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Agenda 06/09/2020 Item #16F1 (Agreement #20-037-NS w/SearchWide Global, Inc)06/09/2020 EXECUTIVE SUMMARY Recommendation to approve Agreement # 20-037-NS between Collier County and SearchWide Global, Inc., for recruiting services for Deputy Director - Tourism, and make a finding that the expenditure of funds related to the Agreement promotes tourism. OBJECTIVE: To approve Agreement # 20-037-NS and obtain a finding/recommendation that the expenditure of funds related to the attached proposed agreement with SearchWide Global, Inc., a professional recruiting firm specializing in tourism industry executive recruiting. CONSIDERATIONS: The position of Deputy Director - Tourism was established in 2017, and after one incumbent, has been vacant for about one year. Recruiting for this position was put off while the executive offices underwent a reorganization to a centralized finance and operations structure. That process is now completed, and the Human Resources and Tourism Divisions are ready to proceed with recruiting for this important position, which will serve as in the capacity of the Director when necessary. SearchWide Global, Inc. (“SearchWide”), is the premier recruiting firm for management positions in Destination Marketing Organizations (“DMO”). The Procurement Division approved the request to seek recruitment services from SearchWide pursuant to the exemption from the competitive process permitted under the Collier County Procurement Ordinance No. 2017-08 at Section 8, subsection 11. The approved exemption form is attached. SearchWide is used exclusively by Destinations International, the County’s DMO trade association, as well as many well-known DMO’s in the United States and Canada. SearchWide has assisted DMO’s in Austin, Dallas, Houston, and San Antonio, Texas; Baltimore, Maryland; Boston, Massachusetts; Cincinnati, Ohio; Denver, Colorado; Los Angeles, California; Nashville Tennessee; Orlando, Florida; Washington, DC; and Montreal, Canada, to identify President/CEO, Senior Vice President Sales, Executive Director, Vice President Sales, and Vice President marketing positions. SearchWide recruiters understand the special needs that DMO’s have for identifying the correct candidates with the experience level needed to successfully fill this important management position. Finding and identifying the most qualified candidates to fill this important position is critical for future planning needs and succession. Both the Human Resources Division and Office of the County Manager will participate in the selection interviews with SearchWide, and factor heavily in the final selection of a candidate to fill the vacancy. FISCAL IMPACT: The cost for recruiting candidates for this position has been negotiated at a flat fee of $28,000. Funding is available in Fund 184, TDC Promotion. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this Executive Summary. ADVISORY BOARD RECOMMENDATION: The Tourist Development Council recommended approval of this item 9-0 at the May 22, 2020 meeting. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. -SRT RECOMMENDATION: To approve Agreement # 20-037-NS between Collier County and SearchWide 16.F.1 Packet Pg. 1620 06/09/2020 Global, Inc., for recruiting services for Deputy Director -Tourism, and make a finding that the expenditure of funds related to the Agreement promotes tourism. Prepared by: Sean Callahan, Executive Director, Corporate Business Operations Jack Wert, Tourism Director ATTACHMENT(S) 1. 20-037-NS_SearchWideGlobal_VendorSignedAgreement (PDF) 2. SearchWide Global- Exemption from Competition Request (PDF) 3. GL COI Collier County Board of County Commissioners (PDF) 4. WC COI Collier County Board of County Commissioners (PDF) 16.F.1 Packet Pg. 1621 06/09/2020 COLLIER COUNTY Board of County Commissioners Item Number: 16.F.1 Doc ID: 12495 Item Summary: Recommendation to approve Agreement # 20-037-NS between Collier County and SearchWide Global, Inc., for recruiting services for Deputy Director - Tourism, and make a finding that the expenditure of funds related to the Agreement promotes tourism. Meeting Date: 06/09/2020 Prepared by: Title: Tourist Development Tax Coordinator – Tourism Name: Kelly Green 05/27/2020 8:18 AM Submitted by: Title: Division Director – Tourism Name: Jack Wert 05/27/2020 8:18 AM Approved By: Review: Tourism Kelly Green Stage 1 Review Completed 05/27/2020 8:19 AM Public Services Department Jennifer Reynolds Stage 1 Review Completed 05/27/2020 12:08 PM Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 05/27/2020 2:01 PM Procurement Services Sue Zimmerman Additional Reviewer Completed 05/27/2020 7:49 PM Procurement Services Sandra Herrera Additional Reviewer Completed 05/28/2020 9:21 AM Tourism Jack Wert Director Review Completed 05/28/2020 11:59 AM Corporate Business Operations Sean Callahan Executive Director- Corp Business Ops Completed 05/28/2020 12:03 PM County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 05/28/2020 12:55 PM County Attorney's Office Scott Teach Additional Reviewer Completed 05/28/2020 4:52 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/29/2020 7:42 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/29/2020 8:17 AM Budget and Management Office Ed Finn Additional Reviewer Completed 06/01/2020 9:57 AM County Manager's Office Sean Callahan Level 4 County Manager Review Completed 06/02/2020 12:35 PM Board of County Commissioners MaryJo Brock Meeting Pending 06/09/2020 9:00 AM 16.F.1 Packet Pg. 1622 16.F.1.a Packet Pg. 1623 Attachment: 20-037-NS_SearchWideGlobal_VendorSignedAgreement (12495 : Agreement 20-037-NS SearchWide Global, Inc.) The parties have executed this Agreement with the intent to be legally bound, by an authorized agent or person on the first date written above. ATTEST: Crystal K. Kinzel, Clerk of Court & Comptroller By: ------------ Dated: -----------(SEAL) Consultant's Witnesses: oeJ{'Jl fef?: f;R-J;vJ rl tType/print witness namet Second Witness ~~4 2 BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By : __________ _ Burt L. Saunders, Chairman Consultant: SEARCHWIDE GLOBAL, INC. By:~ s?'gnature M1 µ:5" G-ttm 6US fJeE:s t ~eVr-/ 03> t Type/print signature and titlet Approved as to Form and Legality: Deputy County Attorney Print Name Page 2 of4 16.F.1.a Packet Pg. 1624 Attachment: 20-037-NS_SearchWideGlobal_VendorSignedAgreement (12495 : Agreement 20-037-NS 16.F.1.a Packet Pg. 1625 Attachment: 20-037-NS_SearchWideGlobal_VendorSignedAgreement (12495 : Agreement 20-037-NS SearchWide Global, Inc.) 16.F.1.a Packet Pg. 1626 Attachment: 20-037-NS_SearchWideGlobal_VendorSignedAgreement (12495 : Agreement 20-037-NS SearchWide Global, Inc.) Instructions The following procurement categories may be eligible for exemption from the competitive process based upon the determination of the County manager or Designee that approval of such an exemption is in the best interest of the County. Purchases greater than $50,000 will require final approval by the Board of County Commissioners. Requester Name:Vendor Name: Division:Item / Service: Budget Year:1RWWR([FHHG per Fiscal Year: One time purchase:Multiple purchases:Requested date range:_________________ Is there an agreement associated with this Exemption? Yes No 1. Government Agency/Non- Profit 2. Registrations/dues/ training 3. Subscriptions/periodicals/ printed materials 4. Advertisements 5. Utility services –subject to government control 6. Education/academic programs/trainers, speakers 7. Legal services 8. Purchases required by grants/gifts 9.Compatibility/proprietary with current systems 10. Shop estimates on disassembled equipment 11. Personnel/recruitment services 2. Works of art for public display 13. Direct purchases 14. Financial instruments 15. Entertainment services for County sponsored events 16. Management studies as directed by County Manager 17. Resolution/BCC direction (Indicate resolution number and approval date): Description of Purchase:Enter a description of the item(s) items that will be purchased under this exemption. Purpose:Describe in detail, the purpose of the requested item(s). Requester:Signature: Date: Division Director: Signature: Date: Procurement Strategist: Signature: Date: Procurement Director: 2UGHVLJQHH Signature: Date: For Procurement Use Only: One time approval One year approval Multi-Year Approval: Start ____________ End ____________ Exemptions from the Competitive Process Jack Wert SearchWide Global Tourism Recruiting Services for Deputy Director FY 20 $30,000 10/1/19-9/30/2020 Professional recruiting services to identify candidates to fill the vacant Deputy Director- Tourism position. We are seeking the assistance of a firm that specializes in recruiting for management level positions in Destination Marketing Organizations like our Tourism Division. SearchWide Global has been specializing in this professional recruiting space for Destination Marketing Organizations for many years and is recognized as the sole source for these services by Destinations International as the one firm that can deliver professional recruiting services on a consistent basis. SearchWide Global understands the special needs that destination marketing organizations have for identifying the correct candidates with the experience level that is needed to successfully fill these management positions. Jack Wert Jack Wert Sara Schneeberger Catherine Bigelow WertJack Digitally signed by WertJack Date: 2020.04.13 14:44:34 -04'00' WertJack Digitally signed by WertJack Date: 2020.04.13 14:45:11 -04'00' SchneebergerSara Digitally signed by SchneebergerSara Date: 2020.04.14 11:37:24 -04'00' Cat Bigelow Digitally signed by Cat Bigelow DN: cn=Cat Bigelow, o=Collier County Government, ou=Procurement Services, email=catherinebigelow@colliergov.net, c=US Date: 2020.04.16 10:51:20 -04'00' 16.F.1.b Packet Pg. 1627 Attachment: SearchWide Global- Exemption from Competition Request (12495 : Agreement 20-037-NS SearchWide Global, Inc.) 16.F.1.c Packet Pg. 1628 Attachment: GL COI Collier County Board of County Commissioners (12495 : Agreement 20-037-NS SearchWide Global, Inc.) WLTR005 THE HARTFORD BUSINESS SERVICE CENTER 3600 WISEMAN BLVD SAN ANTONIO TX 78251 May 4, 2020 Collier County Board of County Commissioners 3299 Tamiami Trail East, Suite 303 Naples FL 34112 Account Information: Policy Holder Details :SEARCHWIDE GLOBAL, INC Contact Us Business Service Center Business Hours: Monday - Friday (7AM - 7PM Central Standard Time) Phone:(877) 287-1316 Fax:(888) 443-6112 Email:agency.services@thehartford.com Website:https://business.thehartford.com Enclosed please find a Certificate Of Insurance for the above referenced Policyholder.Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team 16.F.1.d Packet Pg. 1629 Attachment: WC COI Collier County Board of County Commissioners (12495 : Agreement 20-037-NS SearchWide Global, Inc.) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 05/04/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER AUTOMATIC DATA PROCESSING INS AGCY 76250717 71 HANOVER ROAD FLORHAM PARK NJ 07932 CONTACT NAME: PHONE (A/C, No, Ext): (800) 524-7024 FAX (A/C, No): (800) 524-4013 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURER A :Hartford Fire and Its P&C Affiliates 00914 INSURED SEARCHWIDE GLOBAL, INC 680 COMMERCE DR STE 220 SAINT PAUL MN 55125-4505 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/Y YYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE POLICY PRO- JECT LOC PRODUCTS - COMP/OP AGG OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY (Per person) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) HIRED AUTOS NON-OWNED AUTOS PROPERTY DAMAGE (Per accident) UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS- MADE EACH OCCURRENCE AGGREGATE DED RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/ A 76 WEG AD1LF1 04/13/2020 04/13/2021 X PER STATUTE OTH- ER Y/N E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. CERTIFICATE HOLDER CANCELLATION Collier County Board of County Commissioners 3299 Tamiami Trail East, Suite 303 Naples FL 34112 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03)The ACORD name and logo are registered marks of ACORD 16.F.1.d Packet Pg. 1630 Attachment: WC COI Collier County Board of County Commissioners (12495 : Agreement 20-037-NS SearchWide Global, Inc.)