Backup Documents 10/22/2019 Item #16F 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 F 4
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routingiines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office CMG 02/25/20
4. BCC Office Board of County
Commissioners
5. Minutes and Records Clerk of Court's Office LP( �j 9 (14(n
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Kelly Green/TDC 239-252-8311
Contact/ Department
Agenda Date Item was October 22,2019 Agenda Item Number 16F4
Approved by the BCC
Type of Document Amendment of the Sponsorship Agreement Number of Original
Attached between Collier County and Spirit Promotions Documents Attached
for the 2020-2024 U.S. Open Pickleball
Championships
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK CMG
2. Does the document need to be sent to another agency for additional signatures? If yes, CMG
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CMG
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's CMG
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CMG
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CMG
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip CMG
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on October 22,2019 and all changes made CMG
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the 4tt.
Chairman's signature. r 1' '
+Pr1 wed - roc k (n1 •e Tri
I:Forms/County Forms/BCC Form Original Documents Routing Slip WWS Ori final 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16F4
MEMORANDUM
Date: February 25, 2020
To: Kelly Green, Tourist Tax Coordinator
Tourism Department
From: Teresa Cannon, Sr. Deputy Clerk
Minutes and Records Department
Re: Amendment to Sponsorship Agreement w/Spirit Promotions for
the 2020-2024 U.S. Open Pickleball Championships
Attached for your records, a scanned copy of the document as referenced above
(Item #16F4) adopted by the Board of County Commissioners Tuesday, October
22, 2019.
An original was kept by the Minutes and Records Department as part of the
Board's Official Records.
If you have any questions, you may contact me at 252-8411.
Thank you.
Attachment
16 F4
MEMORANDUM
Date: February 25, 2020
To: Nikki King, Sales & Marketing Coordinator
Corporate Business Operations
From: Teresa Cannon, Sr. Deputy Clerk
Minutes and Records Department
Re: Amendment to Sponsorship Agreement w/Spirit Promotions for
the 2020-2024 U.S. Open Pickleball Championships
Attached for your records, a scanned copy of the document as referenced above
(Item #16F4) adopted by the Board of County Commissioners Tuesday, October
22, 2019.
An original was kept by the Minutes and Records Department as part of the
Board's Official Records.
If you have any questions, you may contact me at 252-8411.
Thank you.
Attachment
16F4
EXTENSION AND AMENDMENT OF
SPONSORSHIP AGREEMENT BETWEEN
COLLIER COUNTY AND SPIRIT PROMOTIONS
nel CI
THIS EXTENSION and AMENDMENT AGREEMENT is made and entered into thisocat—
day ofaktber, 2019, by and between Collier County, a political subdivision of the State of
Florida ("County"), and Spirit Promotions, LLC, a Foreign Limited Liability Company ("Spirit
Promotions")authorized to do business in Florida.
RECITALS:
WHEREAS, the parties entered into a Sponsorship Agreement dated February 12, 2019,a
copy of which is attached to this Agreement, wherein Spirit Promotions agreed to promote, market
and present the 2019 through 2021 U.S. Open Pickleball Championships, to take place at Collier
County's East Naples Community Park in April of each year; and
WHEREAS, both parties wish to extend and amend the Sponsorship Agreement on the
terms and conditions set forth below; and
WHEREAS, with the recommendation of the Tourist Development Council, the Collier
County Board of County Commissioners has reviewed and approved this extension and
amendment of the Sponsorship Agreement and specifically finds that doing so promotes tourism.
WITNESSETH:
NOW, THEREFORE, in consideration of the promises and covenants contained herein.
and other good and valuable consideration exchanged amongst the parties, the parties agree as
follows:
1. All of the above RECITALS are true and correct and are hereby expressly
incorporated herein by reference as if set forth fully below.
2. The Term of the Sponsorship Agreement is hereby extended for an additional five
years. Accordingly, at its sole cost and expense, except as amended below Spirit Promotions will
promote, market and present the 2020 through 2024 U.S. Open Pickleball Championships on the
same terms and conditions as those currently set forth in the Sponsorship Agreement for the 2019
through 2021 U.S. Open Pickleball Championships. There is no right to renew by either party.
3. The annual Sponsorship Fee for each of these five years will be Three Hundred
Forty-Five Thousand Dollars($345,000.00).
4. The payment schedule provisions of Paragraph 3 of the Sponsorship Agreement arc
hereby amended as follows:
i. The First Payment each year shall be$45,000 and shall be paid to Spirit Promotions
within 45 days of the County's receipt of a Spirit Promotions invoice with written
notice by Spirit Promotions that it has commenced registration for each year's U.S.
Words Underlined are added;Words St hrou h are deleted.
Page 1 of 3
1 6 F 4
Pickleball Championships. Such notice will provide documentation evidencing
that the event has officially opened, which documentation may include proof of
media placement for the event such as social media promotion. e-newsletters.
digital advertising, website updates. and Pickleball related websites such as the
Academy and Pickleball Channel website banner ads. All marketing, promotion
and advertising must include the CVB logo as provided by Collier County to Spirit
Promotions.
ii. The Second Payment each year shall be SI 85,000 and shall be paid to Spirit
Promotions within 45 days from the conclusion of each year's U.S. Open Pickleball
Championships and upon receipt of a Spirit Promotions invoice. '
connection ith thi nt
iii. The Third Payment each year shall be up to $115.000 and shall be paid to Spirit
Promotions upon receipt of a final invoice from Spirit Promotions following each
year's U.S. Open Pickleball Championships, which invoice shall include the
following information:
a. Proof that the event was broadcasted and live streamed as agreed to; and
b. Documentation of attendance/overnight accommodations, stays and direct
visitors spending by event participants and spectators. Documentation must
be submitted within 30 days following completion of the tournament.
c. The public announcement of the final results of the U.S. Open Pickleball
Championships shall not be released until Spirit Promotions and the CVB
staff have met and are in full agreement with the final results of event
attendance, number of participants, direct visitor spending and the number
of room nights in hotels and other alternate accommodations as a result of
the event. The result of these results will be reported as a joint statement
and report from both Spirit Promotions and the CVB.
This final invoice shall be submitted to the County within 60 days following the
last day of the U.S. Open Pickleball Championships that was just held. All invoices
are payable in compliance with Florida's Prompt Payment Act. The County may
deduct from this final payment any outstanding fees owed to Collier County in
connection with this event.
5. Paragraph 3B of the Sponsorship Agreement is hereby amended as follows:
Within 30 days from the County's receipt of Spirit Promotions final invoice for each event,
the Parties shall meet to discuss the next year's event. At this time, the Parties will further
review the information provided by Spirit Promotions as part of its final invoice, discuss
the post event report results. and consider whether there should be changes to this
Agreement or the Sponsorship Fee for the next year's event. 'l o be effective, any changes
must he memorialized by an amendment to this Agreement. The County Manager is
authorized to extend this time frame on behalf of the County.
Words Underlined are added: Words Strisk-Through are deleted.
Page 2 of 3
16F4
h Paragraph I I of the Sponsorship Agreement is amended be increasing the option
to terminate cost to$345.000.
The option to terminate cost is waived for Spirit Promotions should the COUNTY fail to csmtpictc
the fol lau inj provisions and improvements,,:
I. l..p rade of the Last Maples Community Park electrical sv stem and construction of ton
nes. ;rck1ebaall_ouns prior to the'020 l'.S. ()Pen Picklehall Championships;
2. Dcsiiin and Perm:ttrng„of the East Naples Communis. Park Welcome Center prior p the
2021 1 Open Pi:kieb:1l Ch:unpionchtpc,
3. Construction of the Fast Naples Community Park tk eicome Center prior to the 202.2 U.S.
Open Picklehall Cham onships_
4, ('onstructton o:'a nos, multi- se championship court prior to the 20:; _S. Oven
Picklehall Championships tf design concept can he agreed to h. the County art¢ Spirit
Prorp4,,ttons.or:
5. If another championship picklehall tournament,outside of those currently with the szic p
Pickieball Concessionaire, is scheduled without the coordination and approN al of Spirit
Promotion.
7. Excepting the above.all other terms and conditions of the Sponsorship.\grecment
continue in full force and effect.
IN WITNESS WHEREOF. Spirit Promotions and Collier County ha%c respectively,h. an
authorized person or agent, hereunder set their hands and stall on the elate and year tint abo%e
unit:en.
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