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Agenda 08/22/2006 R Meeting Details Page I of 4 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS tI'" ".~ " ...........,. " ~- "0<<<..,_,.... AGENDA August 22, 2006 9:00 AM Frank Halas, Chairman, District 2 Jim Coletta, Vice-Chairman, District 5 Donna Fiala, Commissioner, District 1 Tom Henning, Commissioner, District 3 Fred W. Coyle, Commissioner, District 4 NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGENDA ITEM MUST REGISTER PRIOR TO SPEAKING. SPEAKERS MUST REGISTER WITH THE COUNTY MANAGER PRIQR TO THE PRESENTATION OF THE AGENDI ITEM TO BE ADDRESSED. ALL REGISTERED PUBLIC SPEAKERS WILL RECEIVE UP TO THREE (3) MINUTES UNLESS THE TIME IS ADJUSTED BY THE CHAIRMAN. COLLIER COUNTY ORDINANCE NO. 2004-05, AS AMENDED REQUIRES THAT ALL LOBBYISTS SHALL, BEFOF ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. REQUESTS TO ADDRESS THE BOARD ON SUBJECTS WHICH ARE NOT ON THIS AGENDA MUST BE SUBMIT' WRITING WITH EXPLANATION TO THE COUNTY MANAGER AT LEAST 13 DAYS PRIOR TO THE DATE OF THE MEETING AND WILL BE HEARD UNDER "PUBLIC PETITIONS." ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDINGS PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECOI THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH TH APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION IN ORDER TO PARTICIPATI THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF CERTAIN ASSISTANC PLEASE CONTACT THE COLLIER COUNTY FACILITIES MANAGEMENT DEPARTMENT LOCATED AT 3301 EAS TAMIAMI TRAIL, NAPLES, FLORIDA, 34112, (239) 774-8380; ASSISTED LISTENING DEVICES FOR THE HEARIN IMPAIRED ARE AVAILABLE IN THE COUNTY COMMISSIONERS' OFFICE. LUNCH RECESS SCHEDULED FOR 12:00 NOON TO 1 :00 P.M. 1. INVOCATION AND PLEDGE OF ALLEGIANCE 2. AGENDA AND MINUTES 3. SERVICE AWARDS: (EMPLOYEE AND ADVISORY BOARD MEMBERS) A. Advisory Committee Service Awards B. 20 Year Attendees http://bccagenda/IntranetlMeetingDetails. aspx ?meetingid=64 8/23/2006 Meeting Details Page 2 of 4 C. 25 Year Attendees D. 30 Year Attendees E. 35 Year Attendees 4. PROCLAMATIONS 5. PRESENTATIONS 6. PUBLIC PETITIONS Itf!m LCJJld 8 tobf3_11JJJ!rJ! nQ_~goI1J~r them t:OQ p.m'L!lIJLf!~$(JthfJ1'Wisf!_QQtecl. 7. BOARD OF ZONING APPEALS 8. ADVERTISED PUBLIC HEARINGS 9. BOARD OF COUNTY COMMISSIONERS 10. COUNTY MANAGER'S REPORT 11. PUBLIC COMMENTS ON GENERAL TOPICS 12. COUNTY ATTORNEY'S REPORT 13. OTHER CONSTITUTIONAL OFFICERS 14. AIRPORT AUTHORITY AND/OR COMMUNITY REDEVELOPMENT AGENCY 15. STAFF AND COMMISSION GENERAL COMMUNICATIONS --------------------------------..----------...-...------------------.....---------.....------------...-------............-----......-----......------.........------------------------.......---. 16. CONSENT AGENDA - All matters listed under this item are considered to be routine and action will be taker one motion without separate discussion of each item. If discussion is desired by a member of the Board, th item(s) will be removed from the Consent Agenda and considered separately. -------------------........---------------------......---------.............-----........-------............-----........-------.......-------.........----.....---------...-------....--------....-----..-...----. A. COMMUNITY DEVELOPMENT & ENVIRONMENTAL SERVICES B. TRANSPORTATION SERVICES ('\\ovru:}. ~ ~ \bF l T 11. Recommendation for the Board of County Commissioners to approve a budget amendment to recognize additional revenue for Various Projects within the Transportation Supported Gas Tax Fund (313) in the amount of $369,500 for Project No(s). 60169,60066,60062, and 60044. Comrnent~ AttCl_c;hrnent~ C. PUBLIC UTILITIES D. PUBLIC SERVICES http://bccagenda/Intranet/MeetingDetails.aspx?meetingid=64 8/23/2006 EXECUTIVE SUMMARY Recommendation to approve a Budget Amendment in the amount of $66,000 to reallocate funds within the Water Administration Cost Center and transfer funds from the Water Distribution Cost Center for the payment of salaries in the Water Administration Cost Center. OBJECTIVE: To obtain Board of County Commissioners approval for the reallocation of funding within the Water Administration Cost Center and transfer of funds from the Water Distribution Cost Center for the payment of salaries within the Water Administration Cost Center. CONSIDERATIONS: The Fiscal Year 2006 Budget was developed with the Parts Manager position funded in the Water Distribution Cost Center. During a reorganization of the Water Department to optimize internal functions, this position was moved from Water Distribution into the Water Administration Cost Center, as the position now manages purchasing and inventory functions for the entire Water Department. Additionally, the Water Operations Manager position was budgeted at base salary. When the position was filled, a qualified internal applicant was selected and is being compensated at a rate higher than the minimum salary amount budgeted for the position. Approval of this Budget Amendment by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by the Board, this budget amendment shall not be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. FISCAL IMPACT: The budget amendment reallocates $40,000 within the Water Administration cost center from an operating expense line item to a personal services line item. Additionally, a transfer of $26,000 from the Water Distribution Cost Center to the Water Administration Cost Center is required. There is no impact to the total dollars budgeted in the FY06 Water Department Budget. GROWTH MANAGEMENT IMPACT: There IS no growth management impact to the approval of this budget amendment. RECOMMENDATIONS: That the Board of County Commissioners, as Ex-officio Governing Board of the Collier County Water-Sewer District, approve budget amendments in the amount of $66,000for payment of salaries within the Water Administration Cost center. PREPARED BY: Pamela Libby - Water Operations Manager BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA#............................... JE#................................. BAR#.............................. A.P.H. Date....................... Fund Number Fund Description Date Prepared: 7/25/06 Approved by BCC on: 9/12/06 Attach Executive Summary Item No.: 16(C) Fund Center Title: WBS Element Title: Expense Budget Detail Water/Sewer District n/a Fd Ctr No.: 408 WBS No.: n/a (Provide the Fund Center or WBS element information; it is not reauired to orovide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bud2et Bud2et 253212 n/a 655100 Utility Parts (26,000) 1,138,652 I,] ]2,652 210125 n/a 651210 Copying Charges (24,500) 24,500 0 210125 n/a 648160 Other Ads (] 5,500) 30,000 14,500 Net Change to Budget (66,000) Fund Center Title: WBS Element Title: h Expense Budget Detail Water/Sewer District n/a Fd Ctr No.: 408 WBS No.: n/a (Provide t e Fund Center or WBS element informatIOn; It is not required to OroVl e oth.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bud2et Bud2et 210125 n/a 512100 Regu]ar Salaries 66,000 218,600 284,600 'd b Net Change to Budget 66,000 EXPLANATION Why are funds needed? Funds are needed in order to reallocate funding needed to pay for salaries within the Water Administration Cost Center. Where are funds available? Funds are available by reallocating funding within the Water Administration Cost Center and transfer of funds from the Water Distribution Cost Center. REVIEW PROCESS DATE I Cost Center Director: Division Administrator: Bude:et Department: A2ency Manae:er: Finance Department: Clerk of Board Admin.: Input by: B.A. No.: Page 1 of2 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16F1A Recommendation to approve a Budget Amendment in the amount of $66,000 to reallocate funds within the Water Administration Cost Center and transfer funds from the Water Distribution Cost Center for the payment of salaries in the Water Administration Cost Center. Meeting Date: 8/22/20069:00:00 AM Prepared By Pamela Libby Water Operations Manager Date Public Utilities Water 7121/200611:01:37 AM Approved By Paul Mattausch Water Director Date Public Utilities Water 7/27120061:51 PM Approved By Pamela Libby Water Operations Manager Date Public Utilities Water 811/20069:14 AM Approved By Thomas Wi des Operations Director Date Public Utilities Public Utilities Operations 8/2/20062:24 PM Approved By James W. DeLany Public Utilities Administrator Date Public Utilities Public Utilities Administration 817/2006 9: 30 AM Approved By OMS Coordinator Administrative Assistant Date County Manager's Office Office of Management & Budget 8/8/20068:46 AM Approved By Randy Greenwald Management/Budget Analyst Date County Manager's Office Office of Management & Budget 8/8/2006 1 :27 PM Approved By Michael Smykowski Management & Budget Director Date County Manager's Office Office of Management & Budget 8114/200611 :03 AM Approved By James V. Mudd County Manager Date Board of County http://bccagenda/Intranet/ attachmentviewer. aspx ?attachmentid=-l &i temid=6 723 8/2312006 Commissioners County Manager's Office 8/15/2006 9:02 AM http://bccagenda/Intranetl attachmentviewer. aspx ?attachmentid=-l &i temid =6 723 Page 2 of2 8/23/2006 EXECUTIVE SUMMARY Recommendation to approve a Resolution prohibiting the operation of trucks and other commercial vehicles having a gross vehicle weight in excess of five (5) tons from through- movements on Orange Blossom Drive at a cost of $1200. OBJECTIVE: To gain County Manager approval, in the Board of County Commissioners' absence, of a Resolution to prohibit through-movement truck traffic on Orange Blossom Drive. CONSIDERATIONS: Orange Blossom Drive was designed as a collector roadway and, therefore, is not conducive to truck traffic. In accordance with the provisions of Ordinance No. 83-35 which provides authority to the Board of County Commissioners to regulate truck and other commercial vehicular traffic upon designated roads and streets in Collier County, staff recommends that trucks and other commercial vehicles having a gross vehicle weight in excess of five (5) tons be prohibited from making through movements on Orange Blo ssom Drive. This restriction must be made by Reso lution. Approval of this Resolution by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by the Board, this Resolution shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. FISCAL IMPACT: The estimated cost of installing the twelve necessary "NO THROUGH TRUCKS OVER 5 TONS" signs is $1,200, which funds are available in Traffic Operations Operating Fund (101). GROWTH MANAGEMENT IMP ACT: There is no growth management impact associated with this executive summary. RECOMMENDATION: That the County Manager, on behalf of the Board of County Commissioners, approve and recommend the Board's ratification of the Resolution prohibiting the operation of trucks and other commercial vehicles having a gross vehicle weight in excess of five (5) tons from through-movements on Orange Blossom Drive; that the County Manager include this resolution for authorization by the Board Chairman upon the Board's return from recess, and authorize the staff to erect the appropriate traffic control signs. Prepared by: Robert Tipton, Director Traffic Operations Attachment: Resolution RESOLUTION NO. 2006-_ A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, PROHIBITING THE OPERATION OF TRUCKS AND OTHER COMMERCIAL VEHICLES HAVING A GROSS VEHICLE WEIGHT IN EXCESS OF FIVE (5) TONS FROM THROUGH- MOVEMENTS ON ORANGE BLOSSOM DRIVE. WHEREAS, Chapter 3 I 6, Florida Statutes, permits the Board of County Commissioners to prohibit or regulate any class or kind of traffic found to be incompatible with the nonnal and safe movement of traffic on roads and streets under its jurisdiction; and WHEREAS, Sec. 130-3(a) of the Code of Laws and Ordinances of Collier County provides in relevant part that "No person shall operate any truck or other commercial vehicle with a rated capacity in excess of one ton upon any road or street in the county whenever such road or street is posted with signs prohibiting such operation.. .;" and WHEREAS, Sec. 130-3(c) of the Code of Laws and Ordinances of Collier County provides in relevant part that "The county administrator is authorized to determine those roads and streets upon which such roads are to be prohibited, and.. .with the approval of the board of county commissioners by resolution, shall cause signs to be posted giving notice thereof on the roads and streets so designated.. .;" and WHEREAS, Orange Blossom Drive was designed and is designated as a collector roadway and that excessive heavy truck through-traffic is not compatible with existing road conditions and road usage along this roadway since it is within a fully developed, residential area and both the pavement width and the right-of-way width are not conducive to heavy truck traffic; and WHEREAS, the Collier County Transportation Department and the County Manager recommend that trucks having a gross vehicle weight of five (5) tons or greater shall be prohibited from through-movement on Orange Blossom Drive. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the Board of County Commissioners does hereby prohibit the operation of trucks and other commercial vehicles having a gross vehicle weight in excess of five (5) tons from through-movements on Orange Blossom Drive and does hereby direct the County Transportation Department to erect signs giving notice thereof after notification to the Collier County Sheriff. BE IT FURTHER RESOLVED that a copy of this resolution be torwarded to the Collier County Sheriff for proper entorcement of this prohibition. THIS RESOLUTION ADOPTED after motion, second. and majority vote favoring same, this day of , 2006. ATTEST: DWIGHT E. BROCK, Clerk BY: , Deputy Clerk Approved as to form and legal sufficiency: Scott R. Teach Assistant County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: FRANK HALAS, Chairman Page 1 of2 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16F1B Recommendation to approve a Resolution prohibiting the operation of trucks and other commercial vehicles having a gross vehicle weight in excess of five (5) tons from through- movements on Orange Blossom Drive at a cost of $1200. Meeting Date: 8/22/2006 9:00:00 AM Prepared By Robert W. Tipton, P.E. Traffic Operations Director Date Transportation Services Traffic Operations 8/9120064:47:50 PM Approved By Sharon Newman Accounting Supervisor Date Transportation Services Transportation Services Admin 8/10/2006 1 :45 PM Approved By Barbara LaPierre Management/Budget Analyst Date Transportation Services Traffic Operations 8/10/2006 1 :50 PM Approved By Robert W. Tipton, P.E. Traffic Operations Director Date Transportation Services Traffic Operations 8110/2006 4:09 PM Approved By Norm E. Feder, AICP Transportation Division Administrator Date Transportation Services Transportation Services Admin. 8/11/2006 1: 57 PM Approved By Scott R. Teach Assistant County Attorney Date County Attorney County Attorney Office 8/14/20069:38 AM Approved By Pat Lehnhard Executive Secretary Date Transportation Services Transportation Services Admin 8/14/20062:37 PM Approved By OMB Coordinator Administrative Assistant Date County Manager's Office Office of Management & Budget 8115/20067:57 AM Approved By Mark Isackson Budget Analyst Date County Manager's Office Office of Management & Budget 8/15120068:59 AM http://bccagenda/Intranet/ attachmentviewer. aspx? attachmentid=-l &itemid=6777 8/2312006 EXECUTIVE SUMMARY Recommendation from the Collier County Airport Authority that the Board of County Commissioners accept and authorize its Chairman to execute a Grant Agreement offered by the Federal Aviation Administration (FAA) in the sum of $750,039, and to approve a Budget Amendment to fund the County's local match in the sum of $22,958. This grant is provided for construction of the extension of Taxiway "C" at the Immokalee Airport, including lighting, signage, and environmental mitigation. OBJECTIVE: That the Collier County Board of County Commissioners (BCC) accept a Federal Aviation Administration (FAA) grant offer in the amount of $750,039, approve a necessary budget amendment to fund the County's local matching funds in the sum of $22,958, and authorize the Board's Chairman to execute this grant agreement to fund the extension of Taxiway "C" at the Immokalee Regional Airport. CONSIDERATIONS: The Collier County Airport Authority (CCAA) received a grant offer of $750,039 from the FAA for the construction of Taxiway "C"at the Immokalee Regional on July 31, 2006. The FAA requires execution of the grant agreement no later than August 28, 2006. This grant will enable the Collier County Airport Authority to extend Taxiway "C" to connect the existing taxiway to Runway 4-22 at the Immokalee Regional Airport, and participate in a percentage of the panther habitat impact mitigation cost. The total project cost is $795,954. The FAA grant award is $750,390. The Florida Department of Transportation (FOOT) will provide $22,957 pursuant to the Master Joint Participation Agreement 2006-A, approved by the Collier County BCC on June 20, 2006, Agenda Item No. 16(G)(1). Funding for the County's local match of $22,958 is available under previously approved airport capital projects that have been delayed due to permitting. Acceptance and execution of this Grant Agreement by the County Manager is subject to formal ratification by the Board of County Commissioners. If acceptance and execution by the County Manager is not ratified by the Board, this Grant Agreement shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. FISCAL IMPACT: Local matching funds of $22,958 are available from Collier County Airport Authority Grant Fund 496. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with the Board's approval of the Authority's requests. RECOMMENDATION: That the Collier County Board of County Commissioners accept a grant offer from the Federal Aviation Administration in the sum of $750,039, approve a necessary budget amendment in the sum of $22,968, and authorize the Board's Chairman to execute this grant agreement to fund the extension of Taxiway "C" at the Immokalee Regional Airport, including signage, lighting and environmental mitigation. Prepared by Theresa M. Cook, Executive Director, Collier County Airport Authority. o U.S. Department of TransportatIon Federal Aviation Administration Orlando Airports District Office 5950 Hazeltine National Dr., Suite 400 Orlando, FL 32822-5024 Phone: 407-812-6331 July 28, 2006 Ms. Theresa Cook, AAE Executive Director Collier County Airport Authority 2003 Mainsail Drive Naples, Florida 34114 Dear Ms. Cook: RE: Immokalee Airport; Immokalee, Florida AlP Number 3-12-0031-004-2006 Grant Offer Weare enclosing the original and two copies of a Grant Offer for AlP Proj ect No. 3-12-0031-004-2006 for Immokalee Airport, in response to your Application for Federal Assistance dated July 10, 2006. Your acceptance of this Offer will constitute a Grant Agreement by which the government will participate in the allowable costs of the project amounting to $750,039.00 (Federal share). Please review the Special Condition contained in the Grant Offer, and if you have any questions we will be glad to discuss them with you. Once the authorized official has executed the Agreement and the official's signature has been notarized and sealed/stamped, the attorney for the Collier County Airport Authority must certify that the Sponsor's acceptance complies with local and state law and constitutes a legal and binding obligation on the part of the Sponsor. Please note that the Agreement is not legal unless the attorney signs it AFTER the Sponsor. If the terms of this Offer are satisfactory, please execute the document as soon as possible, but not later than August 28, 2006. To assist us in administrative reporting requirements you are requested to notify this office by faxing the signature page of the grant or by telephoning us immediately upon executing the grant. The original and one copy of the grant need to be returned. to tbis office. The remaining copy is for your file. Please allow approximate Iv 30 days after returning final executed grant to this office before attempting anv drawdowns from the letter-of-credit account. SinCC"I~f) ~ ~.n~~;Jc, Manager 3 Enclosures cc: Terry Beacham, FDOT/l fOGRANT AGREEMENT (CQflf u. S. Deparlm6nt of Transpoltation Federal Avilltion Administration Date of Offer: July 28, 2006 Project Number: Recipient: Airport: 3-12-0031-004-2006 Collier County Airport Authority (Herein called Sponsor) Immokalee Airport OFFER THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as the United States' share, ninety-five percent (95%) of the allowable costs incurred in accomplishing the project consisting of the following: "Construct and light and signage partial parallel Taxiway C (+1,500 Lt.), including environmental mitigation .. as more particularly described in the Project Application dated July 10,2006. The maximum obligation of the United States payable under this Offer shall be $600,039.00 for Fiscal Year 2006. The Fiscal Year 2007 obligation shall be established as specified in Special Condition 1 of this agreement; provided however, that the total obligation shall not exceed 150,000.00 for airport development. This offer is made In accordance with and for the purpose of carrying out the provisions of Title 49, United States Code, herein called Tille 49 U.S.C. Acceptance and execution of this offer shall comprise a Grant Agreement. as provided by Title 49 U.S.C., constituting the contractual obligatio and rights he United States and the Sponsor. t::"W( UNITED STATES OF AMERICA Ll...:...-. FEDERAL AVIATION ADMINISTRATION SPECIAL CONDITION See Attachment A ACCEPTANCE The Sponsor agrees to accomplish the project in compliance with the terms and conditions contained herein and in the document .Terms and Conditions of Accepting Airport Improvement Program Grants" dated March 29, 2005. Executed this _ day of (Seal) .20_ Name of Sponsor Attest Signature of Sponsor's Designated Official Representative Title Title CERTIFICATE OF SPONSOR'S ATTORNEY I, certify: , acting as Attomey for the Sponsor do hereby That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of State of Florida . Further, I have examined the foregoing Grant Agreement, and the actions taken by said Sponsor relating thereto, and find that the acceptance thereof by said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said State and Title 49 U.S.C. In addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof. Signature of Sponsor's Attorney Date (CQlPlf RESOLUTION NO. 06-24 RESOLUTION OF THE COLLIER COUNTY AIRPORT AUTHORITY RECOMMENDING THAT THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS ACCEPT AND AUTHORIZE THAT BOARD'S CHAIRMAN TO EXECUTE A GRANT AGREEMENT FROM THE FEDERAL AVIATION ADMINISTRATION (FAA) IN THE AMOUNT OF $750,039, AND APPROVE A BUDGET AMENDMENT FOR THE COUNTY'S LOCAL MATCH FUNDS IN THE SUM OF $22,958, FOR THE CONSTRUCTION, INCLUDING LIGHTING, SIGNAGE AND ENVIRONMENTAL MITIGATION OF TAXIWAY "C" AT THE IMMOKALEE REGIONAL AIRPORT WHEREAS, the Collier County Airport Authority (Authority) applied for a Federal Aviation Administration (FAA) Grant to partially fund the construction and mitigation of Taxiway "C" at the Immokalee Regional Airport; and WHEREAS, the Authority has been offered an FAA grant in the amount of$750,039 for the subject Taxiway Construction Project at the Immokalee Regional Airport; and WHEREAS, the total cost of this Taxiway Construction Project at the Immokalee Regional Airport is $795,954; and WHEREAS, the Florida Department of Transportation (FDOT) has agreed to fund an additional $22,957 of this Taxiway Construction Project pursuant to the Master Joint Participation Agreement 2006- 4 as approved by the Collier County Board of County Commissioners on June 20, 2006, by its approval of BCC Agenda Item No. 16(G)(1); and WHEREAS, the Collier County match for this grant is $22,958 and local match funds are available from Collier County Airport Authority Grant Fund 496. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COLLIER COUNTY AIRPORT AUTHORITY, that the Authority hereby recommends that the Board of County Commissioners accept and authorize its Chairman to execute the subject Grant Agreement between the County and the Federal Aviation Administration in the amount of $750,039, and approve a Budget Amendment in the amount of $22,958 to fund the County's local match for this Grant Agreement for the construction of Taxiway "C" at the Immokalee Regional Airport. PASSED AND DULY ADOPTED by affirmative majority vote of the Collier County Airport Authority this 14th day of Au~st 2006. ~ Theresa M. Cook, QUlive Director By: OUNTY AIRPORT AUTHORITY OUNTY, FLORIDA Approved as to form and legal sufficiency {V ~ rJw.-- Tom Palmer, Assis ant County Attorney Y:\Administration\AA Board\Resolutions\2006 Resolutions\Res 06.24 - FAA Grant IMM Taxiway Tom Palmer's comments 8-7-Q6.doc Page 1 of 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16F1C Recommendation from the Collier County Airport Authority that the Board of County Commissioners accept and authorize its Chairman to execute a Grant Agreement offered by the Federal Aviation Administration (FAA) in the sum of $750,039, and to approve a Budget Amendment to fund the Countys local match in the sum of $22,958. This grant is provided for construction of the extension of Taxiway C at tile Immokalee Airport, including lighting, signage, and environmental mitigation. Meeting Date: 8/22/20069:00:00 AM Approved By Theresa M. Cook Executive Director Date County Manager's Office Airport Authority 8/9/2006 1 :08 PM Approved By OMB Coordinator Administrative Assistant Date County Manager's Office Office of Management & Budget 8/111200612:40 PM Approved By Susan Usher Senior Management/Budget Analyst Date County Manager's Office Office of Management & Budget 8/17/20065:07 PM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 8/181200611:53 AM http://bccagenda/Intranet/ attachmentviewer .aspx?attachmentid=-l &i temid=6 7 69 8/2312006 EXECUTIVE SUMMARY Recommendation to approve a budget amendment recognizing carry forward amounts from FY 04-05 budget for the PUD Monitoring Project (69124) within the Transportation Supported Gas Tax Fund (313) in the amount of $122,065.80. OBJECTIVE: To obtain Board of County Commissioners' approval ofa budget amendment that will allow unexpended funds in FY 04-05 Transportation Gas Tax Fund within the PUD Monitoring Project (69124) to be carried forward and appropriated within the fund. CONSIDERATIONS: Funds were received from Divosta Building Corporation in FY 2004- 2005 for a Signal Light Fair Share Contribution and were deposited into the PUD Monitoring Project Account. These funds were not recognized and appropriated in FY 2004-2005 budget. A budget amendment is needed at this time to recognize the additional carry forward and appropriate the funds within the PUD Monitoring and Fair Share Commitments Project. Approval of this budget amendment by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by the Board, this budget amendment shall not be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. FISCAL IMP ACT: A budget amendment will be needed to recognize the additional carry forward in the amount of $122,065.80 and will be appropriated in the PUD Monitoring and Fair Share Commitments Project within the Transportation Supported Gas Tax Fund. GROWTH MANAGEMENT IMP ACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATIONS: That the Board of County Commissioners authorizes the necessary budget amendment to recognize additional FY 05 carry forward for use in FY 06. Prepared By: Sharon Newman, Transportation Operations Support Manager Attachment: SAP Report l.l'l o Or-! <'lrl '"" "' Q) :>, rl'U "'0 0..-1 1Il1o.l 'M Q) rx..o.. d <:> l.l'l co ffi I d BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA#............................... JE#........ ............... BAR#....... .............. A.P.H. Date ...................... Fund Number 313 Fund Description County Transportation Gas Tax Date Prepared: 8/1 0/06 Approved by BCC on: 8/22/06 Attach Executive Summary Item No.: Expense Budget Detail Fund Center Title: Road Constrution WBS Element Title: PUD Monitoring Commitment/Fare Share (Provide the Fund Center or WBS element information; it is not required to provide both.) Fd Ctr No.: 163673 WBS No.: 691241 Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bud2et Bude:et 163673 691233 763100 Improvements 122,065.88 0 122,065.88 Net Change to Budget 122,065.88 Expense Budget Detail Fund Center Title: WBS Element Title: Fd Ctr No.: WBS No.: (Provide the Fund Center or WBS element information; it is not required to provide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bud2et Bude:et Net Change to Budget Expense Budget Detail Fund Center Title: WBS Element Title: th F dC Fd Ctr No.: WBS No.: (Provide e un enter or WBS e ement In ormatton; It IS not require to provide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budget Bude:et . D d Net Change to Budget Expense Budget Detail Fund Center Title: WBS Element Title: Fd Ctr No.: WBS No.: (Provide the Fund Center or WBS element information; it is not reauired to provide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bud2et Bud2et Net Change to Budget Expense Budget Detail Fund Center Title: WBS Element Title: (P . d th F d C WBS ] Fd Ctr No.: WBS No.: rOVI e e un enter or e ement In ormatIOn; It IS not reqUIre to OroVI e ot . Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bud2et Bud2et . Ii d 'd b h) Net Change to Budget Expense Budget Detail Fund Center Title: WBS Element Title: (P 'd th F dC WBS I Fd Ctr No.: WBS No.: roVI e e un enter or e ement In ormatIon; It IS not reqUIre to orovl e ot . Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budget Bud2et . Ii . d 'd b h) Net Change to Budget Revenue Budget Detail Fund Center Title: Reserves WBS Element Title: Fd Ctr No.: 919010 WBS No.: (Provide the Fund Center or WBS element information; it is not required to provide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budget Bude:et 919010 993131 489200 Carry Fotward 122,065.88 30,588,940 30,711,005 Net Change to Budget 122,065.88 EXPLANATION Why are funds needed? Funds are needed to Appropriate Carry Forward FY 05 to FY 06. Where are funds available? Funds are available from additional Carry Forward project 69123. REVIEW PROCESS DATE I Cost Center Director: Division Administrator: Bud2et Department: A2ency Manager: Finance Department: Clerk of Board Admin.: Input by: B.A. No.: Page 1 of 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16F1D Meeting Date: Recommendation to approve a budget amendment recognizing carry forward amounts from FY04-05 budget for the PUD Monitoring Project (69124) within the Transportation Supported Gas Tax Fund (313) in the amount of $122,065.80. 8/22/2006 9:00:00 AM Approved By Sharon Newman Accounting Supervisor Date Transportation Services Transportation Services Admin 8110/2006 2:20 PM Approved By Norm E. Feder, AICP Transportation Division Administrator Date Transportation Services Transportation Services Admin. 8/11/2006 1 :58 PM Approved By Pat Lehnhard Executive Secretary Date Transportation Services Transportation Services Admin 8/14/20069:25 AM Approved By OMS Coordinator Administrative Assistant Date County Manager's Office Office of Management & Budget 8/14/200610:47 AM Approved By Susan Usher Senior Management/Budget Analyst Date County Manager's Office Office of Management & Budget 8/18/2006 11 :53 AM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 8/18/200612:14 PM http://bccagenda/Intranetl attachmentviewer.aspx?attachmentid=-l &itemid=67 82 8/2312006 EXECUTIVE SUMMARY Recommendation to accept a grant offer from the Federal Aviation Administration (FAA) and authorize the Board's Chairman to execute the grant agreement in the amount of $149,435 and approve all necessary budget amendments. This grant is provided to update the Airport Master Plan Study for the Immokalee Regional Airport. Collier County's maximum match for this grant is $7,865. OBJECTIVE: That the Collier County Board of County Commissioners accept a grant offer from the Federal Aviation Administration (FAA) in the amount of $149,435, approve all necessary budget amendments, and authorize the Board's Chairman to execute said grant agreement to fund the update of the Airport Master Plan Study for the Immokalee Regional Airport. CONSIDERATIONS: The Collier County Airport Authority received notice of an FAA grant offer of $149,435 to update the Airport Master Plan Study for the lmmokalee Regional Airport on August 17, 2006. Collier County's maximum match for this grant is $7,865. The FAA requires the County's execution of the grant agreement no later than August 28,2006. The updated Airport Master Plan will provide recommendations to ensure the lmmokalee Regional Airport will be able to accommodate air cargo aviation demand and provide guidelines for future airport development at the Immokalee Regional Airport. The total project cost is $157,300. The grant award is $149,435. Funding for the County's local match of $7,865 is available in the Collier County Airport Authority grant Fund 496. Acceptance and execution of this Grant Agreement by the County Manager is subject to formal ratification by the Board of County Commissioners. If acceptance and execution by the County Manager is not ratified by the Board, this Grant Agreement shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. FISCAL IMPACT: Local matching funds of $7,865 are available from Collier County Airport Authority Grant Fund 496. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. RECOMMENDATION: That the Board of County Commissioners accept a grant agreement from the Federal Aviation Administration for $149,435, approve all necessary budget amendments, and authorize the Board's Chairman to execute said grant to fund the update of the Airport Master Plan Study for the lmmokalee Regional Airport. Prepared by Theresa M. Cook, Executive Director, Collier County Airport Authority. o (iO' <.;;oon C k'};'. Orlando D::5t(C:10ffk:s: 59-5Q Na110n@1 ()r!~)nd.o FL 32822.-5024 U S:, ~>Jp<)rtrnu"-it Federal Aviation Admlt'listration Phon(;- 4G/",g-12,.E32f'1 16.2006 i'vb., Theresa i\t Cook Executive Director Coil k~T /\irpor\ 2005 rvlaln,,;Ii! Drl".', Sti..' fL 3111,1.7378 Lkm ~1s. (\,OK: t': I. Immoknke Ail' Number (irani (Hh:r Airport; 1 mnlOkalce, Florida ]-12-003 J -003.2006 \\\, me and t'wo of a Grant Offer fin /\11' No.)- j 2-0fl3l-0U'.:OfI6 [(II hl1mok:.d,,:e . ill n:spon:;c to your Appliciltion for F0{kral ..i\'is ist<nK'-' dakd 2CHH) )CHF uu.:Cpl:,lIlCe n( this on:c:rwill COllstitul<: a Cran! which the ;::.overiHlicl;( :11 the ;ltk.w;d)I,,: co'as tbe pn*:c1 (() $19;\}) d\;.delal ';JliIICi <)riCe the anlhorized official has t'xt;\:llkd the ;md the otTicial\ and (hI: for th~: (,;Ilk,. r\ i\ nrU::;1 cell W,.' cep lane.:: witb tocal and stat.;.' law and cunstitutes a legal and nb] the: Plc:ase HOle ilmt the is not lintcss Ibe i1 AF fER lhe Ii'" the terms of this Oller an: e,\ecute the dnc:mm'nt as s'Don ih ihi':silde. but nul. than ,\UgLht :;:8.2006. fo assist us in adrninlstrativl: you arc rCi.jut;;;ted Ibis niEce tbe page (it" the grmH LH' lIpVI1 C,I:l'UIUl.c,,- Ii",,' gf ant The nri~illal and 0111' copy nf the gnmC Ilctxl to In' rt'iurned to this oftln,Che iTlIIl,L is for vom fi --; En..:iu"'lIr~", LL Jeff Leopold. FIJOT. I ~ GRANT AGREEMENT i.j D-(.y.l)Dr!rne~;t ')f Pf)deral.A......rstiort AdmJnist.,3 Non Date of Offer: August 17, 2006 Project Number: Recipient Airport 3-12-0031-003-2006 Collier County Airport Authority (Herein called Sponsor) Immokalce Regional Airport OfFER THE FEDERAL AVIATION AOMINISTRAT10N, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pa\, ,:15 tile UGlted Staler, sMre iVlelyfNe Pelcon: Gf 'he acc{){npliSh "1~;~ toe COf1SisiHlg of Uie foUo"ving '\"TOd: ~~~astt-d t:)t::'"jt'" StdGj' {jescnbcd tJ~Ct pn:':>Ject A,ppiicanon cated ~lay 2;J(J6 frt~;>,:!rnut'nCt>jiG.ohO(< tne S\nt~~$ P;JytJb!H under Cffi;r shad 5149,..r3S Li;' "'i i'-J H!iS offer 13 rnode Gccordan{)?' wj~h and -for Hv~ purpose of ;':::-ode, here:n c;;dlnd Tdh: 49 US Acceptance and fL'0Jcuhon pf{l\nded b'i TiHe 49 S C ccnsHuHng tnB conUactu;;)l nt)i~~JH!iOn~~_"::F>d nqt,!!> :::;~}")rs:o:' UNlTED STATES ()f !.\.~,,1ER_lC/\ ; FOFRAL iWlc, liON ADMiN I::; 'IRA nON ACCEPTANCE T'li: Spcnsor d9teBS ;jCCOrnPll-sh thoa the doc:umcrt "Ttjn-nssnd C:(;n(j\tc-ns tice in Gc:mpltanC8<vViU1 thE- h2n i\ccephng A~rpcn ltr~prc\:\~':rri(~n1 Pr-O'jr-;'lcn El0Cl...ited this '_ day ()of ___ 20 bcrnD Name of CERTIFICATE OF SPONSOR'S ATTORNEY acting 3?, ,AtL)rtH:>f ThZ)l ()p~nlcn thc~ Sponser IS ernpOWer8{t to enter into thn fOfegclng <:;rnnt t\9r(:'e~neni. State: of Further, I have eXarrHf'HyJ the foregQlnLj (}(3nt dnd the acUcns "elating thlHetc. ~nd f;nd that the accepHJnCe thBl"{~tA t)y said fie-en duly w..rl.hor'zed {)(':d thJrn Uhf 0xeCul:::Cf' tf18f80f IS in {espGcts dllS of the said t':';t.ateand 3-rJddl-on,. for grants )\\,n€(j oy tt::f.:.'S pO,,"!:;j{)r P...t!-ornf:'i)' Page 1 of 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16F1E Recommendation to accept a grant offer from the Federal Aviation Administration (FAA) and authorize the Boards Chairman to execute the grant agreement in the amount of $149,435 and approve all necessary budget amendments. This grant is provided to update the Airport Master Plan Study for the Immokalee Regional Airport. Collier Countys maximum match for this grant is $7,865. Meeting Date: 8/22/20069:00:00 AM Approved By Theresa M. Cook Executive Director Date County Manager's Office Airport Authority 8117/20061:41 PM Approved By OMB Coordinator Administrative Assistant Date County Manager's Office Office of Management & Budget 8117/20063:56 PM Approved By Susan Usher Senior Management/Budget Analyst Date County Manager's Office Office of Management 8. Budget 8/18/200612:10 PM Approved By James V. Mudd County Manager Date Board of County Comtn issioners County Manager's Office 8118/20063:06 PM http://bccagenda/Intranet/ attachmentviewer .aspx ?attachmentid=-l &i temid=683 5 8/23/2006 EXECUTIVE SUMMARY Recommendation that the Board of Collier County Commissioners approve the after the fact expenditure of $244,897.50 and to waive the competitive process to reimburse for the repair of driveways in Golden Gate Estates. OBJECTIVE: To obtain BCC approval of the expenditure of $244,897.50 in MSTD General Funds from the FY06 Fund 111 budget to repair residential driveways within Golden Gate Estates for the purpose of realignment and proper elevation adjustment of the culvert pipes in the roadside ditches to achieve a positive drainage flow. CONSIDERATIONS: In November, 2005, the Board awarded contract #05-3872 to NR Contractors, Inc. This is an annual agreement for the contractor to destroy and reconstruct existing residential driveways pursuant to the construction of other County projects that encroach up or impact existing driveways. The contract includes a general price schedule for the work. In many instances, not all of the work falls under the items established in the price schedule and that work is priced separately by the contractor on a project-by-project basis. Accordingly, Road and Bridge Maintenance Dept. Staff issued a verbal notice to proceed for the destruction and reconstruction of driveways on 2 (two) separate roads in Golden Gate Estates as part of the 3 miles of roadway that is being converted from limerock to asphalt. Staff erroneously assumed that the work to be performed was included in the existing price schedule and that sufficient authority existing on their open purchase order to enable the contractor to proceed with the work. In fact, this work does not fall under the existing price schedule. Given the value of the work exceeds the formal competitive threshold, and given that the vendor has provided services as requested and is now requesting payment for these services, staff is requesting that the Board waive formal bidding requirements and authorize payment for these services to the contractor. Approval of this waiver by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by the Board, this waiver shall not be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. FISCAL IMPACT: Funds in the amount of $244,897.50 are budgeted within the MSTD General Fund 111 Road Maintenance budget. GROWTH MANAGEMENT IMP ACT: While this expenditure has no direct growth management impact, it is consistent with the county's long-term growth plans and BCC direction. RECOMMENDATION: That the Board of County Commissioners waive the competitive bid process and authorize payment to NR Contractors Inc. for the work described herein in an amount of$244,897.50 from the FY06 Fund 111 for the repair of driveways in Golden Gate Estates. Prepared by: Mark Rothenberger, Road Maintenance, Transportation Division Attachments: (1) Bid Tab 05-3872; (2) Worksheet Listing Non-Bid Items -1- ~ E > 'C Cl ..... o .... 'ffi c. Q) a:: N r- OO M I to o ~-g ..... > ~.~ (j'Ja:: 1/)'0 Q) '- .2 !Xl '0 z ~ ~ :5 ~ to l.O 0 ~ "': ~ r- eO Il"i N ..... ..... ..... oi .9 .... ~ 3 >- >- >- 'C c Q. 0 () a:: z ~ tit ~ tit tit tit tit to r- 0) ~ 0 ~ 0) ..... N "It: 0) 0 "": 8~ cx::i lO M .... 0 ~ I/) .... I/) >- >- >- Q) 'C c: Q. c: 0 III ~ tit tit ~ ~ tit tit - ~ 'S u. u. u. u. u.. ~ (j'J (j'J (j'J -J (j'J ~ ~ ~ j!l <::: fl \, ~ 00:::: ~ <J ~ C ~ 0 .~ () 1: '" Q) ~ 1Qj' Q) c ~ "C ~ a:I :0 E .... c: III ~ .!3 s ::J ! oS! () a:I ~ a:I E ::J c: ~ CiS c ,~ (/) 'ii) I/) ~ en ... .s::: 0 0 a:: 2i E a:I c: 0 .... 0 ... IC, ~ ..." C) '0 ~ (0 -c ~ .5 ~ ~ Cl iil ~ <( I ... E S g .~ 1: ~ 1: c: I/) '3 0 .~ t ~ () I/) ~ C :o::l QJ ~ c: ::J ::J CD U en ~ .9 ~ ~ <( 0 0:: c '0 'x C "iij 0 0: ::J g () Rl C UJ CD C1I en I Qi N Q) a:I ~ .Q .E j ll. a:I c: 'iij '0 .s::: m c: -' Ci, 'O- Il) a:I .... 'ii) c<:: C1I II) CO j en 0 > ~ Q) Cll .s::: Q) 'E ~ ~ E '1 E a:: ~ '0'0 <J .s Cll e ... ::J 1ft ::J Q) )( i 0 '0:2 ::J ~ I:) 0: u. a:: u.J l- ll. <(00 ll. L: Q) c: ClQ) a:I en c .!!! roo: ::E m ~ l!! 'e- ~ ll. lO o o N to C"Il <( Cl Cl -- e LIST OF NON-BID ITEMS NON-BID ITEMS UNIT PRICE ~# OF UNITS TOTAL I COST Remove Concrete at Mitered End section I Unit Price .~f $6.00 3080 $18,480.00 Remove Existing Culvert Unit Price LF $20.00 1364 $27280.00 Install 18" PVC A-2000 Culvert Pice Unit Price LF $50.00 510 $25500.00 Install 24" PVC A-2oo0 Culvert Pipe Unit Price LF $67.50 1105 $74587.50 Concrete in Mitered End Section Unit Price EA $450.00 64 $28 800.00 Concrete 24" Mitered End Section Unit Price EA $450.00 24 $10800.00 Backfill at Culvert, Ditch Unit Price CY $40.00 770 $30,800.00 Furnish and Install 4" Reinforced Concrete Unit Price SF) $5.00 5730 $28.650.00 TOTAL $244,897.50 Item Number: Item Summary: Meeting Date: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 16F1F Page 1 of2 Recommendation that the Board of Collier County Commissioners approve the after the fact expenditure of $244,897,50 and to waive the competitive process to reimburse for the repair of driveways in Golden Gate Estates. 8/22/2006 9:00:00 AM Prepared By Mark Rothenberger Transportation Services Engineer Inspector Date Stormwater Management 8/9/20063:45:06 PM Approved By Brenda Brilhart Administrative Services Purchasing Agent Date Purchasing 8/9/20064:13 PM Approved By John Vliet Transportation Services Roads Maintenance Superintendant Date Road Maintenance 8/9/20064:55 PM Approved By Rookmin Nauth Transportation Services Management/Budget Analyst Transportation Engineering and Construction Date 8/10/20068:18 AM Approved By Sharon Newman Transportation Services Accounting Supervisor Date Transportation Services Admin 8/10/20061:44 PM Approved By Mike Hauer Administrative Services Acquisition Manager Date Purchasing 8/11/200610:31 AM Approved By Norm E. Feder, AICP Transportation Services Transportation Division Administrator Date Transportation Services Admin. 8/11/2006 1 :53 PM Approved By Steve Carnell Administrative Services Purchasing/General Svcs Director Date Purchasing 8/17/200610:11 AM Approved By Pat Lehnhard Transportation Services Executive Secretary Date Transportation Services Admin 8/17/200610:22 AM http://beeagenda/Intranet! attaehmentviewer. aspx?attaehmentid=-l &i temid=677 5 8/23/2006 Approved By OMB Coordinator County Manager's Office Administrative Assistant Date Approved By Mark Isackson County Manager's Office Office of Management 8. Budget 8/17/20063:54 PM Approved By James V. Mudd Board of County Commissioners Budget Analyst Date Office of Management 8. Budget 8/21/20065:10 PM County Manager Date County Manager's Office 8/22/2006 8:42 AM http://bccagenda/Intranet' attachmentviewer. aspx?attachmentid=-l &i temid=6 77 5 Page 2 of2 8/2312006 APPROVAL OF BUDGET AMENDMENTS BCC Agenda of August 22, 2006 Ochopee Fire Control District (146) Budget Amendment #06-510 Operating Expenses Other Contractual Services $25,000 Reserves Reserve for Capita] ($25,000) Total -0- Explanation: To cover attorney's fees due to the Dwight Brock case. Transportation Services Road and Bridge (101) Budget Amendment #06-518 Operating Expenses Other Machinery/Equipment $20,000 Reserves Reserve for Contingencies ($20,000) Total -0- Exolanation: Funds are needed for the purchase of one more Solar Power Sensor Station for traffic counts. One unit was damaged from a car hitting it. When insurance reimbursement comes in monies will go back into Reserves. Prepared by: Barbetta Hutchinson, Executive Secretary, OMB Page 1 of 1 BUDGET AMENDMENT REQUEST ~~~~~~~~~l~. JE#................................. BAR#.............................. AP.H. Date....................... ~vJCJfl-r ~[E@~~W~~ lill AUG 1 0 2006 ~ Fund Number 146 Fund Description Date Prepared: 7-27-06 Approved by BCC on: Attach Executive Summary Item No.: Expense Budget Detail Fund Center Title: Reserves WBS Element Title: Fd Ctr No.: 919010 WBS No.: (Provide the FWld Center or WBS element information' it is not reouired to orovide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Descriotion (Decrease) Bude:et Budget 919010 993000 Reserve for Capital (25,000) 114,200 $89,200 Net Change to Budget ($25,000) Fund Center Title: WBS Element Title: Expense Budget Detail Ochopee Fire Control District Fd CtrNo.: 144380 WBS No.: (Provide the Fund Center or WBS element information; it is not reauired to nrovide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bude:et Budeet 144380 634999 Other Contractual $25,000 -$25, UtUI .nO.I! Services If:),. C.eD '''fD;t.'c)'::::> Net Change to Budget $25,000 Expense Budget Detail Fund Center Title: WBS Element Title: Fd CtrNo.: WBS No.: (Provide the Fund Ceul:er or WBS element information; it is not reouired to orovide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budeet Budeet Net Change to Budget - .,. Revenue Budget Detail Fund Center Title: WBS Element Title: Fd CtrNo.: WBS No.: (Provide the FWld Center or WBS element information' it is not reauired to nrovide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budt!et Budget Net Change to Budget EXPLANATION Why are funds needed? To cover attorney's fees due to Dwight Brock Case. Where are funds available? Reserve for Capital. Division Administrato . REVIEW PROCESS 1 I Cost Center Director: ;I1/i~ S~ Finance De artment: Clerk of Board Admin.: ~~~~~~egJ.3 1E#................................. BAR#.............................. A.P.H. Date....................... ~~oCr BUDGET AMENDMENT REQUEST Fund Number 101 Fund Description Transportation Services Date Prepared: 8/1 0/06 Approved by BCC on: Attach Executive Summary Item No.: Fund Center Title: WBS Element Title: Expense Budget Detail Transportation Services Fd CtrNo.: 919010 WBS No.: (Provide the Fund Center or WBS element Information' it II not reauired to IlI'Ovide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budllet BudKet 919010 991000 Reserve For (20,000.00) 1,000,800.00 980,800.00 Contingencies Net Change to Budget (20,000.00) Fund Center Title: WBS Element Title: Expense Budget Detail Pud Monitoring Fd Ctr No.: 163619 WBS No.: <Provide the Fund Center or WBS element information: it I. not requited to Drovide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budllet Budeet 163619 764990 Other Machinery Equipt. 20,000.00 80,000.00 100,000.00 Net Change to Budget 20,000.00 Expense Budget Detail Fund Center Title: WBS Element Title: Provide the Fund Center or WBS element informatl . it i. not ired to vide both. Fund WBS Commit Commitment Item Center Element Item Descri tion Fd Ctr No.: WBS No.: Revised Bud et Net Change to Budget Revenue Budget Detail Fd Ctr No.: WBS No.: Fund Center Title: WBS Element Title: vide tho Fund Center or was olomera informat' . it iJ not r . to vide both. Fund WBS Commit Commitment Item Center Element Item Deseri don Revised Bud et Net Change to Budget EXPLANATION Why are funds needed? Funds are needed for the purchase of one more Solar Power Sensor Station for traffic counts. One unit was damaged from a car hitting it. And when Insurance reimbursement comes in monies will go back into Reserves. Where are funds available? In Reserves, Fund 101 REVIEW PROCESS ivision Administrator: Cost Center Director: Finance De artment: Clerk of Board Admin.: Item Number: Item Summary: Meeting Date: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 16F1G Approve budget amendments. 8/22/20069:00:00 AM Approved By OMS Coordinator County Manager's Office Administrative Assistant Office of Management & Budget Date 8/16/20068:38 AM Approved By Michael Smykowski County Manager's Office Management & Budget Director Office of Management & Budget Date 8/22/2006 9:59 AM Approved By Leo E. Ochs, Jr. Board of County Commissioners Deputy County Manager County Manager's Office Date 8/22/200610:06 AM http://bccagendalIntranet/ attachmentviewer.aspx ?attachmentid=-l &itemid=6809 Page 1 of 1 8/2312006 EXECUTIVE SUMMARY Report and Ratify Staff-Approved Change Orders and Changes to Work Orders to Board- Approved Contracts. OBJECTIVE: To enable the Board to oversee the execution of administrative change orders and changes to work orders, and promote accountability in the use of staff authority. CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a plan to enable changes to BCC-approved contracts (Section XIV. C, Collier County Purchasing Policy) of not greater than 10 percent of the current Board approved amount or $10,000 (whichever is greater) to be authorized by staff. Also included in the report are changes to Work Orders. These include work orders issued under CCNA Contracts, which are less than or equal to $90,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all other contracts (Section XIV. G, Collier County Purchasing Policy) which are not greater than 10 percent of the current Board Approved amount or $100,000 whichever is greater. The Administrative report identifies the percentage changes, to contracts or work orders, that have occurred since the prior BCC approved amount, which are below the threshold limits as referenced above. The plan calls for staff to submit a monthly report listing these change orders from the previous reporting period. Enclosed is the monthly report of the Administrative Change Order and Administrative Changes to Work Order Reports. These reports cover period July 3, 2006 through July 31,2006. Approval of the Administrative Reports by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by the Board, the Administrative Reports shall not be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. FISCAL IMPACT: The total change to contracts is $550,442.07. The total change to work orders is $72,416.50. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the enclosed Administrative Change Orders and Administrative Changes to Work Orders Reports and ratifies the listed change orders and changes to work orders PREPARED BY: Brenda Reaves, Contract Technician, Purchasing Department '" o o N Ui ::::l m ::::l < 'C ... III o In ell .c ... ~ 'C .s c ell III l!! Il.. ... 8,! c ... III ::::l .cU U E ~ ~ - Ql 8, 2' c ... liS ra Q) .c.c'C uU5 ~~ ... "'C....1: Ql :6 ::::l .; ~ ~ Ql 0 < a::U.... >0- ::i "") C Ql ... ::::l g'Qlo III 1: E .cO C ~ e :t l!! 0. 0 ... 0. E ::::llll< ug.... In - ~'t)5 ~ .:g 0 ::::l C E u8~ I- a:: o Il.. w a:: en a:: w c a:: o w Cl Z < J: U W > j::: i2 I- en Z :i c < ... C Ql E 1:: III 0. Ql C Ql E 0 IllOZ ZZ_ ... u .g~~ ~'e g >Il..U Ql -; C E 0 ~z 'C Ql > C e ::::l 0.0 0. E III < g.... 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C) N ~ o In In .... .I!l u l! i: o o .B III Q) m c: l'lI .c o ~ o I- CONTRACTJWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Advanced Traffic Manaaement System Phase II PROJECT #: 60172-2 BID/RFP #: 04-3652 MOD #: ~ PO#: 4500031727 WORK ORDER #: nla DEPARTMENT: Traffic Operations Department I Transportation Services Division Original Contract Amount: $ 653.176.54 (Starting Point) Current BCC Approved Amount: $ 0.00 (Last Total Amount Approved by the BCC) Current Contract Amount: $ 653.176.54 (Including All Changes Prior To This Modification) Change Amount: $ 0.00 Revised Contract/Work Order Amount: $ 653.176.54 (Including This Change Order) Cumulative Dollar Value of Changes to this Contract/Work Order: $653.176.54 Date of last BCC Approval: July 27.2004 Agenda Item: # 16-8-20 Percentage of the change overlunder current contract amount 0% Formula: (Current Amount 1 Last BCC approved amount)-1 Results and Actions: If the change exceeds 10% BCC approval is required; under 10% reported to BCC on Purchasing report. For specific information regarding work order thresholds, please refer to the Procurement Administration Procedures, Section IV.3.d CURRENT COMPLETION DATE (S):ORIGINAl: February 5. 2006 CURRENT: August 11. 2006 SUMMARY OF PROPOSED CHANGE (S): Identify the changes. Increase time on contract for Construction Enaineerina & Insoection (CEI) services. JUSTIFICATION FOR CHANGE (S): What value or benefit do these changes provide to the project? Allowance of additional days on contract will facilitate the administration of proiect close-out. includina CEI review and processina of contractor-submitted invoices. PARTIES CONTACTED REGARDING THE CHANGE: John Rowell (Consul-Tech): Bob Tipton (Traffic Ops): Barbara LaPierre (Management & Budaet Analyst for Traffic Operations). IMPLEMENTATION STEPS (Verify each before proceeding with change using Y, Nor N/A) -Y- Proposed change is consistent with the scope of the existing agreement -Y- Proposed change is in fact an addition or deletion to the existing scope -Y- Change is being implemented in a manner consistent with the existing agreement -Y- The appropriate parties have been consulted regarding the change N/A Proposed prices, fees and costs set forth in the change are reasonable PROJECT MAN NOATION: This form is to be signed and dated. Rec~('J ici'tm>!r~J APPROVE BY: P REVIEWED BY' Co Revised 10/5/05 Date: '-I S.,. () C. 1- 5-00 JUl 3 2006 ate: ~ CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: South Realonal L1brarv PROJECT #: 54003 BID/RFP #: 05.3852 MOD #: 2 POI: 4500054655 WORK ORDER #: nfa DEPARTMENT: Facilities Manaaement Original Contract Amount: Current BCC Approved Amount: Current Contract Amount: Change Amount: Revised ContractIWork Order Amount: $623.950.00 (Starting Point) $623.950.00 (Last Total Amount Approved by the BCG) $651.040.00 (Including All Changes Prior To This Modification) $1.000.00 $652.040.00 (IncludIng This Change Order) Cumulative Dollar Value of Changes to this ContractJWork Order: $28.090.00 Percentage of the change over/under current contract amount: 4.50% Fonnula: (CUrrent Amount I Last BCC approved amount)-1 Results and Actions: If the change exceeds 10% BCC approval Is required; under 10% reported to BCC on Purchasing report. For specific infonnation regarding work order thresholds, please refer to the Contract Administration Procedures, Section II I. CA. Date of Last BCC Approval October 11.2005 Agenda Item # 16.E.2 CURRENT COMPLETION DATE (S):ORIGINAL:' 12/31/07 CURRENT: 12/31/07 SUMMARY OF PROPOSED CHANGE ($): Identify the changes. The Vertical Standards call for a renderinq but the contract does not. ' JUSTIFICATION FOR CHANGE (5): What value or benefit do these changes provide to the project? The renderino will provide a better visualization for either confirmation of the current desiqn approach or another chanqe. PARTIES CONTACTED REGARDING THE CHANGE: Purchasinq: Linda Jackson. Facilities: Skip Camp. Peter Havden. Library: Marilvn Matthes IMPLEMENTATION STEPS (Verify each before proceeding with change using Y, N or N/A) l Proposed change is consistent with the scope of the existing agreement ~ Proposed change is in fact an addition or deletion to the existing scope ~ Change is being implemented in a manner consistent with the existing agreement ~ The appropriate parties have been consulted regarding the change ~ Proposed prices. fees and costs set forth in the change are reasonable N; This form is to be signed and dated. Date: Date: /' Revised 4/25/2005 CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM 3 PROJECT NAME: Gordon River Water Quality Park - Enalneerlna Deslan PROJECT #: 510185 BIDlRFP #: 05-3174 MOD ,: N/A PO#:4500046366 WORK ORDER #:.MlA- DEPARTMENT: Stormwater Manaaement Original Contract Amount: $ 599.8.50.00 (StJlrting Point) Current BCC Approved Amount: $956.100.00 (Last Total Amount Approved by the BCC) Current Contract Amount: $956.100.00 (Including All Chanses Prior To This Modification) Revised ContractJWork Order Amount: $!! ~1~~~~~ CumulatiVe Dollar Value of OIanges to this ContractIWork Order: $356.250.00 Change Amount: Date of Last BCC Approval 1/10/06 Agenda Item # 1682 Percentage ot the change over/under current contract amount 2--% Formula: (Current Amount /last BCC approved amount) Results and Actions: If the change exceeds 10% Bce approval is required; under 10% reported to Bce on Purchasing report. For specific information regarding work order thresholds, please refer to the Contract Administration Procedures, Section III.C.4. CURRENT COMPLETION DATE (S):ORlGINAL: 2/8107 CURRENT: 2/8107 SUMMARY OF PROPOSED CHANGE (S): Identify the changes. The purpose of this change order is to add a sub-consultant, ASRus,LLC to the current contract. JUSTIFICATION FOR CHANGE (S): What value or benefit do these changes provide to the project? Mark McNeal was emeloYed bY CH2M Hill at the time the contract was executed. Mr. McNeal is now emoloYed bY ASRus. Inc. Continuity in the ASR oortion of the oroiect will still remain in effect. PARTIES CONTACTED REGARDING THE CHANGE: Stormwater Manaaement Director. Purchasina Deoartment IMPLEMENTATION STEPS (Verify each before proceeding with change using V, N or N/A) l Proposed change is consistent with the scope of the existing agreement l Proposed change is in fact an addition or deletion to the existing scope l Change is being implemented in a manner consistent with the existing agreement l The appropriate parties have been consulted regarding the change ..::L. Proposed prices, fees and costs set forth in the change are reasonable PROJECT MANAGER RECOMMENDAnON: This ~orm Is to be signed and dated. , 9jlte: 7- 7 -0 L Date: . 'i .... / f-~ APPROVE BY: REVIEWED BY: Contract Specialist Revised 4/25/2005 i CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Golden Gate Grade Separated Ove.rpass BIDJRFP #: O~MOD #: 4 PO#: PROJECT #: ,60006 WORK ORDER #: DEPARTMENT:T.E.C.M Original Contract Amount: $ 2.367,811.00 (Starting Point) Current BCC Approved Amount: $ 2J67.811.00 (Last Total Amouril Approved by the BCC) Current Contract Amount: $ 2.604.486.50 (Including All Changcs Prior To This Modification) Change Amount: so $ 2.6{)4.486.50 (Including This Cblll1lc Order) .~ Revised ContractlWork Order Amount: '., I Cumulative Dollar Value of Changes to this ContractlWork Order: $ 2~6.67S;SO I Date of Last BCC Approval Julv 27. 2004 Agenda Item # 10 en Percentage of the change over/under current contract amount ~ 0 71> Fonnula: (Current Amount 1 Last BCC approved amount)-1 Results and Actions: If the change exceeds 10% BCC approval is required; under;10% reported to BCC on Purchasing report. For specific information regarding work order thresholds. please refer to the Procurement Administration Procedures, Section IV.3.d CURRENT COMPLETION DATE (S):ORIGINAL: October. 2006: CURRENT: December .2006 SUMMARY OF PROPOSED CHANGE (8): 6, 2006. To add a new position for Inspector Aid Trainee as of March {. JUSTIFICATION FOR CHANGE (S): Adding a lower cost position to minimize Project eEl cost. Reviewed and aporoved bv James Zuver. Fieldlnsoector/Proiect Manaaer T.E.C.M. IMPLEMENTATION STEPS (Verify each before proceeding with change using Y, N or N/A) LProposed change is consistent with the scope of the existing agreement LProposed change is In fact an addition or deletion to the existing scope y.. Change is being implemented in a manner consistent with the existing agreement L The appropriate parties have been consulted regarding the change LProposed prices. fees and cost set forth in the change are reasonable. PROJECT MANAGER RECOMMENDATION: This form Is to be signed and datec:i~ REVIEWED ::: m Revised 1015105 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM W4S"tc.w"*-er C.O \ le<.twrtS LtH 5td-ioit PROJECT NAME: Elec.tn'cq( l-{~~rCi.~ a 1e1~irv PROJECT #: 731;'J~1 /i . Ad.dd:i~ ,j BIDIRFP #: {;b-J9t.fD MOD #: I POi: L.{s'OC()6f~O WORK ORDER #: fJ/A DEPARTMEN!; pt,{E'11 s Original Contract Amount: c.f)D $ ;),6 '3 3..<;"0. - (StartingJPoint) ~ $ ;;63, 350. (Last Total Amount Approved by the BCC) ~, $ ;163, 3..>-0, (IncludIDg All Changes Prior To This Modification) Current BCC Approved Amount: Current Contract Amount: $ 5., "'CD, S!S2- Change Amount: _. Q CO $ ~,' Q: c,{:-O. ~ Revised Contract1Work Order Amount: ~ov 1-0..:> (Including This Change Order) f'C;. Cumulative Dollar Value of Changes to this ContraetIWork Order: $'iJ 600.-- Date of Last BCC Approval :vS ~M Agenda Item # It:> C ~ Percentage of the change over/under current contract amount Formula: (Revised Amount / Last BCC approved amount)-1 ;;;. 13 % Results and Actions: Contracts: If the change exceeds 10% of the current BCC amount, then BCC approval is required; equal to or less than 10% reported to BCC by the purchasing department. CCNA Work Orders: For all work orders that exceed $90,000 where the change does not exceed 10% or $10,000, these changes are reported by the Purchasing Department to the BCC administratively. Changers to these work orders that exceed those thresholds require prior BCC approval. NON-CCNA Work Orders: If the change exceeds 10% of the current BCC amount, then BCe approval is required. If in doubt, contact your contract specialist. For more specific information regarding work order thresholds, please refer to the Procurement Administration Procedures, Section IV.3.d. CURRENT: 1,y;7.,,h.6 PAR'fIES CqNTACTED FJEG IN~ THE C,H~NGE: e; 13-, 5;'/'I,ll1'.C:,d.5" t6C): 1<(...5 6151"H:~fr5 cv.\ I e 11 Consl4/{."...;\ I :;) -11/;{5.11 . /w (, JI<:.t 1M EMENTA ION STEPS (Veri yeach before p oceeding with change using Y, Nor N/A) . Proposed change is consistent with the scope of the existing agreement ..Y Proposed change is in fact an addition or deletion to the existing scope ~ Change is being imPlemen,ted in a manner consiste, nt with the, existing agreement The appropriate parties have been consulted regarding the change Proposed prices, fees and costs set forth in the change are reasonable Revised 3/29/06 4 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM rf/)5'J..1 ( PROJECT NAME: ~n County/NaDles Beac;h Renourfshment PROJECT #: 295211 BIDIRFP #: 05-3854 MOD #: j. ~ PO#: 4500055J180 Great lakes DredGe & Dock ComDany DEPARTMENT: Tourism t Original Contract Amount: $ 18.476.311.01 (starting Point) $ {t.,j]/fi.99.0 / (Last Total Amount Approved by the BCe) $ "~~9'1o/ (Including All Changes Prior To This Modification) ClI1Tent BCe Approved Amount: Current Contract Amount: Change Amount: $ 0 $ 4'~ti{t~.~~' 0 I (Including This Change Order) Cumulative Dollar Value of Changes to this Contrac.tIWork Order: S 1:318.28'1.86 "lJ 3 S; r2.f'? Revised ContractIWork Order Amount: Date of Last BCC Approval February 14. 2006 Agenda Item # 16F10 Percentage. of the change over/under current contract amount.J!% Fonnula: (Revised Amount I Last Bce approved amount)-1 '3~ Results and ActIons: Contracts: If the change exoeeds, 10% of the current Bee amount, then BCC approval Is required; equal to Of Jess !han 10% reported to Bee by the purdlaslng departmenl CCNA Work ~ For aU WDIX orders !hat exceed $90.000 whllf8 the change does not exceed 10% or $10.000. these changes are reported by the Purchasing Depar1ment to theBCC adminlstmtive/y. Changers to these w:lIX orders that exceecI tI10se thresholds require pOOr BeC approval. NON-CCNA Work Ordel'll: If the change exceeds 10% of the current Bee amount, then Bee approvalls required. If In doubt, contact your conlnilct speciallsl For more specilic Informallon regarding WOf1( order thresholds, pleasnefer to the Procurement Admlnlstratlon Procedures. Seclion 1V.3.d. CURRENT COMPLETION DATE (S):ORIGINAL: 5/16/2006 (151 Da~) CURRENT: 5/16/2006 (151 days} SUMMARY OF PROPOSED .CHANGE (S): Identify the chanGes. Substantial completion time is changed to May 23, 2006. Extend final completion date to July 1, 2006. JUSTIFICATION FOR, CHANGE (5): What value or benefit do these changes provide to the project? Additional trawlina time was reauired to minimize the takina of turtles. PARTIES CONTACTED REGARDING THE CHANGE: Lyn Wood. Gary McAlpin IMPLEMENTATION STEPS (Verify each before proceeding with change using Y, N or N/A) ..::L Proposed change is consistent with the scope of the existing agreement ..:t. Proposed change is in fact an addition or deletion to the existing scope ..:t. Change is being implemented in a manner consistent with the existing agreement .-:t. The appropriate parties have been consulted regarding the change .-:t. Proposed prices, fees and costs set forth in the change are reasonable PROJECT MANAGER RECOMMENDATION: This form is to be signed and dated. Date:pfrf0t5 Date: _ 'l./ I ~h APPROVE REVIEWED BY: Lyn Revised 3/29/06 1 CONTRACTIWORK ORDER MODIFICATION /1'1 I. CHECK~19.' T FOR, M. /~ /1 ~ ~ _ _ LI~c::4 k.~~ <./~qt.~ PROJECT NAME: SCWRF 2M Floor Pr&~lIllo! Dtlildill p;um:l&rY PROJECT #: 725091 I 05-3896 MOD #: PO#:_4500057367 _ WORK ORDER #: BID/RFP #: DEPARTMENT: Public Utilities EngineerinQ Original Contract Amount: $ 262.300 (Starting Point) Current BCC Approved Amount: $ 262,300 (Last Total Amount Approved by the BeC) Current Contract Amount: $ 262,300 __,. (Including All Changes Prior To This Modification) Change Amount: $ 3.500 $ 265.800 (Including This Change Order) Revised Contract/Work Order Amount: Cumulative Dollar Value of Changes to this Contract/W ork Order: $ 3,500, Date of Last BCC Approval 11/15/05 Agenda Item # 16{C)10 Percentage of the change over/under current contract amount 1.3 % Formula: (Current Amount I Last BCC approved amount)-1 Results and Actions: If the change exceeds 10% BCC approval is required; under 10% reported to BCC on Purchasing report. For specific information regarding work order thresholds, please refer to the Contract Administration Procedures, Section III.CA. CURRENT COMPLETION DATE (S): ORIGINAL: 6/30/06 ~IS G.D c..c.ijud<Ed +.....;E" o''So ~-G. cfQ5S: CURRENT: 8/25/06 SUMMARY OF PROPOSED CHANGE (5): Identify the changes. Install a 2" Teflon lined expansion ioint JUSTIFICATION FOR CHANGE (5): What value or benefit do these changes provide to the project? A safety upqrade PARTIES CONTACTED REGARDING THE CHANGE: Desiqn professional and Lvn Wood IMPLEMENTATION STEPS (Verify each before proceeding with change using Y, Nor N/A) _ Y _ Proposed change is consistent with the scope of the existing agreement _ Y _ Proposed change is in fact an addition or deletion to the existing scope _ Y _ Change is being implemented in a manner consistent with the existing agreement _ Y _ The appropriate parties have been consulted regarding the change _ Y _ Proposed prices. fees and costs set forth in the change are reasonable PROJECT M <-- APPROVE BY: Pr REVIEWED BY:_ Contra t RECOMMEN ATION: This form is to be signed and dated. ~, Date: 1/111 0 ~ na9bLw, Date: ---1)[,2L(2' pecialist Revised 4/2512005 ~ File - 41010-005 CONTRACT I WORK ORDER IIODIRCATlON CHECKLIST FORM North County Regional Wetar Trelllment Plant PROJECT NAME: 12th AVflI1U8 Interconnect Booster P\Jmping Station H&S PROJECTf: 4101().()05 BID I RFP tf.: DEPARTMENT: 05 - 3849 MOD'; P.O. I: 450004S901 CHANGE ORDER I: Colner CotI'1ty Public UtlIlIIes Department COUN1YPROJECT f: 71006 Original Contact Amount: $ 1.083,000.00 CUrreflt Bee Approved Amount: (Starting Point) $ 1,083,000.00 (La.$t Total Amount Approved by tho BCC) $ 1.083.000.00 (Includina All ClIanJ,llI Prior 10 This ModiflcatioG) Current Contract Amount: Chango Amount: $ $ Cl.lmmulalfve Dollar VIII.,. of C......_ to this Contnlct I Work Order. (looIudin1 this CIWIge Order) $ 1,083.000.00 RevlHd Contract I Work Order Amount: 1.083,000.00 Date of lest Bce ApprvVIII 2S-Jul-05 AGenda IIem .. 10H PARTIES CONTRACTED REGARDING THE CHANGE: CoUJerCountv, Douglas N. Hlggina..lno. & Hazen and Sawyer ~i;$u1tlf~'~~ Ci)ntl'aci~;'" lh.'~~',O%oftll~:~e:M ,a<:Q MI6\1nf.l,Jlel1f3CCapprOVll'l$tetP~'equal to or fe$S. \h8ril0% taP,On. '~~~,,"~'~.'C.""mitpurc~.,~~,'lt. coM, w,~' ()!,~;:f::o( Illf~or.!t,\~~ '~'.~:,~90,,;~~fj. '" .~Jl!1J:lt{J~Eld 101i $10Milj~tdl8" ~1>A"""'tn.el""""'.""'''oe......-oilOt~ 'O;.."'.."..........to.. . :am""'lhllt~ h~;e~r~...'~:~~f!~~~A~~.OrJo~ntr~' :'.>.Q(~f~~~@~~ '~.~~~'~~c'* ~Jt<<J: Itli1df:lil9.I..eanti\i::f '. .,~llt ~(; Air m&i..'pO,tilIe'lhformatlOn Wdl'I( order (htfl~p($a iefiirt!'t~ It!' 'procuRlinijrn AdniirUwatIC:NfPf~esi:s::f&nv.3:(f;' < . ,.'. ..., .' ". ", '" ' ,'. . .'" '; , ,',,' ..., .'" ' ~ Percentage of the change order I under CUlnllt contract amount 0.00% CURRENT COMPLEnON DATE(S): SUBSTANTIAL COMPLE110N: Natlce to Proceed: 11-Aug.{)5 FINAL COMPlETION: ORIGINAL: ORIGINAL: 28-Jan.oEl CURRENT: CURRENT: 21-Aug..()8 2O-8eP-OO 27-Feb-08 Change Order No.1 ONH.x1s lof2 C6q File -41010.00s CONTRACT/WORKORDERMOD~CAnON CHECKLIST FORM SUMMARY OF PROPOSED CHANGE(S): Identify the changu. TNI ~j)'~~tlfie!l(>ilOtt~ II:lO blet!diri~~9J T~~I.'AI"ofi~'lWf /'fa~(\"~~ ~l()~lf~blGirl(JirlgOf the, tw.O ~~fer$OurCl:iS" ar~ d.G~Ptj(jttol)~I'3tir)~~:121" Avena6'Ji'ltetooIWl~BOO$t&r ~PStatlOiltoavold(lOWttl~I~~~' '. ...' ,..~'~,em~~ot il)~ Nc~.O;N!Hlggln$.~. Wll~,llis~ py,~~yto:\Yatt y:l1jlI~~Jljtotl~."~CO-!'lpt~~ ,. '.. ~/;\Q..' llu,t~* plJmp~~tiOil. "T~ Pt9P,Q$e;d ~~Q'~~~Q ll'I<<tlrit~;~#l ~,~t,a wtUI Oif~~in ~~.~ " . ,~finat.. .I~que loth. ~ ~iig. Tt\G'tf~.JCtltil$l~ I$fOfa~'ilcl~205~i:Ja~' O8l'~led ~9noeS\l~il9 Uii.requeslls a~:" . JUSTIF1CA110N FOR CHANGE(S): What value Of' benefit do these changes prOVide to tile project? Q.t4,. ~f. il'!9:~;~~hotd iW. ~:~)"ln\IlpitOj~il9 ~~I!, ~,I)~'~~~ ~ttiliiji~~(,tllh~~~ wltlftha'~lJl?o,' ~. ~~'c#rip.'..~ ~,lt~iri h#,~it'~...iiIl~;OYerelJ;~eeon~CkX: h3s.lf<tue~~~;~~dai~fdtHflO (felil~$'resi.itli:'lg tmmlha:ptlOt~tltlgprOcleS$." , , . IMPLEMENTA110N STEPS (Verify..ch before p.-dlng wIth change uafng Y. N, 01' N/A) y Proposed change Is consistent with the scope of the exlstlng agreement Proposed change Is In fact an addition or deletion to the 8Jdsllng scope y y Change Is being Implemented In a manner consistent with the exlsllngagreement y The appropriate parties have been COlllSUIted regarding the change Proposed prices. fees and costs set forth In Ih. change are reasonable N/A RECOMMENDED BY: Oete: "J/I?/Q(P PROJECT MANAGER RECOMMENDATION: This form Is to bit H ~ Project Dale: 7!tJY/O 6 , Date: 7/; rlOG . RECOMMENDED BY: REVIEWED BY: Co CIIange Order No. 1 ONH.xls 2of2 CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM 'f PROJECT NAME: SCWRF 16-mad Exoansion & Iniection WelllW2 PROJECT #: 73949, 73154 BID/RFP I: 93-2121 MOD #: Grally<!l OF~ar 1 POI: 4500003242, 4500003244. 4500003245 WORK ORDER I: / b DEPARTMENT:PUED Original Contract Amount: $ 212.000 (Starting Point) $ 8.237.592.53 (Last Total Amount Approved by the BCC) $ 8.237,592.53 (Including All Changes Prior To This Modification) Current BCC Approved Amount: Current Contract Amount: Change Amount: Revised ContractIW ork Order Amount: $0.00 $ 8.237.592.53 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $8,025.592.53 Date of last BCC Approval 2-22-05 Agenda Item # 16 (e) 1 Percentage of the change over/under current contract amount 0% Formula: (Revised Amount 1 Last BCC approved amount)-1 Results and Actions: Contracts: If the change exceeds 10% of the current Bce amount, then BCC approval is required; equal to or less than 10% reported to BCC by the purchasing department. ,CCNA Work Orders: For all work orders that exceed $90,000 where the change does not exceed 10% or $10,000, these changes are reported by the Purchasing Department to the BCC adminIstratively. Changers to these work orders that exceed those thresholds require prior BCC approval. NON-cCNA Work Orders: If the change exceeds 10% of the current BCC amount, then BCC approval is required. If In doubt, contact your contract specialist. For more specific informatton regarding work order thresholds. please refer to the Procurement Administration Procedures. Section IV.3.d. CURRENT COMPLETION DATE (S):ORIGINAl: March 18.2006 CURRENT: March 18. 2007 SUMMARY OF PROPOSED CHANGE (S): Identifv the chanaes. To orovide a time extension for the current oroiects includina operational testina and oermittina of the Deep Iniection Well No.2, work durina the warranty oeriod for the facility exoansion. and comoletion of the record drawinas orovide bv the contractor. JUSTIFICATION FOR CHANGE (S): What value or benefit do these changes provide to the project? This chanae will orovide additional time to comolete final close out, oermittina. record drawinas etc., for the three active addendums under this aareement PARTIES CONTACTED REGARDING THE CHANGE: Bill Mullin, Roy Anderson, Georae Yilmaz. IMPLEMENTATION STEPS (Verify each before proceeding with change using Y, N or N/A) X Proposed change is consistent with the scope of the existing agreement _ Proposed change is in fact an addition or deletion to the existing scope X' Change is being implemented in a manner consistent with the existing agreement X. The appropriate parties have been consulted regarding the change _ Proposed prices, fees and costs set forth in the change are reasonable Date: Revised 3/29/06 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM '0 PROJECT NAME: SCRWTP 12-MGD RO Exoansion BID/RFP #: 04-3589 MOD #: LPO#: 4500030470 PROJECT#: 700971 WORK ORDER #:_____....._._........_._ DEPARTMENT: Public Utilities Enoinaerino Original Contract Amount: $ 2.990.500.00 (Starting Point) Current BCC Approved Amount: $ 2.990.500.00 (Last Total Amount Approved by the BCC) Current Contract Amount: $ 2.990.500.00 (Including All Changes Prior To This Modification) Change Amount: $ 76.350.00 Revised Contract/W ork Order Amount: $ 3.066,850.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ 76.350.00 Date of Last BCC Approval 6/22/2004 Agenda Item # 16 C 8 Percentage of the change over/under current contract amount 2.55% Formula: (Revised Amount 1 Last BCC approved amount)-1 Results and Actions: Contracts: If the change exceeds 10% of the current BCC amount, then BCC approval Is required; equal to or less than 10% reported to BCC by the purchasIng department. CCNA Work Order.: For all work orders that exceed $90,000 where the change does not exceed 10% or $10,000, these changes are reported by the Purchasing Department to the BCC administratively. Changers to these work orders that exceed those thresholds require prior BGC approval. NON-CCNA Work Orders: If the change exceeds 10% of the current BCG amount, then BCC approval Is required. If In doubt, contact your contract specialist. For more specific information regarding work order thresholds, please refer to the Procurement Administration Procedures, Section IV.3.d. CURRENT COMPLETION DATE (S): ORIGINAL: 12/17/2006 CURRENT: 12/17/2006 SUMMARY OF PROPOSED CHANGE (S): Added necessary noise control studY. JUSTIFICATION FOR CHANGE (S): What value or benefit do these changes provide to the project? This study is necessary to determine insulation required to meet noise ordinance PARTIES CONTACTED REGARDING THE CHANGE: Lyn Wood. Roy Anderson IMPLEMENTATION STEPS (Verify each before proceeding with change using V, Nor N/A) -L Proposed change is consistent with the scope of the existing agreement -L Proposed change is in fact an addition or deletion to the existing scope -L Change is being implemented in a manner consistent with the existing agreement -L The appropriate parties have been consulted regarding the change ----X- Proposed prices, fees and costs set forth in the change are reasonable APPROVE B . TION: This form is to be signed and dated. Proj t REVIEWED BY: Contra t i Revised 3/29/06 l Date: 7/10/2006 1J;Q/OG Datftl: I , CONTRACTJWORK ORDER MODIFICATION / . Ci-lEftLI~SFO CocO;LV . , Ii ? '1 . PROJECT NAME: LA Sl{1(c;~U~ r{,&.tQ.. JECT#: ~ -,,~ r BIDJRFP #: C(..-11?rMOD #: I po.: 'fS'"- o I 77OwORK ORDER #: DEPARTMENT:--1f-i(Vl.. Cumulative Dollar Value of Changes to this ContractIWork Order: $ s 34.-~ c.rS]../~ (Starting Po' t) 53 B:L f6/, 5'3 (Last Total AJunt Approved by the BeC) $~7 ~'37,/~ (Including All Changes Prior To This Modification) $ <Lf-/ ,1.-1 t . q3 ') , $36h 'L-lCf. 63 (Including Th~ Change Order) < 4-1 ).2-17. <tV Original Contract Amount: Current BCC Approved Amount: Current Contract .Amount: Change Amount: Revised ContractlWork Order Amount: Date of Last BCe Approval f""'4..b. 14- Agenda Item # t ~B lL Percentage of the change over/under current contract amount -- ~~ %/1,75'& % Formula: (Current Amount I Last Bee approved amount)-1 Results and Actions: If the change exceeds 10% BCe approval is required; under 10% reported to BCe on Purchasing report. For specific information regarding work order thresholds, please refer to the Contract Administration Procedures, Section III.CA; CURRENT COMPLETION DATE (S):ORIGINAL: 9/~ocp CURRENT: 1/'2.8)0(, SU MARY OF PROPO ED CHA E (5): Identify. the Ch;tn;, es. '1<..0,1 t >.' (~ 'D '1'e ~ Ca. J2-7 l v .0 C'. S ((.')"''1... t~.$ '~ r~ Au Q... ot ' JUSTIFICATION FOR C ANGE (S): Wha.t value 91 bel'\eflt 4~ these changes provide to the pljOject? _ ^ ~~, ~~roUxi>d)W('fklViy.\L~ f'o r~ ~l~) d<..~IU.li <J ff~b ( P,o.<=. PARTIES CON.JA' TED REGAR ING THE CHANGE: /#/l lie.. dlc. ~ - CH^J'...j/~ JQ...Ift' Ca> s d'h .;.\....-;. I,PLEMATION STEP (V, erify each before proceeding with change using Y, Nor N/A) ~ Proposed change is consistent with the scope of the existing agreement Proposed change is in fact an addition or deletion to the existing scope .' K.. Change Is being implemented in a manner consistent with the existing agreement 'E. The appropriate parties have been consulted regarding the change ~roposed prices, fees and costs set forth in the change are reasonable c...::,' (~~ UA.. ~ ENDA TION: This form is to be signed and dated. Date: 7- ((. Cb if -!q - ob ,''- CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM BID/RFP #: 05-387&, MOD #: A {three) POI: 4500054219 PROJECT #: 60169 WORK ORDER #: .. PROJECT NAME: Rattlesnake Hammock Rd DEPARTMENT: TEeM Original Contract Amount: $ 23.298,102.15 (Starting Point) Current Contract Amount: $ 23.298.102.25 ~ (Last Total Amount Approved by thcBCC) 2~.298,102.25 . n.....u ~c.-:L (Including All Changes Prior To This Modification) ~ <~~ I~~'~{ 0.00 Current BCC Approved Amount: $ Change Amount: $ Revised Contract/Work Order Amount: S 23.298.102.25 (Including This Change Order) Cumulative Dollar Value or Changes to thIs ContractJWork Order: $ 0.00 Date of Last BCC Approval 9/13106 Agenda Item # 10L Percentage of the change over/under current contract amount 0.00 % Formula: {Current Amount I Last BCC approved amount)-1 Results and Actions: If the change exceeds 10% BCC approval Is required; under 10% reported to BCC on Purchasing report. For specific information regarding work order thresholds, please refer to the Procurement Administration Procedures, Section IV.3.d CURRENT COMPLETION DATE (S):ORlGINAL: 1/11/08 CURRENT: 1/11/08 SUMMARY OF PROPOSED CHANGE (8): IdeatitY tbe cbaages. Provide and Install floating turbidity barrier to protect off- site wet/and areas. The Contractor's price per linear foot Is $13.48. This price Includes any and all cost associated with performing this work. The cost of $32.352.00 will be deducted from the Roadway Allowance CC-991 Pay Item. Additionally repair and replace the Irrigation system and landscaping for Shadow Wood Yillas to restore the natural property barrier. The Contractor's price Is $9,908.56. This price Includes any and all cost associated with performing the work. The cost of $9.908.56 will be deducted from the Curb and Roadside Allowance CC-993 Pay Item. New pay items shall be created as follows in Category # 1, and Category # 3: ; Item # Item Description Unit Quantity Unit Price 104.11 Turbidity Barrier Floating LF 2400 $13.48 Co.993-01 Shadow Wood Irrigation Landscape Restore LS 1 $9,908.56 Amount $32,352.00 $9,908.56 JUSTIFICATION FOR CHANGE (S): What value or benefit do these change. provide to the project? The Dumose for the floatlna turbidity barrier Is to Drotect off-site wettand areas. The Dumase of the irrlaatic" sYStem and landscaplna is to restore the natural barrier to Shadow Wood Villas These Drlces include anv and all cost associated with oerformina this work. PARTIES CONTACTED REGARDING THE CHANGE: James Zuver Project Manaaer. Ronnv Hobbs Proiect Manager John Carlo Inc. , IMPLEMENTATION STEPS (Verify each before proceeding with change using Y. Nor NfA) _ Y _ Proposed change Is consistent with the scope of the existing agreement ' _ Y _ Proposed change Is In fact an addition or deletion to the existing scope _ Y _ Change Is being implemented in a manner consistent with the existing agreement _ Y _ The appropriate parties have been consulted regarding the change _ Y _ Proposed prices, fees and costs set forth in the change are reasonable Revised 10/5/05 Ilq Revised 10/5/05 13 CONTRACTIWORK ORDER MODIfICATION .I,,~ ~ CHECKLI8T fORM. qoSt 11 W'~~,D ,( PROJECT NAME: Deslan CountvINMIea Buch Renourfahl'Mnt PROJECT #: .1---' 4J ' BIDlRFP .: 05-3854110D .: ~POf: 4500015880 Grut lak_ Dl'8dae & Dock. COmDMV .. 1 .' DEPARTMENT: Touriam 0ri&fDaI Contract Amount: S 18.476.312.01 (SCll1iD8 polftt) S 1'.511.599.01 (Lut Total AmowIt AppaMId by tho BCC) $ 19.51t.599.o1 (IAoIudinaAI1 c::'IulDpJ Priot To 'Ibis ModHbtion) I CumDt acc Approved Amouat: CulTtDt COIltnct AmollDt: S 343.ooo.oq 5 19.854.599.01 (lnctlllSiq 11U. 0Iqe Order) CuDialative Dollar Value of CIwIc- to tIdI CODtraetJWork. Order: S 1.3'7R..2fl7.00 Cbaqe Amount: RevIled CODtnc:tlWork Order Amount: Date err Lat BCC Approval Februarv 14. 2008 AQenda Item # 16F10 Percentacle 01 the change ovw/under cummt contract .mount....1Jl% Formula: (RevIsed Amount I L8st see approveclamount)-1 ~ and ktiolw: ConCnIcta: If .. dlangII ..... 10~ of .. CII.ItMl 8CC amount. Nn 8CC IIPIlftIYIIIla 11Iqw.d; eq&llII tit Of ... .. 10% ,..,ortIId D BCC by the ~....... CCNA WOIIIl Ordn: For" WIltIc ordn bit __ StO.OCIO whn the c:Nnea <<-lICIt IlllDIId 10% or '10.000, It-. chIngea are reporIIId by !he P\.r'chMino Dep,nnenI D 1he 8CC IClmllllllrllllwly. ChIIrlgIn D 11-. work 0.-. flat __ tloM ~ ,.quire prior ICe WRMI. NONoCCNA Work Ordn: If.. dw9t ..... 10% of" CU'IWIt ICC IIIlOU'lt; tlIIn ICC tppftMllla ntq...... If In doubC, canI8ct ~ ClIlNrId ......... ~ cnont II'JIClIfIc InrDmlalIon ~ work 0/'dI!Ir 1nIhcIdI. p-.. r.rw tD .. ~ , I AdmINlnllon~, Sdan 1V.3.d. '1/1 / ~tt10 ~, 1~.tJ, CURRENT COMPLETION DATE (S):ORIGlNAL: el1612008 (151 Cava) CURRENT: 511812001 Hi1 dew) ~ SUMMARY OF PROPOSED CHANGE (S): Identify the changea. As:fdltlonal 98 daYS of turtle trawllna was reaulred at a cost of $3.500 oar day. Total OlIva trawfed: 103 lea days allowed In orialnal Contract: .~ Addltlonal daw for trawlloa Modification: 98 Addltbnal funds thIs Modification Is 1343.000 (98 daw tm 13.500 Der day) JUSnFICAnON FOR CHANGE (S): What value or benefit do theM changea provide to the project? Additional trawl/no time was reauinld to minimize the taldna of turtles. PARTIES CONTACTED REGARDING THE CHANGE: Lvn Wood. Garv McAlDin IMPLEMENTATION STEPS (Verify each before PI"OCHdlno with change ualno Y. N or NJA) ..:L. Proposed change is ClOnsistent with the ICOpe of the existing agreement ...:t. Proposed change is In fact an addition or deletion to the existing scope ....:t. Change Is being Implemented In a manner consistent with the existing agreement ....:x. The appropriate parties have been consulted regarding the change ...:t. Proposed prices. fees and costs set forth in the change are reasonable PROJECT MANAGER RECOMMENDATION: Thl. form .. to be .'gnec:land cIat8cI. Revised 3/29/06 Revised 3/29/06 13~ er Date: 1~1!(J Date: -'7/#()~. CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM ''-t PROJECT NAME: tJCw/(F DJYJI<.. FT e:.,,~t Amd.t SIQlRrp #: olJ- J~.3(, Mea #: ~ DEPARTMENT: P LA E b R.eportl" (\5 PROJECT #: 73c; 61 POI: 4S000S<&l.(71 WORK ORDER #: rCTSlADA-E!1A-06-iXJ Original Contract Amount: $ 45; ?~4. ~ (Starting Point) $~ (Last Total Amount Approved by the BCC) Current Bec Approved Amount: Q 1I.E9- $ 4~ ,'if-,. (Including All Changes Prior To This Modification) Change Amount: $ 1.{ 000. !!52- tl~ Revised Contract/Work Order Amount: $ tJ 9) <r6'T. (Including This Change Order) Cumulative Dollar Value or Changes to this ContractIWork Order: $ 4, oOc), gg..- Current Contract Amount: Date of Last BCC Approval rJ/A Agenda Item # tv'/A Percentage of the change over/under current contract amount Formula: {Revised Amount I Last BCC approved amount)-1 ~, 7tJ % Results and Actions: Contracts: If the change exceeds 10% of the current Bee amount, then Bee approval Is required; equal to or less than 10% reported to Bee by the purchasing department CCNA Work Orders: For all work orders that exceed $90,000 where the change does not exceed 10% or $10,000, these changes are reported by the Purchasing Department to the Bee administratively. Changers to these work orders that exceed those thresholds require prior Bee approval. NON-CCNA Work Orders: If the change exceeds 10% of the current Bce amount, then Bee approval is required. If in doubt. contact your contract specialist. For more specific information regarding work order thresholds. please refer to the Procurement Administration Procedures. Section IV.3.d. CURRENT COMPLETION DATE (S):ORIGINAL: 6A%b . . CUR~ENT: loAI/~ (yJif,^ ~i$ jJ.t"I\ ) ~ as. Date: Revised 3/29/06 CONTRACT/WORKORDER MODIFICATION CHECKLIST FORM 15 ----I PROJECT NAME: Goodlette-Frank Widenina Proiect I PROJECT #: 60005 ./ 4 PO#: 4500048619 WORK ORDER #:_ N.A. BID/RFP #: 05-3851 MOD #: DEPARTMENT: Transportation Engineering and Construction Manaaement Original Contract Amount: $ ~800,000.00 (Starting Point) Current BCC Approved Amount: $ 15.800.000.00 (Last Total Amount Approved by the BCC) Current Contract Amount: $ 15.499.950.00 (Including All Changes Prior 1'0 This Modification) Change Amount: $ 0.00 Revised ContractIWork Order Amount: $ 15.499 .950.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork .Order: $ -300.050.00 Date of Last BCC Approval June 28. 2005 Agenda Item # 10 D Percentage of the change over/under currentcontract amount ~ 0 ~ . ~.UL I~ 2006 Formula: (Revised Amount I Last Bee approved a~ount)-1 . ' Er I ran~portatlon R~~iis 811d- Ac.-uQ;lS: Coh~($: Jr"ihe-cha;;~- e~s-1:0?rof'iii&-curreni Dee airIoun( then BCC"opProvai I:i roqjjirOd;' ~m~~\t"" reported to BCC by the purchasing department CCNA Work O(d8rs: For all work orders that exceed $90,000. Yvf1ere the chahge. dOes not exceed 1 0% , or $10,000, these changes are reported by the Purchasing Department to the BCC administratively. Changers to these work orders lhatexceed those thresholds require prior BCC approval. NON-CCNA Weirk Orders: If the change exceeds 10% of the current BCC amount, thGli BCCapprovalls required. If in doubt, contact your contract specialist For more specific information regarding work order thresholds, please refer,to the Procurement Administration Procedures, Section IV.3.d. '. '. . 2.aY1 CURRENT COMPLETION DATE (S):ORIGINAL: November 1. 2006 CURRENT~i606 ' SUMMARY OF PROPOSED CHANGE (S): Identify the changes. 999-005 Rep Conflict Installation: 999-006 Stmcture 307: 426-733-325 Slot Drain @' Bank exit: 426-733-325A Slot drain @ WilcleJ:'i1essentrance: 999-007 Adjust swale @ bypass road: 520-1-7 Type E curb and gutter. 520-70 Special Separator: 999-008 Reclaimed Water Main diversion: 999-009Iine stops for 20" Force Main Diversion: 999-010 20" Raw Water Main diversion: RW-l Deduct 24'~ Reclaimed Water Main: PA-I Deduct from Project Allocations. J'USTIFlCATION FOR CHANGE (5): What value or benefit do these changes provide to the project? 999- 005 Extra work involved to install 48" RCP due to desian chance. 999-006 Added due to mistaken Iv left out of the oricinal bid but shown on the plans. 999-007 Added to adiust swale to address floodina problem on roadway. 426-733-325' Added slot drain to address drainage issue at Wilderness entrance. 426-733-325A Added slot drain to address drainaoe issue at bank entrance. 520-1-7 Added Type E curb and outter for median separator for emeroency vehicle access. 520-70 Added Special Traffic seoarator for emergency vehicle access across median area. 999-008 Diversion added to address a plan design chanoe and error. 999-009 Added line stops to address issue of inability to isolate line to install required dio. 999-010 Added to address issue of dipoing existino water mains that were in conflict with the proposed box culvert and not addressed by the oriainal desian (error). RW~1 'Reclaimed Water Main deleted due to desion chanoe. PA-1 Subtracted from Proiect Allocation money to' offset proiect costs increase. PARTIES CONTACTED REGARDING THE CHANGE: Jim Hurley - City of Naples Utilities Insoector: Richard Walker and Robert Valentine - Desianer of Record. American Enaineerino: Tom Deer and Dennis. Day - PBS&J Revised 3/29/06 (CEI); AI Ruth, Lvnn Thorpe. and Jav Ahmad - Collier County Transportation EnQineerinQ and Construction ManaQement. IMPLEMENTATION STEPS (Verify each before proceeding with change using Y, N or N1A) q ...:L Proposed change is consistent with the scope of the existing agreement ...:L Proposed change is in fact an addition or deletion to the existing scope l Change is being implemented in a manner consistent with the existing agreement l The appropriate parties have been consulted regarding the change l Proposed prices, fees and costs set forth in the change are reasonable PROJECTMANAGE~E APPROVE BY: Pro' REVIEWED BY: ' Co r ot Specialist NDATION: This form Is to be signed and dated. ~~ Date: Revised 3/29/06 /(, CONTRACT/WORK ORDER MODIFICATION . CHECKLIST FORM PROJECT NAME: Disaster Debris Removal Hurricane Wilma PROJECT #: BIDIRFP #: 05-3661 MOD #: PO#4500059991 WORK ORDER #:NlA DEPARTMENT: Stormwater Manaaement Original Contract Amount: $ 1.215.000.00 (Starting Point) Current BCC Approved Amount: $1.215.000.00 (Last Total Amount Approved by the BCC) Current Contract Amount: $1.336.500.00 (Including All Changes Prior To This Modification) Revised Contract/Work (jrder Amount: $Q $ft J] :!>:3(p J.5 00 ,00 (InclUding This Cluinge Order) Cumulative Dollar Value ~fChanges to this ContractIWork Order: ., / /f}. ?-StJOIOO ':( Change Amount: Date of Last BCC Approval March 14. 2006 Agenda Item # fOB ..-..---..". Percentage of the change over/under current contract amount 2 '.'% Formula: (Current Amount I Last BeC approved amount)-1 Results and Actions: If t/;1e change exceeds 10% BCC approval is required; underJO%reported to BeC on Purchasing report. For specific information regarding work order thresholds, please refer to the Contract Administration Procedures, Section III.C.4. " ", CURRENT COMPLETION DATE (S):ORIGINAL: June 23. 2006 CURRENT: Julv7~ 2006 SUMMARY OF PROPOSED CHANGE (S): Identify the changes. 11me extension for finalization of canals that have been completed. ' t . .....""....., JUSTIFICATION FOR CHANGE (S): What value or benefit do these change.~ p.r.9.yi~!, to the project? Additional time Is reaulred to finalize the Drotect according to NRCS standards. , ,; PARTIES CONTACTED REGARDING THE CHANGE: Stormwater Manaaemenr Dfrector. ContractSDeclallst "':.g ........,. ", IMPLEMENTATION ST~PS (Verify each before proceeding with change using Y, N orNlA) y. Proposed change is ccinsistent with the scope of the existing agreement y. Proposed change is ill fact an addition or deletion to the existing scope y. Change is being impl~mented in a manner consistent with the existing agreement', 'nrI, y. The appropriate parties have been consulted regardIng the change y. Proposed prices, fees and costs set forth In the change are reasonable PROJECT MAN GER RECO NQAnON: This form is to be signed and dated. APPROVE BY: Date: 7 -.:t.~ -0 ~ REVIEWED s;r <.-, Date: 7,./).:5-/)6 , ,;.(1;-"':'- C Purc~!lslna (, .~ e',- i ,.1". \t.: ~-~ /~ Revised 4/25/2005 'S~'.,: ~. f"1','':':;--;:;; 17 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: SCRWTP Lime Softenlna Modifications & Uoarades PROJECT #: 700571 BID/RFP #: 05-3743 MOD #: ~ POI: 4500044343 DEPARTMENT:PUED Original Contract Amount: $ 1,923,500 (Starting Point) Current BCe Approved Amount: $1,923,500 (Last Total Amount Approved by the BCC) Current Contract Amount: $1,962,717 (Including All Changes Prior To This Modification) Change Amount: $ -().. $64,465.80 (To be taken out of Contractor's Allowance) Revised ContractIWork Order Amount: $1,962,717 (Including This Change Order) Cumulative Dollar Value of Changes to this Contract/Work Order: $ 39,217 (eO 1 only) Total change amounts out of Contractor's Allowance: $55,691.88 (CO 2) + 54,758.25 (CO 3) + 122,964.97 (C04) + 64,465.80 (COS) = $297,880.90 Total approved Contractor's Allowance: $300,000.00 Date of last BCC Approval March 8. 2005 Agenda Item # 10 F Percentage of the change overlunder current contract amount: 2.04 % Formula: (Current Amount 1 Last BCC approved amount)-1 Results and Actions: If the change exceeds 10% BCC approval is required; under 10% reported to BCC on , Purchasing report. For specific information regarding work order thresholds, please refer to the Contract Administration Procedures, Section III.CA. CURRENT FINAL COMPLETION DATE (S): November 10. 2006 ORIGINAL FINAL: April 15. 2006 ~ SUMMARY OF PROPOSED CHANGE (S): ' Time extension due to manufacturer's delivery date of new fluoride feed system. chanae to Contractor's Allowance for addition of paintina in HSP Room and Pipe Gallery. : JUSTIFICATION FOR CHANGE (S): What value or benefit do these chanaes orovlde to the oroiect? Now is the richt time to make chanaes and repairs. Contract and BCC approval allows for repairs of unforeseen conditions. Both items requested by plant staff. and are consistent and sensible to complete durina this proiect. PARTIES CONTACTED REGARDING THE CHANGE: Steve Lana. Pam Libby. Paul Mattausch. Karen Guliani IMPLEMENTATION STEPS (Verify each before proceeding with change using Y, Nor N1A) Y Proposed change is consistent with the scope of the existing agreement Y Proposed change is in fact an addition or deletion to the existing scope Y Change is being implemented in a manner consistent with the existing agreement Y The appropriate parties have been consulted regarding the change Y Proposed prices, fees and costs set forth in the change are reasonable be signed and dated. Date: JulY 27.2006 Date: 1/.;2 ? jab' Revised 4/25/2005 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM 1'8 10{)Q1 PROJECT NAME: SCRWTP 12-MGO Reverse Osmosis Exoansion PROJECT #: Oi a8M BID/RFP #: 05-3879 MOD #: 01..Q1 POt#: 4500054770 WORK ORDER #: N/A . DEPARTMENT: Public Utilities Current BCC Approved Amount: IN~ $ ~.J1J....OOO.OO (Starting Point) 2.., $.___ .ID73.000.00 (Last Total AmollDt Approved by the Bce) 2'i $ ~.373.000.00 (Including AU Changes Prior To This Modifu:ation) Jit,)' .....t Original Contract Amount: Current Contract Amount: Change Amount: $ 7.120.00.. z,.r.{ S ~.3~0.11.Q..00 (Including This Change Order) Cumulative Dollar Value of Changes to tlds ContraetlWork Order: $ 7.120.00 Revised ContractlWork Order Amount: Date of Last BCC Approval 10/1112005 Agenda Item #..1Q2 Percentage of the change over/under cUlT'8nt contract amount 0.03 % Fonnula: (Current Amount I last Bce approved amount)-1 Results and Actions: If the change exceeds 10% BeC approval is required; under 10% reported to BeC on Purchasing report. For specific information regarding work order thresholds, please refer to the Procurement Administration Procedures, Section IV.3.d CURRENT COMPLETION DATE (S): SUBSTANTIAL COMPLETION NO.1: SUBSTANTIAL COMPLETION NO.2: FINAL COMPLETION: ORIGINAL: 01/2412007 ORIGINAL: 07/1312007 ORIGINAL: 0811212001 CURRENT: 0112412007 CURRENT: 07/1312007 CURRENT: 08/1212007 SUMMARY OF PROPOSED CHANGE (8): Identify the changes. Modify materials for proposed Transfer Pump No. 5 to match those provided for existing Transfer Pumps Nos. 1, 2, 3 and 4. JUSTIFICATION FOR CHANGE (8): What Yalue or benefit do these changes provide to the project? Transfer Pump No.5 is being purchased and installed under this project adjacent to existing Transfer Pumps Nos. 1 , 2, 3 and 4. All Transfer Pumps discharge treated water from the product watsr blend tank to the ground storage tanks. The contract specifications state that materials for the pump bowl, impelJer wear ring and Impeller shall be stainless steel. The same parts for the existing four pumps were supplied as bronze under a previous contract. Both material selections are acceptable for this service. but the bronze parts are being provided under this change order so that all parts are identical and spare parts can be applied to any of the 5 pumps. Had this item been discovered during the design period, it would have been incorporated into bidding dOcuments and the additional costs included in this change item would have been included in a higher lump-sum bid price for the overall project. Revised 10/5/05 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM '~t\ PROJECT NAME: SCRWTP 12-MGO Reverse Osmosis Expansion PROJECT #: 05~3879 BID/RFP#: 0&3879 MOD#: 01-02 POI: 4500054770 WORKORDER#: NJA DEPARTMENT: Public Utilities Origfnal Contract Amount: z..~ $ 21,313,000.00 (Starting Point) .Z-~ $ 23.373,000.00 (Last Total Amo1mt Apprtm:d by the BCC) vf $ ~_~80.120.00 (Including All Changes Prior To This Modification) (1J J Current BCC Approved Atnount: Current Contract Amount: Chauge Amount: $ 9.660.00 -v+ $ 23'.389.780.00 (Including This Change Order) Cumulative Dollar Valoe of Changes to this Contract/Work Order: $ t 6.780.00 Revised ContractlWork. Order Amount: Date of Last Bee Approval 1 0/1112005 Agenda Item #...1Qg, Percentage of the change over/under current contract amount 0.07 % Formula: (Current Amount I Last BCC approved amount)-1 Results and Actions: If the change exceeds 10% BCe approval is required; under 10% reported to Bee on Purchasing report. For specific informatiOn regarding work ord&r thresholds, please refer to the Procurement Administration Procedures, Section IV.3.d CURRENT COMPLETION DATE (8): SUBSTANTIAL COMPLEnON NO.1: SUBSTANTIAL COMPLEnON NO.2: FINAL COMPLEnON: ORIGINAL: 0112412007 ORIGINAL: 07/1312007 ORIGINAL: 08/12/2007 CURRENT: 0112412007 CURRENT: 07/1312007 CURRENT: 08/1212007 SUMMARY OF PROPOSED CHANGE (8): Identify the changes. Materials, equipment and labor to remove a 1 to 2 foot layer of organic material under the proposed foundation for High Service Pump Station NO.2 and install in place of the organiC: material a layer of #89 stone. JUSTIFICATION FOR CHANGE (8): What value or benefit do these changes provide to the project? This work is required to provide a suitable subgrade for the proposed foundation of the new High Service Pump Station No.2. The organic material was not evident in any of the design-period soil borings. As such this is an unforeseen underground condition. Trn:l geotechnical subconsultant for the project design team recommends replacement of the organic material with #89 stone to prevent excessive settling of the proposed building foundation. The Engineer has reviewed these costs and finds them to be fair and reasonable. Revised 10/5/05 CONTRACTJWORK ORDER MODIFICATION CHECKLIST FORM , tj b PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exosnsion PROJECT #: 05-3879 BJD/RFP #: 05-3879 MOD #: 01..03 PO#: 4500054770 WORK ORDER #: N/A DEPARTMENT: Public utilities OrigiDal Contract Amount: '2.1./ $ ..'.B373.000.00 (Starting Point) 1J/ $ 23:373.000.00 (Last Total Amo1lJrt Approved by the BCC) '2.- ..f S a389.180.00 (Including All Changes Prior To This ModifIcation) --------l Current BCC Approved Amount: Current Contrad Amount: ..{pd Change Amount: $ 6.210.00 7...1./ $ ~.395.990.00 (Including This Change Oldec) Cumulative Dollar Value of Changes to this Contrad/Work Order: $ 22.990.00 Revised ContractIWork. Order Amount: Date of Last BCC Approval 10/11/2005 Agenda Item #J!Kl Percentage of the change over/under current contract amount 0.10 % Formula: (Current Amount I Last Bce approved amount)-1 Results and Actions: If the change exceeds 10% BCC approval is required; under 10% reported to BCC on Purchasing report. For specific information regarding work order thresholds, please refer to the Procurement Administration Procedures, Section 1V.3.d CURRENT COMPLETION DATE (8): SUBSTANTIAL COMPLETION NO.1: SUBSTANTIAL COMPLETION NO.2: FINAL COMPLETION: ' ORIGINAL: 01/2412007 ORIGINAL: 0711312007 ORIGINAL: 0811212007 CURRENT: 01/2412007 CURRENT: 07/13/2001 CURRENT: 08/1212007 SUMMARY OF PROPOSED CHANGE (8): Identify the changes. Materials, equipment and labor to provide electrical service to the County's guard station at the SCRWTP south oonstruction access gate. JUSTIFICATION FOR CHANGE (8): What value or benefit dotheS8 changes provide to the project? The County has directed that all construction-related traffic use a dedicated construction entrance at the south end of the plant property line in lieu or using the main plant entrance along the west side of the property. To facilitate security practices associated the water treatment plant, the County has provided a guard station manned by a County security guard on weekdays between 6:00 a.m. and 6:00 p.m. for the duration of the project. The electrical service will provide lighting. ventilation. etc. to the guard station. The Engineer has reviewed these costs and finds them to be fair and reasonable. Revised 10/5/05 CONTRACTJWORK ORDER MODIFICATION CHECKLIST FORM fie-. PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exoansion PROJECT #: 05-3879 BIDIRFP #: 05-3879 MOD #: 01..(}4 POI: 4500054770 WORK ORDER #: N/A DEPARTMENT: Public Utilities Current Contract Amount: -vi $ ~..313.000.00 (Starting Point) t.~ $ ~.313.000.00 (Last Total A.moUDt Approved by the BOC) VI $. 13'.395.990.00__ (Incl.udi.ng A 11 Changes Prior To This Modifl.ClltiOll) Original Contract Amount: Current Bee Approved Amount: Change Amount: Ji~ Revised ContractJWork Order Amount: $ 47.510.00 '1...4 $ ~.443.560.00 (Including This Change Order) Cumnlative Dollar Value ofCbanges to this ContractIWork Order: $ 70.560.00 Date of last BeC Approval 10/11/2005 Agenda Item #.J.OO Percentage of the change over/under current contract amount 0.30 % Formula: (Current Amount J Last Bce approved amount)-1 Results and Actions: If the change exceeds 10% BCC approval is required; under 10% reported to BCC on Purchasing report. For specific information regarding work orner thresholds, please refer to the Procurement Administration Procedures, Section IV.3.d CURRENT COMPLETION DATE (8): SUBSTANTIAL COMPLETION NO.1: SUBSTANTIAL COMPLETION NO.2: FINAL COMPLETION: ORIGINAL: 01/2412007 ORIGINAL: 07/1312007 ORIGINAL: 0811212007 CURRENT: 01/24/2007 CURRENT: 07/13/2007 CURRENT: 0811212007 SUMMARY OF PROPOSED CHANGE (5): Identify the changes. Materials, equipment and labor for additional excavation, piping and fittings as required to avoid conflicts between proposed 36- Finished Water piping and exiSting piping north of High Service Pump Station NO.2. JUSTIFICATION FOR CHANGE (8): What value or benefit do these changes provide to the project? During installation of the 36- FW discharge piping north of High Service Pump Station No. 2 and west of Ground Storage Tank No.3, the Contractor uncovered existing finished water piping from the existing ground storage tanks that was not installed where indicated on available record drawings from previous projects. As a result, the proposed 36- FW piping is in direct conflict with this existing piping. Under this work directive, the Contractor Is authorized to perform additional excavation and purchase and Install additional pipe and fittings as required to offset a portion of the contract alignment to avoid conflict with existing piping. Revised 10/5/05 CONTRACTJWORK ORDER MODIFICATION CHECKLIST FORM I~d PROJECT NAME: SCRWTP 12--MGD Reverse Osmosis Exaansion PROJECT #: 05-3879 BIDIRFP #: 05--3879 MOD #: 01-05 PQt#: 4500054770 WORK ORDER #: N/A DEPARTMENT: Public Utilities Current Contract Amount: 1JI $ .1:3'.373.000.00 (Starting Point) v.I $ 13:373.000.00 (Last Total Amount Approved by the BCC) 1.,1/ $ 23".443.560.00 (Including All Changes Prior To This Modification) Orlglual Contract Amount: Current BeC Approved Amount: Revised Contract/Work Order Amount: S 87.650.00 1,4 $ ~.531.210.00 (Including This Change Order) ~~ Change Amount: Cumulative Dollar Value of Cbanges to tbis ContractIWork Order: S 158.210.00 Date of Last BCe Approval 10/11/2005 Agenda Item # 10G Percentage of the change over/under current contract amount 0.68 % Formula: (Current Amount I Last BCC approved amount)-1 Results and Actions: If the ehange exceeds 10% BCC approval is required; under 10% reported to BCC on Purchasing report. For specific information regarding work order thresholds, please refer to the Procurement Administration Procedures, Section IV.3.d CURRENT COMPLETION DATE (S): SUBSTANTIAL COMPLETION NO.1: SUBSTANTIAL COMPLETION NO.2: FINAL COMPLETION: ORIGINAL: 01/24/2007 ORIGINAL: 07/1312007 ORIGINAL: 08/12/2007 CURRENT: 01/24/2007 CURRENT: 07/1312007 CURRENT: 08112/2007 SUMMARY OF PROPOSED CHANGE (S): Identify the changes. Material cost for furnishing rigid filter elements in lieu of the string-wound filter elements specified in the contract documents for the four (4) new RO pretreatment carbidge filters. JUSTIFICATION FOR CHANGE (5): What value or benefit do these change. proVide to the project? String-wound filter elements were specified in the contract documents and are technically appropriate for the reverse osmosis system raw water supply. The new cartridge filters will treat a combination of. raw water supply from the operating Phase I Southern RO WeJtfield and the Phase II Southern RO We/tfield (to be online in Fall 2007). The County has recenUy elected to utilize rigid filter elements during the initial period of expanded RO treatment operation as an added -safety factor" against the potential for sand content from the new Phase II water supply wells. Once the Phase II Weltfield has reached a steady-state condition and proposed sand strainers (separate project) are on-line. the County will consider the long-term use of string-wound cartridge filter elements. Revised 10/5/05 (~ e... PARTIES CONTACTED REGARDING THE CHANGE: c.ontractor. Consultant, PUED Protect Manaaer. SCRWTP Manaaer IMPLEMENTAnON STEPS (Verify each before proceeding with change usIng Y, N or N1A) '1. Proposed change Is consistent with the scope of the existing agreement y Proposed change Is in fact an addition 01' deletion to the existing scope 'Y. 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QJ (; 01 QJco CO Z 0 ... OJ ... "0- e: OJ :c OJ OJl!- 'S; - :E 'tl QJ c: OJ e: r- (.?O ~ 0 .5 .S (; :Z <Xl ~~ e: [l! 0", ffi~ Ci. ~ c: .- 10 '0' '" en '" e: ~ "0 Cl OJ e.c: .c: 0 .c: l'Il <<; 0 B~~ 0 5: 0 .c: 0 'n; 0 01", ..cw.3 0 OJ a. 0 '" 0 ci '" 'E oc( > a. U -, r- u:E :t: I- 0 '" I- "0 r- UU :E I- oc(r- U(f)(/) l- e: 0 QJ -" X 0 Qj Qj QJ Qj Qj 01 01.8 01 01 s: c: c:"O C c: .s 10 10 e: 10 10 to .c: to i3 '" to .c: (() .c: .. 0 u e e u 0 u OJ L?; '0 '0 "' '0 L?; '0 01 2 <<; '<t e: 0 N 10 ;:: ~ ;:: ~ e: ;:: ~ ;:: ~ '" 5: .c: Cl 0 OJ 0 OJ 0 OJ 0 OJ U .~ .~ 0 .~ .~ QJ ~ E 0 ~ ~ E ~ ~ ~ 0 0 Z 0 N 0 .c: '" 0 '<t 0 I- CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Master Pump Station - Heritaae Bav PROJECT #: "(3079.._ BID/RFP #: N/A MOD #: ,~2 PO#:_4500040557 WORK ORDER #:_JEI.FT,.oS.01_ DEPARTM ENT;_PUE 0,___. -'1 I Orlginal Contract Amount: $ _1()3,364.00. (Starting POlnt) Current Bce ^pproved Amount: $_163,364.00 (lAst ToW Amount AWmvcd by the BCC) Current Contract Amount: I Change Amount: $_163,364.00 (Including An Changes Prior 1'0 This Modification) Revised ContmctIWork OrdeJ:' Amount: I t Cumulati:e Do1l8~.Value of Ch~ges to this Contrac:tJWork Order: $_0.00 Oate of Last BeO Approval__Deeember 14, 2004. .___ Agenda Item # _16 C 6__._.._ $_163,364.00 (Including; 'This Cbango OrdeT) I __J $_...._O.OO~.._... Percentage of the change over/under current contra.ct amount_O.Oo % , Formula: (Current Amount I Last BCe approved amount)-1 Results and Actions: If the change exceeds 10% Bee approval is required; under 10% reported to Bee on Purchasing report. For specific information regarding work order thresholds, please refer to the Proourement Administration Procedures. Section IV.3.d CURRENT COMPLETION DATE (S):ORIGINAL: January 67.2005 CURRENT: Januarl27. 2007 S'l1J.\IMARY OF PROPOSED CHANGE (8): Identify the changes. This is a chanse. ordel' to supplement the rate schedule for Johnson Engineering Inc., to include fees for Ecologist III pursuant to task I of the November 18, 2004 proposal from consultant. JUSTIFICATION FOR CHANcaE (S): What value or benefit do these Changes provide tOI the prolect?The Original Work; Order WAS WTittcn under the contract 01-3290. Fixed Term Profe$$ional Englneering Serv;.oes. 'this contract does not include cla.'lsificatlQn$ fur ERP peTmitting. It is now necessary to supplement the contfact to include the rates for EI;oJogiM to com{llete the dcsi,gTl for this project. PARTIES CONTACTEO REGARDING THE CHANGE: _....Mr._Bill MLl.!liJ:l..lPPM IMPLEMENTATION STEPS (Verify each before proceeding with ohange using Y, N or NlA) _X_ Proposed change Is consistent with the scope of the existing agreement _X_ Proposed change Is in fact an addition or deletion to the existing scope .-X- Change Is baing implemented in a, mannar consistent with the existing agr~ement _X_ The appropriate parties have been consulted regarding the Change .)C Proposed prices, fees and costs set forth in the Change are reasonable PROJECT MANA'U:1lL:AllON: This form Is 10 b. signed and dated. APPROVE BY: _.~: <_H"~ _ Date: 7 / 5' /O.G P,oj ~ r.~ ,c;,} -j} 0/ . REVIEWED BY:_ . ~L1.l /..( /ll::€fK_ Date: ~ '$}'tJt. Contrac . cjalist . Revised 10/5/05 2 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM 04125105 PROJECT NAME: Willow West SWaleMalntenance ImDrovements PROJECT #: 510012 & 510076 BIDIRFP #: 01-3290 MOD #: 1 POI: 4500039496 WORK ORDER#: QGM-FT -05-01 DEPARTMENT: Storm Water Manaaement OrigiJ1a1 Contract Amount: $ 43.166.00 (Starting Point) Current BeC Approved Amount: $ N.A. (Last Total Amount Approved by the BCC) Current Contract Amount: $ 43.166.00 (Including All Changes Prior To This Modification) Change Amount: Revised ContractIWork Order Amount: $ 31.300.00 $ 74.466.00 (Including This Change Ordec) Cumulative Dollar Value of Changes to this ContractJWork Order: $ 31.300.00 Date of Last BCC Approval: H!A Agenda Item # N1A Percentage of the change 2D.[/under current contract amount 72.51% Formula: (Current Amount 1 Last BCC approved amount)-1 Results and Actions: If the change exceeds 10% BCC approval is required; under 10% reported to BCC on Purchasing report. For specific information regarding work order thres,holds, please refer to the Contract Administration Procedures, Section III.CA. .' CURRENT COMPLETION DATE (S); ORIGINAL: Mav 06'- 2005 CURRENT: June 30.2007 SUMMARY OF PROPOSED CHANGE (S): Identify the changes. To adiust the current Work Order Tasks via this Chanoe Order and increase the currently issued Purchase Order in the amount of $31.300.00 to add to the Original Scope additional Scope of Services tasks to be performed by the QGM. The additional Tasks/Services were not included as a pay item within th~l.r original Work Order such as: . , $31,300 - Willow West Swale Maintenance Improvements: · Task 1 - Easement Encroachments Field Work and Mitigation; · Task 2 - Public Workshop (2nd)/Subsequent Response to Inquiries; · Task 3 - Operations and Maintenance Manual; · Task 4 - Post - 100% Verification of Design; · Task 5 - Bid TabulationlPreconstruction Bid.Services; · Task 6 - Construction Contract Administration Services; · Task 7 - Reimbursable Expenses l; ..l 2<1 JUSTIFICATION FOR CHANGE (S): What value or benefit do these chatagea provide to the project? Since the onclnal ScoDe of Services ProDosal and following Work Order issuance. Stormwater finds it is necessarv to increase the ScoDe of Services havinc the Design Professional provide additional service tasks. Included are tasks to assist ~olving existing construction facilitiv encroachments. create a service and maintenance manual for the Willow West Homeowners and provide Construction Contract Administration Services. Additional days have been added to the Desian Professional's Proposal submittal allowina for the drY season construction. PARTIES CONTACTED REGARDING niE CHANGE: Design Professional;"" Iw Wylie. P.E. a. Gradv Minor & Associates: JerrY Kurtz. Collier County Principal Proiect Manager; and Rhonda Cum minas. Purchasina Deoartment IMPLEMENTATION STEPS (Verify each before proceeding with change using V, N or NlA) ~ Proposed change is consistent with the scope of the existing agreement ..i::: Proposed change is In fact an addition or deletion to the existing scope .J:: Change is being implemented in a manner consistent with the existing agreement ~The appropriate parties have been consulted regarding the change .:t.. Proposed prices, fees and costs setforth in the change are reasonable :liH'; , \~c ...,.... Date: REVIEWED BY: Co tract Specialist Date: " . ~ .~ . .i""" ~ ':"~4: CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM 3 PROJECT NAME: Collier Blvd. lCR-95H 16" Force Main PROJECT #: 73086 BID/RFP #: 02-3345 MOD #: 1 PO#:4500011976 WORK ORDER #: UC-034 DEPARTMENT: PUED I Original Contract Amount: $ 543.010.00 (Starting Point) Current BCC Approved Amount: $ 543.010.00 (Last Total Amount Approved by the BCC) Current Contract Amount: $ 543.010.00 (Including All Changes Prior To This Modification) Change Amount: $ 22.116.50 $ 565.126.50 (Including This Change Order) Revised ContractIWork Order Amount: Cumulative Dollar Value of Changes to this ContractIWork Order: $ 22.116.50 Date of Last BCC Approval June 10, 2003 Agenda Item' # 16C11 Percentage of the change over/under current contract amount 4.07 Formula: (Revised Amount! Last BCC approved amount)-1 0/0 Results and Actions: Contracts: If the ctlange exceeds 10% of the current BCC amount, then BCe approval is required; equal to or less than 10% reported to BCC by the purchasing department. CCNA Work Orders: For all work orders that exceed $90,000 where the change does not exceed 10% or $10,000, these changes are reported by the Purchasing Department to the Bce administratively. Changers to these work orders that exceed those thresholds require prior Bce approval. NON-GCNA Work Orders: If the change exceeds 10% of the current BCC amount, then BCC approval is required. If in doubt, contact your contract specialist. For more specific infonnation regarding work order thresholds, please refer to the Procurement Administration Procedures. Section IV.a.d. CURRENT COMPLETION DATE (S):ORIGINAL: 9/30/03 CURRENT: 11/30/03 SUMMARY OF PROPOSED CHANGE (8): Identify the changes. Adiustment to schedule of values and rock removal. JUSTIFICATION FOR CHANGE (S): What value or benefit do these changes provide to the project? P Accounts for actual Quantities installed and services performed. PARTIES CONTACTED REGARDING THE CHANGE: CH2M Hill. D.N. Higgins IMPLEMENTATION STEPS (Verify each before proceeding with change using Y, N or N/A) l Proposed change is consistent with the scope of the existing agreement l Proposed change is in fact an addition or deletion to the existing scope l Change is being implemented in a manner consistent with the existing agreement l The appropriate parties have been consulted regarding the change l Proposed prices, fees and costs set forth in the change are reasonable Date: ry . ? ~ 0 ~ Date: 1/1 'I/CJ~ Revised 3/29/06 CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM If PROJECT NAME: SEWRF - Land aCQuisition Study PROJECT #: 73157 BID/RFP #: 01-3290 MOD #: Amendment 1 PO#:4500015934 WORK ORDER #:ABB-FT-03-08 DEPARTMENT:PUED Current BCe Approved Amount: $12.500 (Starting Point) $ Original Contract Amount: Current Contract Amount: (Last Total Amount Approved by the BCC) $ 12.500 (Including All Changes Prior To This Modification) $ 19.000 Change Amount: Revised Contract/W ork Order Amount: $ 31.500 (Including This Change Order) Cumulative Dollar Value of Changes to this Contract/Work Order: $19,000 Date of last BCC Approval Agenda Item # _.._ Percentage of the change over/under current contract amount 152% Formula: (Revised Amount I Last BCC approved amount)-1 Results and Actions: Contracts: If the change exceeds 10% of the current BCC amount. then BCC approval is required; equal to or less than 10% reported to BCC by the purchasing department. CCNA Work Orders: For all work orders that exceed $90,000 where the change does nol exceed 10% or $10,000. these changes are reported by the Purchasing Department to the BCC administratively. Changers to these work orders that exceed those thresholds require prior BCC approval. NON-CCNA Work Orders: If the change exceeds 10% of the current BCC amount. then BCC approval is required. If In doubt, contact your contract specialist. For more specific information regarding work order thresholds. please refer to the Procurement Administration Procedures, Section iV.3.d. CURRENT COMPLETION DATE (S):ORIGINAl: December 18. 2004 CURRENT: 365 days from NTP for additional work SUMMARY OF PROPOSED CHANGE (S): Identify the changes. To provide additional services related to the investigation of sites to detennine suitability of these sites for the SEWRF. A portion of the original funds were used to investigate an initial site. These additional funds will be used to investigate a second suitable parcel identified by Real Estate Services. JUSTIFICATION FOR CHANGE (S): What value or benefit do these changes provide to the project? This chance will provide additional consultina services to assist with aCQuisition of prooerty for the SEWRF PARTIES CONTACTED REGARDING THE CHANGE: To be aporoved throuah SAP Work Order Workflow. IMPLEMENTATION STEPS (Verify each before proceeding with change using Y, N or N/A) XProposed change Is consistent with the scope of the existing agreement lLProposed change is in fact an addition or deletion to the existing scope .x Change is being implemented in a manner consistent with the existing agreement X The appropriate parties have been consulted regarding the change ..x Proposed prices, fees and costs set forth in the change are reasonable Date: 7-02.S-tJb Revised 3/29/06 Page 1 of 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Meeting Date: 16F1H Report and Ratify Staff-Approved Change Orders and Changes to Work Orders to Board- Approved Contracts. 8/22/2006 9:00:00 AM Item Number: Item Summary: Prepared By Diana Deleon Administrative Assistant Date Administrative Services Purchasing 8115/20061:17:47 PM Approved By Steve Carnell Purchasing/General Svcs Director Date Administrative Services Purchasing 8/15/2006 1 :46 PM Approved By Len Golden Price Administrative Services Administrator Date Administrative Services Administrative Services Admin. 8/18/2006 11 :57 AM Approved By OMB Coordinator Administrative Assistant Date County Manager's Office Office of Management & Budget 8/22/20068:31 AM Approved By Michael Smykowski Management & Budget Director Date County Manager's Office Office of Management & Budget 81221200610:00 AM Approved By Leo E. Ochs, Jr. Board of County Comm issioners Deputy County Manager Date County Manager's Office 8/22/200610:33 AM http://bccagenda/Intranet/ attachmentviewer. aspx? attachmentid =-1 &itemid=6803 8/23/2006 BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA#................... JE#................,......,........, BAR#............,.........,....... A.P.H. Date.......,............... Fund Number 313 Fund Description County Transportation Gas Tax Date Prepared: 8/ I 0106 Approved by BCC on: 8/22/06 Attach Executive Summary Item No.: Expense Budget Detail Fund Center Title: Road Constrution WBS Element Title: Congestion Management (Provide the Fund Center or WBS element information; it is not required to provide both.) FdCtrNo.: 163673 WBS No.: 600661 Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budget Bude:et 163673 600661 763100 Improvements 150,000.00 0 150,000.00 Net Change to Budget 150,000.00 Fund Center Title: WBS Element Title: Expense Budget Detail Road Construction Oil Well Road 6 Lane FdCtrNo.: 163673 WBS No.: 600441 (Provide the Fund Center or WBS element information; it is not required to provide both,) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budget Bude:et 163673 600441 763100 Improvements ] 00,000,00 0 ] 00,000.00 Net Change to Budget ]00,000,00 Expense Budget Detail Fund Center Title: Road Construction WBS Element Title: Rattlesnake Hammock Road (P 'd th F d C WBS I . f< dd b h) FdCtrNo.: 163673 WBS No.: 601692 rovl e e un enter or e ement In ormatIOn; It IS not reqUIre to OroVl e ot , Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budget Bude:et 163673 601692 763100 Improvements ] 9,500.00 ] 3,524,079.00 13,543,579.00 Net Change to Budget 19,500.00 Fund Center Title: WBS Element Title: Expense Budget Detail Road Construction TCMA Northwest Fd CtrNo.: 163673 WBS No.: 600621 (Provide the Fund Center or WBS element information; it is not required to provide both,) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budget Bud2et 163673 600621 763100 Improvements ]00,000.00 0 100,000.00 Net Change to Budget 100,000.00 Revenue Budget Detail Fund Center Title: Surplus Gas Tax Road Construction WBS Element Title: (P 'd th F d C WBS I . f, . d 'd b h) Fd Ctr No.: 163673 WBS No.: roVI e e un enter or e ement In ormatIOn; It IS not reqUIre to proVI e ot , Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bude:et Bude:et 163673 601692 366900 Contributions 19,500.00 0 ] 9,500.00 163673 60044] 366900 Contributions ] 00,000.00 0 ] 00,000.00 ]63673 60066] 366900 Contributions 150,000.00 0 150,000.00 163673 600621 366900 Contributions 100,000.00 0 ] 00,000.00 Net Change to Budget 369,500.00 EXPLANATION Why are funds needed? Funds are needed for improvements within each of the projects shown. Where are funds available? Funds are available from unanticipated revenue received from various developers/contractors. REVIEW PROCESS DATE I Cost Center Director: Division Administrator: Bud2et Department: A2ency Mana2er: Finance Department: Clerk of Board Admin.: Input by: B.A. No.: Page 1 of 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16F11 Meeting Date: Recommendation for the Board of County Commissioners to approve a budget amendment to recognize additional revenue for Various Projects within the Transportation Supported Gas Tax Fund (313) in the amount of $369,500 for Project No(s), 60169, 60066, 60062, and 60044. 8/22/20069:00:00 AM Approved By Sharon Newman Accounting Supervisor Date Transportation Services Transportation Services Admin 8/11120063:43 PM Approved By Norm E. Feder, AICP Transportation Division Administrator Date Transportation Services Transportation Services Admin. 8/15/2006 8:25 AM Approved By Pat lehnhard Executive Secretary Date Transportation Services Transportation Services Admin 8/16/2006 9:48 AM Approved By OMB Coordinator Administrative Assistant Date County Manager's Office Office of Management & Budget 8117120063:55 PM Approved By Susan Usher Senior Management/Budget Analyst Date County Manager's Office Office of Management & Budget 8121/20061:09 PM Approved By Michael Smykowski Management & Budget Director Date County Manager's Office Office of Management & Budget 8122/200610:05 AM Approved By Leo E, Ochs, Jr. Board of County Commissioners Deputy County Manager Date County Manager's Office 8/22/200610:36 AM http://bccagendaiIntranet/ attachmentviewer. aspx ?attachmentid=-l &itemid=6 792 8/23/2006 EXECUTIVE SUMMARY Recommendation for the Board of County Commissioners to approve a budget amendment to recognize additional revenue for Various Projects within the Transportation Supported Gas Tax Fund (313) in the amount of $369,500 for Project No(s). 60169, 60066, 60062, and 60044. OBJECTIVE: To obtain approval from the Board of County Commissioners to approve a budget amendment to recognize additional revenue for various projects within the Transportation Supported Gas Tax Fund (313) for Project No(s). 60169, 60066, 60062, and 60044 in the amount of$369,500. CONSIDERATIONS: Funds were received from various Developers for their fair share of various Transportation improvements as part of their Site Development Plan. These were funds in lieu of constructing required improvements in areas where planned right-of-way improvements scheduled in the Capital Improvement Program would cause the removal of the improvements. Funds were received from the following: Hammock Woods, LLC Pulte Homes Pulte Homes (Oil Well) Northbrook Village Ginn-La Quail West Total Additional Revenue $ 19,500.00 $150,000.00 $100,000.00 $ 50,000.00 $ 50,000.00 $369,500.00 August 2006 August 2006 August 2006 July 2006 June 2006 Hammock Woods Orange Blossom Ranch Orange Blossom Ranch Northbrook Professional Village Quail West Phase III Funds in the amount of $19,500 will be appropriated within the Rattlesnake Hammock Road Construction Project (60169) for a turn lane; $150,000 will be appropriated within the Congestion Management Project (60066) for intersection improvements; $100,000 will be appropriated within the TCMA Northwest Project (60062) for intersection & capacity improvements; and $100,000 will be appropriated within the Oil Well Road Project (60044) for turn lane improvements. These funds were deposited into the revenue accounts of the Transportation Road Program and need to be recognized for appropriation for future construction of the roadway improvements. Approval of this budget amendment by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by the Board, this budget amendment shall not be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. FISCAL IMP ACT: Funds were deposited into the Transportation Supported Gas Tax Fund. A budget amendment is needed to recognize additional revenue and appropriate into the correct projects in the amount of $369,500. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: That the Board of County Commissioners approve the necessary budget amendments. Prepared By: Sharon Newman, Transportation Operations Support Manager BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA#..... ......................... JE#....... BAR#.... ................. A.P,H, Date..,..,....,..,......... Fund Number 313 Fund Description County Transportation Gas Tax Date Prepared: 8/10106 Approved by BCC on: 8/22/06 Attach Executive Summary Item No.: Expense Budget Detail Fund Center Title: Road Constrution WBS Element Title: Congestion Management (Pd th d C WBS I . [. . .. . d 'd b h) Fd Ctr No.: 163673 WBS No.: 600661 rOVl e e Fun enter or e ement In ormatIon; It IS not requIre to OroVl e ot . Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bud2et Budget 163673 600661 763100 Improvements 150,000.00 0 150,000.00 Net Change to Budget 150,000.00 Fund Center Title: WBS Element Title: Expense Budget Detail Road Construction Oil Well Road 6 Lane Fd Ctr No.: 163673 WBS No.: 600441 (Provide the Fund Center or WBS element information; it is not required to provide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bude:et Bud2et 163673 600441 763100 Improvements 100,000.00 0 100,000.00 Net Change to Budget 100,000.00 Expense Budget Detail Fund Center Title: Road Construction WBS Element Title: Rattlesnake Hammock Road (P 'd th F d C WBS I . [. d 'd b h) Fd Ctr No.: 163673 WBS No.: 601692 roVI e e un enter or e ement In ormatIOn; It IS not reqUIre to OroVl e ot . Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bud2et Budget 163673 601692 763100 Improvements ] 9,500.00 ] 3,524,079.00 ] 3,543,579.00 Net Change to Budget 19,500.00 Fund Center Title: WBS Element Title: Expense Budget Detail Road Construction TCMA Northwest Fd Ctr No.: 163673 WBS No.: 600621 (Provide the Fund Center or WBS element information; it is not required to orovide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bude:et Bud2et 163673 600621 763100 Improvements 100,000,00 0 100,000.00 Net Change to Budget 100,000.00 Revenue Budget Detail Fund Center Title: Surplus Gas Tax Road Construction WBS Element Title: Fd Ctr No.: 163673 WBS No.: (Provide the Fund Center or WBS element information; it is not required to orovide both,) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bude:et Bud2et ]63673 601692 366900 Contributions 19,500.00 0 19,500.00 163673 60044] 366900 Contributions 100,000.00 0 100,000.00 ]63673 60066] 366900 Contributions 150,000.00 0 ] 50,000.00 ]63673 600621 366900 Contributions ] 00,000.00 0 ] 00,000.00 Net Change to Budget 369,500.00 EXPLANATION Why are funds needed? Funds are needed for improvements within each of the projects shown. Where are funds available? Funds are available from unanticipated revenue received from various developers/contractors. REVIEW PROCESS DATE I Cost Center Director: Division Administrator: Bude:et Department: A2ency Mana2er: Finance Department: Clerk of Board Admin.: Input by: B.A. No.: Item Number: Item Summary: Meeting Date: Page 1 of 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 16F11 Recommendation for the Board of County Commissioners to approve a budget amendment to recognize additional revenue for Various Projects within the Transportation Supported Gas Tax Fund (313) in the amount of $369,500 for Project No(s). 60169, 60066, 60062, and 60044. 8/22/20069:00:00 AM Approved By Sharon Newman Transportation Services Accounting Supervisor Date Transportation Services Admin 8/11/20063:43 PM Approved By Norm E. Feder, AICP Transportation Services Transportation Division Administrator Date Approved By Transportation Services Admin. 8/15/20068:25 AM Pat Lehnhard Transportation Services Executive Secretary Date Approved By Transportation Services Admin 8/16/20069:48 AM OMB Coordinator County Manager's Office Administrative Assistant Date Office of Management & Budget 8(17(20063:55 PM Approved By Susan Usher County Manager's Office Senior Management/Budget Analyst Date Office of Management & Budget 8/21/2006 1 :09 PM Approved By Michael Smykowski County Manager's Office Management & Budget Director Date Office of Management & Budget 8/22(200610:05 AM Approved By Leo E. Ochs, Jr. Board of County Commissioners Deputy County Manager Date County Manager's Office 8122/200610:36 AM http://bccagenda/Intranet! attachmentviewer.aspx?attachmentid=-l &i temid=6 792 8/23/2006 EXECUTIVE SUMMARY Recommendation to approve an updated renewal Agreement for Delivery and Reuse of Reclaimed Water, and terminate the existing agreement between the Collier County Water-Sewer District, and The Club Pelican Bay, Inc. OBJECTIVE: That the Board of County Commissioners, Ex-officio, the Governing Board of the Collier County Water-Sewer District ("District") approve an updated renewal Agreement for the Delivery and Reuse of Reclaimed Water, and terminate the existing Reclaimed Water Agreement between the County and The Club Pelican Bay, Inc., dated August 13, 1996. CONSIDERATION: The District and The Club Pelican Bay, Inc. have agreed to terminate the existing Agreement for Delivery and Reuse of Reclaimed Water and to concurrently enter into a new Reclaimed Water Agreement ("the renewal Agreement"). County Staff has met with representatives of The Club Pelican Bay, Inc. and has reached concurrence on operational conditions and terms that are included in the renewal Agreement. The renewal Agreement addresses concerns regarding long-term resources for reclaimed water usage for irrigation. It specifies, according to its provisions, that for twenty-five (25) years from its "date of commencement" the District will provide reclaimed water to The Club Pelican Bay, Inc. at the specifically described service site. In addition, this renewal Agreement has provisions to be amended at five (5) year intervals to coincide with other similar existing agreements. The renewal Agreement provides that the District will supply, and The Club Pelican Bay, Inc. will accept, five hundred thousand (500,000) gallons per day of reclaimed water on a take or pay basis. Also, during only the initial five (5) year time period following the effective date of this Agreement (subject to having such extra reclaimed water available for delivery to the Property as such month-to-month availability is determined by the District), will attempt to supply additional reclaimed water to the Property. Charges will also apply for additional reuse water provided pursuant to section 8 of this agreement. The renewal Agreement specifies a 180-day notification timeline requirement prior to termination or transfer of the renewal Agreement. If The Club Pelican Bay, Inc. should annex into a municipal corporation, the District has the right to terminate the renewal Agreement. Approval of this renewal Agreement by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by the Board, this renewal Agreement shall not be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. FISCAL IMPACT: No fiscal impact is associated with the renewal Agreement because its rates are in accordance with the current rate structure; however, there will be a fee of less than $25.00 to record the renewal Agreement. Funds are available in Fund 408, Cost Center 233313, and Account 649030. GROWTH MANAGEMENT IMP ACT: There is no Growth Management Impact associated with the renewal Agreement. The renewal Agreement is consistent with the 2002 Collier County Growth Management Plan and the Public Facilities Element - Sanitary Sewer Sub-Element. RECOMMENDA TION: Staff recommends that the Board of County Commissioners, Ex- Officio, the Governing Board of the Collier County Water-Sewer District approve the renewal Delivery and Reuse of Reclaimed Water Agreement with The Club Pelican Bay, Inc.; and by approval of this Executive Summary, authorize Chairman Halas to execute the renewal Agreement; on behalf of the District and also authorize Staff to record the renewal Agreement in the Collier County Official Records. PREPARED BY: Judy Johnson, Wastewater Administrative Assistant AGREEMENT FOR DELIVERY AND REUSE OF RECLAIMED WATER THIS AGREEMENT is made and entered into this 17th day of August 2006, by and between The Club Pelican Bay, Ine. (hereinafter referred to as "User") and the BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AS THE EX-OFFICIO GOVERNING BOARD OF THE COLLIER COUNTY WATER- SEWER DISTRICT, (hereinafter referred to as "District"). User is used as singular or plural, as context requires. WHEREAS, the District is desirous of obtaining long-term disposal facilities for treated wastewater effluent and/or supplemental water resources (herein referred to as .'reclaimed water") provided to the User by the District: and WHEREAS, User is desirous of obtaining from the District Reclaimed Water as a long term resource for approved uses located only upon the one hwulred and sixty (160) acres described in exhibit A, attached hereto (hereinafter referred to as "Property"). NOW, THEREFORE, the parties agree as follows: 1. USER REPRESENTS AND WARRANTS RECORD OWNERSHIP. User has requested that the District provide available reclaimed water to User. User hereby represents and warrants to District that User constitutes all individuals who and/or entities that are record owners of the Property. 2. TAKE OR PAY QUANTITY; AGREEMENT REVIEW EVERY FNE YEARS. The User agrees to accept from the District, and irrespective of actual usage up to 500,000 gallons per day, to pay for 500,000 Gallons Per Day of reclaimed water for approved use for a period of twenty-five (25) years from the effective date of this Agreement. At the end of the initial five (5) year period, and within approximately ninety (90) days before the end of each successive five (5) year period thereafter, this Agreement shall be amended and revised to reflect all of the terms and provisions then being incorporated in like agreements by the District for delivery and use of reclaimed water. Subsequent to the initial twenty-five (25) year term of this Agreement, this Agreement shall automatically be renewed for only successive five (5) year periods, unless terminated by either party as provided for herein. During only the initial five (5) year time period following the effective date of this Agreement, the District (subject to having such extra reclaimed water available for delivery to the Property as such month-to-month availability is determined by the District), will attempt to supply additional reclaimed water to the Property. Charges will also apply for any additional reuse water provided pursuant to section 8 of this agreement 3. QUALITY AND USE OF RECLAIMED WATER The reclaimed water shall be supplemental water resources and/or wastewater effluent that has been treated for irrigation use to the standards now and hereafter required by the Florida Department of Environmental Protection. User shall accept the reclaimed water delivered by the District and use it only on the Property always in full compliance with then applicable local, state and federal rules and regulations. Except for normal and customary irrigation use this water may incidentally be sprayed into the lakes, ponds, ditches and sloughs on the Property. No such water shall be discharged into the surface waters of the State of Florida without written authorization from the South Florida Water Management District and the Department of Environmental Protection, as applicable. User shall take reasonable precautions, including signs, labeling and color-coding to prevent confusion between reclaimed water and other water sources downstream of the point of delivery. 4. POINT OF DELIVERY DEFINED. The point of delivery of reclaimed water shall be where the reclaimed water passes "TO TIlE USER'S ON-SITE LAKE STORAGE" as described on exhibit B attached hereto. The District shall own, operate and maintain the reclaimed water distribution system and shall be deemed to be in possession and control of the reclaimed water therein only upstream of the point of delivery. The User shall own, operate and maintain the reclaimed water distribution system and related lake storage facility, and shall be deemed to be in possession and control of the reclaimed water therein downstream of the point of delivery. "Point of delivery" is used as singular or plural, as the context requires. 5. DISTRICT RESPONSffiILITIES UPSTREAM OF THE POINT OF DELIVERY. Except to the extent, if any, clearly and expressly specified in the Special Provisions Paragraph in this Agreement to the contrary, the District shall be responsible for the design, construction, permitting, financing of all costs and placing in operation the reclaimed water delivery system up to the point of delivery, and the District shall bear all costs of operation and maintenance of the reclaimed water delivery system only up to the point of delivery. 6. USER RESPONSffiILITIES DOWNSTREAM OF TIlE POINT OF DELIVERY. Except to the extent, if any, clearly and expressly specified in the Special Provisions Paragraph in this Agreement to the contrary, User shall take full responsibility for the design, construction, permitting, financing of all costs and placing in operation the reclaimed water delivery system downstream of the point of delivery. The User shall bear all costs of operation and maintenance of the reclaimed water delivery system downstream of the point of delivery. 7. STANDARD OF MAINTENANCE. User shall maintain all reclaimed water distribution facilities downstream of the point of delivery at current and then existing standards equal to the maintenance standards for comparable utility facilities maintained by the District. After reasonable notice to User, the District 2 shall have the right, but not the duty, to enter upon the Property to correct any maintenance deficiencies and charge the User all of the expenses therefore. 8. RATE TO BE CHARGED FOR RECLAIMED WATER. For having available and/or furnishing the reclaimed water, the District shall initially charge and User shall pay the sum of 29 cents per 1,000 gallons (herein referred to as the initial "reclaimed water rate") for reclaimed water. 9. RATE CHANGES. The District reserves its rights to from time-to-time decrease or increase the reclaimed water rate subject to providing at least thirty (30) days prior written notice of such change to User. Any increase in the reclaimed water rate shall only arise from the District's increase in costs of representing production, treatment and delivery of reclaimed water or as the result of a rate study or Ordinance that determines that an increase in the reclaimed water rate is required to finance the costs of production, treatment and delivery of reclaimed water. Any rate increase shall be the same increase or rate change to similarly situated users. The intent and purpose is to supply the subject reclaimed water to User that is then being charged to other similarly situated Users, the same being other Users that are then in the same rate class as User. 10. BILLING. Subject to the terms and conditions of this Agreement, the DISTRICT shall invoice The Club Pelican Bay, Inc. for services on a monthly basis in accordance with billing cycle meter readings, calculated charges and other applicable service fees. The invoice shall include, the billing period of service, the amount of Irrigation quality service flows as metered and billed, the applicable rate(s) for that service, the total dollar and cents amount of the invoice, contact telephone nmnber for questions regarding the invoice. The Club Pelican Bay, Inc. shall deliver payment to the District in full based upon the invoice amount by the due date of the invoice from the DISTRICT. If payment is not received by the District by the due date on the invoice after User's receipt of the invoice, The Club Pelican Bay, Inc. may be liable for the payment of any penalties on the outstanding balance as established from time to time by the DISTRICT, which penalty charges being the same as those applied to all other customers of the DISTRICT as established by County Ordinance or Resolution. The charging of penalties shall not extend the due date for any payment and any failure to pay may be considered a default under the terms of this Agreement. As specified by Collier County Ordinance No. 2003-71, as amended, the subject Irrigation Quality water service from the DISTRICT to The Club Pelican Bay, Inc. can be temporarily terminated when payment(s) is/are delinquent. 11. UNPAID FEES ARE A STATUTORY LIEN. The User acknowledges that in the event the fees, rates or charges of the facilities provided for under this Agreement shall not be paid (become delinquent), any unpaid balance and all interest accruing thereon shall be a lien on the affected property pursuant to Chapter 153, Part II, Florida Statutes, as amended, and pursuant to the Special 3 Act that pertains to the District, which is now Chapter 2003-353, Laws of Florida. 12. RECLAIMED WATER AVAILABILITY. The District shall make a diligent effort to make available to User the agreed upon minimum quantity of reclaimed water over a 24-hour period. It is the express intention of this Agreement that this minimum quantity of reclaimed water shall be available for withdrawal by User over the 24-hour period from the storage facility located on the Property. 13. USER EMERGENCY SITUATIONS. In the event of an emergency, as defined below, User shall notifY any of those District representatives set forth herein and request that pumping of reclaimed water temporarily cease. Such notice shall be in writing where circumstances permit and, in the event of an immediate emergency, such notice may be by telephone with subsequent written confinnation. It is understood by both parties that District anticipates that it can assist User with the storage and non-delivery of reclaimed water for a period not to exceed three (3) days in such an emergency situation. Such storage of reclaimed water, however, shall be subject to the rules, regulations and directives of the Department of Environmental Protection. Emergencies shall include but not limited to: ( a) Weather conditions such as hurricanes, floods or unseasonably excessive rainfall that makes it impossible for User to accept reclaimed water. (b) Short term equipment or material failure, making it impossible for User to store or distribute the reclaimed water. (c) An act of God that makes it impossible for User to accept, store or distribute the reclaimed water. 14. NOTIFICATION OF DISTRICT. Those representatives of District who shall be notified in the event of an emergency are: (a) Collier County Public Utilities Administrator 3301 E. Tamiami Trail (239) 732-2540 Naples, Florida 34112 (b) Collier County Wastewater Director 10500 Goodlette Rd. (239) 594-1731 Naples, Florida 34109 ( c) Collier County Irrigation Quality Manager 10500 Goodlette Rd. (239) 593-0336 Naples, Florida 34109 4 15. DISTRICT NOT LIABLE FOR FAILURE TO DELIVER RECLAIMED WATER. User shall not hold the District liable for failure to deliver reclaimed water if a reasonable situation preventing such delivery exists. Such situations shall include, but not be limited to: (a) A lack of reclaimed water due to a loss or lack of flow to the treatment plant or due to process failure. (b) Contamination in the reclaimed water making it unusable for approved uses. (c) Equipment or material failure in the reclaimed water delivery system, including storage and pumping. (d) An act of God that makes delivery of reclaimed water by the District not reasonably feasible or impossible. (e) Other plant upsets caused by mechanical or a biological process that would prevent delivery of reclaimed water to the system. 16. NOTIFICATION OF USER AND PROVIDER. The representative of User and Provider who shall be notified in the event of an emergency or District's inability to deliver reclaimed water is: (a.) User (b.) Robert R. Bittner The Club Pelican Bay 707 Gulf Park Drive Naples, FL 34108 Provider: Collier County Water Sewer District Attn: Wastewater Ops Manager 10500 Goodlette Frank Rd. Naples, FL 34109 If and when emergency situations occur, the District shall try to notify User by telephone and try to promptly follow up with a letter stating the nature of the emergency and the anticipated duration. 17. WRITTEN NOTICE OF ADDRESS AND TELEPHONE CHANGES REQUIRED. The District and the User may change the above mailing address and/or phone numbers at any time upon giving the other party written notification, return receipt requested, by U.S. Mail. 18. EXCUSE FOR PERFORMANCE BY GOVERNMENTAL ACTS. If for any reason during the term of this agreement, local, state or federal governments or agencies shall fail to issue necessary permits, grants necessary approvals, or shall require any change in the operation of the treatment, transmission and distribution systems or the application and use of reclaimed water. Then to the extent that such requirements shall affect the ability of any party to perfonn any of the terms of this Agreement, the affected party shall be excused from the performance thereof and the parties hereto in conformity with such penn its, approvals, or requirements shall negotiate a new agreement, if possible. 5 However, nothing shall require User or District to accept any new agreement if it substantially adds to its burdens and obligations hereunder. 19. USER'S RIGHT TO TERMINATION; AGREEMENT RUNS WITH LAND. The User shall have the right to terminate this agreement if the District continually fails to deliver reclaimed water subject to the exemptions specified in paragraph 15 herein-above). The User shall have the right to sell, transfer or encumber the land areas irrigated with the reclaimed water as described in Exhibit A, except that written notice of any proposed sale or transfer must be given to the District, as provided for herein, at least thirty (30) days prior to sale or transfer. So long as use of the property shall substantially continue to be for the purposes intended by this Agreement, any subsequent party in interest shall be obligated to pay in accordance with the take or pay provision, as well as receive and use the specified minimum quantity under the same terms and conditions of this Agreement unless modified by mutual consent of the District and the buyer, of transferee, or successor in interest to the User. 20. DISTRICT'S RIGHT TO TERMINATION. The District shall have the right to terminate this Agreement if the User fails to accept reclaimed water under the conditions described herein, or if performance is prevented by third party litigation, of if the User is or reasonably appears to be irresponsibly or illegally disposing of or using the reclaimed water, or if any other event beyond the control of the District prevents performance, or if the User fails to pay delinquent fees, rates or charges for the services and facilities provided for under this Agreement. If the Property is annexed into a municipal corporation or is incorporated as a municipal corporation, District shall have the unilateral right to substitute potable water in lieu of reclaimed water (if such potable water is then available or can be made available to serve the Property), and if such potable water is not then available or cannot be made available, the District may unilaterally terminate this Agreement upon giving USER at least three hundred and sixty-five (365) days advanced written notice of such intent to terminate. 21. TIME OF TERMINATION. Whenever practical, substitution of potable water or termination on the part of either party (including based upon annexation or incorporation pursuant to the last sentence in paragraph 21, above) shall not occur before one hundred eighty (180) days after the terminating party has notified the other party in writing, except in the instance where User is, or reasonably appears to be, irresponsibly or illegally disposing of or using the reclaimed water. 22. ACCESS. The District shall have the right, but not the duty, to enter upon the Property of the User to review and inspect at reasonable times the practices of user with respect to conditions agreed herein and/or to maintain, repair, replace, relocate or otherwise deal with the system. Such entry shall also be for the purpose of review of the operation of the reclaimed water irrigation system, for inspection of distribution mains and appurtenances, and for sampling at any 6 monitoring well located on the property of the User. User may have a representative accompany the District's personnel. 23. INDEMNIFICATION. User acknowledges that the reclaimed water, due to its chemical composition, may not be compatible for irrigation on certain susceptible vegetation. User agrees that District shall not be held liable for damages that may occur to vegetation or for any other damages that may occur due to the use or acceptance of the reclaimed water. The User shall hold harmless and defend the District and its agents and employees from all suits and actions. including attorney fees and all costs of administrative proceedings, and/or litigation and/or judgments, including any appeals, of any name and description arising out of or incidental to this Agreement. 24. DISCLAIMER OF THIRD PARTY BENEFICIARIES. This agreement is solely for the benefit of the formal parties hereto. and their successors in interest, and no right or cause of action shall accrue upon or by reason hereof, to or for the benefit of any third party not a party hereto. 25. SEVERABILITY. If any court fmds any part of this Agreement invalid or unenforceable, such invalidity or unenforceability shall not affect the other parts of this Agreement if the rights and obligations of the parties contained therein are not materially prejudiced and if the intentions of the parties can continue to be effected. To that end, this Agreement is declared severable. 26. LAND USE APPROVALS. This Agreement shall not be construed as a basis for either granting or assuring or indicating, or denying, refusing to grant or preventing any future grant of land use zoning approvals, permissions, variances, special exceptions or any other rights with respect to the real property in the approved uses area. 27. PPLICABLE LAW. This agreement and the provisions contained herein shall be construed, controlled and interpreted according to the laws of the State of Florida, all then applicable provisions of the Florida Administrative Code, and the then current Collier County Reclaimed Water Ordinance or its successors in function. 28. RECORDATION. This Agreement shall be recorded in the Public Records of Collier County, Florida. 29. ASSIGNMENT. Assignment or transfer of the User's rights or obligations under this Agreement is prohibited without prior written consent of the District. Any attempt by User to assign or otherwise transfer this Agreement from off of the Property shall be null and void (void ab initio). 30. INDING EFFECT. This Agreement shall be binding upon the parties, their successors and assigns. 7 31. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the parties with respect to the subject matter referenced herein. Any amendment hereto shall be in writing duly executed by the parties hereto, or their successors in interest to the Property. Each amending Agreement shall clearly and specifically refer to this Agreement by title and date. E.g., "First Amendment to that Agreement for Delivery and Reuse of Reclaimed Water, which commenced on the day of " between the Collier County Water-Sewer District and The Club Pelican Bay, Inc. 32. SPECIAL PROVISIONS: None 8 IN WITNESS WHEREOF, the parties have subscribed their hands and seals for the day and year first above mentioned. TWO WITNE~ REQUIRED ~--LJ~ Signature of First WItness &, .K..'9 /9. v~ ..c- f-- Printed!Typed Name of Fir t Witness ~~~) Signature of Se nd . tness - &r&Q.fQ, Lnder Printed/Typed Name of Second Witness USER: The Club Pelican Bay, Inc. (A F orida Corporation) k Fdl;~ Signatur be~/a,/ J? &6.ro'7 Typed/p~d Name of individual signing plt"n6{/ 4~do/,t;;e'ft~- a6 /lki~'1 Title of individual signing for User ~ By: (L.S.) 9 STATE OF FLORIDA COUNTY OF COLLIER I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State and County aforesaid to take acknowledgments, personally appeared G e,.d ff 1I'e. y G i lMlJn , well known to me to be the OI~~....rOIf. of 1h~ c/'.Jtf f'eJ....;LlI#rJ tJ",., I t::,vc,. , and who in my presence signed the foregoing Agreement. WTINESS my hand and official seal in the County and State aforesaid this ~ day of ~usr , 2006. ~ My Commission Expires: ')../4 } ~ (() DATED: ATTEST: DWIGHT E. BROC~ CLERK Deputy Clerk BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY. FLORIDA, AS EX-OFFICIO THE GOVERNING BOARD OF THE COLLIER COUNTY WATER - SEWER DISTRICT By: Approved as to form and legal sufficiency: By: , CHAIRMAN Assistant County Attorney 10 Page 1 of 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16F Meeting Date: Recommendation to approve an updated renewal Agreement for Delivery and Reuse of Reclaimed Water, and terminate the existing agreement between the Collier County Water- Sewer District, and The Club at Pelican Bay, Inc, 8/22/20069:00:00 AM Prepared By Judy Johnson Administrative Assistant Date Public Utilities WasteWater 8/22/20063:16:30 PM Approved By G. George Yilmaz WasteWater Director Date Public Utilities WasteWater 8/22/2006 6:20 PM Approved By Ron Molly Operations Manager Date Public Utilities Wastewater 8/22/20067:04 PM Approved By Thomas Wides Operations Director Date Public Utilities Public Utilities Operations 8/23/20069:36 AM http://bccagenda/lntranet/ attachmentviewer.aspx?attachmentid=-l &itemid=6931 8/2312006 EXECUTIVE SUMMARY Recommendation to approve a Budget Amendment to appropriate Building Maintenance Special Service revenues totaling $40,000 and Custodial Service revenues totaling $38,000 for reimbursement of personal and operating expenses in Fiscal Year 2006 OBJECTIVE: To obtain approval from the Board of County Commissioners ("Board") for the attached budget amendment appropriating those revenues received for reimbursement of personal and operating expenses incurred for building maintenance and custodial services known as special services. CONSIDERATION: The Department of Facilities Management is called upon to provide services that are not exclusively for repair and maintenance; i.e. locksmith, cabinet making, special event setups and so on. This work falls under the title of "special services" and expenses incurred are paid initially by Facilities Management. who then charges back to the individual user departments. Revenues are then received from various "consumer" departments as payment for materials used and services performed. When actual requests for services exceed those anticipated at the time of budget preparation, additional budget authorization is needed to recognize revenue for payment of incurred expenses. In addition, the Department of Facilities Management is responsible for providing custodial cleaning services to the government buildings. During this fiscal year, the need for additional custodial services outside of routine cleaning has increased substantially due to after-hours construction in "secured" buildings and many other special projects and events requiring additional cleaning. These funds are already budgeted in the user departments and are transferred to the Building Maintenance section cost center and Custodial Services section cost center after services are performed. Approval of this Budget Amendment by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by the Board, this Budget Amendment shall not be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by that Board. FISCAL IMPACT: Revenues of $40,000 are being appropriated from reimbursement for Building Maintenance Special Services to Building Maintenance Operating Expenses, Other Contractual Services (001). Revenues of $38,000 are being appropriated from reimbursement for Custodial Special Services to Custodial Operating Expenses, Other Contractual Services (001). GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this request. RECOMMENDATION: That the Board of County Commissioners approves the necessary budget amendment as addressed within this summary. PREPARED BY: Damon Gonzales, Facilities Manager, Department of Facilities Management BUDGET AMENDMENT REQUEST ~~~~~a~~$.,~~n~~ JE#..,.,..".....,."".".".,..." SAM.......,....,.".""....,.... A,P.H, Date....................... (001) Fund Number General Fund Fund Description Date Prepared: 8/22/06 Approved by BCC on: 8/22/06 Attach Executive Summary Item No.: 16FlJ Fund Center Title: WBS Element Title: Expense Budget Detail Maintenance Services Fd Ctr No.: 122240 WBS No.: (Provide the Fund Center or WBS element information; it is not required to provide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bud2et Bud2et 122240 634999 Other Contractual $40,000 $222,800 $262,800 Services Net Change to Budget $40,000 Fund Center Title: WBS Element Title: Expense Budget Detail Custodial Services Fd Ctr No.: 122220 WBS No.: (Provide the Fund Center or WBS element information; it is not reQuired to nrovide both,) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Bud2et Bud2et 122220 634999 Other Contractual $38,000 $1,688,800 1,726,800 Services Net Change to Budget $38,000 Fund Center Title: WBS Element Title: Revenue Budget Detail Maintenance Services Fd Ctr No.: 122240 WBS No.: (Provide the Fund Center or WBS element information' it is not reauired to Drovide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budget Bud2et 122240 487400 Reimbursement - $78,000 $49,000 $127,000 Building Maintenance Net Change to Budget $78,000 .. Fund Center Title: WBS Element Title: Revenue Budget Detail Fd Ctr No.: WBS No.: (Provide the Fund Center or WBS clement information; it is not reQuired to provide both.) Fund WBS Commit Commitment Item Increase Current Revised Center Element Item Description (Decrease) Budget Budeet Net Cbange to Budget EXPLANATION Why are funds needed? Funds are required to reimburse Custodial Services and Building Maintenance for the expenses incurred during Fiscal Year 2006 for Special Services provided to all departments. Wbere are funds available? The funds are available in the Maintenance Services Revenue reimbursement account. REVIEW PROCESS Cost Center Director: DATE ~ lit, Ii, 8//0/D(p Division Administrator: Finance De artment: Clerk of Board Admin.: Page 1 of 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16F1J To approve the attached budget amendment appropriating those revenues received for reimbursement of operating expenses incurred for building maintenance and custodial services known a special services. Meeting Date: 8/22/20069:00:00 AM Prepared By Damon Gonzales Interim Facilities Manager Date Administrative Services Facilities Management 8/21/20065:10:32 PM Approved By Damon Gonzales Interim Facilities Manager Date Administrative Services Facilities Management 8/21/20065:13 PM Approved By Skip Camp, C.F.M. Facilities Management Director Date Administrative Services Facilities Management 8/22/2006 8: 14 AM Approved By Len Golden Price Administrative Services Administrator Date Administrative Services Administrative Services Admin, 8/22/2006 11 :35 AM Approved By OMB Coordinator Administrative Assistant Date County Manager's Office Office of Management & Budget 8/22/20062:25 PM Approved By Michael Smykowski Management & Budget Director Date County Manager's Office Office of Management & Budget 8/22/20064:54 PM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 8/22/20067:17 PM http://bccagendallntranetlattachmentviewer.aspx?attachmentid=-l &itemid=69l2 8/23/2006 EXECUTIVE SUMMARY Recommendation to rmd a valid public purpose for the payment of 52,230 from Fund 131 for the purchase of 400 hygiene kits distributed to the bomeless in January 2006. OBJECTIVE: To find a valid public purpose for the payment of $2,230 from Fund 13l for the purchase of 400 hygiene kits which were distributed to the homeless during the annual homeless count January 26 through 28,2006. CONSIDERATIONS: In the administration of the Continuum of Care grant, the Operations Support & Housing (OSH) Department expended $2,230.00 on December 27,2005 (Purchase Order # 4500056770) to purchase 400 hygiene kits to be distributed to the homeless during the annual homeless census count held in January 2006. The homeless count is mandated by HOD and is coordinated annually by the Collier County Hunger and Homeless Coalition in conjunction with county staff The purchase of the hygiene kits served a valid public purpose in the need to gather information on the homeless population and meet one of its HOD mandates. The December payment came from HOD funds in Fund 121. HOD staff audited the Continuum of Care (CoC) grant on January 18 - 20, 2006. At that time, HOD staff determined that the purchase of the 400 hygiene kits was ineligible within the constraints of the CoC administrative funds provided to the County. In HOD's Monitoring Report dated, May 25,2006, HOD identified the expenditure as unallowable as an administrative cost and provided instructions for the County to rectify the situation. OSH receives CoC funding for the administrative cost associated with homeless grants and not for implementation of a specific activity such as the required homeless count. Based upon HOD's finding, alternative funds were identified in Fund 131-138903 to complete this transaction. FISCAL IMPACT: The repayment of $2,230 to HUD has a minor impact on Fund 131 but serves a valid public purpose. GROWTH MANAGEMENT IMPACTS: The implementation of the Continuum of Care grants helps facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the Growth Management Plan. LEGAL CONSIDERA nONS: This request is internally consistent, complies with all applicable laws and is legally sufficient for Board consideration and approval. RECOMMENDATION: To find a valid public purpose for the payment of $2,230 from Fund 131 for the purchase of 400 hygiene kits distributed to the homeless in January 2006. PREPARED BY: Susan Golden, FederaVState Grants Administration Manager Operations Support and Housing 2 08/24/2006 TlIU 10:45 FAX 239 403 2331 CC FIN ADMIN & DOUSING ~002/002 .... . ....: . ..,......'.. ......C.~.O....L.~.:'i'E. R;~.' '.i'NTY" . "",:,':.;~t)hj;lu~~:"()U:".'lg . 1 TO: FROM: SUB"ECT: DAT::: Memo Jim Mudd, County Manager. f2v Denny Baker, Director asH\) 0 HUD ReImbursement August 23, 2006 rtacl'cd is an Executive Summary providing background inCormatl Ig reimbursement to the U.S. DepartmC"'it of Housing 6. Urban Develo~ J) per HUD's directives. OSH expended $2,230 In HUD funding In December 2005 that HUD c! . xl v '5 n unallowabte adminislrative cost In July 2006, HUD providr:'! '" 1 ~.. ~tions for repayment of the $2,230. The repaymCf" (':-. 'rr( "; Lor" ,und 131. 'TI'~ Clerk's Finance requested that this payment from Fund 131 b j , ) l! _ a \:Jlid public purpose. As 0ut11ned In the att, 1':i t Lie '" .t.....nd..~ure to purchase hygiee- kits for the honK vv\,.S ~ .J publiC purpose. VIe ('l"e seeking your authorization to 9nd that this purch;: _,d r ,~... ~(" n::.w in order to dose out our fiscal year (Jl! I 1", currently auditing our prc<;rams and the H l l.f f d.::1Ce and Evaluation Report (CAPER) is being ( ~r" 'cs of our year ending June 30. "'''''''C5' .., ';," I ... , . ( -'1. 1 '~ r -I ha QU. T''ll!'5t rc.:~ed and approved by U'~ County Manager, --7 ~ .~..~~~ ( 0 ' ,:Jr,..lger Page 1 of 1 COLLIER COUNTY BOARD OF COm\TY COMMISSIONERf Item Number: Item Summary: i6F1L Recommendation to find a valid public purpose for the "'mcnt of $~' for the purchase of 400 hygiene kits distributed to th' in 3/22/2006 9:00:00 AM Lund 131 '. Meeting Date: Approved By Leo E Ochs, Jr. Board of County Commissioners Deputy County Manager County Manager's Office '')1')061 http://bccagendaJIntranet/attachmentviewer.aspx?attachmentid=-l&itc"" :c~ ( 'I ') 8/31/2006