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Backup Documents 12/10/2019 Item #14B1 ORIGINAL.DOCUMENTSALL ORIGINAL DOCUMENTS SEN c� I �����© TO ACCOMPANY THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAR.tityo 2019 Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to t e County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney 4 Bl Office no later than Monday preceding the Board meeting. Risk Management **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Risk Risk Management /` 11- N%- 2. County Attorney Office County Attorney Office /"f CBCs p . 1S‘.19 4. BCC Office Board of County W\-NA� Commissioners VS,. / 1,z.\\q&'ck_ 4. Minutes and Records Clerk of Court's Office VIII 331P" ' I In 5. Procurement Services Procurement Services PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Ana Reynoso/PURCHASING Contact Information 239-252-8950 Contact/ Depai lrnent Agenda Date Item was DECEMBER 10, 2019 Agenda Item Number 14.B.1. Approved by the BCC Type of Document AMENDMENT #2 Number of Original 2 Attached Documents Attached PO number or account N/A 19-7509 The Cultural number if document is The Cultural Planning Planning Group, to be recorded Group,LLC LLC INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be AR signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the AR document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AR signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 12/10/2019 and all changes made during 3t the meeting have been incorporated in the attached document. The County arioption for Attorney's Office has reviewed the changes,if applicable. - this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. bis line. 1461 MEMORANDUM Date: December 19, 2019 To: Ana Reynoso, Procurement Services From: Teresa Cannon, Sr. Deputy Clerk Minutes & Records Department Re: Amendment #2 to Contract #19-7509 "Collier County Arts Culture Strategic Plan" Contractor: The Cultural Planning Group, LLC Attached for your records is an original of the referenced document above, (Item #14B1) adopted by the Board of County Commissioners on Tuesday, December 10, 2019. The Board's Minutes & Records Department has kept an original as part of the Board's Official Records. If you have any questions, please feel free to contact me at 252-8411. Thank you. Attachment SECOND AMENDMENT TO AGREEMENT #19-7509 i 4 81 FOR "COLLIER COUNTY ARTS CULTURE STRATEGIC PLAN" THIS AMENDMENT,made and entered into on this EC ` day of cbgj VibQ( 20 (.Ct , by and between The Cultural Planning Group, LLC (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County" or"Owner"): WHEREAS,on May 14, 2019 (Agenda Item 16.F.1),the County entered into an Agreement with the Contractor for the development of a Strategic Plan for Arts and Culture in Collier County for a total not-to-exceed amount of$100,981; and WHEREAS, on November 12, 2019 (Agenda Item 16.F.6), the County approved the First Amendment to the Agreement increasing the total agreement sum to$105,306.52 to include a$4,325.52 increase to travel and reimbursable expenses for a total not to exceed $16,106.52; and WHEREAS, at the November 5, 2019 regular meeting of the Bayshore Gateway Triangle Community Redevelopment Area (BGTCRA) Advisory Committee, the Board voted 8-0 in favor of proceeding with the Public Arts Master Plan as stated in the adopted Redevelopment Plan and authorized expenditures for consulting services ($37,950) and reimbursable travel expenses ($8,000) not to exceed $49, 950 funded by the BGTCRA; and WHEREAS, the Parties desire to amend the Agreement to modify Section 4. Agreement Sum, Section 4.4 Travel and Reimbursable Expenses, Exhibit A — Scope of Services, and Exhibit B-Fee Schedule to: i) include Phases 5, 6, and 7 for the BGTCRA Public Arts Masterplan, and ii) increase the not to exceed agreement total from $105,306.52 to $151,256.52 for the development of the BGTCRA Public Arts Masterplan. NOW,THEREFORE,in consideration of the mutual promises and covenants herein contained, it is agreed by the parties as follows: ****Remainder of page intentionally left blank**** Page 1 of 6 Second Amendment to Agreement# 19-7509 p 1481 Words �k---T-Iiron-gh are deleted; Words Underlined are added * * * * * 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement a lump sum fee of Eighty-Nine-Thousand--we-Hundred-and-00/100 Dollars $$200) One Hundred Twenty-Seven Thousand One Hundred Fifty 00/100 Dollars ($127,150) as set forth in Exhibit B "Fees" and a not to exceed amount of Sixteen Twenty-Four Thousand One-Hundred Six and 52/100 Dollars ($16,106.52) ($24,106.52) for reimbursable travel expenses based on Exhibit B- Fee Schedule for a not to exceed total of One-H- _ e _ - . . . - - - - • * _ . .' and 652) One Hundred Fifty-One Thousand Two Hundred Fifty Six and 52/100 ($151,256.52), attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". * * * * * 4.1 Price Methodology (as selected below): * * * * * 4.4 Travel and Reimbursable Expenses: Travel and Reimbursable Expenses of a not-to- exceed Sixteen-Thousand One-H-Linfired--Srix---Della-r-s-and-52/1-00 ($1-6,-106:52) Twenty -Four Thousand, One Hundred Six Dollars and 52/100 ($24,106.52) is budgeted for this project and must be approved in advance in writing by the County. Travel expenses shall be reimbursed in accordance with Collier County Resolution 2006-40, §125.0104, Fla. Stat and §112.061, Fla. Stat. Any travel expenses for trips within Collier County and Lee County or travel time are expressly excluded. * * * * * EXHIBIT A - SCOPE OF SERVICES * * * * * Phase 5 - BGTCRA Public Art Project Initiation The Contractor shall complete the following: • Public Art Presentation. CPG will present at a BGTCRA meeting and a community meeting. This presentation will contain a review of contemporary/current public art, emphasizing innovative approaches and demonstrating the possibilities of public art and murals for Bayshore. The presentation will also focus on current best practices for mural programs across the US. • Document, Plans, and Policies Review. In addition to the documents reviewed for the Collier County Strategic Plan, the team will conduct a document review of any additional documents deemed appropriate. • Direct Stakeholder Engagement. CPG will conduct interviews and discussion groups with key community stakeholders. Stakeholder interviews will include County leadership and staff, BGT-based business leaders and regional artists; staff responsible for oversight and management of public art; local private developers; local design professionals, among others. Page 2 of 6 Second Amendment to Agreement# 19-709 1491 • Targeted Community Conversations in Bayshore. CPG will hold one community discussion group in Phase 5. Deliverables: • Presentation at BGT CRA Advisory Board Meeting • Presentation at Community Meetings • Completion of Stakeholder Interviews and Discussion Groups • Summary Notes from All Meetings Phase 6 — BGTCRA Public Art Draft Plan Development The Contractor shall complete the following: • Goal and Policy Development. From the synthesized research, develop draft vision and mission statements and goals to review with the client team. All engagement and research from Phase 1 will be considered and analyzed to identify potential themes, trends and public art approaches for the BGTCRA, including mural program recommendations. • Draft Public Art Master Plan. The draft plan includes a summary of all research and assessment, a draft vision statement, preliminary goals and strategies, and evaluation and success metrics. Other areas of the plan include recommendations for policies and processes; partnership opportunities; avenues and opportunities for funding; aspects of inventory management, including artist selection, staffing and program administration, maintenance of public art, acquisition and removal of public art, gifts and donations of public art, and public art education; ongoing community engagement; site selection and site opportunities; and implementation strategies. CPG will vet the draft plan appropriately with the BGTCRA leadership, the BGTCRA Advisory Board, and with the community. • Community Draft Public Art Master Plan Review. CPG will hold one public meeting to present and vet the draft plan with the community in Phase 6. Deliverables: • Development of Draft Plan • Presentation of Draft Plan to Advisory Board and Community • Presentation of Draft Plan to Board of County Commissioners • Summary Notes from All Meetings Phase 7 — BGTCRA Final Public Art Masterplan The Contractor shall complete the following: • Final Master Plan for Public Art. All revisions from Phase 7 will be reflected in the final plan. All accompanying policies and guidelines will be finalized with the BGTCRA and County leadership (as listed below). • Vision • Objectives • Public Art Ordinance • Public Art Program Management Policies • Funding Recommendations • Site Selection Recommendations • Mural Program Guidelines and Policies Page 3 of 6 Second Amendment to Agreement# 19-7509 • Artist Selection and Support Guidelines 1 4 8 1 • Staffing and Program Guidelines • Art Acquisition • Public Art Collection Accessioning Procedures • Gift and Donation Policy • Community Education and Engagement (ongoing) • Conservation and Maintenance Policies • Public-Private Development Recommendations and Policies • Implementation Plan • Public Art Project Step-by-Step Guide: - Project Identification - Artist Selection - Public Art Design Phase - Artwork Fabrication Phase - Artwork Installation - Artist Maintenance/Materials Worksheet - Sample Request for Qualifications - Application to Serve on the Arts Commission - Sample Artist Contract • Implementation and Follow-up. Includes an implementation matrix with a suggested timeline for implementation; estimated resources needed (both monetary and personnel), and basic metrics (how will success be measured). Deliverables: • Development of Final Plan • Final Public Art Master Plan (PDF and Word format) • Presentation of Final Plan to the BGT CRA Advisory Board and the Board of County Commissioners Page 4 of 6 Second Amendment to Agreement# 19-7509 1481 EXHIBIT B — FEE SCHEDULE Phases Lump Sum Phase 1: Project initiation $13,200.00 Phase 2: Existing Conditions Assessment/ Future $32,800.00 Opportunities Phase 3: Development of Strategic Framework for Arts and $27,200.00 Culture Phase 4: Final Strategic Plan with Implementation Work $16,000.00 Plan Phase 5: BGTCRA Public Art Project Initiation $10,900.00 Phase 6: BGTCRA Public Art Draft Plan Development $16,400.00 Phase 7: BGTCRA Final Public Art Masterplan $ 10,650.00 TOTAL FEES $89 200.00 $127,150.00 Travel and Reimbursable Expenses, pursuant to Section 4.4 of the Agreement. Phases Not-to-Exceed TDC Scope: Phase 1 Travel; Phase 2: Existing Conditions $16,106.52 Assessment/ Future Opportunities; Phase 3: Development of Strategic Framework for Arts and Culture; Phase 4: Final Strategic Plan with Implementation Work Plan. BGTCRA Scope: $8,000 Phase 5: BGTCRA Public Art Project Initiation; Phase 6: BGTCRA Public Art Draft Plan Development; Phase 7: BGTCRA Final Public Art Masterplan. TOTAL FEES — NOT-TO-EXCEED $105,306.52 $151,256.52 Page 5 of 6 Second Amendment to Agreement# 19-7509 1481 IN WITNESS WHEREOF,the Parties have executed this Amendment on the date and year first written above by an authorized person or agent. ATTEST: Crystal K. Kinzel, Clerk of Courts& BOARD OF COUNTY COMMISSIONERS Comptroller,,• COLLIER COUNTY, FLORIDA fe'd1 Wil;•.m L. McDaniel, Jr., Chair an Dated: m / L� (SEAL) 4 �� 1�?''� sign Atwu 'Only. Contractor's Witnesses: CONTRACTOR: The Cultural Planning Group,LLC. _ First Witness By: -"'"'letf, ,— Signature (Skari Rqv TType/print witnessAmeT DA-A/kf 77 N ^ .t TType/print signature and title Second Witness 1_24—t , MA& %1 Date TType/print witness name Approved as to Form and Legality: "")/14 ljtaget_9— Colleen M. Greene Assistant County Attorney Item# '14-y � Agenda i401't Date Date 'I2,)IA 1 A R Page 6 of 6 Second Amendment to Agreement# 19-7509 'Dt puty Clerk