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Agenda 03/10/2020 Item #16E 5 (Contract #19-7652 w/Gillig, LLC)
03/10/2020 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid (“ITB”) No. 19-7652, Gillig Bus Parts, to Gillig LLC (“Gillig”) and Muncie Reclamation and Supply Co., d/b/a Muncie Transit Supply (“Muncie Transit”) for the supply of Original Equipment Manufacturer (OEM) and non-OEM parts to maintain and repair the County’s fleet. OBJECTIVE: To efficiently maintain County equipment through an approved network of vendors and dealerships for parts and supplies. CONSIDERATIONS: Collier County owns 28 Gillig transit buses that are maintained by the Fleet Management Division. A readily available supply of OEM and other non-OEM parts are required daily to maintain and repair the buses. On October 3, 2019, the Procurement Services Division released notice of ITB N o. 19-7652 to 5,909 vendors for Gillig Bus Parts. Interested vendors downloaded forty-seven (47) bid packages and the County received three (3) bids by the November 4, 2019 deadline. The County deemed White Associates, Inc., non-responsive for failing to submit requested forms via the online bid platform. Muncie Transit did not complete the Form 5 Immigration Affidavit Certification; however, it submitted its E-Verify documentation, which the Procurement Division concluded to be a minor irregularity. Award was originally set for the overall lowest total; however, it is in the County’s best interest to award by lowest per line item on the bid schedule to both Gillig and Muncie Transit. See the attached bid tabulation for the line item breakdown. Any additional parts or supplies may be purchased from both vendors. Although staff endeavors to obtain the lowest price from both vendors, staff seeks the Board’s authorization to purchase parts based on the best interest of the County taking into consideration f actors such as availability, condition of the vehicle, life expectancy, nature of repair, and other such factors. Given the significant amount of funding coming from grant funds, staff determined a formal ITB was needed in order to maintain compliance with grantor agency requirements. Purchases will be executed using the County’s standard form purchase order or credit card. This award will be for three (3) years with two (2) additional one (1) year renewal options. FISCAL IMPACT: Funds for repair parts and maintenance services are budgeted in the Fleet Management Administration, Fund 521, operating budget. Historically, expenses for Gillig bus parts have been $120,000 annually. GROWTH MANAGEMENT IMPACT: No growth management impact will result from thi s action. LEGAL CONSIDERATION: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: To award Invitation to Bid No. 19-7652 “Gillig Bus Parts” to Gillig, LLC and Muncie Reclamation and Supply Co. d/b/a Muncie Transit Supply, as set forth above, and authorize staff to procure these parts through the issuance of a standard form County Purchase Order or credit card. Prepared by: Dan Croft, Director, Fleet Management Division 16.E.5 Packet Pg. 1232 03/10/2020 ATTACHMENT(S) 1. 19-7652 Bid Tabulation (PDF) 2. 19-7652 Gillig Proposal (PDF) 3. 19-7652 Gillig_Insurance (PDF) 4. [Linked] 19-7652 Muncie Proposal (PDF) 5. 19-7652 Muncie_Insurance (PDF) 6. 19-7652 Notice of Recommended Award (PDF) 16.E.5 Packet Pg. 1233 03/10/2020 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.5 Doc ID: 11763 Item Summary: Recommendation to award Invitation to Bid (ITB) No. 19-7652, Gillig Bus Parts, to Gillig LLC (Gillig) and Muncie Reclamation and Supply Co., d/b/a Muncie Transit Supply (Muncie Transit) for the supply of Original Equipment Manufacturer (OEM) and non-OEM parts to maintain and repair the County’s fleet. Meeting Date: 03/10/2020 Prepared by: Title: Accounting Technician – Fleet Management Name: Salma Nader 02/20/2020 10:24 AM Submitted by: Title: Division Director - Fleet Management – Fleet Management Name: Dan Croft 02/20/2020 10:24 AM Approved By: Review: Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 02/20/2020 11:41 AM Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 02/20/2020 12:27 PM Procurement Services Evelyn Colon Additional Reviewer Completed 02/21/2020 8:16 AM Procurement Services Sandra Herrera Additional Reviewer Completed 02/21/2020 10:22 AM Grants Erica Robinson Level 2 Grants Review Completed 02/24/2020 9:20 AM Grants Carrie Kurutz Additional Reviewer Completed 02/24/2020 11:53 AM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 02/24/2020 11:57 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/25/2020 1:24 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/25/2020 1:27 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/26/2020 9:30 AM Office of Management and Budget Laura Wells Additional Reviewer Completed 02/27/2020 2:17 PM Grants Therese Stanley Additional Reviewer Completed 02/28/2020 3:43 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 03/01/2020 11:36 AM Board of County Commissioners MaryJo Brock Meeting Pending 03/10/2020 9:00 AM 16.E.5 Packet Pg. 1234 Project Manager: Michael Burks Procurement: Viviana Giarimoustas Witness: Barbara Lance Bid Tabulation # 19-7652 Gillig Bus Parts Notifications Sent: 5,910 Downloaded: 47 Submissions: 3 Lowest White Associates Line Item Number Part Number Product Description Estimated Quantity Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 5347678002 GILLIG WIPER BLADE 281 23.32$ 6,552.92$ 6.24$ 1,753.44$ 2 5347677v005 ARM WIPER ASSY GILLIG 18 158.30$ 2,849.40$ N/A 3 8248364042 BODY, LATCH 15 5.42$ 81.30$ N/A 4 0157571000 CAP RADIATOR 14 4.38$ 61.32$ 2.39$ 33.46$ 5 5302222035 BELT 97.5 12 88.28$ 1,059.36$ 31.43$ 377.16$ 6 5035475004 FENDER WHEELWELL REAR 8 126.58$ 1,012.64$ N/A 7 5302222073 BELT A/C 2012 GILLIG 8 93.91$ 751.28$ 31.80$ 254.40$ 8 2055184V032 MIRROR EXTERIOR ROAD SIDE GILLIG 7 840.90$ 5,886.30$ N/A 9 8275661000 SEAT BELT DRIVER GILLIG 6 66.26$ 397.56$ 58.75$ 352.50$ 10 5035475003 FENDER WHEELWELL FRONT 5 124.39$ 621.95$ N/A 11 2068463M000 BRACKET, SKIRT PANEL 5 8.37$ 41.85$ N/A 12 2061108001 FRONT BUMPER CENTER 4 583.33$ 2,333.32$ N/A 13 2059715001L LF BUMPER END 4 242.76$ 971.04$ N/A 14 2059715001R RF BUMPER END 4 242.76$ 971.04$ N/A 15 0552261000 MOTOR HYDRAULIC FAN 07 GILLIG 3 967.70$ 2,903.10$ 997.66$ 2,992.98$ 16 5302222039 BELT 97.5 07/10 GILLIG 3 80.78$ 242.34$ 28.91$ 86.73$ 17 8219647003 SEAL FRONT INNER 3 20.14$ 60.42$ 30.97$ 92.91$ 18 8241478000 SEAT BACK COVER 3 236.20$ 708.60$ N/A 19 2055185V006 MIRROR EXTERIOR CURB SIDE GILLIG 3 868.86$ 2,606.58$ N/A 20 2645474001L WINDSHIELD L/H ROAD GILLIG 3 454.63$ 1,363.89$ N/A 21 5366434V000 MOTOR WIPER CURB SIDE 3 304.11$ 912.33$ 326.84$ 980.52$ 22 1369956000 KIT CONTROLLER, HYD FAN CONTROL 2 614.00$ 1,228.00$ N/A 23 2044028000 ENTRANCE DOOR SEAL RETAINER GILLIG 2 16.17$ 32.34$ N/A 24 2045672000 BRUSH ENTRANCE DOOR SEAL GILLIG 2 86.27$ 172.54$ N/A 25 2045673000 ENTRANCE DOOR RUBBER GILLIG 2 10.18$ 20.36$ N/A 26 2061124002 GLAZING DOOR SAFETY GREEN 2 34.44$ 68.88$ N/A 27 2062811001 BUMPER ASSEMBLY, REAR CENTER MODULE 2 300.06$ 600.12$ N/A 28 8221310000 SLIDER, SEAT 2 64.44$ 128.88$ 70.05$ 140.10$ 29 8271776001 SENDING UNIT DEF LEVEL GILLIG 2 538.04$ 1,076.08$ N/A 30 8275964000 VALVE ELECTRIC HEATER GILLIG 2 62.27$ 124.54$ 49.33$ 98.66$ 31 8276980000 FAN CONTROLLER GILLIG 2 2,328.84$ 4,657.68$ N/A 32 2057266C002C MODULE, RH BUMPER REAR 2 171.59$ 343.18$ 109.00$ 218.00$ 33 2057266C004C MODULE LH BUMPER REAR 2 171.59$ 343.18$ 109.00$ 218.00$ 34 0552261011 FAN MOTOR HYDRAULIC GILLIG 1 917.32$ 917.32$ N/A 35 0559008006 PUMP HYDRAULIC-FAN/STEERING 1 845.30$ 845.30$ 1,782.92$ 1,782.92$ 36 4064438000 BRACKET, RADIATOR FRAME 1 712.24$ 712.24$ N/A 37 5119017021 PEDAL ASSY ELE THROTTLE GILLIG 41 DEGREE 1 317.56$ 317.56$ 246.34$ 246.34$ 38 8270829000 RADIATOR FRAME 1 260.80$ 260.80$ N/A 39 8273401000 FLOOR TREAD RAMP 1 162.25$ 162.25$ N/A 40 2047690M000 PANEL, SKIRT, FIXED, SSLF, 35-11 IN 1 542.11$ 542.11$ N/A 41 2053899M006 PANEL, SKIRT FIXED SSLF, 35 W/23 1 447.92$ 447.92$ N/A 42 2065056M001 PANEL SKIRT HINGED 1 398.42$ 398.42$ N/A 43 2065056M001L PANEL SKIRT HINGED 35' & 40' RR 1 308.86$ 308.86$ N/A 44 2645474000R WINDSHIELD R/H CURB GILLIG 1 454.63$ 454.63$ N/A Total 46,551.73$ Total 9,628.12$ Total -$ NO NO NO NO NO Grant Forms NO NO NO NO NO NO NO NO YES YES N/A YES YES YES Pricing shall be all inclusive (shipping, handlng, etc are included in unit prices). Description E-Verify Insurance and Bonding Requirements Form 7: Vendor Submittal – Local Vendor Preference Affidavit Form 6: Vendor Substitute W – 9 Form 5: Immigration Affidavit Certification Form 3: Conflict of Interest Affidavit Form 2: Vendor Check List Gillig Acknowledgment of Terms & Conditions Department,Suspension and Other Lobbying Anticipated DBE Form 4: Vendor Declaration Statement Sunbiz Muncie YES YES YES YES YES YES YES/NO VERIFIED YES YES VERIFIED VERIFIED YES YES YES NO YES N/A YES YES YES 1 of 1 16.E.5.a Packet Pg. 1235 Attachment: 19-7652 Bid Tabulation (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1236 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1237 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1238 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1239 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1240 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1241 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1242 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1243 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1244 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1245 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1246 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1247 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1248 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1249 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1250 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1251 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1252 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1253 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1254 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1255 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1256 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1257 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1258 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1259 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1260 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1261 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1262 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1263 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1264 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1265 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1266 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1267 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.b Packet Pg. 1268 Attachment: 19-7652 Gillig Proposal (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) Holder Identifier : 7777777707070700077761616045571110767717006304446307662007550507120070571577277302230777071513345402107173776563566670076724405320573130762511556156742007363374223047112076727242035772000777777707000707007 7777777707070700073525677115456000722114502473106007231155075620164073200151243621330713327375612755107422236342077110071233672064331500703332734206211107122337252063110077756163351765540777777707000707007Certificate No :570078593521CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 09/30/2019 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER Aon Risk Services Northeast, Inc. Cincinnati OH Office 8044 Montgomery Road Suite 405 Cincinnati OH 45236-2919 USA PHONE (A/C. No. Ext): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # (866) 283-7122 INSURED 10120Everest National Insurance CoINSURER A: 16045Everest Premier Insurance CompanyINSURER B: AA1128003Lloyd's Syndicate No. 2003INSURER C: INSURER D: INSURER E: INSURER F: FAX (A/C. No.):(800) 363-0105 CONTACT NAME: GILLIG LLC 451 Discovery Drive Livermore CA 94551 USA COVERAGES CERTIFICATE NUMBER:570078593521 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.Limits shown are as requested POLICY EXP (MM/DD/YYYY) POLICY EFF (MM/DD/YYYY) SUBR WVD INSR LTR ADDL INSD POLICY NUMBER TYPE OF INSURANCE LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR POLICY LOC EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG X X X GEN'L AGGREGATE LIMIT APPLIES PER: $5,000,000 $300,000 Excluded $5,000,000 $5,000,000 $5,000,000 A 10/01/2019 10/01/2020 Y SIR applies per policy terms & conditions RC8GL00126191 PRO- JECT OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY BODILY INJURY ( Per person) PROPERTY DAMAGE (Per accident) X X BODILY INJURY (Per accident) $2,000,000A10/01/2019 10/01/2020 $1,000,000GKLL COMBINED SINGLE LIMIT (Ea accident) RM8CA00014-191 Garage Keepers Liability EXCESS LIAB X OCCUR CLAIMS-MADE AGGREGATE EACH OCCURRENCE DED $10,000,000 $10,000,000 $10,000 10/01/2019UMBRELLA LIABC 10/01/2020CSUSA1903612 RETENTIONX X E.L. DISEASE-EA EMPLOYEE E.L. DISEASE-POLICY LIMIT E.L. EACH ACCIDENT $1,000,000 X OTH- ER PER STATUTE B 10/01/2019 10/01/2020 AOS RM8WC00027191B 10/01/2019 10/01/2020 $1,000,000 Y / N (Mandatory in NH) ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER EXCLUDED?N / AN Retro WORKERS COMPENSATION AND EMPLOYERS' LIABILITY If yes, describe under DESCRIPTION OF OPERATIONS below $1,000,000 RM8WC00024191 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: For Any & All Work in Collier County, Sublet/Parts Board of Collier County Commissioners is an Additional Insured on the General Liability policy. This statement is subject to policy terms and conditions; where required by written contract; prior to a loss; where permitted by law. CANCELLATIONCERTIFICATE HOLDER AUTHORIZED REPRESENTATIVECollier County Board of County Commissioners Purchasing Department 3295 Tamiami Trail E. Naples FL 34112-4901 USA ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 16.E.5.c Packet Pg. 1269 Attachment: 19-7652 Gillig_Insurance (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:ACORD 25 FORM TITLE:Certificate of Liability Insurance AGENCY ADDITIONAL REMARKS EFFECTIVE DATE: CARRIER NAIC CODE NAMED INSURED See Certificate Number: See Certificate Number: POLICY NUMBER AGENCY CUSTOMER ID: ADDITIONAL REMARKS SCHEDULE LOC #: Aon Risk Services Northeast, Inc. 570000073126 570078593521 570078593521 ADDITIONAL POLICIES If a policy below does not include limit information, refer to the corresponding policy on the ACORD certificate form for policy limits. INSURER INSURER INSURER INSURER INSURER(S) AFFORDING COVERAGE Page _ of _ NAIC # GILLIG LLC TYPE OF INSURANCE POLICY NUMBER LIMITS WORKERS COMPENSATION B RM8WC00026191 10/01/2019 10/01/2020 FL, ME, NJ N/A ADDL INSD INSR LTR SUBR WVD POLICY EFFECTIVE DATE (MM/DD/YYYY) POLICY EXPIRATION DATE (MM/DD/YYYY) ACORD 101 (2008/01)© 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 16.E.5.c Packet Pg. 1270 Attachment: 19-7652 Gillig_Insurance (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 02/06/2020 Hays Companies Inc. 80 South 8th Street Suite #700 Minneapolis MN 55402 Sara McWethy or Evan Murnan (612) 333-3323 emurnan@hayscompanies.com Muncie Reclamation & Supply Company dba Muncie Transit Supply 3720 South Madison Street Muncie IN 47302 The Cincinnati Insurance Companies 10677 The Cincinnati Insurance Company 10677 Cincinnati Indemnity Company 23280 19-20 A Y EPP0399936 08/21/2019 08/21/2020 1,000,000 500,000 10,000 1,000,000 2,000,000 2,000,000 B Y EBA0399936 08/21/2019 08/21/2020 1,000,000 A EPP0399936 08/21/2019 08/21/2020 5,000,000 5,000,000 C N EWC0450962 08/21/2019 08/21/2020 1,000,000 1,000,000 1,000,000 Collier County Board of County Commissioners, OR Board of County Commissioners in Collier County, OR, Collier County Government, OR, Collier County is additional insured on a primary and non-contributory basis as respects general liability where required by written contract subject to the policy terms and conditions. Certificate holder is additional insured as respects automobile liability policy where required by written contract subject to the policy terms and conditions. Policy provides 30 day notice of cancellation. Collier County Board of County Commissioners 3295 Tamiami Trail East Naples FL 34112 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 16.E.5.e Packet Pg. 1271 Attachment: 19-7652 Muncie_Insurance (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) 16.E.5.f Packet Pg. 1272 Attachment: 19-7652 Notice of Recommended Award (11763 : Bid (“ITB”) #19-7652, Gillig Bus Parts) Company ID Number: 313103 Page 1 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS THE E-VERIFY PROGRAM FOR EMPLOYMENT VERIFICATION MEMORANDUM OF UNDERSTANDING AR TICLE I PURPOSE AND AUTHORITY This Memorandum of Understanding (MOU) sets forth the points of agreement between the Department of Homeland Security (DHS) and Muncie Reclamation and Transit Supply (Employer) regarding the Employer's participation in the Employment Eligibility Verification Program (E-Verify). This MOU explains certain features of the E-Verify program and enumerates specific responsibilities of DHS, the Social Security Administration (SSA), and the Employer. E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the Employment Eligibility Verification Form (Form I-9). For covered government contractors, E-Verify is used to verify the employment eligibility of all newly hired employees and all existing employees assigned to Federal contracts. Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C. § 1324a note). Authority for use of the E-Verify program by Federal contractors and subcontractors covered by the terms of Subpart 22.18, “Employment Eligibility Verification”, of the Federal Acquisition Regulation (FAR) (hereinafter referred to in this MOU as a “Federal contractor”) to verify the employment eligibility of certain employees working on Federal contracts is also found in Subpart 22.18 and in Executive Order 12989, as amended. ARTICLE II FUNCTIONS TO BE PERFORMED A.RESPONSIBILITIES OF SSA 1.SSA agrees to provide the Employer with available information that allows the Employer to confirm the accuracy of Social Security Numbers provided by all employees verified under this MOU and the employment authorization of U.S. citizens. 2.SSA agrees to provide to the Employer appropriate assistance with operational problems that may arise during the Employer's participation in the E-Verify program. SSA agrees to provide the Employer with names, titles, addresses, and telephone numbers of SSA representatives to be contacted during the E-Verify process. 3.SSA agrees to safeguard the information provided by the Employer through the E-Verify program procedures, and to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security Numbers and for evaluation of the E-Verify program or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401). Company ID Number: 313103 Page 2 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS 4.SSA agrees to provide a means of automated verification that is designed (in conjunction with DHS's automated system if necessary) to provide confirmation or tentative nonconfirmation of U.S. citizens’ employment eligibility within 3 Federal Government work days of the initial inquiry. 5.SSA agrees to provide a means of secondary verification (including updating SSA records as may be necessary) for employees who contest SSA tentative nonconfirmations that is designed to provide final confirmation or nonconfirmation of U.S. citizens’ employment eligibility and accuracy of SSA records for both citizens and aliens within 10 Federal Government work days of the date of referral to SSA, unless SSA determines that more than 10 days may be necessary. In such cases, SSA will provide additional verification instructions. B.RESPONSIBILITIES OF DHS 1.After SSA verifies the accuracy of SSA records for aliens through E-Verify, DHS agrees to provide the Employer access to selected data from DHS's database to enable the Employer to conduct, to the extent authorized by this MOU: Automated verification checks on alien employees by electronic means, and Photo verification checks (when available) on employees. 2.DHS agrees to provide to the Employer appropriate assistance with operational problems that may arise during the Employer's participation in the E-Verify program. DHS agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process. 3.DHS agrees to provide to the Employer a manual (the E-Verify User Manual) containing instructions on E-Verify policies, procedures and requirements for both SSA and DHS, including restrictions on the use of E-Verify. DHS agrees to provide training materials on E-Verify. 4.DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in the E-Verify program. DHS also agrees to provide to the Employer anti- discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice. 5.DHS agrees to issue the Employer a user identification number and password that permits the Employer to verify information provided by alien employees with DHS's database. 6.DHS agrees to safeguard the information provided to DHS by the Employer, and to limit access to such information to individuals responsible for the verification of alien employment eligibility and for evaluation of the E-Verify program, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security Numbers and employment eligibility, to enforce the Immigration and Nationality Act (INA) and Federal criminal laws, and to administer Federal contracting requirements. 7.DHS agrees to provide a means of automated verification that is designed (in conjunction with SSA verification procedures) to provide confirmation or tentative Company ID Number: 313103 Page 3 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS nonconfirmation of employees' employment eligibility within 3 Federal Government work days of the initial inquiry. 8.DHS agrees to provide a means of secondary verification (including updating DHS records as may be necessary) for employees who contest DHS tentative nonconfirmations and photo non-match tentative nonconfirmations that is designed to provide final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. C.RESPONSIBILITIES OF THE EMPLOYER 1.The Employer agrees to display the notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system. 2.The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted regarding E-Verify. 3.The Employer agrees to become familiar with and comply with the most recent version of the E-Verify User Manual. 4.The Employer agrees that any Employer Representative who will perform employment verification queries will complete the E-Verify Tutorial before that individual initiates any queries. A.The Employer agrees that all Employer representatives will take the refresher tutorials initiated by the E-Verify program as a condition of continued use of E- Verify, including any tutorials for Federal contractors if the Employer is a Federal contractor. B.Failure to complete a refresher tutorial will prevent the Employer from continued use of the program. 5.The Employer agrees to comply with current Form I-9 procedures, with two exceptions: If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 888-464-4218. If an employee presents a DHS Form I-551 (Permanent Resident Card) or Form I-766 (Employment Authorization Document) to complete the Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee’s Form I-9. The employer will use the photocopy to verify the photo and to assist DHS with its review of photo non-matches that are contested by employees. Note that employees retain the right to present any List A, or List B and List C, documentation to complete the Form I-9. DHS may in the future designate other documents that activate the photo screening tool. Company ID Number: 313103 Page 4 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS 6.The Employer understands that participation in E-Verify does not exempt the Employer from the responsibility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws,including the obligation to comply with the antidiscrimination requirements of section 274B of the INA with respect to Form I-9 procedures, except for the following modified requirements applicable by reason of the Employer's participation in E-Verify: (1) identity documents must have photos, as described in paragraph 5 above; (2) a rebuttable presumption is established that the Employer has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of any individual if it obtains confirmation of the identity and employment eligibility of the individual in compliance with the terms and conditions of E-Verify; (3) the Employer must notify DHS if it continues to employ any employee after receiving a final nonconfirmation, and is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) the Employer is subject to a rebuttable presumption that it has knowingly employed an unauthorized alien in violation of section 274A(a)(1)(A) if the Employer continues to employ an employee after receiving a final nonconfirmation; and (5) no person or entity participating in E-Verify is civilly or criminally liable under any law for any action taken in good faith based on information provided through the confirmation system. DHS reserves the right to conduct Form I-9 compliance inspections during the course of E-Verify, as well as to conduct any other enforcement activity authorized by law. 7.The Employer agrees to initiate E-Verify verification procedures for new employees within 3 Employer business days after each employee has been hired (but after both sections 1 and 2 of the Form I-9 have been completed), and to complete as many (but only as many) steps of the E-Verify process as are necessary according to the E-Verify User Manual. The Employer is prohibited from initiating verification procedures before the employee has been hired and the Form I-9 completed. If the automated system to be queried is temporarily unavailable, the 3-day time period is extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability. In all cases, the Employer must use the SSA verification procedures first, and use DHS verification procedures and photo screening tool only after the SSA verification response has been given. Employers may initiate verification by notating the Form I-9 in circumstances where the employee has applied for a Social Security Number (SSN) from the SSA and is waiting to receive the SSN, provided that the Employer performs an E-Verify employment verification query using the employee’s SSN as soon as the SSN becomes available. 8.The Employer agrees not to use E-Verify procedures for pre-employment screening of job applicants, in support of any unlawful employment practice, or for any other use not authorized by this MOU. Employers must use E-Verify for all new employees, unless an Employer is a Federal contractor that qualifies for the exceptions described in Article II.D.1.c. Except as provided in Article II.D, the Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. The Employer understands that if the Employer uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its access to SSA and DHS information pursuant to this MOU. 9.The Employer agrees to follow appropriate procedures (see Article III. below) regarding tentative nonconfirmations, including notifying employees of the finding, providing written referral instructions to employees, allowing employees to contest the finding, and not taking Company ID Number: 313103 Page 5 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS adverse action against employees if they choose to contest the finding. Further, when employees contest a tentative nonconfirmation based upon a photo non-match, the Employer is required to take affirmative steps (see Article III.B. below) to contact DHS with information necessary to resolve the challenge. 10.The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo non-match, does not establish, and should not be interpreted as evidence, that the employee is not work authorized. In any of the cases listed above, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee’s perceived employment eligibility status (including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, refusing to assign the employee to a Federal contract or other assignment, or otherwise subjecting an employee to any assumption that he or she is unauthorized to work)until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo non-match or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee’s employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464-4218 or OSC at 1-800- 255-8155 or 1-800-237-2515 (TDD). 11.The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA by not discriminating unlawfully against any individual in hiring, firing, or recruitment or referral practices because of his or her national origin or, in the case of a protected individual as defined in section 274B(a)(3) of the INA, because of his or her citizenship status. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound “foreign” or have received tentative nonconfirmations. The Employer further understands that any violation of the unfair immigration-related employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TDD). 12.The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9. 13.The Employer agrees that it will use the information it receives from SSA or DHS pursuant to E-Verify and this MOU only to confirm the employment eligibility of employees as Company ID Number: 313103 Page 6 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords) to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 14.The Employer acknowledges that the information which it receives from SSA is governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)), and that any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 15.The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, including by permitting DHS and SSA, upon reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer’s use of E-Verify, and to respond in a timely and accurate manner to DHS requests for information relating to their participation in E-Verify. D.RESPONSIBILITIES OF FEDERAL CONTRACTORS 1.The Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any “employee assigned to the contract” (as defined in FAR 22.1801) in addition to verifying the employment eligibility of all other employees required to be verified under the FAR. Once an employee has been verified through E-Verify by the Employer, the Employer may not reverify the employee through E-Verify. a.Federal contractors not enrolled at the time of contract award: An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of contract award and, within 90 days of enrollment, begin to use E-Verify to initiate verification of employment eligibility of new hires of the Employer who are working in the United States, whether or not assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within 3 business days after the date of hire. Once enrolled in E-Verify as a Federal contractor, the Employer must initiate verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. b.Federal contractors already enrolled at the time of a contract award: Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to initiate verification of employment eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within 3 business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within 3 business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must initiate verification of each employee assigned to the Company ID Number: 313103 Page 7 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later. c.Institutions of higher education, State, local and tribal governments and sureties: Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)), State or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency pursuant to a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. The provisions of Article II.D, paragraphs 1.a and 1.b of this MOU providing timeframes for initiating employment verification of employees assigned to a contract apply to such institutions of higher education, State, local and tribal governments, and sureties. d.Verification of all employees: Upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to do so only in the manner designated by DHS and initiate E-Verify verification of all existing employees within 180 days after the election. e.Form I-9 procedures for Federal contractors: The Employer may use a previously completed Form I-9 as the basis for initiating E-Verify verification of an employee assigned to a contract as long as that Form I-9 is complete (including the SSN), complies with Article II.C.5, the employee’s work authorization has not expired, and the Employer has reviewed the information reflected in the Form I-9 either in person or in communications with the employee to ensure that the employee’s stated basis in section 1 of the Form I-9 for work authorization has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen). If the Employer is unable to determine that the Form I-9 complies with Article II.C.5, if the employee’s basis for work authorization as attested in section 1 has expired or changed, or if the Form I-9 contains no SSN or is otherwise incomplete, the Employer shall complete a new I-9 consistent with Article II.C.5, or update the previous I-9 to provide the necessary information. If section 1 of the Form I-9 is otherwise valid and up-to- date and the form otherwise complies with Article II.C.5, but reflects documentation (such as a U.S. passport or Form I-551) that expired subsequent to completion of the Form I-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article II.C.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual. Nothing in this section shall be construed to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU, or to authorize verification of any existing employee by any Employer that is not a Federal contractor. 2.The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer’s compliance with Federal contracting requirements. Company ID Number: 313103 Page 8 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS AR TICLE III REFERRAL OF INDIVIDUALS TO SSA AND DHS A.REFERRAL TO SSA 1.If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the tentative nonconfirmation notice as directed by the automated system and provide it to the employee so that the employee may determine whether he or she will contest the tentative nonconfirmation. 2.The Employer will refer employees to SSA field offices only as directed by the automated system based on a tentative nonconfirmation, and only after the Employer records the case verification number, reviews the input to detect any transaction errors, and determines that the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security Number to SSA for verification again if this review indicates a need to do so. The Employer will determine whether the employee contests the tentative nonconfirmation as soon as possible after the Employer receives it. 3.If the employee contests an SSA tentative nonconfirmation, the Employer will provide the employee with a system-generated referral letter and instruct the employee to visit an SSA office within 8 Federal Government work days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. The Employer agrees to check the E-Verify system regularly for case updates. 4.The Employer agrees not to ask the employee to obtain a printout from the Social Security Number database (the Numident) or other written verification of the Social Security Number from the SSA. B. REFERRAL TO DHS 1.If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must print the tentative nonconfirmation notice as directed by the automated system and provide it to the employee so that the employee may determine whether he or she will contest the tentative nonconfirmation. 2.If the Employer finds a photo non-match for an employee who provides a document for which the automated system has transmitted a photo, the employer must print the photo non- match tentative nonconfirmation notice as directed by the automated system and provide it to the employee so that the employee may determine whether he or she will contest the finding. 3.The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation received from DHS automated verification process or when the Employer issues a tentative nonconfirmation based upon a photo non-match. The Employer will determine whether the employee contests the tentative nonconfirmation as soon as possible Company ID Number: 313103 Page 9 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS after the Employer receives it. 4.If the employee contests a tentative nonconfirmation issued by DHS, the Employer will provide the employee with a referral letter and instruct the employee to contact DHS through its toll-free hotline (as found on the referral letter) within 8 Federal Government work days. 5.If the employee contests a tentative nonconfirmation based upon a photo non-match, the Employer will provide the employee with a referral letter to DHS. DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. The Employer agrees to check the E- Verify system regularly for case updates. 6.The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo non-match, the Employer will send a copy of the employee’s Form I-551 or Form I-766 to DHS for review by: Scanning and uploading the document,or Sending a photocopy of the document by an express mail account (furnished and paid for by DHS). 7. The Employer understands that if it cannot determine whether there is a photo match/non-match, the Employer is required to forward the employee’s documentation to DHS by scanning and uploading, or by sending the document as described in the preceding paragraph, and resolving the case as specified by the Immigration Services Verifier at DHS who will determine the photo match or non-match. ARTICLE IV SERVICE PROVISIONS SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access the E-Verify System, an Employer will need a personal computer with Internet access. AR TICLE V PARTIES A.This MOU is effective upon the signature of all parties, and shall continue in effect for as long as the SSA and DHS conduct the E-Verify program unless modified in writing by the mutual consent of all parties, or terminated by any party upon 30 days prior written notice to the others. Any and all system enhancements to the E-Verify program by DHS or SSA, including but not limited to the E-Verify checking against additional data sources and instituting new verification procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. DHS agrees to train employers on all changes made to E- Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require employers to take Company ID Number: 313103 Page 10 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS mandatory refresher tutorials. An Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its participation in E-Verify is terminated or completed. In such a circumstance, the Federal contractor must provide written notice to DHS. If an Employer that is a Federal contractor fails to provide such notice, that Employer will remain a participant in the E-Verify program, will remain bound by the terms of this MOU that apply to non-Federal contractor participants, and will be required to use the E-Verify procedures to verify the employment eligibility of all newly hired employees. B.Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established procedures or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect its performance of its contractual responsibilities. C.Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as they may determine necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU. D.Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees. E.Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer. F.The Employer understands that the fact of its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA). G.The foregoing constitutes the full agreement on this subject between DHS and the Employer. H.The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and DHS respectively. Company ID Number: 313103 Page 11 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS To be accepted as a participant in E-Verify, you should only sign the Employer’s Section of the signature page. If you have any questions, contact E-Verify at 888-464-4218. Employer Muncie Reclamation and Transit Supply Scott Brittain Name (Please Type or Print) Electronically Signed Title 03/19/2010 Signature Date Department of Homeland Security – Verification Division USCIS Verification Division Name (Please Type or Print) Electronically Signed Title 03/19/2010 Signature Date Company ID Number: 313103 Page 12 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS Information Required for the E-Verify Program Information relating to your Company: Company Name:Muncie Reclamation and Transit Supply Company Facility Address:3720 S Madison St Muncie, IN 47302 Company Alternate Address: County or Parish:DELAWARE Employer Identification Number:363648851 North American Industry Classification Systems Code:441 Parent Company: Number of Employees:20 to 99 Number of Sites Verified for:1 Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: INDIANA 1 site(s) Company ID Number: 313103 Page 13 of 13|E-Verify MOU for Employer|Revision Date 10/29/08 www.dhs.gov/E-Verify E-VERIFY IS A SERVICE OF DHS Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name:Scott Brittain Telephone Number: (507) 332 - 5752 Fax Number:(507) 334 - 5670 E-mail Address:sbrittain@abc-companies.com Name:Sarah Broin Telephone Number: (507) 332 - 5753 Fax Number:(507) 334 - 5670 E-mail Address:sbroin@abc-companies.com Collier County Solicitation 19-7652 Acfi'nhisterti'/g .Ssrvioes Departn^CTt Promierrenl Sapiicas OfAran Reference Questionnaire Solicitation: | Reference Questionnaire for:iU3 PARTS (Name of Company Requesting Reference Information) MUNCIE RECLAMATION AND SUPPLY DBA MUNCIE TRANSIT SUPPLY (Name of Individuals Requeptipg Reference Information) Name: BRUCE NEEL ^L,^/, 0 V<A 1 F^'-"'Company: CENTRAL OHI° TRANSITAUTHORITY (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: neelbg@cota.cpm.FAX: 614-275-5892 Telephone: 614-275-5809 Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection affirms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "O." 2018-10 MISCELLANEOUS PARTS Project Description; roR TRANSIT COACHES Completion Date: _W/2019_ Project Budget: $63,114.36 Project Number of Days:360 ESaitenBI 1 2 3 4 5 6 7 8 9 10 Ability to manage the project costs (minimize change orders to scope). Ability to maintain project schedule (complete on-time or early). Quality of work. Quality of consultative advice provided on the project. Professionalism and ability to manage personnel. Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) Ability to verbally communicate and document information clearly and succinctly. Abiltity to manage risks and unexpected project circumstances. Ability to follow contract documents, policies, procedures, rules, regulations, etc. Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS ^fti^^^^y-i'^^? ^^^iS's^S'.SSSSSScSrgaW ^ 'S c\ _3_°\ ^ "T "T °\ T 10/3/2019 9:04 AM p. 39