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Agenda 09/08/2020 Item #16A15 (Beautification Grant)09/08/2020 EXECUTIVE SUMMARY Recommendation to approve the submittal of a Beautification Grant application to the Florida Department of Transportation for a project in which Collier County will be reimbursed up to $100,000 for median landscape and irrigation improvements on State Road 84, Davis Boulevard from Airport-Pulling Road to County Barn Road. OBJECTIVE: To provide median landscape and irrigation improvements for medians #9 to median #27 of State Road 84, Davis Boulevard from Airport-Pulling Road to County Barn Road with funding assistance from a Florida Highway Beautification grant and to provide maintenance activity in accordance with the terms of the Agreement. CONSIDERATIONS: The grant will provide for the improvements on State Road 84, Davis Boulevard (Road ID: 03001000, Mile Post 0.000 to Mile Post 3.251) between Airport-Pulling Road to County Barn Road, at an estimated installation cost of $297,098.55. The Florida Highway Beautification grant applicants are to be submitted by October 1, 2020. If awarded, Collier County’s request for $100,000 will be earmarked by the Florida Department of Transportation for the Fiscal Year 2021 Florida Highway Beautification Grant program. The grant will address plant replacements, irrigation renovations, and Hurricane Irma replacements. Project Milestones Dates Board Approval of Grant Application September 2020 FDOT Florida Highway Beautification Application Due October 1, 2020, 5:00 pm EST FDOT Selection Letter of Acceptance Approximately December 2020 BCC Acceptance of Grant Award January 2021 Final Completion of Plans; FDOT Approval/BCC Approval of Grant and Attachments March 2021 Project Completion December 2021 The Florida Highway Beautification grant applicants are to be submitted on October 1, 2020. If awarded, Collier County’s request for $100,000 will be earmarked by the Florida Department of Transportation for the Fiscal Year 2021 Florida Highway Beautification Grant program. Collier County is applying for grants for medians that are already landscaped and the match is through maintenance dollars that are already budgeted in the program. The grant will address plant replacements, irrigation renovations, and Hurricane Irma replacements. Grant applicants may submit an unlimited number of grant applications, for any number of project sites. Each grant will be limited to a maximum of 10% ($100,000) of the total Florida Department of Transportation’s beautification grants budget of $1,000,000. The proposed resolution is required with the application. If the grant is awarded, the agreement will be brought to the Board at a subsequent meeting. The proposed resolution will give the Chairman authorization to sign the future agreement with the Florida Department of Transportation. FISCAL IMPACT: If awarded, grant funds, in the amount of $100,000.00 would be appropriated in Grant Fund (711). Funding for the local contribution, estimated at $522,159.22, consisting of in house design, the balance of installation costs and ongoing maintenance costs, is available in Landscape Capital Fund (112), Operating Project (31112). 16.A.15 Packet Pg. 455 09/08/2020 As an existing roadway segment, State Road 84, Davis Boulevard from Airport -Pulling Road to County Barn Road, the annual maintenance cost has been included in the FY21 budget within Landscape Capital Fund (112), Operating Project (31112). The Source of funds will be a transfer from the Unincorporated Area General Fund (111). GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for approval. -JAB RECOMMENDATION: That the board approves the submittal of a Beautification Grant application from the Florida Department of Transportation for a project in which Collier County will be reimbursed up to $100,000 for median landscape and irrigation improvements on State Road 84, Davis Boulevard from Airport-Pulling Road to County Barn Road. Prepared By: James M. McCord, Landscape Operations Manager, Road Maintenance Division ATTACHMENT(S) 1. Davis Blvd_Ap to CB_cao_Rev 8-5-20 (flat) (PDF) 2. 2_SR-84 Airport TO County Barn Road (PDF) 16.A.15 Packet Pg. 456 09/08/2020 COLLIER COUNTY Board of County Commissioners Item Number: 16.A.15 Doc ID: 12986 Item Summary: Recommendation to approve the submittal of a Beautification Grant application to the Florida Department of Transportation for a project in which Collier County will be reimbursed up to $100,000 for median landscape and irrigation improvements on State Road 84, Davis Boulevard from Airport-Pulling Road to County Barn Road. Meeting Date: 09/08/2020 Prepared by: Title: Manager - Landscape Operations – Growth Management Department Name: Pamela Lulich 07/27/2020 8:44 AM Submitted by: Title: Dept Head - Growth Management – Growth Management Department Name: Thaddeus Cohen 07/27/2020 8:44 AM Approved By: Review: Road Maintenance Joseph Delate Additional Reviewer Completed 07/27/2020 10:55 AM Growth Management Department Lisa Abatemarco Additional Reviewer Completed 07/27/2020 1:07 PM Road Maintenance Albert English Additional Reviewer Completed 07/27/2020 1:48 PM Capital Project Planning, Impact Fees, and Program Management Gloria Herrera Additional Reviewer Completed 07/28/2020 8:06 AM Growth Management Department Judy Puig Level 1 Reviewer Completed 07/28/2020 9:23 AM Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 08/03/2020 2:49 PM Growth Management Department Gene Shue Additional Reviewer Completed 08/03/2020 4:12 PM Growth Management Department Thaddeus Cohen Department Head Review Completed 08/04/2020 11:09 AM Grants Valerie Fleming Level 2 Grants Review Completed 08/05/2020 1:37 PM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 08/07/2020 2:39 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/07/2020 2:49 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/13/2020 10:14 AM Office of Management and Budget Laura Zautcke Additional Reviewer Completed 08/13/2020 3:29 PM Grants Therese Stanley Additional Reviewer Completed 08/26/2020 5:41 PM County Manager's Office Sean Callahan Level 4 County Manager Review Completed 09/01/2020 12:37 PM Board of County Commissioners MaryJo Brock Meeting Pending 09/08/2020 9:00 AM 16.A.15 Packet Pg. 457 16.A.15.a Packet Pg. 458 Attachment: Davis Blvd_Ap to CB_cao_Rev 8-5-20 (flat) (12986 : FDOT Grant Application: Davis Blvd.(Airport-Pulling Rd.-County Barn Rd.)) 16.A.15.a Packet Pg. 459 Attachment: Davis Blvd_Ap to CB_cao_Rev 8-5-20 (flat) (12986 : FDOT Grant Application: Davis Blvd.(Airport-Pulling Rd.-County Barn Rd.)) 16.A.15.a Packet Pg. 460 Attachment: Davis Blvd_Ap to CB_cao_Rev 8-5-20 (flat) (12986 : FDOT Grant Application: Davis Blvd.(Airport-Pulling Rd.-County Barn Rd.)) Signature: _____________________________________________Date: Position/Title: 16.A.15.a Packet Pg. 461 Attachment: Davis Blvd_Ap to CB_cao_Rev 8-5-20 (flat) (12986 : FDOT Grant Application: Davis Blvd.(Airport-Pulling Rd.-County Barn Rd.)) 16.A.15.a Packet Pg. 462 Attachment: Davis Blvd_Ap to CB_cao_Rev 8-5-20 (flat) (12986 : FDOT Grant Application: Davis Blvd.(Airport-Pulling Rd.-County Barn Rd.)) 16.A.15.a Packet Pg. 463 Attachment: Davis Blvd_Ap to CB_cao_Rev 8-5-20 (flat) (12986 : FDOT Grant Application: Davis Blvd.(Airport-Pulling Rd.-County Barn Rd.)) Florida Department of Transportation RON DESANTIS GOVERNOR 801 N. Broadway Avenue Bartow, FL 33830 KEVIN J. THIBAULT, P.E. SECRETARY www.fdot.gov Pamela J. Lulich, PLA, CPM, Landscape Operations Manager Road Maintenance Division 2885 Horseshoe Drive South, Naples Florida 34104 Dear Pam, The Collier County has requested authorization from the Department to proceed with a Beautification Grant Application for the year of 2021 for the proposed landscape improvements for SR-84 (Roadway ID #03001000) are from Mile Post 1.005 (at the Airport Pulling Road intersection to Mile Post 3.251 (at the County Barn Road intersection). Upon examination of District One’s five year Work Plan we have found no proposed FDOT projects, roadway or landscape, that will conflict with the proposed beautification project. This Letter of Authorization allows Collier County to proceed with their Beautification Grant submittal for the year of 2021. Please retain a copy for your records. A copy of this letter will be required to be submitted with your grant application. Sincerely, Darryl Richard, RLA District One Beautification Grant Coordinator 16.A.15.b Packet Pg. 464 Attachment: 2_SR-84 Airport TO County Barn Road (12986 : FDOT Grant Application: Davis Blvd.(Airport-Pulling Rd.-County Barn Rd.)) Growth Management Department | Road Maintenance Division | 4800 Davis Blvd. | Naples, FL 34104 | 239-252-8924 | www.CollierCountyFL.Gov July 21, 2020 Darryl Richard, District Landscape Architect (DLA) FDOT, District One 801 North Broadway Avenue Bartow, FL 33830 RE: Request for a Letter of Authorization to proceed with a Florida Department of Transportation (FDOT) Beautification Grant Application for Davis Boulevard (SR-84) from Airport Pulling Road to County Barn Road Dear Mr. Richard, On the behalf of Collier County Road Maintenance Division (CCRMD), I am requesting for you to provide an authorization from FDOT for us to proceed with the application process to qualify for a 2021 Beautification Grant. If awarded, the Beautification Grant will assist with funding for the proposed landscape improvements on Davis Boulevard (SR-84) from Airport Pulling Road to County Barn Road that will be delineated in the formal application. The landscape improvements project limits for SR-84 (Roadway ID #03001000) are from Mile Post 1.005 (at the Airport Pulling Road intersection to Mile Post 3.251 (at the County Barn Road intersection). CCRMD humbly requests for you to please review the District One’s Five-Year Work Plan as to identify any potential conflicts with our proposed landscape beautification project. Upon your determination of ‘no conflict’, please at your earliest convenience issue CCRMD a formal Letter of Authorization allowing us to proceed with the abovementioned project’s FDOT Beautification Grant Application process for the fiscal year of 2021. Thank your time and thoughtful consideration of this request. Please let me know if you have any questions pertaining to this request. Kindest Regards, James M. McCord, RLA, LEED®, CIC, CID, CLIA & EPA WaterSense® Partner CCRMD Landscape Operations Manager 2885 Horseshoe Drive South, Naples Florida 34104 Phone: 239.252.8924 Fax: 239.774.6406 James.McCord@colliercountyfl.gov CC: Joseph Delate, CCRMD Principal Project Manager; Pam Lulich, CCRMD Landscape Operations Manager No WP conflict per FDOT GIS data base on 8/13/2020. D. Richard, DLA Growth Management Department Road Maintenance Division Go^er County 16.A.15.b Packet Pg. 465 Attachment: 2_SR-84 Airport TO County Barn Road (12986 : FDOT Grant Application: Davis Blvd.(Airport-Pulling Rd.-County Barn Rd.))