Backup Documents 10/08/2019 Item #16J 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 J3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK
4. BCC Office Board of County
Commissioners VS ‘\\A7-C .
5. Minutes and Records Clerk of Court's Office 'I`O nto 3
pses-
71-1
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Marien Ruiz,M A,Sheriff's Dept. 252-0852
Contact/Department
Agenda Date Item was 10-9-2018 Agenda Item Number 16.7.3 ✓
Approved by the BCC
Type of Document Acceptance of Federal Funding Assistance Number of Original One
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signatur STAMP OK JAK
2. Does the document need to be sent to another agency for a ditional signatures9 If yes, JAK
provide the Contact Information(Name;Agency;Address; ' : .ched sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this JAK
routing slip should be provided to the County Attorney Office at the time the item is
input into MinuteTraq. Some documents are time sensitive and require forwarding
to Tallahassee within a certain time frame or the BCC's actions are nullified. Be
aware of your deadlines!
8. The document was approved by the BCC on 10/9/18 and all changes made during the JAK N/A is not
meeting have been incorporated in the attached document. The County Attorney's an option for
Office has reviewed the changes,if applicable. ` this line.
9. Initials of attorney verifying that the attached document is the version approved by the , 1 A is not
BCC,all changes directed by the BCC have been made,and the document is ready for ie ift an\option for
Chairman's signature. th4 line.
[04-CoA-01081/1344830/111:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
6J3
Edward Byrne Memorial Justice Assistance Grant(JAG)Program
ACCEPTANCE OF FEDERAL FUNDING ASSISTANCE .
Subrecipient Collier County Board of Commissioners
Subgrant Number.2019-JAGC-COLL-1-N2-190 i
Project Title:COLLIER COUNTY LAW ENFORCEMENT VEHICLES/EQUIPMENT
Pass-through Entity:Florida Department of Law Enforcement -
This award is subject to all applicable rules,regulations,and conditions,as contained in the Department of Justice
Grants Financial Guide,and the Office of Management and Budget Uniform Grant Requirements(2 C.F.R.Part 200).
This award is also subject to the incorporated standard and special conditions,and such further rules,regulations,and-
policies as may reasonably prescribed by the State or Federal Government.
In witness whereof,the parties affirm they each have'read and understand the conditions set forth in this agreement,
have read and understand the agreement in its entirety,and accept this agreement through the signature of their duly
authorized officers on the date,month,and year set out below.
Collier County :•. . Commissioners
Authorizin (Commission Chairp on,Mayor,or Designated Representative)
►a19I
Signal, William L. McDaniel, r. Date
Chairman
A. rAEt3't fr �
Printed Name and Title �tRYSTAL•"Rale INZEL, CLERK
y '0411• .',. - • 4.-,p c f
' D. ' rt WU ,�!h.�t'0tr'byGlen''
Collier County Sheriffs Office "` V CI. s
Authorizing Official(Official,Administrator,or Designated Representative) ,'' add t ' ��
/ � 9a
Signature .•..
Date
Ae✓in k.4 c.r . : '
Printed Name and Title
Florida Department of Law Enforcement Item#
Office of Criminal Justice Grants Agend ,tit9
Date 1
Signature Date Pate ,...
,
Reed I
t - ..
Printed Name and Title y r 1Dwpu y Ci A g
Approved as ;form and legality
c_ �i ,
Jeffrey A. il(latz d , County Attorney
Edward Byrne Memorial'Justice Assistance Grant(JAG)Program •
1bJ3
•
SPECIAL CONDITIONS
Subrecipient Collier County Board of Commissioners
Subgrant Number.2019-JAGC-COLL-1-N2-190
Project Title: COLLIER COUNTY LAW ENFORCEMENT VEHICLES/EQUIPMENT
Pass-through Entity:Florida Department of Law Enforcement
In addition totthe attached:standard,conditions,the above-referenced grantproject is subject to the special conditions
set forth below.
Ref#S41288: WITHHOLDING OF FUNDS:Within sixty(60)days of award,the Collier County Board of
Commissioners must submit a current EEO Cert, Plan,and/or Approval Letter to the Office of Criminal Justice Grants.
Ref#S41293: WITHHOLDING OF FUNDS:Prior to the drawdown of funds,the Collier County BOC must submit a
properly executed Certification Regarding Lobbying;Debarment,Suspension and Other Matters;and Drug Free
Workplace to the Office of Criminal Justice Grants.
Ref#S41294: Within 45 days of award'approval,the Collier County BOC must provide a completed Financial ,
Capabilities Questionnaire to the Office of Criminal Justice Grants.
Ref#841295: The Collier County Board of Commissioner's procurement policy does not appear to comply with all
federal procurement requirements outlined in the Office of Management and Budget(OMB)Uniform Requirements,2
C.F.R.200.317-326.All subaward procurements must comply with the standards identified in OMB's Uniform
Requirements,and documentation must be maintained and provided to the Office of Criminal Justice Grants at
monitoring.
16J3
Ann P. Jennejohn
From: Marien Ruiz - 3546 <Marien.Ruiz@colliersheriff.org>
Sent: Friday, January 24, 2020 10:01 AM
To: Ann P. Jennejohn
Subject: RE: Item #16J3 (10-9-2018 BCC Meeting)
Attachments: FY2020 JAG Vehicles Exceuted agreement.pdf
Good Morning:
Please find attached the executed agreement. Let me know if you have questions.
Thanks!
C . � i �►
�en, cc ,
Senior Grants Coordinator
3319 Tamiami Trail E
Building J
Naples, FL 34142
(239)252-0852
marien.ruiz@colliersheriff.org
From:Ann P.Jennejohn <Ann.Jennejohn@collierclerk.com>
Sent: Monday,January 13, 2020 11:17 AM
To: Marien Ruiz-3546<Marien.Ruiz@colliersheriff.org>
Subject: Item#16J3 (10-9-2018 BCC Meeting)
External Message: Please use caution when opening attachments, clicking links, or replying to this message.
Good Morning Marien,
We received the attached document, from
the Board of County Commissioner's Office,
for processing. It is from their meeting held
October q, 201-8. It has beevt signed by the
Chairman avid attested to by our office.
After obtaining the necessary signature
would you please email a copy back to me
so we may have it for the Board's Official Record?
Please feel to call me for further information.
Thavtk you.
16J
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
CERTIFICATE OF SUBAWARD
Subrecipient: Collier County Board of Commissioners
Subrecipient DUNS:076997790
Date of Award:01/06/2020
Grant Period: From: 10/01/2019 TO: 06/30/2020
Project Title: COLLIER COUNTY LAW ENFORCEMENT VEHICLES/EQUIPMENT
Subgrant Number: 2019-JAGC-COLL-1-N2-190
Federal Funds: $94,549.00
Matching Funds: $0.00
Total Project Cost: $94,549.00
CFDA Number: 16.738
Federal Award Number:2017-MU-BX-0187
Federal Awarding Agency:U.S. Department of Justice(USDOJ)
Pass-through Entity:Florida Department of Law Enforcement(FDLE)
Research and Development:No
Indirect Cost: No
A subaward agreement is entered into by and between the Florida Department of Law Enforcement(herein referred to
as"FDLE"or"Department")and the Collier County Board of Commissioners(herein referred to as"Subrecipient");
WHEREAS,the Department has the authority pursuant to Florida law and does hereby agree to provide federal
financial assistance to the Subrecipient in accordance with the terms and conditions set forth in the subgrant
agreement,and
WHEREAS,the Department has available funds resulting from a federal Edward R. Byrne Memorial Justice
Assistance Grant award issued under Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as
amended,and
WHEREAS,the Subrecipient and the Department have each affirmed they have read and understood the agreement
in its entirety and the Subrecipient has provided an executed agreement to the Department.
NOW THEREFORE,in consideration of the foregoing:
A subaward is hereby made to the Subrecipient identified above.The subaward is for the amount and time period
specified above.
This award is a cost-reimbursement agreement. Requests for reimbursement must be submitted on either a monthly
or quarterly basis,as designated in the Financial Section of the agreement.The Subrecipient must maintain original
supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre-
and post-audit and to verify work performed was in accordance with the deliverable(s)and not eligible for payment
under another state or federal funding source. Supporting documentation includes,but is not limited to:timesheets,
activity reports,paystubs,third-party contracts,quotes,procurement documents,equipment inventory records,
Page 1 of 2
1 6 J 3
Edward Byrne Memorial Justice Assistance Grant(JAG) Program
CERTIFICATE OF SUBAWARD (continued)
purchase orders,original receipts, invoices,canceled checks or EFT records,or bank statements,as applicable.
Payment shall be contingent upon the Department's grant manager receiving and accepting the invoice and requested
supporting documentation.
The Subrecipient must provide Performance Reports on either a monthly or quarterly basis,as designated in the
Performance Section of the agreement,to the Department attesting to the progress toward deliverables and to
validate the required minimum acceptable level of service performed. Performance Reports are due no later than 15
days after the end of each reporting period.
This award is subject to all applicable rules,regulations,and conditions as contained in the Office of Justice Programs
(OJP)Financial Guide,and/or the Office of Management and Budget(OMB)Uniform Grant Requirements(2 C.F.R.
Part 200),in their entirety.It is also subject to the standard and special conditions attached and such further rules,
regulations and policies as may be reasonably prescribed by the State or Federal Government.
Failure to comply with provisions of this agreement,or failure to meet minimum performance specified in the
agreement will result in required corrective action up to and including project costs being disallowed,withholding of
federal funds and/or t nation of'the project,as specified within the terms of the agreement and OMB Uniform
6„etuidance 243 :.- 0.342.
t jiff/ f.� — i
Authorized Official ate
Mona Kay Cradit
Bureau Chief
This award is subject to the special conditions(if any)prescribed below.
Ref#S41288: WITHHOLDING OF FUNDS:Within sixty(60)days of award,the Collier County Board of
Commissioners must submit a current EEO Cert,Plan,and/or Approval Letter to the Office of Criminal Justice Grants.
Ref#S41293: WITHHOLDING OF FUNDS: Prior to the drawdown of funds,the Collier County BOC must submit a
properly executed Certification Regarding Lobbying;Debarment,Suspension and Other Matters;and Drug Free
Workplace to the Office of Criminal Justice Grants.
Ref#S41294: Within 45 days of award approval,the Collier County BOC must provide a completed Financial
Capabilities Questionnaire to the Office of Criminal Justice Grants.
Ref#S41295: The Collier County Board of Commissioner's procurement policy does not appear to comply with all
federal procurement requirements outlined In the Office of Management and Budget(OMB)Uniform Requirements,2
C.F.R.200.317-326.All subaward procurements must comply with the standards identified in OMB's Uniform
Requirements,and documentation must be maintained and provided to the Office of Criminal Justice Grants at
monitoring.
Page 2 of 2
1 6 J 3
• Edward Byrne MeinodalJustice Assistance Grant(JAG)•Program:. '
•
•
• ACCEPTANCE•OF FEDERAL FUNDING ASSISTANCE
Subreciplent:Cotter,County Bnaid of Commissloners
.
•
•
•
•
Subgrant Ngmber.2018-JAGC.COt4 -t 2190 • :
Project TB*:COLLIER COUNTY LAW ENFORCEMENT VEtilDLEVEDPPAII T ' • ' • • •
Pass-through Entity:Flotfda Departrnent of Law Eiyfomement . •
•
This award•is•s ct•to•alt Ifcable ul and conditions:a4 contained In the;• 'Of Justice. ' .
' dlbje ispp '�;r'eg ��.•. � ,.
Grants Financial Guide,and the Office of 1Narragement and Budget Uniform Grant Requirements(2 C.F.R.Part 200),.-. ..
This award is also aubjett to the incorporated statdard'end needle!conditions,aldd such'battier rules,regulations,and••
policies as May reasonably prescribed byte State or Federal Government . . • ,
• In witness whereof:theiparties'aflrmt#reyeacirhave read and undar the•condldons•sdtorth tibia agreement, '• •
have read andunderstand the agreement In its entirety,.and acceptthis agreement through tyre stgitatiae`cf their duly
authari ed officers on the date,month,and year set out below.• . . • ,
CcUiar • , 66�oo�a�m_issioners . • .
Au 71 Sl(Corrimissilt, hairp' •n,Mayor,or Designated Representativa) ,
Sign-' 'a William L.McDaniel, r. Date ' ' ••^•" i' ti ,1.1..;.: '
• Chairman .:�'°'"'" r'``•(,_ ;
lf.
Prhited Name and T)tle • ,'. `, YSYA ;• „ f M• L;.CLERK
, ''
, �i' t in,yy Cleric •
•
!Collier CotrntySheriffs Qfflce s` '' ,51" t�,,f• j
Authorizing Official(Ofcial,AdhnIridsfrator,or Designated Representative) •
. '....1.•,• c;',•'•. � ", ' •
tea' •.,...• '' r
-. y-ate:A ..�,w�� 1•• .
Signature • , • , ` •-, ,Data
''.../4:-..i•;.''''•
s
'. •
•
.
• • `prii •.kevin • Or»A,ASK - ' . ' . • •• • . ,
t • :
Printed Milne and Title: •r •'
•
• ,
•
Florida 0:.artment of Law Erdorcement ' • . • - • '
' Oflice. 'miner Justice Grants . _.._ •
T" • ' ' Date • : • . .
Rona Kay Cradit, Bureau Chief . • . • ' , •
` ••Printed Dame and Tile • • • . ' • • •
•
Appm d //di'n.and•legal•
ity. •
• JetheyA. ��f'etzk •
` .•,County,A•ttomey - - •
�
• . I . .