Agenda 07/14/2020 Item #16E12 (Change Orders and Other Contractual Modifications)07/14/2020
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Two (2) change orders that in aggregate modify contracts by $6,134.40 and add 14 calendar days
to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Three (3) after the fact memos with a fiscal impact of $4,213.16 for additional services
FISCAL IMPACT: The net total for the five (5) items is $10,347.56.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0714 After the Fact Report - FY20 (PDF)
2. 0714 After the Fact Backup - FY20 (PDF)
3. 0714 Change Order Report Revised - FY20 (PDF)
4. 0714 Change Order Backup Revised - FY20 (PDF)
16.E.12
Packet Pg. 2605
07/14/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.12
Doc ID: 12786
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 07/14/2020
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
06/26/2020 4:34 PM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
06/26/2020 4:34 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 06/26/2020 4:42 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 06/29/2020 10:20 AM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 06/29/2020 2:43 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 06/30/2020 10:24 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 06/30/2020 12:11 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 06/30/2020 1:11 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/30/2020 2:08 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 07/01/2020 11:37 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 07/05/2020 8:10 PM
Board of County Commissioners MaryJo Brock Meeting Pending 07/14/2020 9:00 AM
16.E.12
Packet Pg. 2606
Item Page #Contract or Purchase OrderDate Description of Project Vendor Name Division ‐ DirectorFiscal Impact for Additional ServicesOutstanding InvoicesDescription1116-6665 4500200897 and 45002014896/4/2020Internet and phone services for the Accelerator ProgramCentury LinkCorporate Business Operations - Sean Callahan$4,213.16 $4,213.16 Division staff did not timely complete the required transfer or obtain valid purchase orders.21418-7432-AH 45002014566/19/2020Architectural Services for Roberts Ranch HouseBender & Associates Architects, P.A.Community and Human Services - Kristi Sonntag$0.00 $57,030.20Division staff did not properly submit a notice to proceed per the contract and the firm started work prior to receiving a proper notice to proceed.31615-6363 45001748646/22/2020 Golden Gate OutfallsEnviro Waste Services GroupCapital Project Planning - Amy Patterson$0.00 $46,430.62Division staff did not revise their notice to proceed to add the additional time required to complete the project.Meeting DateTotal number of After the Fact MemosFiscal Impact for Additional ServicesOutstanding Invoices7/14/2020 3 $4,213.16 $107,673.9816.E.12.aPacket Pg. 2607Attachment: 0714 After the Fact Report - FY20 (12786 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Jen Reynolds Corporate Business Operations
Sean Callahan Century Link
$4,213.16 4600004214 4500200987 & 4500201489
✔
When Collier County took over all aspects of running the Accelerator Program from Economic
Incubators in July 2019, there were difficulties getting the invoicing transferred to Collier County.
CenturyLink is one of those accounts. There was confusion on the part of the Division Director as
to who was supposed to pay the charges for internet and phone services. After discussion with
the Collier County IT Department, it is clear that the Accelerator program incurred and was
responsible for payment of these services. As none of the invoices being submitted by the
vendor were being paid timely and there was a lack of follow-up from the Division, several
months of invoices have accrued that need to be paid.
We are asking for an After the Fact approval to pay all previous Century Link past due invoices.
$2,442.14 for the Naples Accelerator and $1,771.02 for the Culinary Accelerator at Immokalee.
With the development of the new Corporate Business Operations division and all financial
processes being centralized, this should not happen in the future. All divisions have been
informed of the processes to go through for purchasing.
Jen Reynolds
ReynoldsJennifer Digitally signed by
ReynoldsJennifer
Date: 2020.06.04 16:17:34 -04'00'
Sean Callahan
CallahanSean Digitally signed by CallahanSean
Date: 2020.06.04 16:21:24 -04'00'
1 116.E.12.b
Packet Pg. 2608 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
104
ECONOMIC INCUBATORS INC
Account # 87247546
Phone # 239-935-8288
Bill Summary
Previous Balance $366.65
No Payments Received
Balance Forward $366.65
Current Charges
Current Gross Charges $350.00
Government Fees & Taxes $0.14
Other Fees & Monthly Charges $16.51
Current Net Charges $366.65
Amount Due $733.30
July 11, 2019
Invoice: 1472296428
Billing Cycle: 32-280
Please fold, tear here, and return this portion with your payment.Invoice Number 1472296428
Account Number 87247546
Amount Due $733.30
Amount Paid:$_______________
Please Send Payment to:
CENTURYLINK
Business Services
PO BOX 52187
PHOENIX, AZ 85072-2187
To change your billing address,
call us at 1-800-860-1020
ECONOMIC INCUBATORS INC
3510 KRAFT RD
SUITE 200
NAPLES, FL 34105
147229642808724754651111000003666500000733309
Payment Due for New Charges
August 10, 2019,
unless your contract states otherwise.
Page 1 of 8
Invoice Contents
Account Summaries Starts on Page
Your Account Balance 3
Invoice Group Summary of Charges 4
Service Summary 5
12-Month Review of Spending 6
Contact CenturyLink
• Billing Inquiries and general information
1-800-860-1020
• Go Green! Use Control Center at
https://controlcenter.centurylink.com to view your
billing and service information on-line and enroll in
Paperless Billing or One Page Direct.
Thank you for choosing CenturyLink Communications, LLC.
Making billing better for your business
We started giving you a heads-up over the last few months
that we'll soon be unveiling a new invoice and billing
experience that will make it even easier for you to do
business with us. We're almost there - see page 2 for a
sneak peek at what you can look forward to.
2 16.E.12.b
Packet Pg. 2609 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
104
ECONOMIC INCUBATORS INC
Account # 87247546
Phone # 239-935-8288
Bill Summary
Previous Balance $733.30
Payment(s) Received, Thank You -$366.65
Balance Forward $366.65
Current Charges
Current Gross Charges $350.00
Government Fees & Taxes $0.14
Other Fees & Monthly Charges $16.51
Current Net Charges $366.65
Amount Due $733.30
August 11, 2019
Invoice: 1474442970
Billing Cycle: 32-281
Please fold, tear here, and return this portion with your payment.Invoice Number 1474442970
Account Number 87247546
Amount Due $733.30
Amount Paid:$_______________
Please Send Payment to:
CENTURYLINK
Business Services
PO BOX 52187
PHOENIX, AZ 85072-2187
To change your billing address,
call us at 1-800-860-1020
ECONOMIC INCUBATORS INC
3510 KRAFT RD
SUITE 200
NAPLES, FL 34105
147444297008724754651111000003666500000733309
Payment Due for New Charges
September 10, 2019,
unless your contract states otherwise.
Page 1 of 8
Invoice Contents
Account Summaries Starts on Page
Your Account Balance 3
Invoice Group Summary of Charges 4
Service Summary 5
12-Month Review of Spending 6
Contact CenturyLink
• Billing Inquiries and general information
1-800-860-1020
• Go Green! Use Control Center at
https://controlcenter.centurylink.com to view your
billing and service information on-line and enroll in
Paperless Billing or One Page Direct.
Thank you for choosing CenturyLink Communications, LLC.
Making billing better for your business
We started giving you a heads-up over the last few months
that we'll soon be unveiling a new invoice and billing
experience that will make it even easier for you to do
business with us. We're almost there - see page 2 for a
sneak peek at what you can look forward to.
3 16.E.12.b
Packet Pg. 2610 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
104
ECONOMIC INCUBATORS INC
Account # 87247546
Phone # 239-935-8288
Bill Summary
Previous Balance $733.30
No Payments Received
Balance Forward $733.30
Current Charges
Current Gross Charges $350.00
Government Fees & Taxes $0.14
Other Fees & Monthly Charges $16.51
Current Net Charges $366.65
Amount Due $1,099.95
September 11, 2019
Invoice: 1476441907
Billing Cycle: 32-282
Please fold, tear here, and return this portion with your payment.Invoice Number 1476441907
Account Number 87247546
Amount Due $1,099.95
Amount Paid:$_______________
Please Send Payment to:
CENTURYLINK
Business Services
PO BOX 52187
PHOENIX, AZ 85072-2187
To change your billing address,
call us at 1-800-860-1020
ECONOMIC INCUBATORS INC
3510 KRAFT RD
SUITE 200
NAPLES, FL 34105
147644190708724754651111000003666500001099952
Payment Due for New Charges
October 11, 2019,
unless your contract states otherwise.
Page 1 of 8
Invoice Contents
Account Summaries Starts on Page
Your Account Balance 3
Invoice Group Summary of Charges 4
Service Summary 5
12-Month Review of Spending 6
Contact CenturyLink
• Billing Inquiries and general information
1-800-860-1020
• Go Green! Use Control Center at
https://controlcenter.centurylink.com to view your
billing and service information on-line and enroll in
Paperless Billing or One Page Direct.
Thank you for choosing CenturyLink Communications, LLC.
Making billing better for your business
We started giving you a heads-up over the last few months
that we'll soon be unveiling a new invoice and billing
experience that will make it even easier for you to do
business with us. We're almost there - see page 2 for a
sneak peek at what you can look forward to.
4 16.E.12.b
Packet Pg. 2611 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
5
16.E.12.b
Packet Pg. 2612 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
104
ECONOMIC INCUBATORS INC
Account # 87247546
Phone # 239-935-8288
Bill Summary
Previous Balance $1,339.41
No Payments Received
Late Payment Charge $10.92
Balance Forward $1,350.33
Current Charges
Current Gross Charges $350.00
Government Fees & Taxes $0.13
Other Fees & Monthly Charges $19.28
Current Net Charges $369.41
Amount Due $1,719.74
November 11, 2019
Invoice: 1480329726
Billing Cycle: 32-284
Please fold, tear here, and return this portion with your payment.Invoice Number 1480329726
Account Number 87247546
Amount Due $1,719.74
Amount Paid:$_______________
Please Send Payment to:
CENTURYLINK
Business Services
PO BOX 52187
PHOENIX, AZ 85072-2187
To change your billing address,
call us at 1-800-860-1020
ECONOMIC INCUBATORS INC
3510 KRAFT RD
SUITE 200
NAPLES, FL 34105
148032972608724754651111000003694100001719742
Payment Due for New Charges
December 11, 2019,
unless your contract states otherwise.
Page 1 of 8
Invoice Contents
Account Summaries Starts on Page
Your Account Balance 3
Invoice Group Summary of Charges 4
Service Summary 5
12-Month Review of Spending 6
Contact CenturyLink
• Billing Inquiries and general information
1-800-860-1020
• Go Green! Use Control Center at
https://controlcenter.centurylink.com to view your
billing and service information on-line and enroll in
Paperless Billing or One Page Direct.
Thank you for choosing CenturyLink Communications, LLC.
Your new invoice: Getting closer!
We are right on schedule for the upcoming switch to a new
invoice format in the coming months. We've been sharing
details on what you can expect along the way - see page 2
for a few more additional features that you can look forward
to.
Our records indicate that your account balance still remains
past due. Your CenturyLink service is now in jeopardy of
being canceled. To avoid interruption, your prompt attention
to this notice and payment in full is required.
6 16.E.12.b
Packet Pg. 2613 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
104
ECONOMIC INCUBATORS INC
Account # 87247546
Phone # 239-935-8288
Bill Summary
Previous Balance $1,719.74
No Payments Received
Late Payment Charge $16.34
Balance Forward $1,736.08
Current Charges
Current Gross Charges $350.00
Government Fees & Taxes $0.13
Other Fees & Monthly Charges $19.28
Current Net Charges $369.41
Amount Due $2,105.49
December 11, 2019
Invoice: 1482276950
Billing Cycle: 32-285
Please fold, tear here, and return this portion with your payment.Invoice Number 1482276950
Account Number 87247546
Amount Due $2,105.49
Amount Paid:$_______________
Please Send Payment to:
CENTURYLINK
Business Services
PO BOX 52187
PHOENIX, AZ 85072-2187
To change your billing address,
call us at 1-800-860-1020
ECONOMIC INCUBATORS INC
3510 KRAFT RD
SUITE 200
NAPLES, FL 34105
148227695008724754651111000003694100002105492
Payment Due for New Charges
January 10, 2020,
unless your contract states otherwise.
Page 1 of 8
Invoice Contents
Account Summaries Starts on Page
Your Account Balance 3
Invoice Group Summary of Charges 4
Service Summary 5
12-Month Review of Spending 6
Contact CenturyLink
• Billing Inquiries and general information
1-800-860-1020
• Go Green! Use Control Center at
https://controlcenter.centurylink.com to view your
billing and service information on-line and enroll in
Paperless Billing or One Page Direct.
Thank you for choosing CenturyLink Communications, LLC.
Your new invoice: Getting closer!
We are right on schedule for the upcoming switch to a new
invoice format in the coming months. We've been sharing
details on what you can expect along the way - see page 2
for a few more additional features that you can look forward
to.
Our records indicate that your account balance still remains
past due. Your CenturyLink service is now in jeopardy of
being canceled. To avoid interruption, your prompt attention
to this notice and payment in full is required.
7 16.E.12.b
Packet Pg. 2614 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
104
ECONOMIC INCUBATORS INC
Account # 87247546
Phone # 239-935-8288
Bill Summary
Previous Balance $2,105.49
No Payments Received
Late Payment Charge $19.76
Adjustments to Previous Balance $4,048.40
Balance Forward $6,173.65
Current Charges
Current Gross Charges $350.00
Government Fees & Taxes $0.13
Other Fees & Monthly Charges $19.28
Current Net Charges $369.41
Amount Due $6,543.06
January 11, 2020
Invoice: 1484214056
Billing Cycle: 32-286
Please fold, tear here, and return this portion with your payment.Invoice Number 1484214056
Account Number 87247546
Amount Due $6,543.06
Amount Paid:$_______________
Please Send Payment to:
CENTURYLINK
Business Services
PO BOX 52187
PHOENIX, AZ 85072-2187
To change your billing address,
call us at 1-800-860-1020
ECONOMIC INCUBATORS INC
3510 KRAFT RD
SUITE 200
NAPLES, FL 34105
148421405608724754651111000003694100006543068
Payment Due for New Charges
February 10, 2020,
unless your contract states otherwise.
Page 1 of 9
Invoice Contents
Account Summaries Starts on Page
Your Account Balance 3
Invoice Group Summary of Charges 5
Service Summary 6
12-Month Review of Spending 7
Contact CenturyLink
• Billing Inquiries and general information
1-800-860-1020
• Go Green! Use Control Center at
https://controlcenter.centurylink.com to view your
billing and service information on-line and enroll in
Paperless Billing or One Page Direct.
Thank you for choosing CenturyLink Communications, LLC.
Keep an eye out for a letter from us detailing improvements
to your billing and invoice experience. We've given you a
heads-up over the last several months that improvements to
your invoice and billing experience are on its way. Well, the
time has come, and we are ready to unveil those changes.
Be on the lookout for a separate letter sent to your billing
address. We'll tell you all about enhanced details on the
statement page, invoice changes and a new and improved
invoice format. We're excited to continue making your
partnership with CenturyLink exceptional.
Our records indicate that your account balance still remains
past due. Your CenturyLink service is now in jeopardy of
being canceled. To avoid interruption, your prompt attention
to this notice and payment in full is required.
8 16.E.12.b
Packet Pg. 2615 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
Account Name: ECONOMIC INCUBATORS INC.
Account Number:480599246
Page: 1 of 6P.O. Box 1319
Bill Date: Jul. 17, 2019Charlotte, NC 28201-1319
Previous Payments Adjustments Current IMPORTANT NEWS
Balance Credits Charges
0.00 0.00 0.00 44.41
Payment Summary
Previous Balance 0.00
Less Payments 0.00
Balance 0.00
Adjustments/Credits Summary
Adjustments to Previous Balance 0.00
Total Adjustments 0.00
Current Charge Summary
Monthly Charges 53.69
One-Time Charges 0.00
Usage Charges 0.00
Discount 10.00 CR
Adjustments 0.00
Taxes,Fees,and Surcharges 0.72
Total Current Charges 44.41
Due Date Aug.07, 2019 Amount Due 44.41
***PLEASE FOLD,TEAR HERE AND RETURN THIS PORTION WITH YOUR PAYMENT***
FOR CHANGE OF ADDRESS OR PAYMENT AUTHORIZATION:
Please check here and complete reverse. Thank You.
Account Number:480599246
Amount Due By Aug.07, 2019 44.41
*3411257494*CenturyLinkECONOMICINCUBATORSINC.P.O.Box 13193299TAMIAMITRLSTE700Charlotte,NC 28201-1319NAPLES,FL 34112-5749
BB
9 16.E.12.b
Packet Pg. 2616 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
Account Name: ECONOMIC INCUBATORS INC.
Account Number:480599246
Page: 1 of 10P.O. Box 1319
Bill Date: Aug. 17, 2019Charlotte, NC 28201-1319
Previous Payments Adjustments Current IMPORTANT NEWS
Balance Credits Charges
44.41 0.00 0.00 696.32
Payment Summary
Previous Balance 44.41
Less Payments 0.00
Balance 44.41
Adjustments/Credits Summary
Adjustments to Previous Balance 0.00
Total Adjustments 0.00
Current Charge Summary
Monthly Charges 587.63
One-Time Charges 73.00
Usage Charges 12.03
Discount 20.00 CR
Adjustments 40.66 CR
Taxes,Fees,and Surcharges 74.32
Late Fee 10.00
Total Current Charges 696.32
Due Date Sep.09, 2019 Amount Due 740.73
Just a friendly reminder that your account is past due.If you have already
made your payment,thank you for bringing your account up to date.
***PLEASE FOLD,TEAR HERE AND RETURN THIS PORTION WITH YOUR PAYMENT***
DFORCHANGEOFADDRESSORPAYMENTAUTHORIZATION:
Please check here and complete reverse. Thank You.
Account Number:480599246
Amount Due By Sep.09, 2019 740.73
*3411257494*CenturyLinkECONOMICINCUBATORSINC.P.O.Box 13193299TAMIAMITRLSTE700Charlotte,NC 28201-1319NAPLES,FL 34112-5749
BB
10 16.E.12.b
Packet Pg. 2617 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
Account Name: ECONOMIC INCUBATORS INC.
Account Number:480599246
Page: 1 of 9P.O. Box 1319
Bill Date: Sep. 17, 2019Charlotte, NC 28201-1319
Previous Payments Adjustments Current IMPORTANT NEWS
Balance Credits Charges
740.73 0.00 0.00 382.44
Payment Summary
Previous Balance 740.73
Less Payments 0.00
Balance 740.73
Adjustments/Credits Summary
Adjustments to Previous Balance 0.00
Total Adjustments 0.00
Current Charge Summary
Monthly Charges 308.91
One-Time Charges 0.00
Usage Charges 15.35
Discount 10.00 CR
Adjustments 0.00
Taxes,Fees,and Surcharges 41.55
Late Fee 26.63
Total Current Charges 382.44
Due Date Oct.09, 2019 Amount Due 1,123.17
Just a friendly reminder that your account is past due.If you have already
made your payment,thank you for bringing your account up to date.
***PLEASE FOLD,TEAR HERE AND RETURN THIS PORTION WITH YOUR PAYMENT***
DFORCHANGEOFADDRESSORPAYMENTAUTHORIZATION:
Please check here and complete reverse. Thank You.
Account Number:480599246
Amount Due By Oct.09, 2019 1,123.17
*3411257494*CenturyLinkECONOMICINCUBATORSINC.P.O.Box 13193299TAMIAMITRLSTE700Charlotte,NC 28201-1319NAPLES,FL 34112-5749
BB
11 16.E.12.b
Packet Pg. 2618 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
Account Name: ECONOMIC INCUBATORS INC.
Account Number:480599246
Page: 1 of 9P.O. Box 1319
Bill Date: Oct. 17, 2019Charlotte, NC 28201-1319
Previous Payments Adjustments Current IMPORTANT NEWS
Balance Credits Charges
1,123.17 0.00 0.00 372.39
Payment Summary
Previous Balance 1,123.17
Less Payments 0.00
Balance 1,123.17
Adjustments/Credits Summary
Adjustments to Previous Balance 0.00
Total Adjustments 0.00
Current Charge Summary
Monthly Charges 310.12
One-Time Charges 0.00
Usage Charges 0.70
Discount 10.00 CR
Adjustments 0.65
Taxes,Fees,and Surcharges 35.72
Late Fee 35.20
Total Current Charges 372.39
Due Date Nov.07, 2019 Amount Due 1,495.56
Just a friendly reminder that your account is past due.If you have already
made your payment,thank you for bringing your account up to date.
***PLEASE FOLD,TEAR HERE AND RETURN THIS PORTION WITH YOUR PAYMENT***
DFORCHANGEOFADDRESSORPAYMENTAUTHORIZATION:
Please check here and complete reverse. Thank You.
Account Number:480599246
Amount Due By Nov.07, 2019 1,495.56
*3411257494*CenturyLinkECONOMICINCUBATORSINC.P.O.Box 13193299TAMIAMITRLSTE700Charlotte,NC 28201-1319NAPLES,FL 34112-5749
BB
12 16.E.12.b
Packet Pg. 2619 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
Account Name: ECONOMIC INCUBATORS INC.
Account Number:480599246
Page: 1 of 9P.O. Box 1319
Bill Date: Nov. 17, 2019Charlotte, NC 28201-1319
Previous Payments Adjustments Current IMPORTANT NEWS
Balance Credits Charges
1,495.56 0.00 0.00 390.57
Payment Summary
Previous Balance 1,495.56
Less Payments 0.00
Balance 1,495.56
Adjustments/Credits Summary
Adjustments to Previous Balance 0.00
Total Adjustments 0.00
Current Charge Summary
Monthly Charges 310.12
One-Time Charges 0.00
Usage Charges 7.76
Discount 10.00 CR
Adjustments 0.00
Taxes,Fees,and Surcharges 39.41
Late Fee 43.28
Total Current Charges 390.57
Due Date Dec.10, 2019 Amount Due 1,886.13
Just a friendly reminder that your account is past due.If you have already
made your payment,thank you for bringing your account up to date.
***PLEASE FOLD,TEAR HERE AND RETURN THIS PORTION WITH YOUR PAYMENT***
DFORCHANGEOFADDRESSORPAYMENTAUTHORIZATION:
Please check here and complete reverse. Thank You.
Account Number:480599246
Amount Due By Dec.10, 2019 1,886.13
*3411257494*CenturyLinkECONOMICINCUBATORSINC.P.O.Box 13193299TAMIAMITRLSTE700Charlotte,NC 28201-1319NAPLES,FL 34112-5749
BB
13 16.E.12.b
Packet Pg. 2620 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
14 216.E.12.b
Packet Pg. 2621 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
Invoice
Date
5/4/2020
Invoice #
3787
Bill To
Collier County BOCC
Attn: Accounts Payable
3299 Tamiami Trl E Ste 700
Naples, FL 34112-5749
via email: bccapclerk@collierclerk.com
Terms
Net 30
Total
Description Qty Rate Amount
The following is billing for architectural and professional services at the
Roberts Ranch House in accordance with Contract# 18-7432-AH dated
12/20/2019 and Purchase Order# 4500201456 dated 1/15/2020.
Architect's Project No. 2003
Billing is for services rendered February 1, 2020 - April 30, 2020
Task I: Architectural Condition Assessment, Historic Structure Report $34,100
Previously Billed: -0-
Current Billing: $25,575 @ 75% complete 25,575.00 25,575.00
Task II: Architectural Services $51,408
Previously Billed: -0-
Current Billing: $25,704 @ 50% complete 25,704.00 25,704.00
Task III: Bidding and Construction Administration $24,318
Previously Billed: -0-
Current Billing: -0-
Task IV: HABS Documentation and FMSF Forms $8,000
Previously Billed: -0-
Current Billing: $4,000 @ 50% complete 4,000.00 4,000.00
Task V: Reimbursable: $7,050
Previously Billed: -0-
Current Billing: $1,751.20
Welsh Color & Conservation Preliminary Inspection Fee (paint samples)150.00 150.00
Mileage 520 miles (r/t) @ $.50/mile 260.00 260.00
Hotel for Bert Bender 319.20 319.20
Hotel, Travel, and expenses for Kyle Binninger 1,022.00 1,022.00
Total Reimbursable Expenses 1,751.20
$57,030.20
REVISED
15 16.E.12.b
Packet Pg. 2622 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Gary Putaansuu
Capital Project Planning, Impact Fees & Program Management
Amy Patterson Envirowaste
46,430.62 15-6363 45-00174864
✔
Notice to Proceed, issued 12/16/2016, indicated work would be completed by 12/16/2017. The
vendor did not meet the deadline, finishing the work on 6/5/2018. The work was held up waiting
for FPL to hold a pole so that a drainage structure could be replaced.
Authorize payment of the following invoices.
Invoice 2018-1590 $23,054.38 Clean & Video outfalls and pull structure tops in NW Quadrant
Invoice 2018-2018C $21,966.24 21st Terr SW & 22nd Ave SW Drainage Repairs in NE Quadrant
Invoice 2018-3928 $1,410.00 Pull structure tops in NE Quadrant
$46,430.62 Total Amount
1. Create a spreadsheet to track all time sensitive documents, including work orders.
2. Issue a stop work when a vendor is held up due to delays, such as FPL Utilities.
Gary R Putaansuu, P.E.
putaansuu_g Digitally signed by putaansuu_g
Date: 2020.06.08 08:48:44
-04'00'
Amy Patterson Digitally signed by Amy Patterson
Date: 2020.06.22 15:44:59 -04'00'
16 316.E.12.b
Packet Pg. 2623 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
DATE INVOICE #
6/4/2020 2018-1590
QTY ITEM #UOM RATE AMOUNT
612.00 1 LF 5.00$ 3,060.00
5.00 6 WK 0.01$ 0.05
1.00 7 WK 0.01$ 0.01
2.00 8 WK 0.01$ 0.02
44.00 10 HR 0.01$ 0.44
122.00 23 LF 6.50$ 793.00
117.00 26 LF 7.00$ 819.00
125.00 31 LF 9.00$ 1,125.00
125.00 35 LF 12.00$ 1,500.00
123.00 75 LF 6.50$ 799.50
26.00 205 HR 65.00$ 1,690.00
184.00 206 HR 50.00$ 9,200.00
42.00 219 HR 50.00$ 2,100.00
56.00 NA EACH 16.56$ 927.36
23,054.38$
-$
23,054.38$
Thank you for your business!
Please Remit Payment to:
18001 Old Cutler Road, Suite 554
Palmetto Bay, FL 33157
Total
Payments / Credits
Balance Due
SANDBAGS
EQUIPMENT OPERATOR
LABORER (TOPS BY HAND)
DE-WATERING
HEAVY CLEANING OF 42" PIPE
HEAVY CLEANING OF 24" PIPE
MEDIUM CLEANING OF 30" PIPE
HEAVY CLEANING OF 36" PIPE
HEAVY CLEANING OF 24" PIPE
36" TO 42" CROSS / SIDE DRAIN OR EQUIVALENT ELLIPTICAL CIRCUMFERENCE
48" TO 60" CROSS / SIDE DRAIN OR EQUIVALENT ELLIPTICAL CIRCUMFERENCE
4" HYDRAULIC PUMP (WITH UP TO 1000' OF DISCHARGE HOSE)
STORM DRAIN OBSERVATIONS 0-48"
15" TO 30" CROSS / SIDE DRAIN OR EQUIVALENT ELLIPTICAL CIRCUMFERENCE
45-00174864 DUE ON RECEIPT 16-076N STORM DRAIN CLEANING
DESCRIPTION
STORM DRAIN CLEANING, INSPECTING AND REPAIR RECOMMENDATIONS
18001 Old Cutler Road | Suite 554 | Palmetto Bay, FL 33157
Phone: (305) 637-9665, Fax: (305) 637-9659
BILL TO JOBSITE
COLLIER COUNTY
3327 TAMIAMI TRAIL EAST
NAPLES, FL 34112
Golden Gate Outfalls (Gary)
Work Period: 03/06/2018 - 03/27/2018
***Revision***
P.O. NO. TERMS PROJECT
17 16.E.12.b
Packet Pg. 2624 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
DATE INVOICE #
6/4/2020 2018-2018C
QTY ITEM #UOM RATE AMOUNT
61.50 204 HR 50.00$ 3,075.00
46.00 205 HR 65.00$ 2,990.00
46.00 206 HR 50.00$ 2,300.00
46.00 206 HR 50.00$ 2,300.00
15.50 206 HR 50.00$ 775.00
15.50 206 HR 50.00$ 775.00
50.00 207 HR 50.00$ 2,500.00
38.00 211 HR 50.00$ 1,900.00
31.50 212 HR 40.00$ 1,260.00
3.50 213 HR 40.00$ 140.00
23.00 216 HR 15.00$ 345.00
11.50 217 HR 10.00$ 115.00
8.50 218 HR 10.00$ 85.00
3.00 EA 599.20$ 1,797.60
1680.00 234 %15%252.00
2.00 EA 33.17$ 66.34
62.00 234 %15%9.30
60.00 FT 13.16$ 789.66
738.00 234 %15%110.70
4.00 EA 83.46$ 333.84
312.00 234 %15%46.80
21,966.24$
-$
21,966.24$
15" HDPE SPLIT COUPLING ($31/EA+ 7% Sales Tax)
PIPE LAYER
TRACK EXCAVATOR
Thank you for your business!
Please Remit Payment to:
18001 Old Cutler Road, Suite 554
Palmetto Bay, FL 33157
Total
Payments / Credits
Balance Due
DESCRIPTION
ITB # 15-6363 "STORM DRAIN MAINTENANCE"
MATERIAL MARK UP 15%
WHEEL LOADER
DOUBLE DRUM COMPACTOR
VIBRATORY PLATE COMPACTOR
18001 Old Cutler Road | Suite 554 | Palmetto Bay, FL 33157
Phone: (305) 637-9665, Fax: (305) 637-9659
BILL TO JOBSITE
COLLIER COUNTY
3327 TAMIAMI TRAIL EAST
NAPLES, FL 34112
21st Terr. SW and 22nd Ave. SW
R-10249601
#REVISED#
CONSTRUCTION FOREMAN
EQUIPMENT OPERATOR
MATERIAL MARK UP 15%
MATERIAL MARK UP 15%
RED BRICKS 4x8 ($78/EA+ 7% Sales Tax)
15" HDPE SOLID PIPE REPLACEMENT ($12.30/FT+ 7% Sales Tax)
P.O. NO. TERMS PROJECT
45-00174864 DUE ON RECEIPT 16-076N STORM DRAIN CLEANING
LABORER
AIR COMPRESSOR WITH WATER
MATERIAL MARK UP 15%
LABORER
LABORER
LABORER
LONG STICK TRACKED EXCAVATOR
GRATE TOP STRUCTURE INSTALLATION ($560/EA+ 7% Sales Tax)
18 16.E.12.b
Packet Pg. 2625 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
DATE INVOICE #
6/4/2020 2018-3928
QTY ITEM #UOM RATE AMOUNT
6.00 205 HR 65.00$ 390.00
18.00 206 HR 50.00$ 900.00
3.00 214 HR 40.00$ 120.00
1,410.00$
-$
1,410.00$
Equipment Operator (Mechanical Equipment)
Laborer (Mechanical Equipment)
Back Hoe Loader (Mechanical Equipment)
Thank you for your business!
Please Remit Payment to:
18001 Old Cutler Road, Suite 554
Palmetto Bay, FL 33157
Total
Payments / Credits
Balance Due
18001 Old Cutler Road | Suite 554 | Palmetto Bay, FL 33157
Phone: (305) 637-9665, Fax: (305) 637-9659
BILL TO JOBSITE
COLLIER COUNTY
3327 TAMIAMI TRAIL EAST
NAPLES, FL 34112
21st Terr. SW and 22nd Ave. SW
R-10249601
****Revised****
DESCRIPTION
DUE ON RECEIPT
ITB # 15-6363 "STORM DRAIN MAINTENANCE"
16-076N STORM DRAIN CLEANING
P.O. NO. TERMS PROJECT
45-00174864
19 16.E.12.b
Packet Pg. 2626 Attachment: 0714 After the Fact Backup - FY20 (12786 : Procurement Services administrative reports)
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 18-7366 3 6/8/2020MKY Apron & Associated Safety ImprovementsQuality Enterprises USA Airport Authority - Justin Lobb $3,689,425.00 $4,151,192.80 $6,134.40 $4,157,327.20 0.15% 373 0 373 0.00%2 4 17-7198 11 7/1/2020Phase 1A Collier County Sports ComplexManhattan Construction Florida, Inc.Facilities Management - Margaret Bishop$30,757,765.00 $28,744,304.49 $0.00 $28,744,304.49 0.00% 442 14 456 3.17%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days7/14/2020 2 $6,134.40 1416.E.12.cPacket Pg. 2627Attachment: 0714 Change Order Report Revised - FY20 (12786 : Procurement Services administrative
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2020.06.10 10:45:59 -04'00'
1116.E.12.d
Packet Pg. 2628 Attachment: 0714 Change Order Backup Revised - FY20 (12786 : Procurement Services administrative reports)
2 16.E.12.d
Packet Pg. 2629 Attachment: 0714 Change Order Backup Revised - FY20 (12786 : Procurement Services administrative reports)
3 16.E.12.d
Packet Pg. 2630 Attachment: 0714 Change Order Backup Revised - FY20 (12786 : Procurement Services administrative reports)
Digitally signed by Joshua M. Fruth
DN: C=US,
E=josh@davidsonengineering.com,
O="Davidson Engineering, Inc.",
OU=Vice President, CN=Joshua M.
Fruth
Date: 2020.07.01 12:39:30-04'00'
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2020.07.01 14:03:16 -04'00'
4 216.E.12.d
Packet Pg. 2631 Attachment: 0714 Change Order Backup Revised - FY20 (12786 : Procurement Services administrative reports)