 3/30/2026 Current Period of Performance End Date N/A Revision #: N/A Part 1: Recipient Information Name: Collier, County Of Recipient ID Recipient OST Type Recipient Alias Recipient DUNS 1032 County Agency COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 076997790 Location Type Address City State Zip Headquarters 3299 TAMIAMI TRL E STE 700 NAPLES FL 341125749 Physical Address 3299 TAMIAMI TRL E STE 700 NAPLES FL 34112 Mailing Address 3299 TAMIAMI TRAIL E NAPLES FL 34112 Union Information Union Name TRANSPORT WORKERS UNION, AFL-CIO Address 1 122 Dixie Lane Address 2 16.D.2.a Packet Pg. 1066 Attachment: Grant Application (13106 : FY2019/2020 FHWA Flex Grant Application) City Cocoa Beach State Florida Zipcode 32931 Contact Name Kevin Smith Telephone 8667954255 Fax E-mail jptwu500@aol.com Website Union Name TRANSPORT WORKERS UNION, AFL-CIO Address 1 122 Dixie Lane Address 2 City Cocoa Beach State Florida Zipcode 32931 Contact Name Kevin Smith Telephone 8667954255 Fax 3217848847 E-mail Kevin.Smith@SCLS-LLC.com Website Part 2: Application Information Title: Collier County FY20 FHWA Flex Funds-ADA Improvements FAIN Application Status Application Type Date Created Last Updated Date From TEAM? 1032-2020- 5 In-Progress Grant 5/29/2020 5/29/2020 No Application Executive Summary Collier County will use FHWA flex funds in the amount of $250,000 for ADA Improvements for up to 15 existing bus stop sites to enhance ADA accessibility. Collier County will use Transportation Development Credits in the amount of $62,500 as a soft match for this grant. The authorizing Transportation Development Credit letter is attached to the grant. Information required from Federal Aid Coordinator: Recipient Name: Collier County Board of County Commissioners Financial Project # 447008.1 STIP Page #20-06F TIP Page # 109E-F FAC/WP Fund XUx12+DDRF FAP Number FTA X-001A Copy of Grant Application first page (FedTech Bulletin 04-01) Frequency of Milestone Progress Reports (MPR) No Selection Made 16.D.2.a Packet Pg. 1067 Attachment: Grant Application (13106 : FY2019/2020 FHWA Flex Grant Application) Frequency of Federal Financial Reports (FFR) No Selection Made Does this application include funds for research and/or development activities? This award does not include research and development activities. Pre-Award Authority This award is not using Pre-Award Authority. Does this application include suballocation funds? Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds. Will this Grant be using Lapsing Funds? No Selection Made Will indirect costs be applied to this application? This award does not include an indirect cost rate. Indirect Rate Details: N/A Requires E.O. 12372 Review No, this application does not require E.O. 12372 Review. Delinquent Federal Debt No, my organization does not have delinquent federal debt. Application Point of Contact Information First Name Last Name Title E-mail Address Phone Judith Sizensky Grants Coordinator judith.sizensky@colliercountyfl.gov (239) 252-5877 Application Budget Control Totals Funding Source Section of Statute CFDA Number Amount FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $250,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $62,500 Adjustment $0 Total Eligible Cost $250,000 Application Budget 16.D.2.a Packet Pg. 1068 Attachment: Grant Application (13106 : FY2019/2020 FHWA Flex Grant Application) Project Number Budget Item FTA Amount Non- FTA Amount Total Eligible Amount Quantity 1032-2020-5-P1 119-00 (119-) Bus Associated Transit Improvements $250,000.00 $0.00 $250,000.00 15 1032-2020-5-P1 11.93.09 CONSTRUCT ENHANCED ADA ACCESS $250,000.00 $0.00 $250,000.00 15 Discretionary Allocations This application does not contain discretionary allocations. Part 3: Project Information Project Title: Collier County FY20 FHWA Flex Funds-ADA Improvements Project Number Temporary Project Number Date Created Start Date End Date 1032-2020-5-P1 1032-2020-5-P1 7/31/2020 1/1/2021 12/31/2022 Project Description Collier County will use FHWA flex funds in the amount of $250,000 for ADA Improvements for up to 15 existing bus stop sites to enhance ADA accessibility. Collier County will use Transportation Development Credits in the amount of $62,500 as a soft match for this grant. The overall start and end dates for this project are 01/01/21-12/31/22. Collier County will follow all 3rd party procurement policies as defined in C4220.1F (Third Party Contracting Guidance). Collier County will ensure that contractors procured will not be on the FTA Suspension and Debarment list. The authorizing Transportation Development Credit letter is attached to the grant. Information required from Federal Aid Coordinator: Recipient Name: Collier County Board of County Commissioners Financial Project # 447008.1 STIP Page #20-06F TIP Page # 109E-F FAC/WP Fund XUx12+DDRF FAP Number FTA X-001A Copy of Grant Application first page (FedTech Bulletin 04-01) Project Benefits Collier County residents and visitors who utilize the Collier Area Transit System will benefit from this project as it will provide enhanced ADA accessibility to bus stops on multiple bus routes. Additional Information None provided. Location Description Collier County Security No -- our organization will NOT expend at least 1% of the 5307 funds in this application for security- related projects 16.D.2.a Packet Pg. 1069 Attachment: Grant Application (13106 : FY2019/2020 FHWA Flex Grant Application) Project Location (Urbanized Areas) UZA Code Area Name 120000 Florida 123610 Bonita Springs, FL Congressional District Information State District Representative Florida 12 Gus M Bilirakis Program Plan Information STIP/TIP Date: N/A Description: N/A UPWP Date: N/A Description: N/A Long Range Plan Date: N/A Description: N/A Project Control Totals Funding Source Section of Statute CFDA Number Amount FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $250,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $62,500 Adjustment $0 Total Eligible Cost $250,000 Project Budget 16.D.2.a Packet Pg. 1070 Attachment: Grant Application (13106 : FY2019/2020 FHWA Flex Grant Application) Project Number Budget Item FTA Amount Non- FTA Amount Total Eligible Amount Quantity 1032-2020-5-P1 119- 00 (119-) Bus Associated Transit Improvements $250,000.00 $0.00 $250,000.00 15 1032-2020-5-P1 11.93.09 CONSTRUCT ENHANCED ADA ACCESS $250,000.00 $0.00 $250,000.00 15 Project Budget Activity Line Items Budget Activity Line Item: 11.93.09 - CONSTRUCT ENHANCED ADA ACCESS Scope Name / Code Line Item # Line Item Name Activity Quantity Bus Associated Transit Improvements (119-00) 11.93.09 CONSTRUCT ENHANCED ADA ACCESS CONSTRUCTION 15 Extended Budget Description Collier County will use funding in the amount of $250,000 to construct ADA accessibility improvements to existing bus stop locations for up to 15 bus stops. Collier County will use transportation development credits in the amount of $62,500 from FDOT as a soft match for the project. Collier County will follow all 3rd party procurement policies as defined in C4220.1F (Third Party Contracting Guidance). Collier County will ensure that contractors procured will not be on the FTA Suspension and Debarment list. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $250,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $62,500 Adjustment $0 Total Eligible Cost $250,000 Milestone Name Est. Completion Date Description Start Date 1/1/2021 16.D.2.a Packet Pg. 1071 Attachment: Grant Application (13106 : FY2019/2020 FHWA Flex Grant Application) RFP Date 3/31/2021 Contract Award Date 6/30/2021 Contract End Date 8/31/2022 End Date 12/31/2022 Project Environmental Findings Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 05: Activities, including repairs, replacements, and rehabilitations, designed to promote transportation safety, security, accessibility and effective communication within or adjacent to existing right-of-way, such as: the deployment of Intelligent Transportation Systems and components; installation and improvement of safety and communications equipment, including hazard elimination and mitigation; installation of passenger amenities and traffic signals; and retrofitting existing transportation vehicles, facilities or structures, or upgrading to current standards. Date Description Date Class IIc CE Approved Part 4: Fleet Details No fleet data exists for this application. Part 5: FTA Review Comments There are no review comments to display at this time. Part 6: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-26, October 1, 2019) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided 16.D.2.a Packet Pg. 1072 Attachment: Grant Application (13106 : FY2019/2020 FHWA Flex Grant Application) below. Upon execution of this Grant Agreement by the Recipient named below, the Recipient affirms this FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this Grant Agreement. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(26), October 1, 2019, http://www.transit.dot.gov, (2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. WHEN THE TERM “FTA AWARD” OR “AWARD” IS USED, EITHER IN THIS GRANT AGREEMENT OR THE APPLICABLE MASTER AGREEMENT, “AWARD” ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN. FTA AWARD Federal Transit Administration (FTA) hereby awards a Federal Grant as follows: Recipient Information Recipient Name: Collier, County Of Recipient ID: 1032 DUNS No: 076997790 Application Information Federal Award Identification Number: 1032-2020-5 Application Name: Collier County FY20 FHWA Flex Funds-ADA Improvements Application Start Date: N/A Original Award End Date: 3/30/2026 Current Award End Date: N/A Application Executive Summary: Collier County will use FHWA flex funds in the amount of $250,000 for ADA Improvements for up to 15 existing bus stop sites to enhance ADA accessibility. Collier County will use Transportation Development Credits in the amount of $62,500 as a soft match for this grant. The authorizing Transportation Development Credit letter is attached to the grant. Information required from Federal Aid Coordinator: Recipient Name: Collier County Board of County Commissioners Financial Project # 447008.1 STIP Page #20-06F TIP Page # 109E-F 16.D.2.a Packet Pg. 1073 Attachment: Grant Application (13106 : FY2019/2020 FHWA Flex Grant Application) FAC/WP Fund XUx12+DDRF FAP Number FTA X-001A Copy of Grant Application first page (FedTech Bulletin 04-01) Research and Development: This award does not include research and development activities. Indirect Costs: This award does not include an indirect cost rate. Suballocation Funds: Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds. Pre-Award Authority: This award is not using Pre-Award Authority. Application Budget Total Application Budget: $250,000.00 Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $250,000.00 Amount of Non-Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00 Total FTA Amount Awarded and Obligated (in U.S. Dollars): $250,000.00 Total Non-Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00 Application Budget Control Totals (The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached) Funding Source Section of Statute CFDA Number Amount FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $250,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $62,500 Adjustment $0 Total Eligible Cost $250,000 (The Transportation Development Credits are not added to the amount of the Total Award Budget.) U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: 16.D.2.a Packet Pg. 1074 Attachment: Grant Application (13106 : FY2019/2020 FHWA Flex Grant Application) Original Certification Date: Special Conditions There are no special conditions. FINDINGS AND DETERMINATIONS By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award may be made. FTA AWARD OF THE GRANT AGREEMENT Awarded By: FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION Contact Info: Award Date: EXECUTION OF THE GRANT AGREEMENT Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the Federal Government awarded Federal assistance for this Grant Agreement. By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the Recipient: (1) Affirms this FTA Award, (2) Adopts and ratifies all of the following information it has submitted to FTA: (a) Statements, (b) Representations, (c) Warranties, (d) Covenants, and (e) Materials, (3) Consents to comply with the requirements of this FTA Award, and (4) Agrees to all terms and conditions set forth in this Grant Agreement. Executed By: Collier, County Of 16.D.2.a Packet Pg. 1075 Attachment: Grant Application (13106 : FY2019/2020 FHWA Flex Grant Application) 16.D.2.bPacket Pg. 1076Attachment: 447008 TDC Request (13106 : FY2019/2020 FHWA Flex Grant Application) Florida Department of Transportation RON DESANTIS GOVERNOR 801 N. Broadway Avenue Bartow, FL 33830 KEVIN J. THIBAULT, P.E. SECRETARY Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov July 17, 2020 Michelle Arnold Public Transit & Neighborhood Enhancement Division (PTNE) Director Collier Area Transit 8300 Radio Road Naples, FL 34104 RE: Transportation Development Credit Request: State Fiscal Year 2019/2020 Federal Transit Administration Section 5307 Capital Grant Application Federal Grant Management Project Number: 1032-2020-5 State Financial Management Number: 447008-1-94-01 Dear Ms. Arnold: This letter responds to Collier Area Transit's request on June 3, 2020 to the Florida Department of Transportation for $62,500.00 in Transportation Development Credits (TDCs) to be used as “soft match” for Collier Area Transit State Fiscal Year 2019/2020 Section 5307 capital grant application to the Federal Transit Administration (FTA). This grant will be used for ADA improvements to up to five existing bus stop sites. The Department concurs with Collier Area Transit's request by authorizing the $62,500.00, according to the enclosed Department memorandum of June 30, 2020 from Gerard O’Rourke, State Freight and Logistics Administrator. The following two actions are very important for Collier Area Transit staff to carry out: 1. The amount and the use of these TDCs, the Department’s Financial Management Project Number and the page in the State Transportation Improvement Plan (STIP) where this project is listed should be included in Collier Area Transit's FTA Section 5307 grant application project budget sheets, and 2. Please send a copy of this letter and Mr. O’Rourke’s authorization memorandum to the FTA Project Manager for Collier Area Transit. Please feel free to contact me at 863-519-2321 or at dale.hanson@dot.state.fl.us should you need additional information or assistance. 16.D.2.c Packet Pg. 1077 Attachment: 447008 TDC Approval (13106 : FY2019/2020 FHWA Flex Grant Application) Sincerely, Dale Hanson Transit Projects Coordinator Enclosure: 1 CC: Joshua Thomas, Collier County Judity Sizensky, Collier County Michelle Peronto, Transit Programs Administrator, FDOT 16.D.2.c Packet Pg. 1078 Attachment: 447008 TDC Approval (13106 : FY2019/2020 FHWA Flex Grant Application) Florida Department of Transportation RON DESANTIS GOVERNOR 605 Suwannee Street Tallahassee, FL 32399-0450 KEVIN J. THIBAULT, P.E. SECRETARY www.fdot.gov MEMORANDUM DATE: June 30, 2020 TO: Dale Hanson, District 1, Transit Programs Administrator FROM: Gerard O’Rourke, State Freight and Logistics Administrator COPY: Courtney Roberts (FTA), Cynthia Lorenzo, Elizabeth Stutts, Erin Schepers, files SUBJECT: Authorization for the Use of State Toll Revenue Credits as FTA “Soft Match” for Collier Area Transit’s application, FM# 447008-1-94-01 for FTA FFY19, Section 5307 Grant Application Number 1032-2020-5 This is in response to the memorandum dated June 12, 2020, requesting the Department’s authority to grant a request by Collier Area Transit to use state toll revenue credits in the amount of $62,500 as soft match for the pending capital portion of their FTA Section 5307 grant application. In accordance with Title 23 United States Code Section 120(i)(1) and the State of Florida’s adopted policy regarding the use of toll revenue credits for public transit capital and planning projects, we concur with your determination of eligibility and hereby authorize Collier Area Transit to use $62,500 of Florida toll revenue credits as soft match for these FTA projects. Use of the toll revenue credits as soft match will effectively allow for FTA funding of capital projects at a 100% federal share. When providing a copy of this authorization to Collier Area Transit please ask them to reference the use of this credit in their project budget sheets of their FTA application and send a copy of this authorization letter to their FTA Project Manager. Also include the item number reference where these projects are included in the STIP. FDOT will work with the Federal Highway Administration to ensure that the use of the toll revenue credits is properly accounted and recorded. If you have any questions, please contact Heather Kay, Federal Grants Manager, at 850-414-4529. GO/hk DocuSign Envelope ID: 455FA9A2-6E11-4EB2-896E-374E353F59A0 16.D.2.c Packet Pg. 1079 Attachment: 447008 TDC Approval (13106 : FY2019/2020 FHWA Flex Grant Application)