Agenda 02/25/2020 Item #16A 4 (Change Order #2 - Contract No. 14C01)02/25/2020
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to execute Change Order No. 2 to
Contract No. 14C01 with the Florida Department of Environmental Protection (FDEP) Bureau of
Beaches and Coastal Systems Beach Management Funding Assistance Program for Collier County
state approved work and make a finding that this item promotes tourism.
OBJECTIVE: To obtain approval of Change Order No. 2 to Contract No. 14C01 with the Florida
Department of Environmental Protection (FDEP) Bureau of Beaches and Coastal Systems Beach
Management Funding Assistance Program for Collier County Beach Nourishment.
CONSIDERATIONS: FDEP Contract No. 14C01 was approved by the Board of County Commissioners
(Board) on January 13, 2015 (Item 16A22). The purpose of this Agreement was to enter into a cost share
reimbursement agreement with FDEP for reimbursement of the non-federal portion of the design,
permitting, and construction cost for the FY 2013 Collier County renourishment of the Vanderbilt, Park
Shore and Naples beaches.
Change Order No.1 was approved by the Board of County Commissioners (Board) on May 8, 2018 (Item
16A.2). This Change Order moved already allocated funding between existing tasks to allow the County
to receive full reimbursement for eligible costs. Tasks 2.5 (Design/Truck Haul Nourishment) was
increased by $1,563.84, Task 3.6 (Construction/Truck Haul Nourishment) was increased by $68,652.16
and Task 3.7 (Construction/Periodic Truck Haul Nourishment) was reduced by $70,216.
Change Order No.2 will partially reimburse the County for the 2018 Doctors Pass inlet dredging and
beach renourishment and the Erosion Control Structures in the nearshore vicinity of Doctors Pass. Also
authorized by FDEP in this change order is year 3 (2017) post construction Biological Monitoring of the
nearshore hardbottom. Already allocated funding is moving between existing tasks. Task 3.7 (Doctor's
Pass Dredging and Erosion Control Structures 2018) is reduced by $22,727.39, and Task 4.6 (Year 3 Post
Construction Biological Monitoring 2017) is increased by $22,727.39.
FISCAL IMPACT: The execution of the FDEP Beach Funding Assistance agreement Change Order
No. 2 modifies funding within the work plan (tasks 3.7 and 4.6) in order to exhaust available funds. There
is no additional funding provided. Overall, the funding agreement provides for an FDEP share of
$3,099,515.
The subject work plan was funded by TDC Beach renourishment Fund (195). Accordingly, FDEP
reimbursement received pursuant to the agreement will be deposited in TDC Fund (195).
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
ADVISORY COMMITTEE RECOMMENDATIONS: At the January 23, 2020 Coastal Advisory
Committee meeting this item was unanimously approved by an 8 to 0 vote.
The Tourist Development Council recommended approval of this item by a 9 to 0 vote on January 27,
2020.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
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02/25/2020
RECOMMENDATION: To approve and authorize the Chairman to execute Change Order No. 2 to
Contract No. 14C01 with the Florida Department of Environmental Protection (FDEP) Bureau of Beaches
and Coastal Systems Beach Management Funding Assistance Program for Collier County state approved
work and make a finding that this item promotes tourism.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees
and Program Management Division
ATTACHMENT(S)
1. AGRMT 2015 01-15 FDEP 14CO1 (PDF)
2. 14CO1 DEP CO2 (PDF)
3. 14CO1 Change Order 01 (PDF)
4. AMEND 2016 01-19 FDEP 14C01.001 (PDF)
5. AMEND 2017 05-30 FDEP 14CO1.002 2020 03-31 (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.4
Doc ID: 11346
Item Summary: Recommendation to approve and authorize the Chairman to execute Change
Order No. 2 to Contract No. 14C01 with the Florida Department of Environmental Protection (FDEP)
Bureau of Beaches and Coastal Systems Beach Management Funding Assistance Program for Collier
County state approved work and make a finding that this item promotes tourism
Meeting Date: 02/25/2020
Prepared by:
Title: Accountant – Capital Project Planning, Impact Fees, and Program Management
Name: Gail Hambright
01/16/2020 8:14 AM
Submitted by:
Title: Division Director - IF, CPP & PM – Capital Project Planning, Impact Fees, and Program
Management
Name: Amy Patterson
01/16/2020 8:14 AM
Approved By:
Review:
Zoning Gary McAlpin Additional Reviewer Completed 01/16/2020 8:16 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 01/16/2020 8:19 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 01/20/2020 6:39 PM
Growth Management Department Judy Puig Level 1 Reviewer Completed 01/21/2020 10:13 AM
Growth Management Operations Support Heather Meyer Additional Reviewer Completed 01/29/2020 2:09 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 01/29/2020 3:43 PM
Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 02/03/2020 2:09 PM
Growth Management Department Gail Hambright Deputy Department Head Review Skipped 01/14/2020 2:21 PM
Growth Management Department Jeanne Marcella Department Head Review Completed 02/03/2020 2:20 PM
Grants Erica Robinson Level 2 Grants Review Completed 02/04/2020 3:15 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 02/05/2020 1:25 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/05/2020 1:45 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/05/2020 3:35 PM
Grants Therese Stanley Additional Reviewer Completed 02/14/2020 11:41 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 02/14/2020 6:27 PM
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County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 02/18/2020 12:20 PM
Board of County Commissioners MaryJo Brock Meeting Pending 02/25/2020 9:00 AM
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DEP AGREEMENT No: 14COI
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
DrVISION OF WATER RESOURCE MANAGEMENT
BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
ST A TE OF FLORIDA
GRANT AGREEMENT FOR
COLLIER COUNTY BEACH NOURISHMENT
THIS AGREEMENT is entered into between the FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION (hereinafter referred to as the "DEPARTMENT"), whose address is
2600 Blair Stone Road, MS 3554, Tallahassee, Florida 32399, and COLLIER COUNTY, a local government
(hereinafter referred to as the "LOCAL SPONSOR"), whose address is 2800 North Horseshoe Drive, Naples,
Florida 34104, for the project described herein.
WHEREAS, the DEPARTMENT, pursuant to Section 161.091 -Section 161.161, Florida Statutes,
provides financial assistance to eligible governmental entities for beach erosion control activities under the
Florida Beach Management Funding Assistance Program; and,
WHEREAS, pursuant to 62B-36.005(l)(d), Florida Administrative Code, the LOCAL SPONSOR
has resolved to support and serve as local sponsor, has demonstrated a financial commitment to the beach
erosion control project as described herein, and has the ability to perfonn the tasks associated with the
project described herein.
NOW, THEREFORE, in consideration of the mutual benefits to be derived herefrom, the
DEPARTMENT and the LOCAL SPONSOR do hereby agree as follows:
1. The DEPARTMENT does hereby retain the LOCAL SPONSOR to implement the beach erosion
control project known as the COLLIER COUNTY BEACH NOURISHMENT, (hereafter referred to
as the PROJECT), as defined in Attachment A (Grant Work Piao), attached hereto and made a part
hereof. The LOCAL SPONSOR does hereby agree to perform such services as are necessary to
implement the PROJECT in accordance with the tenns and conditions set forth in this Agreement, and
all attachments and exhibits named herein that are attached hereto and incorporated by reference. For
purposes of this Agreement, the terms "Grantee", "Recipient" and "Local Sponsor" are used
interchangeably.
2. This Agreement shall begin on the last date executed and end on December 31, 2017. Pursuant to
Section 161.10 I ( 18), Florida Statutes, and 628-36.009, Florida Administrative Code, work conducted
on this PROJECT by the LOCAL SPONSOR or its subcontractor and approved by the
DEPARTMENT beginning on or after November I, 2010, may be eligible for reimbursement by the
DEPARTMENT, provided that the PROJECT is approved by the DEPARTMENT. If work identified
in the approved Grant Work Plan is completed prior to time allowed in this Agreement, this Agreement
may be amended to close out the Agreement.
3. The LOCAL SPONSOR shall perform the services in a proper and satisfactory manner as determined
by the DEPARTMENT.
4. Any and all equipment, products or materials necessary to perform these services, or requirements as
further stated herein, shall be supplied by the LOCAL SPONSOR.
5. The State of Florida's performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Legislature of the State of Florida and subject to the
release of funds appropriated to the DEPARTMENT.
DEP Agreement No. I 4CO I, Page I of 12
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305,8
6. The LOCAL SPONSOR shall implement the PROJECT and complete said PROJECT upon the terms
and conditions set forth in this Agreement and all present and future requisite authorizations and
environmental permits. The PROJECT consists of nourishment and maintenance of approximately
7.4 miles of shoreline comprised of three segments within Collier County, Florida. The segments
consist of the following components: Vanderbilt Beach, approximately 1.6 miles between DEP
Monuments R22-R3 I; Park Shore, approximately 2.2 miles between DEP Monuments R43 . 7-R54.4;
and Naples , approximately 3.7 miles between DEP Monuments R58-R79. The life of the PROJECT
is defined as ten (IO) years following completion of each construction event. The parties expressly
agree that the provisions of this paragraph shall survive and be enforceable beyond the expiration date
of this Agreement.
7. For tasks as specified in Table I below and in Attachment A, the LOCAL SPONSOR shall develop a
detailed Scope of Work which shall include a narrative description of each task, a corresponding
detailed budget for each deliverable under that task and a schedule for completion of each task and
deliverable. Each Scope of Work shall require approval by the DEPARTMENT as to content,
deliverables, and schedule prior to initiating the work. The tasks must be incorporated into the Grant
Work Plan in the form of an approved amendment to this Agreement.
8.
Task#
2.0
2 .l
2.2
2.3
2.4
3 .0
3.1
3.2
3.3
'
A. The DEPARTMENT and the LOCAL SPONSOR agree that the estimated costs of the
PROJECT are identified in Table I below :
TABLE 1
Ellglblc Project Tasks State Cost DEP Local Total Share(%)
Design and Permitting
Permit Modification for FY 2013-14 Colli:r County 32.24% Sll4,701.54 $241,072.46 SJSS,774.00 N mri<ihment Project
Prelrniriary Coastal Processes Review Report 32.24% S3,733 .07 $7,845 .93 Sll ,!79.00
Permit Modific ation for Truck Haul (2014115) 40.35% $42,449 .81 $62,754.19 SI 05,204.00
Beach Project I 5 Year Penni 40.35% $40,587 .66 $60001.34 SI D0,!89.00
Cons tructlon
Emergency Truck Haul (2012/13) 32.24% $8,656 .44 $18,193 .56 $26,850.00
Pre-Construction Services for 2013/14 Nourishment 32.24% $57,994 .60 $121.889.40 $179,884.00
Construction Services for 2013/14 Nourishment 32.24% $37,l(J().JS $78,100.85 SJIS.261.00
TOT AL PROJECT COSTS SJOS,283.27 $589,857.73 $895, 141.00
B. Changes in PROJECT costs that transfer funds from one task to another or that increase or
decrease the total funding amount shall require a formal amendment to the Agreement.
9. The DEPARTMENT has determined that 85.94 percent of the non-federal PROJECT cost is eligible
for state cost sharing. Therefore, the DEPARTMENT's financial obligation shall not exceed the sum
of $305,284 for this PROJECT or up to 32.24 % of the non-federal project cost, for Task 2.1, 2.2, 3 .1,
3 .2, 3.3 and for Task 2.3 and 2.4 up to 40 .35% of the non-federal project cost, if applicable, for the
specific eligible PROJECT items listed above, whichever is Jess. Any indicated federal cost sharing
percentage is an estimate and shall not affect the cost sharing percentages of the non-federal share.
DEP Agreement No. 14C01, Page 2of12
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10. The DEPARTMENT and the LOCAL SPONSOR agree that any and all activities associated with the
PROJECT that are not shown in Table 1 are the responsibility of the LOCAL SPONSOR and are not
a part of this Agreement. The LOCAL SPONSOR agrees that any costs for the specific eligible
PROJECT tasks that exceed the estimated PROJECT costs for that task shall be the responsibility of
the LOCAL SPONSOR . Any modifications to the estimated TOTAL PROJECT COSTS shown in
Table 1 above, shall be provided through fonnal amendment to this Agreement.
1 I. The LOCAL SPONSOR shall perform as an independent contractor and not as an agent,
representative, or employee of the DEPARTMENT.
12 . The LOCAL SPONSOR agrees to maintain the public beach access sites and public parking spaces,
as identified in Attachment B (Funding Eligibility), attached hereto and made a part hereof, for beach
use throughout the life of the PROJECT as established under this Agreement. The life of the
PROJECT is defined as ten (10) years following the completion of each construction event
commencing upon execution of this Agreement. If at any time the LOCAL SPONSOR fails to
maintain the subject beach access sites and public parking, the LOCAL SPONSOR agrees to reimburse
the DEPARTMENT all funds provided by the DEPARTMENT associated with any beach access site
and/or parking spaces which are no longer available to the public for a 10-year period . All parking
must be clearly signed or otherwise designated as public beach access parking.
13. A. In accordance with Section 216.l81(16)(b), Florida Statutes, the DEPARTMENT, upon
written request from the LOCAL SPONSOR, including justification for said request, and
written approval from the State Chief Financial Officer, may provide an advance payment to
the LOCAL SPONSOR. In addition to the written request for advance payment, the LOCAL
SPONSOR shall also complete and submit the applicable portions of Attachment C
(Advance Payment Justification Form), attached hereto and made a part hereof.
Consideration for advance payment is at the discretion of the DEPARTMENT, and shall be
limited to eligible studies and project construction costs identified in Table I. The LOCAL
SPONSOR's expenditures shall draw proportionally upon both the LOCAL SPONSOR's
funds and the DEPARTMENT'S advanced funds in accordance with the cost share ratios
established pursuant to this Agreement.
B. If advance payment is authorized, the LOCAL SPONSOR shall temporarily invest the
advanced funds in an interest bearing account. The LOCAL SPONSOR shall be responsible
to the DEPARTMENT for a quarterly accounting of such funds on the dates identified in
paragraph 16 .
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. 14COl, Page 3of12
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C . Attachment D (Advance Payment -Interest Earned Memorandum), attached hereto and
made a part hereof, is provided as a sample of the document generated internally each calendar
quarter by the DEPARTMENT's Bureau of Finance and Accounting for agreements that
authorized an advance payment. The DEPARTMENT's Grant Program Administrator shall
forward such memorandum to the LOCAL SPONSOR's Project Manager, who shall be
responsible for completion of the applicable interest statement details and submission to the
DEPARTMENT each quarter. Interest income shall be documented by the LOCAL
SPONSOR's submission of a current statement of account from the financial institution or
agent where such funds are invested . Interest income shall be returned to the DEPARTMENT,
within thirty (30) days following each quarter as set forth under this Agreement. This
responsibility shall continue as long as advanced funds remain with the LOCAL SPONSOR
or until construction is completed and a final accounting on the advanced funds is completed
and the unused funds and interest due the DEPARTMENT are returned to the
DEPARTMENT. Unused funds , and interest accrued on any unused portion of advanced
funds which have not been remitted to the DEPARTMENT, shall be returned to the
DEPARTM ENT within sixty (60) days of the completion of the construction portion of this
PROJECT. Unused funds advanced to the United States Army Corps of Engineers through
LOCAL SPONSORS will be due sixty (60) days after the Federal final accounting has been
completed.
D. The parties hereto acknowledge that the State ChiefFinancial Officer may identify additional
requirements that must be met in order for advance payment to be authorized. If additional
requirements are imposed by the State Chief Financial Officer, the LOCAL SPONSOR shall
be notified, in writing, by the DEPARTMENT'S Grant Program Administrator regarding the
additional requirements . Prior to releasing any funds, the LOCAL SPONSOR shall be
required to provide a written acknowledgement to the DEPARTMENT's Grant Program
Administrator of the LOCAL SPONSOR's acceptance of the tenns imposed by the State Chief
Financial Officer for release of funds.
14 . As consideration for the satisfactory completion of the eligible work identified in Attachment A and
approval of the work by the DEPARTMENT, the DEPARTMENT agrees to compensate the LOCAL
SPONSOR on a cost reimbursement basis. All requests for reimbursement shall be made in accordance
with Attachment E (Contract Payment Requirements). attached hereto and made a part hereof, and
State guidelines for allowable costs found in the Department of Financial Services' Reference Guide
for State Expenditures at http://www.fldfs.com/aadir/reference%5Fguide. The LOCAL SPONSOR
shall submit a request for reimbursement of funds on the forms provided as Attachment F (Request
for Payment, PARTS I -IV), attached hereto and made a part hereof. These forms are to be submitted
upon completion of deliverables identified in the approved Scope of Work . These forms shall be
certified as accurate by the LOCAL SPONSOR's Project Manager and the LOCAL SPONSOR's
Project Financial Officer and submitted to the DEPARTMENT as a payment request. All bills for
amounts due under this Agreement shall be submitted in detail sufficient for a proper pre-audit and
post-audit thereof. All requests for the reimbursement of travel expenses shall be based on the travel
limit s established in Section 112.061, Florida Statutes . A final invoice shall be due no later than thirty
(30) days following the completion date of this Agreement. The DEPARTMENT will not release
funds for construction activities until such time as all requisite authorizations, environmental permits ,
and variances, including those required pursuant to Chapters 161 , 253, 258 and 373, Florida Statutes,
have been obtained. The final payment will not be processed until the match requirement has been
met.
15. The DEPARTMENT's Project Manager shall have thirty (30) days after receipt of each request for
payment to determine that the work has been accomplished in accordance with the terms and
conditions of this Agreement prior to approving the request for payment. It is understood and agreed
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that any request for payment that requires the DEPARTMENT to request additional information of the
LOCAL SPONSOR shall stop time for the DEPARTMENT's review period and will reset when such
information is received as requested by the DEPARTMENT. Upon approval of the request for
payment the DEPARTMENT shall disburse the funds due the LOCAL SPONSOR less ten (10) percent
which shall be retained on account. The cumulative amount retained for each eligible deliverable item
shall be disbursed to the LOCAL SPONSOR after the DEPARTMENT has certified that the LOCAL
SPONSOR has complied with all the terms and conditions of the Agreement. The DEPARTMENT
will periodically request proof of a transaction (invoice, payroll register, etc .) to evaluate the
appropriateness of costs to the Agreement pursuant to State and Federal guidelines (including cost
allocation guidelines), as appropriate. When requested, this information must be provided within thirty
(30) calendar days of such request. lf applicable, the LOCAL SPONSOR may also be required to
submit a cost allocation plan to the DEPARTMENT in support of its multipliers (overhead, indirect,
general administrative costs, and fringe benefits).
16. For the duration of this Agreement, the LOCAL SPONSOR shall s ubmit to the DEPARTMENT's
Project Manager on a quarterly basis, Attachment F (Project Progress Report, Part Ill), as updates
to the project schedule, no later than thirty (30) days following the completion date of the quarterly
reporting period in which the project is underway. The term "quarterly" shall reflect the calendar
quarters ending March 31 , June 30, September 30, and December 31. Progress reports are to be
submitted electronically in Word .doc or tab delimited .TXT format. Information provided shall be
the best available and shall represent the most accurate forecast of future events. Specific information
to be included in the quarterly report: tasks to be completed, start and finish dates, task duration, and
actual start and finish dates with actual task duration . In cases where no reimburseme nt is sought for
a given quarter, all applicable portions of the progress report must still be completed and submitted.
The t imely submittal of these quarterly reports will result in points for the ranking of future projects
under the Beach Management Funding Assistance Program.
17. Upon completion of a task or the PROJECT, the LOCAL SPONSOR shall submit to the
DEPARTMENT a certification of completion, attached hereto as Attachment G (Project Com pletlon
Certification). A final PROJECT certification inspection shall be made by the DEPARTMENT
within sixty (60) days after the PROJECT is certified complete by the LOCAL SPONSOR.
I 8. The LOCAL SPONSOR shall, at a minimum, comply with monetary limits for competitive acquisition
of both materials and services as required by Chapter 287, and Chapter 161.101(17), Florida Statutes,
which are expressly made a part of this Agreement and incorporated herein by reference as if fully set
forth.
19 . The applicable provisions of Chapter 161, Florida Statutes, entitled "Beach and Shore Preservation",
and any rules promulgated there from , are expressly made a part of this Agreement and are
incorporated herein by reference as if fully set forth .
20. Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its
employees and agents. However, nothing contained herein shall constitute a waiver by either party of
its sovereign immunity or the provisions of Section 768.28, Florida Statutes .
21. A. The DEPARTMENT may terminate this Agreement at any time in the event of the failure of
the LOCAL SPONSOR to fulfill any of its obligations under this Agreement. Prior to
term ination, the DEPARTMENT shall provide ten (10) days written notice of its intent to
terminate and shall provide the LOCAL SPONSOR an opportunity to consult with the
DEPARTMENT regarding the reason(s) for termination .
DEP Agreement No. 14C01, Page S of 12
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B. The DEPARTMENT may tenninate this Agreement without cause and for its convenience by
giving thirty (30) days written notice to the LOCAL SPONSOR. Notice shall be sufficient if
delivered personally or overnight courier to the address set forth in this Agreement.
22. No payment will be made for deliverables deemed unsatisfactory by the DEPARTMENT . In the event
that a deliverable is deemed unsatisfactory by the DEPARTMENT, the LOCAL SPONSOR shall re-
perform the services needed for submittal of a satisfactory deliverable, at no additional cost to the
DEPARTMENT, within ten (10) days of being notified of the unsatisfactory deliverable. lf a
satisfactory deliverable is not submitted within the specified timeframe, the DEPARTMENT may, in
its sole discretion, either: 1) terminate this Agreement for failure to perfonn, or 2) the
DEPARTMENT'S Grant Manager may, by letter specifying the failure of performance under this
Agreement, request that a proposed Corrective Action Plan (CAP) be submitted by the LOCAL
SPONSOR to the DEPARTMENT. All CAPs must be able to be implemented and performed in no
more than sixty (60) days.
A. A CAP shall be submitted within ten (10) calendar days of the date of the letter request from
the DEPARTMENT. The CAP shall be sent to the Department Grant Manager for review and
approval. Within ten (10) calendar days ofreceipt of a CAP, the DEPARTMENT shall notify
the LOCAL SPONSOR in writing whether the CAP proposed has been accepted. lfthe CAP
is not accepted, the LOCAL SPONSOR shall have ten (10) calendar days from receipt of the
DEPARTMENT letter rejecting the proposal to submit a revised proposed CAP. Failure to
obtain the DEPARTMENT approval of a CAP as specified above shall result in the
DEPARTMENT'S termination of this Agreement for cause as authorized in this Agreement.
B. Upon the DEPARTMENT'S notice of acceptance ofa proposed CAP, the LOCAL SPONSOR
shall have ten (I 0) calendar days to commence implementation of the accepted plan.
Acceptance of the proposed CAP by the DEPARTMENT does not relieve the LOCAL
SPONSOR of any of its obligations under the Agreement . In the event the CAP fails to correct
or eliminate performance deficiencies by LOCAL SPONSOR, the DEPARTMENT shall
retain the right to require additional or further remedial steps, or to terminate this Agreement
for failure to perform. No actions approved by the DEPARTMENT or steps taken by the
LOCAL SPONSOR shall preclude the DEPARTMENT from subsequently asserting any
deficiencies in performance. The LOCAL SPONSOR shall continue to implement the CAP
until all deficiencies are corrected. Reports on the progress of the CAP will be made to the
DEPARTMENT as requested by the Department Grant Manager.
C. Failure to respond to the DEPARTMENT'S request for a CAP or failure to correct a deficiency
in the performance of the LOCAL SPONSOR as specified by the DEPARTMENT may result
in termination of this Agreement.
The remedies set forth above are not exclusive and the DEPARTMENT reserves the right to exercise
other remedies in addition to or in lieu of those set forth above, as permitted by this Agreement.
23. Any notices between the parties shall be considered delivered by email, overnight courier or delivered
in person to the contact person at the addresses below.
LOCAL SPONSOR
Gary McAlpin
2800 North Horseshoe Drive
Naples, Florida 34104
garymcalpin@colliergov.net
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DEPARTMENT
Dena VanLandingham, Grant Program Administrator
Department of Environmental Protection
Beach Management Funding Assistance Program
2600 Blair Stone Road, MS 3554
Tallahassee, Florida 32399
Dena.Vanlandingham@dep.state.tl.us
Any changes to the contact information shown above or in paragraph 24 must be reduced to writing in
the form of an email notification.
24. The LOCAL SPONSOR's Project Manager for all matters is Gary McAlpin, Phone: (239) 252-5342.
The DEPARTMENT's Project Manager for all technical matters is Vince George, Phone: (850)245-
7557 and the DEPARTMENT's Grant Program Administrator for all administrative matters is Dena
VanLandingham, Phone: (850) 245-7692.
25. This Agreement may be unilaterally canceled by the DEPARTMENT for refusal by the LOCAL
SPONSOR to allow public access to all documents, papers, letters, or other material made or received
by the LOCAL SPONSOR in conjunction with this Agreement, unless the records are exempt from
Section 24(a) of Article I of the State Constitution and Section I 19.07(1)(a), Florida Statutes.
26 . The LOCAL SPONSOR shall maintain books, records and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting principles
consistently applied. The DEPARTMENT, the State, or their authoriud representatives shall have
access to such records for audit purposes during the tenn of this Agreement and for five (5) years
following Agreement completion. In the event any work is subcontracted, the LOCAL SPONSOR
shall similarly require each subcontractor to maintain and allow access to such records for audit
purposes.
27 . A. ln addition to the requirements of the preceding paragraph, the LOCAL SPONSOR shall
comply with the applicable provisions contained in Attachment H (Special Audit
Requirements), attached hereto and made a part hereof. Exhibit 1 to Attachment H
summarizes the funding sources supporting the Agreement for purposes of assisting the
LOCAL SPONSOR in complying with the requirements of Attachment H. A revised copy of
Exhibit 1 must be provided to the LOCAL SPONSOR for each amendment that authorizes a
funding increase or decrease. If the LOCAL SPONSOR fails to receive a revised copy of
Exhibit I, the LOCAL SPONSOR shall notify the DEPARTMENT's Grant Program
Administrator at 850/245-7692, to request a copy of the updated information.
B. The LOCAL SPONSOR is hereby advised that the Federal and/or Florida Single Audit Act
Requirements may further apply to lower tier transactions that may be a result of this
Agreement. The LOCAL SPONSOR shall consider the type of financial assistance (federal
and/or state) identified in Attachment H, Exhibit 1 when making its determination. For
federal financial assistance, the LOCAL SPONSOR shall utiliz.e the guidance provided under
OMB Circular A-133, Subpart B, Section _.210 for determining whether the relationship
represents that of a sub recipient or vendor. For state financial assistance, the LOCAL
SPONSOR shall utilize the form entitled "Checklist for Nonstate Organizations
Recipient/Subrecipient vs Vendor Determination" (form number DFS-A2-NS) that can be
found under the "Links/Fonns" section appearing at the following website:
https://apps. fldfs.com/fsaa
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The LOCAL SPONSOR should confer with its chief financial officer, or audit director or
contact the DEPARTMENT for assistance with questions pertaining to the applicability of
these requirements .
28. In accordance with Section 216.347, Florida Statutes, the LOCAL SPONSOR is hereby prohibited
from using funds provided by this Agreement for the purposes of lobbying the Legislature, the judicial
branch or a state agency.
29 . The LOCAL SPONSOR covenants that it presently has no interest and shall not acquire any interest
that would conflict in any manner or degree with the performance of services required.
30 . This Agreement has been delivered in the State of Florida and shall be construed in accordance with
the laws of Florida. Wherever possible, each provision of this Agreement shall be interpreted in such
manner as to be effective and valid under applicable law. If any provision of this Agreement shall be
prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such
prohibition or invalidity, without invalidating the remainder of such provision or the remaining
provisions of this Agreement. Any action hereon or in connection herewith shall be brought in Leon
County, Florida.
31. No delay or failure to exercise any right, power or remedy accruing to either party upon breach or
default by either party under this Agreement, shall impair any such right, power or remedy of either
party. Nor shall such delay or failure be construed as a waiver of any such breach or default, or any
similar breach or default thereafter .
32 . To the extent required by law, the LOCAL SPONSOR will be self-insured against, or will secure and
maintain during the life of this Agreement, Workers' Compensation Insurance for all of its employees
connected with the work of this project. In the case any work is subcontracted, the LOCAL SPONSOR
shall require the subcontractor similarly to provide Workers' Compensation Insurance for all of the
subcontractor's employees unless such employees are covered by the protection afforded by the
LOCAL SPONSOR. Such self-insurance program or insurance coverage shall comply fully with the
Florida Workers' Compensation Law, Chapter 440, Florida Statutes . In case any class of employees
engaged in hazardous work under this Agreement is not protected under Workers' Compensation
statutes , the LOCAL SPONSOR shall provide, and cause each subcontractor to provide, adequate
insurance satisfactory to the DEPARTMENT, for the protection of its employees not otherwise
protected .
33. The LOCAL SPONSOR warrants and represents that it is self-funded for liability insurance,
appropriate and allowable under Florida law, and that such self-insurance offers protection applicable
to the LOCAL SPONSOR's officers, employees, servants and agents while acting within the scope of
their employment with the LOCAL SPONSOR.
34. The LOCAL SPONSOR recognizes that the State of Florida, by virtue of its sovereignty, is not
required to pay any taxes on the services or goods purchased under the terms of this Agreement.
35. This Agreement is neither intended nor shall it be construed to grant any rights, privileges or interest
in any third party without the mutual written agreement of the parties hereto.
36. A. No person, on the grounds of race, creed, color, national origin, age, sex, or disability, shall
be excluded from participation in; be denied the proceeds or benefits of; or be otherwise
subjected to discrimination in performance of this Agreement.
DEP Agreement No . 14C01, Page 8of12
16.A.4.a
Packet Pg. 1009 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
37.
38.
B. An entity or affiliate who has been placed on the discriminatory vendor list maintained by the
Florida Department of Management Services may not submit a bid on a contract to provide
goods or services to a public entity, may not submit a bid on a contract with a public entity for
the construction or repair of a public building or public work, may not submit bids on leases
of real property to a public entity, may not award or perform work as a contractor, supplier,
subcontractor, or consultant under contract with any public entity, and may not transact
business with any public entity. Questions regarding the discriminatory vendor list may be
directed to the Florida Department of Management Services, Office of Supplier Diversity at
(850) 487-09 I 5.
A. The accounting systems for all LOCAL SPONSORS must ensure that these funds are not
commingled with funds from other agencies. Funds from each agency must be accounted for
separately. LOCAL SPONSORS are prohibited from commingling funds on either a program-
by-program or a project-by-project basis. Funds specifically budgeted and/or received for one
project may not be used to support another project. Where a LOCAL SPONSOR's, or
subrecipient's, accounting system cannot comply with this requirement, the LOCAL
SPONSOR, or subrecipient, shall establish a system to provide adequate fund accountability
for each project it has been awarded.
B. If the DEPARTMENT finds that these funds have been commingled, the DEPARTMENT
shall have the right to demand a refund, either in whole or in part, of the funds provided to the
LOCAL SPONSOR under this Agreement for non-compliance with the material terms of this
Agreement. The LOCAL SPONSOR, upon such written notification from the
DEPARTMENT shall refund, and shall forthwith pay to the DEPARTMENT, the amount of
money demanded by the DEPARTMENT. Interest on any refund shall be calculated based on
the prevailing rate used by the State Board of Administration . Interest shal I be calculated from
the date(s) the original payrnent(s) are received from the DEPARTMENT by the LOCAL
SPONSOR to the date repayment is made by the LOCAL SPONSOR to the DEPARTMENT.
C . In the event that the LOCAL SPONSOR recovers costs, incurred under this Agreement and
reimbursed by the DEPARTMENT, from another source(s), the LOCAL SPONSOR shall
reimburse the DEPARTMENT for all recovered funds originally provided under this
Agreement. Interest on any refund shall be calculated based on the prevailing rate used by the
State Board of Administration. Interest shall be calculated from the date(s) the payment(s) are
recovered by the LOCAL SPONSOR to the date repayment is made to the DEPARTMENT
by the LOCAL SPONSOR.
A. The LOCAL SPONSOR shall not subcontract, assign, or transfer any work under this
Agreement without the prior written consent of the DEPARTMENT's Project Manager.
Regardless of any subcontract, the LOCAL SPONSOR is ultimately responsible for all work
to be performed under this Agreement. The LOCAL SPONSOR shall submit a copy of the
executed subcontract to the DEPARTMENT within ten (10) days after execution. The
LOCAL SPONSOR agrees to be responsible for the fulfillment of all work elements included
in any subcontract consented to by the DEPARTMENT and agrees to be responsible for the
payment of all monies due under any subcontract. It is understood and agreed by the LOCAL
SPONSOR that the DEPARTMENT shall not be liable to any subcontractor for any expenses
or liabilities incurred under the subcontract and that the LOCAL SPONSOR shall be solely
liable to the subcontractor for all expenses and liabilities incurred under the subcontract. The
LOCAL SPONSOR will be responsible for auditing all travel reimbursement expenses based
on the travel limits established in Section 112.061, Florida Statutes.
DEP Agreement No. 14COI, Page 9of12
16.A.4.a
Packet Pg. 1010 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
1. The LOCAL SPONSOR may award, on a competitive basis, fixed price subcontracts to
consultants/contractors in performing the work described in Attachment A. Invoices
submitted to the DEPARTMENT for fixed price subcontracted activities shall be
supported with a copy of the subcontractor's invoice and a copy of the tabulation form
for the competitive procurement process (Invitation to Bid or Request for Proposals)
resulting in the fixed price subcontract.
2. The LOCAL SPONSOR may request approval from the DEPARTMENT to award a
fixed price subcontract resulting from procurement methods other than those identified
in the paragraph above. In this instance, the LOCAL SPONSOR shall request the
advance written approval from the DEPARTMENT's Project Manager of the fixed price
negotiated by the LOCAL SPONSOR. The letter of request shall be supported by a
detailed budget and Scope of Services to be performed by the subcontractor. Upon
receipt of the DEPARTMENT Project Manager's approval of the fixed price amount,
the LOCAL SPONSOR may proceed in finalizing the fixed price subcontract.
3. A II subcontracts are subject to the provisions of paragraph 14 and any other appropriate
provisions of this Agreement which affect subcontracting activities.
B . The DEPARTMENT supports diversity in its procurement program and requests that all
subcontracting opportunities afforded by this Agreement embrace diversity enthusiastically.
The award of subcontracts should reflect the full diversity of the citizens of the State ofFlorida.
A list of Minority Owned firms that could be offered subcontracting opportunities may be
obtained by contacting the Office of Supplier Diversity at (850) 487-0915 .
39. When applicable, the LOCAL SPONSOR shall also notify the DEPARTMENT'S Project Manager of
the selection of an intended subcontractor for a construction task and provide a tabulation list from
which the intended subcontractor was selected. The LOCAL SPONSOR shall also provide the bid
form for the successful bidder. The LOCAL SPONSOR shall select eligible consultants licensed to
offer services in the State of Florida for studies, design and permitting and monitoring tasks in
accordance with Chapter 287, F. S. Upon the DEPARTMENT's request, the LOCAL SPONSOR shall
furnish copies of the respective solicitation documents. Solicitation documents include, but are not
limited to , the solicitation and responses thereto, the bid tabulations, and the resulting contract(s),
including a detailed Scope of Work.
40 . The purchase of non-expendable equipment costing $1,000 or more is not authorized under the terms
and conditions of this Agreement.
41. The DEPARTMENT may at any time, by written order designated to be a change order, make any
change minor modifications, as described below. All change orders are subject to the mutual
agreement of both parties as evidenced in writing . Any change, which causes an increase or decrease
in the LOCAL SPONSOR's cost or time, shall require formal amendment to this Agreement. Minor
modifications which will be handled with a change order include notification of, a modification of
deliverable due dates when such change does not involve an extension of contract, and modifying the
Project Work Plan when such modifications would not involve a decrease/increase in cost or an
extension of the performance period of this Agreement.
42. The LOCAL SPONSOR shall comply with all applicable federal, state and local rules and regulations
in providing services to the DEPARTMENT under this Agreement. The LOCAL SPONSOR
acknowledges that this requirement includes compliance with all applicable federal, state and local
health and safety rules and regulations . The LOCAL SPONSOR further agrees to include this
provision in all subcontracts issued as a result of this Agreement.
DEP Agreement No. 14C01, Page 10of12
16.A.4.a
Packet Pg. 1011 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
43. The LOCAL SPONSOR shall obtain from each owner of upland property, which is adjacent to the
erosion control project, a sufficient property interest in order to construct, maintain, monitor, and repair
the erosion control project prior to entering each individual property to conduct such activities.
44. If a force majeure occurs that causes delays or the reasonable likelihood of delay in the fulfillment of
the requirements of this Agreement, the LOCAL SPONSOR shall promptly notify the
DEPARTMENT orally. Within seven (7) days, the LOCAL SPONSOR shall notify the
DEPARTMENT in writing of the anticipated length and cause of the delay, the measures taken or to
be taken to minimize the delay and the LOCAL SPONSOR's intended timetable for implementation
of such measures . If the parties agree that the delay or anticipated delay was caused, or will be caused
by a force majeure, the DEPARTMENT may, at its discretion, extend the time for perfonnance under
this Agreement for a period of time equal to the delay resulting from the force majeure upon execution
of an amendment to this Agreement. Such agreement shall be confirmed by letter from the
DEPARTMENT accepting, or if necessary, modifying the extension. A force majeure shall be an act
of God, strike, lockout, or other industrial disturbance, act of the public enemy, war, blockade, public
riot, lightning, fire, flood, explosion, failure to receive timely necessary third party approvals through
no fault of the LOCAL SPONSOR, and any other cause, whether of the kind specifically enumerated
herein or otherwise, that is not reasonably within the control of the LOCAL SPONSOR and/or the
DEPARTMENT. The LOCAL SPONSOR is responsible for the perfonnance of all services issued
under this Agreement. Failure to perform by the LOCAL SPONSOR'S consultant(s) or
subcontractor(s) shall not constitute a force majeure event.
45. This Agreement represents the entire agreement of the parties. Any alterations, variations, changes,
modifications or waivers of provisions of this Agreement shall only be valid when they have been
reduced to writing, duly signed by each of the parties hereto, and attached to the original of this
Agreement, unless otherwise provided herein.
REMAJNDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. 14C01, Page 11of12
16.A.4.a
Packet Pg. 1012 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
IN WITNESS WHEREOF, the undersigned have signed and executed this Agreement on the
respective dates under their signatures :
COLLIER COUNTY FLORIDA DEPARTMENT OF
ENVIRONMENT AL PROTECTION
By : _____ ._.._..__~ _ ___.._..,._ __ By:-....-T--.....,...._.__--~---'"---
Title : Chamnan , TIM NANCE Dep ent of Environmental Protection
Secretary or designee
Date:-1_./_1_3_/_1 _5 _______ _ Date:--/ ~_)_5_-_U_·~_J _f5 __ _
FEID No. 59-60000558 · ,
. ''\J ' .,flt"O ...... -:;:;
~~' • /H • • • f • t-~~ __ ,... ... \ .. , .• ::-."' . ··~ .,
A I i t:;~'t: '. " ' •. ... ~ ..
DWIGHT E .' BROC.K,,, CJetk
~: ~ ": :;-~ : ::.;
al Sponsor's Attorney
if necessary)
W!N,."' \)~
Department of E~ctlcm
Grant Program Administrator
nvironmenta Protechon
*I f someone other than the Chairman signs this Agreement, a resolution, statement or other documentation
authorizing that person to sign the Agreement on behalf of the County/City must accompany the agreement.
List of Attachments/Exhibits included as part of this Agreement:
Specify Letter/
Type Number
Attachment A
Attachment B
Attachment c
Attachment D
Attachment E
Attachment F
Attachment G
Attachment H
Description (include number of pages)
Grant Work Plan (3 pages)
Funding Eligibility (3 page)
Advanced Payment Justification Form (3 pages)
Advanced Payment-Int erest Earned Memorand um Sample (1 page)
Contract Payment Requirements (I page)
Request For Payment, Parts I -IV (5 pages)
Project Completion Certification (I page)
Special Audit Requirements (5 pages)
DEP Agreement No. 14COI, Page 12of12
16.A.4.a
Packet Pg. 1013 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
ATTACHMENT A
GRANT WORK PLAN
Project Title: Collier County Beach Nourishment.
Project Location: The project includes 7.5 miles of shoreline in three segments within Collier County , FL. The
segments consist of the following components: Vanderbilt Beach, approximately 1.6 miles between DEP
Monuments R22-R3 l ; Park Shore, approximately 2.2 miles between DEP Monuments R43 .7-R54.4; and Naples,
approximately 3.7 miles between DEP Monuments R58-R79. The project areas have been expanded from the
original restoration project that was constructed in 1996.
Project Background: Restoration was completed in 1996 followed by nourishment in 2006 & 2013. The 2006
nourishment project included a one acre mitigation reef to compensate for damage to nearshore hardbottom
resources. Subsequent storm events caused additional erosion to the project. Federal funding assistance was
awarded by the Federal Emergency Management Agency (FEMA) to mitigate for storm-induced erosion caused
by Tropical Storm Fay in 2008 and Tropical Storm Debby in 2012 . Staff determined a 32.24% state cost sharing
percentage for activities conducted prior to the 2013 program rule amendment and a 40.35% state cost sharing
percentage for activities conducted after to the 2013 rule amendment.
The PROJECT shall be conducted in accordance with the terms and conditions set forth under this Agreement, all
applicable DEPARTMENT permits and the eligible project task items established below. All data collection and
processing, and the resulting product deliverables, shall comply with the standards technical specifications
contained in the DEPARTMENT'S Monitoring Standards for Beach Erosion Control Projects (2014) and
Processing Plan and Geographic Information System Gu idelines, unless otherwise specified in the approved Scope
of Work (herein after referred to as SOW) for an eligible PROJECT item. This plan may be found at
http://www.dep.state.fl.us/beaches/publicatlons/pdf/PhysicalMonltoringStandards .pdf . One ( 1) electronic copy
of all written reports developed under this Agreement shall be forwarded to the DEPARTMENT, unless otherwise
specified .
The deliverables listed below are to be completed and approved by the DEPARTMENT by the due date
listed.
2.0 Design and Permitting
Professional services required for engineering and design, obtaining environmental permits and other
authorizations and the preparation of plans and specifications for beach nourishment. This item specifically
excludes permit application fees or any other fees paid to the State of Florida.
Performance Standard: All deliverables, reports, and monitoring results will be circulated to the
Department for review and comment. When comments are received from the Department affirming that the
deliverable is acceptable, payment will be authorized .
2.1 Permit Modification for FY 2013-14 Collier County Nourishment Project
Activities include design and engineering services required for acqu isition of permits from FDEP &
USACE, including preparation of an Environmental Assessment to meet NEPA requirements .
Deliverable A : Completed Permit Application for the FY 2013-14 Collier County Beach Nourishment
Project.
Total Cost: $355,774 (DEP cost $114,701.54).
Due Date: December 31, 2017.
DEP Agreement No . 14COI, Attachment A, Page 1 of3
16.A.4.a
Packet Pg. 1014 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
2.2 Preliminary Coastal Processes Review Report
Long Term Coastal Trend Analysis including data since restoration (1996)
Deliverable A: Coastal Trend Analysis Report.
Total Cost: $11,579 (DEP cost $3,733.07).
Due Date: December 31, 2017 .
2.3 Permit Modification for Truck Haul (2014-15)
Activities include design and engineering services required for acquisition of pennit modifications from
FDEP & USA CE, for the 2014-2015 truck haul in Naples, with hot spot nourishment along entire project
length .
Deliverable A: Completed Permit Application for the FY 2014-15 Collier County Beach Nourishment
Project/Naples Segment.
Total Cost: $105 ,204 (DEP cost $42,449.81 ).
Due Date: December 31, 2017
2.4 Beach Project 15 Year Permit
Activities include design and engineering services required for acquisition of a 15-year permit for the
entire length of the Collier Count Beach Nourishment Project.
Deliverable A: Completed Permit Application for 15-year permit for the Collier County Beach
Nourishment Project.
Total Cost: $100,589 (DEP cost $40,587 .66).
Due Date: December 31, 2017.
3.0 Construction
Work performed and costs incurred associated with the placement of fill material and/or the construction
of erosion control structures within the project area Eligible costs may include mobilization,
demobilization, construction observation or inspection services, beach fill, tilling and scarp removal,
erosion control structures, dune stabilization measures and native beach-dune vegetation. Construction
shall be conducted in accordance with any and all permits issued by the Department.
Performance Standard: Work products (Deliverables) must meet acceptance standards of the engineer,
building code inspector, Joint Coastal Permit, or a combination of these, as required, to assure all project-
related construction is completed to desired specifications.
3.1 Emergency Truck Haul (2012-13)
Activities included two hot spot nourishments at Vanderbilt and Naples beach segments to address storm
impacts as an interim measure prior to full beach nourishment.
Deliverable A: Post Construction Report for 2012-2013 emergency truck haul
Total Cost: $26,850 (DEP cost $8,656.44).
Due Date: December 31, 2017 .
3.2 Pre-Construction Services for 2013-14 Nourishment
Activities include pre-construction diving surveys and monitoring ofhardbottom resources, activities
related to obtaining USFWS Biological Opinion, and assistance with contractor bidding/contract award .
Deliverable A : Bid Tabs award documentation for 2013-2014 Construction phase
Total Cost: $179,884 (DEP cost $57,994.60).
Due Date: December 31, 2017.
DEP Agreement No. 14COI, Attachment A, Page 2 of3
16.A.4.a
Packet Pg. 1015 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
3.3 Construction Services for 2013-14 Nourishment
Activities include the submittal of a monitoring report of construction, for the FY 2013-14 Collier County
Beach Nourishment Project, by a professional engineer registered in the State of Florida that verities sand
placement and pay volumes and confirms removal of all equipment from beach. The certification shall
confirm that beach access points are returned to a remediated condition.
Deliverable A: Immediate Post Construction Monitoring Report for 2013-2014 nourishment
Total Cost: $115,261 (DEP cost $37, 160. 15).
Due Date: December 3 L, 2017.
NOTE: The deliverable due dates established in this Grant Work Plan indicate the time by which a
deliverable is received and approved for cost sharing. The dates do not necessarily correspond with permit
required due dates. The Local Sponsor must meet the terms of the permit for compliance.
All Tasks are Contractual Services.
DEP Agreement No. 14COI, Attachment A, Page 3 of3
16.A.4.a
Packet Pg. 1016 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
ATTACHMENT B
COLLIER COUNTY BEACH NOURISHMENT
Vanderbilt Beach Segment
Project Boundary : 350' south of R-22 to R-31
Approximate Shoreline Length: 8,412 FEET
Location/Name Address R-
Mon
Delnor Wiggins R-22
State Recreation
Area
La Playa R-26
Vanderbilt R-29
Beach Road
Tot al eligible shoreline length : 7,230 FEET
Tot al project shoreline length: 8,412 FEET
Type of
Access
Primary
Hotel
Primary
Percent eligible for State funding: 85.94 PERCENT
Width of Total
Access/ Units or
Frontage Parking
Spaces
60 340
360 0
130 167
Parkshore Segment
Proj ect Boundary: 500' north of R-44 to 390' south of R-54
Approximate Shoreline Length: 11,438 FEET
Location/Name Address R-Type of
Mon Access
Clam Pass Park R-44 Primary
Horizon Way R-52 Secondary
V edado Way R-53 Secondary
Total eligible shoreline length: 6,020 FEET
Total project shoreline length: 11,438 FEET
Percent eligible for State funding: 52.62 PERCENT
*Overlap
Width of
Access/
Frontage
3345
60
60
Total
Units or
Parking
Spaces
172
53
37
Public
Units or
Parking
Spaces
340
0
167
Public
Units or
Parking
Soaces
172
53
37
DEP Agreement No . 14CO I, Attachment B, Page l of 3
Eligible Eligible
Shoreline Shoreline
(ft) from (ft)
Parking
2640 2700
0 360
4040 4170
Eligible Eligible
Shoreline Shoreline
(ft) from (ft)*
Parking
355 2285
1661 1721
1954 2014
16.A.4.a
Packet Pg. 1017 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
Naples Segment
Project Boundary: 1,050' north of R-58 to R-79
Approximate Shoreline Length : 19,375 FEET
Location/Name Address R-Type of
Mon Access
Edgewater Hotel R-59 Hotel
Lowdermilk Park R-61 Primary
8111 A venue North R· Secondary
63 .5
7th A venue North R-64 Secondary
North Lake R-Secondary
Avenue 64.5
6th A venue North R-65 Secondary
5th A venue North R-Secondary
65.5
4th Avenue North R-66 Secondary
3rd A venue North R-Secondary
66.5
2nd A venue North R-67 Secondary
1st A venue North R-Secondary
67.5
Central Drive R-68 Secondarv
I st A venue South R-Secondary
68.5
2nd A venue South R-69 Secondarv
3rd A venue South R-Secondary
69 .5
4th A venue South R-70 Secondarv
5th A venue South R-Secondary
70 .5
6th A venue South R-71 Secondary
7th A venue South R-Secondary
71.5
8th A venue South R-72 Secondary
9th A venue South R-Secondary
72.5
10th A venue South R-73 Secondary
11th Avenue South R-Secondary
73.5
Bro ad A venue R-74 Secondarv
12th A venue South R74.5 Primary
13th Avenue South R-75 Secondary
14th Avenue South R-Secondary
75.5
Width of Total
Access/ Units or
Frontage Parking
Spaces
265 0
920 210
60 21
60 12
60 38
60 10
60 0
60 15
60 14
60 16
60 17
60 12
60 16
60 11
60 14
60 15
60 56
60 12
60 16
60 11
60 15
60 21
60 13
60 48
60 107
60 31
60 30
Public
Units or
Parking
Spaces
0
210
21
12
38
10
0
15
14
16
17
12
16
11
14
15
56
12
16
11
15
21
13
48
107
31
30
DEP Agreement No. 14C01, Attachment B, Page 2 of3
Eligible Eligible
Shoreline Shoreline
(ft) from (ft)*
Parking
0 265
5280 6200
1109 1169
634 694
2006 2066
528 588
0 60
792 852
739 799
845 905
898 958
634 694
845 905
581 641
739 799
792 852
2640 2700
634 694
845 905
581 641
792 852
1109 1169
686 746
2534 2594
5280 5340
1637 1697
1584 1644
16.A.4.a
Packet Pg. 1018 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
------------
Location!Name Address R-Type of
Mon Access
15t h A venue South R-76 Secondarv
16th A venue South R-Secondary
76.5
17th A venue South R-77 Secondary
18th A venue South R-Secondary
77.5
19th A venue South R-78 Secondary
21st A venue South R-Secondary
78.5
Tota l eligible shoreline length: 18,410 FEET
Total project shoreline length: 19,375 FEET
Perc ent eligible for State funding: 95.02 PERCENT
*Overlap
Width of Total
Access/ Units or
Frontage Parking
Spaces
60 18
60 30
60 10
60 39
60 0
60 0
Public
Units or
Parking
Spaces
18
30
10
39
0
0
DEP Agreement No . 14C01 , Attachment B, Page 3 of3
-I
Eligible Eligible
Shoreline Shoreline
(ft) from (ft)*
Parking
950 1010
1584 1644
528 588
2059 2119
0 60
0 60
16.A.4.a
Packet Pg. 1019 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
ATTACHMENT C
ADVANCE PAYMENT JUSTIFICATON FORM
R . dS " ~..>ijJ$i cq u1rc 1g1U1tures : ~'-
Use of this form is not required unless the advance requested requires the prior approval of the Florida Department
of Financial Service s (DF S). For advance requests that are equal to or less than the purchasing threshold of
cate gory two as defined in Section 287.017, Florida Statutes, and meet one of the advance payment requirements
ide ntified in Section 215.422(14), Florida Statutes, use of this form is waived. However, the purchase requisition
or co ntract review fonn must clearly identify the criteria being met under 215 .422(14 ), Florida Statutes that allows
the advance to be made without prior DFS approval.
A letter requesting advance payment from the recipient, on its letterhead, must be attached. The DEP Program
Area should forward this information to the Contract Disbursements Section at MS 78 . The Contract
Di sb ursements Section will forward requests for advance payment to DFS for rev iew and legislature consultation,
a s a ppropriate .
Name/ Address of the Vendor/Recipient:
Contact Person/Phone No .:
Agreement No./Purchase Order No. (if known):
Commodities/Services/Project Description:
Organizational Structure
(i.e. local gov 't , non-profit corporation, etc .)
Value of Purchase or Grant:
Advance Payment Amount Requested :
Period Advance Payment to Cover: ~ 90 days startup J LJ Full Contract Period
Quarterly n Other (specify):
Indicate Statutory Authority: 215.422 , F.S I J 216 .181 , F .S.
GAA Year and Line Item Info: SFY: I Line Item : I
1. Reason advance payment is required:
2. The following information required for advances requested pursuant to 215.422, Florida Statutes (and
th e DFS's Reference Guide for State Expenditures) which exceed the purchasing threshold of category
two as defined in 287.017, Florida Statutes.
A . Document, if applicable, the cost savings to be incurred as a result of an advance payment that are equal or
greater than the amount the State would earn by investing the funds and paying in arrears. Include the percent
(%)savings to be realized . In calculating the percent savings as compared to the percent that can be earned by
the State, information may be obtained from the DFS, Division of Treasury at 850/413-3165 regarding the
cu rrent Treasury earnings rate.
DEP Agreement No . t 4CO I, Attachment C , Page I of 3
16.A.4.a
Packet Pg. 1020 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
B . Document, if applicable, how the goods or services are essential to the operation of the Department and
why they are available only if advance payment is made:
C. Identify the procurement method used to select the vendor.
3. The following information required for advances to Governmental Entities and Non-Profits pursuant
to 216.181, Florida Statutes. (Limited to GAA Authorized, Statutorily Authorized, and Grant & Aid
A p propriation Categories 05.XXXX or 14:XXXX)
A . The entity acknowledges the requirement to invest advance funds in an interest bearing account and to
remit interest earned to the Department on a quarterly basis.
Provide a description of how the entity intends to invest the advanced funds and track the interest earned on
th e advanced funds:
Re mittances must: 1) be identified as interest earnings on advances, 2) must identify the applicable DEP
A greement (or Contract) No., and 3) be forwarded to the following address :
Florida Department of Environmental Protection
Bureau of Finance and Accounting
Receipts Section
P.O. Box 3070
Tallahassee, Florida 32315-3070
DEP Agreement No. 14COI, Attachment C, Page 2 of3
16.A.4.a
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3. The recipient must provide an estimated budget for each quarter covered by the
agreement. The summary information should include salaries, fringe benefits, overhead,
contracts (specify services to be contracted out), equipment, if authorized (specify items to
be purchased), supplies, travel, and other costs.
A sample summary fonnat is provided below. The summary should include the breakdown for
each quarter of the agreement period.
Description First Second Third Fourth
Quarter Quarter Quarter Quarter
Salaries
(identify personnel/titles)
Frinp;e Benefits
Contractual Services
(list services and estimated
costs)
Equipment
(identify each item and cost)
Suoolies
Travel
Other (specify)
Overhead/Indirect
Total:
Certification Statement
T he forgoing information is presented to the Florida Department of Environmental Protect ion in
support of our request for advance payment. I certify that the information provided accurately
reflects the financial issues facing the entity at this time.
By:
Type Name of Signatory: Date
Title: Chief Financial Officer or designee
DEP Pro2ram Area Review/Approval
Recommendation : LJ Approve Request LJ Deny Request
By: Date:
Type Name of Signatory:
Title: Bureau : D ivision:
DEP Agreement No. 14C01, Attachment C, Page 3 of3
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Packet Pg. 1022 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
A IT ACHMENT D
ADVANCE PAYMENT-INTEREST EARNED MEMORANDUM
"SAMPLE DOCUMENT"
TO : Dena VanLandingham, Beach Management Funding Assistance Program, MS#3554
FROM : Lydia Louis, Finance and Accounting Director, Bureau of Finance and Accounting, MS#78
DATE:
SUBJECT : Advance Payment -DEP Agreement No .: XXXX
BECP Project No.: XX.XX
Interest Due to DEP: (Quarterly)
Pursuant to Section 216.181(l6)(b), Florida Statutes, and paragraph 11 of the AGREEMENT, advance payments must be deposited into
an interest bearing account until all funds have been depleted. In order to comply with this statute, advance approval of the State Chief
Financial Officer, and the tenns of the above referenced contract, the following infonnation is needed for our records no later twenty
(20) days following each calendar quarter (i.e. Jiinuary 20, April 20. July 20, and October 20.)
I.
2.
3.
Advance funding disbursed (dqt e ofdisbursement)
Advanced funds expended by contractor covering period of
(a~reement execution) to (end of most recent calendar qtr)
Balance advance funding principal available
Interest earned on advanced funds covering period of
(agreement e,;cecution) to (end o(most recent calendar qtr)
4 . Amount of interest paid to DEP as of <end of most recent calendar qtr) $ ________ _
5. Balance Due to DEP as of (end of most recent calendar qtr)
(Project Manager's Signature) (Date)
Special Instructions: If the i:rantlcontract specifies that any accrued interest that is based upon a grant/contract advance
payment(s) will not be paid to DEP until after termination of the irant/contract, the advance fund recipient shall complete
report items 1 and 2 only for the first three quarters of the state's fiscal year. The report for the state's fourth nscal year
quarter shall Include items 1, 2, 3, 4, and 5. Items 3, 4, and Swill be the lire to date interest.
Ir t he contract states that no interest is due, quarterly reports of unexpended advances are required, lines 1 and 2.
The lines 1 and 2 reported amounts are on a cash basis for the advance payment principal. Do not include receivables,
payables, or Interest previously paid to DEP.
If the grant/contract requires quarterly accrued interest payments to DEP, the rund recipient must complete Items 1 through 5
for each quarterly report.
Payments of interest due to DEP shall be paid within the specifications of the contract/grant.
Thank you for your cooperation in providing the above information. If you have questions, please contact Lydia Louis (850)
245-2452 in the Contracts Disbursement Section.
DEP Agreement No. l4COI, Attachment D, Page I of 1
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Packet Pg. 1023 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
ATTACHMENT E
Florida Department of Environmental Protection
DEP 55-219 Contract Payment Requirements
-·-"'s ·~i;:..;..:r '.~;:'"'°': Required Signatures: No : JfiD!y.re
Invoices for cost reimbursement contracts must be supported by an itemiz.ed listing of expenditures by category (salary, travel, expenses,
etc.) Supporting documentation must be provided for each amount for which reimbursement is being claimed indicating that the item
has been paid. Check numbers may be provided in lieu of copies of actual checks. Each p iece of documentation should clearly reflect
the d ates of service. Only expenditures for categories in the approved contract budget should be reimbursed.
L iste d below are examples of the types of documentation representing the minimum requirements :
(I) Salaries
(2) Fringe
Benefits
A payroll register or similar documentation should be submitted. The payroll
regi ster should show gross salary charges, fringe benefits, other deductions and net
pay. If an individual for whom reimbursement is being claimed is paid by the hour,
a document reflecting the hours worked times the rate of pay will be acceptable.
Fringe Benefits should be supported by invoices showing the amount pa id on
behalf of the employee (e.g., insurance premiums paid). If the contract specifically
states that fringe benefits will be based on a specified percentage rather than the
actual cost of fr inge benefits, then the calculation for the fringe benefits amount
must be shown.
Exception : Governmental entities are not required to provide check numbers or
copies of checks for fringe benefits.
(3) Travel Reimbursement for travel must be in accordance with Section 112 .061, Florida
Statutes, which includes submission of the claim on the approved State travel
voucher.
( 4) Other Reimbursement will be made based on paid invoices/receipts . If nonexpendable
direct property is purchased using State funds , the contract should include a provision for
costs the transfer of the property to the State when services are terminated.
Documentation must be provided to show compliance with Department of
Management Serv ices Rule 60A-1.017, Florida Administrative Code, regarding
the requirements for contracts which include services and that provide for the
contractor to purchase tangible personal property as defined in Section 273 .02,
Florida Statutes, for subsequent transfer to the State.
(5) In-house Charges which may be of an internal nature (e .g., postage, copies, etc.) may be
charges reimbursed on a usage log which shows the units times the rate being charged. The
rates must be reasonable.
(6) Indirect If the contract specifies that indirect costs will be paid based on a specified rate,
costs then the calculation should be shown.
The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web address :
http :/ I www . fl d f s. com /a adir/referen ce guide . htm .
DEP Agreement No. 14COI, Attachment E, Page 1 of I
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ATTACHMENT F
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
REQUEST FOR PAYMENT -PART I
PAYMENT SUMMARY
NAME OF PROJECT: Collier County Beach Nourishment
LOCAL SPONSOR: CaWer Crnmty DEP Agreement Number: l 4CO l
Billing Number: _______ ---·---·------
Billing Type: D Interim Billing D Final Billing
Costs Incurred This Payment Request:
Federal Share• Total
$ ______ _
State Share
$ -------
Local Share
$ -------$ ______ _
*if applicable
Cost Summary:
State Funds Obligated $ ______ _
Les s Advance Pay $ ______ _
Les s Previous Payment $ ______ _
Les s Previous Retained$ ______ _
Les s This Payment$ ______ _
Les s This Retainage (10%) $ ______ _
State Funds Remaining$ ______ _
Local Funds Obligated $ _____ _
Les s Advance Pay$ ______ _
Les s Previous Credits$ _____ _
Less This Credit$ _____ _
Local Funds Remaining$ _____ _
DEP Agreement No . 14COI, Attachment F, Page I of5
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FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
REVISED REQUEST FOR PAYMENT -PART U
Billing Period(!):--------------Name of Project:----------------
Billing Number: ----------------
DEP Agreement Number:
Person Completing Fonn & Telephone Number (2): -------------------
RElMBURSEMENT DETAIL
llem Vrndor Invoice Invoice Clieek Drlivrrablr Eligible %Fed Frdrral Non-%State Sta tr Loe: al Rrtainagr
# Nam• Number Date Namber Number(l) Cost Shore Shore of Fedenl Shue (8) Sliare Share (10) Payment
(4) (S) Invoice Share (7) (9) (11)
Amount (6)
Totals:-----
Total Due to Loal Sponsor (14)-------
Fonn Instructions:
I . Billing Period : Should reflect Invoice services perfonned date. (beginning date -earliest date of services, end date -latest date of services performed).
2 . Person to Contact for questions regarding items submitted on this fonn .
3 . Deliverable#: Must identify completed dcliverablc(s) for each invoice . If invoice covers multiple deliverables, that invoice would be listed multiple times, a line item for each deliverable.
4 . Eligible Cost Invoice amOlmt paid by Loclll Sponsor less ineligible cost for Linc Item Deliverable only.
5. % Federal Share: If applicable this should be the percentage listed in Agreement. Federal S hare will be listed on Table I i f applicable.
6 . Federal Share: If applicable, Local Sponsor will multiply Eligible Cosl by Federal Share Percentage.
7 . Non-Federal Share: Eli gible Cost (4) minus Federal Share of Invoiced Amount (6).
8 Percentage of State Share: This should be the State Share Percentage listed in Agreement.
9. State Share: Multiply Non-Federal Share by State Share Percentage.
IO . Local Share: Subtract State Share from Non-Federal Share.
11 . Retainage Payment: Requires separate line for each completed Task:, Sub-Task and or Delivera ble that rctainagc is being requested .
12. Withheld Retainage: Multiply State Share by I O"/o.
13 . State Payment: Subtract Retainage from State Share.
14. Total Due to Local Sponsor: Add Retainage Payment Total to St.ate Payment Total .
Notes : For questions or concerns regarding this form please contact: Janice Simmons -(850)245-8222 or email at Janicc.L.Simmons@dep.state.fl .u s
DEP Agreement No. 14CO 1, Attachment F, Page 2 of 5
Withhdd Stair
Rclaia.gc Payment
(12) (13)
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FLORIDA DEPARTMENT OF ENVIRONMENT AL PROTECTION
BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
REQUEST FOR PAYMENT -PART III
PROJECT PROGRESS REPORT
NAME OF PROJECT: Collier County Beach Nourishment
LOCAL SPONSOR: Col!jer County
DEP Agreement Number: HQ!1
Billing Number:------
Report Period: _______________________ _
Status of Eligible Project Items: (Describe progress accomplished during report period, including statement(s) regarding
percent of task completed to date . Describe any implementation problems encountered, if applicable.)
Task Eligible Project
No : Item:
2.0 DESIGN AND PERMIITING
2.1 Permit Modification for FY 2013/14 Collier County Nourishment Project
2.2 Preliminary Coastal Processes Review Report
2.3 Permit Modification for Truck Haul (2014/15)
2.2 Beach Project 15 Year Permit
DEP Agreement No. 14COI, Attachment F, Page 3 of5
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3 .0 CONSTRUCTION
3.1 Emergency Truck Haul (2012/13)
3 .2 Pre-Construction Services for 2013/14 Nourishment
3.2 Construction Services for 2013/14 Nourishment
DEP Agreement No . 14COI, Attachment F, Page 4 of5
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FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
CERTIFICATION OF DISBURSEMENT REQUEST
REQUEST FOR PAYMENT -PART IV
AME OF PROJECT: Collier County Beach Nourishment
LOCAL SPONSOR: Comer Crnmty
DEP Agreement Number : 14C01
Billing Number:------
Certification: I certify that this billing is correct and is based upon actual obligations of record by the LOCAL
SPONSOR; that payment from the State Government has not been received; that the work and/or services are in
accordance with the Department of Environmental Protection, Beach Management Funding Assistance Program's
a pproved Project Agreement including any amendments thereto; and that progress of the work and/or services are
satisfactory and are consistent with the amount billed . The disbursement amount requested on Page I of this form
is for allowable costs for the project described in the grant work plan .
I certify that the purchases noted were used in accomplishing the project; and that invoices, check vouchers , copies
of checks, and other purchasing documentation are maintained as required to support the cost reported above and
ar e available for audit upon request.
Name of Project Administrator Signature of Project Administrator Date
Name of Project Financial Officer Signature of Project Financial Officer Date
DEP Agreement No. 14COI, Attachment F, Page 5 of5
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-----------------
ATTACHMENT G
FLORIDA DEPARTMENT OF ENVIRONMENT AL PROTECTION
FLORIDA BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
PROJECT COMPLETION CERTIFICATION
NAME OF PROJECT: Collier County Beach Nourishment
LOCAL SPONSOR: Collier County
DEP Agreement Number: 14CO I
Task Completion D
Project Completion 0
*I hereby certify that the above mentioned project task has been completed in accordance with the Project Agreement ,
incl uding any amendments thereto, between the DEPARTMENT and LOCAL SPONSOR, and all funds expended for the
proj ect were expended pursuant to this Agreement. All unused funds and interest accrued on any unused portion ofadvanced
fun ds which have not been remitted to the DEPARTMENT, have been returned to the DEPARTMENT, or will be returned
to the DEPARTMENT within sixty (60) days of the completion of construction portion of this PROJECT . Unused funds
advanced to the United States Army Corps of Engineers through LOCAL SPONSORS will be due sixty (60) days after the
Fed eral final accounting has been completed .
Name of Project Manager Signature of Project Manager Date
DEP Agreement No.14COI, Attachment G, Page I of I
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Florida Department of Environmental Protection
(SPECIAL AUDIT REQUIREMENTS)
Requ ired Signatures: ~U1Sii~~filj
The administration of resources awarded by the Department of Environmental Protection (which may be referred to as the
"Department", "DEP", "FDEP" or "Grantor", or other name in the contract/agreement) to the recipient (which may be referred to
as the "Contractor", Grantee" or other name in the contract/agreement) may be subject to audits and/or monitoring by the Department
of Environmental Protection, as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215 .97, F.S., as revised (see
"AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by Department staff, limited scope audits
as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this Agreement, the recipient agrees to
com ply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection.
In th e event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the
recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The
recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the
Chie f Financial Officer or Auditor General.
AUDITS
PARTI: FEDERALLY FUNDED
This part is applicable ifthe recipient is a State or local government or a non-profit organization as defined in OMB Circular A-133,
as revised.
I . In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient must have a single
or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised . EXHIBIT I
to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement.
In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal
awards, including Federal resources received from the Department of Environmental Protection . The detennination of
amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133 ,
as revised . An audit of the recipient conducted by the Auditor General in accordance with the provisions of OMB
Circular A-133, as revised , will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative
to auditee responsibilities as provided in Subpart C ofOMB Circular A-133, as revised.
3. If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance with
the provisions of OMB Circular A-133, as revised, is not required . Jn the event that the recipient expends less than $500,000
in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions ofOMB Circular
A-133, as revised, the cost of the audit must be paid from non-Federal resources (i.e., the cost of such an audit must be
paid from recipient resources obtained from other than Federal entities).
4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the internet at
http ·//12:46.245 l 73 /cfda/cfdaJ1tml
DEP Agreement No. 14COI, Attachment H, Page 1 of5
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Florida Department of Environmental Protection
(SPECIAL AUDIT REQUIREMENTS)
PARTII; STATE FUNDED
This part is applicable ifthe recipient is a nonstate entity as defined by Section 215 .97(2)(m), Florida Statutes.
I . In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any
fiscal year of such recipient, the recipient must have a State single or project-specific audit for such fiscal year in accordance
with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters I 0.550 (local
governmental entities) or 10 .650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT I to this
Attachment indicates state financial assistance awarded through the Department of Environmental Protection by this
Agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of
state financial assistance, including state financial assistance received from the Department of Environmental Protection,
other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass-through
awards and resources received by a nonstate entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in Part H, paragraph I; the recipient shall ensure that the audit complies
with the requirements of Section 215 .97(7), Florida Statutes. This includes submission of a financial reporting package as
defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance
with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the recipient expends less than
$500,000 in state financial assistance in its fiscal year, and elects to have an audit conducted in accordance with the
provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non-state entity's resources (i.e.,
the cost of such an audit must be paid from the recipient's resources obtained from other than State entities).
4. For information regarding lhe Florida Catalog of State Financial Assistance (CSFA), a recipient should access the Florida
Single Audit Act website located at bnps ://a,pps .fldfs .comffsaa for assistance. In addition to the above websites, the
following websites may be accessed for information : Legislature's Website at http ://www.leg.state.fl.us/Welcome/jndex,cfm,
State of Florida's website at http ://www.mvf!orida.com/, Department of Financial Services' Website at http://www.fldfs.com/
and the Auditor General's Website at http ://www.state.fl.us /audgen .
PART Ill: OTHER AUDIT REQUIREMENTS
(NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity that are solely a
ma/fer of that State awarding entity 's policy (i .e .. the audit is not required by Federal or State laws and is not in conflict with other
Federal or State audit requirements). Pursuant to Section 215.97(8), Florida Statutes, State agencies may conduct or arrange for
audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.9 7, Florida Statutes. In
such an event, the State awarding agency must arrange for funding the fall cost of such additional audits.)
PART IV: REPORT SUBMISSION
I. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised , and required by
PART I of this Attachment shall be submitted, when required by Section .320 (d}, OMB Circular A-133, as revised, by or on
behalf of the recipient directly to each ofthe following:
DEP Agreement No. 14C01, Attachment H, Page 2 of 5
~-----------------------------------------·---·--. -· .
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Packet Pg. 1032 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
A.
Florida Department of Environmental Protection
(SPECIAL AUDIT REQUIREMENTS)
The Department of Environmental Protection at the following address :
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
B. The Federal Audit Clearinghouse des ignated in OMB Circular A-133, as revised (the number of copies
required by Sections .320 (d)(l) and (2), OMB Circular A-133, as revised, should be submitted to the
Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East I 0th Street
Jeffersonville, IN 47132
Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, 2008,
must be submitted using the Federal Clearinghouse's Internet Data Entry System which can be found
at http://harvester.census.gov/fac /
C . Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circular
A-133 , asrevised .
2 . Pursuant to Section .320(f), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting
package described in Section .320(c), OMB Circular ·A-133, as revised , and any management letters issued by the
auditor, to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General , MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
3 . Copies of financial reporting packages required by PART ll of this Attachment shall be submitted by or on
behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at the following address :
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General , MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 401, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32990-1450
DEP Agreement No. 14C01, Attachment H, Page 3 of5
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L
Florida Department of Environmental Protection
(SPECIAL AUDIT REQUIREMENTS)
4. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf
of the recipient ~to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
5 . Any reports, management letters, or other infonnation required to be submitted to the Department of
Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB Circular A-
133, Florida Statutes, or Chapters I 0.550 (local governmental entities) or I 0.650 (nonprofit and for-profit
organiz.ations), Rules of the Auditor General, as applicable.
6. Recipients, when submitting financial reporting packages to the Department of Environmental Protection for audits
done in accordance with OMB Circular A-133, or Chapters I 0.550 (local governmental entities) or I 0.650 (nonprofit
and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package
was delivered to the recipient in correspondence accompanying the reporting package.
PARTV: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of5 years
from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its designee, Chief
Financial Officer, or Aud itor General access to such records upon request. The recipient shall ensure that audit working
papers are made available to the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor
Ge neral upon request for a period of3 years from the date the audit report is issued, unless extended in writing by the Department
of Environmental Protection .
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. 14C01, Attachment H, Page 4 ofS
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Packet Pg. 1034 Attachment: AGRMT 2015 01-15 FDEP 14CO1 (11346 : 14CO1 Change Order #2)
Florida Department of Environmental Protection
(SPECIAL AUDIT REQUIREMENTS)
EXHIBIT-I
FUNDS A WARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
F d I R A rd d t th R . . t Pu tt th. A t C . t f th F II e era esources wa e 0 e ec1p1en rsuan 0 as ,greemen ODSlS 0 e o owme:
Federal State
Program Federal Agency CFDA CFDA Title Funding Amount Appropriation
Number Number Category
s tate R esources A d d h R .. ware tot e eciptent Pursuant to thas Agreement c f onsast o the Followine Mate h. R mg t; F d IP esources or e era r02J"ams:
Federal State
Program Federal Agency CFDA CFDA Title Funding Amount Appropriation
Number Category
State Resources Awarded to the Reci ieot Pursuant to this A reement Consist of the Followin Resources Sub· ect to Section 215.97 F.S.:
State
Program
Number
Original
Agreement
Funding Source
General Revenue GGA
Line Item # 1626
State Fiscal
Year
2013-2014
CSFA
Number
37.003
CSFA State
Title or
Fundin Source Description
Beach Management Funding
Assistance Program
Total Award
Funding Amount
$305,284
$305 ,284
Appropriation
Category
140126
-' - ' , , ~ ' 1
:~·i::;;':.,.~,. <
For each program identified above, the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance (CFDA)
[http :/112 .46.245.173/cfda/cfda.html] and/or the Florida Catalog of State Financial Assistance (CSFA) [https://apps .fldfs .com/fsaa/searchCatalog.aspx). The
services/purposes for which the funds are to be used are included in the Contract scope of services/work. Any match required by the recipient is clearly indicated
in the Contract.
DEP Agreement No. 14C01, Attachment H, Page 5 of5
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Packet Pg. 1053 Attachment: 14CO1 Change Order 01 (11346 : 14CO1 Change Order #2)
A:'.\i1ENDM ENT No. I
DEP AGREE'.\-H:NT No: 14COI
FLORIOA DEPARTMENT OF ENV IR01'MEN r AL PROTECTION
DIVIS ION OF WATER RE STORATION ASSISTANCE
BEACI I MANAGEMENT FUNDfNG ASS ISTANCE PROGRAY1
STATE OF fLORJDA
GRANT AGREEMENT FOR
COLLI ER COUNTY BEACH NOURISHMENT
'I I !IS AGRF.EMF.:--IT is ente red into between th e FLOR IDA DEPARTMENT OF
1:.NV IRONMENTA L PROTECTION (hereinafter referred to as th e "DF.PA RTM ENT"), whose address is
3900 Commonwealth Boulevard. MS 3601. Tallahassee, F lorida 32399. and COLLIER COUNTY, a local
government (herei nafier referred to as the "LOCAL SPO:-.JSOR"), whose address is 2 800 Nort h Horses hoe
Dri ve. Naples. Florida 34104, for the project desc ri bed herein .
WI IF.REAS, the LOCAL SPONSOR has requested to extend t he expirat ion date and revi se the
required deliverables in the Grant Work Plan and the DEPARTMENT has agreed ; and
WI IEREA S, th e LOCAL SPONSOR has requested additional funds and deliverables to be added to
the Grant Work Plan and the DEPARTMENT has agre ed . Accordingly, the Grant Work Plan is revised as set
lo rth in A11achment A. and
WHEREAS, other cha nges to the Agreement are necessary.
~OW , T l 1£Rl:FO RE , in cons iderat ion of th e mutual benefits to be deri,cd here from , the
DEPARTMENT and th e LOCAL SPONSOR do hereby agree as follows:
• Paragraphs l th rough 45 and al! anachments are hereby deleted in th eir ent irely and rep laced with
the following :
I. The DEPARTMENT does hereby re ta in the LOCAL SPOt\SOR to impleme nt the beach erosi on
control project kn own as the COLLIER COUNTY BEA C H NOU RI SHM ENT, (he reafter referred
to as the PROJ ECT). as defined in Attachment A (Grant Work P la n), a11ached hereto and made a
part hereof. The LOCA L SPONSOR does hereby agree to perfom1 such services as arc necessary to
implement the PROJECT in accordance with the ten11s and conditions set forth in this Ag reement, and
nil attachmen ts and exhibits named herein that arc a11achcd hereto and incorporated by reference. For
purpose s o f this Agreement, the tem1 s '·Grantee''. "Recipient'' and "Local Sponso r·· are used
interchangeably .
2. I hi Agreement shall begin on the last da te executed and end on '.\inrc h 3 1, 2018 . Pursuant to Sec ti on
16 1.1 0 I ( 18). l·lorida Statutes , and 628-36.009, Florida Administrali.,,e Cod e. work cond ucted on th is
PROJECT b) the LOCAL SPO ·soR o r its subcontractor and approved by the DEPARTMENT
beginning on or alier :-.lovembcr I, 2010, may be eligible for reimbursement by the DEPARTMENT.
3. 1 he LOCAL SPO 'SOR shall implement th e PROJECT and co mp lete said PROJECT upon th e 1em1s
and condit ions set forth in thi s Agreement and all presen t and future requ isite authorizations and
environmental pennits. The PROJECT consists of th e placement of beach quality sand on
approximately 7.S miles. among three segments of shorel ine wi thin Collier County, Florida. The
segments consist of the following components : Vanderbilt Beach, approximately 1.6 miles
DE P Agreeme nt l'\o. 14CO I, Amendment No. I. Pngc l of 13
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bct\\cCn DEPARTMENT Monuments R22 10 R3 I; Park Shore. approxirna1ely 2.2 miles between
OEPARTME T Monuments RH.7 10 RS4.4; and ~aples, approximatel:r 3.7 miles between
Dl:PART\'1El\T Monume nt s R58 to R79 . The life of the PROJECT is defined as 1en (10) year,,
folio" mg completion of each construction C\ cnt. The parties exprc:ssl) agree that the provisions of
1his paragraph shall su rvive and be enforceable beyond the expi ra1 ion date of th is Agreement.
4 For 1asl..s, as specified in Table I in A11ach111cnt A. lh e LOCAL SPO~SOR sha ll develop a detailed
Scope or Work which shall include a narra1ivc description of each 1ask, a corresponding detailed
bu dge t for each deliverabl e und er 1ha11ask and a schedule for complc1io n of each tas k and deli verable.
Each Scope or Work shall be a pp roved by the DEPARTMENT as to co nte nt, deliverables, and
schedu le prio r to i11corpo ra1ing into th e a pp roved grant work plan as an amendme nt or change order to
th is Agreeme nt pursua nt to pa ragrap h 39.
5. The DEPA RTMEl\T has de tcnnined 1ha t 80 .70 percent of the non-federal PROJE CT cos t is eligib le
fo r staie cos1 shari ng. The refo re, 1he DE PARTMENT'S fin ancial obligation shall no1exceed 1he sum
of $1,926,954.78 for 1h is PR OJEC T or up to 32.24 percen t of 1he non-federal PR OJECT cost fo r Tas k
2.1, 2.2, 3.1. 3.2, J.3, 3 .4 and up to 40.35 percent fo r Tas ks 2.3, 2.4, 3.5, 3.6, 4.1, and 4.2. if a ppli cable,
for the spccilic e li gible PROJ ECT items listed, whichever is less . Any indicated federal cost shari ng
percentage is an e stimate and shall not affect the cos t sharing percentages of the non-fede ral sha re.
6. The DEPARTMENT and the LOCAL SPONSOR agree 1hat any and all activi t ies associated wi th the
PROJECT that are not shown in the Grant Work Plan arc the n:sponsibi li1y of the LOCAL SPONSOR
and arc nOI a pan of this Agreemen t. The LOCAL SPOl\SOR agrees that any costs for th e specific
eligible PROJECT tasks that exceed the est imated PROJECT costs for that tas k shall be th e
responsibility of the LOCAL SPOl\SOR . Any modifica1ions to the estima1ed TOTAL PROJECT
COSTS sho" n in Att ac hment A, Table I. shall be pro' ided through formal amendment to this
Agrecnu:nt.
7. All notices an d written communica tion be tween the parties shall be sen t by electronic mail, U.S. Mail,
a courier delivery se rvice, or delive red in person. Notices shall be considered de li vered when reflected
hy nn electronic ma il read rec eipt. a courier service delivery receipt. othe r mail service deliv ery rec eipt,
or when receip t is ac knowledged by recipient Any notices between the parties shall be delivered to
the con tac1 person at th e addresses below:
LOC AL SPONSOR
Gary Mc Alpi n
Co ll ier Count}
2800 Nonh I lorscshoe Drive
Naples. FL 34 I 04
(239) 252-5342
gan·mca lpin@co ll icrgov .ne1
DEPARTYfENT
Dt:na Vanlandingham, Grant Program Adminbt rator
De partment of Environme nt al Protection
Beach Management Funding Assistance Program
3900 Commonweallh Blvd, MS 360 I
Tallahassee, rlorida 32399
(850) 245-2970
Dena .Va nlandi ngl111m@dc p state .n .us
DE P Agreement No. l 4CO I, Amend ment o. I. Page 2 of 13
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/\n) change fr om the O EPARTMEl'\T to the contact infom1ation sho,,n abo'c or in paragraph 8 must
be reduced to" riling in th e fonn of an email notification.
8. The LOCAL S P O~SO R 's Project Manager for a ll matters is Gary Mc/\lpin, Phone: (239) 252-5342 .
The DEPARTMEl'ffs Project Manager fo r a ll technical matters is Vincent George, Phone : (850) 245-
2972 and the DEPARTME. T's Grant Adminis trator for all administrative matters is Dena
Van Landingham, Pho ne: (850) 245-2970.
9 1'11c LOCAL SPONSO R shall perform as an independent contractor and not as an age nt,
represen tat ive, or employee of the DE PARTMENT.
I 0. The LOCAL SPOl'\SOR sha ll perfonn the services in a proper and satisfactory manner as de1em1i ned
by th e DE PARTM ENT.
I I. Any and a ll equ ipme nt , produc ts or materi als necessary to perfonn these services, or requi remen ts as
further stated herei n, shal l be supplied by th e LOCAL SPON OR .
12. I he State of Florida's pe r formance and obligatio n to pay under t his Agreement is cont in gent upon an
annual appropri ation by the Legis latu re of the State of Florida and i.ubject to the release of funds
appropriated 10 the DEPARTMEl'\T . The pa rt ies hereto understand that this Agreement is not a
commi tmen t of future appropriat io ns . Authoriza t ion for continuation and completion of work and
pa) mcnt associated the re\\ ith may be resci nded "ith pro per not ice at the discretion of the
DEPARTME . T if Legis lative appropriations are reduced or eliminated .
I 3. 1 he LOCAL SPONSOR agrees to maintain the public beach access ~i l e and publ ic pa rk ing spaces,
as iden tified in Attac hm ent B (F undin g El igibili ty ), artached hereto and made a pa rt he reof, for
public beach use thro ughout the life of th e PROJ ECT as established under th is Ag reem ent. The life
of the PROJ ECT is defined as ten (I 0) years following the completion of each construct ion C\Cnl
commenc ing upon exec ut ion of this Agreeme nt. tr at any t ime the LOCAL SPONSOR fails to
mai nt ain t he pub lic beach access s it es and public pa rking, the LOCAL SPONSOR agrees to rei mburse
t he DEPARTMENT all funds provided by the DEPA RTMENT associated wi th any beach access site
and /or parki ng spaces which are no longer available to the public for a I 0-year pe r iod. All pub lic
parking must be clearly s igned or otherwise des ignated as pub lic bench access parking.
14. A . In accordance with Secti on 21 6.181 (I 6)(b), Florida Statutes, the DEP ARTME NT, upon
written req uest fro m the LOCAL SPONSO R, including j ust ific at io n for sa id reques t, and
\Hi ttcn approva l fro m the State Chief Financial Officer. may provide an advance payment to
the LOCA L SPONSOR. In addi ti on to the wr itten req uest for adva nce payment , the LOCAL
SPONSOR sha ll a lso co mplete and subm it the applicable portions of Attac hm ent C
(Ad,•a nce P ay me nt Just ifica tion Form). attached hereto and made a part hereof.
Consideration fo r advance pay ment is at the discretion of the DE P ARTME~T. and shall be
limited to eligible stud i:!s and PROJECT construction costs idcntiticd in Table I . The LOCAL
SPO SO R 's expenditures shall draw proportionall) upon both the LOCAL SPONSOR 's
funds nnd the DE PARTMENT's adva nced funds in accordance with the cost share ratios
established pursuant to this Ag reement .
13 . If ad\ancc payment is authori1cd , the LOCAL SPO~SOR shall temporaril) invest the
advanced fund:. in an interest-beari ng accounl. The l.OCAI SPO~SOR shall be responsible
to the DC:PA RTMEJ\T for a quarterly account ing of such funds . The tcnn "quarterly" shall
reflect t he cale nda r quarters ending Marc h 3 I, June 30, Seph:mbcr 30, and December 3 I.
OEP Agreement No. I 4CO I, Amend men t No . I. P a~e 3 of 13
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C . Attac h ment D (Advance Paymcn l -ln ccrcst Earn ed Memorandum), anached hereto and
made :i part he re o f, is prov ide d as a sam pl e of the document ge nerated intema lly each calendar
quarter b)' the DEPAR TMENT's Bureau of Fin ance and Accoun ting for agreements that
authorized an advance payment . The DEPARTMEI' I ·~ Grant Administrator sh all forward
such mem orandum to the LO C AL SPONSOR's Project Mana ge r, wh o shall be re sponsible
fo r co mpleti on o f the applicab le interest s tatem ent deta ils and sub miss ion to th e
DEPARTMEtff each quarter. Intere st inco me sha ll be documented b) the LOCAL
SPONSOR 's su bm iss ion of a c urrent sta te ment of account from the finan ci al ins tituti on or
agent\\ here such funds are inves ted. Inte re st in co me sha ll be rctumed to the OEPART:viENT.
withi n thir1)• (30) cnlc nd ar day s fo ll owin g eac h qua rt er as se t forth under thi s Agreement. This
re sponsi bility s hall continue as long as advan ced fund s rem ain "'i1 h the LOCAL SPONSOR
or until construction is com p le ted and a final accounting on th e advanced fund s is com plet ed
and the unused funds and interest due th e DEPARTM EN T are returned to the
DEPAR T MENT . Unused fund s, and inter est accn1ed on any unu sed portion of advanced
fund s which ha ve not been rem itted to the DEP ARTMENT, shall be returned to the
DEPARTMENT within six ty (60) calende r doys of the com pleti on of th e construct ion porti on
o f this PR OJECT. Unu sed funds advanced to the Uni ted States Army Corps o f Engineers
{USACOE) thro ugh LOC AL SPONSORS will be due s ixty (60) ca lendar days after the
Federa l fi nal acco unti ng ha s been com plet ed .
D. ·1 he pa rtie s hereto ac knowledge that the Stat e Chie f Finan cial Officer may identify additional
n.-q uin:men ts that mu st be met in o rder for ad\ ancc pa) ment to be au th orized. If additional
requ irem e nts are imposed by th e State Chief Financial Officer, the LO CA L SPONSOR sh all
be notified , in wri1 ing , b) th e DEPARTM ENT'S Grant Adminis trator regarding the additi onal
require men ts . Prior 10 releas ing an) funds, the LOCA L S PONSO R shall be required to
provide a wri11en ackn owle dgement 10 1he DEPARTMEl"T's Grant Adm inistrator o f the
LOCAL SPO!\SOR 's acceptance of the tcnn s imposed b) 1he Sta te Chief Financial Officer
for release of funds.
15. As cons ideration fo r 1he satisfact ory complet ion of the e li gible work ide ntified in Attachmen t A and
approval of1hc \\Or k by the DEPARTMENT, 1hc DEPARTML:.NT agrees to compen sa te 1he LOCAL
S PO NSOR on a cos t-rei mburs ement basis. All reque sts for re imbursement sha ll be made in accordance
with Attachment E (Co nt rac t Paymenl Requirements ), anaehed hereto and ma de a part he re of, and
Stat e gu idel ines for all owable cos ts fou nd in the Department of Financial Services· Refe ren ce Guide
for Slate Ex pendi tur es at http ://www.lklfs.com /aad ir/refercnce%5 Fguide. Th e LOC AL SPONSOR
s hall ~ubmit a req uest for rei mbursement o f fun ds on the fonns pro vided as Attachm ent F (Request
for P11y ment , PARTS I -IV). a11 ac hed hereto and made a part hereof. fhese fonns are 10 be submitted
up o n com pleti on of de li verables identified in the appro ved Grant Work Plan . These forms shall be
certified as accurate by the LOCAL SPOKSOR's Project Manager and the LOCAL S PONSOR's
Proj ect Finan cial Officer an d submitted to th e DEPARTMENT as a pa yment request. All bill s for
amoun ts due un de r th is Agreement sha ll be s ub mitted in detail su ffi c ient for a proper pre-audit and
post-aud it thereof. All reques ts fo r 1he rei mbursement of tra\ c l ex pens~ shall be based on the tra vel
limits es1ablishcd in Section 112.061, r:Jo rida S1at ute s . A final invoice sha ll be due no la ter than thirty
(30) ca le nda r da)s following the completion date of thi s Agreement. The DEPARTM E>J T will not
release fund s for construct ion activities unti l s uch tim e as all requisi te auth orizat ions. environmental
pem1i ts, and \ariance , including thos e required pu rs uan t to Chapters 16 1, 253. 258 and 373, Florida
Statute s. ha\c bee n obtai ned. The fi nal pay ment will not be processed un til the match requi re ment ha s
bee n met.
16. rhc DEPARTMENT's Proj ect Manager sha ll have th irt> (JO) calendar days af1er receipt o f each
requc I for pa)mCnl 10 determine th at th e "~o r!.. has bee n accompli shed in accordance wi th th e term s
ond co nditions o f thi s Agrecmc11t prior to approv in g th e reque s t for paym ent. It is unders1 oo d and
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agreed that any reque st for payment that req uire!> the DEPA RTMENT to request addit iona l
infonnat ion o f the LOCAL SPONSOR shall stop time for the DEPA RTME!'IT's review period and
will re set \\hen such info rmati on is rece i.,,ed as requested b~ th e DEPARTM ENT . Upon approval of
the request for pay ment , th e DE PARTMENT sha ll disburse the fu nd s due th e LOCAL SPONSOR .
Reta in age of I 0% of the di sbursement may be held o n account for each deli\ crab le in the disbu rsem ent
that repres en ts a portion o f the co mplete s ub task. The c um ula t ive amo unt reta ined for each eligible
dcli,erabl e item s hall be disbursed to the LOCAL SPO'ISOR afte r the DEPAR TMENT has certified
that the LO C AL SPONSOR has co mplie d wi th all the term s and conditio n of th e Agreeme nt. The
DEPARTME~T will per iod ica lly req uest proof o f a tran act ion (invoice , payroll regi s ter, etc .) to
evalua te the appro pr ia teness of costs to th e Agreemen t pu rs uan t 10 State and Federal guidelines
(i ncluding cost alloca ti on guid elin es), as appropriate . When requeste d, thi s inform atio n mu s t be
provided within thirty (30) calendar days of such reque st. If app licable , th e LOCAL SPONSOR may
also be required to su bmit a cost all ocation plan to th e DEPARTMENT in support of its multi pli ers
(overhead, indirect, gt'nc ra l admi nisrrativ t' cos ts, an d fringe henefit s).
17. For the durati on o f this Agrcemcnt. the LO CAL S PON SOR shall submit to the DEPARTMENT's
Project Ma nager on a quarterly basis, Att achment F (P roj ec t P r og r es s Report, Part 111), as updates
to the project sc hedule , no late r than thirt) (30) calendar days folio" ing the com ple tion date o f the
qu art erly reporting peri od in which the PR OJECT is underwa y. T he tenn '·q ua rt erl y" s hall renect the
cale ndar quarters ending Ma rch 31, June 30. September 30, and Dece mber 31 . Progres s reports are to
be submitted electronically in Word .doc or .pdf. lnfonnation pro\ ided '\hall be the be st ava il able and
shall repre sen t the most accu rate for ecast of futu re eve nts . Spec ifi c in fom1a ti on to be inc luded in the
quarter!) report: la!>l..s to be completed, start a nd lin is h dates, task du rati on, and actua l s tart and finish
dates with ac tual task dura t ion . In cases \\h ere no reimbu rsem ent ill sought for a given quarte r. all
applicable po rt ions of the progress repo rt must st ill be com ple ted and sub mitte d . The tim ely s ubm ittal
of the se q ua rt erl y rep orts ''ill re sult in poi nt s for the ranl..ing of fu tu re projects und er the Bea ch
Management runding Assis tance Program .
18. Upon co mplet ion o f a task or the PROJECT, the LOCAi S PO NSO R sh all s ubmit to th e
DEPARTMENT a cert ifi cation o f completion. auachcd hereto as Attac hme nt G (P r ojC(t Co mpletion
Certification). A final PROJECT certification in spec t ion shall be made by th e DEPARTMENT
wi thin s ixt y (60) calendar days aft er the PR OJECT is certilicd comp let e by the LOCAL SPONSOR .
l 9 . The l.OC A I. SPO:"JSOR shall. at a minimum. comp ly with monetary limit s for competitive acquisition
of bot h ma terials and services as required by Chapters 287 and 255, Flo rida Statu te s, as applicable,
and Subsecti on 161. I 0 l ( 17), Florida Statut es, wh ich arc express ly made a part o f thi s Agreement and
incorporated herei n by referen ce as if fully se t fo rth .
A. Purs ua nt to Sec t ion 255 .0991 , r .S .. for a competit ive so licitati on fo r constru cti on services in
\\ hieh 50 percent o r more: o f the cost will be pa id fr om state-appropriated fund s which have
been appropriated at the time of the compctiti"c so li citation, a state, college, coun ty,
muni cipa l it~. school di str ict, or other political s ubdivi sion of the i.ta te may not use a loc al
ordi nan ce or regula ti on that provides a prefere nce based upon:
I) 1 he contracto r's mai ntai nin g an office or place of bus iness \\ it hin a particular loca l
jurisdict io n;
2) T he contractor's hir in g empl oyees or s ubc ontra ctors fr om wi thin a pa rticul ar loca l
j uri sd icti o n; o r
3) The co ntrac tor's prior paymen t o f local taxes, asse!>s mcnt s, or duti es ,.,,ith in a partic ula r
local jurisd iction.
DEP Agreeme11t l\o. I 4CO I , Amendm1.:11 t No . I. Pa ge 5 of 13
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B. for an} competitive solicitat ion that meets the cr it eria in Paragraph A., a sta te college, count),
municipality. schoo l distric t, or other polit ical subdivi io n of the state .\hall disclose in the
solidtation docume111 that an) applicable local ordinance or regulation does not inc lude any
preference that is prohibited by Paragraph A.
20 . The applicah le provisio ns o f Chapte r 161, Florida Stat utes, en t it led "'Dennis L. Jont:s Beach and Shore
Pre crva ti on Act'', and any ru les prom ulga ted therefrom, are expressly made a pan of this Agreement
and are incorporated herein by reference as if fully set fo nh .
2 . Each pany he reto ag rees that it s hall be solely res ponsible for th e neg li ge nt or wrongful acts of its
employees and agents. However. no thing cont ained here in shall const itu te a waiver by either pany of
its sovereign immunity or t he provisio ns o f Section 768 .2 8, Florida Statutes. Funher, no th ing he n:in
shnll be co nstrued as consen t by a stat e agency or s ubdivision of the St at e of r-lorida to be s ued by
thi rd parti es in any ma tt er aris ing out of any con trnc t or th is Agreement .
22. A. The DEPA RT MENT may tenninate this Ag ree ment at any time in the event of the fail ure of
the LOCAL SPONSOR to (ulfill any of its o b ligation under this Agree ment. Prior to
te nninat ion, the DE PARTMEN T sh all provide ten (10) calc::ndar days' written notice of its
intent to tc n ninate and shall prov ide the LOCAL SPONSOR an oppo rtu nity to consult \\ ith
the DEPARTMENT regardi ng th e reason(s) for termi nation .
Ll I he OEPART~1 ENT may tenninatc this Agreement'' ithou t cause and for its conve nience by
giving thin) (JO) calendar da) s' Millen notice to the LOCAL SP01'SOR . ~otice shall be
sufficient if ddivered purs uan t to paragra ph 7 as set forth in this Agreement.
C. The DE PARTMEl\1 may tenninate this Agreement in th e event that all tasks identified in
Att ac h ment A, G ra nt Wo rk P la n have been certified complete and approved by the
DEPARTMENT, and all eligib le re imburse ments have bee n pro\ ided to the LOCAL
SPONSOR . Prior to tenni nation. the DE PART MENT shall provide ten (I 0) calen da r days'
written not ice of its intent to termina te and s hall provide the LOCAL SPONSO R an
o pponuni ty to consult with the DE PARTMENT to \crify tha t all eligible items have been
comp leted an d reimbursed.
23. No paym ent wi ll be made for del ive ra bles deemed un sat isfac tory by the DEPA RT M ENT. In the even t
th at n delive ra ble is dee med unsa t isfac tory by th e DEPART MENT, the LOCAL SPONSO R sha ll
perfon n th e services again as needed for s ubmitt a l of a sati sfac tory ddivcrab h.:, at no add it iona l cos t
to t he DEPAR TME l"\T, wi thi n te n (10) calendar days of bei ng notified of th e unsa t isfac tory
de liverable . If a satisfactory de liverable is no t !>Ubmitted withi n the spec ified t ime fr ame, the
DE PART MEN T ma>, in it:. sole discre tion, eithe r: I) tem1ina te this Agreement for failure to perfonn ,
or 2) the DEPA RTME~T'S Project Man ager may, by letter s pecif) ing the fai lure of pe rformance
under this Agreement, request tha t a proposed Correct ive Actio n Plan (C' AP) be submitted by the
LOCAL SP01'SOR to the DEPA RTME1'T . All CAPs must be able to be imp lemented and perfonned
in no more than six t) (60) ca lendar days .
A. A CA P shall be submill ed '' ithi n 1en (I 0) calendar dayi. of the date of 1he letter request from
the DEPARTMEl\T . The CA P shall be sent to the DEPARTMENT's Project Manager for
rev iew and appro\a l. Withi n ten (I 0) calendar days of receipt of a CAP , the DEPA RT ME1'ri-
shall nottf) the LOCAL SPO~SOR in wri t ing whether the CAP proposed has been accepted .
If the CAP is not accepted, th e LOCA i. SPONSOR c:hall have ten (I 0) calendar days fr om
recei pt of the DEPARTMENT lett er rejecting the proposal to submit a revised proposed CAP.
railu rc to obtain 1he DEPA RT M ENT approval of a CAP as specified above shall resu lt in the
DE PART MENT'S tcnninat io n of this Agreement for cause ai. autho rized in this Agreeme nt.
DE P Ag ree ment No. l 4CO I, Amend men t No . I, Page 6 of I J
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13 . Upon th e DEPARTME~T'S notice of acceptance of a proposed CA P, the LOCAL SPONSOR
shall ha"e ten (I 0) calendar days to commence implementation of the accepted plan .
Acceptance o f the proposed CAP h) the OF.PARTMF.?\T docs not relieve the LOCAL
SPONSOR of any o f its obl iga t ions under the Agreement In the event the CAP fails to correct
or eliminate perfonnance deficiencies by LOCAL SPONSO R, the DE PA RTMEI"T sha ll
rl!tain the right to require additional or further remedial steps, or to term ina te this Agreeme nt
for failure to perfonn. No actions ap proved by the OEPART ME?\T or steps taken by the
LOCAL SPONSO R shall preclude the DE PARTMENT from subsequently asserting any
deficiencies in pcrfonnance. The LOCAL SPONSOR shall continue to im pleme nt the CAP
unti l all defic iencies arc corrected. Reports on the progress of the CAP will be made to the
OEPARTMl:NT as requested by the OEPARTMEN T's Project Manager .
C. Fail ure to re spond to the DEPA RTM ENT's request for a CA P or fai lure to correct a deficiency
in the performance of the Agree men t as specified by the DEPARTMENT may re sult in
termination of th is Agreement.
The remedies set fonh above arc not exclusive and the DEPARTMENT reserves the righ t to exercise
other remedies in add ition to or in lieu of th ose set fo n h abo\ c, as pc nnitted by thi s Agreement.
24 . Record s made or received in conju nction with thi s Agreement are public records. TI1is Agreement may
be unilatcrall~ canceled b) the DE PARTMENT for unla,,ful refu!.al b) the LOCAL SPONSOR 10
nllo" public access to all documents, papers, le«e rs, or other materia l made or received by lhc LOCAL
S PO\lSO R in conjunct ion with this Agreement and subject to disclosure under Chapter 119, Fl orida
St:itutcs and Section 24(a) of Anicle I of the State Constitution .
25.
:!6 .
A . The LOC A I. S PONSOR shall maintain books, records and documents directly pertinent to
pcrfom10ncc under this Agreement in accordance with generally accepted accounting
principles consistently applied. The Ot::f>AR ·1 MEN r, the State, or their authorized
representatives shall have access to such re cord!. for audit purpose !. during the tem1 of this
Agreement and for live (5) years following the completion date of' this Ag reement. In the event
any work is subcont rac ted, the LOCAL SPONSO R sh all s imilarly require each subcon tractor
to ma int a in and a ll ow access to suc h records for audi t purposes .
13 . The LOCAL SPONSO R unders tands its duty, pursuant to Sec t ion 20.055(5), F.S., to cooperate
wi th th e DEPART MENT 's In spector Gene ral in any invest iga t ion , audit. inspectio n, re view,
or hearing. The LOCA L SPONSOR wi ll comply with th is duty and ensure tha t its
subcont racts issued under t his Gra nt , if any. impose th is requi rement, in writin g, on its
subcontrac tors.
J\. In addition to the requirements of the preceding paragraph, the LOCAL SPO'KSOR shall
comp ly with the applicable provisions contained in Attach me nt II (S pecial Audit
Requirements), attached heret o and made a pan here of F.lhihit I t o Atta chm ent II
su mmar izes the funding sources supporting the: Agreement for purposes of assisting the
LOCAL SPONSOR in complying ''ith the req uiremen ts o f' Attac hment H . A re vised copy
of Ex hib it I must be pro \ ided to the LOCAL SPONSOR for each amendment that au th orizes
a funding increase or decrease . If the LOCAL SPONSOR fails lo receive a revised COP} of
Exhibit I. th e LOCAL SPOJ\SO R s hall notify the DF.PARTME~T's Grant Administrator at
850 /~45-2970, to request a copy of the upda ted infonna t ion .
DEP Agreement No . I 4CO I , Amendment No. I, Pa ge 7 of 13
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Packet Pg. 1060 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
l3 . I he LOCAL SPO>JSOR is hereby ad,i.ed 1ha1 the Federal and /or Flor ida Single Audi! Act
Requireme nt s may further appl) 10 IO\\cr tit:r 1ransac1ions tha t ma y be a result of this
Agreemen t. The LOCAL SPO~SOR s hall consider the 1:--pe of financial assis tance (federal
and /or s tale ) identified in Alt ac hm c nt H, E~hibi t 1 "hen making its detenninalion. For
federal financial assis1ance. th e I.QC AL SPONSOR i.hall utilize the gu idance provided under
OMB Ci rcular A-133, Subpart D, Sec1ion __ .210 for de tennining "helht'r the relationsh ip
n:prc)ents that of a sub recipient or vendo r. Fo r srn te financial assis1ance, the LO CAi.
SPOl\SOR shall ut ilize the fo m1 en t itled "Checklist for Nons tate Organizations
Reeipient/Subrecipient vs Vendor Dett'nnination" (fom1 nu mber DFS-A2-~S) tha t can be
found under 1he ·'Links/Forms" section appearin g at 1hc following wcbsi1e:
h11ps://a pps .f1dfs.co m/fsnn
Thc LOCAL SPONSOR should confer wi th its chief financial officer, or aud it di rector or
contac1 th e DEPARTMENT fo r assistance with q uestio ns perta ining to 1hc applicability o f
these requiremen1s.
27. In accorda nce with Section 216.347. Flor ida Statules. the-LOCA 1. SPONSO R is hereby prohibited
fr om uc;ing funds provided by this Agreement for !he purpos~s of lobbying 1he Legis lat ure , the judicial
branch or a sl ate agency . Further, in acco rd ance '' ith Section 11 .062. Florida Statutes, no state funds ,
cxclu:.ive of salaries, travel expenses, and pe r diem , appropriated to, or othen' ise availab le for use by,
any l!xecut ive, judicial, or quasi-judicial <lt'partmcnt sha ll be used by any state emplo}ec or 01her
per~on for lob bying purposes.
28 . The LOCAL SPONSOR covenan ts that ii presently has no interest and shall not acquire any interest
th at \\Ou Id conflict in any manner o r degree with the performance of sen-ices required .
29. I hi:. Agn.:cmcnl ha~ been delivered in the State of florida a nd shall Ix: construed in accordance with
thl! laws of r-lori<la . Whereve r possible. each provision o f thi s Agreement shall be interpreted in such
manner as to be effective and \alid under appli cab le lav •. If any provision o f th is Agreeme nt shall be
prohibited or invalid under applicable law, such provision shall be inefTcctive to the extent of suc h
prohibition or invalidity, without inva lidat ing the remainder of such provision or th e remaining
provision s of thi s Agreement. Any action hereo n or in eonnee lion herewith s ha ll be brought in Le on
County, Flo rid a.
JO. No delay or fa il ure 10 exercise any rig ht, powe r or remi:dy accruing to ei ther party up on breach or
dcfnuh by either party under thi s Ag re em ent , s hall impair any su ch ri ght, power or remedy of either
party . or s hall such delay or fail ure be constru ed as a waiver of any such brea ch or default, or any
s im ilar breach or default thcre afi t'r .
31. To the extent required by law, th e LOCAL SPONSOR will be self-in s ured against , or wi ll sec ure and
maimain during 1hc life of this Agreement, Workers· Com pe nsation Insurance for all of its emplo> ees
connec1ed with the work of this PROJECT. In the case any \\Ork is subcontracted , th e LOCAL
SPONSOR s hall require the subcont ractor similarly 10 provide Worke rs' Compensation Insu rance fo r
all o f the subcontractor's employees un le ss such cmplo} ees arc covered by th e prote ction affo rded b)
the I OCAL SPO\ISOR . Such self-insurance program or ins urance co,crage shall comply fully wi1h
the Fl orida Worker<;' Compensation La"', Chapter 440, Florida Statutes . In case any class of
employees engaged in haza rdous work unde r thi s Agreement is not protec1ed under Workers'
Compensati on sln tut es, the LOCI\ L SPO~SOR shall provide, and cause each s ubcont ractor 10 provide.
11dcquatc insura nce sa1i sfac tory to the DEPARTMENT, for the protect ion of its emp loyees nOI
01he rwisc protected.
DEP Agreement No. 14COI. Amendment No. I. Page 8of13
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---------------------------
.... .,
.)_ /\. . rite LOCAL SPONSO R shall sec ure an d mai ntain Com merci al General Liab ility in surance
including bodily inj ury and propert) damage. The mi nim um lim its of liability shall be
$200.000 each occurrence and $300,000 aggregate . Thi s insura nce will provide cove rag e
fo r all claims that may arise from the servi ces and /o r operat ions completed under thi s
Agreement , whet her suc h services and /o r operation<. arc b) the LOCAL SPONSOR or
an) one direct I) or in directly emp lo) cd by him . Suc h insurance shall include the State of
Flor id a as an Additional In su red for the entire length of the Agreeme nt.
B. The LO CA L SPONSOR shall secure and maintain Commercial Automobile Liabi li ty
insurance fo r all clai ms which ma y arise from th e services and/or operati ons under thi s
Agreement, whethe r such services and /or operations are by the LOCAL SPONSOR or by
anyone dire ctly , or indirec tl y employed hy the LO CAi. SPONSO R. The min imum limit s
of liab ili ty sha ll be as follows:
$3 00,0 00 Automob ik Liabili ty Co mbined Single I im it for Co mpan y Owned Veh icles, if
a pp licable
$300,000 Hired and No n-owned Automobi le Liability Coverage
C . If an) \\Ork proceeds over or adja cen t to wa ter, the LOCAL SPONSO R shall sec ure and
ma int ain, as a pplicable, any o the r type of required insurance, including but not limi ted to
Jones Act , Longshoreman 's and Harborma ster 's. or thl.' inclus ion o f any a pplicable rider to
\\Orkcr's compen sation insu ran ce. and any neccssai: "atcrcra ft insurance. with limits o f not
less tha n $300.000 each. In addi t ion. the LOCA L SPONSOR shall inc lude these
requ irements in an) sub grant o~ subcontract iss ued for the perfonnance of the work
spec ified in Attachment A, Grant Work Pl an. Questio ns concerni ng requ ired cove ra ge
s hould he directed to the LIS. De partment o f La bor
(htt p ://ww, ... tlol.gov/ow cp/dlhwc/lsco111ac .ht m) or to t he parties' insurance carriers.
0 . All insura nce poli ci es sha ll be with in!>urers li censed o r eligib le to do business in the State
of Florida . The LOCAL SPO NSO R's curren t certi fi ca te o f insu ra nce shall contain a
provis ion that the insurance will not be ca nceled for any rea son except after thirty (30)
calendar days' writte n notice (wi th the excepti on of no n-payment of premium whi ch
requires a IO·calendar-day not ice) to the OEPARTMl ·.NT's Procurement Admi n istrator.
33 . T hi s Agreement is neither intended nor shall it be co nstrued to grant any right s . privileges or interest
in any third party without the mutual writ1en agreement o f the panics hereto .
A. No person. on the grounds of rac e. creed, color, rel igion, na ti on al origi n, age, gender, or
disauili1y, s hall ~ exduded from participat ion in; be denied th e proceeds or bene fits of; or be
othe rwise subjected to discrimination in pcrfonnan ce of thi s Agreeme nt.
0 . An ent ity or affiliate \\ho has been placed on the di sc rim inator}' vendor li o;t pursu an t to section
287 .134 , Flo rida Statute , may not sub mit a bid on a cont rac t to provide goods or services to
a public entity. ma) no t submit a bid on a contrac t with a public entity for the construction or
repair of a public building or pu blic worl.., may not s ub mll bi ds on leas es of real pro perty to a
public entit ), may not a"' ard o r pcrfonn work as a co nt rac tor. s upplier , subc ontra ctor. or
consult an t under con tract wi th any public entit)', 1md may not tran sact bu siness with any public
entif). T he Florida Department o f Management Serv ices is responsible for maintain ing the
discriminatory vendor list and posts th e list on its website. Que sti ons re ga rding the
di scri mi natory vendor list ma y be din:ctcd to the Fl orid a Department of Man age ment Sen-ices,
Office o f Supplier Di' ersity at (850) 4 87-09 15.
DEP Agreement No. I 4CO I, Amendment No. I, Page 9 of 13
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35.
36.
A. The accounting systems for all LOCAL SPONSORS mu s t ensure that these funds arc not
commingled \\ ith funds from other agencies . Fund fr om each agency mus t be accounted for
~cpara tely . LOCAL SPO ·soRS are pro h ibited fr om commingling funds on either a program-
by-program or a PROJEC.T-by-PROJEC r basis. Fu nds spec ificall y budgeted and/or received
for one PROJECT may not b1;: used to suppon another PROJECT. Where a LOCAL
SPONSOR'i.. or subrecipient's. accounting system cannot compl) with this requirement , the
LOCAL SPO~SO R , or subrecipient, s hall establish a sys tem to provide adequate fund
accountability for each PROJECT it has been a\\ardcd
B. If th e OEPARTMENT finds that these funds have been commingled, the DEPARTMENT
sha ll have the right to demand a refund, either in whole or in part, of the funds provided to the
LOCAL SPONSO R under this Agreement fo r non-c ompliance with the material tem1s of this
Agreement. The LOCA L SPONSOR , up on such "ritten notification from the
DEPARTMENT shall refund, and s hall forthwith pay to the DEPARTMENT, the amount of
money demanded by the DEPARTMENT. In teres t on any refund shall he calcu lated based on
the prevailing rate used by the State Doard of Administration . Intere s t shall be calculated from
the date(s) the original payment{s) arc received from the DEPARTMENT by the LOCAL
SPONSOR to the date repayment is made by the LOCAi SPONSOR to the DE PARTMENT .
C. In the event that the LOCAL SPONSOR recovers cos ts, incurred under this Agreement and
reimb ursed by the DEPARTMENT, from ano ther so urcc(s), the LOCAL SPONSOR shall
reimb urse the DEPARTM ENT for all rec overed funds origi nal!) pro"idcd under this
Agreement. Intere st on any refund shall be calculated based on the prevailing rate used by the
Staie Board of Administration. Intere st shall be calculated from th e date(s) the payment(s) are
re co,ercd by the LOCA L SPONSOR to the date repa yment 1s made to the DEPARTMEN T
b) the LOCAL SPONSOR.
A The LOCAL SPONSOR shall not subcontrac1, assign, or t ran sfer any work under this
Agreement without the prior vvTitten consen1 of the DEPART:v!ENT's Project Manager .
Regardless of any subcont ract, the LOCAL SPONSOR i-; ultimately re sponsib le for all work
10 be performed under thi s Agreement . The LOCAL SPONSOR shall submit a copy of the
executed subcontract to the DEPARTMEt\T within ten (10) calendar days after execution .
The LOCAL SPONSOR agrees to be responsible for the fulfillment of all work clements
included in any subcontract consented to by the DEPARTMENT and agrees to be responsible
for the payme nt of all monies due unde r any subcontract. It is understood and agreed by the
LOCAL SPONSOR that the DEPARTMENT shall not be liable to an)' subcontractor for any
expen ses or liab ilities incurred under the subcon tract and that the LOCAL SPONSOR shall be
solely I iable to the subcontrac tor for al I expenses and I iabi lit ics incurred under the subcontract.
The LOCAL SPONSOR will be responsible for auditing all tra\'cl reimbursement expenses
based on the travel limi ts cstahlished in Section 112 061 , Fl orida Statutes .
I. The LOCAL SP01'SOR may a\\ard, on a compc t iti\e basis. fixed price subcontracts to
consultants/contractors in perfon11ing the worl.. described in Att ac hm en t A. Invoices
submitted to the DEPARTME~T for fixed price subcontracted activities shall be
supported with a copy of the s ubc ont ract or"s imoicc and a cop) of the tabulat io n form
for the competiti' e procurement process (Im iwtion to Bid or Request for Propo sals)
resulting in the fixed price s ubc on tract.
2. The LOCAL SPONSOR may request approval from the DEPARTMENT to award a
fixed price subcontract resulting from procurement methods other than those identified
in the paragraph above . In thi s instance, the LOCAL SPO 'SOR shall request the
advance written approval frorn thl! DEPARTME . l .. s Project Managerofthe fixed price
DF.P Agreemen t No. I 4CO I, Ame ndmen t No. I, Page I 0 of 13
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negotiated by the LOC AL SPO'\SOR . The letter of reque s t shall be supported by a
detail ed budget and Scope o f Services to be pcrfonncd by the su bc ontractor . Upon
re cei pt of the L>EPART\1E "T Proj ect Mana ger's appro' al of the fixed price am ount.
the LOCAL SPO "SOR ma) proceed in finali1ing the fixed price subcontract.
3. A II s ubc o ntracts are s ubject to the pro.,, is ions of thi s Agreement which affect
subcont racting activities .
U. The Ol~PARTMF.NT supports diver s ity in its procureme nt pro gra m and reques ts that all
su bc ontract ing opportunit ie s afforded by thi s Agreement embrace diversity cnthusi asticall).
The a wa rd of s ubcon tracts sh ou ld reflect the full d iversity of the citi ze ns of the State ofFlorida
A lis t of Minorit y Owned firms that could be offered s ubc ontract ing opportunities may be
o bta ined by contacti ng the Oflice of Suppli er Diversity at (850) 487-09 I 5.
37. Whcn applicahlc, th e LOCAL SPONSOR shall also no t ify the DEPARTMENT's Projec t Man ager of
the selection of an int en ded s ubcont racto r for a constructi on ta sk and provide a tabula t ion list fr om
which the intended subcontractor was selected. The LO CAL SPONSOR shall also prov ide the bid
fo rm for the s ucce ssfu l bidder. The LOC AL SPONSOR shall select eligible consultant s licen sed to
o ffe r se rvice s in the State of Florida for stu dies, desig n and permitting and monitoring tasks in
accordan ce with Chapter 287, F. S. lJpon th e OEPART\1ENT's request. the LOCA L SPONSOR shall
furni sh co pie s of the re s pective solicitati on docu me nts. Solicitation docum ent s include, but are not
limite d to, the so lic itati on and responses thereto, th e bid ta bu lat io n!>, and the res ult ing contract(s),
mcluding a detailed Scope o f Work .
38 . The purchase of no n-expendable equipment eostmg S 1,000 or more is not authorized under the term s
an d condition!. of th b Agreement.
3CJ. The DEPARTMEl'T may at any t ime, by wrillc n order des ignate d to be a change order, make any
minor modi fication s. as described be lo w. All change ordc:rs are s ubject to the mutua l agreemen t of
bo th partic~ as evidenced in writing . An y change, which causes an increa se or decrease in th e LO CAL
SPONSOR 's cos t or t ime , shall require fonn al ame ndme nt to thi s Agreement. Min or modifica t ion s
which will be handled wi t h a change order include noti ficat ion of a modification o f deliverable due
dates" he n such change does no t involve an exten sion of con t ra ct , and modifying the Grant Work Plan
"'hen suc h modifica t ion s would not invo lve a de crea se/increase in total cost of the Agreeme nt o r an
ex ten s ion of t he performance per iod of thi s Agreement.
40. f hc LOCAL SPONSOR shall comp ly wi th all applicab le federal, sta te and loc al rules and regulations
in providing -;e rvicc s to the DEPA RTMENT under thi s Agreement. The LOCAL SPO 'SOR
ackno" ledge s that thi s requirement include s. but is not li mited to. com pliance wit h all applicable
lcderal, s tate and local health and safct) ru les and regula t ion!i. The LOCAL SPONSOR further agrees
to include th is provision in all subco nt racts issued as n re s ult of th is Agreement.
4 I. ·1 he LCJCAL SPONSOR sha ll o bta in from each owner of up la nd pro pert)', \\hich is adjacen t to the
erosion con trol PR OJECT. a s ufficient pro pert) interest in order to construct , maintain , monitor , and
repair the erosion control PROJECT pr ior to entering each ind i\ idu al prope n y to conduct such
ac t ivi tie s.
42 If a force majeu re occ urs that causes delays or th e reasonable like lih ood of dela} in the fulfillment o f
the requirements o f this Agreemen t, th e LOCAL SPO NSO R sh all pr omptly notify the
DEPA R TME~T orally . Wi thin seven (7) calendar da)s, the LOCAL SPONSOR shall notify the
DEPARTMENT in writing of' the ant ici pated length and cause o f th e del ay, the mea sure s taken or to
be taken to minimize th e de lay and the LO CAL S PO~SOR 's intended timetable fo r implementat ion
DE P Agre eme nt :-.lo . I 4CO I , Amendmen t No . I , Pa ge 1 I of 13 Q 1 .
16.A.4.d
Packet Pg. 1064 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
of such measures . If the panies agree that the dela) or anticipated delay \\aS caused. or will be caused
b)' a force majeure. the DEPART~1E . T ma}, at its di . cretion, extend the time for perfonnance under
thi s Agreement for a period of time equal to the dcla} resulting fro m the fo~e majeu re upon execution
o f an amendment to this Agreement. Such agreement sha ll be confinned by letter from the
DEPART:v!ENT accept ing , or if necessaT), modif)ing the c"tensio11 . A force majeu rc shall be an act
of God , strike , lockout, or other industrial disturbance, act of the pub I ic en em}. war, blockade, public
rio t, lightning , fire, nood, expl osion, failure to receive timcl} necessary t hird party approvals through
no fault of the LOCAL SPONSOR, and any other cause, whe ther of the kind specifically enumerated
he rein or othe rwise , that is not reasonably within the control of the LO CAL SPONSO R and/or the
DEPA RTMENT. The LOCAL SPONSOR is responsible for the perfo rmance of all services iss ued
under this Ag reement. Failure to perfom1 by the LOCAL SPONSOR 's consul!an t(s) or
subcontractor(s) shall not cons t itute a force majeure event.
43. This Agreeme nt may be execu ted in two or more counterpart s, each of whic h together sha ll be deemed
an original, bu t all of which togethe r shall constitute one and the same inst rume nt. In the event that
any signature is del ive red by facsi mile transmission o r by e-mail de livery ofa ".pdr' forma t data file,
such signature shall create a valid and binding obligation of the party executing (or on whose behalf
such signature is execu ted) with the same fo rce and effect as if such fac simile or ".pdf' signature page
we re an original thereof.
4-1 . State and federal monitoring required b) permit is eligible for reimbursement pursuant to program
statule and rule. In order to comply" ith Flo rida Audit or General report 2014-064 regarding conflicts
of interest and to be co nsistent with s. 287.05 7( t 7Xa)( I ). rtorida Statutes , all monitoring data and
statistical analysis must be pro' ided di rect I} and concurrent I} from the monitor to the
DEPARTM Ef"T'LOCAL SPOt\SOR/pennitt ec/co nsuhant. The LOCAL SPONSOR must provide an
adequate mitiga t ion plan, consistent" ith s. 28 7 .057(17 XaX I). Fl orida Statutes, including a descripti on
of organizational , ph)sical, and electronic barrie r to be used by the LOCAL SPONSOR, that
addre ss es conflicts of interest when con t racting multi-disciplinary finllS fo r PROJECT engineering
and post-construction environmental monitor ing serv ice s, or when the PROJECT eng ineering firm
subcontracts for post-construction env ironmental monitor ing. Envir onmen tal monitoring includes
hardbottom , seagrass, and mangrove resource s. OEPART:v!ENT approval of the mitigation plan will
be required prior to execu t ion of this Agreement.
45 . This Agreement represen ts the en t ire agreement of the parties . Any alterations, variat ions, changes ,
mod ifications or wa ivers of prov is ions of th is Agreemen t shall on ly be val id when they have been
reduced to writ ing, duly s igned by each of the parties hereto, and attached to the origi nal of this
Agreement, unl ess otherwise provi ded herein.
REMAINDE R Or PAGE INTENT IONAi.LY LEH BLANK
OEP Agreemen t N0. I 4CO I, Ame ndme nt No . I. Page 12 of 13
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Packet Pg. 1065 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
IN \\'I fNFSS \\.'llEREOF, the undersigned ha\c signed and ~'<ecuted this Agreement on the
rc s pc~·tiH· date!> umlcr their ~1gnaturcs:
COLLIER COU~TY
Title Chainnan
H :ID No . 59-6000558
I oc:il Sponsors J\ ttorney
( 1 f nece ssary)
FLORIDA DEl'ARTMENT OF
EN\'IRO~Ml:"1 I AL PROTEC'TIO~
l3y~
Depanmcnt of Environmental Protection
Secretary or des1~rnec
Date : _,_/_1 _ct_f 1__.~;;..._----
Department o f J:nvironmental P
Grant Administrator
'\ ·J i\ ~< )·~~
APPROVED as io fonn and lega lity:
•i f someone oihcr than the Chainnan signs this .l\grccmen t, a rc!>olution. sta tement or other documentallon
authorizing that person to sign the Agreement on behalf of the Coumy /C'i ty mus t accompany the Agreem e nt.
Lil.1 o f A11achments 1Exhibits included ac; pan of thi s Agreement :
Specify
T)'µC
A1111chmen1
A11achmcn 1
Auachmcnt
Attachmen t
A11:11:l11ncn1
Auachmcn t
1\t1J.:hmcn1
A1rnd11ncn 1
Lener/
~umber
A
B
c
D
E
I
(j
II
Description (include number of page s)
Grant Work Plan (6 pages)
runding Eligibility (4 page)
Advanced Pa)'lncnt Jus11fica11011 Fonn (4 pagcs )
Advanced Payment lnten:st Earned Memorand um Sample (I page)
Cont ract Payment Requirements (I page)
Request fur Payment. Part s I · I\. (6 page:.)
Pro.i ect Completion Cenifica1iu11 (I page )
Special Audit Requirements (5 pag e~)
DEP Agreement . o. I 4CO I, Amendment No . I. Page 13 of 13
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A TT AC H ~1E N T A
GRA'.'i'T WORK PLAN
Project Title: Co llic!r Coun t} Beach No urishment.
Project Loca tion : The PR OJECT includes 7.5 mile s. am ong three segments o f s horeli ne\\ ithin Co llier Coun ty,
I· lorida . The segments consis t of the follow in g components: Van derbilt Beach, approxi ma tely 1.6 miles between
D[PARTMEJ\'T Mon ume nts R22 to R3 I ; Park Sho re, approximatel y 2.2 mil es between DEPARTMENT
Mo nu ments R43 .7 to R54.4 : and Naples, ap proxi matel y 3.7 mile s between DEPARTMENT Monume nt s R58 to
R 79 .
P rojec t Backgro u nd : Rest oration wa s completed in 1996 followed by nouri sh ment in 2006 & 2014. The 2006
nouris hm ent PR OJEC T included a one acre mitigatio n reef to co mpensate for damage s to nea rshore hardbonom
resou rc es. Funding ass istanc e was requested from the rcdcral Eme rgency Man agemen t Agency (FEMA) for
Trop ical Storm Fay (2008) & for T ropica l Stom1 Debb) (20 12). Federal fun din g was approv ed to mitigate for
bo th trof)ical stonn-induc ed erosio n events.
rhe PR OJECT shall be conducted in accordance \\ith the term s and conditi ons se t fonh under thi s Agreement ,
all ap pli cable OEPARTMF.N T permits and the e li gible PROJ EC1 task items es ta blis hed be low. All data
collection and pro cess ing. and the res ulti ng product t.ld iv crablcs, shall co mpl y with th e standards technical
s peci fi ca t ion s co ntained in th e DEPARTMENT'S Monitorin g Standa rds fo r Beach Erosion Control Proj ec ts
(20 14 ) and Processing Pl an and Geographic In formation System Guide line !., unl e:.s olhen' ise specified in th e
apprO\ cd Sc o pe of Work (herein afte r referre d to as SOW) for an eligible PROJECT item . This plan ma)' be
found at h!!P.:I/\\ W\\ .dep .sta te .fl .uslbeachc 'publica ti on. pdfl PhvsicalMoni toringS tandards.pdf. One (I )
el ec tronic cop) o f all written repo rt s de\ elo ped under th is Agreement shall be fo n..,ardcd to the DEPA RT ME NT,
un less othcn' is e s pecified .
The DFPAR TME N1 and the LOCAL SPONSO R agree that the estimated cos ts o f the PKOH:CT are identified
in Tab le I below :
REMA INDER OF PAGE INTENT IONALLY LEF T Bl.A:-.IK
DEJ> Agre e ment 1o . I 4CO I , Amen dment 1o . I , All achment A. Page I of 6
16.A.4.d
Packet Pg. 1067 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
TABLE I
Es t ima ted Eligi bl e Project Cost
S t a te Fcdcr.11
Tusl.. II Eligible Project Tasks Cusl Ei.1lmu1cd nr.r L ocal T o 1ol
Shnrc Project Cui.ls
(O/o)
2 .II Ocs iv.n 1111d Pcrmittinl!
2.1 Permit Moditicati..in for 2014 Collier 32.24 % s 114,701.54 $24 1.072.46 SJSS,774.00
Coum~ Nouri.~hmem Project
2 2 l'rclimi r ~'lry Coa"tnl Processes
l~e vicw Jkrv.rt
32.24% $3.733.07 $7.845.93 S I I ,!'79.00
2 .3 Pcm1it Moditic.ition for 1 ruc k Haul 40.15% $52.395.55 $77.457.13 S l 29.H52.68
!2014 )
2.•I l)cach l'roicct 15 Ycur Pcm1it 40.35% $49,132.58 $72.633.42 S 12 I , 766.00
Subtotal $219.%2.74 $399.008.94 S6 I 8 ,97 I .68
J.(I Con s truc1l o 11
3.1 Emcrgctl<.:)' ·1 ruck I lnul (2012) 32.24% SB .<>56 .00 Sl ll ,194 .00 S26,8S0.00
. ') Prc-C'on<>truc t iun ~c rviccs for 20 14 32.24% S57 .9')5.00 Sl21,8R9.00 $179,884.00
.> •• 1'ourishmcnt
3 .3
Co11s1rnc1ion Scrvicci. for 2014
N our i_., h me 111
32.24% $37,160.00 $78.101 00 S I 15.261.00
3.4 l roprcal !:>tonn Fay Nourishment 32 24% $5,459.386.59 $251,44 3. 75 $528,468.62 56,239.298.96
3 5 l rop..:al Storm [)cbhy Nouri.-.hmcnt 40 35% $2.256.4 23. 26 $130.066.67 s 192,279.51 $2,578,769.44
36 l'c riodic fruck 1 l aul Nourishment 40 .35% SI, 135.423.58 Sl.678.51J.42 S2,8 I 3,937.00
Subtotal $7.7 15.80?.85 St.620.745.00 $2.617,445.55 S I 1,954,000.40
4 .0 :vlonitorinl.!
4 .1 V cnr I l'oi.t-C'oru.truction Physic a I
Monitorinl( (2015 J
40.35'!-., S27.177.41l $40.472.52 S67,8~0.00
.u Yc:ir I l'Ol.t-Constru..:t ion B iological 40.35% $58,869.56 S87.027.75 S l45,H97.31
Munitorir1i.t (2015)
S ubto ta l $86,247.04 $127.500.27 $213,74 7.31
TOTAL PKO.I ECT COSTS S7,7 l 5,fHl9.85 s 1,926.954.78 SJ,143,954.76 $12 ,786,7 19.3 9
Ch ange s in PROJE(T costs that increase or decrea se the total funding amount s hall require a fo rmal amendment
to the Agrc cmenl.
Project Description :
The t.lcliv erablci; li s t ed below arc t o he completed by t he LOCAL SPONSOR and a p1>rovcd by th e
DE PARTMENT by the dur date listed.
TASK 2.0 Design ant.I Permitting
Tusk Oescripti on: The LOCAL SPO 'SOR '"ill acquire the profc~-;ional sen ices required for eng ineering and
dc'iign. obtainin g cm iron mental pcnn it s and other authorizations and 1he preparation of plans and specifications
fo r beac h nourishment. This it em speci fically excludes pennit applicat ion fees or an) o ther fees paid to the State
of I· lorida .
P l'rfornurn ce Sta ndard : All deliverables, reports, and monitorin g re sult s ''ill be circulated to the
DEPAR T MENT for rc,ie" and comment When th e LOCA i. SPONSOR rece ives comments from chc
DEPAR T MENT Project Manager ve rifying th at each de li verable meets the specifica t ions in the Grant Work
Plan und thi s ta ::.k descrip tion and affinni ng th a1 the del iv erable is ncccptable. pay men t will Ix: <1uthorized for
that dcl iv er:ib lc.
DEP Agre ement No. I 4CO I, Amendment No. I, Atta chment A, Pag e 2 of 6
16.A.4.d
Packet Pg. 1068 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
2 .1 Permit M od ifi ca ti on for 2014 Collier Cou nt) No uris hm en t Proj ec t
Design and Engineering Sen ices fo r the 2014 Collier Count ) Beach l'ouri shment PROJECT. Acquisi tion of
Jo int Coastal Pcnnib (JC P) fr om the DEPARTME 'T & the Un ited States Am1 7 Corps of Engineers (U SACE),
Environmental Asscsi.mcnt (EA) preparation to meet National Envi ron menta l Polic y Act ('!'\E PA ) requirements,
and in coordination" ith Federal Emergency Manage ment Agcnc} (FEMA).
lk livern hk A: Complete Permit Applicat ion resulting in Notice to Proceed (NTP) from DEPARTMENT.
T otal Cos t : $355 ,774 (OEPARTME!'IT Cost SI 14,701 54).
Du e Dut e: December 31, 2017.
2 .2 Preliminary Coa stal Processes Review
Lo ng Term Coastal Trend Analysis includ in g data s ince restoration (1996).
Deliv erable A: Long Tem1 Coastal Trend Analysis Report.
Total Cos t : $11,5 79 (DEPARTMF.N T Cost $3,733 .07).
Due Dute : December 31, 2017.
2.3 Pe rmit Modificati on for Truck Haul (20 14 )
Design and Engineering Services for the 2014 l'aplei. segment Beach Nourishment Projec t, in cluding hot spots
111 the Park Shore & "laples areas . Acquisition of JCPs from the Dt::PARTME~T & the USACE, EA preparation
to meet NEPA requirements. and in coordination"' ith i'EMA .
Deliverublc A: Complete Permit Application re sulting in Not ice to Proceed (NTP) from DEPARTMENT.
T ota l Cost: $129.852.68 (DEPARTMENT Cost $52,395 .55).
Due Date : December 31. 2017 .
2.4 Bench Project 15 Year P ermit
Design and Engineering Services for the Collier County l3cach Nourishment PROJECT multi -use permit.
A,;quisitio n of JCPs fr om the DEPARTMENT & the USACE. EA preparation to meet NEPA requirements.
Delive r able A: Complete Pem1it Ap plication resulting in Not ice to Proceed (NTP) from DEPARTMENT.
T otal Cos t : $12 1. 766 (DEPARTM EN T C ost $49, 132 .58).
Due Oatc : December 31, 2017.
TASK 3 .0 Cons truction
1 ask Descri pti on: Thi:. task includes work performed and c osts incurred a ssocia ted with the placement of fill
ma teria l and /or the construction of erosion contro l structures within the PROJECT area. The task inc ludes '"ork
a ">soc iatcd "ith eligible beach restoration const ructi on a ssoc iated \\ ith the PR OJECT s uch as those costs
approved through bid:,, and construction-phase engineering and monitoring sen ice s. Eligible costs may include
mobiliza11on, demobili 1ation, construction observation or inspecti on serv ice s, beach fill. tilling and scarp
removal, erosion control structu re s, dune stabilizat ion measure s and nati-.c beach-dune vegetation . Construction
shall be conducted in accordance with an) and all permits issued b) th e DEPART'v1El'\T. The Grantee will
submi t a c onc;tructi on acti\ ity package for task \\Ori.. completed during the period . The construction act ivity
package must include:
( 1) /\n itcmited summal) o f the material s, lab or. or services to idcntif) the natu re of th e "ork
per fo rmed; the am ount expended for s uch work: the nnmc of the person/ent ity providing the service or
pcrfomiing the work ; and proof of payment of the invoices. the period activir) was performance: and
DEP Ag.n:1:111ent o. I 4CO I, Amendment No . I, i\ttachment A, Page 3 of 6
16.A.4.d
Packet Pg. 1069 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
{2) A cenilication signed by the Grantee's Project Manager as 101hc currenl cost of1he PROJE CT;
1hat the 111a1erials, labor, or services represented b) the im oicc have been sa ti sfactorily purchased or
pcrfonncd and app lied to 1he PROJE CT ; that all funds C1'.pendcd to date ha' e been applied toward
co mpleting 1hc PROJECT, and
(3 ) /\ cenification signe d and scaled by 1he Engineer responsible for over:.ceing co nstructi on sta t ing
th at cquipmcm, materials. labor and services represented by the construct ion invoices ha ve been
sat isfactorily ill\Oiced, purchased, recei ved, appro,ed and applied to the PROJECT, as desc ribed in the
Gram Work Pla n, in accordance "ilh construction contract documents ; th at pa)1ne nt is in accordance
with construction contrac t prov isions; and th at co nstru ct ion , up to the point of the request, is in
compliance with the contra ct documents; and identifying all additions or deletions to the PROJECT
which ha"c altered th e PROJECT's performan ce s tandards, scope, o r pu rpose since the iss uance of the
OEPARTM ENT construction permit.
Pcrfo rmuncc St und a rd : The DEPARTMENT's Project Manager will review the co ns1nict ion activity pa ckage
10 ve ri fy t hat work is being performed in accorda nce with th e constniction contract documents and specifications
in thi s task description
3.1 Enu:rgcncy Truc k lla ul (2 012)
/\cti\ ities included two hot pol nourishments at Vanderbilt and Naple~ beach segments prior to major
nouri hmcnl PROJECT.
De liv e r able A: PoM-Construclion Report .
Tota l Cost : $26,850 (D EPARTME '.'I T Cost $8,6 56).
Due Dat e: December 31, 2017 .
3.2 Pre-Cons t ructi o n Scn ·ices fo r 2 0 14 '.'lo u r is hmc nt
Activities mcludc Cou nty bidding assistance, Unite States Fish & Wildlife Scrvict.: (USFWS) Biological Opi n ion
(BO ) a'isistance. di\ ing survc~s and monitoring of hard bo tt om resourccc;. and in coord inati on \\ ith FEMA.
Dcl ivcrn b le A : Bid Tabs award documentatio n for Construction pha se .
T o t11I Cost : SI 79,88 4 (D E PARTMENT Cost SS7,995).
Due Dat e: D~cembcr JI, 2017 .
3 .. l Cons t r uct io n Se rvices for 2014 No u ris hme nt
Activities include the s ubrni ua l of a monitoring rep on of constru cti on , in coordination with (FE MA ). for the
2014 Collier County Beach Nourishmen t PROJEC T, by a professional engineer registered in the State of Florida
t hal 'crifics sand placement and pay volumes and confinns removal of all equipment from beach . The
certificati on shall confirm that heach access points are rctumed to a remediated condition.
Dc l iven1b le A : Immediate Post-Construction Monitoring Rcpon .
Tot a l Cos t : S 115.26 1 (D EPARTME l'\T Cost $37 , 160)
Due Da t e: December 31. 2017.
3 .4 Tro pica l Storm Fa ~· FEMA No uris hme nt
Construct ion of a hurricane recover) nourishment to repair damages sus ta ined during Tropical Stom1 Fa) was
cc mpleted in Januar). 2014 . Tasks eligible fo r cost sharing includ e sand placement and all related managemen t
i.~·n ices required for the implementation of the PROJE CT. PROJ EC'l will be cost s hared with assistance fr om
rEMA .
DEP Agreement No . I 4CO I , Ame ndment o . I, /\ttnchmcnt A, Page 4 o f 6
16.A.4.d
Packet Pg. 1070 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
Dr l ivc r ablc A: Certitica1ion o f completion of construction for the 2014 Tropical Storm Fay storm repair
11ouri!>hmc:111.
Tota l Cos t : $6.239.298.96,. o n-federal cost $779.912.37 (UE PART '.\1 £NT Cos t $251.4'13 .75).
Due Du t e: DccemberJ l ,2017.
35 Tropical St orm Deb by FF:M A No uris hm e nt
Con~truc1 ion of a hurricane recovery nourishment to repair damages s ustained duri ng Tropical Storm Debby" as
completed in December, 2014. Tasks eligible for cost sharing include l>and placement and all re lated ma nagement
services required fo r the imph:mcnta1 ion of the PROJECT . PROJ EC'I "ill be cos t shared "ith assistance from
FE MA .
Deli vcrnhlc A: Certification of com p le t ion of construction for the 2014 Tropical Storm Debby storm repair
nourishment.
To tal Cos t : $2.578,769.44, Non -federal cost $322.346 .18 (OF.PA lffME NT Cos t S 130,066.6 7).
Due Date: December 3 1. 2017.
3.6 Per iod ic Truck Hnul Nouri s h men t
The local s pon so r conducts in terim erosio nal hot spot nouri sh ment along the Collier County Beach ourishment
PROJECT, o n an ··a s needed" basis, in order to extend the life of the PROJECT and to protect any threatened
upland structures The local sponso r ide nt ifies hotspot formation 1hrough annual monitoring program and routine
PROJEC r i11spections.
When a hot spot is identified, the loca l sponsor" ill develop a Scope of Wor!.. \\ ith their Gene ral Contractor and
submit the Scope of Work to the PROJECT \fanagement Section of the Bcach Managcment Funding Assistance
Program (BYIFA) for re' iew and approva l. The Scope of Work" ill contain a full description of the work 10 be
pcrfo m1cd . loca t ion o f the sa nd placement, estimated \Olumc s of fill mate ria l required. estimated budget, and
constnicti o n schedule with completi on date . T he Local Sponsor mu~t receive wri11cn approval of the Scope of
Work via email from the DEPARTMENT's Projec t Manager prior to initiating construction activities. If
additional material i:. req uired to complete the nourishment , written appro' al from 1hc Project Manager will be
re quired to allow for reimbursement for additional material requ ired .
All activitie s will be conducted according to the Joint Coastal Pe rmit (JCP) 033 I 817-001-JC, including the
authorized bcnn fill templates and authorized upland or stock piled sand sources. Upon completion of the truck
haul no u ri~hment, the local sponsor will submit an inv oice for reimburseme nt which co ntains a summary of all
t ruck weight ticket s indicating the actua l amount of ma terial purcha sed and used in the cons truction. General
Services for placement and berm contouri ng activitie s should he included in the price of the fill material.
Rlimburscment is als o authorized fo r an immediate post -con struction survey to be pcrfom1ed by t he Local
Sponsor's Suf\cying contractor, in order to quantify and ve rify sa nd placed in the permiued template . First year
funds may also be used to reimburse charges for pe nnit-required QNQC sa nd sampling to confirm sand quality .
Con tracted fund s may b~ u:.cd for succe ssiv e events until funds are exhausted.
Dr livcrnblr A: Immedi ate pos t-construction report for truck ha ul placement events, including summary of all
In ck ticket s detcnnining the ,ofume placed anci PROJE CT completion profile sun e) o f the PROJECT fill
1emplate. (JCP 033 18 I 7-00 I-JC).
T otal Cos t: $2,813,937 (DEPA RTM F.N T Cost $1.135,423 .58).
Due Date : As needed" hilc funds remain or until December 3I,2017.
TA SK 4.0 Mo nito r ing
T as k Des c rip t ion : This task includes a monitoring program conducted in accordance with the requirements
speci fied in any and all permits iss ued by the D E PARTY!E~T and the US Anny Co rp s of Engineers (USACE).
DEP Agreement No. 14COI, Amendment No . I, Allac hment A, Page 5 of6
16.A.4.d
Packet Pg. 1071 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
A mo nitoring pl an must be submitted and approved in writing by the DF.PAR1 l'v1 E ~1 prior to the initiation of
moni tor ing ac ti vi tie s. ·n1c pl an shall be deve lope d in a manner which" ill coordinate the moni toring activities
as:.0cia ted wi th current s horeline stabil ization projects located" ithin or adjacent to the PROJ ECT area and with
the DEPAR f MENT's Regional Coastal Monitoring Pr ogram.
P erfo r mance Sta ndard : All delherables, rcpons. and monitorin g resu lt s ''ill be circulated to the
DEPARTMFNT for re \ ie" and comment. Whe n the LOCAL SPONSOR receives com me nts from the
DFPARTMF.NT Projec t Ma nager verifying that each deliverable meet s the specificati ons in the Grant Work
Plan an d thi s ta sk description and a!linn ing that the deliverab le is acceptablc, pa) ment will be au thorized fo r
tha t deliverable.
4.1Year1 Pos t -Co nstru cti on Ph ys ic11l Monitorin g (20 15)
Po st-Co ns tru cti on su rveys and rep orts for Year I phys ic al mon itori ng of the 2014 FE MA ass isted hurri ca ne
recovery nouri shmc:nts , as required by JCPll 03318 I 7-00 I -JC.
Ucliverable A: Ye a r I (2015) Annua l Phys ical Monit oring Rep ort . (J CP 0331817-00 I-J C).
To tal Cost : $67,850 (DE PARTMENT Co s t $2 7,377.48 ).
Du e Date: December J I, 2017.
4.2 Ye~1 r I Pos t-Co nstruction Bi olo gical Monitoring (2015)
Po>t-Cons tru ction surveys and repons for Year I biological mo nit oring o f the 2014 FE MA assis ted hurricane
reco,ery nourishment s. as requ ired by JCP# 0331817 -0 0 I-JC.
D<'lh•e rabk A: Year 1 (2015) Annual Physical Monit ori ng Re pon . (JCP 0331 8 17 -00 I -JC).
To t a l Cost: 145,897 31 (Df.PARTM ENT C os t $58.869.56).
Due Dat e: December 31. 2017.
'\;QTE: T he d eli verable d ue dates establis hed in this Gra nt Wo rk Pl an ind ic ate th e tim e by which a
d rlivcr a bl c is received nnd a pproved for co s t s harin g. The d nt cs d o not nec ess arily correspond with
permit r equi red due dates. T he Local Spon so r mus t mee t th e term s o f th e perm it for co mpliance.
All Tasks arc C ont ractunl Serv ices.
DF.P Agreement No . I 4CO I. Amendmen t No. I , Atta chm ent A. Page 6 of 6
16.A.4.d
Packet Pg. 1072 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
ATIACHMENT ll
F UN Dl NG ELIGIBI LITY
C OLLIER C O UNTY BF.A C ll NO UR I HMF.11\T
Project 13Clundal} · 350' :.outh of R22 to R3 J.
Approximate Shoreline Length: 8,412 FEET
Public A '•'"SS
Locati on'Na mc Address R-
Mon
Dclnor Wiggi ns R-22
State Recreation
Arca
La !'lava R-26
Vandc rhilt R-29
Beach Road
Total clig1blc s horel ine len gth: 7,230 FE ET
Torn! project shoreline length : 8.412 FEET
Type of
Access
Pri ma ry
Hotel
Primary
Percen t cl1giblc for Stale funding: 85 .94 PE RCENT
Width of Total
Access/ Uni ts or
Frontage Parking
Spaces
60 340
360 0
130 167
O\crall project cost sha re compi led from all th ree segments: 40 .35 PERCE:\1
Public
Units or
Parki ng
Soac~s
340
0
167
Eligible
Shorelin e
(ft) fr om
Parking
2640
0
4040
I
DE P Agreement No. 14COI, Amendment No. I, Alln chmc nt B. Page I of4
Elig ible
Shoreline
(ft )
2700
360
4170
16.A.4.d
Packet Pg. 1073 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
Ft;1'DING F.LIGllllLITY
CO LLIER COUJl.;TY UEA C ll 1'0\JRISHM EN T
Ptt rk S hore Segment
Project BoJndary : soo· nort h of R43.7 to 390' sout h of R54.4
Appro:-.ima tc Shoreline Lengt h: 11,438 FEET
Public Access
Loca ti on/Name Address R· Type of
Mon Access
C lam Pa !>s Park R-44 Prima ry
Horizon Way R-52 Secondary
Ycdad o Wa\ R-53 Secondarv
To1al eligible shore line lcng1h : 6,020 FEET
To1al pwj ccl shoreline length : 11,438 FEET
Width of
Access/
Frontage
3345
60
60
Total
Uni ls or
Parking
Soaccs
172
53
37
Percent eligible for State funding : 52 .62 PE RCF.:\T
Overall project cos1 s hare compi led from all three segm ent s: 40 .35 P ERCE~T
•overlap
Public
Uni1s or
Parking
Soaccs
172
53
37
Eligible
Shoreline
(ft ) fr om
Par kin 1.1
355
1661
1954
DEP /\grcemenl No. l4COI , Amendment >Jo . I, A11achmc111 B, Page 2 of4
Eligible
Shoreline
(ft)•
2285
1721
2014
16.A.4.d
Packet Pg. 1074 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
FU~O I NG ELIGIR ILI TY
C OLLIER COU~TY BEAC ll NOUR1 S H~1 f.NT
~n pl es Se gm ent
Project Boun dary: l ,050' north of RS8 to R79
Approximate Shoreline Length : 9.375 FEET
Public Access
Locati on/l\ame Add ress R-Type of Width of
\.1 on Acces s Acce ss/
Frontage
Edl!ewa ter I lote l R-59 l lotel 265
Lm,dcnni lk Park R-61 Prim ary 920
s•h A \'enue North R-Secondary 60
63 .5
7th A venue North R-64 Secondary 60
Nonh Lak e R-Secondary 60
A\enue 6 ~.5
6t h Avenue North R-65 Secondarv 60
5th Avenue No nh R-Secondal) 60
65.S
4 th Aven ue No rth R-66 Second al"\ 60
3rd A venue North R-Secondaf") 60
66.5
2nd A venue North R-67 Secondary 60
I st A venue No rth R-Secondary 60
67.5
Cen tra l Drive R-6 8 Secondarv 60
I s t Avenue South R-Secondary 60
68 .5
2nd A venue South R-69 Secondarv 60
3rd Av enue South R-Secondary 60
69 .5
4th Av enue Sou th R-70 Secondarv 60
5th /\venue Sou th R-Secondary 60
70 .S
6th A venue South R-71 Sec on darv 60
7th A venue South R-Secondary 60
71.5 I
8th Av enue South R-72 Secondarv 60
9 th A' enue South R-Secondary I 60
72.5 I
I 0th A' t:nue Sou th R-73 Secondary 60
I I th A veriue Sou th R-Secondary I 60
73.S I
Oroad A' enuc I R-7 4 Secondarv 60
12th A venue So uth i R74.S Primarv 60
13th Avenue So uth R-75 Secon darv 60
Total
Uni ts or
Parking
Spaces
0
210
21
12
38
10
0
15
14
16
17
12
16
II
14
IS
56
12
16
11
I S
21
13
48
107
31
Public
Uni ts or
Parking
Soacc s
0
210
21
12
38
10
0
IS
14
16
17
12
16
11
14
15
56
12
16
l l
15
2 1
13
48
107
31
Eligible
Shore lin e
(fl) fr om
Pa rkin I?.
0
5280
1109
634
2006
528
0
792
739
845
898
634
84 5
581
739
792
2640
634
84 5
581
792
1109
68 6
2534
5280
1637
DE P Agreement No . 14CO I, Amen dment No . I, A1tac hm cnt B, Page 3 of 4
Eligible I
Shoreline
(ft)*
265
6200
1169
694
2066
588
60
852
799 l
905
958
694
905
641
79 9
852
2700
694
905
641
852 I
1169
746
2594
53 40
1697
16.A.4.d
Packet Pg. 1075 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
i Loca ti on/NJ mc Addn::ss R-I Type of 1 Wid th of
~I o n Acce ss Access/
I I Front age
I
I 14 th Avenue So uth I R-Second al) '60 I
75 .5 .
I 5th A\ enue South l R-76 Secondarv 60
16th A vcnuc Sou t h I R-Secondary 1 60
I 76.5
17th Avenue So uth R-77 Sccondarv
18th A\cnuc So uth R· Secondary
77 .5
19th A venui: So uth R-78 Secondarv
21st Avenue Sou th R-Secondary
78 .5
Tota l eligible shoreline len gth : 18.410 FF.ET
Total project s horeline length : 19,375 FE ET
60
60
60
60
I
Total
l 'nitsor
Pnr\..ing
Soaccs
30
18
30
10
39
0
0
Percen t eligib le for S1a1e fun di ng : 95.02 PERCE T
o,crall pmjcct cost s hare com piled fr om all three seg ments: 40.35 PERCE 'T
•o,erlap
Publ ic Eligible
Unib or Shoreli ne
Parking (ft) fr om
So aces Park inc.
30 I 584
18 950
30 1584
10 52 8
39 2059
0 0
0 0
OEP Agree ment o. I 4CO I , Amendment No . I, /\1tach111en1 U, Page 4 o f 4
Eli gib le
Shoreline
<fW
1644
1010
1644
588
2119
60
60
16.A.4.d
Packet Pg. 1076 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
A TTAC ll~ F:~T C
F lo r i d a De partm e nt o f f.n vi r o nme nt a l P r o t ecti o n
ADVANCE PA Y'1 ENT J VS TI F I C ATON FO R M
P E P 55-222
Rt qulrtd S igm11urt): Original Ink
t;se o f thi s form is n ot requi red unless the adva n ce request ed requires t h e p rior a pproval o f the Fl orid a De partme nt
o f F in a n cia l Sen ·ic cs (OFS). Fo r advance r eques t s th11t arc equa l t o o r less tha n the pur chas in g thre.s h old of category
tw o as dclim .. '<1 in Section 287.0 17, F lorida Statutes, a nti meet o n e o f the advance payme nt r eq u ir e ments identified
in Section 215.422 ( I 4), Florid u S ta tutes , use o f this form is waived . H oweve r , the pu rch ase r eq ui sition o r contract
r eview for m must clcu rl y identify th e criteria be in g me t under 2 15.4 22 (14), F lo rida S t a tutes th a t a llows th e advance
t o be mad e w itho ut prio r OFS approv al.
A letter r eques t ing a d vance pay ment fro m the rec ipi ent, o n its lette rhead , mus t be a ttach ed. The DEP Progra m
A r ca shoul d forwa rd this informa tion to th e C ontrac t Dis burscm e nts Sect io n a t M S 78. T h e Contract Di s bu rsem e n ts
Secti o n will fo rw ard req u ests for a d van ce payment t o OFS fo r review a nti lcgi'>la ture co ns ulta tio n , as a ppro p ria te.
Name /Addre ss of the Vcndor/Re ci oient :
Conta ct Perso n/Ph one No.:
l\l'!.recrncnt ~o./Purchasc O rd er No . (if known):
Co mmoditie s/S erv icc:./Proiect Descriotion:
Organiza1ional Structure
(i .e. local aov't. non-p ro fit coroorat ion, etc.)
Value of Pu rchase or Urani:
Advance Payme nt Am ount Req uested :
LJ 90 da) S SlatlUp LJ f'u ll Contract Period
D Quane rl) D Oth er (specify):
Per iod Advance Pa\ menl to Cover:
Indicate Statutorv AuthoritY : 215.422 F.S 216 .181, F.S.
GAA Year and Linc Item In fo: SFY: I Lin c hem: I
DEP Agreement No. I 4C O I, Amendment f\o . I, Attachment C, Page I of 4
16.A.4.d
Packet Pg. 1077 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
I. Reaso n advance payment is req uired:
2 . T he following information req uired for adva nces r equested pursuant to 215.422, Florida S t atutes (and th e
OFS's Re ference Guide for S tate Expenditur~s) w hic h exceed the pu rchasing thres hold of cat egory two as
d efined in 287.017, Florida Statutes.
A. Do ument, if appl icable, the cost savi ngs to be incurred as a result of an advance payment that are equal or greater
than the amoun t the Sta te \\Ould earn by inv esting the fu nd s and paying in arrears. Inc lude the percent (%) savi ngs to
be realize d. In ca lculatin g the percent savings as compared to the percent that can be earned by the Sta te, infonnation
ma) be obtained fr om the DFS, Di vision of Trea ury at 850/413-3165 regarding the current Treasury earnings rate.
ll. Document, if applicable, ho" the goods or services are essential to the operation of th e Depanmcnt and why they are
a'ailablc only if ad' ance payment is made :
C. Identify the procurement meth od used to select th e vendor .
DEP Agreement No . I 4CO I, Amendment No. I, Attachment C, Pa ge 2 of 4
16.A.4.d
Packet Pg. 1078 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
3. The fo llowing informa ti o n required for ath•ances t o Gov<>rnmcntal Entities und Non-Profits pursuant to
216.18 1, F lo rida S tatutes. (Lim ited to GAA Auth orized, S t atu to rily Autho riz.e<l , and Grant & Aid
Annr ooriatio n Catc1w ries OSXXXX or 14XXXX)
A. The entity ack now ledge s the requirement to invest advance funds in an in te rest bea ring accou nt and to remit inte rest
eamed to the Department o n a quarterly basis .
Pro' idc a de scripti on of ho" the entity in te nds to invest th e advanced funds and track the interest earned on the
adqmccd fund s:
Rcm illance s mu st: I) be identified as interest earnings on advances, 2) must ide nt ify the applicable DEP Agreement (or
Con tract) No ., dnd 3) be forwarded to the fo llowing, address:
florida Department o f Environ men tal Protecti on
13ureau o f Finance and Accounting
Receipts Section
P.O. Dox 3070
Tallahassee, Fl orid a 32315-3070
DEP Asrccmcnt o. I 4CO I , Amendment No . I, J\t1ach1m:11t C, Page 3 of 4
16.A.4.d
Packet Pg. 1079 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
3 The r ec· ·e t p ov"d t' tcd b d g t fo e ch q rter co •crcd by the agre ement T he 1p1 n mu s r I can cs 1ma u e r a u a ' .
s umm a ry in for mation should include sala ries, frin ge ben efit , overhead, co ntracts (s pecify se n ·iccs to be
con trac ted o ut), eq uipment, if authorized (s p ec ify item s to be purchased ), s upplies, t r avel, and oth e r
co s ts.
A sample s ummary fo rmat is prov id ed below . The summary should incl ude the breakdown for each q uarte r of
th e agreement period .
De sc ription First Seco nd Third Fourth Qu a rter
Quarter Quarter Q u a rte r -Salarie s
(ide ntify ocrsonncl/titlcs)
Fr inge Bcnclits
C oncrac tu al Services
(lis t services and estimated
cos ts )
Equ 1oment
(identi fy each it em and cost)
Supplies
Tra,·cl
Other (soecifv)
Ove rhead /lmlircct
Total:
Ce rtification St atement
T he forgoin g infomiation is presented 10 the Florida Department of Environmental Protection in support of o ur
req ues t for advance payment. I ce rt ify that the info nnation pro' idcd a ccurately reflects the financial issues
fa c in g the entity at this t ime .
By:
T ype Name of Signatory: Date
Title: Chief Fin a ncial Officer or designec
J>EP Program Area R ev iew/Approval
R eco mme nd a ti on : O A pprovc Reques t O Dcny Requ es t
By: Date :
Ty pe Name of Signato ry:
I Titk: Bureau : Di\'i sion :
D EP /\grc emcnt No. l l\CO l, Amendment No. I, /\11achmcnt C. Page 4 of 4
16.A.4.d
Packet Pg. 1080 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
ATfAC IIM F:.NT IJ
ADVA~C E PAYMENT -I NTEREST EARNED M EMORANDU M
"SA MPLF. DOCl'M f."{\°T "
TO · Dena VanLandingham , Beach Management Fundi ng Assistance Program , MS!i360 I
FROM : Lydia Louis, Fi nance and Accounting Direct or. Bureau of f inance and Accounting. MS#78
DA f E:
SlJBJEC1 : Advan ce Payment DEP Ag reemen t l\o.: X X XX
BECP Pr ojec t :-Jo .: XX X X
Interest Due to DEP: (Quancr ly)
Pu rs uan t to Sett io n 216.181 (I 6)(b), Flo rida Sta tute s. advance payments mu st be deposited into an interest bearing accoun t until all fun ds
have bee n depict ed. In order to comply with thi s stat ute , advance approval of the State Chi ef Financial Officer, and the tenn s of the
above referenced contract, the foll owi ng information is needed for our records 11 0 later t\\Cnty (20 ) da ys fo ll ow ing each calend a r
q ua rte r (i.e. January 20. April 20, .luly 20. a nd Octoher 20 .)
I.
2.
3
Ad,anc e fun ding disbursed (date ofdisbursement)
Advanced funds e>.pended b} co ntractor covering period of
(ci greemelll eucllliQn) to (t'nd o[most recent calendar qtr)
Ralcincc advance funding pn nc 1pal available
Intere st earne d on ad vanced fu ndi. cove ri ng peri od of
<e g r!!ffll('llf ru+ut1m1l 10 {mtl o(most recent rolt1nd<1!..fJ!.!J
s~~~~~~~-
4 . Amoun t of intere st paid to DEP as of (end of most r ece nr cakndclf· atr) $ ________ _
5. Balance Du e to DEP as of(end o(most recel/f cqlemlar qtr)
(Project Manager's Signatu re) (Date )
S peci a l Instructi ons: Ir rhc grant/contract s pedfies that any acc ru ed inleresl th11t is based upon a grant/co nt ract advance
pay mcnt(s) will not be paid to OEP until after terminatio n of th e i;runt/controct , the ad van ce fund recipient s hall complete
r eport Items I a nd 2 only for the first three quarters o f the s t a t e'~ fi sc al ye ar. The re port for the stute's fourth fi sl'a l ytar
quarter shall in clude item s I , 2, 3, 4, and 5. Items 3, 4, a nd S \1 ill he th e life to date int er e~t.
If the contrnet srnt es thut 110 inte re st is due, qua rte rly repo r ts of un ex p end ed ad va nces arc r equired , lin es I a nd 2.
Th e li nes I a nd 2 re po rted a mo unt s arc on a cash basis for th e ad\a ncc pa) mcnt principa l. Do no t includ e r eceivables, payables,
o r Interest pre' iously p a id to OEP.
If th e gra11t/co n1ra ct r eq uires qu arre rl) accrued interes t pa) ments to l>f.I'. th e fund r cci1>icn t mu )t co mplete item s I th ro ugh 5
fo r ca r h q un rtc r l) repo rt .
Pa) m<•nts o f int c re ~1 due to OE P s hall be paid within the s pe cifica tion s o f the co ntract /g rant.
Th11 n l. you for )OUr coo per a ti on in providing the above inform a ti on . If yo u h1l\'e qu est io ns, plea)C contact Lydia Lo uis (850)
2.i5 -2-l5 2 in th\' Co ntracts Di s burse ment Sec ti on .
OE P Agre ement No. I 4CO I , Amendme nt ?\o . I , Att ac hme nt D, Page I of I
16.A.4.d
Packet Pg. 1081 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
ATIA C H~EN T f.
Florida Department of Environme ntal P ro t ec ti o n
D EP 55-21 9 Co ntra ct Pa ~me nt R eq ui r e m e nt s
R equ ir ed S ignntures: No S ignature
Im oiccs for cost rc1mbun.ement con tracts must be supported by an itemized listing of c>.pcnd1tures b~ category (sal af). tra-.el , expe nses ,
et c .) upportin g documcn 1at1on must be provided for ea ch amount fo r which rcimbursl!ment is being claimed indicating tha1 the item
ha:. been paid . Chec k numbers ma) be provided in lieu of copies of actual check!>-Each piece of doc umenlat ion should clearly reflect
the date ~ of service Onl) expenditures for categories in the approved con trac t budget should be reimbursed .
Listed bdow arc examples of the 1ypes of documentation rep resentin g the minimum requi rements ·
(I ) Salaries
(2 • Fringe
Oenefits
(4) Other
direct
cos ts
(~) ln-houM:
charge~
(t>) Indirect
costs
A payroll register or similar documen tation should be submitted J'he payroll
regis ter i.hou ld show gross salary charges, frin ge benefits, other dedu ction s and net
pay . If an individua l for whom reimbursement is being claimed i:> paid b> 1he hour,
a documen1 ref1ec1 ing the hours '"orkcd time s the rate of pay will be acceptable .
rringc Benefit s should be supported by invoices showrng the amount paid on
behalf of the employee (e.g., ins urance premiums paid). If the co111ract spmlicall>
slate s that fringe benefits will be based on a specified percentage rather than the
actual cost of fringe benefits. then the calculation for the fringe benefits amount
must be sho'' n.
facep1 1011 Go-.emmcntal entities arc not required to provide check numbe rs or
copies of checks for frmge benefit s.
Reimbursement for travel must be in accordance "ith Section 112 .061, Fl orida
Statute s. "h1ch includes submission of the claim on the approved State trave l
voucher.
Reimbursement will be made based on paid invoice s/receipt). If nonexp<.'.ndablc
pro pert y is purchased using State funds, the contrac t sho uld include a provi sion for
the transfer of the property to the Slate when :>er' ices arc terminated .
Documentation must be provided to show compliance with Department of
Management Se rvices Ruic 60/\-l.O 17, Florida Administra t ive Code, rega rd ing
the requirements for contracts which include services and that provide for the
contractor 10 purchase tangible personal property as defined in Section 273 .02.
Florida Statutes . for su bsequent tran sfe r to the State.
Charges which may be of an internal nature (e .g, po)tagc. copies. etc) may be
reimbur.;ed on a usage log "hich sho,,s the unit s time s the rate being charged . The
rates must be reasonable .
If the contract specifics that ind1rcc1 costs "ill be paid based on a )pcc1fied rate ,
then the calculation sh ould be shown.
rhc f1 1mda Department of Financial Services. onlinc Reference Guide for State Expenditures can be found at this web addres s:
llllp "'''".!ldfs com aadir 1efercni.:e guide htm .
Dl::P Agreement ~o. 14COI , Amendment No. I, Attachment E, Page I o f I
16.A.4.d
Packet Pg. 1082 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
AITA C llM E ~T F
FLO RID A DEPARTMF,~T OF EN\'JR O I'\M EN T A L PR OT ECT IO~
BEACH MA~AG EM ENT F UJl\DI NG ASSISTANCE PROGRA M
R E Q U EST FOR PAYM ENT -P ART I
PAY M E~T U'.\>1MARY
NAME O F P ROJ ECT : Collier County Bc-0ch Nourishment
LOCA L S PO NS OR: Collier Coun tv
REMl'IT AN C E ADORESS: _ -----------------------
OEP A g ree ment Number: 14COI
Billi ng Numhl'r '"": ------
Billi ng. T) pc · 0 lntl'rim Billing 0 Fina l Billing
Costs I n c urred T hi s P aym l'nt R equest :
Fe dera l Share• s ______ _
•if applicahle
Cost Summary:
State Share
$ ______ _
State Funds Obligated$ _______ _
Less Advance l'ay $ _______ _
Less Previous Payment $ ________ _
Less Previous Retained $ _________ _
Less 1 hi s Payment $
Less ·1 his Rctainagc (I 0%) $ _______ _
State runds Remaining$ _______ _
Loca l Fund s Obligated$_
Less Adva nce Pay S ____ _
Les s Pre\ ious Credits$ _____ _
Les s T his C redit $
Local Funds Remaining$ _____ _
Local Share
$ _____ _
Total s ______ _
DE P Agreement No . l4COl, Amendment No . I, Auachmem F, Page I of6
16.A.4.d
Packet Pg. 1083 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
amc of f>rojcct
n llling umber:
DEP J\greem..:nt Number: -------
Vendor In voice C heck
FLORJOA DEPART:\t E~T OF ENVIRONME~TA L PROTECTION
RF.ACH MASAGE,1£NT FUNOl~G ASS I STANCE PROGRAM
REQU EST FOR PA Y MENT -PART II
13ilhng Period (I) -------------
Person Completing Fonn & Telephone ?-:umber (2)"
REIMBURSl::M ENT UETA I L
Federal Non-
Eligible % Ftd Share o f federal
S h are l n\'Oict
"lo
State
Item II No mt 'umber Im oict Numbrr Deliverable In\ uict Cost S hare Sha r t
Da te Number (3) Am ounl(4) (5) (6) Amount (9) 111 •• (8)
.
------
--
To11ls .
Total Du r to Loca l Sponsor (I S ) _________ _
rorm ln<trudlO~~
State
S han :
(10)
so.oo
.
I B1lhng Peru ii Shoo Id rclle.i In' 01cc s<n r~cs pc:rt llrmcd date tb<gmmng <Idle • car trc ~l d3le of sen 1cn. cnJ d31c • latest d3tc of sen recs performed)
2 Pe<'nn rc'P' nsrblc IN ~omplctrn~ 1h1s form Please 1dcn11f) the person rcspons1bk flY cu mpktrng rnfom1a11on 1f cl11nf1ea11 0111s needed
) l)C'l1\Crahlc • '"1u\l ldcnUf) ti.:Ufnf"JICl~~ dch\cra.hlC(~) (or c:ach 10\0ICC fl ln\\ilC~ co-.ch mulUf'k dCh\·crabJcs . tha& IO\utC C: \\OUld be li.St~d multiple llMC'S. a hnc Item fof ca.:h d<
4 lnH•tCC A Int; JOI
5 H1&1hlc Co~. ln,u1~c nmount p31d b> I ocal SpC1nsor !cs~ 1nchg1blc e.ist for I.inc hem l>ch\Ctahlc onl»
6 ~. rcderal !:>hare If a pphcahlc lhr> sh ould bc lhc percentage hstcd rn Agreement fcJcr31 Share v.111 be h ~led on f Jblc I 11 oppheablc
7 hdcral Shn·c lfapphcablc, Local !:>pnnsor v.111 mullipl} Eltgiblc Cost b) federal Sh:uc Pcrccnlllgc
S Non-rcdcral Shtuc r:1ti;1blc Cos1 (5) minus Federal Sha re of Invoiced Amount (7)
9 Percentage 1•f State Share 1 hrs should be the S1a1c Shure Percentage hsrcd in Agreement
10 Stale Share Multiply Non·Fcdcral Shure b) ::.me Share Pcrccn1agc
11 I ocal Share Subtroc l Stale Shore fronl Non·l'edcral Share
12 Rc1a11111gc 1'a)mcn1 Kcqu1rcs sc pnr atc lr 11c lb r each completed -I ask, Sub·T uk and or Otlhrrablr lhal retarnagc rs bcrng rcqucs1rd
13 W11hhdd llcuunngc Muh1pl) Sto ic Sh31c b) I 0%
14 Stat e l'a>men t Subtract Kctarnagc from Sta ce Share
IS l otul Due 10 Local Sponsor Add Kc1nrn11gc l'a)mcnt Total (12) 10 Stutc Pa)ru cnt Tnt~I {1 4)
Note~ I or que<llon~ or conc ern> regarding this form please contact Janice Snnrnon' • (ll~0)24S-2Q78 or email 01 Janrcc I !:>11111non<tgi dep sralc nus
OEP Agreement 'o I 4CO 1, Amendmc111 1o. I, Attachment F, Page 2 of 6
16.A.4.d
Packet Pg. 1084 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
FLORJ DA DEPARTM F..NT OF ENV I RONMF.NTAL PROTECTIO'.'J
HEAC ll '.\1ANA G E'.\I E :"IT FliNDING A SJSTAl"C E PROG l~A'.\-t
llEQt:EST Fon PA YM F.NT -PAHT 111
PROJECT PROGnr.ss RF.PORT
NAM E O F PROJEC T : Co llie r Co unty Beach Nouri shment
LO CA L SPONSOR : Collier Countv
OEP A RTMF.~T Agreement Num ber: 14C01
Billing Number: ------
Report Period :---------------------------------
Sta tus o f Eligibl e Projcct It ems: (Ocscribc progress accompl ished du ring repo rt period , includ ing state ment(s)
regarding pcrcem of task comp leted to da te . Describe any implementation pro ble ms e ncountered. if appl icable .)
Task Eli gible Projec t
No: Item :
2 .0 DES IGN AND PER M ITTI NG
2 .1 Pennit Modification for 2014 Co llier County Nourishment Project
2 .2 Prcliminal)· Coastal Processes Review
2.3 Pcm1it Modification fo r T ruck Ha ul (2014)
2.4 Beach Proj ect I 5 Year Pem1it
DE P Ag reement ;-lo. 14COI. Amendment No . I , Allachmcn t F, Page 3 of 6
16.A.4.d
Packet Pg. 1085 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
3.0 C O~STR VCT I O ~
3. I Emergcnc> I ru ck I laul (:!O 12)
3.2 Pre-Const ruc t ion crv iccs for 2014 Nourishment
3.3 Construction Services fo r 2014 Nourishment
3.4 Tro pical St e nn Fay FE\-IA . ourish men t
3.5 Tro pi cal Storm Debby FEMA Nourishment
3.6 Peri od ic ·1 ru ck Ha ul Nourishment
4.0 MON ITORING
4.1 Ye ar I Post-Con stru ct ion Physical Monitoring (201 S)
DEP Ag reement Nu. 14COI . Amendment No . I, Attachment F, P11gc 4 of6
16.A.4.d
Packet Pg. 1086 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
·1.2 Year I Post-Const ru clion Bi ological Moni lori ng (2015)
DE P Agre1:m ent No. I ..\CO I, Amendment No . I, Attachme nt F, Pa ge 5 o f 6
16.A.4.d
Packet Pg. 1087 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
FLOIUDA DEPARTME~T OF ENVIRON"1E:'oi'TA L PROT ECTION
BEACH i\1Al\AGEMENT F U NDl ~G ASSI TAl\CF: PROGRA~t
C f.RTIFI CATI ON OF D I SBt:HSEMENT REQ UEST
REQ U EST FOR PAYMEl\T -PART I V
NA;\1E OF PROJFCT: Co ll ier Cou ntv Beach Nouri shment
LOCAL S PO~S OR : Co llier Coun tv
D E PAHTMF.~T Agreement Number: 14COI
Billing Numbe r : _____ _
Ccnification: I cc.:rtil ) that thi s bi ll ing is correct and is based up on actu a l ob li gmio ns of record by the LOCAL SPONSOR ;
that p:i~ ment fr om the State Govcmme nt ha s not been received ; tha t the '' ork and /or serv ices are in accorda nce wi th the
De partment of Environm enta l Prote ction, Beach Mana ge me nt Funding Assis tance Progrnm's approved Projec t Agre ement
inc ludi11g any amendments theret o; and that progress o f the ''o rk and /o r servi ces arc satisfactory and arc consiste nt with th e
amount bill ed. The disbursement amoun t reque sted o n Page I of thi s form is for allo,,ablc costs fo r the proj ect desc ribe d
in th e p.ran t work plan .
I ccnif\ that the pun:hasci. no te d , .. ere used in acc ompli shing th e projec t; and that invoic es, check vouc hers, co pie s of
checks. and oth er purchasing documenta t ion arc main ta ined as required to s uppo rt the cost reported above and arc avai lable
for aud it upon re que st
arnc uf l'roj c c 1 Adm111is1rat o r Signature of Projccl Administra1or Da te
Name of Project Financia l Officer Signatu re of Project Fin ancial Ofitccr Da te
DEP Agreement No . I 4CO I, Amendmen t No. I , Att achm ent r. Page 6 of 6
16.A.4.d
Packet Pg. 1088 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
ATTACHMENT G
FLORJOA DEPARTM E l'\T OF ENVIRON ME~T AL PROTE CTJO~
FLORIDA BEAC H MANAGEMENT F U NDING AS I STA~C E PROGRAM
PROJECT COMPLETION C ERTIF IC ATION
~AME OF PROJEC T : Collier Countv Beach No uris hm en t
LOC AL SPONS OR: Coll ier Councv
Of:PARTMENT Agree ment Nu mber: 14COI
Task Comp letion Q(List Ta sk)
Projec t Com ple tion 0
• 1 hereby certify that the above mentio ned PROJl:CT ta sk has been com pleted in accordance with the
PROJECT Agreement , including any amen dm ents the reto, between the DE P/\RTMEt\T and LOCAL
S PONSOR . and all fund s expended for the project '"ere expe nded pursua nt to thi s Agreement. All unused
fun ds and in terest accnied on any unused portion of ad.,,anced fund s "hich ha ve not been remined to the
DE PART~ENT, have been returned to the DEPA RTMENT. or "ill be returned to the DEPART MENT wi thin
sixt y (60) da~ s of the completion of construction portio n of this PROJE CT . Unu sed funds advanced to the
Unit ed States Anny Corps o f Engi neers thro ugh 1.0CAL SPO'l\SORS "ill be due sixty (60) da)S after the
Fede ra l final accounting has be en completed .
Name of Proj ect Manager Sig natu re of Project Manager Date
OE P Agreeme nt No . I 4CO I , Amend ment No . I , /\11ach111e nt G, Page l o f I
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Rrqui rrd Signo tu rts: :-.o ignaturt
A TTAC H ML ~T II
F lorid a De p artm e n t o f Envir o n me ntal P r o t ec t ion
(S P ECIAL A UDIT llEQUI RE :\1 ENT)
T he admmistrdt1011 of resources 3\\arded by the Department of Em 1ronm ental Protection (ll l11ch "'"> bf! referred was
th.: "Di:pt:1rtml!lll", "[)£(>", "FDEP" or "Grantor". or oth er name tn th.: co111ract lagreement) to the recipien t (\1/iich may
I e re/erri:d to as the "Contractor", Grantite" or other m1111e in thi! contract agreemi:llf) may be subjec t to audilS and/or
mo nit oring by the Ocpartme nl of Environmental Protection, as described in this attachmen1.
MONITO RI NG
In :iddition 10 reviews of audits conducted in acco rd ance \\ ith OMO Circular A-133 and Section 215.97, F.S., as
revised (sec ''AUDITS" below), moni toring procedure s may include, but not be limited to, on-site visi ts by Department
~taff, lim it ed scope 11udi1s as defined by OMB Circul ar A-133, as revised, and 1or other procedure s. Oy entering into
1h1 Agreement , the recipient agrees 10 comply and cooperate with any monitoring procedures/processes deemed
a pproprr :11e b> the Department of Environmental Protect ion . In the event the Department of Environmental Protection
dcte nn i nc ~ that a limited scope audit o f the recipient is appropriate. the recipient agrees to comply with an} additional
111structions provided by the Department to the recipient regarding such audit The recipient further agrees to comply
.md cooperate "1th any inspec ti ons. reviews , investiga ti ons, or aud its deemed necessary by the Chief Financial
O fficer or Auditor General.
l\UD I IS
PART I: F El>f:llALLY Ft.:NDED
fhi s part is applicable if the recipient is a State or local governmen t or a non-profit organization as defined in OMB
Ci rcular A-133 , as revised .
In the event that the rttipient expend s $500.000 or more in federal nward~ in its fiscal )Car, the reci pient must
have a ~ingle or prognun-specific audit conducted in acco rd ance \\Ith the prov is ions of OMB Circular A· 133 .
as revised . EXH113 1 I' I to th is Attachment indicates Federal funds awarded through the Department of
l.:nvironmcntal Pro te ction by this Agreement. In detcnnining the 1-ec.leral awa rd s expended in it s fiscal )'ear,
the recipient shall consider all sources of' Federal awards, including Federal resources received from the
Department of Environmental Protection. The dctcm1ina11on of amounts of Federal awards ex pended should
be in accordance with the guideli nes cstabli$hed by OMR Circ ular A· 133, as revised . An audit o f the recipien t
cond ucted by the Auditor Gene ra l in accordance with the provisions of OM 13 Circ ular A· 133, as re vised,
will meet the requirements of this part
2. In connection with the audit requ irement s addressed in Part I, paragraph I. the recipient shall fulfill the
requirements relative to audi tce responsibilit ies as provided in Subpart C ofOMB Circular A-133, as rev ised .
3. If the recipient expends less than SS00.000 in Federal awards in its fiscal year. an audit conducted in accordance
\\ ith the pro\ 1sions of OM B Circular A-133. as revised, is not requ ired In the even t that the recipient expends
less than $500.000 in Federal a\\ards in its fiscal }Car and elects 10 have an audi t conducted in accordance with
the prov1s1ons of OMB C ircu lar A-133. as re\ 1sed, the cost of the audit must be paid from non-Fede ra l
re sources (1 e., the cost of such an audit must be paid fro m recipient resources obtaine d from other than Federal
cntitic:!>}
The rcc rp1cn1 may access infonnation regarding the Catalog of Federal Domestic Ass1~1ancc (CFDA) via the
mtemct at htm, 12 j6 24'i .17h:fda cfda .htrnl
DEP Agreement o. I 4CO I , Amendment No. I, Attachment 11. Pa ge I of S
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Packet Pg. 1090 Attachment: AMEND 2016 01-19 FDEP 14C01.001 (11346 : 14CO1 Change Order #2)
P ART 11 : TATE F U~OF.D
A TT ACllME:'\T H
Florida Department o f Environ ment al Prot ection
(S PE CI AL AUDIT REQ UI REMENT)
1 Ins pan is applicable if the recipient is a nonstate entity as defined by Section 215 97(2)(m), J-'lorida Statutes .
In the e\cnt th at the recipient expends a total amount of state financial assistance equal to or in excess of
$500,000 m any facal }ear of such recipient. <he recipien t must have a Slate single or projec1-specific audi<
for such fiscal )tar in accordance wi th Section 215 .97. f'lorida Sta!utes; applicable rules of the Department
of Financial Services; and Chapters 10 .550 (local govcmmental entities) or 10 .650 (nonp rofi< and for-profit
orguni.1ations), Rules of the Auditor General. EX HIDI T I to 1his Attachment indicates state financial assistance
awarded through the Departmen t of Environmental Pr otection by thi s Agreement . In detem1ining th e state
financial ass istance expended in its fiscal year, the recipien t ~hall consider all sources of state financial
assistance. including state fina nc ial assistance received from the De partmen t of Environmen tal Protect ion.
Nhcr state agencies , and othe r nonstate entities . State financial assistance does not include Federal direct or
pass-through awards and resources rec eived by a nonstatc cntit) for Federal program matching requirements.
2. In connection \\ith the audit requirements addressed in Pan II , paragraph I; th e recipient shall ensure that the
audi t compltes "ith the requirements of Seeuon 215.97(7), Florida Statutes. fhis includes submission of a
financial repo ning package as de fine d by Section 215 97(2), Florida Statutes, and Chapters I 0.550 (local
governmental entities) or 10.650 (nonpro fit and for-profit organiiattons). Rules of the Auditor General.
~-If 1hc rec1pil:nt expends less than S500,000 in sta te financial ass istance in its fiscal )Ca r, an audit conducted
m accordance with the prov isions of Section 215 97 . Florida Statutes, is not required . In the event that the
rec1p1ent e'\pcnds less than
$500.000 in state financia l assistance in its fiscal )'Car , and elects to have an audit conducted in accordance
"ith the pro\ 1)ions of Sec tion 21 S 97, Florida Statutes, the cost of th e audit must be paid from the non-state
cnllt) 's resources (1 e. the cost of such an audit must be paid from the recipient's resource~ obtained from other
than tatc cnrnies).
4 . For lllformation regarding the Florida Catalog of Stale Fman cial Assistance (CSFA). a rec ipien t shou ld acce ss
1he Florida Single Audit Act website located at ht1ps :"app~ 11dfs .com 1faaa for assistance. In addition to
the above websites, 1he following website s may be accessed for infom1a1ion . Legislature 's Website at
h!!ff i/www .lcg.state n us l\Ve lcome lindcx .cfm, Slate of Florida\ website at http ;//\\'W\\ .my llorida .com 1
,
Depa n ment of Financial Services' Website at http :11 ,,ww 11d f~.com' and the Auditor General's Web site al
hllp l/www .s1atc .tl .us 1audge11 .
PAJff Ill : OTll ER AUD IT REQU I REMENTS
rNOT£: This part wuulcl he used to specif)' a11_11 adtlitiu1111l a11d11 requireme11t.f imposed by the Stelle ""'ardi11g e111iry
1l1e1t ore solt:l)'" 111011er o/1ha1 Srate awardi11g entity 's poli')' (i.e .. the aud1t 1l 1101 requ ired by Federal or S tate 11.1ws
C111d is 1101111 cm~flic t1nth other Federal or State audit req11ireme11ts) />11rs11a111toSect10112I5 . 97(8). Florida S10111tes.
Stute age11cll!; may conduct or arrange fur audits of State ji11011cial m ·l/Sfcmce that are 111 add11ion to audits conducted
111 CJCCordan ce with Section 1I5 9-, Florida S1atlllel /11 such Cll1 ('l'l!lll, the State awardmg agenq must arrange Jor
ftmcli11J?, tlw jull l'OSI vf.mc/1 t1dJ11io11al audits 1
PART I V: REPORTSUBM ISS I Oi'\
I . Copies of reporting packages for audits con ducted in accordance with O:v!B Circular A-133, as revised, and
required by PART I of this Att achment shall be submi tted. when re quired by Section 320 (d ), O~IB Circular
A·l33 . as revised, by or on behalf of the recipient ~to each of the follO\\ing :
DEP Agree ment No. 14CO I , Amendment No . I, Attnc hm en t H, Page 2 o f 5
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2.
3
ATTAC H:vt£NT 11
Florid a Department of En"ironm eot al Protection
(SP EC IAL A U DIT R E Q U IREM E ~T )
A. 1 he Dcpanmcnt of Environmental Protect io n at the foli o" ing address
Au dit Director
Florida Department of Environmental Protec tion
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
T allahassee, Florida 32399-3000
Electronically :
FOEPSing leAudi t '.{ildep .state .~
B. ·n1e Federal Audi t Clearinghouse des ignated in 0Ml3 Circular A· 133, as revised (the number of copies
required by Sec tions .320 (dXI) and (2), OMB C1rcular A-133. as revised, should be sub mitted to the
Federal Audit Clearinghouse), at the following addn:s):
Federal Audit Clearinghouse
Bureau of the Census
120 l East I 0th Street
Jeffersonville, rN 47132
Submiss ions of the Single Aod it reponing package for fiscal per iods ending on or after Janual) I,
20 08, must be submined using the redcral Clcar inghou sc's Internet Data Entr) System which can
be found at http harvester.cens us govifac '
C. Other Feder.ll agencies and pass·through entitles in accordance "ith Sections .320 (e ) and (f). OMB
Circular A-133, as revised .
Pu rs uant to Section 320(f), OMB Circular J\-133. as rev ised . the recipient shall subm it a cop)' of the
rcponing package dl!Scribed in Section .320(c). OMO Circular A· 133, as revised. and an) managemem
lcucrs is sued by the auditor. to the Depanment of Environmental Protect ion at the following add ress :
Audi t Direc to r
Florida Depanment of Environmental Protec tion
Office of1he lnspeclor General, MS 40
3900 Commonwealth Aoulcvarcl
Tallahassee, Flo rida 32399-3000
Elec tronically:
f.PE PS in de Audit (i/dep .Sl:SlC . n .u ~
Co pies of financial reporting packages required b~ PART II o f th is Attachment sha ll be submitted by or
on behalf of the rec ipient ~to each o f th e following
A 1 he l)cpanment of Environmental Protection at the foll ov. 1ng addre ss ·
Au d it Dir ect o r
Florida Department of Environmental Protection
Office of the Inspector General , MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
Electron ically:
FDEPr.;111gleAud11 u dep.~tatc .0 .y s
Dl:P Agreeme nt No. I 4CO I , Ame ndment No. I, An achmen t H, P:ige 3 of S
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ATfAC H:vt F.NT II
F lori da De p artm ent o f E n v iron m ent a l P r otect io n
(SP EC I AL AU DIT REQ UI REME NT)
B. 1 he Auditor General's Omce at the following
address : State ofFlorida Auditor General
Room 40 I , Claude Pepper Building
111 West Madison Street
Tallahasm:, Flo rida 32990-1450
4. Copies of reporh or management lencrs required by PART Ill of this A 11achment shall be submitted by or on
behalf of the recipient directly to the Department of Environmental Protection at the following address:
Audi t Di r ec to r
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahas~ce, Florida 32399-3000
Elec tronically :
FDEPSi ngleAud it{th dep fl us
5 An) report s. management leners, or other infonna11on required to be submi tted to the Department of
Environmental Protection pursuant to this Agreement shall be submitted time I)' in accordance wtth OM B Circular
A-133, Florida Statutes. or Chapters 10 550 (local go\t!mmental entities) or I 0.650 (nonprofit and for-profit
o rgani 7ation~). Rules of the Audi tor General. as app li cable .
6 Recipient s, \\hen submimng financial reponing package~ to the Depanmcnt of En' 1romnental Protection for
audits done in acco rdance with OMB Ci rcular A-133, or Chapters 10 550 (local governmental entit ies) or 10.650
(nonprofit and for-profit organizations). Rules of the Aud itor General. should indicate the date that the
reporting package was delivered to the recipient in correspondence accompanying the reporting package.
PA RT V: R EC ORD R ETE:'olT I ON
The recipient shall retain sutlicient records demonstrating its compliance with the tenn s of thi s Agreement for a pe riod ofS
yea rs from the date the audit report is issued. and shall allow the Department of f:nviron men tal Prot ect ion, or its
dcs1gnee. Chief Financia l Ofliccr, or Auditor General access to such records upon rcquc~t . The recipient shall ensure
that audit \\Orking paper~ a re made available to the Dcpanmcnt of Environmental Protection, or its des ignee , Chief
l'm :mcial omcer, or Auditor (Jenera! upon request for a peri od of3 )Cars from the date the audit report is issued. unless
ex11:ndcd in writing b) the Department of Environmen tal Pro tecti on.
R D 1A I N D E R OF P AG E I NTF.NT I ONALL V LEFT B L A N K
Ol:P Agr eeme nt No. I 4CO I, Ame ndme nt :--J o. I. Altachme nt 11, Page 4 of S
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ATfACllM EN T H
Florida De pa rtment of E nvironmental Protection
(SPEC IAL AUDIT REQUIREMENTS)
EX HIBIT -I
FUN DS AWARDED TOTllE REC I PI ENT PURSUANT TO TH I S AGREEMENT C O NSI ST OF THE FOLLOWI NG:
F d IR A d d h R . . P h. A C r1h F II c era cso urccs war e Co I c ec1 p1 cnc ursuanl co t 1s •ercement o ns1s t o e 0 OWIDl!.:
Fed eral State
Pr ogram Fed era l Agency CFDA CFDA Title Funding Amount Appropr ia tion
Numhcr Number Category
s Cate R d d eso urc es Awar e to Ch e R .. ccm1cn c r urs uant lo this Al.!.rcem eot c f h F II o ns1st 0 I C 0 OWIDl!. M h . R ate IDl!. Ii F d IP eso urccs or e er a r oframs:
Federnl State
Progra m Federal Ag ency CFDA C'FDA Title Fundin g Amoun t Appropriation
Number Category
St t R ac cso urccs A d d war c h R .. tot c ec 1p 1cnt p u rsuanl t o t h . A IS .frttmtnt c f h F II onsas l o t e 0 O ~'ln l!. R cso urces S b . t Se . 2 J 5 97 F S u 11cct o Cl tOO ' ..
State CSFA Stat e
Program Fund mg Sou rc e S tate Fi sca l CSFA Title or Fundin g Amount Appropriati o n
Number Year Numbe r Fundin g Source Description Ca tegory
Original (lencra l Revenue , 20 13-20 14 37.003 Beac h Ma na gement Funding $305.283 .27 1401 26
Agreemen t Chapter 2013-40, L.0.F,; Ass istance Program
~AA Linc Item# 1626
Am endment ~~osys tcm Management 20 14-20 15 37.003 Beach Management Funding $1.621,67 1.5 1 1401 26
# I ond Re storation Trust Assistance Program
f'und.
Chapter 20 14-5 1. L.O.F.:
KiAA Linc Item# 1653
Total Award I $1.926.954.78 lfkt ife { .,?J.I
For each progrnm identi lied above. the recipient shall comply wi th the program re.quircmc nt s described in the Catalog o f Federal Domest ic Assis tance (CFDA)
[hnp:/112.46 24 5 173 /e fd :Vc fda .html] and/o r the Fl orida Catalog of State Financ ial Assistance (CSFA) [hups://apps .Odfs .com/fsaalscarchCatalog.aspx]. The
services/purposes for which the fund s arc to be used arc included in the Cont ract scope o f services/work. Any match required by the recipient is cle:irly indic:ited
in the Contract .
DEP Agrceml!nt No . I 4CO I , Amendmen t No. I. Attachment H. Page 5 of 5
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