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Backup Documents 12/10/2019 Item #16I 1 6 I 1 BOARD OF COUNTY COMMISSIONERS MISCELLANEOUS CORRESPONDENCE December 10, 2019 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. DISTRICTS: 1) Ave Maria Stewardship Community District: FY19/20 Regular Meeting Schedule 2) Cedar Hammock Community Development District: Meeting Agenda 07/15/2019; 08/22/2019 Meeting Minutes 07/15/2019; 08/22/2019 3) Heritage Bay Community Development District: Meeting Agenda 09/05/2019; 10/03/2019 Meeting Minutes 09/05/2019; 10/03/2019 4) Immokalee Fire Control & Rescue District: FY2019/2020 Budget& Supporting Documents 5) Key Marco Community Development District: Meeting Agenda 07/17/2019; 08/21/2019 Meeting Minutes 07/17/2019; 08/21/2019 6) Naples Heritage Community Development District: Meeting Agenda 05/07/2019 Meeting Minutes 05/07/2019 7) Quarry Community Development District: Meeting Agenda 09/16/2019; 10/21/2019 Meeting minutes 09/16/2019; 10/21/2019 8) Verona Walk Community Development District: FY19/20 Regular Meeting Schedule 9) Winding Cypress Community Development District: FY19/20 Regular Meeting Schedule B. OTHER: 1) Collier Park of Commerce Owner's Association: 2020 Budget Material 2) Florida Forest Service: 2018-2019 Wildfire Protection Annual Report 1611 3) Legal Advertisement: Bayshore Gateway CRA Invitation to Bid#20-7684—Thomasson Drive 4) Letter from Florida Department of Economic Opportunity: Letter from Florida Department of Economic Opportunity to Board of County Commissioner's Chairman William L. McDaniel, Jr. regarding Comprehensive Plan Amendment No. 19-02ESR 5) Letter from Florida Department of Economic Opportunity: Letter from Florida Department of Economic Opportunity to Board of County Commissioner's Chairman William L. McDaniel, Jr. regarding Comprehensive Plan Amendment No. 19-03ESR 6) Letter of Understanding: Collier County Tax Collector Larry Ray"Letter of Understanding" regarding the use of an employee of the Tax Collector's Office in the Everglades City Satellite Office/Library 16 $ 1A1 AVE MARIA STEWARDSHIP COMMUNITY DISTRICT do Special District Services,Inc. 2501 Burns Road,Suite A Palm Beach Gardens, Florida 33410 (561) 630-4922 Fax: (561) 630-4923 September 19,2019 VIA CERTIFIED MAIL—RETURN RECEIPT REQUESTED Clerk of the Circuit Court Collier County Courthouse 3315 Tamiami Trail East Naples,Florida 34112-5324 Re: Ave Maria Stewardship Community District To Whom It May Concern: Pursuant to Florida law, enclosed please find the Fiscal Year 2019/2020 Regular Meeting Schedule for the Ave Maria Stewardship Community District, as will be published in the Naples Daily News on September 20, 2019. If you have any questions and/or comments,please do not hesitate to contact us. Sincerely, SPECIAL DISTRICT SERVICES,INC. Laura J. 'er Enclosure 1 6 1 1 A 1 AVE MARIA STEWARDSHIP COMMUNITY DISTRICT FISCAL YEAR 2019/2020 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Ave Maria Stewardship Community District will hold Regular Meetings in the Ave Maria Master Association located at 5076 Annunciation Circle, Suite 103, Ave Maria, Florida 34142, at 9:00 a.m. (**unless otherwise noted**)on the following dates: October 1,2019 **November 5, 2019 at 6:00 p.m.** December 3,2019 January 7,2020 February 4,2020 **March 3,2020 at 6:00 p.m.** April 7,2020 May 5,2020 June 2,2020 July 7,2020 August 4,2020 September 1,2020 The purpose of the meetings is to conduct any and all business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agenda for any of the meetings may be obtained from the District's website or by contacting the District Manager at (561) 630-4922 and/or toll free at 1-877-737- 4922 prior to the date of the particular meeting. From time to time one or more Supervisors may participate by telephone; therefore a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place. Meetings may be continued as found necessary to a time and place specified on the record. If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at(561) 630-4922 and/or toll-free at 1-877-737-4922 at least seven(7)days prior to the date of the particular meeting. Meetings may be cancelled from time to time without advertised notice. AVE MARIA STEWARDSHIP COMMUNITY DISTRICT www.avemariastewardshipcd.org PUBLISH: NAPLES DAILY NEWS 09/20/19 1 6 I 1 A 2 Cedar Hammock Community Development District Board of Supervisors Norman Day,Chairman Quentin Greeley,Vice Chairman Justin Faircloth,District Manager Fred Bally,Assistant Secretary Dan Cox,District Counsel John Martino,Assistant Secretary Sam Marshall,District Engineer Gene T.Bolton,Assistant Secretary Meeting Agenda July 15,2019—2:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Old Business A. Bulkhead&Bridge Repair/Replacement Project Update 5. New Business 6. Attorney's Report 7. Engineer's Report A. Cedar Hammock Bulkhead&Bridges Preliminary Schedule Chart 8. Manager's Report A. Approval of the Minutes of June 17,2019 Meeting B. Acceptance of the Financials C. Report on Registered Voters D. Follow Up Items i. FEMA Update 9. Supervisors Requests 10.Audience Comments 11.Adjournment 16I1A2 NaplesNews.com Published Daily Naples,FL 34110 Affidavit of Publication State of Florida Counties of Collier and Lee Before the undersigned they serve as the authority, personally appeared Natalie Zollar who on oath says that she serves as Inside Sales Manager of the Naples Daily News,a daily newspaper published at Naples,in Collier County, Florida;distributed in Collier and Lee counties of Florida;that the attached copy of the advertising was published in said newspaper on dates listed.Affiant further says that the said Naples Daily News is a newspaper published at Na- ples,in said Collier County,Florida,and that the said newspaper has heretofore been continuously published in said Collier County, Florida;distributed in Collier and Lee counties of Florida,each day and has been entered as second class mail matter at the post office in Naples,in said Collier County,Florida,for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Customer Ad Number Copyline P.O.# CEDAR HAMMOCK COMMUNITY 2282426 Notice of Meetings C Pub Dates May 20,2019 (daltt (10e/a4 (Sign ture of affiant) 4\4164 h.411.111.1116411.40.411WIIIWIJ I4. KAROL EKANGAS I Notary Public-State of Florida Sworn to and subscribed before meryi • CommIssionl GG 126041 r ` agyp'; My Cornm.eaplres1ul29,2021 E This June 11,2019 r .A;f.,.• aonddihmup6tAuam rfoblyMar 1 )r and cmeAao (Signature of affiant) 16 I 1 A 2 Notice of Meetings Cedar Hammock Community Development District The Board of Supervisors of the Cedar Hammock Community Development District will hold their meetings for Fiscal Year 2019 at the Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida at 2:00m. on the second Monday ofthe following months except as noted: June 17,2019 July 15,2019 September 3,2019 There may be occasions when one or more Supervisors will participate by telephone. Meetings may be continued to a date and time certain which will be announced at the meeting. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Management Company, Inframark, Infrastructure Management Services at(954) 603-0033. If you are hearing or speech impaired, please contact the Florida Relay Service at 7-1-1 for aid in contacting the District Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made,including the testimony and evidence upon which such appeal is to be based. Justin Faircloth District Manager May 20,2019 No.2282426 16I1N2 From:"Jim Kurtzeborn"<gm@cedarhammockcc.com> Date:July 3,2019 at 12:19:01 PM EDT Agenda Page 5 To:"'Faircloth,Justin"'<Justin.Faircloth@inframark.com> Subject:FW:scanned from Cedar Hammock G&C Club Justin, I apologize for the difficulty in opening the last set of pictures. The first two photos are from an area in front of#5 back tee where the railroad ties have moved 12 to 18 inches toward the lake in the last two weeks from the pressure of the moisture in the ground from the rain. Third and fourth picture shows a patch that has been done to a small hole in the bridge at#5. The fifth and sixth picture doesn't accurately show that the ground under the turf has washed out and the area will collapse if walked on. We have contacted Travis with Artistic Structures to check his ability to make repairs to the bulkhead if you decide to do so. He estimated it would be 2 weeks before he could possibly address the problem. I will stay in contact so we can work together to get this resolved. Thank you. Jim Kurtzeborn General Manager,CCM,CAM, PGA MASTER PROFESSIONAL Cedar Hammock Golf&Country Club 8660 Cedar Hammock Boulevard Naples, FL 34112 (239) 3544175 Office (239) 707-2445 Mobile From: cedar.hammock.naples@gmail.com [mailto:cedar.hammock.naples@gmail.com] Sent:Wednesday,July 3, 2019 1:13 AM To: gm@cedarhammockcc.com Subject:scanned from Cedar Hammock G&C Club 16I1N ` Agenda Page 6 From: "Jim Kurtzebom" <Tp c cedarharnmockcc.com> Date: July 2,2019 at 2:24:41 PM EDT To: "'Faircloth,Justin'<Justin.Faircloth(c-Onfiamark.com> Cc: <golfinaint, r cedarhammockcc.com> Subject:FW: bridge and bulkhead on hole 5 Justin, Wanted to update you on a problem that is developing with the bulkhead in front of the back tee box of#5 and the bridge on#5. We have patched the bridge. We have also called Travis at Artistic Structures to check his availability to repair the bulkhead before it fails completely. The pictures don't really portray the problem as most of it is underground and washing away. The ground/dirt under the first picture has washed out so it will collapse if walked on. The railroad ties in the second picture were relatively straight two weeks ago and have bowed as you see in the picture. Will keep you informed of Travis's schedule and will update you if the situation deteriorates further. I will forward these pictures to Master Board and I will count on you to update the CDD board. Thank you, Jim Kurtzeborn General Manager,CCM,CAM,PGA MASTER PROFESSIONAL Cedar Hammock Golf& Country Club 8660 Cedar Hammock Boulevard Naples,FL 34112 (239)354-1175 Office (239)707-2445 Mobile 16114 2 n . � � � "'-* tea. +" S a� ' +. 9l G 'y+. y ti .: w at,t‘,...' y < dam- e p , ,. tY es, � f'.:::?..r:/q,,";',,,,, , yy���.d ,, „ � �y, ".w '*''- • 11r 'mss 1 by.'p' \ -:-..• , - -111; " •..v�• r wh r• ''. 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J ii Y S 22 E,c_a n a < p ,n i m 'eg 'a m ie ` m m a E 'ae�' �n n�x vi u c°: . z, j. � I� m r ry S I. m e 2 211 16I1N � Agenda Page 24 CEDAR HAMMOCK Community Development District Financial Report June 30, 2019 Prepared by: INFRAMARK ;N!'A.ASTRUC i Uhl f•MAti AGCMINT S[F.VICLS 1 6 1 1 A CEDAR HAMMOCK Agenda Page 25 Community Development District Table of Contents FINANCIAL STATEMENTS Pages Balance Sheet 1 General Fund 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments 4 Cash and Investment Report 5 Valley National Bank Reconciliation 6 Check Register 7 1 6 1 1 A 2 Agenda Page 26 CEDAR HAMMOCKS Community Development District Financial Statements (Unaudited) June 30, 2019 1611A2 Agenda Page 27 CEDAR HAMMOCK Community Development District General Fund Balance Sheet June 30, 2019 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 743,644 Investments: Certificates of Deposit- 18 Months 103,130 Money Market Account 108,251 Deposits 1,359 TOTAL ASSETS $ 956,384 LIABILITIES Accounts Payable $ 11,208 Accrued Expenses 600 TOTAL LIABILITIES 11,808 FUND BALANCES Nonspendable: Deposits 1,359 Assigned to: Operating Reserves 43,617 Reserves-Bridges 120,190 Reserves-Bulkheads 135,928 Reserves-Lakes 32,153 Reserves-Roadways 157,725 Unassigned: 453,604 TOTAL FUND BALANCES $ 944,576 TOTAL LIABILITIES&FUND BALANCES $ 956,384 Page 1 1 6 1 1 A 2 CEDAR HAMMOCK Agenda Page 28 Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending June 30,2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 2,017 $ 1,513 $ 11,632 $ 10,119 Hurricane Irma FEMA Refund - - 5,316 5,316 Interest-Tax Collector - - 178 178 Special Assmnts-Tax Collector 379,523 379,523 379,525 2 Special Assmnts-Discounts (15,181) (15,181) (13,903) 1,278 Other Miscellaneous Revenues - - 9,281 9,281 TOTAL REVENUES 366,359 365,855 392,029 26,174 EXPENDITURES Administration ProfServ-Engineering 30,000 22,500 23,995 (1,495) ProfSery-Legal Services 2,000 1,500 11,322 (9,822) ProfServ-Mgmt Consulting Sery 38,404 28,803 31,397 (2,594) ProfServ-Property Appraiser 5,693 5,693 5,693 - ProfServ-Special Assessment 2,941 2,941 7,941 (5,000) ProfServ-Web Site Maintenance 656 492 492 - Auditing Services 5,000 5,000 4,400 600 Postage and Freight 765 574 3,856 (3,282) Insurance-General Liability 7,959 7,959 7,000 959 Printing and Binding 2,246 1,684 1,146 538 Legal Advertising 2,394 1,796 6,395 (4,599) Misc-Bank Charges 700 525 380 145 Misc-Assessmnt Collection Cost 7,590 7,590 7,312 278 Misc-Web Hosting 239 239 239 - Office Supplies 400 300 28 272 Annual District Filing Fee 175 175 175 Total Administration 107,162 87,771 111,771 (24,000) Page 2 1 6 1 1 A 2 CEDAR HAMMOCK Agenda Page 29 Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending June 30, 2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Field ProfServ-Field Management 1,539 1,154 2,373 (1,219) Contracts-Water Mgmt Services 7,200 5,400 5,400 - Utility-Cameras 1,320 990 975 15 Electricity-Wells 3,000 2,250 1,976 274 Electricity-Aerator 2,000 1,500 1,032 468 R&M-Lake 3,000 2,250 3,113 (863) R&M-Plant Replacement 3,015 2,261 788 1,473 R&M Bulkheads 8,000 8,000 8,000 - R&M-Bridges&Cart Paths 8,000 6,000 - 6,000 Misc-Contingency 20,289 15,217 6,675 8,542 Capital Outlay 9,944 6,008 6,008 - Reserve-Bridges 20,910 20,910 22,064 (1,154) Reserve-Bulkheads 83,980 83,980 61,735 22,245 Reserve-Lakes 15,000 15,000 - 15,000 Reserve-Roadways 72,000 72,000 - 72,000 Total Field 259,197 242,920 120,139 122,781 TOTAL EXPENDITURES 366,359 330,691 231,910 98,781 Excess(deficiency)of revenues Over(under)expenditures - 35,164 160,119 124,955 Net change in fund balance $ - $ 35,164 $ 160,119 $ 124,955 FUND BALANCE,BEGINNING(OCT 1,2018) 784,457 784,457 784,457 FUND BALANCE,ENDING $ 784,457 $ 819,621 $ 944,576 Page 3 16 11A 2 Agenda Page 30 CEDAR HAMMOCKS Community Development District Supporting Schedules June 30, 2019 1 6 1 1 A CEDAR HAMMOCK Agenda Page 31 Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2019 ALLOCATION Discount! County Gross Date Net Amount (Penalties) Expense Amount General Fund Received Received Amount Amount Received Assessments Assessments Levied For FY 2019 $379,523 $ 379,523 Allocation % 100% 100% 11/01/18 42,900 1,824 876 45,600 45,600 11/08/18 3,422 194 70 3,686 3,686 11/19/18 130,936 5,567 2,672 139,175 139,175 11/26/18 78,204 3,325 1,596 83,125 83,125 12/24/18 55,235 2,292 1,127 58,654 58,654 01/24/19 22,501 677 459 23,637 23,637 02/18/19 6,058 114 124 6,295 6,295 04/01/19 9,722 38 198 9,958 9,958 04/26/19 5,497 (14) 112 5,594 5,594 05/24/19 2,397 (71) 49 2,375 2,375 06/17/19 959 (29) 20 950 950 06/18/19 479 (14) 10 475 475 TOTAL $ 358,310 $ 13,903 $ 7,312 $ 379,525 $ 379,525 %COLLECTED 100% 100% TOTAL OUTSTANDING $ (2) $ (2) Report Date:7/1/2019 Page 4 1611Ae CEDAR HAMMOCK Agenda Page 32 Community Development District All Funds Cash and Investment Report June 30,2019 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating Valley National Bank Gov't Interest Checking n/a 2.20% 743,644 Certificate of Deposit-6089 BankUnited 18 month CD 9/9/19 1.80% 103,130 Money Market Account BankUnited Public Funds MMA n/a 1.75% 108,251 Total $ 955,025 Suntrust Account has been closed out. Report Date:7/1/2019 Page 5 1 6 1 1 A 2 Cedar Hammock CDD Agenda Page 33 Bank Reconciliation Bank Account No. 2555 Valley National Bank-GF Statement No. 06/19 Statement Date 6/30/2019 GIL Balance(LCY) 743,643.53 Statement Balance 744,243.53 G/L Balance 743,643.53 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 744,243.53 Subtotal 743,643.53 Outstanding Checks 600.00 Negative Adjustments 0.00 Differences 0.00 Ending G/L Balance 743,643.53 Ending Balance 743,643.53 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 6/24/2019 Payment 2333 CARDNO ENTRIX 600.00 0.00 600.00 Total Outstanding Checks 600.00 600.00 Page 6 16 1 1A 2 M U) u) 0 CD (- O O 0) U) OO N M C- O M I N- (D O CO an O n C!) 0 O CT O N N N C O co N M N N CO O M M M O O O O N M M O N iH CO CO CO CO O O O (O O CO N NM g N iN ba CA O CO fH O N vCO 49 N CA to Lc)0 0 ri > e» is CI 4.9 FA fA () o 0 ra)M aEn O) m a(0 a — (0 V C a) 4t a a 0 O O O O O 0 O O O O O O O O O O 0 0 aU N (M1 M M M M N CO M V M M M M M M l0 u7 Cn «) 4 Lo Lo Lo h h )0 N U i u) 1N 1N J r. m cD c0 V R 6 (b da N d) r c c l F_ 0 O O O O_ O O 0 0 0 0 0 M O O M O M C l�j U N )! 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Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Demarco, In compliance with 190.06 of the Florida Statutes this letter is to inform you that the official records of the Collier County Supervisor of Election indicate 498 registered voters residing in the Cedar Hammock CDD as of April 15,2019. Should you have any questions regarding election services for this district, please free to contact our office, Sincerely, David B.Carpenter Qualifying Officer Collier County Supervisor of Elections (239)252-8501 Dave.Carpenter@CollierCountyFl.gov Rev Dr Martin Luther King Jr Building•3750 Enterprise Avenue•Naples FL 34104 Phone:(239)252-VOTE•Fax:(239)774-9468•www.CollierVoles.com `dry 60 C4 y 1 6 1 1 A 2 U.S.Departmeitgotfgipablpfl§ecurity Region IV 3003 Chamblee-Tucker Road Atlanta,GA 30341 „,, a� ti FEMA ,i-- 4 JUN 14 2019 Mr. Jared Moskowitz,Director Mr.Justin Faircloth, District Manager Florida Division of Emergency Management Cedar Hammock Community Development 2555 Shumard Oak Boulevard District 6 Tallahassee,Florida 32399-2100 5911 County Lakes Drive Fort Myers,Florida 33905 Reference: FEMA-4337-DR-FL Cedar Hammock Community Development District 6 PA ID: 021-U6BPG-00 Pending First Appeal—Request for Information Project 7767 Dear Mr.Moskowitz and Mr. Faircloth: FEMA Region IV conducted an initial review and assessment of the referenced first appeal submission, FEMA has considered all of the documents that are currently reflected in the enclosed Administrative Record Index. These documents constitute the entire administrative record upon which FEMA's decision will be based. The administrative record will close when the Regional Administrator issues the first appeal response,after which FEMA will not consider additional documentation should a second appeal be sought. Based upon FEMA's initial review,the current administrative record appears insufficient to support the Cedar Hammock Community Development District 6's(Subrecipient)assertion that it is eligible for Public Assistance (PA)funding on Project 7767. Specifically,the administrative record does not contain sufficient information demonstrating that the facility in question is open to and serves the general public. The documentation currently available could lead to a denial or partial denial of the first appeal. To be eligible, a Community Development District must be legally responsible for ownership, maintenance,and operation of an eligible facility that is accessible to the general public.' To further consider the claim for reimbursement, FEMA requests the following: • Provide documentation that the Subrecipient's facilities serve the general public without exclusion to membership, and facility access is not prohibited by gates or other security features. It is important to note that provision of supplementary documentation will not guarantee a favorable appeal determination. If you have additional relevant information regarding this 1 Public Assistance Program and Policy Guide,FP 104-009-2,at 11 (Apr.2017). www.fema.gov 1611A2 Agenda Page 39 appeal that you believe should be considered,please provide it within 30 days of the date of this letter via email to FEMA-R4-PA-Appeals@fema.dhs.gov,or via mail to: Terry L.Quarles, CEM,Director, Recovery Division c/o Logan Rayburn,Appeals Coordinator Federal Emergency Management Agency 3003 Chamblee Tucker Road Atlanta, Georgia 30341 In accordance with 44 C.F.R. §206.206(c)(3),within 90 days following receipt of additional information or expiration of the period to provide such information, I will notify you of the disposition of this appeal. Should you have any questions or require further assistance,please contact me at(770)220-5300. Sincerely, J� ;/r erry . Quarles,CEM Director, Recovery Division Enclosure Administrative Record Index 1 6 I 1 A a Agenda Page 40 ADMINISTRATIVE RECORD INDEX FEMA-DR-4337-FL Cedar Hammock Community Development District 6, PA ID: 021-U6BPG-00 Project Worksheet 7767 N Doc. No. Document Document Document ! # of PW Date T e From To Description/ f Pages yp Subject _ 1. 2 7767 05/21/2019 Letter -. Recipient FEMA 1'Appeal Letter 1 Attorney/ 2. 2 7767 04/02/2019 Letter Recipient 15Appeal Letter 3. 6 7767 02/04/201Letter FEMA Recipient/ Determination 9 Subrecipient Memo Code of Appeal Attachment 4. 8 N/A j N/A Subrecipient N/A A: Ordinances No. { Ordinance 99_81 Appeal Attachment 5. 5 N/A 4/22/08 Agreement Subrecipient N/A B: Memorandum of Agreement State of Appeal Attachment 6. 4 i N/A N/A Statutes N/A C: 2018 Florida Florida A__.. Statutes South 1 Florida Appeal Attachment 7.1 5 N/A 11/27/2013 Permit Water Subrecipient j D: Permit No. 11- { Management � 0I683-P District End of Record 161142 MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT A regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Tuesday July 15, 2019 at 2:00 p.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida. Present and constituting a quorum were: Norman Day(by phone) Chairman Quentin Greeley Vice-Chairman Fred Bally Assistant Secretary John Martino Assistant Secretary Also present were: Justin Faircloth District Manager Dan Cox (by phone) District Counsel Sam Marshall District Engineer Jim Kurtzeborn Cedar Hammock Golf&Country Club Kipp Schulties (by phone) Kipp Schulties Golf Design The following is a summary of the discussions and actions taken at the July 15, 2019 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call o Mr. Faircloth called the meeting to order. He indicated Mr. Day was attending today's meeting by phone. On MOTION by Mr. Greely seconded by Mr. Martino with all in favor to allow Mr. Day to attend by phone and vote during the meeting was approved. SECOND ORDER OF BUSINESS Approval of Agenda o Mr. Faircloth handed out a proposal from Kipp Schulties with the suggested plans and options for the Board to review. These plans are not final as he would like to put them in 1 6 1 1 A July 15,2019 Cedar Hammock CDD an aerial format and in color for the Board. In addition, a proposal from Artistic Structures was handed out. On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor the agenda was approved as amended. THIRD ORDER OF BUSINESS Public Comments on Agenda Items o No public comments were received. FOURTH ORDER OF BUSINESS Old Business A. Bulkhead and Bridge Repair o Mr. Faircloth discussed the contract and the suggested deliverables to be provided by both Mr. Schulties and Mr. Verrastro. Mr. Verrastro still has work to be done at his end and that is not deliverable as yet. o The proposed plans will need to be discussed and signed off by the Board, as well as, the Master Association. o The contingency of 3% was discussed with the recommendation of the District Manager and Engineer suggesting the amount should be 10%. o The Board discussed completing the project in two phases over the course of two fiscal years. o Mr. Faircloth indicated they should revise the schedule and then confirm this with the Board and then submit it out to the vendors and he expects the deliverables to happen during those timeframes. o Mr. Marshall reviewed the timeline with the Board. Mr. Greeley asked Mr. Marshall to ensure that the Master Board is included in this process. o Mr. Day provided his input on the discussion at hand and Mr. Greeley followed-up with his own comments. o Mr. Greeley requested a continuation of this meeting and have a presentation by the architect of this plan. o Further discussion ensued regarding this matter. 2 1611A2 July 15,2019 Cedar Hammock CDD o Mr. Day mentioned the other issue with getting things, once everyone has had the opportunity to go through the plans o Discussion ensued regarding a continuation meeting date. o Mr. Faircloth recommended the following timeline: • Bid Published —to be determined and it will take about 10 -14 days to schedule an ad to run in the paper. • Pre-bid meeting — to be scheduled a minimum of 4 weeks after the Bid is published. • RFI Deadline—scheduled one week after the pre-bid meeting. • RFI Response—schedule one week after the RFI deadline. • Bid due date—scheduled one week after the RFI response • Bid Opening — to be determined — either on the bid due date or following the CDD meeting date. o Further discussion ensued regarding this project. FIFTH ORDER OF BUSINESS New Business o Mr. Faircloth indicated the new business items are the Artistic Structure proposals that he sent to the Board. He provided a hard copy of the proposal and indicated it is for repair of the bridge and bulkhead as there are some issue on hole#5. o Discussion ensued regarding closing off the area to ensure safety for all, but further discussion ensued regarding this and it was decided they do the repairs. On MOTION by Mr. Greeley seconded by Mr. Bally with Mr. Bally and Mr. Greeley voting AYE and Mr. Martino and Mr. Day voting NAY to have Artistic Structure proposal to repair the bulkhead and bridges failures on hole #5. Motion failed. Mr. Martino motioned to close the tee where the damage was located. Motion failed for lack of a second. o Further discussion ensued regarding bridge and bulkhead for this area. 3 1611A2 July 15,2019 Cedar Hammock CDT) On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor to have Artistic Structures complete the repairs was approved. SIXTH ORDER OF BUSINESS Attorney's Report o Mr. Cox provided an update regarding Tekram Services and recommended withdrawing the grant request with FEMA for the Hurricane Irma gate damages. SEVENTH ORDER OF BUSINESS Engineer's Report A. Cedar Hammock Bulkhead& Bridges Preliminary Schedule Chart o Mr. Marshall was asked to survey the county line at the Habitat development to make sure there is no encroachment. Mr. Marshall reported the contractor is doing a good job of keeping construction on their property and that there is a good fence line. The surveyor stated there was no encroachment. EIGHTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of June 17, 2019 Meeting o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes. There being none, On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor the minutes of the June 17, 2019 meeting were approved. B. Financial Report o Mr. Faircloth presented the financial report to the Board. He indicated at the last meeting he was asked to get additional information on the parcels which were still outstanding. As of June 18, 2019 no other parcels were outstanding and the full assessments have come in and they are 100 percent collected. o Discussion ensued regarding the unassigned funds in the reserves and how do they get assigned. Mr. Faircloth stated they can assign it but this is typically done after the end of the fiscal year. 4 16112 July 15,2019 Cedar Hammock CDD On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor the financial report was accepted. C. Report on Registered Voters o Mr. Faircloth indicated it is required by law to inform the Board how many voters they have registered that are qualified electors. The District has a total of 498 registered voters. D. Follow-Up Items i. Fema Update o Mr. Faircloth provided a FEMA update to the Board. o Mr. Faircloth mentioned they have an executed contract with Cardno to renew the water use permit and this is in process right now. o It was reported that the carp installation will most likely occur in the Fall after the grates have been installed. o Discussion ensued regarding the March meeting date. Mr. Faircloth indicated typically the February and March meetings are the same day in each month, but February 2020 has 29 days not 28 and that was why the date for the March meeting was affected. After further discussion it was decided the March meeting will be on March 9, 2020 and not March 10, 2020 as originally presented. On MOTION by Mr. Greeley seconded by Mr. Martino with all in favor setting the March meeting for March 9, 2020 was approved o An update was given regarding the road paver repairs. Mr. Faircloth conferred with Mr. Marshall before the work was done it was decided that the concrete curbing was not needed at this time just resetting of the pavers as there will be a lot of heavy trucks coming in and out during the pending construction project. Noting that the Board already anticipated road repairs around hole four after construction. o The Board authorized payment of the invoice for the work. NINTH ORDER OF BUSINESS Supervisors Requests o Mr. Faircloth had Mr. Schulties on the phone and asked if he would be able to come and do a presentation to the Board. The Board indicated they would like the Master Board 5 16 1 1A 2 July 15,2019 Cedar Hammock CDD members to be present as well so consensus can be obtained. The Board is thinking of doing phase one and phase two. Year one doing holes one through 9 or 10 through 18 and second year doing the other set of nine. o Mr. Faircloth asked for Mr. Schulties' availability and based on the discussion the Board opted to continue this meeting on August 22, 2019 at 2:00 pm. He also asked for a cost breakdown between the CDD and Master Association cost. o Further discussion ensued regarding this matter. o Mr. Day inquired when the assessment would be due and it was noted this will come on the yearly tax bill directly from the County. o Further discussion ensued regarding the discussion they had with Mr. Schulties. o Mr. Martino requested to be the liaison between the Board and the Master Association. The Board agreed that each board member rotate attendance at the Master Association meetings. TENTH ORDER OF BUSINESS Audience Comments o None. ELEVENTH ORDER OF BUSINESS Continuation On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor the meeting of July 15, 2019 to be continued to Thursday August 22, 2019 at 2:00 pm was approved. • 41, - ,.• Z.4.44 / , cretary Chairman/Vice-Chair) hairman/Vice-Chair an 6 161 lA Cedar Hammock Community Development District Board of Supervisors Norman Day,Chairman Quentin Greeley,Vice Chairman Justin Faircloth,District Manager Fred Bally,Assistant Secretary Dan Cox,District Counsel John Martino,Assistant Secretary Sam Marshall,District Engineer Gene T.Bolton,Assistant Secretary Continued Meeting Agenda August 22,2019—2:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Old Business A. Bulkhead&Bridge Repair/Replacement Project Update i. Kipp Schulties Golf Design, Inc. Concept Presentation ii. Bridging Solutions Rock Wall Design&Calculations 5. New Business A. Bulkhead 5 Damage Developments 6. Attorney's Report 7. Engineer's Report A. 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PF E x r s 8 a x w ir U ° � f 4 u / i 4 i� 4 h W o / i a ,R I o m - / V O n'+ w IV W ..0-.1 .0 I` ,1 oonu5 / W !-ms O•.:1 f o toj A il u •.til o _ U o ,Y0' c 3 =(4 tor c, u ' ihteltilk• ti �. Vel � if s}e 1104.04440111101 It i��tttt10 }a-� =( '`oil iejlirill ^ 3 2 v C Z N^1 y b Q Wo a .33 - ".,1''' W J H m O Q k° Q I. -� q^ z q W 3= U -L O q II II � CLL .Wi mx K 1 , , .n7. 5,t 5 16 1 1A 2 Agenda Page 18 BRIDGING mow SOLUTIONS Project No. Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 1 of 5 References: 1. FDOT Index 6011 (2015) Wall Geometry I' T 01 . 3 I AI 6 • • k B ► Maximum Retainage Hieght h = 8.0 ft Toe Depth t = 0.0 ft Top of Wall Thickness T = 24.0 in Total Wall Height h+t = H = 8.0 ft Bottom of Wall Thickness B = 6.00 ft 8/8/2019 1 of 15 Rock Wall Design Calcs 1611A2 Agenda Page 19 BRIDGING mow SOLUTIONS Project No. (Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 1 of 5 References: 1. FDOT Index 6011 (2015) Design Parameters Allowable Bearing Pressure aa„ = 2500 psf Live Load Surcharge Height h' = 1.0 ft Concrete Unit Wieght yc = 150.0 Ib/ft3 Soil Unit Weight Ys = 120.0 Ib/ft3 Angle of Soil Internal Friction 4Ps = 30.0 degrees Base Concrete-Soil Coeffecient of Friction µ = 0.45 Coeffecient of Active Pressure ka = 0.33 Coeffecient of Passive Pressure kP = 3.00 Design Equations 1. Total Earth Thrust P = i kaysH(H + 2h') 2 2. Total Earth Thrust Location From Base H2 +3Hh' Y = 3(H + 2h') Horizontal Forces Total Earth Thrust P = 1600.00 lbs Total Earth Thrust Location From Base y = 2.93 ft Overturning Moment Moi 4693.33 ft-lb 8/8/2019 2 of 15 Rock Wall Design Calcs 1611A2 Agenda Page 20 BRIDGING yip, SOLUTIONS Project No. 'Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 1 of 5 References: 1. FDOT Index 6011 (2015) Weights and Moments Resisting Overturning Component Weight Moment Moment Arm lb ft ft-lb A 2400.00 1.00 2400.00 B 2400.00 3.33 8000.00 Soil on Back Wall 1920.00 4.67 8960.00 Surcharge 480.00 2.00 960.00 Totals 7200.00 20320.00 Passive Forces Pr = 0.00 lbs Distance of Resultant from Front Edge a = 2.170 ft Calculated Bearing Pressures Toe Bearing ch= 2195.56 psf OK Pressure Heel Bearing Pressure q2. 204.44 psf OK Wall Stability Sliding Safty Factor SFsi = 1.89 SF>1.5, OK Overturning Safty Factor Sfot = 4.33 SF>2, OK 8/8/2019 3 of 15 Rock Wall Design Calcs 1611A2 Agenda Page 21 , BRIDGING law SOLUTIONS Project No. 'Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 2 of 5 References: 1. FDOT Index 6011 (2015) Wall Geometry T 1 99 • B Maximum Retainage Hieght h = 8.0 ft Toe Depth t = 0.0 ft Top of Wall Thickness T = 72.0 in Total Wall Height h+t = H = 8.0 ft Bottom of Wall Thickness B = 6.08 ft 8/8/2019 4 of 15 Rock Wall Design Calcs 16 1 1A 2 Agenda Page 22 BRIDGING SOLUTIONS Project No. Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 2 of 5 References: 1. FDOT Index 6011 (2015) Design Parameters Allowable Bearing Pressure 6a„ = 2500 psf Live Load Surcharge Height h' = 1.0 ft Concrete Unit Wieght Ye = 150.0 lb/ft3 Soil Unit Weight ys = 120.0 lb/ft3 Angle of Soil Internal Friction cps = 30.0 degrees Base Concrete-Soil Coeffecient of Friction µ = 0.45 Coeffecient of Active Pressure ka = 0.33 Coeffecient of Passive Pressure kP = 3.00 Design Equations 1. Total Earth Thrust P = 7 kaysH(H + 2W) 2. Total Earth Thrust Location From Base H2 + 311h' Y = 3(H + 2h') Horizontal Forces Total Earth Thrust P = 1600.00 lbs Total Earth Thrust Location From Base y = 2.93 ft Overturning Moment Mo, = 4693.33 ft-lb 8/8/2019 5 of 15 Rock Wall Design Calcs 1 6 1 1 A 2 Agenda Page 23 . E+.BRIDGING maw SOLUTIONS Project No. Remarks Prepared by RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 2 of 5 References: 1. FDOT Index 6011 (2015) Weiqhts and Moments Resisting Overturning Component Weight Moment Moment Arm lb ft ft-lb A 7200.00 3.00 21600.00 B 48.48 6.03 292.22 Soil on Back Wall 38.79 6.05 234.82 Surcharge 9.70 0.04 0.39 Totals 7296.97 22127.42 Passive Forces PP = 0.00 lbs Distance of Resultant from Front Edge a = 2.389 ft Calculated Bearing Pressures Toe Bearing Pressure Q,= 1971.03 psf OK Heel Bearing Pressure Q2= 428.97 psf OK Wall Stability Sliding Safty Factor SFs1 = 2.05 SF>1.5,OK Overturning Safty Factor St:), = 4.71 SF>2, OK 8/8/2019 6 of 15 Rock Wall Design Calcs 1 6 I 1 A Agenda Page 24 BRIDGING var SOLUTIONS Project No. Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 3 of 5 References: 1. FDOT Index 6011 (2015) Wall Geometry T A 2 L 1/)YA/I 5 c-91 k B Maximum Retainage Hieght h = 6.0 ft Toe Depth t = 0.0 ft Top of Wall Thickness T = 24.0 in Total Wall Height h+t = H = 6.0 ft Bottom of Wall Thickness B = 4.40 ft 8/8/2019 7 of 15 Rock Wall Design Calcs 16 1 1A 2 Agenda Page 25 BRIDGING war SOLUTIONS Project No. Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 3 of 5 References: 1. FDOT Index 6011 (2015) Design Parameters Allowable Bearing Pressure 6a„ = 2500 psf Live Load Surcharge Height h' = 1.0 ft Concrete Unit Wieght y, = 150.0 lb/ft3 Soil Unit Weight ys = 120.0 Ib/ft3 Angle of Soil Internal Friction fis = 30.0 degrees Base Concrete-Soil Coeffecient of Friction p = 0.45 Coeffecient of Active Pressure ka = 0.33 Coeffecient of Passive Pressure kp = 3.00 Design Equations 1. Total Earth Thrust P = i kaysH(H + 2h0 2 2. Total Earth Thrust Location From Base _ H2 + 31Ih' J 3(H + 214') Horizontal Forces Total Earth Thrust P = 960.00 lbs Total Earth Thrust Location From Base y = 2.25 ft Overturning Moment Mot = 2160.00 ft-lb 8/8/2019 8 of 15 Rock Wall Design Calcs 16 1 1A 2 Agenda Page 26 BRIDGING SOLUTIONS Project No. Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 3 of 5 References: 1. FDOT Index 6011 (2015) Weights and Moments Resisting Overturning Component Weight Moment Moment Arm lb ft ft-lb A 1800.00 1.00 1800.00 B 1080.00 2.80 3024.00 Soil on Back Wall 864.00 3.60 3. 110.40 Surcharge 288.00 1.20 345.60 Totals 4032.00 8280.00 Passive Forces PP = 0.00 lbs Distance of Resultant from Front Edge a = 1.518 ft Calculated Bearing Pressures Toe Bearing q,= 1768.76 psf OK Pressure Heel Bearing q2= 63.97 psf OK Pressure Wall Stability Sliding Safty Factor SF51 = 1.76 SF>1.5,OK Overturning Safty Factor Sfo, = 3.83 SF>2,OK 8/8/2019 9 of 15 Rock Wall Design Calcs 16I1A • Agenda Page 27 BRIDGING SOLUTIONS Project No. Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 4 of 5 References: 1. FDOT Index 6011 (2015) Wall Geometry II T A I' 1 L lc 3,9 cr) • B Maximum Retainage Hieght h = 4.0 ft Toe Depth t = 0.0 ft Top of Wall Thickness T = 24.0 in Total Wall Height h+t = H = 4.0 ft Bottom of Wall Thickness B = 3.03 ft 8/8/2019 10 of 15 Rock Wall Design Calcs 16IIA2 , Agenda Page 28 BRIDGING 4SOLUTIONS Project No. Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 4 of 5 References: 1. FDOT Index 6011 (2015) Design Parameters Allowable Bearing Pressure aa„ = 2500 psf Live Load Surcharge Height h' = 1.0 ft Concrete Unit Wieght yc = 150.0 Ib/ft3 Soil Unit Weight ys = 120.0 lb/ft3 Angle of Soil Internal Friction (I)s = 30.0 degrees Base Concrete-Soil Coeffecient of Friction H. = 0.45 Coeffecient of Active Pressure ka = 0.33 Coeffecient of Passive Pressure kP = 3.00 Design Equations 1. Total Earth Thrust P = i kaysH(H + 2h') 2 2. Total Earth Thrust Location From Base H2 + 3Hh' _ Y 3�H + 2h') Horizontal Forces Total Earth Thrust P = 480.00 lbs Total Earth Thrust Location From Base y = 1.56 ft Overturning Moment Mo, = 746.67 ft-lb 8/8/2019 11 of 15 Rock Wall Design Calcs 1 6 1 1 A 2 Agenda Page 29 BRIDGING SOLUTIONS Project No. Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 4 of 5 References: 1. FDOT Index 6011 (2015) Weights and Moments Resisting Overturning Component Weight Moment Moment Arm lb ft ft-lb A 1.200.00 1.00 1200.00 307.69 2.34 720.58 Soil on Back Wall 246.15 2.68 660.62 Surcharge 123.08 0.51 63.12 Totals 1876.92 2644.31 Passive Forces P, = 0.00 lbs Distance of Resultant from Front Edge a = 1.011 ft Calculated Bearing Pressures Toe Bearing Pressure ch= 1237.61 psf OK Heel Bearing q2= 3.07 psf OK Pressure Wall Stability Sliding Safty Factor SF51 = 1.64 SF>1.5,OK Overturning Safty Factor Sfot = 3.54 SF>2,OK 8/8/2019 12 of 15 Rock Wall Design Calcs 1611A2 Agenda Page 30 , ; BRIDGING lior SOLUTIONS Project No. Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 5 of 5 References: 1. FDOT Index 6011 (2015) Wall Geometry I' T L (i) 99 • B Maximum Retainage Hieght h = 2.0 ft Toe Depth t = 0.0 ft Top of Wall Thickness T = 24.0 in Total Wall Height h+t = H = 2.0 ft Bottom of Wall Thickness B = 2.02 ft 8/8/2019 13 of 15 Rock Wall Design Calcs 16 1 1A 2 Agenda Page 31 BRIDGING SOLUTIONS Project No. (Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 5 of 5 References: 1. FDOT Index 6011 (2015) Design Parameters Allowable Bearing Pressure 6a„ = 2500 psf Live Load Surcharge Height h' = 1.0 ft Concrete Unit Wieght yc = 150.0 lb/ft3 Soil Unit Weight Ys = 120.0 lb/ft3 Angle of Soil Internal Friction (I)s = 30.0 degrees Base Concrete-Soil Coeffecient of Friction µ = 0.45 Coeffecient of Active Pressure ka = 0.33 Coeffecient of Passive Pressure kP = 3.00 Design Equations 1. Total Earth Thrust P - 1 k-,7 H(H + 2h') 2 2. Total Earth Thrust Location From Base H2 +3Hh' _ 3,H + 2h') Horizontal Forces Total Earth Thrust P = 160.00 lbs Total Earth Thrust Location From Base y = 0.83 ft Overturning Moment Mm = 133.33 ft-lb 8/8/2019 14 of 15 Rock Wall Design Calcs 1611A2 Agenda Page 32 BRIDGING SOLUTIONS Project No. Remarks Prepared by: RC Date: Jul-19 Project Name Cedar Hammock Checked by: RV Date: Jul-19 Title/Item Non-Standard Gravity Wall Design Sheet: 5 of 5 References: 1. FDOT Index 6011 (2015) Weights and Moments Resisting Overturning Component Weight Moment Moment Arm lb ft ft-lb A 600.00 1.00 600.00 B 3.03 2.01 6.08 Soil on Back Wall 2.42 2.01 4.88 Surcharge 2.42 0.01 0.02 Totals 607.88 610.99 Passive Forces PP = 0.00 lbs Distance of Resultant from Front Edge a = 0.786 ft Calculated Bearing Pressures Toe Bearing qt. 501.38 psf OK Pressure Heel Bearing Pressure q2= 100.42 psf OK Wall Stability Sliding Safty Factor SFg, = 1.70 SF>1.5,OK Overturning Safty Factor Sfo, = 4.58 SF>2,OK 8/8/2019 15 of 15 Rock Wall Design Calcs 1 6 1 1 A 2 - ......inffir.:. '1 :,,,. .., �` . ^rF _ ! s • - : ,,,,, . ..� mr-ter, ,uc :n+� '-,--,,,s,..,-,:,- --�. � •,r ;. � �` ,' t . ffi y }4'e .A t i4.'.'Ji. .'�..pb. '15 e ).. '.. • w1w; l�' ,t'brrtT.e 'yam , 4 .;.1,4,-,-.:: .--- ., '1'1' ' Ai ' ,:''''.- .,. r . .ri,„--ar:..,,,,,-',',.,,,,..„ ,---;.::-:-..,,,,,„_..„..- ,. .„„. ---. . 4 _ s �' -aria ,, j : ��"� .. ti " -s t x' 'ten' +..ma ° 4a g t1� fY w N { yic r Uk^ q'*' w I ,I zA• .,,--4:e.:-.,, max.. ,. 1Y^T � t cs j Ye ..,,:;.,1;„,.-z-,.,,..;:,,-,. ...,,,...'?,,,,,*,' ,,rte ZYy f ARTISTIC STRUCTURES, INC. CEDAR HAMMOCK REPAIRS 16 1 1A 2 ARTISTIC INTEGRITY WE BUILD IT RIGHT THE STRUCTURES, FIRST TIME. WE MAKE SURE THAT YOUR AMENITY IS SOMETHING YOUR 1 N C■ COMMUNITY WILL ENJOY FOR YEARS TO COME. WE HAND-PICK OUR MATERIALS We greatly appreciate the opportunity to provide pricing for your next FROM LOCAL SUPPLIERS, project. ENSURING OUR Artistic Structures is a locally owned contracting company serving CUSTOMERS THE UPMOST Southwest Florida, from Tampa to Marco Island, for over fifteen years. We provide a wide variety of timber amenities for your communities. QUALITY MATERIALS. Some of our services include golf cart bridges, pavilions, boardwalks, ARTISTIC STRUCTURES WILL fishing piers, timber retaining walls, limestone boulder retaining walls, rip rap, decks, floating docks, guardrails, and decorative fencing. We NOT CUT CORNERS. OUR will take the project from initial consultation, through designing, STAFF IS EXPERIENCED AND budgeting, engineering, permitting, scheduling, to final construction. PRIDES THEMSELVES ON Artistic Structures also specializes in bridge and boardwalk installations PROVIDING QUALITY in environmentally sensitive locations. By using lightweight equipment and top down construction, we can assure minimal impact to the WORKMANSHIP. WE AREN'T natural beauty of the surrounding environment. HAPPY UNLESS YOU ARE We hope you choose Artistic Structures as your contractor for your next HAPPY. amenities project. g h .� A a { s" *e '§ •ago S-`� 'a+. < • y + p v {1a7 41 1611A2 REPAIR ESTIMATE HOLE #5 TEE 16l1A2 AciistiStIuctures Inc. 8415 SW Riverside Drive,Arcadia, orida 34269/(863)494-2426/Fax(863)494-2707/articticstructures@rnsn,com PROPOSAL SUBMITTED TO: JOB DESCRIPTION: Cedar Hammock CDD Cedar Hammock Attention Of: Justin Faircloth 8660 Cedar Hammock Blvd Inframark Naples, Fl 34112 5911 Country Lakes Road Hole#6 Tee Wall Repairs Fort Myers, FL 33905 Office: 239.245.7118 ext. 306 7-12-2019 Cell: 239.785.0675 We hereby submit specifications and pricing for all labor,equipment and materials to complete the following: 1.)REPAIR AREA A,10 LE of Wall Repair on#5 Tee: • Removal of existing wall verticals and horizontal whalers. • Return existing pilings to plumb position. • Installation of new 2"x 8"RS,.60 CCA verticals. • Installation of new 3"x 8"RS,.60 CCA horizontal whalers • Installation of new 5/8 x 12'HDG tie rods. • Installation of new High-tenacity polypropylene woven monofilament filtration geotextile • Installation of new 8"x 6',2.50 CCA piling deadman Cost of Wall Repair $3,450.00 2.)REPAIR AREA B—G,30 LF of Wall Repair on#5 Tee: • Removal of existing wall verticals and horizontal whalers. • Return existing pilings to plumb position. • Installation of new 2"x 8"RS,.60 CCA verticals. • Installation of new 3"x 8"RS,.60 CCA horizontal whalers • Installation of new 5/8 x 12 HDG lie rods. • Installation of new High-tenacity polypropylene woven monofilament filtration geotextile • Installation of new 8"x 6',2.50 CCA piling deadman. Cost of Wall Repair $4,320.00 3.)BRIDGE DECK REPAIR • Removal and replace of 3—35(8"x12'bridge deck boards. Cost of Bridge Deck Repair $ 650.00 4,1 DISPOSAL RATES(If dumpster is not provided by OWNER) • Disposal shall be charged at actual cost plus 10%.Artistic Structures shall provide owner with all disposal receipts. • Rate-20 Yard Roll-Off,$402.25 Delivery,2-Ton Cap,$60.00 per each addition ton Notes and Conditions: • Stop of work resulting in additional mobilizations will result in additional cost. • Price does not include removal or replacement of existing irrigation lines and or utilities.All private utilities shall be located by owner. • Price does not include removal or replacement of any type of existing landscaping, • Price does not include the removal or replacement of cart path,pavers,landscape,sod or the alike that will be removed and or damaged during the construct the above.All precautions will be taken to prevent damages. We hereby propose to furnish labor and materials—complete in accordance with the above specification,for the sum of:Based on actual field measurements Dollars($ )with payment to be made as follows:Monthly draw based on percentage of completion 30%deposit upon mobilization All material is guaranteed to be as specified.All work to be completed in a workmanlike manner according to standard practices.Any alteration or deviation from above specifications involving extra costs,will be executed only upon written orders,and will become extra charge over and above the estimate.All agreements contingent upon strikes,accidents or delays beyond our control.This proposal subject to acceptance within 30 days and is void thereafter at the option of the undersigned.Owners to carry fire,wind,and other necessary insurance.Our workers are covered by workers'compensation insurance. Authorized Signature: Artistic Structures Inc. ACCEPTANCE OF PROPOSAL:The above process,specifications and conditions are hereby accepted.You are authorized to do the work as specified.Payment shall be made as outlined above. Signature: Date: W 16 11A 2 Aitistiçti'tictures Inc . 8415 SW Riverside Drive, Arca , 34269/(863)494-24261 Fax(863)494-2707/articticstructures@msn,com PROPOSAL SUBMITTED TO: JOB DESCRIPTION: Cedar Hammock CDD — Cedar Hammock Attention Of: Justin Faircloth 8660 Cedar Hammock Blvd Inframark Naples, Fl 34112 5911 Country Lakes Road Hole#6 Tee Wall Repairs Fort Myers, FL 33905 Office: 239.245.7118 ext. 306 7-12-2019 Cell: 239.785.0675 ,‘ill' 114' M - . I 1t 4.`f,_ is f.-4:? .4, -6Ilk f''' s S 7 d $tN �� 2 a "s q Sme fa �- � ,$ '� Ci:4 if # $1 } siprifft ,�,ai��� ,, ; c • �' .-:"%‘:,-.': °z.. ' . i.. : ' .l 'T f „ �. v Y. _ ,.- 1 6 1 1 A 2 ArtistiStructut'cs Inc. 8415 SW Riverside Drive,Arcadia, orida 34269!(863)494-2426/Fax(863)494-2707!articticstructures@msn.com PROPOSAL SUBMITTED TO: JOB DESCRIPTION: Cedar Hammock CDD Cedar Hammock Attention Of: Justin Faircloth 8660 Cedar Hammock Blvd Inframark Naples, Fl 34112 5911 Country Lakes Road Hole #6 Tee Wall Repairs Fort Myers, FL 33905 Office: 239.245.7118 ext. 306 7-12-2019 Cell: 239.785.0675 REPAIR A— DEADMAN HAS FAILED. 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Strti Arti4t1 - -1 t 1 tt'i c i Inc. 8415 SW Riverside Drive,Arcadia, orida 34269/(863)494-2426/Fax(863)494-2707/articticstructures(c�msn.com PROPOSAL SUBMITTED TO: JOB DESCRIPTION: Cedar Hammock CDD Cedar Hammock Attention Of: Justin Faircloth 8660 Cedar Hammock Blvd Inframark Naples, Fl 34112 5911 CountryLakes Road Hole #6 Tee Wall Repairs Fort Myers, FL 33905 Office: 239.245.7118 ext. 306 7-12-2019 Cell: 239.785.0675 REPAIR B—D: SOIL MIGRATING UDE WALL. „ -t ,IN .7%. ".. i.—.7 ' ' -4'''fi--4,4_ .:„. ,-,, ,, . , _ „. „ ....,:,..,,,... .,, ,,,,,--. ,„,,- ,,,,i,__.,,,,, , ,,-,-.0:-.--'�!_`,+ `� `"�.. a �'• A 2 r a �a,` t i �'liH�P,f r,�,�i,�- r�, s z'w^= ,,i44 z 3 4 `," a v°— '"r r4 ` e. r} viii F1•F *; .'�,o4 y..r r :a yr tr�r;,% ...! " 4t 1 a ,_,, t1--4..-;;i:jt4f, ''''- 1 '1 m': :A4,1'F' '.-.' ''' ' ' 'IK';.":4: :*-',:::.: ;' Alt-- .*.'1 40.4447 .-; ''T jolAtt I) r 8• ! � wT' i t OSx. 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S.'$. 9 gage 7 .� .� Cr) 16IIA2 A ti ti( S tr1 Inc. 8415 SW Riverside Drive,Arcadia; orida 34269/(863)494-2426 I Fax(863)494-2707/articticstructures@msn.com PROPOSAL SUBMITTED TO: JOB DESCRIPTION: Cedar Hammock CDD Cedar Hammock Attention Of: Justin Faircloth 8660 Cedar Hammock Blvd Inframark Naples, FI 34112 5911 Country Lakes Road Hole #6 Tee Wall Re airs Fort Myers, FL 33905 p Office: 239.245.7118 ext. 306 Cell: 239.785.0675 REPAIR E-G: HORIZOTAL WHALERS MIGRATING FROM BEHIND WALL PILING. WO � -,,,-.,'%'-`7'.,',..,,,,-„J';„:„„ ,�d . ,...rte*... V. ,. '-'1%,..:n.1.; i 1 ;,c ♦ q.-+" a ,� � 'k � ,,e, _ ‘:"t"',:;',.*; k ,,;,� "1`'wtt �?ky r< A� .v, rs r ai v 'a ' N. ''',4 k 1 a. V 16I1A2 Structures rtist 4 ti •., Recent Clients • Bonita National, Bonita Springs,FL- Jim Glase(239)777-2800 • Colonial Country Club,Fort Myers, FL- Jeff Cathey,(239)834-7118 • Cypress Woods Golf&Country Club,Naples, FL- Scott Kissell(239)593-3392 • Dell Webb, Pulte Homes,Walter Grassman(941) 809-0207 • Ding Darling National Wildlife Refuge-Amy Nowaki (239)-472-1100 • The Estuary at Grey Oaks,Naples,FL—Jim Glase(239) 777-2800 • Fiddlesticks Country Club, Fort Myers, FL- Brad Caporini,(239)707-9387 • The Gasparilla Golf Club, Boca Grande, FL-Jeff Strother(941)270-0470 • Heritage Oaks, Sarasota, FL-David Summers(941)993-2449 • Heritage Palms Golf&Country Club,Fort Myers, FL- Greg Kriesch,(239)292-5214 • Island Country Club, Marco Island, FL- Wayne Kappauf,(239)641-9193 • Isle of Collier Preserve,Naples,FL- Ian Moore,(239)961-1927 • Lakeside, Lakewood Ranch, Homes By Towne—John Woodman (813)944-8343 • Legacy Estates, Sarasota, FL-Taylor Morrison, James Borman(941)-379-8400 • Naples Lakes Country Club, Naples, FL-Mike Wallace,(239)289-7180 • The Old Collier Golf Club, Naples,FL-Tim Hiers, (239)593-8522 • Quail West, Bonita Springs,FL-Mark Black,(239)593-4120 • Quail Creek Country Club,Naples, FL - David Fenton,(239)580-8958 • Riverwood Golf Club, Port Charlotte, FL-Eric Pinkham,(941)270-0206 • The Sanctuary, Sanibel Island,FL—Kyle Sweet(239)707-8763 • Seasons At Bonita,DR Horton—Jason Demarco (239)240-4399 • Sandhill Preserve, Sarasota, FL—Walter Grassman(941)809-0207 • Shadow Woods Preserve, Estero FL—Eric Ruha(239)229-8809 • Tampa Bay Golf&Country Club,Jeff(907)-322-9207 • Tiburon,Naples, FL—Jeff Cathey,(239)834-7118 • Timber Pines, Spring Hill, FL-Mark Nordman,(352)666-2333 • Vasari Golf and Country Club-Sam Mueller(239)707-0464 • Winding Cypress,Naples, FL—Pulte Homes,Pat Butler(239)777-3512 • Shoreview at Waterside, Lakewood Ranch, - Pulte Homes,Walter Grassman(941) 809-0207 • The World Center Marriott,Orlando,FL—Sean O'Brien (407)312-1327 03 16I 1 A ,y, �">'1 ,� .a �,f` 7. �� ,,,i'�:us��, rpt � • if t$ 4 j.. �,T '''�' E. r" s i � 7 i "cr f t, v: . • :tib' 41 14ti G n s 3 fi i•'V P tat � h ter. 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' ..I?t s :ms ��. er `Ffi ..vis.''.-7,--,--- *' s,M .-! ^; �'� '- � i �tiw �, ,V 1 6 1 1 A 2 MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT A continued meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Tuesday August 22, 2019 at 2:00 p.m. at the Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida. Present and constituting a quorum were: Norman Day(by phone) Chairman Quentin Greeley Vice-Chairman Fred Bally Assistant Secretary John Martino Assistant Secretary Gene Bolton (by phone) Assistant Secretary Also present were: Justin Faircloth District Manager Sam Marshall District Engineer Jim Kurtzeborn Cedar Hammock Golf&Country Club Kipp Schulties Kipp Schulties Golf Design The following is a summary of the discussions and actions token at the August 22, 2019 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call o Mr. Faircloth called the meeting to order. He indicated Mr. Day and Mr. Bolton were attending today's meeting by phone. On MOTION by Mr. Greely seconded by Mr. Bally with all in favor to allow Mr. Day and Mr. Bolton to attend by phone and vote during the meeting was approved. SECOND ORDER OF BUSINESS Approval of Agenda o Mr. Faircloth indicated they are going over the design which is in this continuation agenda package. For reference the Board is allowed to discuss anything that was on the agenda previously. 1 1611A2 August 22,2019 Cedar Hammock CDD THIRD ORDER OF BUSINESS Public Comments on Agenda Items o No public comments were received. FOURTH ORDER OF BUSINESS Old Business A. Bulkhead and Bridge Repair o Mr. Schulties was present to discuss the proposed design. Also presented was a proposed timeline from Banks Engineering and a proposal from Artistic Structures which was handed out to the Board. o Mr. Schulties presented and reviewed his proposal with the Board. c Hole#4—no changes to what was presented. o Hole #5 —Option 2 should be used. Rip rap should be used along the roadways, starting from the first bridge from the road all around the island. The Board desires cap rock be used. There should be a large culvert pipe used for the first and second bridge. An option should be allowed for rip rap everywhere. o Hole #7 — cap rock should be used in the design everywhere and a large culvert used for the bridge. o Hole #9 — Mr. Schulties stated no work to be done on this hole. However, a fill will be obtained elsewhere or brought in as needed. o Hole #10 — option 1 should be used. Cap rock should be used along a large culvert pipe with the bridge being placed in its current position. o Hole #16 — the cap rock should be used everywhere that currently has wood. There are drainage lines in the southwest corner of the lake leading to the preserve and on the south east bank leading to Lake 3. The engineer may need to review the drainage for this lake. o Mr. Day provided his comments regarding Mr. Schulties' proposal. o Hole#17 no changes were made to what was presented. o Further discussion ensued regarding other holes. o The Board requested Mr. Schulties provide the District Manager the documents by September 19, 2019 for review in advance of the continued September 26, 2019 meeting to make a decision on the plans presented today. If they are unable to meet 2 1611A2 August 22,2019 Cedar Hammock CDD on September 26, 2019 then everything will be presented at the October 15, 2019 meeting. o The Master Associations will need to be prepared to provide comments on the following items: o Contribution by the Master Association for hole #16. Mr. Schulties should provide the estimated contribution costs for the Club. o The Master Association's position on shutting down the course during the option of completing everything at one time versus doing the project in two phases. o Mr. Schulties will prepare the bid documents with the assistance of the District's Attorney, Engineers and Manager to present at the October 15, 2019 meeting for the Board's review. o There will be an RFP advertisement which is scheduled to run in the newspaper on October 17, 2019 and the pre-bid meeting should be scheduled for October 30, 2019 at 2:00 pm. o The goal would be to take a look at the bids at the November 19 meeting to approve or begin to negotiate a contract. o The remainder of timelines will follow what was discussed at the July 15, 2019 meeting for the RFI due date, bid due date. o Further discussion ensued regarding this project. FIFTH ORDER OF BUSINESS New Business o None. SIXTH ORDER OF BUSINESS Attorney's Report o Mr. Cox presented his report at the July 15, 2019 meeting. SEVENTH ORDER OF BUSINESS Engineer's Report A. Cedar Hammock Bulkhead & Bridges Preliminary Schedule Chart o Item was discussed at the July 15, 2019 meeting. 3 1611A2 August 22,2019 Cedar Hammock CDD EIGHTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of June 17, 2019 Meeting B. Financial Report C. Report on Registered Voters D. Follow-Up Items i. Fema Update o All items were approved and discussed at the July 15, 2019 meeting. o The November 2019 meeting date was discussed with Mr. Faircloth noting he had a conflict and suggested meeting on November 19, 2019 instead. On MOTION by Mr. Day seconded by Mr. Bally with all in favor to move the November 12, 2019 meeting to November 19, 2019 at 2:00 pm was approved. NINTH ORDER OF BUSINESS Supervisors Requests o None. TENTH ORDER OF BUSINESS Audience Comments o None. ELEVENTH ORDER OF BUSINESS Continuation On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor the continued August 22, 2019 meeting will continue on Thursday September 26, 2019 at 2:00 pm was approved. 4 f • ! SePary Chairman/Vice-Chair an 4 1 6 1 1 A 3 Heritage Bay Community Development District Board of Supervisors o Edwin Hubbard,Chairman o Justin Faircloth,District Manager o John May,Vice Chairman o Gregory Urbancic,District Counsel o Dennis Gagne,Assistant Secretary o Jeffrey Satfield,District Engineer o F.Jack Arcurie,Assistant Secretary H Donna Hunter,Assistant Secretary Regular Meeting Agenda September 5,2019—9:00 a.m. 1. Roll Call 2. Approval of Agenda 3. Public Hearing to Consider the Adoption of the Budget for Fiscal Year 2020 A. Open Public Hearing for Public Comment B. Close Public Hearing for Public Comment C. Resolution 2019-3 Adopting the Fiscal Year 2020 Budget D. Resolution 2019-4 Levying Non Ad Valorem Maintenance Special Assessments 4. Public Comments on Agenda Items 5. Engineer's Report A. Project Summary i. Q.E. Open Items for Completion ii. Q.E. Bridge Quadrant Quantities List Review iii. Clubhouse Dry Retention Modification Update iv. Veranda 5 Project Update—Installation of Outfall Improvements 6. Attorney's Report A. Resolution 2019-5 Approving,Adopting, &Demonstrating Participation in a Local Mitigation Strategy B. FEMA Update&Appeal 7. Lake&Wetland Management Monthly Inspections and Service Reports A. Project Updates B. Bathymetric Survey Maps--Next Steps&Timing for Control of Illinois Pond Weed 8. Old Business A. Campus Suite ADA Website Compliance Proposal B. Veranda VI ARC Request District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Bay Clubhouse Coral Springs,FL 33071 10154 Heritage Bay Boulevard 954-603-0033 Naples,FL 1 6 1 1 A 3 September 5,2019 Agenda Heritage Bay CDD 9. New Business A. FY 2020 Insurance Renewal B. Heritage Bay ARC&CDD Review/Approval 10. Manager's Report A. Approval of the Minutes of the August 1, 2019 Meeting B. Acceptance of Financials C. Discussion of Fiscal Year 2020 February Meeting Date D. Field Manager's Report E. Follow Up Items 11. Supervisors' Reports,Requests,and Comments 12. Chairman's Comment 13. Audience Comments 14. Adjournment The next meeting is scheduled for October 3,2019 District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Bay Clubhouse Coral Springs,FL 33071 10154 Heritage Bay Boulevard 954-603-0033 Naples,FL 1611A3 'Nit. apLrEaIattij ;� , z,, ._,, ,,, , PART OF THE USA TODAY NETWORK HERITAGE BAY COMMUNI 210 N UNIVERSITY DR 702 CORAL SPRINGS FL 33071---73 Account AD# Net Amount Tax Amount Total Amount Payment Method Payment Amount Amount Due 1305454 0003696119 $861 00 $0.00 $861,00 Invoice $0.00 $861.00 Sales Rep: bgrady Order Taker: bgrady Order Created 07/22/2019 Product #Ins Start Date End Date NDN-Naples Daily News 2 08/12/2019 08/19/2019 NDN-naplesnews.com 2 08/12/2019 08/19/2019 *ALL TRANSACTIONS CONSIDERED PAID IN FULL UPON CLEARANCE OF FINANCIAL INSTITUTION 1611A3 Text of Ad: 07/22/2019 Heritage Bay Community Development District NOTICE OF REGULAR BOARD MEETING AND NOTICE OF PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE FISCAL YEAR 2020 PROPOSED FINAL BUDGET(S);TO CONSID- ER THE IMPOSITION OF MAIN- TENANCE AND OPERATION SPECIAL ASSESSMENTS; ADOPTION OF AN ASSESS- MENT ROLL; AND PROVIDING FOR THE LEVY, COLLECTION AND ENFORCEMENT OF THE SAME The Board of Supervisors of Heritage Bay Community De- velopment District will hold a regular meeting and public hearings on Thursday, Sep- tember 5,2019 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boule- vard,Naples,Florida. The purpose of the public hearings are to receive public comment and objections on the Fiscal Year 2020 Proposed Final Budget, to consider the adoption of an assessment roll, to consider the imposi- tion of special assessments to fund the proposed budget upon the lands located within the District, and to provide for the levy, collection and en- forcement of the non-ad valorem assessments. The public hearings are being con- ducted pursuant to Chapters 190 and 197, Florida Statutes. The purpose of the regular meeting is to conduct any business that may properly come before the Board. The District may also fund var- ious facilities through the col- lection of certain rates, fees and charges, which are identi- fied within the budget(s). A copy of the Proposed Final Budget, preliminary assess- ment roll and/or the agenda for the meeting/hearings may be obtained at the offices of the District Management Company, Inframark, 5911 Country Lakes Drive, Ft. Myers, Florida 33905, ph: (239) 245-7118 during normal business hours. In accordance with Section 189.016, Florida Statutes,the proposed budget will be posted on the District's website at http://www.heritag ebaycdd.com/ at least two days before the budget hear- ing date. The Board will also consider any other business which may properly come before it. The meeting/hearings are open to the public and will be con- ducted in accordance with the provisions of Florida law for community development dis- tricts. The meeting/hearings may be continued to a date, time, and place to be speci- fied on the record at the meeting/hearings. There may be occasions when one or more Supervisors will participate by telephone. In accordance with the provi- sions of the Americans with Disabilities Act,any person re- quiring special accommoda- tions at this meeting/hearing because of a disability or physical impairment should contact the District Manage- ment Company, Inframark at (239) 245-7118. If you are 1 6 1 1 A 3 nearing of speecn unpafrea, base contact the Florida Re- lay Service by dialing 7-1-1,or 1-800-955-8771 (TTY) / 1-800- 955-8770 (Voice), for aid in contacting the District Office at least two (2) days prior to the date of the hearing and meeting. Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting/hearing is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verba- tim record of the proceedings is made, including the testi- mony and evidence upon which such appeal is to be based. Justin Faircioth District Manager Aug 12,19,2019 No.3696119 1611A3 HERITAGE BAY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2020 Modified Tentative Budget (Meeting 9/5119,Version 2) Prepared by: �N M TF RkA ryvA R K 1 6 1 1 A 3 HERITAGE BAY Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balance 1 -2 Exhibit A-Allocation of Fund Balances 3 Budget Narrative 4-7 DEBT SERVICE BUDGET Series 2018 Summary of Revenues, Expenditures and Changes in Fund Balances 8 Amortization Schedule 9 Budget Narrative 10 SUPPORTING BUDGET SCHEDULES 2019-2020 Non-Ad Valorem Assessment Summary 11 1 6 1 1 A 3 HERITAGE BAY Community Development District Budget Overview Fiscal Year 2020 1 6 1 1 A 3 HERITAGE BAY Community Development District Operating Budget Fiscal Year 2020 1 6 1 1 A 3 HERITAGE BAY Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2017 FY 2018 FY 2019 JUL-2019 SEP-2019 FY 2019 FY 2020 REVENUES Interest-Investments $ 1,479 3,241 $ 400 $ 6,178 $ 1,236 $ 7,414 $ 2,000 Hurricane Irma FEMA Refund 44,179 - 44,179 Interest-Tax Collector - 96 - 1,087 - 1,087 - Special Assmnts-Tax Collector 250,000 355,190 355,190 355,190 - 355,190 355,190 Special Assmnts-Wall Project 62,500 - - - - - _ Special Assmnts-Lakes 30A&308 - 60,922 60,923 60,923 - 60,923 60,923 Special Assmnts-Reserves 31,250 31,250 31,250 31,250 - 31,250 31,250 Special Assmnts-Discounts (12,604) (16,490) (17,895) (16,333) (16,333) (17,895) Other Miscellaneous Revenue 51,473 31,000 - 36,800 - 36,800 - TOTAL REVENUES 384,098 465,209 429,868 519,274 1,236 520,510 431,468 EXPENDITURES Administrative P/R-Board of Supervisors 8,000 16,000 12,000 6,000 3,000 9,000 9,000 FICA Taxes 612 1,224 918 459 230 689 689 ProfServ-Arbitrage Rebate - - - - - - 600 ProfServ-Dissemination Agent - - 1,500 1,250 250 1,500 1,500 ProfServ-Engineering 42,494 22,878 14,000 21,257 4,251 25,508 14,000 ProfServ-Legal Services 20,844 26,871 10,000 19,740 2,000 21,740 13,000 ProfServ-Mgmt Consulting Sery 37,195 41,793 44,972 37,477 7,495 44,972 46,270 ProfServ-Property Appraiser 5,156 - 6,710 6,710 - 6,710 6,710 ProfServ-Special Assessment 5,305 5,464 6,200 6,200 - 6,200 6,600 ProfServ-Trustee Fees - - - - - - 5,157 ProfServ-Web Site Maintenance 1,505 773 1,000 833 167 1,000 1,100 Auditing Services 3,823 3,700 3,914 5,800 - 5,800 5,900 Postage and Freight 1,731 2,839 2,500 636 127 763 2,500 Insurance-General Liability 12,040 15,389 15,389 7,750 7,539 15,389 9,389 Printing and Binding 1,450 7,428 1,339 1,491 298 1,789 1,379 Legal Advertising 1,989 3,241 3,700 945 189 1,134 3,000 Misc-Bank Charges - 1 100 1 17 18 100 Misc-Assessmnt Collection Cost 4,428 (813) 8,948 8,621 - 8,621 8,947 Misc-Web Hosting - 47 900 1,612 129 1,741 6,773 Office Supplies - - 100 - 17 17 100 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 146,747 147,210 134,365 126,957 25,808 152,765 142,889 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 1 HERITAGE BAY 1 6 1 1 A 3 Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2020 Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2017 FY 2018 FY 2019 JUL-2019 SEP-2019 FY 2019 FY 2020 Field ProfSery-Field Management 12,731 11,536 12,688 17,230 3,446 20,676 12,830 R&M-Contingency - 198 - 33 33 84 Capital Outlay 44,550 - - - - - - Total Field 57,281 11,536 12,886 17,230 3,479 20,709 12,914 Lakes and Ponds Contracts-Lake and Wetland 63,947 71,200 71,200 56,000 15,20D 71,200 71,200 Contracts-Water Analysis - 10,766 9,861 5,600 4,261 9,861 9,861 Contracts-Water Quality Monitoring 33,807 22,996 27,700 27,700 - 27,700 27,700 Contracts-Lakes 30A&30B 12,000 12,000 12,000 14,000 2,800 16,800 24,000 Contracts-Sediment Testing - - 6,675 6,675 - 6,675 6,675 R&M-Aquascaping 1,950 - 8,500 1,000 200 1,200 8,500 R&M-Stormwater System - - 4,000 4,000 - 4,000 4,000 R&M-Lake Erosion 3,000 37,800 84,713 58,400 14,119 72,519 71,024 R&M-Contingency 4,175 - 8,263 5,250 1,050 6,300 3,000 Improvement-Lake Bank Restoration - 29,512 - 40,400 - 40,400 - Reserve-Lakes - - 31,250 - - - 31,250 Reserve-Stormwater System - - 18,455 33,600 - 33,600 18,455 Total Lakes and Ponds 118,879 184,274 282,617 252,625 37,630 290,255 275,665 Debt Service Operafng Loan Repayment 167,354 13,141 - - - - - Interest Expense-Note 5,631 1,554 - - - Total Debt Service 172,985 14,695 - - - - - TOTAL EXPENDITURES 495,892 357,715 429,868 396,812 66,917 463,729 431,468 Excess(deficiency)of revenues Over(under)expenditures (111,794) 107,494 - 122,462 (65,682) 56,780 - OTHER FINANCING SOURCES(USES) Interfund T-ansfer-In - 28.232 - - - - - TOTAL OTHER SOURCES(USES) - 28,232 - - - - - Net change in fund balance (111,794) 135,72E - 122,462 (65,682) 56,780 - FUND BALANCE,BEGINNING 395,949 $ 284,154 419.880 419,880 - 419 880 476,660 FUND BALANCE,ENDING $ 284,154 $ 419,880 $ 419,880 $ 542,342 $ (65,682) $ 476,660 $ 476,660 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 2 HERITAGE BAY 1 Community Development District Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2020 $ 476,660 Net Change in Fund Balance-Fiscal Year 2020 - Reserves-Fiscal Year 2020 Additions 49,705 Total Funds Available(Estimated)-9/30/2020 526,365 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 95,441 til Reserves-Erosion Control(Prior years) 14,687 Reserves-Lakes(Prior Years) 93,750 Reserves-Lakes(FY19) 31,250 Reserves-Lakes(FY20) 31,250 156,250 Reserves-Stormwater System(FY18) 18,455 Reserves-Stormwater System(FY19) 18,455 Reserves-Stormwater System(FY20) 18,455 55,365 Reserves-Loan(Prior years) 4,750 Subtotal 326,493 Total Allocation of Available Funds 326,493 Total Unassigned(undesignated)Cash $ 199,872 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2020 Page 3 I 6 I 1 It 3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 [REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Lakes 30A&30B The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the repair of Lakes 30A&30B and any impending debt associated with making repairs. Special Assessments-Reserves The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order re-establish reserves which were depleted due to the District having to address numerous lake bank erosion issues. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services-Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the District's Arbitrage Rebate Liability on its bonds. PIR-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all meetings. Professional Services-Dissemination Agent This line item is to cover dissemination services as required. Services are provided by lnframark. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested, review of invoices,and other specifically requested assignments. Professional Services-Legal Services The District's attorney provides general legal services to the District, i.e., attendance and preparation for Board meetings, review of contracts,agreements, resolutions and other research as directed or requested by the BOS District Manager. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 4 161 1M HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 EXPENDITURES Administrative(continued) Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Inframark Infrastructure Management Services. Inframark manages all of the District's financial activities such as accounts payable,financial statements,auditing and budgeting in accordance with the management contract in effect. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service which is based upon 1.5% of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Professional Services-Trustee Fees The District pays US Bank an annual fee for trustee services on the Series 2018 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses. Professional Services-Web Site Maintenance The cost of web hosting and regular maintenance of the District's website by Inframark Infrastructure Management Services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Postage and Freight Actual postage used for District mailings including agenda packages,vendor checks and other correspondence. Insurance-General Liability The District's General Liability& Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing governmental insurance coverage.The budgeted amount projects a 10%increase in the premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges In the rare event of bank service charges from operating or money market accounts,the cost will be assigned here. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 5 16t 1A3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 EXPENDITURES(continued) Administrative(continued) Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District incurs the cost of owning the Heritage Bay CDD web domain. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Field Professional Services-Field Management Field Management Services for the District is performed by Inframark Infrastructure Management Services. This includes the regular inspection of all District assets and contractor performance monitoring. A monthly report is provided for the Board's review to allow for their consideration of issues and action to consider. R&M-Contingency All other field expenses that do not fall into the category described above will be expensed to contingency. Lakes & Ponds Contracts-Lake and Wetland A contract was negotiated with Lake&Wetland Management for monthly lake maintenance of the District's lakes and littoral shelf maintenance which includes approximately 14.52 acres. Fluorodine Treatment was added May 2015, Contracts-Water Analysis A contract was negotiated with CPH for bathymetric to be performed on Lakes. Contracts-Water Quality Monitoring A contract was negotiated with CPH for testing of the lakes and water quality monitoring. Contracts-Lakes 30A&30B A contract was negotiated with Lake&Wetland Management for monthly maintenance of lakes 30A&30B. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 6 1 6 1 1 A 3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 EXPENDITURES (continued) Lakes & Ponds(continued) Contracts-Sediment Testing Contract with CPH to do sediment testing in the District lakes. R&M-Aquascaping This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract. R&M-Stormwater System This is for any repair and maintenance expenses pertaining to the stormwater system. R&M-Lake Erosion This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract. R&M-Contingency All other lake expenses that do not fall into the previous repair and maintenance categories will be expensed to contingency. Reserve-Lakes Lake improvement expenses that are projected to occur in the future are appropriated with this account. Reserve-Stormwater System Stormwater system/drainage expenses that are projected to occur in the future are appropriated with this account. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 7 16 1 1A 3 HERITAGE BAY Community Development District Debt Service Budget Fiscal Year 2020 1611A3 HERITAGE BAY Community Development District Series 2018 Debt Service Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2018 FY 2019 JUL-2019 SEP-2019 FY 2019 FY 2020 REVENUES Interest-Investments 3.925 - 15,182 3,036 18,218 $ - Special Assmnts-Tax Collector 16,736 1,689,155 1,689,156 - 1,689,156 1,689,155 Special Assmnts-Discounts 10,263 (67,566) (61,669) - (61,669) (67,566) TOTAL REVENUES 30,924 1,621,589 1,642,669 3,036 1,645,705 1,621,589 EXPENDITURES Administrative ProfServ-Arbitrage Rebate - 600 600 - 600 - ProfServ-Property Appraiser - 25,337 19,629 19,629 25,337 ProfServ-Trustee Fees - 5,157 7,655 - 7.655 - Misc-Assessmnt Collection Cost - 33,783 32,550 - 33,783 33,783 Total Administrative - 64,877 60,434 - 61,667 59,120 Debt Service Principal Debt Retirement 16,110,000 990,000 990,000 - 990.000 1,005,000 Principal Prepayments - - 5,000 - 5.000 - Interest Expense 283,983 597,305 597,305 - 597.305 556,688 Cost of Issuance 204,039 - - - - - DS Bond Discount 281,935 - - - - - Underwriter 160,963 - - - - - Total Debt Service 17,040,920 1,587,305 1,692,306 - 1,592,305 1,561,688 TOTAL EXPENDITURES 17,040,920 1,652,182 1,652,739 - 1,653,972 1,620,808 Excess(deficiency)of revenues Over(under)expenditures (17,009,996) (30,593) (10,070) 3,036 (8,267) 781 OTHER FINANCING SOURCES(USES) Operating Transfers-In 1,770,429 - - - - - Proceeds of Refunding Bonds 16,095,000 - - - - - Contribution to(Use of)Fund Balance - (30,593) - - - 781 TOTAL OTHER SOURCES(USES) 17,865,429 (30,593) - - - 781 Net change in fund balance 855,433 (30,593) (10,070) 3,036 (8,267) 781 FUND BALANCE,BEGINNING (1) 855,432 855,432 - 855,432 847,165 FUND BALANCE,ENDING 855,432 824,839 $ 845,362 3,036 $ 847,165 $ 847,947 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 8 16I1M5 HERITAGE BAY Community Development District Amortization Schedule 2018 Refunding of Series 2018A-1 and A-2 Special Assessment Refunding Bonds Principal Year Principal Special calls Interest Balance FY Total DS 11/1/2019 $ 278,344 $ 278,344 $ 1,556,588 5/1/2020 $ 1,005,000 2.13% $ 278,344 $ 1,283,344 11/1/2020 $ 267,666 $ 267,666 $ 1,551,009 5/1/2021 $ 1,030,000 2.25% $ 267,666 $ 1,297,666 11/1/2021 $ 256,078 $ 256,078 $ 1,553,744 5/1/2022 $ 1,055,000 2.50% $ 256,078 $ 1,311,078 11/1/2022 $ 242,891 $ 242,891 $ 1,553,969 5/1/2023 $ 1,090,000 2.63% $ 242,891 $ 1,332,891 11/1/2023 $ 228,584 $ 228,584 $ 1,561,475 5/1/2024 $ 1,120,000 2.63% $ 228,584 $ 1,348,584 11/1/2024 $ 213,884 $ 213,884 $ 1,562,469 5/1/2025 $ 1,150,000 2.75% $ 213,884 $ 1,363,884 11/1/2025 $ 198,072 $ 198,072 $ 1,561,956 5/1/2026 $ 1,180,000 3.00% $ 198,072 $ 1,378,072 11/1/2026 $ 180,372 $ 180,372 $ 1,558,444 5/1/2027 $ 1,220,000 3.00% $ 180,372 $ 1,400,372 11/1/2027 $ 162,072 $ 162,072 $ 1,562,444 5/1/2028 $ 1,255,000 3.00% $ 162,072 $ 1,417,072 11/1/2028 $ 143,247 $ 143,247 $ 1,560,319 5/1/2029 $ 1,295,000 3.00% $ 143,247 $ 1,438,247 11/1/2029 $ 123,822 $ 123,822 $ 1,562,069 5/1/2030 $ 965,000 3.13% $ 123,822 $ 1,088,822 11/1/2030 $ 108,744 $ 108,744 $ 1,197,566 5/1/2031 $ 1,000,000 3.25% $ 108,744 $ 1,108,744 11/1/2031 $ 92,494 $ 92,494 $ 1,201,238 5/1/2032 $ 1,030,000 3.25% $ 92,494 $ 1,122,494 11/1/2032 $ 75,756 $ 75,756 $ 1,198,250 5/1/2033 $ 1,065,000 3.25% $ 75,756 $ 1,140,756 11/1/2033 $ 58,450 $ 58,450 $ 1,199,206 5/1/2034 $ 1,100,000 3.38% $ 58,450 $ 1,158,450 11/1/2034 $ 39,888 $ 39,888 $ 1,198,338 5/1/2035 $ 1,140,000 3.38% $ 39,888 $ 1,179,888 11/1/2035 $ 20,650 $ 20,650 $ 1,200,538 5/1/2036 $ 1,180,000 3.50% $ 20,650 $ 1,200,650 11/1/2036 $ 1,200,650 $ 19,870,000 $ 5,979,330 $ 25,849,330 $ 25,849,330 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 9 1 6 1 1 A 3 HERITAGE BAY Community Development District Debt Service Fund Budget Narrative Fiscal Year 2020 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes,discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District makes semi-annual interest payments on the outstanding debt. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 10 1 6 1 1 A 3 HERITAGE BAY Community Development District Supporting Budget Schedules Fiscal Year 2020 HERITAGE BAY 1 6 11 A 3 Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2020 vs. Fiscal Year 2019 General Fund Series 2018 Debt Service Total Assessments per Unit Units FY 2020 FY 2019 Percent FY 2020 FY 2019 Percent FY 2020 FY 2019 Percent Product Change Change Change Executive $357.89 $357.89 0% $1,928.85 $1,928.85 0% $2,286.74 $2,286.74 0% 139 Classics $357.89 $357.89 0% $3,050.09 $3,050.09 0% $3,407.98 $3,407.98 0% 95 Classics II $357.89 $357.89 0% $3,294.57 $3,294.57 0% $3,652.46 $3,652.46 0% 18 Coach $357.89 $357.89 0% $1,361.54 $1,361.54 0% $1,719.43 $1,719.43 0% 184 2 Story $357.89 $357.89 0% $1,134.62 $1,134.62 0% $1,492.51 $1,492.51 0% 364 4 Story $357.89 $357.89 0% $907.69 $907.69 0% $1,265.58 $1,265.58 0% 450 1250 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 11 16 11A 3 RESOLUTION 2019-3 A RESOLUTION OF THE BOARD OF SUPERVISORS OF HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT RELATING TO THE ANNUAL APPROPRIATIONS OF THE DISTRICT AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020, AND REFERENCING THE MAINTENANCE AND BENEFIT SPECIAL ASSESSMENTS TO BE LEVIED BY THE DISTRICT FOR SAID FISCAL YEAR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the District Manager has, prior to June 15, 2019, submitted to the Board of Supervisors (the "Board") a proposed budget for the next ensuing budget year along with an explanatory and complete financial plan for each fund of Heritage Bay Community Development District(the"District"),pursuant to the provisions of Section 190.008(2)(a),Florida Statutes; and WHEREAS, at least sixty (60) days prior to the adoption of the proposed annual budget and any proposed long-term financial plan or program of the District for future operations (the "Proposed Budget")the District filed a copy of the Proposed Budget with the general purpose local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b),Florida Statutes; and WHEREAS, the District further posted the Proposed Budget on its website as required pursuant to Section 189.016,Florida Statutes;and WHEREAS,the Board set September 5,2019,as the date for a public hearing thereon and caused notice of such public hearing to be given by publication pursuant to Section 190.008(2)(a) Florida Statutes;and WIIEREAS, Section 190.008(2)(a), Florida Statutes requires that, prior to October 1 of each year,the Board by passage of the Annual Appropriation Resolution shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year;and WHEREAS,the District Manager has prepared a Proposed Budget on a Cash Flow Budget basis, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year; and WHEREAS, Section 190.021, Florida Statutes provides that the Annual Appropriation Resolution shall also fix the Maintenance Special Assessments and Benefit Special Assessments upon each piece of property within the boundaries of the District benefited, specifically and peculiarly, by the maintenance and/or capital improvement programs of the District, such levy representing the amount of District assessments necessary to provide for payment during the ensuing budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue,capital improvement and/or benefit assessment 1 1 6 1 1 IA 3 bonds,in order for the District to exercise its various general and special powers to implement its single and specialized infrastructure provision purpose; and WHEREAS, the Board finds and determines that the non-ad valorem special assessments it imposes and levies by this Resolution for maintenance on the parcels of property involved will constitute a mechanism by which the property owners lawfully and validly will reimburse the District for those certain special and peculiar benefits the District has determined are received by, and flow to, the parcels of property from the systems, facilities and services being provided, and that the special and peculiar benefits are apportioned in a manner that is fair and reasonable in accordance with applicable assessment methodology and related case law; and WHEREAS,the Chair of the Board may designate the District Manager or other person to certify the non-ad valorem assessment roll to the Tax Collector in and for Collier County political subdivision on compatible electronic medium tied to the property identification number no later than September 15, 2019 so that the Tax Collector may merge that roll with others into the collection roll from which the November tax notice is to be printed and mailed; and WHEREAS,the proceeds from the collections of these imposed and levied non-ad valorem assessments shall be paid to the District; and WHEREAS, the Tax Collector, under the direct supervision of the Florida Department of Revenue performs the state work in preparing, mailing out, collecting and enforcing against delinquency the non-ad valorem assessments of the District using the Uniform Collection Methodology for non-ad valorem assessments; and WHEREAS, if the Property Appraiser and the Tax Collector have adopted a different technological procedure for certifying and merging the rolls,then that procedure must be worked out and negotiated with Board approval through the auspices of the District Manager before there are any deviations from the provisions of Section 197.3632, Florida Statutes, and Rule 12D-18, Florida Administrative Code. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT; Section 1. Recitals. The provisions of the foregoing recitals are true and correct and are incorporated herein as dispositive. Section 2. Budget a. The Board has reviewed the District Manager's Proposed Budget, a copy of which is on file with the office of the District Treasurer and the office of the Recording Secretary,and is hereby attached to this Resolution,and hereby approves certain amendments thereto,as referenced herein. b. The District Manager's Proposed Budget, as amended by the Board, is adopted hereby in accordance with the provisions of Section 190.008(2)(a), Florida Statutes and 2 1 6 I 1 A 3 incorporated herein by reference;provided,however,that the comparative figures contained in the adopted budget may be revised subsequently as deemed necessary by the District Manager to reflect actual revenues and expenditures for Fiscal Year 2018-2019 and/or revised projections for Fiscal Year 2019-2020. c. The adopted budget, as amended, shall be maintained in the office of the District Treasurer and the District Recording Secretary in addition to be posted on the District's website as may be required by Florida law and identified as"The Budget for the Heritage Bay Community Development District for the Fiscal Year Ending September 30,2020,as adopted by the Board of Supervisors on September 5,2019. Section 3. Appropriations There is hereby appropriated out of the revenues of the District, for the Fiscal Year beginning October 1, 2019, and ending September 30, 2020 the sum of Two Million Fifty-Two Two Thousand Two Hundred Seventy-Six Dollars ($2,052,276) to be raised by the applicable imposition and levy by the Board of applicable non-ad valorem special assessments and otherwise, which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year,to be divided and appropriated in the following fashion: TOTAL GENERAL. FUND $ 431 468 DEBT SERVICE FUND $1,620,808 Total All Funds $2,052,276 Section 4. Supplemental Appropriations The Board may authorize by resolution supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the fiscal year as follows: a. The Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item. b. The Board may authorize an appropriation from the unappropriated balance of any fund. c. The Board may increase any revenue or income budget account to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance. The District Manager and Treasurer shall have the power within a given fund to authorize the transfer of any unexpended balance of any appropriation item or any portion thereof,provided such transfers do not exceed Ten Thousand($10,000) Dollars or have the effect of causing more than 10%of the total appropriation of a given program or project to be transferred previously 3 1 6 I 1 A 3 approved transfers included. Such transfer shall not have the effect of causing a more than$10,000 or 10%increase, previously approved transfers included, to the original budget appropriation for the receiving program. Transfers within a program or project may be approved by the applicable department director and the District Manager or Treasurer. The District Manager or Treasurer must establish administrative procedures,which require information on the request forms proving that such transfer requests comply with this section. Section 5. Maintenance Special Assessment Levy: Fixed and Referenced and to be Levied by the Board a. The Fiscal Year 2019-2020 Maintenance Special Assessment Levy (the "Assessment Levy")for the assessment upon all the property within the boundaries of the District based upon the special and peculiar benefit received and further based upon reasonable and fair apportionment of the special benefit, shall be in accordance with the attached Exhibit A, which levy represents the amount of District assessments necessary to provide for payment during the aforementioned budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue,capital improvement and/or benefit assessment bonds. The Assessment Levy shall be distributed as follows: General Fund 0&M $ [See Assessment Levy Resolution 2019-41 Debt Service Fund $ [See Assessment Levy Resolution 2019-41 b. The designee of the Chair of the Board shall be the Manager or the Treasurer of the District designated to certify the non-ad valorem assessment roll to the Tax Collector in and for the Collier County political subdivision, in accordance with applicable provisions of State law (Chapters 170, 190 and 197, Florida Statutes) and applicable rules (Rule 1.2D-18, Florida Administrative Code) which shall include not only the maintenance special assessment levy but also the total for the debt service levy,as required by and pursuant to law. Section 6. Effective Date. This Resolution shall be effective immediately upon its adoption. PASSED AND ADOPTED at a meeting of the Board of Supervisors of Heritage Bay Community Development District this 5th day of September,2019. HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT Attest: Jusi.fFaircloth, ecretary Edwin Hubbard,Chairman 4 1 6 I 1 A 3 HERITAGE BAY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2020 Adopted Budget (Meeting 9/5/19) Prepared by: INFRAMARK 7HI1tA57R4JC7URt MANAGtMtN1 S(RYICCS 3 HERITAGE BAY V ( N Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balance 1 -2 Exhibit A-Allocation of Fund Balances 3 Budget Narrative 4-7 DEBT SERVICE BUDGET Series 2018 Summary of Revenues, Expenditures and Changes in Fund Balances 8 Amortization Schedule 9 Budget Narrative 10 SUPPORTING BUDGET SCHEDULES 2019-2020 Non-Ad Valorem Assessment Summary 11 1 6 1 1 A 3 HERITAGE BAY Community Development District Budget Overview Fiscal Year 2020 1 6 1 1 A 3 HERITAGE BAY Community Development District Operating Budget Fiscal Year 2020 HERITAGE BAY 1 6 i 1 N 3 Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2017 FY 2018 FY 2019 JUL-2019 SEP-2019 FY 2019 FY 2020 REVENUES Interest-Investments $ 1,479 3,241 $ 400 $ 6,178 $ 1,236 $ 7,414 $ 2,000 Hurricane Irma FEMA Refund 44,179 - 44,179 Interest-Tax Collector - 96 - 1,087 - 1,087 - Special Assmnts-Tax Collector 250,000 355,190 355,190 355,190 - 355,190 355,190 Special Assmnts-Wall Project 62,500 - - - - - - Special Assmnts-Lakes 30A&30B - 60,922 60,923 60,923 - 60,923 60,923 SpecialAssmnts-Reserves 31,250 31,250 31,250 31,250 - 31,250 31,250 Special Assmnts-Discounts (12,604) (16,490) (17,895) (16,333) (16,333) (17,595) Other Miscellaneous Revenue 51,473 31,000 - 36,800 - 36,800 - TOTAL REVENUES 384,098 465,209 429,868 519,274 1,236 520,510 431,468 EXPENDITURES Administrative P/R-Board of Supervisors 8,000 16,000 12,000 6,000 3.000 9,000 9,000 FICA Taxes 612 1,224 918 459 230 689 689 ProfServ-Arbitrage Rebate - - - - - - 600 ProfServ-Dissemination Agent - - 1,500 1,250 250 1,500 1,500 ProfServ-Engineering 42,494 22,878 14,000 21,257 4,251 25,508 14,000 ProfServ-Legal Services 20,844 26,871 10,000 19,740 2,000 21,740 13,000 ProfServ-Mgmt Consulting Sery 37,195 41,793 44,972 37,477 7,495 44,972 46,270 ProfServ-Property Appraiser 5,156 - 6,710 6,710 - 6,710 6,710 ProfServ-Special Assessment 5,305 5,464 6,200 6,200 - 6,200 6,600 ProfServ-Trustee Fees - - - - - - 5,157 ProfServ-Web Site Maintenance 1,505 773 1,000 833 167 1,000 1,100 Auditing Services 3,823 3,700 3,914 5,800 - 5,800 5,900 Postage and Freight 1,731 2,839 2,500 636 127 763 2,500 Insurance-General Liability 12,040 15,389 15,389 7,750 7,639 15,389 9,389 Printing and Binding 1,450 7,428 1,339 1,491 298 1,789 1,379 Legal Advertising 1,989 3,241 3,700 945 189 1,134 3,000 Misc-Bank Charges - 1 100 1 17 18 100 Misc-Assessmnt Collection Cost 4,428 (613) 8,948 8,621 - 8,621 8,947 Misc-Web Hosting - 47 900 1,612 129 1,741 6,773 Office Supplies - - 100 - 17 17 100 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 146,747 147,210 134,365 126,957 25,808 152,765 142,889 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 1 1 6 1 1 A 3 HERITAGE BAY Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2020 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2017 FY 2018 FY 2019 JUL-2019 SEP-2019 FY 2019 FY 2020 Field PrcfSery-Field Management 12,731 11,536 12,688 '7,230 3,446 20,676 12,830 R&M-Contingency - - 198 - 33 33 84 Capital Outlay 44,550 - - - - - - Total Field 57,281 11,536 12,886 17,230 3,479 20,709 12,914 Lakes and Ponds Contracts-Lake and Wetland 63,947 71.200 71,200 56,000 15,200 71,200 71,200 Contracts-Water Analysis - 10.766 9,861 5,600 4,261 9,861 9,861 Contracts-Water Qual ty Monitoring 33,807 22,996 27,700 27,700 - 27,700 27,700 Contracts-Lakes 30A&306 12,000 12,000 12,000 14,000 2,800 16,800 24,000 Contracts-Sediment Testing - - 6,675 6,675 - 6,675 6,675 R&M-Aquascaping 1,950 - 8,500 1,000 200 1,200 8,500 R&M-Stormwater System - - 4,000 4,000 4,000 4,000 R&M-Lake Erosion 3,000 37,800 84,713 58,400 14,119 72,519 71,024 R&M-Contingency 4,175 - 8,263 5,250 1,050 6,300 3,000 Improvement-Lake Bank Restoration - 29,512 - 40,400 - 40,40C - Reserve-Lakes - - 31,250 - - - 31,250 Reserve-Stormwater System - - 18,455 33,600 - 33,600 18,455 Total Lakes and Ponds 118,879 184,274 282,617 252,625 37,630 290,255 275,665 Debt Service Operating Loan Repayment 167,354 13,141 - - - - - Interest Expense-Note 5,631 1,554 - - - - - Total Debt Service 172,985 14,695 - - - - - TOTAL EXPENDITURES 495,892 357,715 429,868 396,812 66,917 463,729 431,468 Excess(deficiency)of revenues Over(under)expenditures (111,794) 107,494 - 122,462 (65,682) 56,780 - OTHER FINANCING SOURCES(USES) Interfund Transfer-In - 28,232 - - - - - TOTAL OTHER SOURCES(USES) - 28,232 - - - - Net change in fund balance (111,794) 135,726 - 122,462 (65,682) 56,780 - FUND BALANCE,BEGINNING 395,949 $ 284,154 419,880 419,880 - 419,880 476,660 FUND BALANCE,ENDING $ 284,154 $ 419,880 $ 419,880 $ 542,342 $ (65,682) $ 476,660 $ 476,660 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 2 1 6 1 1 A 3 HERITAGE BAY Community Development District Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2020 $ 476,660 Net Change in Fund Balance-Fiscal Year 2020 - Reserves-Fiscal Year 2020 Additions 49,705 Total Funds Available(Estimated)-9/30/2020 526,365 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 95,441 (1) Reserves-Erosion Control(Prior years) 14,687 Reserves-Lakes(Prior Years) 93.750 Reserves-Lakes(FY19) 31,250 Reserves-Lakes(FY20) 31,250 156,250 Reserves-Stormwater System(FY18) 18,455 Reserves-Stormwater System(FY19) 18,455 Reserves-Stormwater System(FY20) 18,455 55,365 Reserves-Loan(Prior years) 4,750 Subtotal 326,493 Total Allocation of Available Funds 326,493 Total Unassigned(undesignated)Cash $ 199,872 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2020 Page 3 161113 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Lakes 30A&30B The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the repair of Lakes 30A&30B and any impending debt associated with making repairs. Special Assessments-Reserves The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order re-establish reserves which were depleted due to the District having to address numerous lake bank erosion issues. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services-Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the District's Arbitrage Rebate Liability on its bonds. P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all meetings. Professional Services-Dissemination Agent This line item is to cover dissemination services as required. Services are provided by Inframark. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested, review of invoices,and other specifically requested assignments. Professional Services-Legal Services The District's attorney provides general legal services to the District, i.e., attendance and preparation for Board meetings, review of contracts,agreements, resolutions and other research as directed or requested by the BOS District Manager. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 4 1 6 1 1 A 3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 EXPENDITURES Administrative (continued) Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Inframark Infrastructure Management Services. Inframark manages all of the District's financial activities such as accounts payable,financial statements,auditing and budgeting in accordance with the management contract in effect. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service which is based upon 1.5% of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Professional Services-Trustee Fees The District pays US Bank an annual fee for trustee services on the Series 2018 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses. Professional Services-Web Site Maintenance The cost of web hosting and regular maintenance of the District's website by Inframark Infrastructure Management Services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Postage and Freight Actual postage used for District mailings including agenda packages,vendor checks and other correspondence. Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing governmental insurance coverage.The budgeted amount projects a 10%increase in the premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings,and other special projects. Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges In the rare event of bank service charges from operating or money market accounts,the cost will be assigned here. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 5 16 1 1A 3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 EXPENDITURES(continued) Administrative(continued) Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted,whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District incurs the cost of owning the Heritage Bay CDD web domain. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Field Professional Services-Field Management Field Management Services for the District is performed by Inframark Infrastructure Management Services. This includes the regular inspection of all District assets and contractor performance monitoring. A monthly report is provided for the Board's review to allow for their consideration of issues and action to consider. R&M-Contingency All other field expenses that do not fall into the category described above will be expensed to contingency. Lakes & Ponds Contracts-Lake and Wetland A contract was negotiated with Lake&Wetland Management for monthly lake maintenance of the District's lakes and littoral shelf maintenance which includes approximately 14.52 acres. Fluorodine Treatment was added May 2015. Contracts-Water Analysis A contract was negotiated with CPH for bathymetric to be performed on Lakes. Contracts-Water Quality Monitoring A contract was negotiated with CPH for testing of the lakes and water quality monitoring. Contracts-Lakes 30A&30B A contract was negotiated with Lake&Wetland Management for monthly maintenance of lakes 30A&30B. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 6 1 6 I 1 A 3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 EXPENDITURES(continued) Lakes& Ponds(continued) Contracts-Sediment Testing Contract with CPH to do sediment testing in the District lakes. R&M-Aquascaping This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract. R&M-Stormwater System This is for any repair and maintenance expenses pertaining to the stormwater system. R&M-Lake Erosion This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract. R&M-Contingency All other lake expenses that do not fall into the previous repair and maintenance categories will be expensed to contingency. Reserve-Lakes Lake improvement expenses that are projected to occur in the future are appropriated with this account. Reserve-Stormwater System Stormwater system/drainage expenses that are projected to occur in the future are appropriated with this account. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 7 1 6 I 1 A 3 HERITAGE BAY Community Development District Debt Service Budget Fiscal Year 2020 16 1 1M 3 HERITAGE BAY Community Development District Series 2018 Debt Service Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2018 FY 2019 JUL-2019 SEP-2019 FY 2019 FY 2020 REVENUES Interest-Investments 3,925 - 15,182 3,036 18,218 $ Special Assmnts-Tax Collector 16,736 1,689,155 1.689,156 - 1680,156 1,689,155 Special Assmnts-Discounts 10,263 (67,566) (61,669) • (61,669) (67,566) TOTAL REVENUES 30,924 1,621,589 1,642,669 3,036 1,645,705 1,621,589 EXPENDITURES Administrative ProfServ-Arbitrage Rebate - 600 600 - 600 - ProfServ-Property Appraiser - 25,337 19,629 - 19,629 25,337 ProfServ-Trustee Fees - 5,157 7,655 - 7,655 - Misc-Assessmnt Collection Cost - 33,783 32,550 - 33,783 33,783 Total Administrative - 64,877 60,434 - 61,667 59,120 Debt Service Principal Debt Retirement 16,110,00D 990,000 990,000 - 990,000 1,005,000 Principal Prepayments - - 5,000 - 5,000 - Interest Expense 283,983 597,305 597,305 - 597,305 556,688 Cost of Issuance 204,039 - - - - - DS Bond Discount 281,935 - - - - - Underwriter 160,963 - - - - - Total Debt Service 17,040,920 1,587,305 1,592,305 - 1,692,306 1,561,688 TOTAL EXPENDITURES 17,040,920 1,652,182 1,652,739 - 1,653,972 1,620,808 Excess(deficiency)of revenues Over(under)expenditures (17,009,996) (30,593) (10,070) 3,036 (8,267) 781 OTHER FINANCING SOURCES(USES) Operating Transfers-In 1,770,429 - - - - - Proceeds of Re°unding Bonds 16,095,000 - - - - _ Contribution to(Use of)Fund Balance - (30,593) - - - 781 I TOTAL OTHER SOURCES(USES) 17,866,429 (30,693) - - - 781 Net change in fund balance 855,433 (30,593) _ (10,070) 3,036 (8,267) 781 FUND BALANCE,BEGINNING (1) 855,432 855,432 - 855,432 847,165 FUND BALANCE,ENDING 855,432 824,839 $ 845,362 3,036 $ 847,165 $ 847,947 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 8 16 1 1A 3 HERITAGE BAY Community Development District Amortization Schedule 2018 Refunding of Series 2018A-1 and A-2 Special Assessment Refunding Bonds Principal Year Principal Special calls Interest Balance FY Total DS 11/1/2019 $ 278,344 $ 278,344 $ 1,556,588 5/1/2020 $ 1,005,000 2.13% $ 278,344 $ 1,283,344 11/1/2020 $ 267,666 $ 267,666 $ 1,551,009 5/1/2021 $ 1,030,000 2.25% $ 267,666 $ 1,297,666 11/1/2021 $ 256,078 $ 256,078 $ 1,553,744 5/1/2022 $ 1,055,000 2.50% $ 256,078 $ 1,311,078 11/1/2022 $ 242,891 $ 242,891 $ 1,553,969 5/1/2023 $ 1,090,000 2.63% $ 242,891 $ 1,332,891 11/1/2023 $ 228,584 $ 228,584 $ 1,561,475 5/1/2024 $ 1,120,000 2.63% $ 228,584 $ 1,348,584 11/1/2024 $ 213,884 $ 213,884 $ 1,562,469 5/1/2025 $ 1,150,000 2.75% $ 213,884 $ 1,363,884 11/1/2025 $ 198,072 $ 198,072 $ 1,561,956 5/1/2026 $ 1,180,000 3.00% $ 198,072 $ 1,378,072 11/1/2026 $ 180,372 $ 180,372 $ 1,558,444 5/1/2027 $ 1,220,000 3.00% $ 180,372 $ 1,400,372 11/1/2027 $ 162,072 $ 162,072 $ 1,562,444 5/1/2028 $ 1,255,000 3.00% $ 162,072 $ 1,417,072 11/1/2028 $ 143,247 $ 143,247 $ 1,560,319 5/1/2029 $ 1,295,000 3.00% $ 143,247 $ 1,438,247 11/1/2029 $ 123,822 $ 123,822 $ 1,562,069 5/1/2030 $ 965,000 3.13% $ 123,822 $ 1,088,822 11/1/2030 $ 108,744 $ 108,744 $ 1,197,566 5/1/2031 $ 1,000,000 3.25% $ 108,744 $ 1,108,744 11/1/2031 $ 92,494 $ 92,494 $ 1,201,238 5/1/2032 $ 1,030,000 3.25% $ 92,494 $ 1,122,494 11/1/2032 $ 75,756 $ 75,756 $ 1,198,250 5/1/2033 $ 1,065,000 3.25% $ 75,756 $ 1,140,756 11/1/2033 $ 58,450 $ 58,450 $ 1,199,206 5/1/2034 $ 1,100,000 3.38% $ 58,450 $ 1,158,450 11/1/2034 $ 39,888 $ 39,888 $ 1,198,338 5/1/2035 $ 1,140,000 3.38% $ 39,888 $ 1,179,888 11/1/2035 $ 20,650 $ 20,650 $ 1,200,538 5/1/2036 $ 1,180,000 3.50% $ 20,650 $ 1,200,650 11/1/2036 $ 1,200,650 $ 19,870,000 $ 5,979,330 $ 25,849,330 $ 25,849,330 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 9 16I1A3 HERITAGE BAY Community Development District Debt Service Fund Budget Narrative Fiscal Year 2020 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes,discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District makes semi-annual interest payments on the outstanding debt. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 10 16I1N3 HERITAGE BAY Community Development District Supporting Budget Schedules Fiscal Year 2020 16t1A3 HERITAGE BAY Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2020 vs. Fiscal Year 2019 General Fund Series 2018 Debt Service Total Assessments per Unit Units FY 2020 FY 2019 Percent FY 2020 FY 2019 Percent FY 2020 FY 2019 Percent Product Change Change Change Executive $357.89 $357.89 0% $1,928.85 $1.928.85 0% $2,286.74 $2,286.74 0% 139 Classics $357.89 $357.89 0% $3,050.09 $3,050.09 0% $3,407.98 $3,407.98 0% 95 Classics II $357.89 $357.89 0% $3,294.57 $3,294.57 0% $3,652.46 $3,652.46 0% 18 Coach $357.89 $357.89 0% $1,361.54 $1,361.54 0% $1,719.43 $1,71943 0% 184 2 Story $357.89 $357.89 0% $1,134.62 $1,134.62 0% $1,492.51 $1,492.51 0% 364 4 Story $357.89 $357.89 0% $907.69 $907.69 0% $1,265.58 $1,265.58 0% 450 1250 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 11 1 6 1 1 A 3 RESOLUTION 2019-4 A RESOLUTION OF THE BOARD OF SUPERVISORS OF HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT LEVYING AND IMPOSING NON AD VALOREM MAINTENANCE SPECIAL ASSESSMENTS FOR THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT AND CERTIFYING AN ASSESSMENT ROLL FOR FISCAL YEAR 2019/2020; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR CONFLICT AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Heritage Bay Community Development District(the"District")is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes for the purpose of providing, operating and maintaining infrastructure improvements, facilities and services to the lands within the District;and WHEREAS,the District is located in Collier County, Florida(the"County");and WHEREAS, the District has constructed or acquired certain public improvements within the District and provides certain services in accordance with Chapter 190, Florida Statutes;and WHEREAS, the Board of Supervisors of the District ("Board") hereby determines to undertake various operations and maintenance activities described in the District's general fund budget for Fiscal Year 201912020 attached hereto as Exhibit "A"and incorporated by reference herein ("Operations and Maintenance Budget");and WHEREAS, the District must obtain sufficient funds to provide for the operation and maintenance of the services and facilities provided by the District as described in the Operations and Maintenance Budget for Fiscal Year 2019/2020; and WHEREAS, the provision of such services, facilities, and operations is a benefit to lands within the District; and WHEREAS, Chapter 190, Florida Statutes, provides that the District may impose special assessments on benefited lands within the District; and WHEREAS, Chapter 197,Florida Statutes,provides a mechanism pursuant to which such special assessments may be placed on the tax roll and collected by the local tax collector("Uniform Method"); and WHEREAS, the District has previously levied an assessment for debt service, which the District desires to collect on the tax roll pursuant to the Uniform Method and which is also indicated on Exhibit"A";and WHEREAS, the District has previously evidenced its intention to utilize the Uniform Method; and 1 1 6 1 1 A 3 WHEREAS,the District has approved an Agreement with the Property Appraiser and Tax Collector of the County to provide for the collection of the special assessments under the Uniform Method;and WHEREAS,the Board finds that the District's total Operations and Maintenance operation assessments, taking into consideration other revenue sources during Fiscal Year 2019/2020 (defined as October 1,2019 through September 30, 2020),will amount to$2,136.518; and WHEREAS, the Board finds that the non-ad valorem special assessments it levies and imposes by this resolution for operation and maintenance on the parcels of property involved will reimburse the District for certain special and peculiar benefits received by the property flowing from the maintenance of the improvements, facilities and services apportioned in a manner that is fair and reasonable, in accordance with the applicable assessment methodology as adopted by the District; and WHEREAS, it is in the best interests of the District to proceed with the imposition of the special assessments; and WHEREAS, it is in the best interests of the District to adopt the Assessment Roll of the District(the"Assessment Roll") attached to this Resolution as Exhibit"B" and incorporated as a material part of this Resolution by this reference,and to certify the Assessment Roll to the County Tax Collector pursuant to the Uniform Method; and WHEREAS,it is in the best interests of the District to permit the District Manager to amend the Assessment Roll, certified to the County Tax Collector by this Resolution, as the Property Appraiser updates the property roll for the County,for such time as authorized by Florida law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT OF COLLIER COUNTY,FLORIDA; Section 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference. Section 2. Benefit. The provision of the services, facilities, and operations as described in Exhibit "A" confer a special and peculiar benefit to the lands within the District, which benefits exceed or equal the costs of the Assessments(as defined below). The allocation of the costs to the specially benefitted lands is shown in Exhibits "A"and"B". Section 3. Assessment Imposition. A special assessment for operations and maintenance as provided for in Chapter 190,Florida Statutes is hereby imposed and levied on the benefitted lands within the District in accordance with Exhibits"A"and"B"(the"Assessments"). The lien of the Assessments imposed and levied by this Resolution shall be effective upon passage of this Resolution. 2 1 6 1 1 A 3 Section 4. Collection. The collection of the Assessments shall be at the same time and in the same manner as County taxes in accordance with the Uniform Method. Further, the collection of the Assessments will be together with the collection of all other debt service non-ad valorem assessments, if any, which have been levied and certified by the District. The District shall also collect its previously levied debt service assessment pursuant to the Uniform Method, in the amounts as indicated on Exhibits"A"and"B." Section 5. Assessment Roll. The District's Assessment Roll, attached to this Resolution as Exhibit"B," is hereby certified to the County Tax Collector and shall be collected by the County Tax Collector in the same manner and time as County taxes. The proceeds therefrom shall be paid to Heritage Bay Community Development District. The Chairman of the Board designates the District Manager to perform the certification duties. A copy of this Resolution be transmitted to the proper public officials so that its purpose and effect may be carried out in accordance with law. Section 6. Assessment Roll Amendment. The District Manager shall keep apprised of all updates made to the County property tax roll by the Property Appraiser after the date of this Resolution, and shall amend the District's Assessment Roll in accordance with any such updates, for such time as authorized by Florida law, to the County property tax roll. After any amendment of the Assessment Roll, the District Manager shall file the updates to the property tax roll in the District records. Section 7. Conflict. All Resolutions,sections or parts of sections of any Resolutions or actions of the Board of Supervisors in conflict are hereby repealed to the extent of such conflict. Section 8. Severability. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof. Section 9. Effective Date. This Resolution shall take effect upon the passage and adoption of this Resolution by the Board of the District. PASSED AND ADOPTED at a meeting of the Board of Supervisors of Heritage Bay Community Development District this 5`11 day of September, 2019. HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT Attest JustFaircloth,Secretary- Edwin Hubbard,Chairman 3 1 6 I 1 A 3 Exhibit"A" 4 16 1 1h 3 HERITAGE BAY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2020 Adopted Budget (Meeting 9/5/19) Prepared by: y((. I ! NLL��.a.F 16 1 1A 3 HERITAGE BAY Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balance 1 -2 Exhibit A-Allocation of Fund Balances 3 Budget Narrative 4-7 DEBT SERVICE BUDGET Series 2018 Summary of Revenues, Expenditures and Changes in Fund Balances 8 Amortization Schedule 9 Budget Narrative 10 SUPPORTING BUDGET SCHEDULES 2019-2020 Non-Ad Valorem Assessment Summary 11 1611h3 HERITAGE BAY Community Development District Budget Overview Fiscal Year 2020 1611A3 HERITAGE BAY Community Development District Operating Budget Fiscal Year 2020 1 6 I 1 II 3 HERITAGE BAY Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2020 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2017 FY 2018 FY 2019 JUL-2019 SEP-2019 FY 2019 FY 2020 REVENUES Interest-Investments $ 1,479 3,241 $ 400 $ 6,178 $ 1,236 $ 7,414 $ 2,000 Hurricane Irma FEMA Refund 44,179 44,179 Interest-Tax Collector - 96 - 1,087 - 1,087 - Special Assmnts-Tax Collector 250,000 355,190 355,190 355,190 - 355,190 355,190 Special Assmnts-Wall Project 62,500 - - - - - - Special Assmnts-Lakes 30A&300 - 60,922 60,923 60,923 - 60,923 60,923 Special Assmnts-Reserves 31,250 31,250 31,250 31,250 - 31,250 31,250 Special Assmnts-Discounts (12,604) (16,490) (17,895) (16,333) (16,333) (17,895) Other Miscellaneous Revenue 51,473 31,000 - 36,800 - 36,800 - TOTAL REVENUES 384,098 465,209 429,868 519,274 1,236 520,510 431,468 EXPENDITURES Administrative PIR-Board of Supervisors 8,000 16,000 12,000 6,000 3,000 9,000 9,000 FICA Taxes 612 1,224 918 459 230 689 889 ProfServ-Arbitrage Rebate - - - - - - 600 ProfServ-Dissemination Agent - - 1,500 1,250 250 1,500 1,500 ProfServ-Engineering 42,494 22,878 14,000 21,257 4,251 25,508 14,000 ProfServ-Legal Services 20,844 26,871 10,000 19,740 2,000 21,740 13,000 ProfServ-Mgmt Consulting Sery 37,195 41,793 44,972 37,477 7,495 44,972 46,270 ProfServ-Property Appraiser 5,156 - 6,710 6,710 - 6,710 6,710 ProfServ-Special Assessment 5,305 5,464 6,200 6,200 - 6,200 6,600 ProfServ-Trustee Fees - - - - - - 5,157 ProfServ-Web Site Maintenance 1,505 773 1,000 833 167 1,000 1,100 Auditing Services 3,823 3,700 3,914 5,800 - 5,800 5,900 Postage and Freight 1,731 2,839 2,500 636 127 763 2,500 Insurance-General Liability 12,040 15,389 15,389 7,750 7,639 15,389 9,389 Printing and Binding 1,450 7,428 1,339 1,491 298 1,789 1,379 Legal Advertising 1,989 3,241 3,700 945 189 1,134 3,000 Misc-Bank Charges - 1 100 1 17 18 100 Misc-Assessmnt Collection Cost 4,428 (613) 8,948 8,621 - 8,621 8,947 Misc-Web Hosting - 47 900 1,612 129 1,741 6,773 Office Supplies - - 100 - 17 17 100 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 146,747 147,210 134,365 126,957 25,808 152,765 142,889 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 1 16I1IA3 HERITAGE BAY Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2020 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2017 FY 2018 FY 2019 JUL-2019 SEP-2019 FY 2019 FY 2020 Field ProfSery-Field Managemert 12,731 11,536 12,688 17,230 3,446 20,676 12,830 R&M-Contingency - - 198 - 33 33 84 Capital Outlay 44,550 - - - - - - Total Field 57,281 11,536 12,886 17,230 3,479 20,709 12,914 Lakes and Ponds Contracts-Lake and Wetland 63,947 71,200 71,200 56,000 15,200 71,200 71,200 Contracts-Water Analysis 10,766 9,861 5,600 4,261 9,861 9,861 Contracts-Water Quality Monitoring 33,807 22,996 27,700 27,700 - 27,700 27,700 Contracts-Lakes 30A&30B 12,000 12,000 12,000 14,000 2,800 16,800 24,000 Contracts-Sediment Testing - - 6,675 6,675 - 6,675 6,675 R&M-Aquascaping 1,950 - 8,500 1,000 200 1,200 8,500 R&M-Stormwater System - - 4,000 4,000 - 4,000 4,000 R&M-Lake Erosion 3,000 37,800 84,7'3 58,400 14,119 72,519 71,024 R&M-Contingency 4,175 - 8,263 5,250 1,050 6,300 3,000 Improvement-Lake Bank Restoration - 29,512 - 40,400 - 40,400 - Reserve-Lakes - - 31,250 - - - 31,250 Reserve-Stormwater System - - 18,455 33,600 - 33,600 18,455 Total Lakes and Ponds 118,879 184,274 282,617 252,625 37,630 290,255 275,665 Debt Service Operating Loan Repayment 167,354 13,141 - - - - - Interest Expense-Note 5,631 1,554 - - - - - Total Debt Service 172,985 14,695 - - - - - 1 TOTAL EXPENDITURES 495,892 357,715 429,868 396,812 66,917 463,729 431,468 Excess(deficiency)of revenues Over(under)expenditures (111,794) 107,494 - 122,462 (65,682) 56,780 - OTHER FINANCING SOURCES(USES) Interfund Transfer-In - 28,232 - - - - - TOTAL OTHER SOURCES(USES) - 28,232 - - - - - Net change in fund balance (111.794) 135,726 - 122,462 (65,682) 56,780 - FUND BALANCE,BEGINNING 395,949 $ 284,154 419,880 419,880 - 419,880 476,660 FUND BALANCE,ENDING $ 284,154 $ 419,880 $ 419,880 $ 542,342 $ (65,682) $ 476,660 $ 476,660.. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 2 1 6 I 1 A 3 HERITAGE BAY Community Development District Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2020 $ 476,660 Net Change in Fund Balance-Fiscal Year 2020 - Reserves-Fiscal Year 2020 Additions 49,705 Total Funds Available(Estimated)-9/30/2020 526,365 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 95,441 (I) Reserves-Erosion Control (Prior years) 14,687 Reserves-Lakes(Prior Years) 93,750 Reserves-Lakes(FY19) 31,250 Reserves-Lakes(FY20) 31,250 156,250 Reserves-Stormwater System(FY18) 18,455 Reserves-Stormwater System(FY19) 18,455 Reserves-Stormwater System(FY20) 18,455 55,365 Reserves-Loan(Prior years) 4,750 Subtotal 326,493 Total Allocation of Available Funds 326,493 Total Unassigned(undesignated)Cash $ 199,872 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2020 Page 3 1611A3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels (using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Lakes 30A&30B The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the repair of Lakes 30A&30B and any impending debt associated with making repairs. Special Assessments-Reserves The District will levy a Non-Ad Valorem assessment on all sold and platted parcels (using the uniform method)within the District in order re-establish reserves which were depleted due to the District having to address numerous lake bank erosion issues. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services-Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the District's Arbitrage Rebate Liability on its bonds. PIR-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all meetings. Professional Services-Dissemination Agent This line item is to cover dissemination services as required. Services are provided by Inframark. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested, review of invoices,and other specifically requested assignments. Professional Services-Legal Services The District's attorney provides general legal services to the District, i.e,attendance and preparation for Board meetings, review of contracts,agreements,resolutions and other research as directed or requested by the BOS District Manager. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 4 16t1A3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 [ EXPENDITURES Administrative(continued) Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Inframark Infrastructure Management Services. Inframark manages all of the District's financial activities such as accounts payable,financial statements,auditing and budgeting in accordance with the management contract in effect. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service which is based upon 1.5% of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Professional Services-Trustee Fees The District pays US Bank an annual fee for trustee services on the Series 2018 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses. Professional Services-Web Site Maintenance The cost of web hosting and regular maintenance of the District's website by Inframark Infrastructure Management Services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Postage and Freight Actual postage used for District mailings including agenda packages,vendor checks and other correspondence. Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing governmental insurance coverage.The budgeted amount projects a 10%increase in the premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings,and other special projects. Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges In the rare event of bank service charges from operating or money market accounts,the cost will be assigned here. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 5 6 1A3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 EXPENDITURES(continued) Administrative(continued) Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District incurs the cost of owning the Heritage Bay CDD web domain. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Field Professional Services-Field Management Field Management Services for the District is performed by Inframark Infrastructure Management Services. This includes the regular inspection of all District assets and contractor performance monitoring. A monthly report is provided for the Board's review to allow for their consideration of issues and action to consider. R&M-Contingency All other field expenses that do not fall into the category described above will be expensed to contingency. Lakes & Ponds Contracts-Lake and Wetland A contract was negotiated with Lake&Wetland Management for monthly lake maintenance of the District's lakes and littoral shelf maintenance which includes approximately 14.52 acres. Fluorodine Treatment was added May 2015. Contracts-Water Analysis A contract was negotiated with CPH for bathymetric to be performed on Lakes. Contracts-Water Quality Monitoring A contract was negotiated with CPH for testing of the lakes and water quality monitoring. Contracts-Lakes 30A&30B A contract was negotiated with Lake&Wetland Management for monthly maintenance of lakes 30A&30B. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 6 16I1N3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2020 EXPENDITURES(continued) Lakes&Ponds (continued) Contracts-Sediment Testing Contract with CPH to do sediment testing in the District lakes. R&M-Aquascaping This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract. R&M-Stormwater System This is for any repair and maintenance expenses pertaining to the stormwater system. R&M-Lake Erosion This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract. R&M-Contingency All other lake expenses that do not fall into the previous repair and maintenance categories will be expensed to contingency. Reserve-Lakes Lake improvement expenses that are projected to occur in the future are appropriated with this account. Reserve-Stormwater System Stormwater system/drainage expenses that are projected to occur in the future are appropriated with this account. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 7 1611A3 HERITAGE BAY Community Development District Debt Service Budget Fiscal Year 2020 1611h3 HERITAGE BAY Community Development District Series 2018 Debt Service Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2020 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2018 FY 2019 JUL-2019 SEP-2019 FY 2019 FY 2020 REVENUES Interest-Investments 3,925 - 15,182 3,036 18,218 $ - SpecialAssmnts-TaxCollector 16,736 1,689,155 1,689,156 - 1,689,156 1,689,155 Special Assmnts-Discounts 10,263 (67,566) (61,669) - (61,669) (67,566) TOTAL REVENUES 30,924 1,821,589 1,642,669 3,036 1,645,705 1,621,689 EXPENDITURES Administrative ProfServ-Arbitrage Rebate - 600 600 - 600 - ProfServ-Property Appraiser - 25,337 19,629 - 19,629 25,337 ProfServ-Trustee Fees - 5,157 7,655 - 7,655 - Misc-AssessmntCollection Cost - 33,783 32,550 33,783 33,783 Total Administrative - 64,877 60,434 - 61,667 59,120 Debt Service Principal Debt Retirement 16,110,000 990,000 990,000 - 990,000 1,005,000 Principal Prepayments - - 5,000 - 5,000 - Interest Expense 283,983 597,305 597,305 - 597,305 556,688 Cost of Issuance 204,039 - - - - - DS Bond Discount 281,935 - - - - - Underwriter 160,963 - - - - - Total Debt Service 17,040,920 1,587,306 1,592,305 - 1.592,305 1,561,688 TOTAL EXPENDITURES 17,040,920 1,652,182 1,652,739 - 1,653,972 1,620,808 Excess(deficiency)of revenues Over(under)expenditures (17,009,996) (30,593) (10,070) 3,030 (8,267) 781 OTHER FINANCING SOURCES(USES) Operating Transfers-In 1,770,429 - - - - - Proceeds of Refunding Bonds 16,095,000 - - - - - Contribution to(Use of)Fund Balance - (30,593) - - - 781 TOTAL OTHER SOURCES(USES) 17,865,429 (30,593) - - - 781 Net change in fund balance 855,433 (30,593) (10,070) 3,036 (8,267) 781 FUND BALANCE,BEGINNING (1) 855,432 855,432 - 855,432 847,165 FUND BALANCE,ENDING 855.432 824,839 $ 845,362 3,036 $ 847,166 $ 847,947 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 8 1 6 I 1 A 3 HERITAGE BAY Community Development District Amortization Schedule 2018 Refunding of Series 2018A-1 and A-2 Special Assessment Refunding Bonds Principal Year Principal Special calls Interest Balance FY Total DS 11/1/2019 $ 278,344 $ 278,344 $ 1,556,588 5/1/2020 $ 1,005,000 2.13% $ 278,344 $ 1,283,344 11/1/2020 $ 267,666 $ 267,666 $ 1,551,009 5/1/2021 $ 1,030,000 2.25% $ 267,666 $ 1,297,666 11/1/2021 $ 256,078 $ 256,078 $ 1,553,744 5/1/2022 $ 1,055,000 2.50% $ 256,078 $ 1,311,078 11/1/2022 $ 242,891 $ 242,891 $ 1,553,969 5/1/2023 $ 1,090,000 2.63% $ 242,891 $ 1,332,891 11/1/2023 $ 228,584 $ 228,584 $ 1,561,475 5/1/2024 $ 1,120,000 2.63% $ 228,584 $ 1,348,584 11/1/2024 $ 213,884 $ 213,884 $ 1,562,469 5/1/2025 $ 1,150,000 2.75% $ 213,884 $ 1,363,884 11/1/2025 $ 198,072 $ 198,072 $ 1,561,956 5/1/2026 $ 1,180,000 3.00% $ 198,072 $ 1,378,072 11/1/2026 $ 180,372 $ 180,372 $ 1,558,444 5/1/2027 $ 1,220,000 3.00% $ 180,372 $ 1,400,372 11/1/2027 $ 162,072 $ 162,072 $ 1,562,444 5/1/2028 $ 1,255,000 3.00% $ 162,072 $ 1,417,072 11/1/2028 $ 143,247 $ 143,247 $ 1,560,319 5/1/2029 $ 1,295,000 3.00% $ 143,247 $ 1,438,247 11/1/2029 $ 123,822 $ 123,822 $ 1,562,069 5/1/2030 $ 965,000 3.13% $ 123,822 $ 1,088,822 11/1/2030 $ 108,744 $ 108,744 $ 1,197,566 5/1/2031 $ 1,000,000 3.25% $ 108,744 $ 1,108,744 11/1/2031 $ 92,494 $ 92,494 $ 1,201,238 5/1/2032 $ 1,030,000 3.25% $ 92,494 $ 1,122,494 11/1/2032 $ 75,756 $ 75,756 $ 1,198,250 5/1/2033 $ 1,065,000 3.25% $ 75,756 $ 1,140,756 11/1/2033 $ 58,450 $ 58,450 $ 1,199,206 5/1/2034 $ 1,100,000 3.38% $ 58,450 $ 1,158,450 11/1/2034 $ 39,888 $ 39,888 $ 1,198,338 5/1/2035 $ 1,140,000 3.38% $ 39,888 $ 1,179,888 11/1/2035 $ 2.0,650 $ 20,650 $ 1,200,538 5/1/2036 $ 1,180,000 3.50% $ 20,650 $ 1,200,650 11/1/2036 $ 1,200,650 $ 19,870,000 $ 5,979,330 $ 25,849,330 $ 25,849,330 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 9 16 11A 3 HERITAGE BAY Community Development District Debt Service Fund Budget Narrative Fiscal Year 2020 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes,discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. LEXPENDITURES Administrative Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District makes semi-annual interest payments on the outstanding debt. Annual Operating and Debt Service Budget Fiscal Year 2020 Page 10 1611A3 HERITAGE BAY Community Development District Supporting Budget Schedules Fiscal Year 2020 1 6 I 1 A 3 HERITAGE BAY Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2020 vs. Fiscal Year 2019 General Fund Series 2018 Debt Service Total Assessments per Unit Units FY 2020 FY 2019 Percent FY 2020 FY 2019 Percent FY 2020 FY 2019 Percent Product Change Change Change Executive $357.89 $357.89 0% $1,928.85 $1,928.85 0% $2,286.74 $2,286.74 0% 139 Classics $357.89 $357.89 0% $3,050.09 $3,050.09 0% $3,407.98 $3,407.98 0% 95 Classics II $357.89 $357 89 0% $3,294.57 $3,294.57 0% $3,652.46 $3,652.46 0% 18 Coach $357.89 $357.89 0% $1,361.54 $1,361.54 0% $1,719.43 $1,719.43 0% 184 2 Story • $357.89 $357.89 0% $1,134.62 $1,134.62 0% $1,492.51 $1,492 51 0% 364 4 Story $357.89 $357.89 0% $907.69 $907.69 0% $1,265.58 $1,265.58 0% 450 1250 Annual Operating and Debt Service Budget Fiscal Year 2020 Page 11 1 6 1 1 A 3 Exhibit"B" 5 1 6 1 1 A 3 HERITAGE BAY Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2020 vs. Fiscal Year 2019 General Fund Series 2018 Debt Service Total Assessments per Unit Units FY 2020 FY 2019 Percent FY 2020 FY 2019 Percent FY 2020 FY 2019 Percent Product Change Change Change Executive $357.89 $357.89 0% $1,928.85 $1,928.85 0% $2,286.74 $2,286.74 0% 139 Classics $357.89 $357.89 0% $3,050.09 $3,050.09 0% $3,407.98 $3,407.98 0% 95 Classics II $357.89 $357.89 0% $3,294.57 $3,294.57 0% $3,652.46 $3,652.46 0% 18 Coach $357.89 $357.89 0% $1,361.54 $1,361.54 0% $1,719.43 $1,719.43 0% 184 2 Story $357.89 $357.89 0% $1,134.62 $1,134.62 0% $1,492.51 $1,492.51 0% 364 4 Story $357.89 $357.89 0% $907.69 $907.69 0% $1,265.58 $1,265.58 0% . 450 1250 Annual Operating and Debt Service Budget Fiscal Year 2020 1 ,6 I 1 A 3 ms s 8 C T N en E E O O O s co^O h o_ N 69 69 69 6Y �Q OOOO O ▪ fiii b 0000 Oa a 69 69 g, ce NO8:28888888 0 ON8Nwww69www O 0 0 0 0 N t000 o f0 1 aN 6699 69 tom] 4y 2 O r 000 OO C w N8N W O s E m G 69 O. 0 0 0 0 C• N N W N iti N N?V C U0 �w 669 0 0 0 0 O O O O C W8 O O °p o o 00 8 NO O O w w wO M .0 v N O 69 U U O O 00 (0 r sr 69 V N N 69 69 69 O O O 8 0,z, 00O a .o E o o w 8 00 69 888 8 O W• N r Mr N W OD 0 .. t9 c o00 8 X N a N N .a CY N N N 69 69 69 N .?8,O O 0 C 0 0 O N 69 9 69 21 pN p F, 0 0 0 V d E^ 69 8 m N E CI V) N a O = O 0 0 0 O od O Tl OOO O T A O O' O O y J g S O N N N N o n U 0 0 0 0 E o00 0 R N O O O d n 2 a 69 e9a O N N N o0,07I W goo U N O 1,1,-. SI w o Em 0 _ J I- 1611A3 Memorandum To: Board of Supervisors, Heritage Bay Community Development District From: Gregory L. Urbancic,Esq. Date: August 29,2019 Re: Collier County Local Mitigation Strategy At the request of the Board,I conducted some baseline research relating to the Coll ier County Local Mitigation Strategy and the Collier County Local Mitigation Strategy Working Group. As part of that process,I made a preliminary review of the 2015 Local Mitigation Strategy materials on Collier County's website and spoke with Richard A. Zyvoloski Jr. of Collier County's Emergency Management Division. Mr.Zyvoloski is also the Chair of the Collier County Local Mitigation Strategy Working Group. As stated in the Strategy,the Local Mitigation Strategy is a program created by Collier County to develop a unified approach among county and municipal governments for dealing with identified hazard and hazard management problems in Collier County.The Strategy is designed as a tool to direct the county and municipal governments in their ongoing efforts to reduce vulnerability to the impacts produced by both natural and man-made hazards. The Strategy is also intended to help establish funding priorities for currently proposed mitigation projects and develop priority mitigation projects to be completed with such disaster assistance funds as may be made available after a disaster. The Local Mitigation Strategy Working Group("LMSWG")is the policy development body for the Local Mitigation Strategy program. The role of the LMSWG is to advise and assist in the formulation, implementation, administration and refinement of the unified Collier County Local Mitigation Strategy. At this point,the participating jurisdictions in the program are the Board of County Commissioners, City of Naples, City of Marco Island, Everglades City, District School Board of Collier County, Collier County Mosquito Control District, Greater Naples Fire Rescue District, North Collier Fire and Rescue District, and Immokalee Fire Control District. 'There are presently no community development districts participating in the Local Mitigation Strategy or the LMSWG. Mr. Zyvoloski indicated to me that we should not read into that lack of participation. He has recommended that community development districts participate,but none have done so to this point. As explained to me,the two primary task items for joining and participating in the LMSWG are the adoption of a resolution by the governmental entity and continued participation by one individual on behalf of the entity. Specifically, Section 1.3.1 of the Strategy sets out the following responsibilities of participating jurisdictions: Participating Jurisdiction Responsibilities: • Select a primary and alternate to attend and"actively"participate in all regularly scheduled Local Mitigation Strategy Working Group(LMSWG)meetings. (NOTE: Your nominees should possess the full support of the jurisdiction's chief executive in order to obtain the most accurate and timely information required for the hazard mitigation planning effort.) COLEMAN,YOVANOVICH&KOESTER,P.A. Northern Trust Bank Building • 4001 Tamiami Trail N.,Suite 300 • Naples,Florida 34103 Phone:239-435-3535 • fi.irbancicvklaw-firm,ccnn • Facsimile:239-435-1218 1611A3 • Furnish all information required by the Local Mitigation Strategy Working Group in the timeframe established by the LMSWG. • Update/maintain information in the Collier County Local Mitigation Strategy as it relates to your jurisdiction. • Ratify the final Collier County Local Mitigation Strategy adopted by the Board of County Commissioners, by resolution or other legal device, to indicate participation and acceptance of the mitigation strategy developed. Regular meetings of the LMSWG are held quarterly, although special meetings are called when there are projects to be evaluated and ranked. Mr. Zyvoloski let me know that an entity does not need to be a participating jurisdiction of the Local Mitigation Strategy to have a project considered for grant funding, but it is recommended. Without being a participating jurisdiction,the project must be sponsored by a member entity. In most cases,a participating entity will not agree to sponsor a non-participating entity because of the potential financial exposure the sponsoring entity undertakes with respect to the 25% contribution requirement. (Each project that is approved through the program is apparently funded on a 75/25 basis,with the entity undertaking the project being obligated for 25%.) On its face, it appears the bar for electing to be a participating jurisdiction in the program is not high. Participation in the LMSWG is the main driving force to membership. There appears to be no financial commitment for merely being a participating jurisdiction. Participation alone,however,does not guaranty any potential outcome of funding for a participating entity's project. Every project proposed is evaluated and ranked against the projects of the other jurisdictions. Whether funding is available is evaluated over time and even if a project is in line for funding,lengthy and detailed federal and state scrutiny similar to what I-IBCDD received from FEMA on the Hurricane Irma claims comes into play. Mr. Zyvoloski indicated that a community development district's opportunity for funding in the program might best come from becoming part of a larger project by the County, a process of which he referred to as "amplifying." At this point, if the District is interested in the program, I think the District should do additional investigation on the likelihood of any of its projects being funded or being high enough in the priority queue for potential funding. In addition, the District should determine whether there is an individual willing to serve as the District's representative on the LMSWG. To the extent the District has any additional questions relating to the program,I would strongly encourage the District to contact Mr.Zyvoloski. Please contact me if you have any questions with regard to this Memorandum. COLEMAN,YOVANOVICH&KOESTER,P.A. Northern Trust Bank Building • 4001 Tamiami Trail N.,Suite 300 • Naples,Florida 34103 Phone:239-435-3535 • gurliancicchc�klotyfirm.con: • Facsimile:239-435-1218 1 6 1 1 A 3 RESOLUTION NO.2019-5 A RESOLUTION OF THE BOARD OF SUPERVISORS OF HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT APPROVING, ADOPTING AND DEMONSTRATING PARTICIPATION IN A LOCAL MITIGATION STRATEGY; PROVIDING FOR SEVERABILITY,CONFLICTS AND AN EFFECTIVE DATE. WHEREAS, Heritage Bay Community Development District (the "District") is a community development district that was established pursuant to the provisions of Chapter 190,Florida Statutes by the Board of County Commissioners of Collier County;and WHEREAS, Chapter 190, Florida Statutes, authorizes the District to adopt rules to govern the administration of the District and to adopt resolutions as may be necessary for the conduct of District business;and WHEREAS,the Federal Emergency Management Agency("FENIA")and other agencies require special districts to have a FEMA-approved local mitigation plan to reduce the risk from hurricanes and other hazards,disasters and emergencies or to demonstrate their participation in another local government's FEMA-approved mitigation plan to be eligible for grants under the FEMA hazard mitigation assistance programs and other post-disaster funding opportunities;and WHEREAS, Collier County has developed and maintains a FEMA-approved Collier County Multi-Jurisdictional Local Mitigation Strategy(the"LMS'');and WHEREAS, the District desires to approve, adopt and demonstrate its active participation in the LMS to become eligible for grants under the FEMA hazard mitigation assistance programs and other post-disaster funding opportunities and to further its commitment to provide coordination and cooperation with Collier County during hurricanes and other hazards, disasters and emergencies;and WHEREAS,the approval,adoption and participation in the LMS and the ability to become eligible for grants under FEMA's hazard mitigation assistance programs and other post-disaster funding opportunities is in the health,safety and welfare interest of the District; and WHEREAS,because the LMS is voluminous, it is maintained by the District and Collier County on-line (currently available at: https://www.co1liercountytl.goviyour-government/C1rvisioR5_a_ etc mergency-manabemendli bra ry-elute-refcrcnceiloca1-mitil;ation-strategy-2015) prior to the adoption of this Resolution and will continue to be maintained after adoption of this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT: SECTION 1. FINDINGS. The above recitals are true and correct and incorporated herein by this reference. 1 1611A3 SECTION 2. ADOPTION OF LOCAL MITIGATION STRATEGY. The LMS is hereby approved and adopted by the District. SECTION 3. PARTICIPATION. The District shall actively participate in the LMS as the local mitigation plan of the District. SECTION 4. SEVERABILITY. If any section or part of a section of this Resolution be declared invalid or unconstitutional, the validity, force and effect of any other section or part of a section of this Resolution shall not thereby be affected or impaired unless it clearly appears that such other section or part of a section of this Resolution is wholly or necessarily dependent upon the section or part of a section so held to be invalid or unconstitutional, it being expressly found and declared that the remainder of this Resolution would have been adopted despite the invalidity of such section or part of such section. SECTION 5. CONFLICTS. All resolutions or parts thereof in conflict herewith are, to the extent of such conflict,superseded and repealed. SECTION 6. EFFECTIVE DATE. This Resolution shall be effective immediately upon its adoption. PASSED AND ADOPTED ata meeting of the Board of Supervisors of Heritage Bay Community Development District this 5th day of September,2019. HERITAGE BAY COMMUNITY DEVELOPMENT Attest: DISTRICT Ju n Faircloth,Secretary Edwin Hubbard,Chairman 2 1611A3 Lake &Wetland LMANAGEMENT HERITAGE BAY CDD LAKES INSPECTION REPORT August 23, 2019 Mr. Justin Faircloth Heritage Bay Community Development District c/o Inframark Management Services Justin.faircloth@inframark.com 5911 Country Lakes Drive (239) 245-7118 Office Fort Myers, Florida 33905 (239) 245-7120 Fax Description Below are my observations noted on Friday, August 23t" Lake 1 - No issues noted Lake 2 - Algae along littorals, will treat next visit. Lake 3 - torpedo grass noted, spatterdock still there, tech needs to bring the boat to treat it, will schedule asap Lake 4 - Algae group on south cove, grass clippings noted, hydrilla noted at north cove, will treat next visit. Algae all around perimeter, I believe mowers influenced this algae bloom. Plantings still doing good, excess nutrients will help them root and spread. Lake 4 - South Cove a w1i §` .-. .:per __ •.1 16l1 A 3 Lake 5 - Minimal algae, hydrilla noted, will treat next visit. Littorals growing. Lake 6'- Naiad noted at south cove, algae along littorals, will treat next visit Lake 7 - Algae along littorals, fallen hay, will treat next visit. Lake 8 - Algae along littorals, torpedo grass, fallen hay, will treat next visit. Lake 9 - Pondweed noted, algae along littorals, will treat next visit. Exposed pipe noted at north cove, minor erosion. Fy Lake 9 - Exposed pipe on north cove . 1 -.e fir '/ �� /�/'�+� r'f• fl � i�. „' �ti Y,s 4 ' 1,w 4:i,/ {/9i sM,`,�` x ,� ,C'�D '`� :. 4 plc _.e,7,,-. 6 v rye )Jr / , 1 0'a'>� ✓ ro 410,1-r-. � 4; g ` ►' r/ �/I� i n j. q . k�k:/F�/y1cIY�I " F�.,- 9 :� Vt .p/�-'' / #r t ,,.,t �►'>°ft 74,g4 r •‘4', ..-1?`x�1".44,. 43); � �/ >i �t, r .YAC, /,'" � / \� ACA�� '��I i4 % /i,, 4i .(, bgxjC'/�".' ,+ rA' >It f:..f./, p.41��I oP� F .i,•,- •D RQ,%4, *"-/ .,; j ye w ,,;.e p r+T i, '• r• p•:.r,' 7• •,� ' i rte �' -,/., �7 T / Ti: lor e0! ' i of f v , �,,t it 4'Ph!, l 4 � T1 10#`i lliP .i� d i2. ",/f�yFriil I�1 I�UIg/ .Nf�� ,41-, �4�-��i xY .. r /,,' 48. �I fir 4 i'0 �,p i'r tai ®►, � (� r > r l6 �� fi 'qb\ �/ r Il �/� 1 41��t +if'bY �I 7/r,r'ix -4,©ttj/�/3 � I� f ( fi II / , -, q�(�9�,�d,f �� jlri�� ,�tit�� ,�(. ;[�► /I,if�y�� jl/may+�'tir ,®r,r �`7�1j�",F g t,���4��t�1�✓ ! i;�,l � l,�7'il •i, 1��/! 1\V��`f>%�1� 1 X11 �,��fJ��, 8 J�J�, ,� ,i�41 I ��l�t(� � �� ���'1 r f"4 ill���Y� i %Y 1, �0,�11i'll.'%?4`.i,i�hi/AV/Ilrl l`.41:14' :i til kfid/ / 1,,.1X/i( ;/d10 Lake 10 - Pondweed treated recently. Algae along littorals. Lake 11 - Minimal pondweed noted, torpedo grass, fallen hay, will treat next visit. Lake 12 - Pondweed treated recently. Minimal algae. Lake 13 - No issues noted, healthy littorals. Lake 14 - Torpedo grass noted, will treat next visit. Lake 15 - Minimal algae, will treat next visit. Lake 16 - No issues noted. Lake 17 - Minimal algae noted, will treat next visit. Lake 18 - Minimal algae. Will treat next visit. Lake 19 - Pondweed treated recently. Lake 20 - Pondweed treated along condo side 8/22. 16 1A3 Lake 20 - East bank pondweed treated Lake 21 - Healthy littorals, algae noted, will treat next visit Lake 22 - No issues noted. Lake 23 - Healthy littorals. No issues noted. Lake 24 - Pondweed noted, minimal algae, will treat next visit. Lake 25 - Minimal algae, will treat next visit. Lake 26 - Pondweed noted, algae noted, will treat next visit. Lake 27 - Pondweed noted, algae noted, will treat next visit. Lake 28 - No issues noted Lake 29 - No issues noted. Recommend littorals for aesthetics. Lake 30A - Pondweed treated 8/22 (heavy treatment). Lake 30B - Pondweed treated 8/22 (heavy treatment). Summary: Pondweed was nuked throughout the CDD in the last month. The pondweed at 30A and 30B should start dying in the next few days, we will go and rake it soon. There was a big algae bloom at lake 4 that was influenced by mowers, during the summer months these are more common occurrences. 1611M3 Lake Management-Wetland&Preserve Maintenance /Lake & Y Y e t 1 a d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting 4/4111014•11,""ip. M A N A G E M E N I Water Testing&Analysis-Fountains&Aerators SERVICE&INSPECTION REPORT Customer: /9' S. ..e3"/_.... Account#: .__ 7C;2,..5.-- Date: O7���3/9 Technician: /' fZtic.CLC- '`f _ — Territory ff/ 1.c�-) Weather Conditions: ..5I/ _ C-e-47e-. .-r,/ 0 LAI€E MAGEMENT L GAE CONTROL Lake(s) #:_ c? 3 /O___._._..__-. ASSES&EMERGENTS Lake(s) #: 4'4 IIIVSUBMERSED AQUATICS Lake(s)#: //, _--- Q FLOATING PLANTS Lake(s)#: .__ afft INSPECTION Lake(s)#: "Wel-1, Ll DEBRIS Lake(s)#: • Water Test Results(Combined Average) Temperature °F O HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading _____ 0 ACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level __..___ 0 HIGH 0 AVERAGE 0 LOW O LITTORAL SHELF SHELVES#: __._------____-- ❑ SHORELINE GRASSES&EMERGENTS El HERBICIDE TREATMENT tJ DEBRIS REMOVAL O FLOATING PLANTS 0 MANUAL REMOVAL O INVASIVE/EXOTIC SPECIES 0 INSPECTION • UPLAND/WETLAND PRESERVE PRESERVE(S)#:—_.___ 0 INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL_ 0 GRASSES ❑MANUAL REMOVAL 0 VINES 0 INSPECTION MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: 0INSECTICIDE TREATMENT 0 INSPECTION Cernmentst_ I rz.:.:L_...De1?9i-'F0 �� � 6 ./�� G✓L J ,-}�, ,� t�.74so c// FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass OBream 0 Catfish 0 Grass carp 0 Tilapia 0 Mosquitofish 0 Shad BIRDS: O Raptor ODuck O Wood Stork O Shorebird O Wading bird O Songbird O Vulture REPTILES: 0 Alligator OSnake 0 Turtle 0 Tortoise 0 Lizard 0 AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED ()Brazilian pepper OMelaleuca OPennywort OBischofia 0 Earleaf Acacia QAustralian pine QShoebutton ()Sedge OCiimbing Fern QAir potato OTorpedograss QAzolia OSalvinia ODownyrose myrtle OJava plum ()Floating Hearts OLantana OHydrilla OHygrophilia OWater Lettuce OWater hyacinth OCattail OPrimrose OAlligatorweed NATIVE PLANTS NOTED OCypress O Wax Myrtle OFL Pine ()Red Maple O Waterlily OMangrove OPond Apple OOak OCocoplum 0 Bulrush 0 Blue flag iris 0 Strangler fig 0 Arrowhead OPickereiweed ()Thalia 0 Palms OGolden Canna°Spikerush OButtonbush 0 Eelgrass 0 Cordgrass OFakahatcheegrassOSpatterdock 0 Ferns 0 Baby tears 0 Naiad OChara ()Duckweed OBladderwort OPondweed OSlenderspikerushOBacopa Other species noted/comments: www.lakeandwetland.com Rev 07/23/14 Form 4398D I611h3 Lake Management-Wetland&Preserve Maintenance 4/. k e +Carr w e t l a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting t1/4,...4 .,,,,0/1. MANAGEMENT Water Testing&Analysis-Fountains&Aerators _ SERVICE&INSPECTION REPORT Customer: Li '`'1I 'C- Account#: -��6-06.- Date:- -- e;207/9 � Technician: /-1/4 C- _ /r.-.E-j _._. Territory: AirF1_ Weather Conditions:____SCIA4V ----------_.._--- ()LAKE MANAGEMENT ❑ GAE CONTROL Lake(s)# _..IC-37--4---...4i5-2:1 __._�____ ___---_._ o 4- o-d 2 GRASSES&EMERGENTS Lake(s)# _ a 3 y 9 .ZO ❑ SUBMERSED AQUATICS Lake(s)#:__ ❑ FLOATING PLANTS Lake(s)#: ❑ INSPECTION Lake(s)#:_ ❑ DEBRIS Lake(s)#:_____________________ Water Test Results(Combined Average) Temperature 01 ❑HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm ❑HIGH 0 AVERAGE 0 LOW pH reading _T_^_ ❑ACID 0 NEUTRAL ❑ BASE Water Clarity 0 GOOD 0 FAIR CI POOR Water Level ___,—_ 0 HIGH 0 AVERAGE ❑ LOW O LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT G DEBRIS Rk MOVAl.. ❑ FLOATING PLANTS ❑MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION O UPLAND/WETLAND PRESERVE PRESERVE(S)#:_________ - ❑INVASIVE/EXOTIC SPECIES ❑HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL ❑VINES 0 INSPECTION MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT 0 INSPECTION Comments: z. :1,-y. e ''..D,t lW1�-� A -fic 16I1A3 Lake Management-Wetland&Preserve Maintenance *Lake e t l a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting MANAGEMENT Water Testing&Analysis-Fountains&Aerators °`+ SERVICE & INSPECTION REPORT Customer:_._._41r4irrccr Account#: /5,20 Date, e) /49 Technician: / 6_ C /)//7,,,-1) _.____---._---- Territory:- /vVexty Weather Conditions---Cahy LAKE MANAGEMENT ❑ ALGAE CONTROL Lake(s)#: ❑ RASSES&EMERGENTS Lake(s)#: _-- ._.._ _ I SUBMERSED AQUATICS Lake(s)#: 0-17 YWOATING PLANTS Lake(s)it: of INSPECTION Lake(s)# At 1,---1-tri"-1 __- 0 DEBRIS Lake(s)#. Water Test Results(Combined Average) Temperature °F ❑HIGH 0 AVERAGE Cl LOW Dissolved Oxygen _-. —_ppm 0 HIGH 0 AVERAGE 0 LOW pH reading ❑ACID 0 NEUTRAL 0 BASE Water Clarity ____._-___ 0 GOOD 0 FAIR 0 POOR Water Level0 HIGH 0 AVERAGE 0 LOW 0 LITTORAL SHELF K SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT ❑ DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S)#: 13 INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL 0 GRASSES 0 MANUAL REMOVAL 0 VINES 0 INSPECTION MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT 0 INSPECTION Comments: /111't. 77 '/7:.co/ – /Oi 424- -Te ,;?c 4.0 c+' 1 — Al- 13919 FISH&WILDLIFE OBSERVATIONS FISH: O Bass °Bream 0 Catfish ()Grass carp OTliapia OMosquitofish 0 Shad BIRDS: 0 Raptor °Duck 0 Wood Stork 0 Shorebird 0 Wading bird °Songbird 0 Vulture REPTILES: 0 Alligator °Snake 0 Turtle 0 Tortoise O Lizard O AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED ()Brazilian pepper 0 Melaleuca OPennywort OBischofia 0 Earleaf Acacia °Australian pineOShoebutton °Sedge °Climbing Fern °Air potato OTorpedograss OAzoIIa OSalvinia ODownyrose myrtle°Java plum 0 Floating Hearts °Lantana 0 Hydrilla OHygrophllla OWater Lettuce OWater hyacinth°Cattail °Primrose 0 Alligatorweed NATIVE PLANTS NOTED °Cypress O Wax Myrtle 0 F Pine °Red Maple O Waterlily °Mangrove °Pond Apple °Oak OCocoplum 0 Bulrush OBlue flag iris °Strangler fig 0 Arrowhead 0Pickereiweed °Thalia 0 Palms °Golden Canna°Spikerush OButtonbush 0 Eelgrass 0 Cordg rass OFakahatcheegrassOSpatterdock 0 Ferns O Baby tears 0 Naiad OChara 0 Duckweed 0 Bladderwort 0 Pondweed 0SlenderspikerushOBacopa Other species noted/comments: wwwmlakeandwetland.com Rev 07/23/14 Form0390U 1 6 I 1 A 3 Lake Management-Wetland&Preserve Maintenance Lake &Wetland Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE &INSPECTION REPORT Customer: /- T)9G e Account#: 5-7``i Date: 61/t?0_43_ Technician: 9y 1 Territory: ?-?c =1 -- Weather Conditions: 674:7r0, +LAKE MANAGEMENT 0 ALGAE CONTROL Lake(s)#: ❑ (j ASSES&EMERGENTS Lake(s)# -._-- UBMERSED AQUATICS Lake(s)# 3o-4# -30_.x. ii't r`D 07y C9r!9t. ❑ FLOATING PLANTS Lake(s)#: ---__. ® INSPECTION Lake(s)#:__-_-. .. C_i DEBRIS Lake(s)#'--Water Test Results(Combined Average) Temperature __._..°F 0 HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ____ ___ppm 0 HIGH 0 AVERAGE 0 LOW pH reading 0 ACID 0 NEUTRAL 0 BASE Water Clarity _- 0 GOOD 0 FAIR 0 POOR Water Level _. 0 HIGH ❑ AVERAGE 0 LOW LITTORAL SHELF SHELVES#: i ❑ SHORELINE GRASSES&EMERGENTS [J HERBICIDE TREATMENT ❑ DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE I EXOTIC SPECIES 0 INSPECTION UPLAND/WETLAND PRESERVE PRESERVE(S)#: ❑INVASIVE/EXOTIC SPECIES ❑HERBICIDE TREATMENT ❑ DEBRIS REMOVAL 0 GRASSES 0 MANUAL REMOVAL ❑VINES ❑INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#:_ ❑INSECTICIDE TREATMENT 0 INSPECTION Comments: IMr..ST 'vT _.._.1 772 06✓6 r 17G(2.91 C' . 'GLOLr/, ?' — tiV t‘..1. ro cm/ c 4t LSI/i:- 30`4. 9-1 t- , gip, Arw.. [ 7tV._.. FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass °Bream 0 Catfish O Grass carp O Tilapia O Mosquitofish 0 Shad BIRDS: 0 Raptor ODuck 0 Wood Stork 0 Shorebird 0 Wading bird 0 Songbird 0 Vulture REPTILES: O Alligator OSnake 0 Turtle °Tortoise 0 Lizard O AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED OBrazilian pepper 0 Melaleuca OPennywort OBischofia 0 Earleaf Acacia °Australian pine OShoebutton °Sedge °Climbing Fern °Air potato OTorpedograss OAzolla 0 Salvinla QDownyrose myrtle°Javaplum 0 Floating Hearts OLantana 0Hydrilla OHygrophilia °Water Lettuce °Water hyacinth°Cattail ()Primrose °Alllgatorweed NATIVE PLANTS NOTED °Cypress O Wax Myrtle OFL Pine °Red Maple O Waterlily °Mangrove °Pond Apple °Oak OCocoplum °Bulrush OBIue flag iris °Strangler fig °Arrowhead OPickerelweed °Thalia °Palms ()Golden CannaOSpikerush OButtonbush 0 Eelgrass 0 Cordgrass OFakahatcheegrass OSpatterdock 0 Ferns °Baby tears 0 Naiad OChara °Duckweed OBladderwort OPondweed °SlenderspikerushOBacopa Other species noted/comments: �--- KY g�–�_�-------- —„____.-----y� _. VV w.lakeand 1and.com Rev 07/73/i4 formk391W 1611A3 Lake Management-Wetland&Preserve Maintenance *Lake ake & Y J�j Y e t l a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting 11,111iiini. MANAGEMENT Water Testing&Analysis-Fountains&Aerators �• „� SERVICE&INSPECTION REPORT Customer:__._..._JJF6fist'.._—�.3 _--- Account#: /6-23-- Date: ®0? Technician: Cith v1:33%..-- /9,/,‘:-V" �- Weather Conditions: ..__.s VAJ LADE MANAGEMENT ❑ ALGAE CONTROL Lake(s)#:__—__._.___....... VD 2ASSES&EMERGENTS Lake(s)#: SUBMERSED AQUATICS Lake(s)#:_19 ❑ FLOATING PLANTS Lake(s)#: ❑ INSPECTION Lake(s)#: ❑ DEBRIS • Lake(s) #: Water Test Results(Combined Average) Temperature _____,____°F ❑HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading _— 0 ACID 0 NEUTRAL 0 BASE Water Clarity0 GOOD 0 FAIR 0 POOR Water Level __.—_ 0 HIGH ❑ AVERAGE 0 LOW 0 LITTORAL SHELF SHELVES#:---- -_---..__-- 0 SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT ❑ DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S)#:_ 0 INVASIVE/EXOTIC SPECIES ❑HERBICIDE TREATMENT E] DEBRIS REMOVAL 0 GRASSES 0 MANUAL REMOVAL ❑VINES 0 INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#:�__ ❑INSECTICIDE TREATMENT _..___.._..__._..._. __. ❑INSPECTION Comments: .L 177i L _/L. _/014/1,-,i)r cr-ii b0 �o Q 1---e72 Z rGIVL.15. FISH&WILDLIFE OBSERVATIONS FISH: O Bass °Bream Q Catfish °Grass carp O Tilapia O Mosquitofish Q Shad BIRDS: O Raptor °Duck O Wood Stork O Shorebird O Wading bird °Songbird Q Vulture REPTILES: ()Alligator °Snake 0 Turtle ()Tortoise ()Lizard °AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper 0 Melaleuca OPennywort OBischofia 0EarleafAcacia QAustralianpine OShoebutton °Sedge ()Climbing Fern °Air potato OTorpedograss QAzolla QSalvinia QDownyrose myrtle Qlavaplum ()Floating Hearts °Lantana OHydrilla OHygrophilia OWater Lettuce OWater hyacinth°Cattail °Primrose OAlligatorweed NATIVE PLANTS NOTED °Cypress O Wax Myrtle 0F Pine ()Red Maple O Waterlily °Mangrove °Pond Apple ()Oak °Cocoplum O Bulrush °Blue flag iris °Strangler fig O Arrowhead OPickerelweed °Thalia Q Palms 0 Golden Canna°Spikerush OButtonbush 0 Eelgrass 0 Cordgrass OFakahatcheegrassOSpatterdock 0 Ferns 0 Baby tears 0 Naiad OChara ()Duckweed 0 Bladderwort 0Pondweed 0 Slender spikerushQ Bacopa Other species noted/comments: www.lakeandwetland.com Rev 07/23/14 Form 03980 1 6 1 1 A 3 Lake Management-Wetland&Preserve Maintenance Lake & wetland Erosion Restoration-Mosquito&Midge Larvae Control � — Algae&Aquatic Weed Control -Native Planting 44'______ MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE & INSPECTION REPORT Customer: // A Account#:-- - /6-26-' Date: 191722/19 Technician: /7!bcA'G _---- Territory: 011V�'t-FY Weather Conditions: t/Ahy ()LAKE MANAGEMENT ❑ ALGAE CONTROL Lake(s)#:____.__..............__._-- .. ❑pRASSES&EMERGENTS Lake(s)#: SUBMERSED AQUATICS Lake(s)#: 3t0ny 3013 . 2D ❑ .GATING PLANTS Lake(s)#: INSPECTION Lake(s)#: 30 /, 1 A0i3-, .24 ❑ DEBRIS Lake(s)#:Water Test Results(Combined Average) Temperature °F ❑HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ___ ppm 0 HIGH 0 AVERAGE 0 LOW pH reading ----_.._..... 0 ACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD ❑ FAIR 0 POOR Water Levei ❑HIGH 0 AVERAGE 0 LOW LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS ❑HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS ❑MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION UPLAND/WETLAND PRESERVE PRESERVE(S)#:_ ❑INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL 0 VINES 0 INSPECTION MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT 0 INSPECTION Comments:...._497741;// TY7----3-jC�J fan ,,,it/0 z-v�." p c.-9.7c- 41. 0,4,0. _/0 - 2Q .”YS Fotz. .9 ,(2,T vE.Js..- - FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass OBream 0 Catfish 0 Grass carp 0 Tilapia 0 Mosquitofish 0 Shad BIRDS: 0 Raptor ()Duck 0 Wood Stork 0 Shorebird 0 Wading bird 0 Songbird 0 Vulture REPTILES: O Alligator OSnake O Turtle O Tortoise O Lizard O AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED ()Brazilian pepper OMelaleuca OPennywort OBischofia 0 Earleaf Acacia °Australian pine QShoebutton 0 Sedge °Climbing Fern °Air potato OTorpedograss OAzoIIa OSalvinia °Downy rose myrtle°Java plum ()Floating Hearts °Lantana OHydrilla OHygrophilia OWater Lettuce OWater hyacinth()Cattail °Primrose OAlligatorweed NATIVE PLANTS NOTED OCypress O Wax Myrtle OFL Pine ORed Maple 0 Waterlily °Mangrove OPond Apple OOak 0 Cocoplum 0 Bulrush ()Blue flag iris ()Strangler fig 0 Arrowhead OPickerelweed ()Thalia 0 Palms °Golden Canna()Spikerush OButtonbush OEelgrass 0 Cordgrass OFakahatcheegrass OSpatterdock 0 Ferns 0 Baby tears 0 Naiad OChara °Duckweed 0 Bladderwort OPondweed °Slender spikerush 0 Bacopa Other species noted/comments: www.lakeandwetland.com Rev 07/23/14 form r 3980 16 1 1A 3 PiJ"` ` R rtY d nR .` a l3lhn F��' �'S'AMF ''�"'��� 5 .,--,:2A4-_,2-t- " rtdNt 3/'Y 1s%° 1w, „,,,-!-,:',,-;,'",'-',.:;!--- .-e- 'F„ {r.n y loop*101411116-s '4111111/1'' . ' ' ., „ ) :',,-,f : ' :,.. ... - , .., ._ 7,'" or"—7, , 410100 ,,- " -, .',-s: , 7 01'..'!, '',,,-. iiilkoisi , Keeping your community informed. And you compliant. Heritage Bay Community Development District Proposal date: 2019-08-01 Proposal ID: U4PDM-PCJS7-Q3CBW-HTMEX Pricing 2 Services 3-5 FAQs 6 Statement of work 7-8 Terms and conditions 9-12 Ted Saul Director- Digital Communication iliVab 0 : (-mho('SpecrcJlistCaMPUS ibt 1N3 Pricing Effective date: 2019-08-15 Implementation Quantity Subtotal On-boarding of ADA Compliant Website and 1 $1,512.30 Remediation of Historical Documents • Migration wcbsite pages and present on a staged website for approval • Initial PDF Accessibility Compliance Service for 1500 pages of remediation Annual ongoing services Quantity Subtotal Website services 1 $615.00 • Hosting, support and training for users • Website management tools to make updates • Secure certification(https) • Monthly accessibility site reporting,monitoring and error corrections Ongoing PDF Accessibility Compliance Service 750* $937.50 • Remediation of all PDFs stored on your website • Remediation of up to 750 PDF pages • Dashboard for reporting and managing all PDFs • 48-hour turnaround for fixes for board agendas • PDF manager dashboard Social Media Manager Included *Maximum PDF pages per 12 month period Total: $3,064.80 Accessibility Compliance with Campus Suite 11h3 WEBSITE AND ACCESSIBILITY SOLUTION �1aAlc a„w _ Y;' „a gyp' 1 • ,, '` } • `Jt ��ter. ^^wN. 4.440.0440, ►" ,p00017\417o Accountable, compliant communications Keeping your residents and property owners informed is a Designed for districts big responsibility—one that requires constant diligence. Staying current with the laws that apply to public access to district records, reports and other legal requirements "__� Easy-to-update website, presents a big challenge for many CDD communities. - hosting and support When it comes to your website and all the web-based Worry-free ADA-compliance, documents you are required to publish, they all need to be auditing and full reporting fully accessible. Florida statutes and federal laws require you and every special district be compliant with ADA (Americans with Disabilities Act)and accessibility regulations. Er Meets Florida statutes and federal laws Keeping it all accessible-and legal Save CDD board time Campus Suite provides the total accessibility solution to and money keep all your web communications and web documents on the right side of these laws—specifically chapters 189 and 282 of the Florida Statutes. 6 1A3 WEBSITE AND ACCESSIBILITY SOLUTION Keeping your community informed 111: and compliant. 4,6° pt. Accessibility Compliance with Campus Suite We'll handle all your website Maintain ADA compliance: and document accessibility. .7 Website and documents meet WCAG 2.1 requirements We take on the responsibility of making and keeping your ./ Monthly accessibility scanning website fully accessible to people with disabilities.We know audits and reporting what's at stake if your website is not ADA-compliant,so we I In-house team that fixes all of handle it all -monitoring, reporting, and remediation. the accessibility errors We stand behind our seal of approval. NI On-demand PDF remediation Each page of your website will have our official certification of a (48-hour turnaround) website that meets the required accessibility standards. A website with all the features Your district website features: your district needs. v Professional website design Communication is key to success in any organization, and / Easy-to-use tools to make updates your community development district is no exception.At ve Total document management Campus Suite,we understand the unique communication ,/ Support and training for users needs of CDDs and create a comprehensive website that serves as your communication hub. .7 Calendar of events 1 Clubhouse and rental scheduling Your property owners and residents will come to depend on Meeting notices and minutes the wealth of information at their fingertips.And your board members,management team and staff will come to rely on the role your website serves in streamlining the critical communi- cations functions you're required by law to provide. 16ti13 WEBSITE AND ACCESSIBILITY SOLUTION suite , cam us .. . . , it ., Nx�'^,h3 M`^' , w t .fi 1 1 4,4 ":,. .e,/ 1 A trusted name for compliance. wr r For over 15 years, Campus Suite has built a reputation helping public schools 'Kw across the country eliminate communication barriers and improve school community engagement. We do it by creating easy-to-use,affordably priced websites featuring professional design,unmatched customer service, and paving a leadership role in website accessibility. 0'.`,N OFC C a We've helped districts build web accessibility policies and websites,and even o z' w created contingency plans for responding to web issues and complaints from , , .,40.7 isr - the OCR(U.S. Office for Civil Rights).These include detailed resolution plans when clients need to respond to avoid fines and the negative publicity that sometimes surrounds non-compliance. w3r,,,,, Campus Suite has also pioneered educating public institutions about website u accessibility by establishing the Website Accessibility Education Center,a \A/C A C 2.0 valuable resource for website administrators.. Campus Suite Academy Website Accessibility Center www.campussuite.com/accessibility-center tcr.c;b1 1 6 I 1 A 3 Frequently asked questions For PDF service,what is the price per page? Pricing can range based on the volume of PDFs you have on your website and if it is part of the initial remediation or the on-demand service.The price range is between$1.05 per page to$1.75 per page. What does the PDF scan and remediation process look like? You'll upload your documents to the dashboard.We are notified and begin setting up the scan. After the fixes are made,we put the documents back onto the dashboard and you are notified. You then put them back to the appropriate location on your website. What does the ADA managed service process for our website look like? Our team performs monthly scans of your site utilizing software. Our team then goes through the results and fixes the content-related errors by hand. A report is produced for your records and uploaded to your ADA dashboard. Any outlying issues we may encounter,you will be notified until the issue is resolved. How long does it take? For non-urgent doc remediation,we can scan and fix up to 2000 pages per week. We also have urgent services available for an additional fee with a turnaround time of 48 hours. What standards do you follow for ADA? We follow WCAG AA 2.1 guidelines Are there any hidden fees? No. How long does it take to build the website? It depends upon your responsiveness,but generally only a couple of weeks. Can we change the design of our website? Our themes are customizable to address your preferences. There are some guardrails in place to help ensure ADA compliance to a degree,but you can select colors,images,etc... Do your sites offer a calendar? Yes. This site can be utilized in many different ways. One of which is a calendar to help with your clubhouse availability/rental schedule. 16t1A3 Statement of work 1. On-boarding of ADA Compliant Website and Remediation of Historical Documents.Contractor will deliver a functional,responsive,working ADA compliant website that can display content submitted to the Contractor by the District.At a minimum,the website and the documents on the website will: 1. Comply with the guidelines provided by Web Content Accessibility Guidelines 2.1,as amended and/or replaced by new releases from time to time("WCAG"); 2. Contain a website accessibility policy that includes:a commitment to accessibility for persons with disabilities,the accessibility standard used and applied to the website(at a minimum WCAG),and contact information of the District Manager or their designee(email and phone number) in case users encounter any problems; 3. Display an ADA compliance shield,seal,or certification; 4. Provide options to create a CDD-branded design(colors, logo,etc...) 5. Be accessible on modern versions of Internet Explorer,Edge,Mozilla,Safari,and Chrome web browsers and be"mobile friendly"and offer a"mobile version"of the sites content for access from tablets or smart phones. 6. Be free of any commercial advertising; 7. Be free of any known spyware,virus,or malware; 8. Secure certification(https) 9. Secure cloud hosting with fail-overs 10.Allow for data backups,and record retention as required by law; 11.Allow for the display a calendar,reservation request form,and newsletter; 12.Creation of a dashboard for the District to upload and remove content,manage all documents,manage document remediation,and review reports generated by the Contractor;and 13.Remediate 1500 pages identified by the District for the new website in an ADA compliant format.* 2. Domain Fee.The Contractor shall pay the annual fee for the domain name of the District's website. 3. Maintenance and Management of the Website. 1. Contractor will manage and maintain the website; 2. Remediate in an ADA compliant format new documents(a not to exceed 750 pages per year) uploaded by the District Manager to the document portal;* 1. For Agenda Packages,the Contractor shall turn around the documents within 2 business days 3. District shall be responsible for uploading the documents onto the document portal for the website. Upon completion of the remediation services,Contractor shall ensure that the remediated documents are live on the website.Contractor shall ensure that the District only has the ability to upload documents to the document portal(not the ability to make documents go live on the website)or remove documents on the website and cannot alter any other aspect of the website; 4. Contractor will store all District data, including files,text and parameters;data will be backed-up on a separate storage system at regular intervals;and 1611A3 5. The ADA compliant website will be on-line at all times unless maintenance or upgrades require it to be unavailable. When maintenance or upgrades require the website to be unavailable,Contractor will provide the District with reasonable advance notice in writing. 4. Monthly Auditing and Remediation Services. 1. Every month Contractor will comprehensively audit the website's compliance with(1)WCAG and(2) any applicable laws,rules,and regulations(including,the Department of Justice); 2.After the audit,Contractor will remediate any web accessibility deficiencies of the website or content on the website;and 3. The Contractor will provide a written report to the District that summarizes the audit and any remediations made. 5. Support Services. Contractor will supply telephone and/or email support to the District on a reasonable and necessary basis to within business hours—Monday to Friday 9 am to 6 pm EST,exclusive of holidays. The Contractor will provide a listing of detailed hours,holidays,and service availability on their website,and reserves the right to modify the times technical support is available. *If certain PDFs are not able to be fully remediated,Contractor shall work with the District to create a summary of the content in the PDF and provide contact information if anyone needs reasonable accommodations to access the full content within that PDF. 1611A3 Website Creation and Management Agreement This Website Creation and Management Agreement(this"Agreement") is entered into as of 2019-08-15, between the Heritage Bay Community Development District,whose mailing address is 210 N University Dr, STE 702, Coral Springs, FL 33071 (the"District")and lnnersync Studio,LLC.,an Ohio limited liability company(d/b/a Campus Suite),whose mailing address is 752 Dunwoodie Dr.,Cincinnati,Ohio 45230 (the "Contractor"). Background Information: The District is a local unit of special-purpose government established pursuant to the Uniform Community Development District Act of 1980,as codified in Chapter 190,Florida Statutes.The District is required to have a website and desires to have a website created,regularly updated,managed, inspected,and remediated to ensure compliance with the Americans with Disabilities Act(the"ADA").The Contractor has the technical expertise to provide the above-mentioned services.The District desires to retain the Contractor to provide services as described in this Agreement. Operative Provisions: 1.Incorporation of Background Information.The background information stated above is true and correct and by this reference is incorporated as a material part of this Agreement. 2.Scope of Services.The Contractor will perform all work,including all labor,equipment,and supervision necessary to perform the services described in the"Statement of Work"attached hereto. 3.Term and Renewal.The initial term of this Agreement will he for one year from the date of this Agreement.At the end of the initial term,this Agreement will automatically renew for subsequent one-year terms pursuant to the same price and contract provisions as the initial term,until terminated by either party pursuant to the termination provisions below. 4.Termination. a. Either party may terminate this Agreement without cause,with an effective termination date of the next scheduled renewal date,by providing at least thirty(30)days written(letter,facsimile,email)notice to the other party prior to the next renewal date. b.Either party may terminate this Agreement with cause for material breach provided,however,that the terminating party has given the other party at least thirty(30)days written(letter,facsimile,email)of,and 1611M3 the opportunity to cure the breach. c.Upon termination of this Agreement: i.The Contractor will be entitled to payment for all work and/or services rendered up until the effective termination of this Agreement,subject to whatever claims or off-sets the District may have against the Contractor.If any deposit or advanced payments exceeds these costs,Contractor will refund the appropriate amount to the District. ii.The Contractor will provide the District or its designee with all domain names,authorizations, usernames,passwords,and content(including remediated content) in the format in which it was stored on the server,at a cost not to exceed$50 to the District. iii.The Contractor will be permitted to remove its name and ADA compliance shield,seal,or certificate from the website on the effective date of the termination. iv. If the Contractor was using certain software (including content management software)that is proprietary and was licensed to the District during the term of the Agreement,then the Contractor shall coordinate with the District as to the end of the license or simply create a simple splash page of the District with information on the transition to a new website. 5. Compensation and Prompt Payment. a. Upon execution of this Agreement,the District agrees to pay Contractor for a one-time payment of $1,512.30 for the Onboarding of ADA Compliant Website and Remediation of Historical Documents. b. Starting on October 1,2019 the District agrees to compensate the Contractor$1,552.50 for Domain Fee,Maintenance and Management of the Website,Monthly Auditing and Remediation Services,and Support Services as described in the Statement of Work.The District shall make such payments in advance of the services to be provided.Contractor will provide the District with an invoice on a annual basis for work to be performed.The District will pay Contractor within 15 days of receipt of the invoice. 6.Additional Work.If the District should desire additional work or services,the Contractor agrees to negotiate in good faith to undertake such additional work or services.Upon successful negotiations,the parties will agree in writing to an addendum(for changes to the regular services)or work authorization order (for all other services).The Contractor will be compensated for such agreed additional work or services based upon a payment amount acceptable to the parties and agreed to in writing. 7.Ownership of Website,Domain Name,and Content.The District will be the owner of the website, domain name,and all content(including remediated content provided by the Contractor)on the website. 1 6 1 1 A 3 8.No Infringement of Intellectual Property.Contractor warrants and represents that neither the Statement of Work nor any product or services provided by Contractor will infringe,misappropriate,or otherwise violate the intellectual property rights of any third-party. Contractor shall take all steps to ensure that the District has no access to confidential software or data that is proprietary(whether it's the Contractor's or another provider's through a license agreement). 9.Promotion.The District permits Contractor to identify the District as a customer of Contractor in Contractor's marketing materials(including using the District's name and logo for such limited purposes). 10.Warranty.The Contractor warrants that the work:(a)will conform to the requirements of the Statement of Work, (b)will be performed in a prompt,diligent,good,safe and workmanlike manner in accordance with all laws, industry standards,and all applicable ADA and WCAG regulations, and(c)will be performed without defects in workmanship or in code.To the extent that any defects are found and reported to the Contractor,the Contractor shall correct such defects within thirty(30)days. 11.Relationship Between the Parties.It is understood that the Contractor is an independent contractor and will perform the services contemplated under this Agreement. As an independent contractor,nothing in this Agreement will be deemed to create a partnership,joint venture,or employer-employee relationship between the Contractor and the District.The Contractor will not have the right to make any contract or commitments for,or on behalf of,the District without the prior written approval of the District. The Contractor assumes full responsibility for the payment and reporting of all local, state,and federal taxes and other contributions imposed or required of the Contractor during the performance of services to the District. 12. Compliance with Governmental Regulations.The Contractor will comply with necessary economic, operational,safety, insurance,and other compliance requirements imposed by federal,state,county, municipal or regulatory bodies,relating to the contemplated operations and services hereunder.The Contractor warrants and represents the Contractor is currently in compliance with and will hereafter comply with all federal,state and local laws and ordinances relating in any way to the services provided hereunder. Contractor is solely responsible for complying with all applicable laws pertaining to website accessibility, including but not limited to the ADA and those certain WCAG standards,and other web accessibility guidelines as amended from time to time. 13.Insurance.Contractor will,at its own expense,maintain commercial general liability insurance coverage of no less than$1,000,000 for the duration of the term of this Agreement and for any renewals of the term,as mutually agreed upon by the parties,which names the District, its officers,agents,staff,and employees as an additional insured. The Contractor will deliver to the District proof of insurance referred to herein or a certificate evidencing the coverage provided pursuant to this Agreement. Such insurance policy may not be canceled without a thirty-day written notice to the District.The Contractor will maintain Workers 16L1R3 Compensation insurance as required by law. 14.Limitation of Liability. Either party's total liability under this Agreement,regardless of cause or theory of recovery,will not exceed the total amount of fees paid by the District to the Contractor during the twelve- month period immediately preceding the occurrence or act or omission giving rise to any claim. Contractor shall not be liable for ADA compliance of any content posted by the District without first being remediated by the Contractor. 15.Indemnification.Contractor agrees to,subject to the limitation of liability described above,indemnify, defend and hold the District and its supervisors,officers,managers,agents and employees harmless from any and all liability,claims,actions,suits or demands by any person,corporation or other entity for injuries or damage of any nature,arising out of,or in connection with,the work to be performed by Contractor, including litigation or any appellate proceedings with respect thereto. Contractor further agrees that nothing herein will constitute or be construed as a waiver of the Districts limitations on liability contained in Section 768.28,Florida Statutes,or other statute or law. Any subcontractor retained by the Contractor will acknowledge the same in writing. Obligations under this section will include the payment of all settlements, judgments,damages, liquidated damages,penalties,forfeitures,back pay awards,court costs,arbitration and/or mediation costs,litigation expenses,attorney fees,and paralegal fees(incurred in court,out of court, on appeal,or in bankruptcy proceedings)as ordered. 16. Conditions Precedent Prior to Any Litigation.In the event that either party is dissatisfied with the other party and as a condition precedent prior to commencing any litigation,such party shall communicate in writing to the other party with their specific concerns.The parties shall make a good faith effort toward the resolution of any such issues.If the parties are not able to reach a mutually acceptable solution,then either party may request arbitration at their own expense. If such arbitration is requested, it shall be held within sixty(60) days of such request. 17.Remedies in the Event of Default. Subject to the limitation of liability described above,a default by either party under this Agreement will entitle the other to all remedies available at law or in equity,which may include,but not be limited to,the right of actual damages and/or specific pertormance. Nothing contained in this Agreement will limit or impair the District's right to protect its rights from interference by a third-party to this Agreement. 18.Controlling Law.This Agreement is governed under the laws of the State of Florida with venue in the county the District is located in. 19.Enforcement of Agreement.Only after satisfying the conditions precedent prior to any litigation above, in the event it becomes necessary for either party to institute legal proceedings in order to enforce the terms 1 6 I 1 A 3 of this Agreement,the prevailing party will be entitled to all costs, including reasonable attorney's fees at both trial and appellate levels against the non-prevailing party,with a not to exceed limit of the total amount of fees paid by the District to the Contractor during the twelve-month period immediately preceding the occurrence or act or omission giving rise to any claim. 20.Public Records. Contractor acknowledges the District is a special purpose unit of local government in the State of Florida,and that all documents of any kind provided to or in possession of Contractor in connection with this Agreement are subject to Florida's public records laws,pursuant to Chapter 119,Florida Statutes.As required under Section 119.0701,Florida Statutes,Contractor will (a)keep and maintain public records that would ordinarily and necessarily be required by the District in order to perform the Service Provided,b)provide the public with access to public records on the same terms and conditions that the District would provide the records and at a cost that does not exceed the cost of reproduction permitted by law, (c)ensure that public records which are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law,and(d)meet all requirements for retaining public records and transfer, at no cost to the District,all public records in possession of the Contractor upon termination of this Agreement,and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.All records stored electronically must be provided to the District in a format that is compatible with the information technology systems of the District. Upon receipt by Contractor of any request for copies of public records,Contractor will immediately notify the District of such request. Failure of Contractor to comply with public records laws to the extent required by statute may result in immediate termination of the Agreement. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES,TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 854- 603-0033,OR BY EMAIL AT SANDRA.DEMARCO@INFRAMARK.COM,OR BY REGULAR MAIL AT 210 N.UNIVERSITY DR.STE 702,CORAL SPRINGS,FL.33071. 21.Scrutinized Companies.Pursuant to Section 287.135,Florida Statutes,Contractor represents that in entering into this Agreement,the Contractor has not been designated as a"scrutinized company"under the statute and,in the event that the Contractor is designated as a"scrutinized company",the Contractor will immediately notify the District whereupon this Agreement may be terminated by the District. 22.Severability.If any provision of this Agreement is held invalid or unenforceable,the remainder of this Agreement will remain in full force and effect. 23.Assignment.This Agreement is not transferrable or assignable by either party without the written approval of both parties. 161 1 1.1 3 24.Amendment.This Agreement may not be altered,changed or amended,except by an instrument in writing,signed by both parties hereto. 25.Arm's Length Transaction.This Agreement has been negotiated fully between the District and the Contractor as an arm's length transaction. In the case of a dispute concerning the interpretation of any provision of this Agreement,the parties are each deemed to have drafted, chosen, and selected the language, and any doubtful language will not be interpreted or construed against any party. 26.Counterparts.This Agreement may be executed in any number of counterparts,each of which when executed and delivered will be an original;however,all such counterparts together will constitute,but one and the same instrument. 27.Entire Agreement.This Agreement contains the entire agreement and neither party is to rely upon any oral representations made by the other party,except as set forth in this Agreement.This Agreement supersedes and subsumes any prior agreements.To the extent that any provisions of this Agreement conflict with the provisions in any exhibit,the provisions in this Agreement controls over provisions in any exhibit. Innersync Studio,LLC. Heritage Bay Steve Williams Date Print name Date VP of Marketing 1 6 I 1 A 3 Exhibit A: Proposal for Services Implementation Quinti tc subtotal Onboarding of ADA Compliant Website and Remediation of 1 $1,512.30 Historical Documents • Migration website pages and present on a staged website for approval • Initial PDF Accessibility Compliance Service for 1500 pages of remediation Ongoing services Quotit} uluLi� Website services 1 $615.00 • Hosting, support and training for users • Website management tools to make updates • Secure certification(https) • Monthly site reporting,monitoring and error corrections Ongoing PDF Accessibility Compliance Service 750* $937.50 • Remediation of all PDFs stored on your website • Remediation of up to 750 PDF pages • Dashboard for reporting and managing all PDFs • 48-hour turnaround for fixes for board agendas • PDF manager dashboard Social Media Manager Included EXHIBIT A 16t1A3 Statement of work 1. On-boarding of ADA Compliant Website and Remediation of Historical Documents.Contractor will deliver a functional,responsive, working ADA compliant website that can display content submitted to the Contractor by the District.At a minimum,the website and the documents on the website will: 1. Comply with the guidelines provided by Web Content Accessibility Guidelines 2.1,as amended and/or replaced by new releases from time to time("WCAG"); 2. Contain a website accessibility policy that includes: a commitment to accessibility for persons with disabilities,the accessibility standard used and applied to the website(at a minimum WCAG),and contact information of the District Manager or their designee(email and phone number) in case users encounter any problems; 3. Display an ADA compliance shield,seal,or certification; 4. Provide options to create a CDD-branded design(colors, logo,etc...) 5. Be accessible on modern versions of Internet Explorer,Edge,Mozilla,Safari, and Chrome web browsers and be"mobile friendly"and offer a "mobile version"of the sites content for access from tablets or smart phones. 6. Be free of any commercial advertising; 7. Be free of any known spyware, virus,or malware; 8. Secure certification(https) 9. Secure cloud hosting with fail-overs 10.Allow for data backups,and record retention as required by law; 11. Allow for the display a calendar,reservation request form,and newsletter; 12.Creation of a dashboard for the District to upload and remove content,manage all documents,manage document remediation,and review reports generated by the Contractor;and 13.Remediate 1500 pages identified by the District for the new website in an ADA compliant format.* 2. Domain Fee.The Contractor shall pay the annual fee for the domain name of the District's website. 3. Maintenance and Management of the Website. 1. Contractor will manage and maintain the website; 2. Remediate in an ADA compliant format new documents(a not to exceed 750 pages per year) uploaded by the District Manager to the document portal;* 1. For Agenda Packages,the Contractor shall turn around the documents within 2 business days 3. District shall be responsible for uploading the documents onto the document portal for the website. Upon completion of the remediation services,Contractor shall ensure that the remediated documents are live on the website. Contractor shall ensure that the District only has the ability to upload documents to the document portal(not the ability to make documents go live on the website)or remove documents on the website and cannot alter any other aspect of the website; 4. Contractor will store all District data, including files,text and parameters;data will be backed-up on a separate storage system at regular intervals;and EXHIBIT A 1611A3 5. The ADA compliant website will be on-line at all times unless maintenance or upgrades require it to be unavailable. When maintenance or upgrades require the website to be unavailable,Contractor will provide the District with reasonable advance notice in writing. 4. Monthly Auditing and Remediation Services. 1. Every month Contractor will comprehensively audit the website's compliance with(1) WCAG and(2) any applicable laws,rules,and regulations(including,the Department of Justice); 2. After the audit,Contractor will remediate any web accessibility deficiencies of the website or content on the website; and 3.The Contractor will provide a written report to the District that summarizes the audit and any remediations made. 5. Support Services. Contractor will supply telephone and/or email support to the District on a reasonable and necessary basis to within business hours—Monday to Friday 9 am to 6 pm EST,exclusive of holidays.The Contractor will provide a listing of detailed hours,holidays,and service availability on their website,and reserves the right to modify the times technical support is available. *If certain PDFs arc not able to be fully remediated, Contractor shall work with the District to create a summary of the content in the PDF and provide contact information if anyone needs reasonable accommodations to access the full content within that PDF. EXHIBIT A 16iI1N3 ARCHITECTURAL REVIEW COMMITTEE (ARC) APPLICATION FORM This application form is to be completed in its entirety by the homeowner and submitted to the Administrative Office for approval by both the applicable Homeowner's Associations and the ARC BEFORE any work commences. Refer to the Declaration of Covenants, Conditions and Restrictions, or the Association's website. For a description of the ARC and its purpose,refer to the Heritage Bay Golf and Country Club website.All work must conform to all local zoning,and building regulations.Applicant must obtain all necessary permits for ARC approval. DATE SUBMITTED: 4/8/19 BUILDING TYPE(select one): Single Family Coach Veranda X Terrace OWNER'S NAME: Veranda VI at Heritage Bay PROPERTY ADDRESS: 10299& 10303 Heritage Bay Blvd. PHONE NUMBER(S):239-249-7000 EMAIL ADDRESS(ES)TO BE NOTIFIED: daniellef@cambridgeswfl.com Note: Notifications are sent via email. If you prefer the notification mailed,provide the mailing address here: DESCRIPTION OF PROPOSED WORK:(Exterior Repaint,Screened enclosure/door,Solar pool heater, Landscape Changes, Storm shutters,Sunshades,Tile,etc.)Failure to provide copies of plans,pictures, paint color samples or landscape details along with the contractor's insurance certificate and license number may result in a delay in receiving ARC Application approval. Install paver area ("gathering place") in between the garages. Pictures and cover letter enclosed. THIS SECTION TO BE COMPLETED BY SUB ASSOCIATION AND ARC Sub Assoc.Board Member: e6up 1:-I'G..4./0144t- ARC Board Member: Date Approved: 4/8/19 _Date Denied: Date Approved: Date Denied: Comments: Comments: Return completed form to: Heritage Bay Golf&Country Club Attn:Director of Administrative Services 10154 Heritage Bay Blvd.,Naples,FL 34120 or email: admin u olthcrittu;eh .com Revised:05/10/2018 1611M3 COWER gam: ' ( austt s A NUMBER x714:7 COLLIER COUNTY TAX COLLECTOR; N S§[iOE • �` NAPLES FLORIDA 34104-(239)292.8�tp� dot f J s iotti 111�fC`9tJit T• � THIS RE€EIPT' SCRill $ �R 0,`2019. .x •LClO41' I''111+1 ' 1` ='='. �j1. b ..SAF_ OF81lS SSF'p3itt...l• .LM$pE�':(IdN �7 rv,Y�" Zbt ba Ht > l F thke0gid:Stki�q#"(:: .+ 4tAI G f 5`Ti�AC't PtC;44:29597 GAL Fo 'i� II 1+ r v It . :,-.'-i---T �/*' ,:BUTTOFi4tilq lL� .A s ,`' _��:• '-•3/4,.." r OLLYrR�OA►3E } f - `=3 • •.0.80X$90302 4 s4, ;: ,i •,ff .0.: .1::!'.:':,',,'''.:''7.: ' '-'. . '• . J.+�£ r i i it JARLES,FL 3411$ 4tAS$f K kTIQ'u,.T SE*Pf N S1R1( 1°E s ON P 1tr. 5. ..,...,• /#11""'..4//' _ 7:2. 3 tfiiS TAX t5 ffpN I�EfUNDABt& PI �5 (9l�l 02 02601 .dvAlk ,�0 DATE r , �' i6 mt s ab�stness•taX only.Dims got oertlfiicatlon that f o ` # '. AMORECUNT i9.00O1 72. ;" + '; : t ,ir 411 le iaen�ae to valeta anyr ex n9 ralulatory zoning :, 4 ' ' .he> m ••,1.1. x peri is that ma ` C:,-.'; � - yaerequ� � g 16I1M3 s Veranda VI Request The Board of Directors respectfully► submits a i request to build a"gathering place"between the two garages/buildings of our neighborhood. At our annual meeting held in Marti),2.0X9 a vote was taken and a nudority of hoinea a nErr4 approved building the gathering area utdiizing reserve funds.We only had one"no"vote and it was groin someone who only uses the condo as a rental property. As a smell community of only 24 units,many og us enjoy spending time together cateeaTly. Coffee together in the asarning or an impromptu dinner party. Providing an area where we meet allows us ',` to continue to build relationships with our *easels:al owners and long term renters that stay in our neighborhood. '> Restfully submitted bye Robin Burkhart,President Rick Wieser.,Vice President lumpy"Sitar k,Treasurer ser r,',.. Bob Burkhart,Past Prendent David Gratnow,,Prost Vice President Mike Davis,Past Treasurer 1r ANINNINNIMIIIIIINIIIIIIMONIMIIIIIIIIIIINIIIIIIIIIIIIIIIIII '2+ ,.4 1 6 I 1 A 3 SERI ; 1 io' General Information Installert Accurate Paver 3430 Bonita Beach Road Bonita Springs,FL 3034 Contact:Jeff Frantz Phoalet 239.40255 Dacriptiont TriCircle Pave Main colors Chestnut Tritut Pewter Charcoal Sines E b'x sr approx. Location= Veranda%'I Common area between garages at 10299 and 10303 Ucritatt Bay Blvd. 1 6 1 1 A 3 F----- ... .. '.' .,.. , ,...., .. . ...,, , E : . , ,,......,..7II .,/ ', fi,i, :,;', ' , - „,,,,44,4 ' -= .2,:,: :- It , 1 1,, 4 4 4 ,,, , .., , t, ,,: 4,,, 4. ,,, , t1 y p- r t a 16 11A 3 ; 1,44, 9..1 4 a:�• '""craw" ,. 4. V tea.' t t 1 6 I 1 3 - ,.. .... _-- if , Air • - • • °•••• '..*. . *tilt;%t •--,i,i.... 11' • ........iii 1 ."- . ' Oilit ... .. . . ' or •Ao ' 'Wk.-. •< .... ..-.46....., '''''."'“"•. . , . . 10°. - ' , .„14, . •,' . 4., • ,...47 *1.)...4, • .' ',...... 4.,•4, or...-4,4: -•_,.. 1. X, r% . ' ,. 4$ ', ' 4, .., fr e— 4„,, 1611A3 r DATE(MMfDD/YYYY) A�o CERTIFICATE OF LIABILITY INSURANCE 4/16/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. - If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONACT NAME: M Pultrone Brown&Brown Of Florida,Inc. PHONE FAX 1421 Pine Ridge Road E A. 1"1'No. 239-262-5143 (Arc,No):239-261-8265 Suite 200 ADDRESS: dpultrone@bbswfla.com Naples FL 34109 INSURER(S)AFFORDING COVERAGE ! NAIC/I INSURER A:Southern-Owners Insurance Company 1 10190 INSURED INSURER e: _I Gilbert Anuez,Inc. INSURER C Accurate Pavers ' 3575 Bonita Beach Rd INSURER D: Bonita Springs,FL 34134 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1604553638 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF ADDLISUBR' ' POLICY EFF ' POLICY EXP I LTR 1NSD I malPOLICY NUMBER (MMIDDIYYYYI IMMIDD/YYYYI I LIMITS A 1 X :COMMERCIAL GENERAL LIABILITY V � V :20046231 11/16/2018 . 11/15/2019 EACH OCCURRENCE $1,000,00.0 DAMAGE TO RENTED i 'CLAIMS-MADE I X I OCCUR PREMISES lEe occurrence; $300.000 MED EXP(My one person) 510,000 i I PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER 'GENERAL AGGREGATE $2,000,000 POLICY! X r Li LOC PRODUCTS-COMP/OP AGG $2,000,000 I OTHER: I A I AUTOMOBILE LIABILITY 20046231 11/15/2018 11/15/2019 COMBcidINEeDSn;)INGLE LIMIT ,$1,000,000 (Eaac X 'ANY AUTO BODII Y INJURY(Per person) I$ ' OWNED , SCHEDULED BODILY INJURY(Per accident)I$ AUTOS ONLY I :AUTOS : X HIRED X 'NON-OWNED PROPERTY DAMAGE $ .AUTOS ONLY ,AUTOS ONLY ,(Per accident __. • I I A ''I X I UMBRELLA LIAB I X OCCUR 5204628400 11(15/2018 I 11/15/2019 I EACH OCCURRENCE ;$2,000,000 ` EXCESS LIARCLAIMS-MADE I AGGREGATE .52,000,000 OED I I RETENTION$ I WORKE RS COMPENSATION 1 I , I I ; STATORT! AND EMPLOYERS'LIABILITY Y I N ' 1 ANYPROPRIETORwPARTNER/EXECUTIVE I E.L.EACH ACCIDENT '$ OFF ICERIMEMBEREXCLUDED7 N/A (Mandatory In NH) 1 E.L.DISEASE-EA EMPLOYEE]$ SsCRePOOnOPERATIONS PERATIONS belowE.L.DISEASE-POLICY LIMIT I$ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Paver Contractor Certificate Holder is Included es Additional Insured with respect to General Liability per Blanket Additional Insured including Ongoing and Completed Operations per form 55373(01-07). Waiver of Subrogation in favor of Certificate Holder per form 55091 (10-08)-Commercial General Liability Plus Endorsement. Workers Compensation is insured elsewhere. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Cambridge Property Management 2335 Tamiami Trail N,Suite 402 AUTHORIZED REPRESENTATIVE Naples FL 34103 4 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Agency Code 12-0233-00 Policy Number 118§12-z0046231 3 COMMERCIAL GENERAL LIABILITY 55091 (10-0B) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL GENERAL LIABILITY PLUS ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. EXTENDED WATERCRAFT LIABILITY Exclusions Under SECTION I-COVERAGES,COVERAGE A. With respect to only HIRED AUTO AND NON- BODILY INJURY AND PROPERTY DAMAGE OWNED AUTO LIABILITY,the exclusions which LIABILITY,2.Exclusions, g.,exclusion(2)is apply to SECTION I-COVERAGES,COVERAGE deleted and is replaced by the following: A.BODILY INJURY AND PROPERTY DAMAGE LIABILITY, other than the Nuclear Energy Liability (2) A watercraft you do not own that is: Exclusion Endorsement, do not apply. The following exclusions apply to this coverage: (a) Less than 50 feet long;and (b) Not being used to carry persons or This coverage does not apply to: property for a charge; a. "Bodily injury"or"property damage"expected or 2. HIRED AUTO AND NON-OWNED AUTO intended from the standpoint of the insured. LIABILITY This exclusion does not apply to"bodily injury" resulting from the use of reasonable force to Coverage for"bodily injury"and "property damage" protect persons or property. liability provided under SECTION I COVERAGES, COVERAGE A. BODILY INJURY AND PROPERTY b. Any obligation of the insured under a workers DAMAGE LIABILITY, is extended as follows under compensation,disability benefits or unemploy- this item, but only if you do not have any other ment compensation law or any similar law. insurance available to you which affords the same or similar coverage. c. (1) "Bodily injury"or"property damage"arising out of the actual,alleged or threatened Coverage discharge, dispersal, seepage, migration, release or escape of"pollutants": We will pay those sums the insured becomes legally obligated to pay as damages because of"bodily (a) That are, or are contained in any injury"or"property damage"arising out of the main- property that is: tenance or use of an"auto": 1) Being transported or towed by, a. You do not own; handled or prepared for placement b. Which is not registered in your name;or into or upon,or taken from the c. Which is not leased or rented to you for more "auto"; than ninety consecutive days 2) Otherwise in the course of transit by and which is used in your business. you or on your behalf; or Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 55091 (10-08) Copyright Insurance Services Office, Inc., 1982, 1988,2002,2004 Page 1 of 7 16 I iN 3 Agency Code 12-0233-00 Policy Number 184612-20046231 3) Being disposed of,stored,treated or (1) War,including undeclared or civil war; processed into or upon the"auto"; (2) Warlike action by a military force,including (b) Before such"pollutants"or property con- action in hindering or defending against an taining "pollutants"are moved from the actual or expected attack, by any govern- place they are accepted by you or ment, sovereign or other authority using anyone acting on your behalf for military personnel or other agents; or placement into or onto the"auto";or (3) Insurrection, rebellion, revolution, usurped (c) After such "pollutants"or property power, or action taken by governmental containing"pollutants"are removed authority in hindering or defending against from the"auto"to where they are any of these. delivered,disposed of or abandoned by you or anyone acting in your behalf. e. "Bodily injury"or"property damage"for which the insured is obligated to pay damages by c.(1)(a)above does not apply to"pollu- reason of the assumption of liability in a contract tants"that are needed or result from the or agreement. This exclusion does not apply to normal mechanical,electrical or hydraulic liability for damages: functioning of the"auto"or its parts, if the discharge, release,escape,seepage, (1) Assumed in a contract or agreement that is migration or dispersal of such"pollutants"is an"insured contract", provided the"bodily directly from a part of the "auto"designed to injury"or"property damage"occurs subse- hold,store, receive or dispose of such quent to the execution of the contract or "pollutants"by the"auto"manufacturer. agreement. However, if the insurance under this policy does not apply to the liability of c.(1)(b)and c.(1)(c)above do not apply, the insured,it also does not apply to such if as a direct result of maintenance or use of liability assumed by the insured under an the"auto","pollutants"or property contain- "insured contract". ing"pollutants"which are not in or upon the "auto", are upset,overturned or damaged at (2) That the insured would have in the absence any premises not owned by or leased to of the contract or agreement. you. The discharge, release,escape, seepage, migration or dispersal of the f. "Property damage"to: "pollutants"must be directly caused by such upset,overturn or damage. (1) Property owned or being transported by,or rented or loaned to any insured;or (2) Any loss,cost or expense arising out of any: (2) Property in the care,custody or control of (a) Request,demand or order that any any insured other than"property damage"to insured or others test for, monitor, clean a residence or a private garage by a private up, remove, contain,treat,detoxify or passenger"auto"covered by this coverage. neutralize,or in any way respond to,or assess the effects of"pollutants";or g. "Bodily injury"to: (b) Claim or"suit"by or on behalf of a gov- (1) An"employee"of the insured arising out of ernmental authority for damages be- and in the course of employment by the cause of testing for, monitoring,cleaning insured;or up, removing,containing,treating, detoxifying or neutralizing, or in any way (2) The spouse, child, parent, brother or sister responding to,or assessing the effects of that"employee" as a consequence of of"pollutants". Paragraph(1)above. d. "Bodily injury"or"property damage"however This exclusion applies: caused, arising directly or indirectly, out of: Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 55091 (10-08) Copyright Insurance Services Office, Inc., 1982, 1988,2002, 2004 Page 2 of 7 16t1N3 Agency Code 12-0233-00 Policy Number 184612-20046231 (1) Whether the insured may be liable as an b. Any person using the"auto"and any person employer or in any other capacity; and other than you, legally responsible for its use with respect to an"auto"owned or registered in (2) To any obligation to share damages with or the name of: repay someone else who must pay dam- ages because of the injury. (1) Such person; or This exclusion does not apply to: (2) Any partner or"executive officer"of yours or a member of his or her household; or (1) Liability assumed by the insured under an "insured contract". (3) Any"employee"or agent of yours who is granted an operating allowance of any sort (2) "Bodily injury"to any"employee"of the in- for the use of such "auto". sured arising out of and in the course of his domestic employment by the insured unless c. Any person while employed in or otherwise benefits for such injury are in whole or in engaged in duties in connection with an "auto part either payable or required to be pro- business",other than an"auto business"you vided under any workers compensation law. operate. Who Is An Insured d. The owner or lessee(of whom you are a sub- lessee)of a hired"auto"or the owner of an With respect to only this coverage, SECTION II- "auto"you do not own or which is not registered WHO IS AN INSURED, is deleted and replaced by in your name which is used in your business or the following: any agent or employee of any such owner or lessee. SECTION II-WHO IS AN INSURED e. Any person or organization with respect to the Each of the following is an insured with respect to conduct of any current or past partnership or this coverage: joint venture that is not shown as a Named Insured in the Declarations. a. You. Additional Definitions b. Your partners if you are designated in the Declarations as a partnership or a joint venture. The following definition applies to only this coverage: c. Your members if you are designated in the "Auto business"means the business or occupation Declarations as a limited liability company. of selling, repairing, servicing,storing or parking "autos". d, Your"executive officers"if you are designated in the Declarations as an organization other than a Limits of Insurance partnership,joint venture or limited liability company. With respect to only this coverage, SECTION III- LIMITS OF INSURANCE, is deleted and replaced e. Any person using the"auto"and any person or by the following: organization legally responsible for the use of an "auto" riot owned by such person or organiza- SECTION III-LIMITS OF INSURANCE tion, provided the actual use is with your permis- sion. a. The Limits of Insurance shown in the Declara- tions and the rules below fix the most we will None of the following is an insured: pay regardless of the number of: a. Any person engaged in the business of his or (1) Insureds; her employer with respect to"bodily injury"to any co-"employee"of such person injured in the (2) Claims made or"suits"brought;or course of employment. Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 55091 (10-08) Copyright Insurance Services Office, Inc., 1982, 1988,2002,2004 Page 3 of 7 16t1N3 Agency Code 12-0233-00 Policy Number 184612-20046231 (3) Persons or organizations making claims or is not attached to this policy,then the following is bringing"suits". added to SECTION III-LIMITS OF INSURANCE: b. We will pay damages for"bodily injury"or Commencing with the effective date of this policy, "property damage"up to the limits of liability we will provide one additional Products-Completed stated in the Declarations for this coverage. Operations Aggregate Limit, for each annual period, Such damages shall be paid as follows: equal to the amount of the Products-Completed Operations Aggregate Limit shown in the Declara- (1) When Hired Auto and Non-Owned Auto tions. The maximum Products-Completed Opera- Each Occurrence Limit is shown in the tions Aggregate Limit for any annual period will be Declarations, such limit is the total amount no more than two times the original Products- of coverage and the most we will pay for all Completed Operations Aggregate Limit. damages because of or arising out of all "bodily injury"and"property damage"in any 5. PERSONAL INJURY EXTENSION one "occurrence". a. If the endorsement EXCLUSION -PERSONAL (2) When Bodily Injury Hired Auto and Non- INJURY AND ADVERTISING INJURY,55350, Owned Auto Each Occurrence Limit and is attached to this policy,then this provision,5. Property Damage Hired Auto and Non- PERSONAL INJURY EXTENSION,does not Owned Auto Each Occurrence Limit are apply shown in the Declarations: b. If the endorsement EXCLUSION-PERSONAL (a) The limit shown for Bodily Injury Hired INJURY AND ADVERTISING INJURY,55350, Auto and Non-Owned Auto Each Occur- is not attached to this policy,then under SEC- rence is the total amount of coverage TION V-DEFINITIONS, 15."Personal injury"is and the most we will pay for all dam- deleted and replaced by the following: ages because of or arising out of all "bodily injury"in any one"occurrence". 15. "Personal injury" means, other than"bodily injury",arising out of one or more of the (b) The limit shown for Property Damage following offenses: Hired Auto and Non-Owned Auto Each Occurrence is the total amount of cover- a. False arrest,detention or imprisonment; age and the most we will pay for all damages because of or arising out of all b. Malicious prosecution; "property damage"in any one"occur- rence". c. The wrongful eviction from,wrongful entry into,or invasion of the right of 3. BROADENED SUPPLEMENTARY PAYMENTS private occupancy of a room, dwelling or premises that a person occupies by or Under SECTION I-COVERAGES, COVERAGE A. on behalf of its owner, landlord or BODILY INJURY AND PROPERTY DAMAGE lessor; LIABILITY,COVERAGE B.PERSONAL INJURY AND ADVERTISING INJURY LIABILITY and d. Oral or written publication of material SUPPLEMENTARY PAYMENTS-COVERAGES A that slanders or libels a person or or- AND B: ganization or disparages a person's or organization's goods, products or Paragraph 4.,the amount we will pay for the actual services; loss of earnings is increased from$250 per day to $400 per day. e. Oral or written publication of material that violates a person's right of privacy; 4. ADDITIONAL PRODUCTS-COMPLETED or OPERATIONS AGGREGATE LIMIT f. Discrimination, humiliation,sexual If the endorsement, EXCLUSION -PRODUCTS harassment and any violation of civil COMPLETED OPERATIONS HAZARD,CG 21 04. rights caused by such discrimination, humiliation or sexual harassment. Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 55091 (10-08) Copyright Insurance Services Office. Inc., 1982, 1988, 2002,2004 Page 4 of 7 16 1 1A 3 Agency Code 12-0233-00 Policy Number 184612-20046231 6. BROADENED KNOWLEDGE OF OCCURRENCE (2) "Property damage"caused by or resulting from any of the following: Under SECTION IV-COMMERCIAL GENERAL LIABILITY CONDITIONS,2.Duties In The Event (a) Mechanical breakdown, including Of Occurrence,Offense,Claim Or Suit,the follow- bursting or rupture caused by cen- ing paragraph is added: trifugal force; Paragraphs a.and b.of this condition will not serve (b) Cracking, settling, expansion or to deny any claim for failure to provide us with notice shrinking; as soon as practicable after an"occurrence"or an offense which may result in a claim: (c) Smoke or smog; a. If the notice of a new claim is given to your (d) Birds, insects,rodents or other ani- "employee";and mals; b. That"employee"fails to provide us with notice (e) Wear and tear; as soon as practicable. (f) Corrosion,rust, decay,fungus, dete- This exception shall not apply: rioration,hidden or latent defect or any quality in property that causes such a. To you; or property to destroy or damage itself; or b. To any officer, director, partner,risk manager or (g) Water that flows or leaks from any insurance manager of yours. heating, air conditioning. plumbing or fire protection system caused by or resulting 7. DAMAGE TO PREMISES RENTED TO YOU from freezing,unless: Under SECTION I-COVERAGES,COVERAGE A. 1) You make a reasonable effort to BODILY INJURY AND PROPERTY DAMAGE LIA- maintain heat in the building or BILITY,the last paragraph is deleted and replaced structure;or by the following: 2) You drain the equipment and shut Exclusions c.through n.do not apply to damage by off the water supply if the heat is not fire, lightning,explosion, smoke or water damage to maintained. premises rented to you or temporarily occupied by you with permission of the owner. A separate limit (3) "Property damage"caused directly or of insurance applies to this coverage as described in indirectly by any of the following: 7.DAMAGE TO PREMISES RENTED TO YOU,a. Limits of Insurance. (a) Water that backs up from a drain or sewer; The following additional exclusions apply to"pro- perty damage"arising out of Water Damage to (b) Mud flow or mudslide; premises rented to you or temporarily occupied by you with permission of the owner: (c) Volcanic eruption, explosion or effusion; (1) "Property damage"to: (d) Any earth movement,such as earth- quake, landslide, mine subsidence, (a) The interior of the premises caused by earth sinking,earth rising or earth or resulting from rain or snow, whether shifting; driven by wind or not; or (e) Regardless of the cause, flood, surface (b) Heating,air conditioning, plumbing or water,waves,tides,tidal waves, storm fire protection systems,or other equip- surge, overflow of any body of water, or merit or appliances. their spray,all whether wind driven or not; Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 55091 (10-08) Copyright Insurance Services Office, Inc., 1982, 1988, 2002, 2004 Page 5 of 7 i6 1 1A 3 Agency Code 12-0233-00 Policy Number 184612-20046231 (f) Water under the ground surface insured only if a Certificate of Insurance was pressing on, or seeping or flowing issued prior to loss indicating that the through: person or organization was an additional insured 1) Walls,foundations,floors or paved surfaces; but only with respect to liability for: 2) Basements,whether paved or not; or (1) "Bodily injury"; 3) Doors,windows or other openings. (2) "Property damage"; (3) "Personal injury";or (4) "Property damage"for which the insured is (4) "Advertising injury" obligated to pay as damages by reason of the assumption of liability in a contract or caused in whole or in part,by your maintenance, agreement. This exclusion does not apply operation or use of equipment leased to you by to liability for damages that the insured such person or organization. would have in the absence of this contract or agreement. b. With respect to the insurance afforded to an additional insured,this insurance does not apply a. Limits of Insurance to any"occurrence"which takes place after the equipment lease expires. With respect to this coverage only, under SECTION III-LIMITS OF INSURANCE, c. The following is added to SECTION III-LIMITS paragraph 6.is deleted and replaced by the OF INSURANCE: following: The Limits of Insurance for the additional in- 6. The most we will pay under Coverage A for sured are those specified in the written contract damages because of"property damage"to or agreement between the insured and the premises rented to you or temporarily lessor, not to exceed the limits provided in this occupied by you with permission of the policy. These limits are inclusive of and not in owner arising out of or caused by fire, addition to the Limits of Insurance shown in the lightning,explosion, smoke and water Declarations. damage is the amount shown in the Declarations under Damage to Premises 9. BLANKET ADDITIONAL INSURED-MANAGERS Rented to You. OR LESSORS OF PREMISES b. Under SECTION IV-COMMERCIAL GEN- a. SECTION II-WHO IS AN INSURED is ERAL LIABILITY CONDITIONS,4.Other amended to include as an additional insured any Insurance, paragraph b.,the word fire is person or organization with whom you have amended to include fire,lightning,explosion, agreed: smoke or water damage. (1) In a written contract or agreement, executed 8. BLANKET ADDITIONAL INSURED-LESSOR OF prior to loss,to name as an additional LEASED EQUIPMENT insured; or a. SECTION II-WHO IS AN INSURED is (2) In an oral contract or agreement, executed amended to include as an additional insured any prior to loss,to name as an additional person or organization with whom you have insured only if a Certificate of Insurance was agreed: issued prior to loss indicating that the person or organization was an additional (1) In a written contract or agreement, executed insured prior to loss,to name as an additional insured; or but only with respect to liability arising out of the ownership, maintenance or use of that part of (2) In an oral contract or agreement, executed the premises leased to you. prior to loss,to name as an additional Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 55091 (10-08) Copyright Insurance Services Office, Inc., 1982, 1988, 2002, 2004 Page 6 of 7 1 6 I 1 A 3 Agency Code 12-0233-00 Policy Number 184612-20046231 b. This provision is subject to the following addi- form the organization or the end of the tional exclusions,applicable to this provision policy period,whichever is earlier: only: b. Coverage A does not apply to"bodily injury" (1) Any"occurrence"which takes place after or"property damage"that occurred before you cease to be a tenant in that premises. you acquired or formed the organization; and (2) Structural alterations, new constructions or demolition operations performed by or on c. Coverage B does not apply to"personal behalf of the additional insured. injury" or"advertising injury"arising out of an offense committed before you acquired c. The following is added to SECTION III-LIMITS or formed the organization. OF INSURANCE: No person or organization is an insured with 1 he Limits of Insurance for the additional in- respect to the conduct of any current or past sured are those specified in the written contract partnership,joint venture or limited liability or agreement between the insured and the company that is not shown as a Named Insured manager or lessor of the premises, not to in the Declarations. exceed the limits provided in this policy. These limits are inclusive of and not in addition to the 11. BLANKET WAIVER OF SUBROGATION Limits of Insurance shown in the Declarations. The following is added to SECTION IV-COMMER- 10. NEWLY FORMED OR ACQUIRED ORGANIZA- CIAL GENERAL LIABILITY CONDITIONS, 8. TIONS Transfer Of Rights of Recovery Against Others To Us. Under SECTION II-WHO IS AN INSURED, Para- graph 4.is deleted and replaced by the following: When you have agreed to waive your right of subro- gation in a written contract,executed prior to loss, 4. Any organization you newly acquire or form, with any person or organization,we waive any right other than a partnership,joint venture or limited to recovery we may have against such person or liability company,and over which you maintain organization because of payments we make for ownership or majority interest,will qualify as a injury or damage arising out of your ongoing opera Named Insured if there is no other similar tions or"your work"done under a contract with that insurance available to that organization. person or organization and included in the However: "products-completed operations hazard". a. Coverage under this provision is afforded All other policy terms and conditions apply. only until the 180th day after you acquire or Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 55091 (10-08) Copyright Insurance Services Office, Inc., 1982, 1988,2002,2004 Page 7 of 7 611A3 Agency Code 12-0233-00 Policy Number 1 8461 2-2004 6231 COMMERCIAL GENERAL LIABILITY 55373(1-07) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM. A. Under SECTION II-WHO IS AN INSURED,the This insurance is primary for the Additional following is added: Insured, but only with respect to liability arising out of"your work"for that Additional Insured by A person or organization is an Additional Insured, or for you. Other insurance available to the only with respect to liability arising out of"your work" Additional Insured will apply as excess insur- for that Additional Insured by or for you: ance and not contribute as primary insurance to the insurance provided by this endorsement. 1. If required in a written contract or agreement; or 2. The following provision is added: 2. If required by an oral contract or agreement only if a Certificate of Insurance was issued prior to Other Additional Insured Coverage Issued By the loss indicating that the person or organiza- Us tion was an Additional Insured. If this policy provides coverage for the same B. Under SECTION III-LIMITS OF INSURANCE,the loss to any Additional Insured specifically shown following is added: as an Additional Insured in another endorsement to this policy,our maximum limit of insurance The limits of liability for the Additional Insured are under this endorsement and any other endorse- those specified in the written contract or agreement ment shall not exceed the limit of insurance in between the insured and the owner, lessee or the written contract or agreement between the contractor or those specified in the Certificate of insured and the owner, lessee or contractor,or Insurance, if an oral contract or agreement, not to the limits provided in this policy,whichever is exceed the limits provided in this policy. These less. Our maximum limit of insurance arising limits are inclusive of and not in addition to the limits out of an"occurrence", shall not exceed the limit of insurance shown in the Declarations. of insurance shown in the Declarations, regard- less of the number of insureds or Additional C. SECTION IV-COMMERCIAL GENERAL Insureds. LIABILITY CONDITIONS,is amended as follows: All other policy terms and conditions apply. 1. The following provision is added to 4.Other Insurance: Includes copyrighted material of Insurance Services Office. Inc.,with its permission. 55373 (1-07) Copyright Insurance Services Office, Inc., 1984, 2003. Page 1 of 1 16t1A3 Client#:65522 ACCPA ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDA'YYY) 4/16/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT' NAME: Guadalupe Gonzalez Gulfshore Insurance,Inc SWFL PHONE 239 435-7135 PAX (a/c,No,Ex( (A/c,No):239 213-2803 4100 Goodlette Road N w_p_DREGGonzalez@Gulfshoreinsurance.com Naples,FL 34103 __ INSURER(S)AFFORDING COVERAGE NAIL S 239 261-3646 INSURER A:KC,Inaur.ncn ce,„p.,,y 10178 INSURED INSURER B i ; Gilbert Anuez,Inc.dba Accurate Pavers -- -- INSURER C: 3630 Bonita Beach Rd. •INSURER I URD Bonita Springs,FL 34134 —_ _ + INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUM POLICY EFFPOLICY EXP_f LTR TYPE OF INSURANCE INSRWVD POLICY NUMBER (MMIDDIYYYY)I(MM/DDIYYYY)1 LIMITS GENERAL LIABILITY i EACHMOCCURRENCEE7Ri$ COMMERCIAL GENERAL LIABILITY PREMISES•ITEa oNcurrence, '$ E (- I CLAIMS-MADE OCCUR -__ --_—_—_ - MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ POLICY JECPROT PER: PRj GEN'L AGGREGATE LIMIT APPLIESODUC1S COMP/OP $ -- - I1 I - I LOC • AUTOMOBILE LIABILITY COMBINED SINGLE LIMITI I ANY AUTO BODILY INJURY(Per person) j$ • ALL OWNED SCHEDULED - BODILY INJURY Per accident 1$ AUTOS I 'AUTOS ( ) HIRED AUTOS I NON•OWNED PROPERTY DAMAGE i- _ I AUTOS (Per occident I$ 1 _. _ __.......... I $ UMBRELLA LIAR l-_. OCCUR OCCURRENCE $ DED I RETENTI EXCESS LIAR CLAIMS-MADE. (AGGREGATE I$ ONS AWORKERS COMPENSATION WC STATU- I OTH AND EMPLOYERS' '001WC18A67498 01/15/2019 01115/2020X __rL,qy LIMITS 1 ,Lr ; OFyFI PER/M E BER EXCLUDE EXEGUT LVE IY I I E L EACH ACCIDENT 4$1,000,000 If(Mandatory DESCRIPTION under RATIONS below E.L.In N11) DISEASE-EA EMPLOYEEL$1 000,000 __.. _.0._ DSC IPTION OF OPERATIONS EXCLUDED? fA - E.L.DISEASE-POLICY LIMIT '$1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Attach ACORO 151,Additional Remarks Schedule,It more space Is requlred) CERTIFICATE HOLDER CANCELLATION Cambridge Property Management SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 2335 Tamiami Trail N ACCORDANCE WITH THE POLICY PROVISIONS. Suite 402 Naples,FL 34103 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S1409181/M1405622 GMG17 161113 t^^-Z„"S� RICK SCOTT,GOVERNOR t JONATHAN ZACHEM,SECRETARY db' cr z..-: .....,,,:lelt, „0,.i STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD THE BUILDING CONTRACTOR HEREIN IS CERTIFIED UNDER THE PROVISIONS OF CHAPTER 489, FLORIDA STATUTES ANUEZ, GILBERT JR ACCURATE PAVERS 3575 BONITA BEACH ROAD SUITE 105 BONITA SPRINGS FL 34134 LICENSE NUMBER:CBC1260083 EXPIRATION DATE: AUGUST 31,2020 Always verify licenses online at MyFloridaLicense.com ar ir,.'a ,_3iT• #., {• Do not alter this document in any form. �!• o• This is your license. It is unlawful for anyone other than the licensee to use this document. j611I3 W-9Request for Taxpayer Give Form to the Form (Rev.October 2018) Identification Number and Certification requester.Do not Depanment of the Treasury send to the IRS. Internal Revenue Service la.Go to www.irs.gov/FormW9 for instructions and the latest information. 1 Name(asown on your income x return).Name is equired on this line;do not leave this line blank. 2 Business naNre/dlsregarded entity risme,if dift lent from above AIL Cd LA Oct c. Va,VOCS 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to O following seven bases. certain entities,not individuals;see 0. °' instructions on page 3): o 1:1Individual/sole proprietor or El C Corporation 1 S Corporation ❑ Partnership ❑Trust/estate 6to single-member LLC Exempt payee code(if any) ao . 't ❑ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=partnership)I. p 2 Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting N LLC If the LLC Is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is e code(if any) a� another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,asingle-member LLC that __. x is disregarded from the owner should check the appropriate box for the tax classification of its owner. m ❑ Other(see instructions)► c400cesloacvovnrsnwniarnedoutside rho u.SJ y 6 Address(number,street,and apt.or suite no.)See instructions. Requesters name and address(optional) 0- F3o�lt+a bee .0�� • co 8 City,state,and ZIP code _ Bovirta F--L 1 7 List account number(s)here o tonal) ._ Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line"'to avoid Social securtty number l backup withholding.For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other — — entities,it is your employer identification number(ETN).if you do not have a number,see How to get a TIN,Tater. or Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and I Employer Identification number 1 Number To Give the Requester,for guidelines on whose number to enter. [8\ - f l Part II Certification - Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding,as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.I am a U.S.citizen or other U.S.person(defined belgw);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject 1o.backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than irterest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part II,later. — Sign signature of► 1 1 s�y _._ Here U.S.person � ► IA Date • 9 y General Instructions •Form 1099-DIV(dividends,including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise •Form 1099-MISCvarious noted. I types of income,prizes,awards,or gross proceeds) . Future developments.For the latest information about developments •Form 1099-t3(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.gov/FormW9. •Farm 1099-S(proceeds from real estate transactions) Purpose of Form •Form 1099-le(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1098-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SEN),Individual taxpayer identification number((TIN),adoption •Form 1099-A(acquisition or abandonment of secured property) taxpayer identification number(ATIN),or employer identification number (EIN),to report on an information return the amount paid to you,or other Use Form W-9 only if you are a U.S.person(including a resident amount reportable on an information return.Examples of information alien),to provide your correct TIN. returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with e TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding,See What is backup withholding, later. Cat.No.10231X Form W-9(Rev.10-2018) 161113 .1 , pRIA FART OF THF BROWN & BROWN TEAM PUBLIC RISK INSURANCE ADVISORS INSURANCE PROPOSAL PREPARED FOR Heritage Bay Community Development District 4 41 `,•' `'1." October 1, 2019— October 1, 2020 k c, ey ofiyi <4$ r � PRESENTED BY: .,, 1� - r Robin Russell, Public Risk Advisor ' �� � = � July 18, 2019 fF 4 lit 2` '�` `v„-prfF t " P.O. Box 2416 I Daytona Beach, ' r FL 32115 �F ``�" , ,. :. .�,4� y _ 4, .,4:.t:,tt6v4s.,4,,,:i,:tr,:ovi,cv_4, Phone: 386.252.6176 Fax: 386.239.4049 1vp,� www.bbpria.com 'a a �RK''.;;i'—i.,;,(,';::',,,,p. ir 4;4. 1 If it +C. ,:i1/40...,A io ' . .nal " ar✓ a,^ac 1611A3 Heritage Bay Community Development District 11. PRI A PUBLIC RISK INSURANCE ADVISORS Table of Contents Overview 1 The Agency of Public Risk Insurance Advisors An Introduction to Your Service Team Preferred Governmental Insurance Trust Claims Services&Safety and Risk Management Services General Liability 2 Public Officials and Employment Practices Liability 3 Automobile Liability 4 Broker Recommendation/Premium Recapitulation 5 Notes of Importance Compensation Disclosures Carrier Financial Status Guide to Best's Ratings Items Required Prior to Binding 6 Acceptance of Proposal-Premium Recapitulation Uninsured Motorist Form Preferred Signature Page This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1611 " S ih . PRI G Heritage Bay Community Development District PUBLIC RISK INSURANCE ADVISORS {;;rte d��z� `4 Our Story -I , ' ��'S x�°a�t�n ': � � x'F yd , ' Public Risk Insurance Advisors (PRIA) is a proud member of the c Brown & Brown family - an 80- `: Cfe year-old, publicly traded, Florida �A nrA , corporation currently ranked as the 6th largest insurance 4 brokerage in the United States of ��it- tirez.414.- America. Our Brown & Brown $1 � ' family is now more than 10,000 a � A ' _ k"' i teammates, spanning from London to Los Angeles. Through a g' • our collaborative efforts, we design, place, and service more 4- than $20 Billion in annual k, insurance products. We passionately undertake these efforts on behalf of our clients - ranging from individuals and K, small businesses, to state governments and Fortune 500 companies. The PRIA team is a highly-specialized unit of insurance advisors 100% trained to deliver industry-leading services to public entities in the State of Florida. Since 1992, we have continuously refined thatspecialization and enhanced our services, while becoming the largest public entity brokerage in Florida, Our team provides Property & Casualty and Employee Benefits services to governments from Key West to the Panhandle and represents more than 250 clients. We have proven over nearly three decades of service to local governments that we are a highly sophisticated and accountable team of insurance professionals, laser-focused on providing both world-class brokerage services and concierge-level support to our clients.We have built our reputation by empowering our governmental clients to outperform their industry peers, lower their cost of risk, and enhance their employee benefits programs- all while staying within their annual budgetary constraints. Our team is committed to serve those who serve the public-and provide superior service to our clients,their staff,and their employees. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1 6 1 1 A 3 Heritage Bay Community Development District 111. PRIA PURLIf.RISK INSURANCE ADVISORS An Introduction to Your Service Team Account Executives Matt Montgomery (386)239-7245 mmontgomery@bbpria.com Executive Vice President Robin Russell,CIS,,CSRM r 1� /X404,1, , k - ll @� con m 4 AC.�4'€�.F.Xt�'i!1�.'.+1�!a . .;�H�� .�.� ,�'.tt..�i ill. ,.'.r��aV�f„r� 7 �`,�ta:'�� dw�:-i � .n�e wreY1 r W' Sad,•r".w Paul Dawson,ARM-P Senior Vice President/Public Risk Advisor (386)239-4045 pdawson@bbpria.ctarn M1CItelie Martin,CIC ,►� ; �.M / �,a,,y�,= ,. '; K ' 5 2/9 47 4 4 £ 'i'nrizartin@bbprla com R Nu� 0sidpIlt,x ttibllklitsI�M r' *.�� k x Brian Cottrell,CIC,CRM (386)239-4060 bcottrell@bbpria.com Vice President/Public Risk Advisor t< l s i 44 „„ ' I!aAKP b _ V ..+. �r�43,.r�.n�',��.. _�...cx... u';.� wL�;t:'�� .�'#!� .� � ”._.. Michelle Perry,CIC (386)333-6047 mperry@bbpria.com Public Risk Advisor • Y1 p ( / $ah Aaa4„, oh Y^ ' `� Tak 5 "f`�..4nS,<';�.,:�, •'� +e..A. Service Representatives Brittany O'Brien,CIC,CRM (386)239-8823 bobrien@bbpria.com Risk Management Department Leader t M ody B al ltd 1 �. 6 '" F u } p, Y-t..,,hK 2 No- 1 inhlakt@bbpra cam Patricia"Trish"Jenkins,CPSR Public Risk Specialist (386)239-4042 pjenkins@bbpria.com Karen$ry 3 " 'u& f a 1 4 r is ni,«. Danielle Coggon,CIS, (386)239-4048 dcoggon@bbpria.com Public Risk Specialist $ 1 X: fi ..: �. Apto ,.., w i ,V,' .. Y a Danette Mattingly Public Risk Specialist (386)239-4046 dmattingly@bbpria.com �S.kB k 11P 1Cy .._,! .�.t s� 13 6)239-4040t;��,• ; 1 a a . s/M Certificate Requests: certificates(01)1)pria.cifin Claim Reporting: claims(:hhpria. ' i Our Service Team philosophy focuses on accountability at all levels of account management Our goal is not simply to meet your service needs,but to exceed them.All the employees at PRLA are dedicated to achieving this goal and distinguishing ourselves from the competition. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1611A3 Heritage Bay Community Development District ®. PRI A PUBLIC RISK INSURANCE ADVISORS Preferred Governmental Insurance Trust (Preferred) Overview Several hundred members and millions in premiums prove that the Preferred Governmental Insurance Trust® fulfills what Florida needs:an insurance program exclusively customized and dedicated to the public sector. Preferred stays on the forefront of specialized insurance for property, casualty and workers' compensation because it is non-profit and self-governed with a membership comprised solely of Florida public entities. Preferred's history dates back to 1999. Its robust membership and financial strength, including consistent growth of surplus,stem from its conservative platform of managed risk.Preferred is just that:preferred for unmatched public entity experience,innovation,stability and personalized service. Preferred's Member Types Municipalities Counties Special Districts Public Schools izp#.s Charter Schools ****14,.; s24 , Housing Authorities Aviation Authorities Transit,Port&Utility Authorities Preferred's Comprehensive Coverages Property Workers'Compensation General Liability Automobile Liability Automobile Physical Damage Law Enforcement Liability Public Officials Liability Employment Practices Liability Educators'Legal Liability The Power of Groups and People What does a specialized insurance trust do for you?In the case of Preferred,it gives you the purchasing power of a very large trust with billions of covered property values—far more financial negotiating power than a single public entity can muster.As a Preferred member,you are part of a formidable Florida insurance trust. The trust also transfers risks from any one public entity to the larger group.This provides all members of the trust better rating structures with less volatility.Preferred's sole focus on government ensures that members' unique needs are met. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 16l13 PRIA.Heritage Bay Community Development District . PUBLIC RISK INSURANCE ADVISORS Underwriting and Administration Behind Preferred's underwriting platform are decades of success built on integrity and market relationships. Our team of underwriters' vast insurance expertise enhances the actuarial and scientific data used to underwrite individual risks within the trust. Services delivered are both broad and precise. Reliability is assured.The administrator for Preferred is Public Risk Underwriters of Florida,Inc.®(PRU),Florida's premier public entity specialist of its kind.Preferred's claims administrator is PGCS Claim Services.With more than 25 years in claims experience,PGCS is Florida's foremost governmental third-party administration company. . Public 4, Hill Risk 1re/èrrec1 `t UndaV6Tders of Flo'ida OVF -Wink InsuranceSoIRtlonslot Pubic Entitles r j INSURANCE TRUST Claim Services Underwriting Highlights • Diverse risk financing options:guaranteed cost,deductible,self-insured retention,all lines aggregate • Competitive premium discounts based on favorable experience and sound safety practices • Flexibility of coverage design,including mono-line or package basis • Dynamic financial analysis conducted periodically to validate the trust's superior financial standing Administration • General counsel,defense counsel and litigation services by specialists in governmental law • Membership relations for networking and professional development • Legislative Pulse newsletter from Tallahassee-based law firm • Professional marketing that guarantees local agent support,governmental knowledge and an ever- growing group of members • Preferred News—a quarterly publication covering the spectrum of government insurance issues • State filing,accounting and independent CPA audited financials as needed Preferred's Expert Boards Know Your Business Preferred is governed and guided by people working daily in all segments of Florida's public sector- from municipalities to counties to schools to special taxing districts. The Board of Trustees is comprised of elected public officials who work wisely and diligently to set policy, keeping Preferred as the premier public entity insurer of its kind. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 161113 PRIA.Heritage Bay Community Development District . PUBLIC RISK INSURANCE AOVISOPS Preferred Claims Administration Preferred Governmental Claim Solutions, Inc. ® (PGCS) is the premier governmental third-party claims administrator in the state of Florida and administers the claims for Preferred Governmental Insurance Trust (Preferred), Since its founding in 1956, PGCS has provided claims administration services exclusively to over 450 governmental entities including schools, cities, towns, counties, community development districts, and fire districts. Therefore, PGCS's adjusters are extremely qualified to handle governmental tort liability and public sector workers'compensation claims. They are experts at investigating and handling police and firefighters presumption claims. PGCS is sensitive to the politics involved in the handling of public entity claims. PGCS's claims administration program consists of workers' compensation, general liability, bodily injury,personal injury,property,auto liability,auto physical damage,employment practices liability, school leaders/educators liability and public officials liability. Their claims staff has over 630 years of combined insurance experience and each has been with PGCS an average of 8 years. Claims are handled under strict supervision in accordance with the PGCS workers' compensation and liability claim handling procedure manuals and the PGCS claim best practices manual. A random sampling of each adjuster's claim files are audited on a monthly basis by a Quality Assurance Manager to ensure compliance. PGCS provides their clients with a dedicated Subrogation Unit to pursue reimbursements from at- fault third parties. Their current recovery rate is fifty-nine(59) percent of the claim costs expended, PGCS also has a dedicated excess reporting and recovery unit for communication to and securing reimbursement from the excess and/or reinsurance carriers. In addition, PGCS provides a state- approved Special Investigation Unit (SIU) to prevent and pursue fraudulent claims. PGCS offers rewards up to $10,000.00 for the arrest and conviction of persons committing workers' compensation fraud. This service is provided via a twenty-four hour seven day a week hotline. PGCS utilizes the RiskMaster system for claims processing. This system captures a wide variety of data and allows the adjuster to enter an unlimited number of claim notes,process reserve changes, and issue claim payments. Customized reports can be obtained from PGCS's on-line system containing a multitude of data parameters that a client may choose to analyze. The system can be accessed by clients via their website at www.pgcs-tpa,com. Communication with PGCS's clients is the cornerstone of their claims administration program. Professional adjusters, nurses, management, quarterly in-depth claim review meetings, 24/7 claim reporting, utilization of attorneys specializing in public entity defense, litigation management, and return to work programs are just a sample of how PGCS has set the standard for the industry. PGCS is committed to partnering with their clients to provide professional and aggressive claim management programs. While they are recognized as the leader in the industry, PGCS is always striving to improve the quality of their programs and expand the services that they offer. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 16I1N3 pRIAHeritage Bay Community Development District _ PUBLIC RISK INSURANCE AOVISORS Preferred Safety and Risk Management Services The success of any public sector community is tied to its ability to protect and preserve its human physical assets. This basic premise serves as the cornerstone of an effective Safety Management program and underscores the importance of Safety and Risk Control to the community. Preferred's Safety and Risk Management Department is very aware of the valuable contribution a comprehensive safety and risk control program makes to the bottom-line of any organization. At Preferred,Safety consultations originate with one basic thought—to recommend specific measures to minimize or eliminate the exposures that cause accidents.This does not mean that the workplace become no-risk utopias, but we expect our consultants to recommend measures to control and minimize all types of accidents, injuries and illnesses to our Preferred members' operations and premises. Preferred is dedicated to meeting the challenge of the complex issues facing public sector organizations Disarming these issues and converting them into solutions which work to the advantage of our goal.Preferred's approach to risk control incorporates the following elements: • Exposure Identification -Assist management in determining areas where a chance of loss might exist through cause trend analysis,work site evaluations,and facility inspections. • Exposure Measurement and Loss Analysis-Loss analysis and a review of the consequences of the exposures will be considered to develop alternative methods of control. • Determination and Selection of Appropriate Risk Control Methods - Based on measurement and analysis, specific recommendations and/or custom designed risk control plan will be formulated.OSHA,as well as other Agency Standards will be applied and/or used as a "Best Practice"measure when designing and formulating safety and risk control plans. • Training and Safety Management Consulting - After considering client needs specific services and/or training will be formulated and initiated to fit the client's need.Key Personnel or specialty consulting services with the knowledge and skills needed to meet those identified needs will be provided. • Additional Consulting Services Available-Preferred's Safety&Risk Management has other services available that may benefit our clients.These services include security evaluations and review of existing safety and risk programs. Preferred's Safety and Risk Management Department evaluates the unique needs to each client, ultimately designing a program that is capable of being integrated into the overall safety and risk control efforts of each client. Preferred's dedication to the problem-solving approach is the foundation of their Safety and Risk Management Service. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1 6 113 Heritage Bay Community Development District 11. PR IA PUBLIC RISK INSURANCE ADVISORS General Liability Term: October 1,2019 to October 1,2020 Company: Preferred Governmental Insurance Trust(Preferred) Form: Occurrence Coverage: Limit: Deductible: � _ GeaeraIt I tabtli y �.. ° Bodily Injury and Property Damage,per Occurrence $1,000,000 Personal Injury and Advertising Injury,per Person/Occurrence Included Products/Completed Operations,Aggregate Included $0 Fire Damage,per Occurrence — Included Per Occurrence Medical Payments $2,500 Employee Benefits Liability,per Occurrence $1,000,000 Sublimtts ` • Vicarious Law Enforcement Liability,per Occurrence $1,000,000 Principle of Eminent Domain Including Inverse Condemnation, "Bert j. Harris, Jr., Private Property Rights Protection Act" per $100,000 Occurrence/Annual Aggregate. — Same as General Sewer Backup and Water Damage: Liability Non-Negligent Claims $10,000/$200,000 Negligent Claims. $200,0001$200,000 Herbicide and Pesticide,per Occurrence $1,000,000 Additional Coverages Included: 1. EMT/Paramedic Professional Services 2. Premises Operations 3. "Insured"Contracts 4. Host Liquor Liability 5. Broad Form Property Damage Subject to$2,500 Personal Property of Others Sublimit 6. Watercraft Liability(under 52 feet).See policy form for limitations 7. Limited Worldwide Coverage 8. Additional Covered Party 9. Failure to Supply Water Notes of Importance: 1. Premium is not audited. 2. Defense Costs are paid in addition to policy limits. 3. In the event an occurrence, accident or offense continues beyond the policy period, the applicable deductible would apply separately to each policy period in which the occurrence,accident or offense was committed or was alleged to have been committed. 4. Limits of Liability are subject to Florida Statute 768.28. 5. Deductible does not apply to claims expense This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1611A3 Heritage Bay Community Development District ®. PRI A OUBI IC PM INSURANCE ADVISORS General Liability Exclusions,but not limited to: • Expected or intended injury • Contractual Liability • Liquor Liability • Workers'Compensation and similar laws • Employer's Liability • Pollution • Aircraft,Auto or Watercraft • Mobile Equipment • War • Damage to Your Property,Product or Work • Damage to Impaired Property or Property Not Physically Injured • Recall of Products,Work or Impaired Property • Racketeering • Law Enforcement, except for vicarious liability arising out of an act or omission by a law enforcement agency that is not owned,operated or controlled by the"Covered party"if there is a contract with an outside agency to provide law enforcement for your entity. • Asbestos,Mold,Fungi,or Bacteria • Liability arising out of or caused or contributed to by any ownership,maintenance,operation,use, loading,unloading or control of or responsibility for any airfield,airport,aircraft,runway,hangar, building or other property or facility designed for,used, connected, associated or affiliated with or in any way related to aviation or aviation activities;this exclusion does not apply to premises exposure for those common areas open to the public including but not limited to parking areas, sidewalks,and terminal buildings. • Failure or inability to supply or any interruption of any adequate quantity of power, steam, pressure,or fuel • Subsidence, erosion or earth movement. • Hospital/Clinic Medical Malpractice or Health Care Facilities • Professional Health Care Services, but not including emergency medical services for first aid performed by emergency medical technicians,paramedics or Medical Director while in the course and scope of their duties. • ERISA • Actual or alleged illegal discrimination • Injunctive,declaratory or equitable relief • Actual or alleged deterioration, bursting breaking, leaking, inadequacy, design of, control of, maintenance of, or any other alleged responsibility for any structure device, or water course, natural or man-made,including,but not limited to:dams,reservoirs,levees,banks,embankments, gates,canals,ditches,gutters,sewers,aqueducts,channels,culvert,retaining walls,drains,tanks, watershed, or drains, a purpose of which is the containing, carrying, impeding, channeling, diverting,or draining of water or other liquid.Does not apply only as to the bursting or failure of man-made sewer,storm water,grey water or potable water supply pipes owned and maintained by Covered Party. • Sexual abuse after initial discover This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 16 1 1I 3 Heritage Bay Community Development District . PRIA PUBLIC RISK INSURANCE ADVISORS VIM Public Officials Liability Employment Practices Liability Term: October 1,2019 to October 1,2020 COMpany: Preferred Governmental Insurance Trust(Preferred) Form: Claims Made-Duty to Defend Coverage: Limit: Deductible: Public Officials Liabll ty Wt. ` Retroactive Date:Full Prior Acts Per Claim $1,000,000 $0 Annual Aggregate $1,000,000 Per Claim Employment Practices Liability Retroactive Date:Full Prior Acts Per Claim I $1,000,000 $0 Annual Aggregate $1,000,000 Per Claim Cyber Liability _ Retroactive Date:10/1/2018 - z , Each Claim $2,000,000 Same as Public Aggregate for all Notification Costs _ $2,000,000 Officials Liability Aggregate for all Regulatory Fines&Expenses $2,000,000 sublimity Employee Pre-Termination Legal Consultation Services Per Employee $2,500 Aggregate $5,000 Same as Public Non-Monetary Claims Defense Costs $100,000 Officials Liability Cyber Liability-Social Engineering Financial Fraud $250,000 Cyber Liability-PCI DSS $250,000 *Coverages included in Cyber Liability include the following: • Media Content Services • First Party Business Interruption • Privacy • First Party Crisis Management • First Party Extortion Threat • Network Security Notes of Importance: 1. Defense Costs are paid in addition to policy limits. 2. Deductible does not apply to claims expense. 3. Broadened definition of"Who is an Insured." 4. Limits of Liability are subject to Florida Statute 768.28. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1611A3 Heritage BayCommunity Development District PRI A PUBLIC RISK INSURANCE 4VV1$OAS Public Officials Liability Employment Practices Liability Exclusions.but not limited to: • Criminal Acts • Non-Monetary relief except as provided in the Supplementary Payments • Bodily Injury,Personal Injury,Property Damage,Advertising Injury • Damages arising out of Inverse Condemnation, Eminent Domain,Temporary or Permanent taking, Adverse Possession,Dedication by adverse Use,Condemnation Proceedings,or claims brought under Florida Statute 70.001 the "Bert J. Harris Jr., Private Property Rights Protection Act" or any similar claim by whatever named called. • War,Invasion,Acts of foreign enemies,hostiles or warlike operations,strike,lock-out, riot,civil war, rebellion,revolution,insurrection or civil commotion • Failure to effect and maintain insurance • Fiduciary Liability • Pollution • Workers'Compensation,Employers Liability and similar laws • Nuclear • ERISA of 1974,any similar state or local laws,and any rules and regulations promulgated thereunder and amendments thereto. • Infringement of copyright, trademark, plagiarism, piracy or misappropriation of any ideas or other intellectual properly • Contractual Liability • Health Care Professional or Health Care Facilities • Prior and Pending claims • Workers'Adjustment and Retraining Notification Act,OSHA,RICO,or ADA • Law Enforcement Activities • Insured vs.Insured • Bonds,Taxes or Construction contracts • Collective Bargaining Agreements • Capital Improvement to make property more accessible or accommodating to disabled persons • Punitive Damages • Return or improper assessment of taxes,assessments,penalties,fines,fees • Activities of any attorney-at-law,medical personnel,architect,engineer or accountant,in the scope of their professional duties,except for claims made against them as Public Officials or Employees • Media Wrongful Act • Access or Disclosure of Confidential or Personal Information and Data-related Liability This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1 6 I 1 A 3 Heritage Bay Community Development District LI. PRI A PUBLIC RISK INSURANCE ADVISORS Public Officials Liability Employment Practices Liability Claims Made Policy: When a policy is on a claims-made basis,coverage triggers based on the actual filing date or receipt of the claim,in addition to the date of loss or injury.It handles any insured loss or claim filed during the policy period, regardless of when the actual loss or injury occurred, subject to the retroactive date on the declarations. Claims-made coverage applies only to covered losses that occur after the retroactive date. Extended Re,porting.feriods: Preferred provides the following Extended Reporting Periods options in the event coverage is cancelled or non-renewed: Automatic Extended Reporting Period-continued coverage granted for a period of 60 days following the effective date of termination or nonrenewal,but only for Claims first made during the 60 days and arising from Wrongful Acts taking place prior to the effective date of the termination or nonrenewal, Optional Extended Reporting Period-The Public Entity shall have the right,upon payment of up to 200% of the expiring premium, to purchase an Optional Extended Reporting Period, for the period of 12 months following the effective date of the cancellation or nonrenewal, but only for Claims first made during the Optional Extended Reporting Period and arising from Wrongful Acts taking place prior to the effective date of the termination or nonrenewal. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. PRI. 6I1A3 Heritage Bay Community Development District . PUBLIC RISK INSURANCE ADVISORS Automobile Liability Term: October 1,2019 to October 1,2020 Company: Preferred Governmental Insurance Trust(Preferred) Coverage Limit Symbol Deductible Auta thobH Ltabtlity(8 + d olriOO 'ehicles) d x _ E j, sY Primary Bodily Injury and Property Damage Liability- $1,000,000 8,9 $0 Combined Limit Each Accident Personal Injury Protection Statutory 5 $0 Per Person Medical Payments Not Included 2 N/A Uninsured Motorist Rejected 2 N/A Coverage and Notes of Importance: 1. Defense Costs are paid in addition to policy limits. 2. Hired and non-owned liability is included. 3. Premium is based on number of vehicles and subject to adjustment if schedule is changed. 4. Limits of Liability are subject to Florida Statute 768.28. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1 6 1 1 A 3 Heritage Bay Community Development District 'J. PRIi PUBLIC RISK INSURANCE ADVISORS Automobile Liability Description of Covered Auto Designation Symbols: SYMBOL DESCRIPTION 1 = ANY"AUTO" 2 = ALL OWNED"AUTOS"ONLY.Only those"autos"you own and or lease (and for Liability Coverage any"trailers"you don't own while attached to power units you own).This also includes all those"autos"you acquire ownership of after the coverage agreement begins. 3 = OWNED PRIVATE PASSENGER "AUTOS" ONLY. Only the private passenger"autos" you won. This includes those private passenger"autos" you acquire ownership of after the coverage agreement begins. 4 = OWNED"AUTOS"OTHER THAN PRIVATE PASSENGER"AUTOS"ONLY.Only those"autos" you won that are not of the private passenger type (and for Liability Coverage any "trailers" you don't own while attached to power units you own). This includes those "autos" not of the private passenger type you acquire ownership of after the coverage agreement begins. 5 = OWNED"AUTOS"SUBJECT TO NO-FAULT.Only those"autos"you own and or lease that are required to have No-Fault benefits in the state where they are licensed or principally garaged. This includes those "autos" you acquire ownership of after the coverage agreement begins provided they are required to have No-Fault benefits in the state where they are licensed or principally garaged. 6 = OWNED"AUTOS"SUBJECT TO A COMPULSORY UNINSURED MOTORIST LAW.Only those "autos"you own and or lease that because of the law in the state where they are licensed or principally garaged are required to have and cannot reject Uninsured Motorists Coverage. This includes those "autos" you acquire ownership of after the coverage agreement begins provided they are subject to the same state uninsured motorists requirement. 7 = SPECIFICALLY DESCRIBED"AU'T'OS".Only those"autos"described in ITEM THREE of the Declarations for which a premium charge is shown (and for Liability Coverage any "trailers"you don't own while attached to any power unit described in ITEM THREE). 8 = HIRED"AUTOS"ONLY.Only those"autos"you hire rent or borrow.This does not include any "auto" you lease, hire, rent, or borrow from any of your employees or partners or members of their households. 9 = NONOWNED"AUTOS"ONLY.Only those"autos"you do not own,hire,rent or borrow that are used in connection with your business. This includes "autos" owned by your employees or partners or members of their households but only while used in your business. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1611h3 Heritage Bay Community Development District ' PRI A PUBLIC RISK INSURANCE ADVISORS Premium Recapitulation Annual Check Option Premium Reject General Liability $4,500.00 El" ❑ Public Officials&Employment Practices Liability $2,749.00 [�' ❑ Automobile Liability $ 500.00 El ❑ Two-Year Coverage Agreement* [ " ❑ *Please refer to the next page for details on the Two Year Offer I authorize PRIA to request the underwriters to bind coverage on the items indicated above and acknowledge receipt of the Corn en• on and Financial Condition Disclosure(s)provided in this proposal. q S ,ex (Signature) 1 A t-. -- Cr, (06/4,40 (Name&Title) 7/45719 (Date) This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 161 it Heritage Bay Community Development District 'h PRIA PUBLIC RISK INSURANCE ADVISORS Preferred 2-Year Option Important Note: Preferred's quote covers two (2) annual twelve month periods, from 10/01/2019 12:01:00 AM to 10/01/2020 12:01:00 AM and from 10/01/2020 12:01:00 AM to 10/01/2021 12:01:00 AM.The following conditions apply in addition to all other conditions of this quote: A. All Aggregate limits reset for the period 10/01/2020 12:01:00 AM to 10/01/2021 12:01:00 AM. Losses applying to one annual coverage period will not erode the aggregate limits of another annual coverage period. B. The premium for the period 10/01/2020 12:01:00 AM to 10/01/2021 12:01:00 AM will be determined based on updated exposure values for the period. C. Rates for the period 10/01/2020 12:01:00 AM to 10/01/2021 12:01:00 AM will be identical to those for the period commencing 10/01/2019 12:01:00 AM unless OIR approves a WC rate reduction effective during the 10/01/2019 to 10/01/2020 period. In the event of an approved workers' compensation rate decrease, we will honor the reduced rates for the second twelve month installment. Premiums in any case are subject to the following: 1. NCC[ Experience modification factors will be applied as promulgated. 2. Changes to Schedules: Property, Inland Marine,and Automobile 3. Payroll 4. Number of Employees D. Due to scheduled changes in rating algorithms, there may be some fluctuation in property premium per location,however,the composite property rate for the building &contents schedule will remain the same. E. In the event of cancellation of any line of business within 90 days after the first day of either annual coverage period, the premium for such line(s) shall be 25% minimum earned. In the event of cancellation of any line of business following the initial 90 days of each annual coverage period, a penalty equal to 60 days premium of such line(s) of business shall become earned, any provision of the agreement to the contrary notwithstanding.. 1. This penalty is earned and payable regardless of when notice of such cancellation is given,or the effective date of such cancellation. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 16 1 . 1 3 Heritage Bay Community Development District PRI A PUBLIC RISK INSURANCE ADVISORS nomo Notes of Importance: 1. Quotes provided in the proposal are valid until 10/01/2019. After this date terms and conditions are subject to change by the underwriters. 2. Preferred is not subject to the Florida Insurance Guaranty Act,in the event it becomes unable to meet its claims payment obligations.However,insured is named on excess of loss policies. 3. Some of the Carriers of the Preferred excess of loss policies are issued pursuant to the FL Surplus Lines laws. Entities insured by surplus lines carriers do not have the protection of the FL Insurance Guaranty Act to the extent of any right of recovery for the obligation of an insolvent, unlicensed insurer. 4. Quote is subject to review and acceptance by Preferred Board of Trustees. 5. Premiums are subject to change if all lines of coverage quoted are not bound.Premiums are subject to 25%minimum premium upon binding. 6. Not all coverages requested may be provided in this quotation. 7. Flood quotes from NFIP may be available.Please advise your agent if you have property located in zones A or V and would like to have separate NFIP quotes. 8. The Trust requires all Members to maintain valid and current certificates of workers' compensation insurance for all work performed by persons other than its employees. 9. The total premium is due within 30 days of inception. Premium financing can be arranged if needed. 10. Quote is not bound until written orders to bind are received from the insured and the Trust subsequently accepts the risk, 11.Should signed application reveal differing details/data than original application received, the entire quote/binder is subject to revision and possible retraction. 12.Higher limits of liability may be available.Please consult with your agent. 13.This proposal is based upon exposures to loss made known to the Public Risk Insurance Advisors.Any changes in exposures(i.e. new operations, new acquisitions of property or change in liability exposure) need to be promptly reported to us in order that proper coverage may be put into place. 14.This proposal is intended to give a brief overview.Please refer to coverage agreements for complete information regarding definition of terms,deductibles,sub-limits,restrictions and exclusions that may apply.In the event of any differences,the policy will prevail. This proposal Is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 16 1 1A 3 Heritage Bay Community Development District Li. PRI A PUBLIC RISK INSURANCE ADVISORS PREFERRED Compensation Disclosure We appreciate the opportunity to assist with your insurance needs. Information concerning additional compensation paid to other entities for this placement and related services appears below. Please do not hesitate to contact us if any additional information is required. Our office is owned by Brown & Brown, Inc. Brown Si. Brown entities operate independently and are not required to utilize other companies owned by Brown&Brown,Inc.,but routinely do so. For the 2019 - 2020 policy year,your insurance was placed with Preferred Governmental Insurance Trust (Preferred).Preferred is an insurance trust formed by Florida public entities through an Interlocal Agreement for the purpose of providing its members with an array of insurance coverages and services.Preferred has contracted with entities owned by Brown&Brown,Inc.to perform various services.As explained below,those Brown&Brown entities are compensated for their services. Preferred has contracted with Public Risk Underwriters(PRU),a company owned by Brown&Brown,Inc.,to administer Preferred's operations.The administrative services provided by PRU to Preferred include: • Underwriting • Coverage review • Marketing • Policy Review • Accounting • Issuance of Preferred Coverage Agreements • Preferred Member Liaison • Risk Assessment and Control Pursuant to its contract with Preferred,PRU receives an administration fee,based on the size and complexity of the account,of up to 12.5%of the premium you pay to Preferred. PRU may also receive commissions from insurance companies with whom it places your coverage,which commissions are derived from the premium you pay to Preferred.Multiple underwriters may be involved in the placement of your coverage.If so,they also may be compensated for their services from the premium you pay to Preferred. Preferred has also contracted with Preferred Governmental Claims Solutions (PGCS), a company owned by Brown &Brown, Inc.,for purposes of administering the claims of Preferred members.The services provided by PGCS to Preferred may include: • Claims Liaison with Insurance Company • Claims Liaison with Preferred Members • Claims Adjustment This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1611A3 Heritage Bay Community Development District El. PRI A PUBLIC RISK INSURANCE ADVISORS PREFERRED Compensation Disclosure (continued) Pursuant to its contract with Preferred, PGCS receives a claims administration fee for those accounts which PGCS services of up to 5%of the non-property portion of the premiums you pay to Preferred. Preferred also utilizes wholesale insurance brokers,some of which (such as Peachtree Special Risk Brokers and MacDuff Underwriters) are owned by Brown &Brown, Inc.,for the placement of Preferred's insurance policies,and for individual risk placements for some Preferred members(excess and surplus lines,professional liability coverage,etc.).The wholesale insurance broker may provide the following services: • Risk Placement • Coverage review • Claims Liaison with Insurance Company • Policy Review • Current Market Intelligence The wholesale insurance broker's compensation is derived from your premium,and is largely dictated by the insurance company.It typically ranges between 10%and 17%of the premiums you pay to Preferred for your coverage.Some wholesale brokers used by Brown&Brown to place your coverage may also act as Managing General Agents for various insurance companies, and may be compensated directly by those insurance companies for their services in placing and maintaining coverage with those particular companies. The wholesale insurance brokerage utilized in the placement of property insurance was Peachtree Special Risk Brokers,which is a company owned by Brown&Brown Inc.Furthermore,any professional liability coverage afforded by the package of insurance you purchased was acquired through Apex Insurance Services,which is also a company affiliated with Brown&Brown Inc. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,estinsions and limitations. 1 6 I 1 N 3 Heritage Bay Community Development District 113 PRIA PUBLIC RISK INSIIRCNr'F a nVISORS Notice of Carrier Financial Status Risk Management Associates, Inc. dba Public Risk Insurance Advisors, and its parent company, Brown & Brown, Inc. (collectively`Brown&Brown") do not certify,warrant or guarantee the financial soundness or stability of any insurance carrier or alternative risk transfer or pooling entity. We endeavored to place your coverage with an insurance carrier with an AM Best Company financial rating of"A or better.*While Brown &Brown cannot certify,warrant or guarantee the financial soundness or stability of any insurance carrier or alternative risk transfer or pooling entity or otherwise predict whether the financial condition of any such entity might improve or deteriorate, we are hereby providing you with notice and disclosure of financial condition so that you can make an informed decision regarding the placement of coverage. Accordingly,with receipt of this notice you acknowledge the following with regard to the placement and any subsequent renewal of the coverage indicated below: • Brown & Brown may have other options for your insurance placement, including quotations with insurance carriers holding an"A-"or better rating from AM Best Company.Alternative quotes may be available with an A-or better rated carrier upon your request. • Coverage is being renewed through Preferred Governmental Insurance Trust("Preferred"),which is as a Florida local government self-insurance fund established pursuant to Section 624.4622,Florida Statutes,as such Preferred is not rated by the AM Best Company. • Preferred is not subject to the protections afforded by any state guaranty fund or association, • The financial condition of insurance companies and other coverage providers including local government self-insurance funds like Preferred may change rapidly and that such changes are beyond the control of Brown&Brown. • You should review the financial and membership information from Preferred and agree to abide by the conditions of membership established by Preferred. • You should consider the information provided,including the Preferred coverage quote and coverage placement and review it with your accountants,legal counsel and advisors. Named Insured: Heritage Bay Community Development District Line of Coverage(s): General Liability/Public Officials and Employment Practices Liability/Automobile Liability Policy Number(s): PK2FL1 0114805 19-15 01-1 Policy Period(s): 10/1/2019 to 10/1/2020 Date of Notice: 8/2/2019 *AM Best Rating Guide: Rating for Stability: A++to F=Highest to lowest rating Financial Size Category XV to I-Largest to smallest rating This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 161A3 Heritage Bay Community Development District PRH . •USLIC RISK INSURANCE ADVISORS 411111111111.11 Guide to Bests Ratings Best Category I Rating I Description Secure A++ Superior Secure A+ Superior Secure A Excellent Secure A- Excellent Secure B++ Very Good Secure B+ Very Good Vulnerable B Fair Vulnerable B- Fair Vulnerable C++ Marginal Vulnerable C+ Marginal Vulnerable C Weak Vulnerable C- Weak Vulnerable D Poor Vulnerable E Under Regulatory Supervision Vulnerable F In Liquidation Vulnerable S Rating Suspended Not Rated NR-1 Insufficient Data Not Rated NR-2 Insufficient Size and/or operating experience Not Rated NR-3 Rating Procedure Inapplicable Not Rated NR-4 Company Request Not Rated NR-5 Not Formally Followed Rating Modifier u Under Review Rating Modifier q Qualified Affiliation Code g Group Affiliation Code p Pooled Affiliation Code r Reinsured Guide to Best's Financial Size Categories Reflects size of I Less than$1,000,000 insurance company II $1,000,000-$2,000,000 based on their III $2,000,000-$5,000,000 capital,surplus IV $5,000,000-$10,000,000 and conditional V $10,000,000-$25,000,000 reserve funds in VI $25,000,000-$50,000,000 U.S.dollars. VII $50,000,000-$100,000,000 VIII $100,000,000-$250,000,000 IX $250,000,000-$500,000,000 X $500,000,000-$750,000,000 XI $750,000,000-$1,000,000,000 XII $1,000,000,000-$1,250,000,000 XIII $1,250,000,000-$1,500,000,000 XIV $1,500,000,000-$2,000,000,000 XV Greater than$2,000,000,000 Public Risk Insurance Advisors always strives to place your coverage with highly secure insurance companies.We cannot,however,guarantee the financial stability of any carrier. This proposal is intended to give a brief overview.Higher limits may be available.Please refer to coverage forms for complete details regarding definition of terms,exclusions and limitations. 1611A3 SIGNATURE PAGE Policy#:PK2FL1 0114805 19-15 01 - Named Covered Party: Heritage Bay Community Development District t= (1rejèrred t MEN Effective:10/01/2019 Termination: 10/01/2021 INSURANCE TRt1S` I hereby confirm that the limits/coverages as shown here,corresponding with the Coverage Agreement,are correct: NIA Property TIV: Not Included NIA Inland Marine Blanket Unscheduled IM: Not Included Scheduled Inland Marine: Not Included Total All Inland Marine: Not Included N/A Property TRIA(Terrorism Risk Insurance Act)coverage N/A Crime X General Liability 1 Ratable Payroll; Not Included _N/A Law Enforcement Liability Officers:Not Included X Professional Liability Employees:Not Included X Automobile 0 Units a Auto Liability 0 Units-Comprehensive Units-Collision N/A Stop Loss Aggregate: Not Included Applies to: N/A Excess Workers'Compensation _ Pt_p_yrolL Not Included N/A I confirm that 1 have received a copy of Preferred's Current Interlocal Agreement(last amended October 1,2004)and Amendment A(effective October 1,2013). NIA i confirm having read and agreed to the terms as laid out in the attached Preferred Participation Agreement(which also requires a signature). A signed copy of the fol ing is also required where applicable:First Page of Preferred Application; Professional L icatlon;Uninsured Motorist R ection/Election Form;SIR Signature Page. Signature ttte Name 6,(r1N _(4()ria4aA Date 9 s/IJ Coverage is provided by Preferred Governmental Insurance Trust The tide description of coverage contained in the document lo Gefg molded as an amen-it-order",ony aro is not intended to cover or describe nt Coverage Agreement terms coFmore complete ad detostd in!omaton te/aore t0 the slope and limits er&ierage,pose refer directly to the Coverage Agreement documents.Spedmen forms are avalaole upon roqu st Pnnt Date:7/30/2019 Submisson Signature Page.rpt 161113 Prtferred Named Covered Party: Heritage Bay Community Development District 1 r1 Agreement Number: 10/01/2019 to 10/01/2021 Coverage Provided By: Preferred Governmental Insurance Trust Quote Number. PK2FL1 0114805 19-15 01 -1 YOU ARE ELECTING NOT TO PURCHASE CERTAIN VALUABLE COVERAGE WHICH PROTECTS YOU AND YOUR FAMILY OR YOU ARE PURCHASING UNINSURED MOTORISTS LIMITS LESS THAN YOUR BODILY INJURY LIABILITY LIMITS WHEN YOU SIGN THIS FORM. PLEASE READ CAREFULLY. Uninsured Motorist coverage provides for payment of certain benefits for damages caused by owners or operators of uninsured motor vehicles because of bodily injury or death resulting there from.Such benefits may include payments for certain medical expenses,lost wages,and pain and suffering,subject to limitations and conditions contained in the Coverage Agreement.For the purpose of this coverage,an uninsured motor vehicle may include a motor vehicle as to which the bodily Injury limits are less than your damages. Florida law requires that automobile liability coverage agreements include Uninsured Motorist coverage at limits equal to the Bodily Injury limits in your coverage agreement unless you select a lower limit offered by the Trust,or reject Uninsured Motorist entirely. Please indicate whether you desire to entirely reject Uninsured Motorist coverage,or,whether you desire this coverage at limits lower than the Bodily Injury Liability limits of your Coverage Agreement: a. I hereby reject Uninsured Motorist coverage. b.I hereby select the following Uninsured Motorist limits which are lower than my Bodily Injury Liability Limits: each person(enter limit if applicable) each accident c. I hereby select Uninsured Motorist coverage limits equal to my Bodily Injury Liability limits.(It you select this option disregard the bold face statement above.) ELECTION OF NON-STACKED COVERAGE (Do not complete if you have rejected Uninsured Motorist) You have the option to purchase,at a reduced rate,non•slacked(limited)type of Uninsured Motorists coverage,Under this form it injury occurs in a vehicle owned or leased by you or any family member who resides with you,this Coverage Agreement will apply only to the extent of coverage(if any)which applies to that vehicle in this Coverage Agreement.If an injury occurs while occupying someone else's vehicle,or you are struck as a pedestrian,you are entitled to select the highest limits of Uninsured Motorist coverage available on any one vehicle for which you are a Named Covered Party,covered family member,or covered resident of the Named Covered Party's household.This Coverage Agreement will not apply if you select the coverage available under any other Coverage Agreement issued to you or the Coverage Agreement of any other family member who resides with you. It you do not elect to purchase the non-stacked form,your Coverage Agreement limits)for each motor vehicle are added together (slacked)for all covered injuries.Thus,your Coverage Agreement limits would automatically change during the Coverage Agreement term if you increase or decrease the number of autos covered under the Coverage Agreement. I hereby elect the non-stacked form of Uninsured Motorist coverage. I understand and agree that selection of any of the above options applies to my liability Coverage Agreement and future renewals or replacements of such Coverage Agreement which are issued at the same Bodily Injury Liability limits.If I decide to select another option at some future time,I must le •• Trust or my agent know r ,' _ zs Signature t e 4-14',//?//61%) Name �w � cry 6 /2 Date S/! 1 Tho Oriel description o1 rewrapo oonta;ed n thus document's bong provided as an accorrrnoclaidn only end in not;mended to cover m do^,atiw ail Coverage Ageemanl forms rte.!10100 oompa;e and deta`.bd mlovrnalerb stases In ger ennem and hots ot coverage pease rarer Bradly l the Coverage Agreement documents Specimen tarns are avaiabha upon requeal. Print Date.7/30/2019 UM Form.rpt 1611 / 3 From: Katherine Schneider<kbschneider2000@yahoo.com> Sent:Saturday,August 17,2019 4:39:02 PM To: Edwin B Hubbard<hubbsbuflo@hotmail.com> Subject:Re: ARC/CDD applications Here's the language... When a request is received which is potentially involves the building of a new structure(buildings, driveways or alteration of a driveway,patios,sidewalks,gutters, and downspouts,existing drainage, new drain lines,dry wells,club amenities,dry or wet water retention areas,etc.)a representative of the Heritage Bay Community Development District(CDD)must be contacted for their review and approval. Within the Heritage Bay community,and as a critical part of the operation and performance of our surface water management system,there are many easement areas or right of way for access to the surface water management system as well as miles of street drain lines, Lake interconnects and outfall piping which cannot be disturbed, covered or altered due to compliance requirements of the CDD operating permit issued by the South Florida Water Management District. Upon receipt of a signed ARC application that could potentially need CDD approval it will immediately be sent to a Heritage Bay representative of the CDD for approval. In certain cases,this may delay ARC being able to place the application on the agenda although every effort will be made by both the CDD and ARC to facilitate the application in a timely fashion. Sent from my iPad, Kathy Schneider On Aug 17,2019,at 7:41 AM, Edwin B Hubbard<hubbsbuflo@hotmail.com>wrote: Ok, let's see how it works. I am all for expeditious processing. Any language I can review? Get Outlook for iOS From:Katherine Schneider<kbschneider2000@yahoo.com> Sent: Friday,August 16,2019 8:59:27 PM To: Edwin B Hubbard<hubbsbuflo@hotmail.com> Subject: Re:ARC/CDD applications Ed, I don't think anything will slip by Stephanie!She is more well versed on the issues then anyone on ARC. IF, by some strange reason something would slip by her and I receive it before you, I will immediately forward it to you. Please keep in mind that the purpose of this is to expedite applications for our residents and HOA's. Unless they need to go to your Regional Meeting group, I would hope the inspections would be done in a timely fashion. Sent from my iPad, Kathy Schneider On Aug 16,2019,at 2:30 PM, Edwin B Hubbard<hubbsbuflo@hotmail.com>wrote: Do you have a example of the language you are recommending so I can review with my board? 1 6 I 1 A 3 I think the process you have outlined is a good start. Let's see how it works and we can always recommend changes or tweaks. But....are you relying on Stephanie to make the call if CDD or not? I would assume things could slip thru and get to you folks who would hopefully recognize that we should have seen the request. Comments? Best, Ed Get Outlook for iOS From: Katherine Schneider<kbschneider2000@vahoo.com> Sent:Thursday,August 15,2019 5:07:18 PM To: Edwin B Hubbard<hubbsbuflo@hotmail.com> Subject: Re:ARC/CDD applications Ed, In discussions today during our guidelines workshop we came up with a solution or two that should help expedite our processes. Beginning immediately,when Stephanie receives an application that in any way could be a CDD issue she will immediately forward it to you.You will either tell her that it is not a CDD issue,you will look at proposal and approve or deny,or you will tell her it has to go to your governing board for consideration.Once you have signed off on application Stephanie will send it to ARC for vote. We will also be replacing much of our verbiage in our guidelines with yours. I think yours more clearly explains the details under which your board operates. Sent from my iPad, Kathy Schneider On Aug 13, 2019,at 8:09 PM, Edwin B Hubbard<hubbsbufloc hotmail.com>wrote: Kathy I have no issue with streamlining the process by forwarding a signed request to the CDD prior to it being placed on the agenda. But....who will be determining if it should go to the CDD for review/approvals??? It seems to me that it should be a ARC representative who makes this call as that representative should know the policy and the provisions which require CDD reviews; not necessarily someone in our Admin offices. I just don't want things to fall thru the cracks. Let me know what you think. Veranda 6 is on our Sept 5 agenda and we have all the ARC materials to review. Danielle Farese is aware of this. If we approve it I am assuming it will require legal language so installation will not be swift. I will keep you updated. Ed Get Outlook for iOS From: Katherine Schneider<kbschneider2000Ccilyahoo.com> Sent:Tuesday,August 13,2019 4:47 PM 1 6 I 1 A 3 To:hubbsbuflo@hotmail.com Subject:ARC/CDD applications Ed, Our committee will be re-examining our ARC guidelines and making revisions where necessary on Thursday. I have your verbiage to present but would like your opinion on the way the applications themselves are handled.As of now, I believe,applicant leaves ARC form with Stephanie in Administration.She forwards it either to us or to the proper HOA rep for their approval signatures. If ARC determines it may be of concern to CDD,we forward it to you.You(or I assume a member of the CDD)examines the proposal and either approves or denies the "project".Then the application is returned to ARC for our approval or denial. I just don't think this makes sense and could make it untimely for the applicant. We strive to accommodate all residents as quickly as possible so that no work is prolonged. Wouldn't it make much more sense for: A.Any drainage issues be first referred to CDD from Administration offices OR B.)as soon as ARC is supplied with a signed application(and before it becomes an agenda item like it is now)we forward to you and someone from CDD signs off or not BEFORE our deadline for agenda items. This deadline is 72 hours before the 2nd Thursday of every month. Also,was there ever a decision on Veranda 5's request for the paver area?If so,has anyone notified them of the decision. Thanks. Sent from my iPad, Kathy Schneider 16I1N3 HERITAGE BAY Community Development District Financial Report July 31, 2019 (Unaudited) Prepared by d INFRAMARK iniR!Si Rut iyR(!•nr�n4E��[n'S[4viCCS 1611I 3 HERITAGE BAY Community Development District Table of Contents FINANCIAL STATEMENTS Pages Balance Sheet-All Funds 1 Statement of Revenues,Expenditures and Changes in Fund Balance General Fund 2-3 Debt Service Fund 4 Construction Fund 5 SUPPORTING SCHEDULES Trend Report 6-7 Non-Ad Valorem Special Assessments 8 Cash and Investment Report 9 Construction Report Schedule 10 Requisitions List 11 -13 Bank Reconciliation 14 Check Register&Invoice Copies 15-22 1 6 1 1 h 3 HERITAGE BAY Community Development District Financial Statements (Unaudited) July 31, 2019 1 6 1 1 A 3 HERITAGE BAY Community Development District Governmental Funds Balance Sheet July 31,2019 SERIES 2018 SERIES 2018 DEBT CONSTRUCTION GENERAL SERVICE &ACQUISITION ACCOUNT DESCRIPTION FUND FUND FUND TOTAL ASSETS Cash-Checking Account $ 171,789 $ - $ - $ 171,789 Due From Other Funds - 118,187 - 118,187 Investments: Money Market Account 498,044 - - 498,044 Construction Fund - - 609,276 609,276 Interest Fund(A-2) - 13,724 - 13,724 Prepayment Account - 642 - 642 Reserve Fund - 393,256 - 393,256 Revenue Fund - 319,553 - 319,553 TOTAL ASSETS $ 669,833 $ 845,362 $ 609,276 $ 2,124,471 LIABILITIES Accounts Payable $ 8,853 $ - $ - $ 8,853 Accrued Expenses 451 - - 451 Due To Other Funds 118,187 - - 118,187 TOTAL LIABILITIES 127,491 - - 127,491 FUND BALANCES Restricted for: Debt Service - 845,362 - 845,362 Capital Projects - - 609,276 609,276 Assigned to: Operating Reserves 95,041 - - 95,041 Reserves-Erosion Control 14,687 - - 14,687 Reserves-Lakes 93,750 - - 93,750 Reserves-Loan 4,750 - 4,750 Reserves-Stormwater System 18,455 - - 18,455 Unassigned: 315,659 - - 315,659 TOTAL FUND BALANCES $ 542,342 $ 845,362 $ 609,276 $ 1,996,980 TOTAL LIABILITIES&FUND BALANCES $ 669,833 $ 845,362 $ 609,276 $ 2,124,471 Page 1 1 6 1 1 A 3 HERITAGE BAY Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending July 31,2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 400 $ 333 $ 6,178 $ 5,845 Hurricane Irma FEMA Refund - - 44,179 44,179 Interest-Tax Collector - - 1.087 1,087 Special Assmnts-Tax Collector 355,190 355,190 355.190 - Specials Assmnts-Lakes 30A&30B 60,923 60,923 60.923 - Special Assmnts-Reserves 31,250 31,250 31,250 - Special Assmnts-Discounts (17,895) (17,895) (16.333) 1,562 Other Miscellaneous Revenues - - 36.800 36,800 TOTAL REVENUES 429,868 429,801 519,274 89,473 EXPENDITURES Administration PIR-Board of Supervisors 12,000 10,000 6,000 4,000 FICA Taxes 918 765 459 306 ProfServ-Dissemination Agent 1,500 1,250 1,250 - ProfServ-Engineering 14,000 11,667 21,257 (9,590) ProfServ-Legal Services 10,000 8,333 19,740 (11,407) ProfServ-Mgmt Consulting Sery 44,972 37,477 37,477 - ProfServ-Property Appraiser 6,710 6,710 6,710 - ProfServ-Special Assessment 6,200 6,200 6,200 - ProfServ-Web Site Maintenance 1,000 833 833 - Auditing Services 3,914 3,914 5,800 (1,886) Postage and Freight 2,500 2,083 636 1,447 Insurance-General Liability 15,389 15,389 7,750 7,639 Printing and Binding 1,339 1,116 1,491 (375) Legal Advertising 3,700 3,083 945 2,138 Misc-Bank Charges 100 - 1 (1) Misc-Assessmnt Collection Cost 8,948 8,948 8,621 327 Misc-Web Hosting 900 750 1,612 (862) Office Supplies 100 - - - Annual District Filing Fee 175 175 175 - Total Administration 134,365 118,693 126,957 (8,264) Page 2 161113 HERITAGE BAY Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending July 31,2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Field ProfServ-Field Management 12,688 10,573 17,230 (6,657) R&M-Contingency 198 165 - 165 Total Field 12,886 10,738 17,230 (6,492) Lakes and Ponds Contracts-Lake and Wetland 71,200 59,333 56,000 3,333 Contracts-Water Analysis 9,861 8,218 5,600 2,618 Contracts-Water Quality 27,700 27,700 27,700 - Contracts-Lakes 30A&30B 12,000 10,000 14,000 (4,000) Contract-Sediment Testing 6,675 6,675 6,675 - R&M-Aquascaping 8,500 7,083 1.000 6,083 R&M-Stormwater System 4,000 3,333 4,000 (667) R&M-Lake Erosion 84,713 70,594 58.400 12,194 R&M-Contingency 8,263 6,886 5,250 1,636 Impr-Lake Bank Restoration - - 40.400 (40,400) Reserve-Lakes 31,250 31,250 - 31,250 Reserve-Stormwater System 18,455 18,455 33.600 (15,145) Total Lakes and Ponds 282,617 249,527 252,625 (3,098) TOTAL EXPENDITURES 429,868 378,958 396,812 (17,854) Excess(deficiency)of revenues Over(under)expenditures - 50,843 122,462 71,619 Net change in fund balance $ - $ 50,843 $ 122,462 $ 71,619 FUND BALANCE,BEGINNING(OCT 1,2018) 419,880 419,880 419,880 FUND BALANCE,ENDING $ 419,880 $ 470,723 $ 542,342 Page 3 1 6 1 1 A 3 HERITAGE BAY Community Development District Series 2018 Debt Service Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending July 31,2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ - $ - $ 15,182 $ 15,182 Special Assmnts-Tax Collector 1,689,155 1,689,155 1,689,156 1 Special Assmnts-Discounts (67,566) (67,566) (61,669) 5,897 TOTAL REVENUES 1,621,589 1,621,589 1,642,669 21,080 EXPENDITURES Administration ProfServ-Arbitrage Rebate 600 600 600 - ProfServ-Property Appraiser 25,337 25.337 19,629 5,708 ProfServ-Trustee Fees 5,157 5.157 7,655 (2,498) Misc-Assessmnt Collection Cost 33,783 33,783 32,550 1233 Total Administration 64,877 64,877 60,434 4,443 Principal Debt Retirement 990,000 990,000 990,000 - Principal Prepayments - - 5,000 (5,000) Interest Expense 597,305 597,305 597,305 - Total Debt Service 1,587,305 1,587,305 1,592,305 (5,000) TOTAL EXPENDITURES 1,652,182 1,652,182 1,652,739 (557) Excess(deficiency)of revenues Over(under)expenditures (30,593) (30.593) (10,070) 20,523 OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance (30,593) - - - TOTAL FINANCING SOURCES(USES) (30,593) - - - Net change in fund balance $ (30,593) $ (30,593) $ (10,070) $ 20,523 FUND BALANCE,BEGINNING(OCT 1,2018) 855,432 855,432 855,432 FUND BALANCE,ENDING $ 824,839 $ 824,839 $ 845,362 Page 4 1 6 1 1 A 3 HERITAGE BAY Community Development District Series 2018 Construction and Acquisition Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending July 31,2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ - $ - $ 13,070 $ 13,070 TOTAL REVENUES - - 13,070 13,070 Construction in Progress - - 116,661 (116,661) Total Construction In Progress - - 116,661 (116,661) TOTAL EXPENDITURES - - 116,661 (116,661) Excess(deficiency)of revenues Over(under)expenditures - - (103,591) (103,591) Net change in fund balance $ - $ - $ (103,591) $ (103,591) FUND BALANCE,BEGINNING(OCT 1,2018) - - 712,867 FUND BALANCE,ENDING $ - $ - $ 609,276 Page 5 1 6 1 1 A 3 HERITAGE BAY Community Development District Supporting Schedules July 31, 2019 1611A3 ti 4e�� a� �� � Cp� c9�p� aQo O O O O. 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O LL d 0O V N d (-3 E f,a) 6 0 V3 EA (fl EA EA 69 EA to EA EA EA EA EA O LL (0 V N M U) 0 N- N U) CO CO O N CO CO m N U) U) CO N ' CO V d 00 Q C 6) C (C O O V V v V co 3 N N CV IN O v C E Z En d0 0- EA EA EA (A EA EA EA EA EA EA EA EA (A .- M a) O a0 0) o) V O V N- CO IN O N N N CO U) M N U) A- MV' O V 6) A- U) CO CO N CO N (0 „6M 3 'O O O N U) Lri V V V N r 0� r O (y N V co cd O v Q 1 0 aU N Z in Z Q Cf J 0 F C w EA EA 69 69 (A (A N (n (n (1) (n M EA W F U C o V 0) E y (u , CO CO 00 00 (b rn rn 0) CS) rn 0) 0) W O a Y > E o Q J J CD QO N a0 O (D M W (D V N- W J N co V N U O O M N O N O N N O O FQ- U) CO Q (CO " 0 0 0 0 0 0 0 U D m o ~ fiq C F0— E W 0sx S 0 1611A3 HERITAGE BAY Community Development District Cash and Investment Balances July 31, 2019 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE GENERAL FUND Operating Checking Valley National Bank N/A 0.00% $ 171,789 Money Market Account BankUnited N/A 1.30% 498,044 Subtotal General Fund 669,833 DEBT SERVICE FUND Series 2018 Constr and Acq Fund US Bank N/A 0.00% 609,276 Series 2018A2 Interest Fund US Bank N/A 0.00% 13,724 Series 2018 PrePayment Fund US Bank N/A 0.00% 642 Series 2018 Reserve Fund US Bank N/A 0.00% 393,256 Series 2018 Revenue Fund US Bank N/A 0.00% 319,553 Subtotal Debt Service 1,336,450 (1) Total $ 2,006,284 Note(1) Invested in First American Obligation Fund Report Date.8/15/2019 Page 9 1611A3 HERITAGE BAY Community Development District Series 2018 Construction Report Construction Report June 30,2019 Deposit to 2018 Acquisition and Construction Account(Amount from 6130/2019) $ 3,461,202 Requisitons (Please see Requisition List) Requisitions Total 2,880,982 Less Requisitions paid in FY17 28,232 Total Requisitions for FY18 2,669,228 Total Requisitions for FY19 183,522 Sub-Total $ 580,219 Interest and transfers in Construction and Acquisition Account 29,057 Balance in Construction 8,Acq Account as of June 30,2019 $ 609,276 Report Date: 8/15/2019 Page 10 1 :� I ,Ga 3 ti a_ a r N C 0 _ () 7 LU C' I co co co CO co CO co co c0 OD 0) CO CO 0) CO CO 00 CO 0) co c0 co co co 0) oo co 0) 0) CO U o E E E E E E E E E 'EE E E 'E E E E E E EEEEE E E E u_ N N N (N N N N N N N N N N N N N N N N N N N N N N N N N N N CO Q) (n CD 00 CD CD CA CD CO CD O O (0 O CD CO CO c0 CO O O O O O O O O O O O Q N N N N N N N N N N N N N N N N N N N (\ L7 `Q7 N N N c N N N CT) O W CO (O CO (0 CO (O (D (- - r- N- (- r- f` N- f- I- N- r- N- r- r- N- N- r N- r- t` (` N- N H (1) Q CO O C) 00 N N N (U)N NN O O 4N) O O O (O 0) O O CV O 0) (0 (NO O N O) (n O N () U) co O C) 00 N CO C[) N N- 0) O O V co O (n N- W N O (n • 0) N «) CO N N CO CO O (() (O V V CO OO CD O O V N 0 u) N- co CO co • (0 4 N (h (n CO co (0 co N O V co (n co N- O O CD O N CO N- I- (7CO CO CO O N O W •- V 0) (O T (n N r- .- V N co z O r-- N 0 2 (n EA Et) to CO El) EA co to U) CO CO U) U) (1) U) (/) U) (1) (!) 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N- CO 00 00 CO c0 co N 00 C a LL LL W 0 IJJ 1 0 CC to to 16 1 1A 3 Heritage Bay CDD Bank Reconciliation Bank Account No. 9727 Valley National Bank-GF Statement No. 07/19 Statement Date 7/31/2019 G/L Balance(LCY) 171,789.41 Statement Balance 221,515.66 G/L Balance 171,789.41 Outstanding Deposits 0.00 Positive Adjustments 0.00 - Subtotal 221,515.66 Subtotal 171,789.41 Outstanding Checks 49,726.25 Negative Adjustments 0.00 Differences 0.00 Ending G/L Balance 171,789.41 Ending Balance 171,789.41 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 7/30/2019 Payment 3523 COLEMAN,YOVANOVICH&KOESTER,P.A. 1,276.25 0.00 1,276.25 7/30/2019 Payment 3524 CPH,INC 13,850.00 0.00 13,850.00 7/30/2019 Payment 3525 M R.I.UNDERWATER SPECIALISTS,INC 34,600.00 0.00 34,600.00 Total Outstanding Checks 49,726.25 49,726.25 Page 14 1 6 1 1 A 3 8a § aaam > & aaa q ` , § % \ § & 7 § k \ k § k § < � � � m " - ® _ / in / \ 929 $ 7 $ { \ § d § 2 / 0 6 • 2 \ \ 8 \ 222 $ 8 \ 0 ) ) | \ ! ! - § + ! \ 0 ƒ rE0E2 / 5U) , l ] 8 / kk . ._ 1.113. 48 Fc . _ ! § ; ; § k ) go ) 3k O § § § § / 0aa0 01 CV 9 CO E § 173 0 § ! le N ( ( � � { oz / ) � 0 - - \ 22 me �2\ ( ) \ ( / k - co ® 22 E ce ` UJw W ; - • nkl ± E22 � j / ) ) � & /�/ 22 ; & § 9 } 2 ¥ # 99 20 kp2 020 , \ \ \ 2g § § } ■ 6w0 . � 2 ��k / .4 ) -10 -3 § \ 7 / § § § \ a E , - 0 U — OCDDJE28 ( A ) ICO0 000 ZZZ z . . . zz \ # 2 EEE ® A G # / Wz Ww n- ) muJuuim ! § mE § § m * ° ee < < aj a2 % % W2 $ 0 m 0 ` - \ ( 22 ƒ 22 01 CO EE § 0 \ 552 } x / ¥ \ \ T 000 -1U0022 101 § \ Ch } 0 \ } cr, CO - { a { ~ 28888888888 Z R , e 0 � Z G � § § § § � § to CO § § k # ( , , co w COk w 888888888888 16 1 1M 3 Copeland Southern Enterprises Inc. . � . 1668 Many Road, North Fort Myers, FL, 33903 Phone: 239-995-3684 Fax: 239-995-0058 Email: copelandsei@aol.com INVOICE#205 DATE: 06-17-2019 To:Heritage Bay CDD,C/O Inframark Luskin Fairelotit I CAM,CDM I District Manager 5911 Country Lakes Drive Fort Myers, FL 33905 Office:239-245-7118 EXT.306 F.O.B. SALESPERSON P.O. NUMBER REQUISITIONER SHIPPED VIA POINT DUE DATE Scott Copeland 06-17-19 QUANTITY DESCRIPTION LINE ITEM TOTAL S End Lake 21 x 90 ft. Lake 21 Restoration of a 90 ft area with Coconut Erosion Blanket. Line Item 11 $3,775.00 Lake 4,22"Drain. Lake 4 Restoration of 8 R.with Coconut Erosion Blanket&22 Inch Catch C.O.001 $7,575.00 Basin and 8 inch drain installed in Swale by South End of Bridge. • SUBTOTAL $ 11,350.00 SALES TAX ' 0.0 SHIPPING&HANDLING 0.0 TOTAL DUE $ 11,350.00 Make all checks payable to Copeland Southern Enterprises Inc. If you have any questions concerning this invoice, please contact Scott. THANK YOU FOR YOUR BUSINESS! Page 16 1611A3 Copeland Southern Enterprises Inc. 1668 Many Road, North Fort Myers, FL, 33903 Phone: 239-995-3684 Fax: 239-995-0058 Email: copelandsei@aol.com INVOICE 20 DATE: 06-19-20199 To:Heritage Bay CDD,CIO Inframark 1uaIir Faircloth CAM,CDM District Manager 5911 Country Lakes Drive Fort Myers, FL 33905 Office: 239-245-7118 EXT. 306 F.O.B. SALESPERSON P.O. NUMBER REQUISITIONER SHIPPED VIA POINT DUE DATE Scott Copeland 06-19-19 QUANTITY DESCRIPTION LINE ITEM TOTAL 'terrace I &2 Camera Viewing of 6"Gutter Drains into lake 5 for 10265,75,85,95 Heritage 2 Hour(a; $275.00 Ray Blvd.to Locate damaged or root blockages on Rear Drainage System. $275.00 2 Hours over Camera Viewing over the first 2 hours. $ 150.00 $150.00 Per Hour • SUBTOTAL $575.00 SALES TAX 0.0 SHIPPING& HANDLING 0.0 TOTAL DUE $575.00 Make all checks payable to Copeland Southern Enterprises Inc. If you have any questions concerning this invoice, please contact Scott. THANK YOU FOR YOUR BUSINESS! Page 17 1 6 11A3 Copeland Southern Enterprises Inc. 1 II VOICE 1668 Many Road, North Fort Myers, FL, 33903 Phone: 239-995-3684 Fax: 239-995-0058 INVOICE#207 Email: copelandsei@aol.com DATE: 06-22-2019 To:Heritage Bay CDD,CIO Inframark .Justin hairciotIs CAM,CDM I District Manager 5911 Country Lakes Drive Fort Myers,FL 33905 Office:239-245-7118 EXT.306 F.O.B. SALESPERSON P.O. NUMBER REQUISITIONER SHIPPED VIA POINT DUE DATE Scott Copeland 06-22-19 • QUANTITY DESCRIPTION LINE ITEM I TOTAL E End Lake 26 Lake 26 Restoration of a 143 ft.area with Coconut Erosion Blanket&Sod Line Itcm12 , $5,575.00 E End Lakc 27 Lake 27 Restoration of 147 ft.with Coconut Erosion Blanket&Sod ; Line ltem13 $5,775.00 Total= ; $ 11,350.00 • • Contract Discount for all 13 Location Repairs at Once. $ 3.300 00 SUBTOTAL $8,050.00 SALES TAX 0.0 SHIPPING & HANDLING 0.0 TOTAL DUE $S.050.00 Make all checks payable to Copeland Southern Enterprises Inc. If you have any questions concerning this invoice, please contact Scott. THANK YOU FOR YOUR BUSINESS! Page 18 1 6 11A3 Coleman, Yovanovich& Koester, P.A. Northern Trust Bank Building 4001 Tamiami Trail North, Suite 300 Naples, Florida 34103-3556 Telephone: (239)435-3535 Fax: (239)435-1218 Page: 1 Heritage Bay CDD July 22,2019 c/o Inframark File No: 6176-001M 210 N. University Dr. Suite 702 Statement No: 54 Coral Springs FL 33071 Attn: Justin Faircloth Gen Rep SENT VIA EMAIL TO: inframark@avidbill.com Previous Balance $1,020.00 Fees Hours 06/03/2019 AMK Continue research re:ADA compliance and continue work on initial draft of memorandum. 1.50 187.50 GLU Review summary on ADA website issues; Follow-up and review same. 0.90 292.50 06/04/2019 AMK Additional research and work on ADA memorandum. (no charge) 06/05/2019 GLU Review agenda for Board of Supervisors meeting; Finalize memo on website and ADA issues; Draft email correspondence to Justin Faircloth on website website and ADA matters 0.90 292.50 06/14/2019 GLU Review and respond to email correspondence from Stella Matevosyan on request for audit update. 0.10 32.50 06/20/2019 GLU Brief review of meeting summary from Manager 0.10 32.50 06/26/2019 GLU Initial review of email correspondence from Justin Faircloth on FEMA matter; Telephone conference with Justin Faircloth on same. 0.50 162.50 06/27/2019 GLU Review and respond to email correspondence from Justin Faircloth on FEMA and access issues 0.25 81.25 06/30/2019 GLU Review and respond to email correspondence from Diane Manza on budgets notices and resolutions; Review and comment on same. 0.60 195.00 Professional Fees through 07/22/2019 4.85 1,276.25 Total Current Work 1,276.25 Payments Total Payments Through 07/22/2019 -570.00 Page 19 1 6 1 1 A 3 Page: 2 Heritage Bay CDD July 22, 2019 File No: 6176-001M Statement No: 54 Gen Rep Balance Due $1,726.25 Page 20 16 11A 3 @ , g 500 West Fulton Street Invoice Sanford,Florida 32771 Phone:407.322.6841 Justin Faircloth July 1.2019 Heritage Bay Community Development District Project No: H13610 CIO INFRAMARK Invoice No: 114801 210 N.University Drive Suite 702 Coral Springs,FL 33071 Water Quality Monitoring Events-October 2018 and April 2019 Lake Sediment Metals Anaylsis and Report Professional Services through June 16.2019 Fee Percent Previous Fee Current Fee Billing Phase Fee Complete Billing Billing October 2018 Water 13,850.00 100.00 13,850.00 0.00 Quality April 2019 Water Quality 13,850.00 100.00 0.00 13,850.00 Monitoring October 2018 Sediment 6,675.00 100.00 6,675.00 0.00 Sampling Total Fee 34,375.00 20,525.00 13,850.00 Total Fee 13,850.00 Total this Invoice $13,850.00 ENV-2 April 2019 Water Quality Monitoring Event and Report CPH sampled salinity,conductivity,temperature,dissolved oxygen,pH for one(1)event within 29 lakes within the development boundaries.CPH collected one(1)sample for each parameter to include Chlorophyll a,Total Nitrogen and Total Phosphorus within 29 lakes.CPH prepared a report of results discussing the monitoring event and laboratory results and provided the report to the Client CPH,Inc. � r' Page 21 Vs' tv - . C p h . o r h . , 0 in 16113 M.R.I. Underwater Specialists, Inc. 17891 Wetstone Road *.*.***.*.k• * x * « North Fort Myers, FL. 33917 •".«««.«* -1\ 239-984-5241 Office �. 239-707-5034 cell 239-236-1234 fax Date Invoice# 7/9/2019 1209 Bill To: Invoice Due Date: 8/8/2019 Heritage Bay CDD Inframark, LLC Job Name 5911 Country Lakes Drive P.O. No. Terms Fort Myers, FL 33905 Storm Structure Cleaning Net 30 25%or more Quantity 1 Description Rate Amount 1 'Total cost to clean all structures inspected and found to contain 34,600.00. 34,600.00 25% or more sand,debris and blockage found during the 2018 jinspection of the Heritage Bay Community(excluding structures 1#231,#233,#308 and#130).This price includes all labor,material and equipment needed to complete this job. Total $34,600.00 All Invoices are due within 30 days. Payments recieved after 30 days will have a Payments/Credits $0.00 10% late fee. 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C1 p F- 16 1 1I NOTICE OF MEETING SCHEDULE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The Board of Supervisors of the Heritage Bay Community Development District will hold their meetings for Fiscal Year 2019/2020 in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples Florida, at 9:00 a.m. as follows: October 3,2019 November 7,2019 December 5, 2019 January 2,2020 January 30,2020 March 5,2020 April 2,2020 May 7,2020 June 4,2020 July 2,2020 August 6,2020 September 3,2020 The meetings are open to the public and will be conducted in accordance with the provision of Florida Law for Community Development Districts. The meetings may be continued to a date,time,and place to be specified on the record at the meeting. There may be occasions when one or more Supervisors will participate by telephone. Any person requiring special accommodations at these meetings because of a disability or physical impairment should contact the District Manager's Office at least forty-eight (48) hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Manager's Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made,including the testimony and evidence upon which such appeal is to be based. Justin Faircloth District Manager 1611A3 INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES Heritage Bay CDD 08/26/19 — Field Management Report www.intramarkims.com Inspected on:8/26/19 and 8/29/19 by:Tim Hall 1611A3 1. Lake Management The water levels are still high as a result of our summer rains.Though no standing water was noted on the golf course during this inspection. No flow issues with the storm water system were noted.Views of submerged vegetation were limited by higher water levels and denser algal mats on a few of the lake edges. Additional lake maintenance information is found below; all lake issues are low density unless otherwise noted. a. Algae on Lakes: Algae was noted on all but a couple of the lakes. Densest concentrations were on lakes 4 and 6 and 19. ;-: 1:; ,r - may 4,-,...:` 4--.,_-..v• _7' t.::: - :,I,,,,, ' ' .---'4 .4.17.-4,‘- ..--,,,,,,,:-.,r_ : ::iF,Fist- : -,-1 is, l.dC.6 a�' '14°b. .,' E 1 Lake 4 Lake 19 b. Littorals: I. Alligator Flag in Lakes: No issues no, ted. Plant on Lake 8 had been treated E „ f ,' � � �y '^8 yam.€`�'!Asa�*. N C. Rocks: Willow seedlings noted in_7,,cks in northwest corner of Lake 30A. 3krt5 .'" .--,i-L'' ,. 9 ' r'r 4 F't a sh -`K z s:. `+l 1 Inframark Monthly Management Report 16 1 1 A 3 d. Weeds: Alligator Weed in Lakes: No new issues observed. ii. Brazilian Pepper: No new issues observed. iii. Cattails in Lakes: No new issues observed Climbing Hemp Vine in Lakes: No issues observed. Dollar Weed in Lakes: No issues observed. ,/ Hydrilla in Lakes: No issues observed. Illinois Pond Weed in Lakes: Moderate amount of Illinois Pond Weed in several lakes. Observed emergent or almost emergent in Lakes 4,5,9, 10, 11, 12, 14, 16, 19,20,30A and 30B. 1*' , .A: ^ 7,3 ';''.' ,,, .42-f,-. ."..-",----,_..-, .i .,„w.,..,,..Vp, •-...1,... .;,$14...,- irA, z mss":,;„ ,, •=:.m-.-.4.,,,,,, J*a d, a." z, 4 `i _ fite� , , , '' } Lake 9 Lake 19 1 Palms on Lake Banks: Palm observed along Lake 11 west bank. '1 x t f`'. ' ' , $43/tif"..i& ttil,,, , 'i :i iitkitos! I '''''-'.''':IC ill- k4i)Lit2 Al ''-'4' ''''' - '''11 i yV ' l Y� . Lake 29 Inframark Monthly Management Report 2 1 6 I 1 A 3 i': Red I udwigia in Lakes: Minor amounts noted in Lakes 1, 2,8, and 29 , ... ,e `. ,tom.,. Lake 1 Sedges in Lakes: No issues observed. Spatterdock/Lily Pads in Lakes: Nymphaea noted in Lakes 1,3,and 12. .w - .r. 1': tso, 6 -1/4.'2, Lake 3 Lake 12 1 1 orpedo Grass in Lakes: In small amounts around lakes 5,6, 10, 11, 12, 15, 16, 18, 19, 20, 23,24,27,29,and 30 B. l; . Lake 11 Lake 23 Inframark Monthly Management Report 3 1 6 1 1 A 3 Lake 30 B northeast. littoral� area has t been treated for torpedo grass. F ,, * u f •jy-'{�j . �,g ,-/t� n P`t $ t it August 2019 July 2019 . Various Submerged weeds in Lakes: Chara noted in Lake 2 Lake 10 e. Trash in Lakes: Bottle noted floating in Lake 5. Can noted floating in Lake 6. Piece of drain pipe floating in south end of Lak',4 = VT'S* e 11 .t t rr�1 • f Lake 5 Lake 11 Inframark Monthly Management Report 4 1 6 1 1 A 3 1. Bulkheads: No issues noted. g. Clippings in Lakes:Cuttings from cordgrass and Fakahatchee grass floating in several lakes. f n 1 •, y r Lake 5 2. Lake Bank Erosion a. Lake 5: Area around pipe that was repaired last year near cart path seems to have blown out. r •?`"respj Jt� T" ` tt . ' r' v.kt '4'..4t.)`:.-i,.:1 ' 4-. - _ ,,.„ .....,, ,..„.,.,,....-,,,,,,,,.-.,s.: ... , , ,,, , ,,,t,. . ,..N-„,. ..11,,,," ...,`,' 's:;. Lake 22:Minor erosion by rock and central sluice way. hs M '4,- '4'.-.. t-�'r a Inframark Monthly Management Report 5 1 6 1 1 A 3 3. Storm Drainage System Control Structures: i. Basin 1: Control Structure L3/L10 was flowing strongly. ii. Basin 2: Control Structure L6/L20 was flowing strongly. Control Structure L12/L20 was flowing strongly. iii. Basin 3: Control Structure L25L30 was flowing strongly. iv. Basin 4 &5: Control Structure L28/L30 was not flowing but at equilibrium over top of baffle. v. Basin 6:Control Structure L30/C00O3 was flowing very strongly. Control Structure L30/C00O2 was flowing very strongly. Drains: No issues noted. All drains seem to be open and working well. Roadway Catch Basins: No issues observed. Catch Basins: No issues noted. Inter-Connect/Drain Pipes: No new issues observed Illicit Discharges: No issues observed. Lake Drainage Pipes: No new issues observed 4. Fish/Wildlife Observations: Z Bass N Bream n Catfish Gambusia Egrets Herons H Coots fl Gallinules FAnhinga Cormorant _ Osprey n Ibis n Wood stork n Otter N Alligators Snakes f Turtles I f Other: Turkeys 5. Residential Complaints/Concerns: None reported. Inframark Monthly Management Report 6 16I1h3 6. Non-CDD Issues: Dirt piled along bank at south end of Lake 20 does not have any silt screen or turbidity barrier to prevent run-off into the lake. Inframark Monthly Management Report 7 16 $ 1 / 3 MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday,September 5,2019 at 9:00 a.m. in the Heritage Bay Clubhouse,10154 Heritage Bay Boulevard,Naples, Florida. Present were: Edwin Hubbard Chairman John May Vice Chairman Dennis Gagne Assistant Secretary(via telephone) Donna Hunter Assistant Secretary Jack Arcurie Assistant Secretary Also present were: Justin Faircloth District Manager Jeffrey Satfield CPH Albert Lopez CPH Danielle Farese Cambridge Property Management The following is a summary of the actions taken at the September 5, 2019 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Call to Order Mr. Faircloth called the meeting to order and called the roll. On MOTION by Ms.Hunter seconded by Mr.May with all in favor Mr. Gagne was authorized to attend the meeting and vote via telephone. SECOND ORDER OF BUSINESS Approval of Agenda • A memorandum from District Counsel regarding Collier County Local Mitigation Strategy was distributed. On MOTION by Mr.May seconded by Mr.Arcurie with all in favor the agenda was approved. 16 11N 3 September 5,2019 Heritage Bay CDD THIRD ORDER OF BUSINESS Public Hearing to Consider the Adoption of the Budget for Fiscal Year 2020 • Open Public Hearing for Public Comment On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in favor the fiscal year 2020 budget public hearing was opened for public comment. • Close Public Hearing for Public Comment Hearing no public comment, On MOTION by Mr. Hubbard seconded by Mr. May with all in favor the fiscal year 2020 budget public hearing was closed. • Resolution 2019-3 Adopting the Fiscal Year 2020 Budget On MOTION by Mr. Hubbard seconded by Mr. May with all in favor Resolution 2019-3 relating to the annual appropriations of the District and adopting the budget for the fiscal year beginning October 1, 2019, and ending September 30, 2020, and referencing the maintenance and benefit special assessments to be levied by the District for said fiscal year; and providing for an effective date was adopted. • Resolution 2019-4 Levying Non-Ad Valorem Maintenance Special Assessments On MOTION by Mr. Hubbard seconded by Mr. May with all in favor Resolution 2019-4 levying and imposing non-ad valorem maintenance special assessments for the Heritage Bay Community Development District and certifying an assessment roll for fiscal year 2019/2020; providing a severability clause; providing for conflict and providing an effective date was adopted, FOURTH ORDER OF BUSINESS Public Comment on Agenda Items • Danielle Farese, Cambridge Property Management, commented on the request from Veranda VI. 9 16 I 1 IA September 5,2019 Heritage Bay CDD FIFTH ORDER OF BUSINESS Engineer's Report A. Project Summary i. Q.E.Open Items for Completion • Staff provided a summary of the various projects. ii. Q.E.Bridge Quadrant Quantities List Review • The Q.E. Lake 30A supplemental change orders were discussed. iii. Clubhouse Dry Retention Modification Update • Mr. Hubbard reported on the retention modification project. iv. Veranda 5 Project Update—Installation of Outfall Improvements • Mr. Lopez provided an update on his meeting with Copeland Southern to discuss the project. CPH agreed with the project if there are no cost increases. SIXTH ORDER OF BUSINESS Attorney's Report A. Resolution 2019-5 Approving, Adopting,& Demonstrating Participation in a Local Mitigation Strategy • The memorandum regarding Collier County Local Mitigation Strategy and participation in a local mitigation strategy was discussed. • Mr.Gagne will attend the quarterly meetings and Mr.Arcurie will be the alternate attendee. On MOTION by Mr.Arcurie seconded by Mr.May with all in favor Resolution 2019-5 approving, adopting and demonstrating participation in a local mitigation strategy; providing for severability,conflicts and an effective date was adopted. B. FEMA Update& Appeal • Staff provided an update noting an appeal was filed. The State has 60 days to respond to the appeal and provide a recommendation to FEMA. SEVENTH ORDER OF BUSINESS Lake & Wetland Management Monthly Inspections and Service Reports • The August Lake&Wetland Inspection and Service Reports were reviewed. A. Project Updates • An update was provided and lake maintenance was discussed. Priority should be to cut and then proceed with clean up. I 1 6 1 1 A 3 September 5,2019 Heritage Bay CDD B. Bathymetric Survey Maps — Next Steps & Timing for Control of Illinois Pond Weed • Mr. Hubbard provided an update noting he sent letters and no response has been received. The Board requested proposals be obtained to install three markers in lake 30B and one buoy regarding the newly established maintenance boundaries. EIGHTH ORDER OF BUSINESS Old Business A. Campus Suite ADA Website Compliance Proposal • A proposal from Campus Suite regarding website ADA compliance was discussed. • Discussion ensued on compliance at minimum cost to the District. On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in favor the District Manager was authorized to begin negotiation with Campus Suite to determine cost;and to involve District Counsel in narrowing down the number of documents required in an agenda package; and what must be maintained on the website from a legal perspective. B. Veranda VI ARC Request • Mr. Hubbard provided an update on the request for patio installation between two garages for buildings 10299 and 10303 which wilt sit over a drainage structure. • Discussion ensued and the Board voiced concern on setting a precedent for future similar requests. The record will reflect Mr. May left the meeting. • Ms.Farese commented on the request and concerns of the Board. • After further discussion,there was not Board support to have this proceed and the item was not approved. The record will reflect Mr. Satfield and Mr. Lopez left the meeting. NINTH ORDER OF BUSINESS New Business A. FY 2020 Insurance Renewal • The fiscal year 2020 Insurance renewal with PRIA was discussed. 4 1611 " 3 September 5,2019 Heritage Bay CDD On MOTION by Ms. Hunter seconded by Mr. Arcurie with all in favor the renewal of the PRIA insurance policy including two-year coverage was approved. B. Heritage Bay ARC & CDD Review/Approval • Mr. Hubbard provided an update reviewing document verbiage with the Board. TENTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the August 1,2019 Meeting Mr. Faircloth stated each Board member received a copy of the minutes of the August 1, 2019 meeting and requested any additions,corrections or deletions. On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in favor the Minutes of the August 1, 2019 meeting were approved. B. Acceptance of Financials On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor the July 31, 2019 Financial Statements and Check Register were accepted. C. Discussion of Fiscal Year 2020 February Meeting Date • The fiscal year meeting schedule was discussed. On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor to move the February 6,2020 meeting date to January 30,2020 was approved. D. Field Manager's Report • The Field Manager's Report for inspection conducted on August 26,2019 was reviewed. • Repairs to Lake 14 and 21 were discussed. On MOTION by Mr. Arcurie seconded by Mr. Hubbard with all in favor to proceed with repairs in an amount not to exceed$6,000 for Lake 14 and Lake 21 to install filter fabric and rip rap was approved. 5 16I1N3 September 5,2019 Heritage Bay CDD E. Follow Up Items • Updates were given on the various projects/open items. • It was noted that Inframark has successfully negotiated a contract with The Quarry CDD. • Mr. Faircloth reported on his contact with Mr. Miller regarding his concerns about the District's methodology. Mr. Miller indicated he would be contacting his attorney. ELEVENTH ORDER OF BUSINESS Supervisor Comments • None TWELFTH ORDER OF BUSINESS Chairman's Comment • Mr. Hubbard inquired about the Quarry Preserve signage. THIRTEENTH ORDER OF BUSINESS Audience Comments • None FOURTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Hubbard seconded by Ms. Hunter with all in favor the meeting was adjourned at 11:30 a.m. 12. /� +ttin Faire oth Edwin Hubbard secretary Chairman 6 1611A3 Heritage Bay Community Development District Board of Supervisors n Edwin Hubbard,Chairman n.Justin Faircloth,District Manager o John May,Vice Chairman o Gregory Urbancic,District Counsel o Dennis Gagne,Assistant Secretary o Jeffrey Satfield,District Engineer o F.Jack Arcurie,Assistant Secretary Donna Hunter,Assistant Secretary Regular Meeting Agenda October 3,2019—9:00 a.m. 1. Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Engineer's Report A. Project Summary i. Q.E.Open Items for Completion ii. Clubhouse Dry Retention Modification Update iii. Establishment of Date for 2020 Water Sampling&Testing 5. Attorney's Report 6. Lake&Wetland Management Monthly Inspections and Service Reports A. Bathymetric Survey Maps—Next Steps&Timing for Control of Illinois Pond Weed i. Review of Proposed Boundary Markers in Boulder Lake 7. Old Business 8. New Business A. Spending Resolution Discussion 9. Manager's Report A. Approval of the Minutes of the September 5,2019 Meeting B. Acceptance of Financials C. Approval of Fiscal Year 2019 Audit Engagement Letter D. Field Manager's Report E. Follow Up Items i. FEMA Update—Ratification of Funding Agreement Z1133-1 ii. Campus Suite Contract Update iii. LMS Update iv. Lake 14&21 Erosion Repair Update 10. Supervisors'Reports,Requests,and Comments 11. Chairman's Comment 12. Audience Comments 13. Adjournment The next meeting is scheduled for November 7,2019 District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Bay Clubhouse Coral Springs,FL 33071 10154 Heritage Bay Boulevard 954-603-0033 Naples,FL 1611h3 Text of Ad: 09/1012019 NOTICE OF MEETING SCHEDULE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The Board of Supervisors of the Heritage Bay Community Devel- opment District will hold their meetings for Fiscal Year 2019/2020 in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples Florida,at 9:00 a.m.as follows: October 3,2019 November 7,2019 December 5,2019 January 2,2020 January 30,2020 March 5,2020 April 2,2020 May 7,2020 June 4,2020 July 2,2020 August 6,2020 September 3,2020 The meetings are open to the public and will be conducted in accordance with the provision of Florida Law for Community Development Districts. The meetings may be continued to a date,time, and place to be specified on the record at the meet- ing. There may be occasions when one or more Supervisors will par- ticipate by telephone. Any person requiring special accommodations at these meetings because of a disability or physical impairment should contact the District Manager's Office at least forty-eight (48)hoursrior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955- 8771 (TTY) / 1.800-955.8770 (Voice), for aid in contacting the District Manager's Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the pro- ceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Justin Faircloth District Manager Sept 20,2019 No. 3784770 16I1N3 11111.1111 atilt 111 1 ID atilt IIIL°11\t1110 PART Of THE USA TODAY NETWORK HERITAGE BAY COMMUNI 210 N UNIVERSITY DR#702 CORAL SPRINGS FL 33071--732 Account AD# Net Amount Tax Amount Total Amount Payment Method Payment Amount Amount Due 1305454 0003784770 $336.00 $0.00 $336.00 Invoice $0.00 $336.00 Sales Rep: bgrady Order Taker: bgrady Order Created 09/10/2019 Product #Ins Start Date End Date NDN-Naples Daily News 1 09/20/2019 09/20/2019 NDN-naplesncws.com 1 09/20/2019 09/20/2019 *ALL TRANSACTIONS CONSIDERED PAID IN FULL UPON CLEARANCE OF FINANCIAL INSTITUTION 1 6 I 1 A 3 Agenda Page#6 From:Satfield,Jeffrey M.(P.E.)<jsatfield@cphcorp.com> Sent:Tuesday,September 24,2019 5:28 PM To: Faircloth,Justin<justin.faircloth@inframark.com> Cc: Lopez,Albert J.<alopez@cphcorp.com> Subject: Heritage Bay CDD Justin, Just a follow up to our conversation this afternoon. As discussed it appear that the embankment stabilization was not constructional in accordance with the bid cross-section between stations 8+98&3+67 (adjacent to the southern portion of Smoke House Bay Dr). This should be discussed with the Board at the next meeting with the following items to be considered: - The elevations utilized in the bid cross sections were based on the SFWMD permit documents and previous survey/construction document that were available at the time of design. - Based on the as-built survey provided by QE it appears that the Smoke House Bay Drive road elevation is below 14(the designed top of the embankment stabilization). - While the embankment could be regraded and stabilized to an elevation of 14 in this area it may not be aesthetically pleasing and could require removal/relocation of the landscape adjacent to the roadway. - Given the lower elevation of the road and the existing landscape adjacent to the road we could come up with an alternative for the Board's consideration that meets the intent of the project while preserving the landscape. This issue should remain on the GC's punch list until the Board has all the available information to render an educated decision. Please let us know if you have any questions. Jeffrey Jeffrey M. Satfield P.E. Senior Vice President 813-288-0233(Ext.2401) jsatfield c( cphcorp corn cph Full Service A&E Firm Facebook Linkedln 1 6 1 1 A gpalli 2216 Altamont Avenue Fort Myers,Florida 33901 September 3,2019 Phone:239.332.5499 Fax:239.332.2955 Gregory Haas wartycphcorp.cu;rr Project Manager Quality Enterprises USA, Inc. 3494 Shearwater Street Naples, FL 34117-8414 Re: Final Punch List-Heritage Bay Community Development District Lake Bank Restoration Project Greg: Below you will find CPH's summary of items required in order for the Heritage Bay Community Development District Lake Bank Restoration Project to be deemed in substantial compliance with the contract documents. The following items need to be provided to CPH and approved in order to finalize the project. Please review the items noted below,along with the corresponding pictures and location diagrams. Please notify CPH once the items have been corrected so a follow up inspection can be scheduled: LAKE 20 1. Fix sprinkler head for irrigation pipe. r ` °> T ,± ( k amt d+'."'. :d' '-7:-. 7--- ' :o,, *�►i. p1. --.C",-4-Y[ Y "-":14.1,"`"t'' Sl ?.— ti y 4 % ! '**., _ Xr a .-.r �; 'h,, pt ,. • ::x .tea' ,t. *`A . ?. 4,`h >c a nkr�( r 4 Y i �' 7.,+.a..7t a 2. Remove(2)white pvc pipes and (1)white pvc pipe. ayC s a� x e ,:soft ,.,,,$'1'....,-,4t.,-. , � L r 1,**',.,;...,,'-�. S - b y .'e ; r },a i x >a� .,.ala tr i..Al-:;-,,' fir. ya .„..¢.ait 3 ,, .T, ./ x`,�+,,i,x.� 4. / Y Y 74T . 1 t 'ii' 1.T. 4�"= y 16I1N Agenda Page#8 3. Rebar must be removed from rock. -74.,. ....', 4. Grass must be replaced and leveled to prevent washouts. ,04 _-:a.... F 5. Exposed bar must be removed (if on CDD property). s};- .r � �cw 1 , ,,�; 1T -t.3,F ,v Fit `-a ::, t 1 "; ��� ,, N or _.. t .0; <_, •‘.‘"—:i �_ i ! S� `p. t Y ,` t'i ,...- t . 3..t.,' - S' i a 1611 " , Agenda Page#9 LAKE 30A 6. Grass at the northeast corner of the lake is dead and needs to be replaced,as well as adding some fill dirt for leveling. 11114r , • , 7. On the east side of the lake there is a low spot in the rock area(rip-rap),which requires the addition of more rock. 0.111 l4 'AtS rs. f w\`- 8. On the east side of the lake there are some areas with gaps between the grass and rip rap; replacement and repair are necessary. t • qpm ;.� '�^ Per as-built plans,some rip-rap areas are below 14.00'and need to be fixed to meet the required elevation. 1 6 1 1 A 3 Agenda Page#10 9. On the north side of the bridge there is a large hole that needs to be filled and leveled with dirt, as well as installing new grass. & .5.,,?..:::- a! 'SE-' : 1.,-=;-,:'1,.:'4-, s ''+ q W/t.� ,��,i .. +--gyp.. L ~� (ki ` • , 3 _w I J e, t �' S ��y+ ,; ; 291 4: 10. A piece of geotextile must be removed. S. 'e m 4: !..tiff {i p3 11. Pipe connecting mitered end section (lake 30A) must be cleaned and video or pictures of that work must be provided. yea. F 1 6 1 1 A 3 Agenda Page#11 STORAGE AREA 12. Grass installed in the storage area is dying and must be replaced. zna Z, 3 • °yI YrIF 01L- lA � 4 ,,'„ ~,." ,,,.. y M �.+„ ; : y >„ Jit 'Fs, � 7 - �,. ,, 4 *le a4 A a ""r2 .,,,:„.„, , ..„...,. _ :„....,,,i ,.. . _ ..„...,...,.„...,_ -�t� z ,„:„.„..,,, .. , ,,.. C'l`iff^ . ft:41C. .r` .`""'*. 9a k w J Y } y.. , X4'2 ,:' «:. y..�A i''..•:�„ ti ”` t ; •' ..., i�.M'_ . - :(5,-fr ".,"''',.:i'''-., � .; '''''"'-','4.:',,,-;;*-...''u� ,..' ‘",..4. . "` �( 1 '' ''" . � ti ,fit +. ,. ", .� r .R+, \wlr 'f' %,`,,,, 'h¢I �sr.' 46.4 1..g,,,,,,,,,e., .,,i,„,„ ,..,.._.,..,,,t, - -,,,.,,,, - :II. ,-, , - ..„ F 4- .r,„ , , . -, .. - . . 1 SKIMMER 13. Combination lock must be installed on the new gate of the black chain link fence. ffi r \ s• .' y S. 1611N3 Agenda Page#12 14. Skimmer supports are missing. zit �,:. 15. In general all debris and trash must be removed from the site. Villir s 47 16.As-builts must be provided. If you have any questions, please do not hesitate to contact us. Sincerely, CPH, Inc. Jeffrey M. Satfield, PE Vice President 1 6 1 1 A 3 + �"1 W i 1143 ILL � O OZ-1) I– < 2E x o 1 r,v Qn�� � o CY QM�o0 ' , 1> 1 Q ii � ctm U 28'1 P w r J p o rt ° E ! xwa u z n - 0 ce f oI c)a u FQ-Y Eli H W_mc cc 0 Y 0 0 _ u j , r ., u t i b ,r:i.,...-, ,. 01 >NI --.wI—Z--Grati W i'''p isAw; Loa ti 711,,i 3 < " *4....... —- - ,:"*,-,,,,0,:l.r.'..„ ,„, ' 'v..4. ,......." :--1'''' kle p '-L'' '.'" -,,,,'::':IC< i ACe 0:1 ill CL . dd W0 — .'< ` �i a . 41 Mgll d 03 m I. z e ? 41 1.4110 W IX P '¢ rail! ilet LIU , .i., 1a e 1,- d NiAi $R i rI.f xp1`'} i s 4 41 di 44444442' 1611A3 9i ;5YTg a`ag 5 , LSi'T YT 35•a�k,>„ 14 A 5 aai baa @�t 3 C">+��5 Tge i;' $q Y eg]p!�` TT•T 5 t a pag 4i is {:' as°y F Ili,; g Y q-iY 41'51 y c�S1�a"�€� �;104 � 1`} 11 9 iC .ae 55 § 4T5 7d7 Pt��1s�i�t $���'�."r6';i�i�T���33>Eape'pn�-i$�li�i 9 3eua7./: 1/1,1141114411!011:t¢,�Yqyag�`�i!01!:1y011!! y 1111S.TTSgiliT8 igiiEa5@Ss�s$d�IN la w , !m Ur<wj � ,.,:.-1,9 � < S W S ./� P.8 t I 4 5J YY II ( I `I•�.;- 11@18:1 9E s ------'" i - 3 5 a� i r 6 ^„ 1 F,/ _r g s 1._ '( �' I ”Si , 1.,111 Pa. I I I, i y�y A n eF `9r i CJ t8 S. a � ` y = n L R -_i�1i. - .-. 1 . • r 1 ' -- l a I ,.1 1 r . a e' I, Etf t. 1 Y /r;-1 5', N-----._ ' `r --.1 R� aa, - g ,75 161 1 3 .,.. i i j .--- , LY, I ',. , x j F 171 i 11 ,ffi 4 ,. 4 1,, r L'. 7.. t 1 g S g .". . .:,.., 2 .- ,o . S' 0::C ,,, 03 ;gElle, ''.• 1 .5 17-'---r 1 •:. z4 '. •. 1, 1\ k 7I I• r. -''-. • ,, i .I :, 94 iP,f 2 4•---'--2-1,, ., --1, r, pt '• ii p , 5. 1 R§1 .P i I I. 1 t i . 1 g. , — 0 • 0 ,.i j i: LE g , .• I IT El' -- „ ,,, • .•4 E '.. El a = •-• -C, Th I ' E h., I [! • 1 . . r.... .1 c.D g a § I. 3, i i . ' i . b,,.1 i 1. 1 • I f" i i! 1, i 1 . f. Ei 1, LI .....21 : 1 . ' r. i ' ...,.. l'. ... _. .......... eini-liovv-sfn0,iboailV, ., :, .• !.. i -_7...':::' :,.7".7.7.--, -- — ',, —.7.777. 7.77.7-771}7.77.7.7.77:nT•..,..'1 I . .. ,...:77.= II '3 .. i I I:p• i a, tt 6 1 1 A @oTh ADDENDUM TO AGREEMENT HERITAGE BAY CDD WATER QUALITY MONITORING EVENTS-OCTOBER 2019&APRIL 2020 COLLIER COUNTY, FLORIDA OCTOBER 10,2019 CPH, Inc., Environmental Services (CPH) has prepared a proposal of services and fees to provide certain environmental consultant services for the above referenced project as an addendum to the Agreement between Heritage Bay Community Development District("DISTRICT") and CPH, Inc. ("CONTRACTOR"). PROJECT DESCRIPTION CPH, Inc. has been requested to perform two (2) monitoring events to collect water quality data within approximately 29 lakes/stormwater management ponds with the community development district boundary. The 2 monitoring events shall occur in October 2019 and April 2020. A report of results shall be prepared summarizing after each monitoring event for a total of 2 reports and each report will be provided to the Client. As directed by the Client the lake monitoring shall include grab samples Total Nitrogen, Total Phosphorus and Chlorophyll a for each of the 29 lakes.The lakes proposed for sampling are 1, 2, 3,4, 5,6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19,20, 21, 22, 23, 24, 25,26, 27, 28, and 29. 1.0 SCOPE OF SERVICES 1.1 Basic Services CPH shall provide, or obtain from others, all labor, material and equipment to perform the following services: ENV-1 October 2019 Water Sampling Event&Report v CPH shall notify the CCD at least two(2)weeks prior the scheduled water quality sampling event. CPH shall sample salinity, conductivity, temperature, dissolved oxygen, pH for one (1)event within approximately 29 lakes within the development boundaries. CPH shall collect one (1) sample for each parameter to include Chlorophyll a,Total Nitrogen and Total Phosphorus within approximately 29 lakes. CPH shall coordinate with the analytical laboratory to obtain sampling materials for collection of chlorophyll a, TN and TP as needed. Once samples area collected, CPH shall deliver samples to the laboratory for analysis. y Water Quality sampling shall be located within the deep part of the lake within the photic zone. The sampling event shall occur on October 30&31, 2019. The sample depth and time will be recorded and identified within the report.CPH anticipates two to three days to sample lakes. v During water quality sampling, CPH scientists shall photograph lakes, document the aquatic vegetation observed and additional observations that may affect water quality. These observations shall also be recorded and photographed as deemed necessary. CPH shall report any issues observed during the sampling events to the Client via email. 1 16 % 1AW,,C a Heritage Bay CDD Oct 2019&April 2020 Water Quality Sampling Events October 10,2019 Page 2 of 4 Y CPH shall report the monitoring event results to the Client within two (2) weeks of receipt of the laboratory sampling results. A location map of the sampling areas shall also be provided in the report. ▪ FDEP Standard Operating Procedures (SOP) shall be followed with sample collection, handling and laboratory analysis. • CPH shall address comments or issues brought forth by the CDD regarding the report. CPH shall revise the report as needed. ENV-2 April 2020 Water Sampling Event&Report CPH shall notify the CCD at least two(2)weeks prior the scheduled water quality sampling event. ➢ CPH shall sample salinity, conductivity, temperature, dissolved oxygen, pH for one(1) event within approximately 29 lakes within the development boundaries. CPH shall collect one (1) sample for each parameter to include Chlorophyll a,Total Nitrogen and Total Phosphorus within approximately 29 lakes. ➢ CPH shall coordinate with the analytical laboratory to obtain sampling materials for collection of chlorophyll a, TN and TP as needed. Once samples area collected CPH shall deliver samples to the laboratory for analysis. • Water Quality sampling shall be located within the deep part of the lake within the photic zone. The sampling event shall occur in April 2020.The sample depth and time will be recorded and identified within the report. CPH anticipates two to three days to sample lakes. • During water quality sampling, CPH scientists shall photograph lakes, document the aquatic vegetation observed and additional observations that may affect water quality. These observations shall also be recorded and photographed as deemed necessary. CPH shall report any issues observed during the sampling events to the Client via email. Y CPH shall report the monitoring event results to the Client within two (2) weeks of receipt of the laboratory sampling results. A location map of the sampling areas shall also be provided in the report. • FDEP Standard Operating Procedures (SOP) shall be followed with sample collection, handling and laboratory analysis. Y CPH shall address comments or issues brought forth by the CDD regarding the report. CPH shall revise the report as needed. 1.2 Additional Services Provide other professional and technical services not specifically identified in Sections ENV-1 through ENV- 4 above. 2.0 COST AND COMPENSATION 2.1 Basic Services Services under Basic Services, Task ENV-1 above shall be provided as a Fixed Fee of$13,850 for one(1) sampling event to monitor approximately 29 water bodies including report preparation. Services under Basic Services, Task ENV-2 above shall be provided as a Fixed Fee of$13,850 for one(1) sampling event to monitor approximately 29 water bodies including report preparation. 161lA3 Heritage Bay CDD Oct 2019&April 2020 Water Quality Sampling Events October 10,2019 Page 3 of 4 This cost shall not be exceeded without Client authorization. Invoices for Basic Services will be submitted monthly based on percent complete. 2.2 Additional Services Invoices for Additional Services will be provided on an hourly plus expense reimbursement basis. Invoices for Additional Services will be submitted monthly. 3.0 AUTHORIZATION The above fees, terms, conditions and specifications are subject to the terms and agreements made within the master agreement between the DISTRICT and CONTRACTOR. It is understood that you may terminate this contract with written notice to CPH and CPH will only bill for services rendered up to the date when written termination of the contract is received by CPH, in conformation with the general information. CPH is authorized to do the work as specified and payment will be made as outlined above. By signing this agreement, both parties acknowledge that they have the legal authority to enter into this agreement and agree to be bound by the terms contained therein and in the master agreement. Should the agreement be acceptable, please sign, retain a copy for your records, and return a copy to CPH as our notice to proceed. We look forward to working with you on this endeavor. Should you have any questions, please call me at(407)399-0840. CPH, INC AUTHORIZATION By: Amy E. Daly, LEED AP Title: Vice President/Director of Environmental Services Date: October 10,2019 CLIENT AUTHORIZATION By: , l%«.yam As approved by the Board at their 10/3/19 meeting. (HERITAGE BAY CDD Print Name: Justin Faircloth Title: District Manager/Secretary Date: 10/14/19 1611A _. Agenda Page#17 From:Alonso Wiener<alonso.wiener@lakeandwetland.com> Sent:Tuesday,September 24, 2019 10:50 AM To: Faircloth,Justin<justin.faircloth@infrarnark.com> Cc: Gonzalo Ayres<gonzalo.ayres@lakeandwetland.com> Subject: Heritage Bay September Inspection Report Good morning Justin, Attached is the inspection report for Heritage Bay CDD for September.A few thing to note, as maybe you already saw.There was a big algae bloom all throughout the community. I posit the theory that fertilizer runoff was a big player on this issue. Normally rain helps to wash away algae,so the lack of rain the last few weeks didn't help our cause.We will focus on bringing down the algae level in all lakes. I went with the technician on Saturday,we treated algae at lake 4,5 and 20. Pondweeds was raked on 30A on Saturday,we will be back with the truxor soon and concentrate on the observed patch by the homes side. I don't remember if I ever sent you the map I made for the new boundaries on 30A,I've attached it to this email just in case. Let me know if you have any questions. 161l .AI3 I ,. k, R { �e { is 7 co a, 14. j a' m C a iI I. lir 1 !' iro o K s ''s YM #rN' iji 00k fre mK . iittk 1 • 8T♦ v. 1 A o Airirt t t : 16 $ 1A Agenda Page#19 Lake &Wetland ) MANAGEMENT HERITAGE BAY CDD LAKES INSPECTION REPORT September 24, 2019 Mr. Justin Faircloth Heritage Bay Community Development District c/o Inframark Management Services Justin.faircloth@inframark.com 5911 Country Lakes Drive (239) 245-7118 Office Fort Myers, Florida 33905 (239) 245-7120 Fax Description Below are my observations noted on Saturday, September 21th and September 24th: Lake 1 - No issues noted Lake 2 - Treated for soft stem bladderwort on 9/21, minimal algae Lake 3 - Treated for soft stem bladderwort on 9/21, minimal algae Lake 4 - Heavy algae, treated 9/21 Lake 5 - Algae, hydrilla noted, treated 9/21 Lake 6 - Algae, hydrilla noted along littorals, will treat next visit Lake 6 - Algae/hydrilla noted -" . e a six a Lake 7 - Algae, chara noted along littorals, will treat next visit Lake 8 - Minimal algae, torpedo grass noted. Lake 9 - Algae, chara, hydrilla noted, will treat next visit 1611A3 Agenda Page#20 Lake 10 - Algae, pondweed along littorals, will treat next visit Lake 11 Minimal pondweed noted, fallen hay, will treat next visit. Lake 12 - Treated on 9/21 for soft stem bladderwort. Lake 13 - No issues noted, healthy littorals, cordgrass falling. Lake 13 - cordgrass falling +M Mr b. - 1 .04,e' y: noted, LakeLake 1514 -- Algae Healthy spikewill rush,treat fallennext hay. visit Lake 16 - No issues noted. Lake 17 - No issues noted. Lake 18 - Minimal algae along lilsw ttora , ill treat next visit. Lake 19 - Pondweed noted, its been treated recently, will treat again soon.e LakeLake 2021 -- Algae No on condo side, treated 9/21, pondweed on north covissues noted. Lake 22 - No issues noted. Lake 23 - Healthy littorals. No issues noted. Lake 24 - Algae noted, new plants growing healthy. Lake 24 - New littoral plants growing -�-77.;,...'-',. - ..-,..--::1;';„,,-- K ^2 .a�T�Y{ Ate`. ,e R . r'b R'y h #11. 4A 33[{ 4 C a7 —'44 r haw I- , , ,; 4 Y b' ... R f � it +Ad `, a t w a •,:."''',,,,/t,. ..: t H, 1 +6111 . Agenda Page#21 Lake 25 - Minimal algae and chara noted, healthy littorals Lake 26 - Algae along littorals, will treat next visit. Lake 27 - Algae along littorals, will treat next visit. Lake 28 - No issues noted Lake 29 - No issues noted. Recommend littorals for aesthetics. Lake 30A - Pondweed raked, still one big patch about 100 ft out from rip rap, we will concentrate on that area next time we bring the truxor. Lake 30 - Patch along homes #,3 '...*41,W.1 �fry4 f ,1>4' • Lake 30B - New treatment area was treated recently. Summary: Algae was prevalent throughout the community, the lack of rain could be a factor, and fertilizer runoff definitely contributed to this bloom. In the next weeks we will concentrate on bringing the algae levels down on every lake. Pondweed was raked on 30A, we will concentrate on problem area next visit. 1611A3 Agenda Page#22 Lake Management-Wetland&Preserve Maintenance Lake & Wet 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE& INSPECTION REPORT Customer: 41egRal_e,.--1:.da — _ ... Account#: � 01J Date: t i c2q / 19_.. Technician: $c lzon —___--- Territory: __L_EL Cast_ Weather Conditions: CAKE MANAGEMENT ❑ ALGAE CONTROL Lake(s)#: ❑ RASSES&EMERGENTS Lake(s) #: 'g-SUBMERSED AQUATICS Lake(s)#:_30 A - QmAtaxC _-_ ❑ FLOATING PLANTS Lake(s)#: _-_----_-----__---- ❑ INSPECTION Lake(s)#:___-_. ❑ DEBRIS Lake(s)#:Water Test Results(Combined Average) Temperature °F ❑HIGH 0 AVERAGE 0 LOW Dissolved Oxygen _-ppm Cl HIGH 0 AVERAGE 0 LOW p11 reading _. 0 ACID 0 NEUTRAL 0 BASE Water Clarity __- ❑GOOD 0 FAIR ❑ POOR Water Level 0 HIGH 0 AVERAGE 0 LOW Q LITTORAL SHELF SHELVES#:. SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT ❑ DEBRIS REMOVAL ❑ FLOATING PLANTS ❑MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S)#:0 INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT ❑ DEBRIS REMOVAL 0 GRASSES ❑MANUAL REMOVAL ❑VINES 0 INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#:__ ❑INSECTICIDE TREATMENT ❑INSPECTION Comments:_.:TILAU122 Ufl 1�C l pfl ±c _all and FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass °Bream 0 Catfish O Grass carp O Tilapia O Mosquitofish 0 Shad BIRDS: 0 Raptor 0 Duck 0 Wood Stork 0 Shorebird 0 Wading bird ()Songbird 0 Vulture REPTILES: 0 Alligator 0 Snake 0 Turtle 0 Tortoise 0 Lizard 0 AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofia OEarleaf Acacia °Australian pine OShoebutton °Sedge °Climbing Fern ()Air potato OTorpedograss OAzolla OSalvinia °Downy rose myrtle°Java plum ()Floating Hearts °Lantana OHydrilla OHygrophilia °Water Lettuce °Water hyacinth°Cattail OPrimrose OAlligatorweed NATIVE PLANTS NOTED °Cypress O Wax Myrtle OFL Pine O Red Maple O Waterlily °Mangrove OPond Apple O Oak OCocoplum °Bulrush °Blue flag iris °Strangler fig °Arrowhead OPickerelweed °Thalia °Palms OGolden Canna°S aik 2rUih OBu ttOilSh 0Eeiyr aS5 " CordgraSS nrdkdw3tC1^eyre5iOS pa tterdo`k 0 Ferns °Baby tears 0 Naiad OChara ()Duckweed OBladderwort OPondweed °SlenderspikerushOBacopa Other species noted/comments:_ www.lakeandwetlandecom Rev 07/23/14 rorm4398D 1 6 I 1 A 3 Agenda Page#23 Lake Management-Wetland&Preserve Maintenance 4,/take & \AT e t 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting MANAGEMENT Water Testing&Analysis-Fountains&Aerators `•• "�" SERVICE&INSPECTION REPORT Customer: }l T., Account#: __- Date: S130 1_LC)_-- Technician: ACaQ.Y) Territory:_NPC't_COQ_St Weather Conditions: ;LAKE MANAGEMENT © ALGAE CONTROL Lake(s)#:__--__.-------,_--- ❑ GRASSES&EMERGENTS Lake(s)# 10/SUBMERSED AQUATICS Lake(s)#: :3011 - POncluje.e3-__-- — — _ ❑ FLOATING PLANTS Lake(s)#: ❑ INSPECTION Lake(s) #: El DEBRIS Lake(s)# Water Test Results(Corn bined Average) Temperature °F ❑HIGH ❑AVERAGE Cl LOW Dissolved Oxygen ppm ❑HIGH 0 AVERAGE 0 LOW pH reading ❑ACID ❑ NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level ❑HIGH ❑ AVERAGE ❑ LOW 0 LITTORAL SHELF SHELVES#: O SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL O FLOATING PLANTS ❑MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION Q UPLAND/WETLAND PRESERVE PRESERVE(S)#:__________----- --- Ca INVASIVE/EXOTIC SPECIES _.I.. REMOVAL TREATMENT ❑ DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL ❑VINES 0 INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT ❑INSPECTION Comments:__._T U On C!1_ __poncia Lf FISH&WILDLIFE OBSERVATIONS FISH: O Bass ()Bream 0 Catfish O Grass carp O Tilapia O Mosquitofish O Shad BIRDS: O Raptor ()Duck 0 Wood Stork O Shorebird 0 Wading bird 0 Songbird 0 Vulture REPTILES: O Alligator °Snake O Turtle O Tortoise O Lizard °AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED ()Brazilian pepper OMeialeuca OPennywort OBischofia 0 Earleaf Acacia °Australian pine OShoebutton °Sedge °Climbing Fern °Air potato OTorpedograss QAzolla QSalvinia °Downy rose myrtle°Java plum ()Floating Hearts °Lantana OHydrilla OHygrophilia OWater Lettuce °Water hyacinth°Cattail °Primrose OAlligatorweed NATIVE PLANTS NOTED °Cypress °Wax Myrtle OFL Pine ORed Maple OWaterlily °Mangrove °Pond Apple °Oak OCocoplum O Bulrush OBlue flag iris °Strangler fig °Arrowhead OPickerelweed °Thalia 0 Palms OGoldenCanna°Spikerusli OButtonbush 0Eeigrass 0Cordgrass OlakahatcheegrassOSpatterdock 0 Ferns °Baby tears 0 Naiad OChara 0 Duckweed 0 Bladderwort OPondweed 0 Slender spikerushQBacopa Other species noted/comments: Y1t VN .lakeandwe land corn Rev 01/23/74 Farm 11398D II6I1 .4)- Agenda Agenda Page#24 Lake Management-Wetland&Preserve Maintenance La is e & IIT e t 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting t L MANAGEMENT Water Testing&Analysis-Fountains&Aerators ,` SERVICE &INSPECTION REPORT Customer: 0,I1Q, It Account#: 6a. Date:...`.l.J_5.1...1 Lc,_ Technician: ha(Zori Territory: In(,QSt COCkSf Weather Conditions: AKE MANAGEMENT O ALGAE CONTROL Lake(s)#:__ ❑ GRASSES&EMERGEN IS Lake(s) #: _—_.._..--- ErSUBMERSED AQUATICS Lake(s)#:-,_-.._Q ___–_pace T_ ❑ FLOATING PLANTS Lake(s)#: [] INSPECTION Lake(s)#: ❑ DEBRIS Lake(s)#: —Water Test Results(Combined Average) Temperature __ __-..°F ❑HIGH ❑AVERAGE ❑ LOW Dissolved Oxygen _,__—,__ppm ❑HIGH ❑ AVERAGE 0 LOW pH reading __._ 0 ACID 0 NEUTRAL ❑ BASE Water Clarity _ _--__ D GOOD ❑ FAIR ❑ POOR Water Level 0 HIGH ❑ AVERAGE ❑ LOW O LITTORAL SHELF SHELVES#: ___ E SHORELINE GRASSES& EMERGENTS ❑HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S)#: ❑INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑GRASSES ❑MANUAL REMOVAL OVINES 0 INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)It: ❑INSECTICIDE TREATMENT ❑INSPECTION Comments: T72LV(O ons; _.uthf J4Ondweed i2OTfl 30/_p eke.. FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass 0 Bream 0 Catfish 0 Grass carp 0 Tilapia 0 Mosquitofish 0 Shad BIRDS: O Raptor ()Duck O Wood Stork ()Shorebird O Wading bird O Songbird Q Vulture REPTILES: O Alligator °Snake 0 Turtle O Tortoise 0 Lizard °AMPHIBIANS 0 INSECTS INVASIVE I EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofia 0Earleaf Acacia °Australian pine OShoebutton 0 Sedge °Climbing Fern °Air potato OTorpedograss OAzolla OSalvinia °Downy rose myrtle°Java plum °Floating Hearts °Lantana OHydrilla OHygrophilia OWater Lettuce OWater hyacinth°Cattail °Primrose 0Alligatorweed NATIVE PLANTS NOTED OCypress O Wax Myrtle OFL Pine ORed Maple 0 Waterlily °Mangrove OPond Apple °Oak OCocoplurn °Bulrush °Blue flag iris °Strangler fig °Arrowhead OPickerelweed °Thalia O Palm s ^COldciCanna°Spikerush QButtonbush OEelgrass 0 Cordgrass v akahatchePgassO patferclock 0 Ferns OBabytears °Naiad OChara °Duckweed OBladderwort OPondweed °SlenderspikerushOBacopa Other species noted/comments: www.lakeandwetland®con Rev 07/13/14 form A3980 1 6 1 1 A 3 Agenda Page#25 Lake Management-Wetland&Preserve Maintenance Lake & V Y e 4 n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE& INSPECTION REPORT Customer: 1 CQ IIggL_BC41 3 Account#: __. Iaa.5 Date: C'I /V ict Technician:___A_an-0 _ ____..____ _ --_ Territory: 4,\JLS'}' COQ S _ Weather Conditions:-Sunni - .- thl.l.Cld4 12041. &CAKE MANAGEMENT ❑ ALGAE CONTROL Lake(s) #:__ CJ GRASSES&EMERGENTS Lake(s) #:— ( UBMERSED AQUATICS Lake(s) #:___ 0� 3 (inM1 4 __t _ -c' __ ..er�nd..ux lI O FLOATING PLANTS Lake(s)#: --------- ❑ INSPECTION Lake(s)#:—_�..�_.___ ❑ DEBRIS Lake(s)# _-- _.__— Water Test Results (Combined Average) Temperature °F 0HIGH 0 AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE ❑ LOW pH reading ___—__.__ 0 ACID 0 NEUTRAL 0 BASE Water Clarity ____ U GOOD 0 FAIR 0 POOR Water Level 0 HIGH 0 AVERAGE 0 LOW • LITTORAL SHELF SHELVES#: _ -_. —__. ❑ SHORELINE GRASSES& EMERGENTS 0 HERBICIDE TREATMENT ❑ DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL O INVASIVE/EXOTIC SPECIES ❑INSPECTION O UPLAND/WETLAND PRESERVE PRESERVE(S)#: 0 INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL 0 VINES []INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: 0 INSECTICIDE TREATMENT 0 INSPECTION Comments: %_CzuuQt2 of si-e, .Cutlicn pondulc.ed. ki..-1-he,.. m.:y_dc to z __.so_ 1. FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass °Bream 0 Catfish 0 Grass carp 0 Tilapia 0 Mosquitofish 0 Shad BIRDS: O Raptor ()Duck O Wood Stork O Shorebird O Wading bird O Songbird O Vulture REPTILES: O Alligator ()Snake 0 Turtle 0Tortoise O Lizard O AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofia 0 Earleaf Acacia °Australian pine OShoebutton °Sedge °Climbing Fern ()Air potato OTorpedograss OAzoila OSalvinia °Downy rose myrtle°Java plum °Floating Hearts °Lantana OHydril la OHygrophilia °Water Lettuce OWater hyacinth °Cattail °Prirnrose OA Iligatorweed NATIVE PLANTS NOTED °Cypress O Wax Myrtle OFL Pine O Red Maple O Waterlily °Mangrove °Pond Apple °Oak OCocoplum 0 Bulrush ()Blue flag iris 0 Strangler fig 0 Arrowhead OPickerelweed °Thalia ()Palms °Golden Canna°Spikerush 0t3uttonbush 0 Eeigrass 0Cordgrass OFakanatcheegrassOSpatterdock 0 Ferns 0 Baby tears 0 Naiad OChara ()Duckweed 0 Bladderwort 0 Pondweed °Slender spikerushOBacopa Other species noted/comments:_-- .-----�__--_._..._._._.__...--_.._- __...__..._..__ www.lakeandwetland.com RPYCP2314 form#3980 16 $ 1A3 Agenda Page#26 Lake Management-Wetland&Preserve Maintenance \fr/Lake & e t 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting AMANAGEMENT Water Testing&Analysis-Fountains&Aerators �.•,,+�, SERVICE& INSPECTION REPORT Customer: g J- f3 Account#: /'Ta!Sr Date: t304//9 Technician: - iti-ca /97/4--,) Territory: N" Weather Conditions cSVAr LAKE 'NAGEMENT I h.LGAE CONTROL Lake(s)#:_....__.2_5:e/2.._----.�.--_----___-�—. ASSES&EMERGENTS Lake(s)#:_.T -I,,_3q-L6,._- SUBMERSED AQUATICS Lake(s)#: 120-, /S /9 ❑ LOATING PLANTS Lake(s)#: _ C✓1 INSPECTION Lake(s) #:._.AIDE L yri ❑ DEBRIS Lake(s) #:........... Water Test Results(Combined Average) Temperature — °F ❑HIGH D AVERAGE D LOW Dissolved Oxygen - ppm O HIGH 0 AVERAGE ❑ LOW pH reading 0 ACID ❑ NEUTRAL 0 BASE Water Clarity 0 GOOD ❑ FAIR ❑ POOR Water Level 0 HIGH 0 AVERAGE ❑ LOW O LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS ❑HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL O INVASIVE/EXOTIC SPECIES 0 INSPECTION O UPLAND/WETLAND PRESERVE PRESERVE(S)#: ❑INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT ❑ DEBRIS REMOVAL 0 GRASSES 0 MANUAL REMOVAL ❑VINES ❑INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: ❑INSECTICIDE TREATMENT 0 INSPECTION Comments: <4 77 977 faoiZ g'Af4=4 4t 4~F1 ir (A7--9f- Lv G.O 7 - 20 &/) /io,e eirfr xoeviT7. FISH&WILDLIFE OBSERVATIONS FISH: O Bass °Bream O Catfish O Grass carp O Tilapia O Mosquitofish O Shad BIRDS: 0 Raptor °Duck 0 Wood Stork 0 Shorebird 0 Wading bird 0 Songbird 0 Vulture REPTILES: O Alligator °Snake O Turtle O Tortoise 0 Lizard °AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofia OEarleafAcacia °Australian pine OShoebutton °Sedge °Climbing Fern °Air potato OTorpedograss °Azoila OSalvinia °Downy rose myrtle°Java plum ()Floating Hearts °Lantana 0Hydrilla OHygrophilia OWater Lettuce °Water hyacinth°Cattail °Primrose OAiligatorweed NATIVE PLANTS NOTED OCypress O Wax Myrtle OFL Pine °Red Maple O Waterlily °Mangrove OPond Apple °Oak OCocopium 0 Bulrush °Blue flag iris OStranglerfig °Arrowhead OPickerelweed OThalia °Palms 0 Golden CannaOSpikerush OButtonbush 0 Eelgrass 0Cordgrass OFakahatcheegrassOSpatterdock 0Ferns 0 Baby tears 0 Naiad OChara ()Duckweed 0 Bladderwort OPondweed 0Slender spikerush0 Bacopa Other species noted/comments:_____.-__. wwwiakeandwetland.co Ree 07/23/14 Form 63981) 16 1 1A 3 Agenda Page#27 Lake Management-Wetland&Preserve Maintenance *Lake & 1T e t 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting t MANAGEMENT Water Testing&Analysis-Fountains&Aerators ' `„+1" I SERVICE& INSPECTION REPORT , b Customer: reC1 5e t� Account#: /3-425- Date: q OH Technician: /44.0i1 _-- -----__-,-- Territory:._.._ _ _ ____ Weather Conditions: _ ,,f?+ ()LAKE MANAGEMENT El ALGAE CONTROL Lake(s) #: 0 BASSES&EMERGENTS Lake(s) #: IreSUBMERSED AQUATICS Lake(s)#:0 FLOATING PLANTS Lake(s)#:_ — Q INSPECTION Lake(s)#:-_ 0 DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F 0 HIGH El AVERAGE 0 LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading 0ACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level ___- 0 HIGH 0 AVERAGE 0 LOW 0 LITTORAL SHELF SHELVES#: 0 SHORELINE GRASSES&EMERGENTS p HERBICIDE TREATMENT [] DEBRIS REMOVAL [] FLOATING PLANTS 0 MANUAL REMOVAL [l INVASIVE/EXOTIC SPECIES 0 INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S)#: 0 INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT [7 DEBRIS REMOVAL ❑GRASSES []MANUAL REMOVAL 0 VINES 0 INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: INSECTICIDE TREATMENT 0 INSPECTION Comments:. . c0c_ '.kS _A N., .c.0C f' ,+ wi.?e ic`1 C cow.. 144C)Q- .5.D A- LL (, A€. Li y `i'`rt _- ksC- A ICAC N.\.dlc.� ti*raP \t), �.C� `., FISH&WILDLIF •. SERVATIONS FISH: Bass °Bream 0 Catfish 0 Grass carp 0 Tilapia 0 Mosquitofish 0 Shad BIRDS: O Raptor OQ.w[k O aersd Stork O Shorebird 0 ceding bird O Songbird 0 Vulture REPTILES: O Alligator SnakeTurtle 0 Tortoise izard O AMPHIBIANS 0 INSEC IS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper0Melaleuca OPennywort OBischofia OEarleafAcacia °Australianpine°Shoebutton °Sedge °Climbing Fern °Air potato OTorpedograss OAzolla OSalvinia ODowny rose myrtle Oiava plum °Floating Hearts °Lantana OHydrilla OHygrophilia °Water Lettuce °Water hyacinth °Cattail °Primrose OAlligatorweed NATIVE PLANTS NOTED °Cypress O Wax Myrtle 0 F Pine O Red Maple O Waterlily °Mangrove °Pond Apple O Oak OCocoplurn °Bulrush OBlueflagiris °Strangler fig °Arrowhead OPickerelweed OThalia ()Palms °Golden Canna°Spikerush OButtonbush 0Eelgrass OCordgrass OF4a.hatcheegrass0Spatterdock 0 Ferns OBabytears °Naiad OChara °Duckweed OBladderwortondweed OSlenderspikerush°Bacopa Other species noted/comments:__ www.lakeandwetland.com Rev 07/23/14 Form 4398D 1611A3 Agenda Page#28 Lake Management-Wetland&Preserve Maintenance La 1r e &\A1 e t 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting ��oy..) MANAGEMENT Water Testing&Analysis-Fountains&Aerators SERVICE& INSPECTION REPORT Customer: re-:-- ey Account#: I575- Date: fa/// Technician: t. .t,,,;i Territory;. /1/t-A,j! Weather Conditions: .$-G1A/ '{/ ®LAKE MANAGEMENT j ALGAE CONTROL Lake(s)#: 3f 2 O rASSES&EMERGENTS Lake(s)#; SUBMERSED AQUATICS Lake(s)#:_.-r?r_.,3 57 2.4 'Z d 0 XOATING PLANTS Lake(s)#: _.-- Ilre INSPECTION Lake(s)#: fly 6'7itn ❑ DEBRIS Lake(s)#: Water Test Results(Combined Average) Temperature °F ❑HIGH 0 AVERAGE 0 LOW Dissolved Oxygen _ . .ppm 0 HIGH 0 AVERAGE 0 LOW pH reading _ ❑ACID 0 NEUTRAL 0 BASE Water Clarity 0 GOOD 0 FAIR 0 POOR Water Level 0 HIGH 0 AVERAGE 0 LOW Q LITTORAL SHELF SHELVES#: ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL O FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION Q UPLAND/WETLAND PRESERVE PRESERVE(S)#: 0 INVASIVE/EXOTIC SPECIES ❑HERBICIDE TREATMENT C7 DEBRIS REMOVAL ❑GRASSES 0 MANUAL REMOVAL ❑VINES ❑INSPECTION Q MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#:_----_ --------__----_---___ -_----_-- 0 INSECTICIDE TREATMENT 0 INSPECTION Comments: 444V /-9fE 1 /-(1.7e., 4C6f3- 1-61I-e--4- /5"-We/i4, .li71:r1_174'�-r ,z," otAz /'' ' ai,i.."-en 6.elf _ - S �C-3 "261/4-52 LOG ✓� !�_ ____ � c FISH&WILDLIFE OBSERVATIONS FISH: 0 Bass OBream 0 Catfish 0 Grass carp 0 Tilapia 0 Mosquitofish 0 Shad BIRDS: 0 Raptor ODuck 0 Wood Stork 0 Shorebird 0 Wading bird 0 Songbird 0 Vulture REPTILES: 0 Alligator OSnake 0 Turtle O Tortoise O Lizard O AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OPennywort OBischofia 0 Earleaf Acacia °Australian pine OShoebutton 0 Sedge OClimbing Fern ()Air potato OTorpedograss OAzoIIa OSalvinia ()Downy rose myrtle°Java plum O Floating Hearts OLantana 0 Hydrilla OHygrophilia OWater Lettuce 0 Water hyacinth OCattail OPrimrose 0 Alligatorweed NATIVE PLANTS NOTED OCypress O Wax Myrtle OFL Pine ORed Maple O Waterlily OMangrove OPond Apple OOak OCocoplum O Bulrush OBlue flag iris OStrangler fig O Arrowhead OPickerelweed OThalia O Palms °GoldenCannaa°Spikerush OButtonbush OEelgrass 0 Cordgrass OtakahatcheegrassOSpatterdock OFerns ()Baby tears 0 Naiad OChara 0 Duckweed 0 Bladderwort 0 Pondweed 0 Slender spikerush 0 Bacopa Other species noted/comments:______ wwwalakeandwetland.com Rev 01n3n4 form#390 16I1M Agenda Page#29 Lake Management-Wetland&Preserve Maintenance /,/L a k e &W e t 1 a n d Erosion Restoration-Mosquito&Midge Larvae Control Algae&Aquatic Weed Control -Native Planting � MANAGEMENT Water Testing&Analysis-Fountains&Aerators ��,• SERVICE&INSPECTION REPORT Customer: rI ei't.i.as}Q .- b-�a/ - — _ Account#: Da 0///Date: q 'Technician:__ 19arcty"t .._ ..-..__rTerritory: Weather Conditions: !✓l y „L, .vzy___._. (LAKE MANAGEMENT ❑ ALGAE CONTROL Lake(s)#: ___________ ____ ___ . ❑ GRASSES&EMERGENTS Lake(s)#:.._.-.__...... ._. _. _____.___ [SUBMERSED AQUATICS IQ Lake(s)#:.__,._,.3'), A � `) j_ _ _, ._.______._.._,,_ __. ❑ FLOATING PLANTS Lake(s)#: ❑ INSPECTION Lake(s)#:_____ _.__ ❑ DEBRIS Lake(s)#: _.___..._.� Water Test Results(Combined Average) Temperature _°F 0 HIGH 0 AVERAGE ❑ LOW Dissolved Oxygen ppm 0 HIGH 0 AVERAGE 0 LOW pH reading —__,__,_ , ❑ACID ❑NEUTRAL ❑ BASE Water Clarity _ 0 GOOD ❑ FAIR 0 POOR Water Level 0 HIGH 0 AVERAGE 0 LOW ®LITTORAL SHELF SHELVES#: ________ _____„____ _. ___ ❑ SHORELINE GRASSES&EMERGENTS 0 HERBICIDE TREATMENT 0 DEBRIS REMOVAL ❑ FLOATING PLANTS 0 MANUAL REMOVAL ❑ INVASIVE/EXOTIC SPECIES 0 INSPECTION 0 UPLAND/WETLAND PRESERVE PRESERVE(S)#:___ ❑INVASIVE/EXOTIC SPECIES 0 HERBICIDE TREATMENT ❑ DEBRIS REMOVAL 0 GRASSES ❑MANUAL REMOVAL ❑VINES 0 INSPECTION 0 MOSQUITO/MIDGE LARVAE CONTROL LAKE(S)#: —_ ❑INSECTICIDE TREATMENT ❑INSPECTION 9 Comments: _� l/OXc a Ck: 1; AU ...._frkf€L.�c :;S\ Li tL' StCY? uJf .LI r-f,,, ? AA-es 30 A I._.30 E y 1} yV&> .tod t le ..__‹2a_lx.,:vi� - ' .._..-- clet. c,,Ive_c• FISH&WILDLIFE.eIBSERVATIONs FISH: 0 Bass O§ream 0 Catfish OGrass carp OTilapia O Mosquitofish 0 Shad BIRDS: 0 Raptor {buck _ ood Stork Q S orebird O1ading bird 0 Songbird 0 Vulture REPTILES: 0 Alligator OSnake &Turtle erTortoise (i Lizard 0 AMPHIBIANS 0 INSECTS INVASIVE/EXOTIC PLANTS NOTED °Brazilian pepper OMelaleuca OP nnywort OBischofia QEarleaf Acacia °Australian pine OShoebutton °Sedge °Climbing Fern °Air potato orpedograss QAzoIIa OSalvinia °Downy rose myrtle°Java plum °Floating Hearts °Lantana 0Hydrilla QHygrophilia OWater Lettuce °Water hyacinth°Cattail °Primrose OAlligatorweed NATIVE PLANTS NOTED OCypress 0 Wax Myrtle OFL Pine ()Red Maple 0 Waterlily °Mangrove OPond Apple 0 Oak OCocoplum 0 Bulrush °Blue flag iris OStrangler fig ()Arrowhead OPickerelweed °Thalia 0 Palms °Golden Canna°Spikerush OButtonbush OEelgrass OCordgrass O ahatcheegrassQSpatterdock 0 Ferns °Baby tears ONaiad OChar CODuck eed OBladderwort Pondweed °SlenderspikerushQBacopa Other species noted/comments: L-+fs_..__cI GLtir J's )1l, uPke._ www.lakeandwetland.com Rev 07/23/14 Form#398D 1 6 1 1 A 3 -IN ' i ; ' :r t c - t v Vi'`µ+ _ 1J\ .* Ua r] , t' .-F - r r- �� 7 ,u ,,, ik-I � j rC , i-7 4 %4A 1 a� ' . . ,... ti is •w Y / *,��.� �, ,w,,,, :'4-'•:r d .'S.d!w ,� �'J..-.ar . _.•. .�•. 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Y r- -C t 44fe"30444,43'44'47:':' 7'^;s, Y yxf .,ift+c ,ice �.••-.b. ,y .r !.. • • (J 6 li Agenda Page#32 Taylor Made® 46104 - Sur- , k MarkTM 10"D x 49"L White Regulatory Marker Buoy -nor -54i _ - $214.20 .;n Stock(71-Ships within 24 hrs Deliver to'34119-Naples,FL change Notes: • Chain and hardware not included. 1 + Add to Wish jsI 16I1Nj Agenda Page#33 Date:9/24/2019 5935 Taylor Rd. Lime rg/� Naples FL.34109 Estimate#: 31718 Created By: ^11.111e'm"OI""ATI"® PHONE 239-594-8494 Jim Geiger FAX 239-591-3940 239-594-8494 jim@lykins-signtek.com Estimate/Contract —.- Prepared By Lykins Signtek,Inc.for: INFRAMARK MANAGEMENT SERVICES Address: 5911 COUNTRY LAKES DR FORT MYERS FL 33905 To: JUSTIN FAIRCLOTH Phone: 245-7118 From: Jim Geiger Fax: Quote Description: HERITAGE BAY CDD- BOAT MARKER POSTS Item Description Quantity @ Price 1) 6" round posts, 24'capped, painted gloss white. 3 $735.00 $2,205.00 Installed in concrete footer 3-4'deep, inside Heritage bay near the large lake. Note- for 4" round posts price will be$550 each Sub Total: $2,205.00 Sales Tax: $0.00 Total: $2,205.00 **NOTE : 50% deposit required to start job Signs are custom produced to your specifications. All orders of$250.00 or fess require pre-payment unless prior credit arrangements are in place. I accept the above proposal and agree to pay for said work promptly upon completion ofsame. Authorized Signature: Date: Deposit Amount: CHFCK/CC# Terms and Conditions: Prices on this estimate are valid for 30 days. A deposit of 60%is required for CBU's and 50%on other products with the balance due upon completion. Signing of this document constitutes a legal and binding contract between parties named on this agreement. Customer is responsible for landscape amenities within install area or as required for permitting Lykins Signtek is NOT responsible fur Irrigation or Private roderground Lincs. Goods sold remain the property of seller until paid in full. Customer agrees to provide necessary information to obtain permit,electrical supply to sign or fixture location,and/or provide color and logo information where specified. Customer is responsible for any cap rock,lime rock or unforeseen digging conditions l.5% Monthly Late Fee applied to all past due invoices Warranties: Workmanship:Ali signs or fixtures fabricated and installed by L,ykius Signtek and its affiliates are warranted against defects in material and workmanship for one year,parts and labor. Page 1 of 1 16 $ 1A3 Agenda Page#43 HERITAGE BAY Community Development District Financial Report August 31,2019 (Unaudited) Prepared by f1F' INFRAMARK 6 $ 1A HERITAGE BAY Agenda Page#44 Community Development District Table of Contents FINANCIAL STATEMENTS Pages Balance Sheet-All Funds 1 Statement of Revenues, Expenditures and Changes in Fund Balance General Fund 2-3 Debt Service Fund 4 Construction Fund 5 SUPPORTING SCHEDULES Trend Report 6-7 Non-Ad Valorem Special Assessments 8 Cash and Investment Report 9 Construction Report Schedule 10 Requisitions List 11 - 13 Bank Reconciliation 14 Check Register&Invoice Copies 15-22 1611A3 Agenda Page#45 HERITAGE BAY Community Development District Financial Statements (Unaudited) August 31, 2019 16 1 1A 3 HERITAGE BAY Agenda Page#46 Community Development District Governmental Funds Balance Sheet August 31, 2019 SERIES 2018 SERIES 2018 DEBT CONSTRUCTION GENERAL SERVICE &ACQUISITION ACCOUNT DESCRIPTION FUND FUND FUND TOTAL ASSETS Cash-Checking Account $ 145,275 $ - $ - $ 145,275 Due From Other Funds - 118,187 - 118,187 Investments: Money Market Account 498,673 - - 498,673 Construction Fund - - 162,994 162,994 Interest Fund(A-2) - 13,724 - 13,724 Prepayment Account - 642 - 642 Reserve Fund - 393,914 - 393,914 Revenue Fund - 320,112 - 320,112 TOTAL ASSETS $ 643,948 $ 846,579 $ 162,994 $ 1,653,521 LIABILITIES Accounts Payable $ 634 $ - $ - $ 634 Accrued Expenses 451 - - 451 Due To Other Funds 118,187 - - 118,187 TOTAL LIABILITIES 119,272 - - 119,272 FUND BALANCES Restricted for: Debt Service - 846,579 - 846,579 Capital Projects - - 162,994 162,994 Assigned to: Operating Reserves 95,041 - - 95,041 Reserves-Erosion Control 14,687 - - 14,687 Reserves-Lakes 93,750 - - 93,750 Reserves-Loan 4,750 - - 4,750 Reserves-Stormwater System 18,455 - - 18,455 Unassigned: 297,993 - - 297,993 TOTAL FUND BALANCES $ 524,676 $ 846,579 $ 162,994 $ 1,534,249 TOTAL LIABILITIES&FUND BALANCES $ 643,948 $ 846,579 $ 162,994 $ 1,653,521 Page 1 1611A3 HERITAGE BAY Agenda Page#47 Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending August 31. 2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 400 $ 367 $ 6,807 $ 6,440 Hurricane Irma FEMA Refund - - 44,179 44,179 Interest-Tax Collector - - 1,087 1,087 Special Assmnts-Tax Collector 355,190 355,190 355,190 - Specials Assmnts-Lakes 30A&30B 60,923 60,923 60,923 - Special Assmnts-Reserves 31,250 31,250 31,250 - Special Assmnts-Discounts (17,895) (17,895) (16,333) 1,562 Other Miscellaneous Revenues - - 36,800 36,800 TOTAL REVENUES 429,868 429,835 519,903 90,068 EXPENDITURES Administration PR-Board of Supervisors 12,000 11,000 7,000 4,000 FICA Taxes 918 842 536 306 ProfServ-Dissemination Agent 1,500 1,375 1,375 - . ProfServ-Engineering 14,000 12,833 25,824 (12,991) ProfServ-Legal Services 10,000 9,167 20,373 (11,206) ProfServ-Mgmt Consulting Sery 44,972 41,224 41,224 - ProfServ-Property Appraiser 6,710 6,710 6,710 - ProfServ-Special Assessment 6,200 6,200 6,200 - ProfServ-Web Site Maintenance 1,000 917 917 - Auditing Services 3,914 3,914 5,800 (1,886) Postage and Freight 2,500 2,292 675 1,617 Insurance-General Liability 15,389 15,389 7,750 7,639 Printing and Binding 1,339 1,227 1,707 (480) Legal Advertising 3,700 3,392 945 2,447 Misc-Bank Charges 100 - 1 (1) Misc-Assessmnt Collection Cost 8,948 8,948 8,621 327 Misc-Web Hosting 900 825 1,612 (787) Office Supplies 100 - - - Annual District Filing Fee 175 175 175 - Total Administration 134,365 126,430 137,445 (11,015) Page 2 1 6 1 1 A 3 HERITAGE BAY Agenda Page#48 Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending August 31, 2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Field ProfServ-Field Management 12,688 11.631 18,787 (7,156) R&M-Contingency 198 182 - 182 Total Field 12,886 11,813 18,787 (6,974) Lakes and Ponds Contracts-Lake and Wetland 71,200 65.267 61,600 3,667 Contracts-Water Analysis 9,861 9.039 5,600 3,439 Contracts-Water Quality 27,700 27.700 27,700 - Contracts-Lakes 30A&30B 12,000 11,000 16,000 (5,000) Contract-Sediment Testing 6,675 6,675 6,675 - R&M-Aquascaping 8,500 7,792 1,000 6,792 R&M-Stormwater System 4,000 4,000 4,000 - R&M-Lake Erosion 84,713 77,654 58,400 19,254 R&M-Contingency 8,263 7,574 5,250 2,324 Imp'-Lake Bank Restoration - - 39,050 (39,050) Reserve-Lakes 31,250 31,250 - 31,250 Reserve-Stormwater System 18,455 18,455 33,600 (15,145) Total Lakes and Ponds 282,617 266,406 258,875 7,531 TOTAL EXPENDITURES 429,868 404,649 415,107 (10,458) Excess(deficiency)of revenues Over(under)expenditures - 25,186 104,796 79,610 Net change in fund balance $ - $ 25,186 $ 104,796 $ 79,610 FUND BALANCE,BEGINNING(OCT 1,2018) 419,880 419,880 419,880 FUND BALANCE,ENDING $ 419,880 $ 445,066 $ 524,676 Page 3 1 6 1 1 A 3 HERITAGE BAY Agenda Page#49 Community Development District Series 2018 Debt Service Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending August 31,2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($1 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ - $ - $ 16,399 $ 16,399 Special Assmnts-Tax Collector 1,689,155 1,689,155 1,689,156 1 Special Assmnts-Discounts (67,566) (67,566) (61,669) 5,897 TOTAL REVENUES 1,621,589 1,621,589 1,643,886 22,297 EXPENDITURES Administration ProfServ-Arbitrage Rebate 600 600 600 - ProfServ-Property Appraiser 25,337 25,337 19,629 5,708 ProfServ-Trustee Fees 5,157 5,157 7,655 (2,498) Misc-Assessmnt Collection Cost 33,783 33,783 32,550 1,233 Total Administration 64,877 64,877 60,434 4,443 Debt Service Principal Debt Retirement 990,000 990,000 990,000 - Principal Prepayments - - 5,000 (5,000) Interest Expense 597,305 597,305 597,305 - Total Debt Service 1,587,305 1,587,305 1,592.305 (5,000) TOTAL EXPENDITURES 1,652,182 1,652,182 1,652,739 (557) Excess(deficiency)of revenues Over(under)expenditures (30,593) (30,593) (8,853) 21,740 OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance (30,593) - - - TOTAL FINANCING SOURCES(USES) (30,593) - - - Net change in fund balance $ (30,593) $ (30,593) $ (8,853) $ 21,740 FUND BALANCE,BEGINNING(OCT 1,2018) 855,432 855,432 855,432 FUND BALANCE,ENDING $ 824,839 $ 824,839 $ 846,579 Page 4 1611A3 HERITAGE BAY Agenda Page#50 Community Development District Series 2018 Construction and Acquisition Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending August 31,2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(5) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ - $ - $ 14,101 $ 14,101 TOTAL REVENUES - - 14,101 14,101 EXPENDITURES Construction In Progress Construction in Progress - - 563,974 (563,974) Total Construction In Progress - - 563,974 (563,974) TOTAL EXPENDITURES - - 563,974 (563,974) Excess(deficiency)of revenues Over(under)expenditures - - (549,873) (549,873) Net change in fund balance $ - $ - $ (549,873) $ (549,873) FUND BALANCE,BEGINNING(OCT 1,2018) - - 712,867 FUND BALANCE,ENDING $ - $ - $ 162,994 Page 5 1611A 3 Agenda Page#51 HERITAGE BAY Community Development District Supporting Schedules August 31, 2019 1 6 1 1 N 3 aeaeeaegaeo aNeare , � $e $ $ aEr � � 81 e . 0 . 0, - mOC CO .• 0 a 'gym N Yat 8 - 01S s � as § sot � � § 0, �s nsgE 8e- el CD 343' m U) co m a CD N o �p o p p S tp��] _ a c //0� Opp( _ A :^{ O m c.., 01. 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N N r r O 0 F CO > N ((i) 0 N N V V' LOO (D D i 0 O CO Q Q Q O 0 0 C. 0 0 0 e F O) 0 w (0 Q c 0 t (Y. 0 • U I I LL 1611A3 HERITAGE BAY Agenda Page#55 Community Development District Cash and Investment Balances August 31, 2019 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE GENERAL FUND Operating Checking Valley National Bank N/A 0.00% $ 145,275 Money Market Account BankUnited N/A 1.50% 498,673 Subtotal General Fund 643,949 DEBT SERVICE FUND Series 2018 Constr and Acq Fund US Bank N/A 0.00% 162,994 Series 2018A2 Interest Fund US Bank N/A 0.00% 13,724 Series 2018 PrePayment Fund US Bank N/A 0.00% 642 Series 2018 Reserve Fund US Bank N/A 0.00% 393,914 Series 2018 Revenue Fund US Bank N/A 0.00% 320,112 Subtotal Debt Service 891,386 (1) Total $ 1,535,334 Note(1) Invested in First American Obligation Fund Report Date:9/17/2019 Page 9 l6IlA3 HERITAGE BAY Agenda Page#56 Community Development District Series 2018 Construction Report Construction Report August 31,2019 Deposit to 2018 Acquisition and Construction Account(Amount from 4/18/18) $ 3,461,202 Requisitons (Please see Requisition List) Requisitions Total 3,328,296 Less Requisitions paid in FY17 28,232 Total Requisitions for FY18 2,669,228 I otal Requisitions for FY19 183,522 Sub-Total $ 132,906 Interest and transfers in Construction and Acquisition Account 30,088 Balance in Construction&Acq Account as of August 31,2019 $ 162,994 Report Date:9/17/2019 Page 10 161lh3 r- a) a) a) 0) @ a 1 (a a N rn J Q C O '= Y a V • w CT I M CO CO CO CO CO CO CO co CC) C) co a) co ao co co a) co co co a) a) a) CO CX) a) CO 00 CO 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N CO 0 8 m 8 N N O O O O O N N N O N N O O O O O (O O O M p w (0 Co (fl (b co co co n N- N- n N- n N- n N- n N- n n n n n n n n n n n n N E.. d a r- N (q Vim' CO N. 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Services Professional Personnel Hours Rate Amount Sr. Design Technician 10.00 105.00 1,050.00 Design Technician 5.50 95.00 522.50 Administrative .25 75.00 18.75 Sr. Project Manager 4.50 180.00 810.00 Sr. Project Designer 9.00 135.00 1,215.00 Totals 29.25 3,615.25 Total Labor 3,616.25 Total this Phase $3,616.25 Total this Invoice $3,616.25 Services provided this period include: The Verandas C-exhibits,review markups and redlines,review cart bridge areas, review and approve pay apps. Verandas roof drainage exhibit. Meeting with Ed and HOA for drainage design. CPH,Inc. ( ?17% i� (��!'',t:� Page 16 1611N3 Agenda Page#63 Project S28902 INFRAMARK/Heritage Bay;Meeting&Misc Invoice 115466 Billing Backup Tuesday,July 9,2019 CPH,Inc. Invoice 115466 Dated 7/9/2019 4:55:55 PM 1 Meeting Attendance&Misc.Services Professional Personnel Hours Rate Amount Sr.Design Technician 70-01068 Allen,John 5/14/2019 2.00 105.00 210.00 Verandas V:Mark up exhibit,review with Vivian,review with JMS,redline exhibit,send for review 70-01068 Allen,John 5/15/2019 .50 105.00 52.50 Review pictures of cart bridge area,emails with team 70-01068 Allen,John 5/17/2019 1.25 105.00 131.25 Review&approve pay apps 70-01068 Allen,John 5/24/2019 1.00 105.00 105.00 Review&approve pay apps 70-01068 Allen,John 5/29/2019 1,00 105.00 105.00 Lake 20:Review site pictures,questions on golf course drain with John& Albert 70-01068 Allen,John 5/29/2019 .50 105.00 52.50 Verandas V:Review with Albert,review with Vivian,send revised exhibit to Albert 70-01068 Allen,John 5/30/2019 1.00 105.00 105.00 Lake 20:Review yard drain conflict with John&Albert 70-01068 Allen,John 5/31/2019 1.00 105.00 105.00 Vernadas V:Revise roof drain exhibit 70-01068 Allen,John 6/5/2019 .50 105.00 52.50 Review clubhouse plans with Jeffrey&Albert 70-01068 Allen,John 6/12/2019 .75 105.00 78.75 Review&approve requisitions 70-01068 Allen,John 6/14/2019 .50 105.00 52.50 Review&approve requisitions Design Technician 70-01225 Zalesanski,Vivian 5/14/2019 2.00 95.00 190.00 Verandas Roof Drainage Exhibit 70-01225 Zalesanski,Vivian 5/15/2019 3.00 95.00 285.00 Verandas Roof Drainage Exhibit 70-01225 Zalesanski,Vivian 5/29/2019 .50 95.00 47.50 Verandas Roof Drainage Exhibit Administrative 73-01184 Lemmerman,Gabriel 5/23/2019 .25 75.00 18.75 prebills Sr. Project Manager 73-0163 Satfield,Jeffrey 5/14/2019 1.00 180.00 180.00 review COD workload 73-0163 Satfield,Jeffrey 5/22/2019 .50 180.00 90.00 review CDD needs and workload 73-0163 Satfield,Jeffrey 5/30/2019 1.00 180.00 180.00 review COD workload and outstanding items 73-0163 Satfield,Jeffrey 6/6/2019 1.00 180.00 180.00 review CDD workload 73-0163 Satfield,Jeffrey 6/11/2019 1.00 180.00 180.00 review CDD workload and client needs/notes Page 17 1 6 1 1 A 3 Agenda Page#64 Project S28902 INFRAMARK/Heritage Bay;Meeting&Misc Invoice 115466 Sr. Project Designer 70-0485 Lopez,Albert 5/13/2019 1.00 135.00 135.00 Veranda V drainage design 70-0485 Lopez,Albert 5/14/2019 1X)0 135.00 135.00 Veranda V drainage design 70-0485 Lopez,Albert 5/21/2019 3.00 135.00 405.00 Meeting with Ed and HOA to discuss drainage design 70-0485 Lopez,Albert 6/5/2019 1.00 135.00 135.00 club house SFWMD drawings review 70-0485 Lopez,Albert 6/6/2019 3.00 135.00 405.00 Engineers report/Board meeting Totals 29.25 3,616.25 Total Labor 3,616.25 Total this Phase $3,616.25 Total this Project $3,616.25 Total this Report $3,616.25 Page 18 1611113 Agenda Page#65 Inframark, LLC Invoice: 42957 A I N F R A M A R K 2002 West Grand Parkway North Invoice Date: 7/22/2019 Suite 100 Due Date: 8/21/2019 Katy, TX 77449 Terms: Net 30 Project ID: HERITAGEBAY PO#: Bill To: Heritage Bay CDD 210 N University Dr, Suite 702 Coral Springs FL 33071 United States Sales Description Quantity Units Rate Amount Management Fees for the Month Of:July 2019 Administrative Fees 1 Ea $3,747.67 $3,747.67 001-531027-51201-5000 Field Ops Services 1 Ea $1,057.33 $1,057.33 001-531016-53901-5000 Project Manager 1 Ea $2,031.25 $2,031.25 001-531016-53901-5000 For 16.25 hrs.project management @$125/hr.=$2031.25 Copies 1 Ea $49.25 $49.25 001-547001-51301-5000 Postage 1 Ea $9.00 $9.00 001-541006-51301-5000 Web Hosting 1 Ea $83.33 $83.33 001-531094-51301-5000 Dissemination Services 1 Ea $125.00 $125.00 Billable Items Subtotal $0.00 Subtotal $7,102.83 Tax(0%) $0.00 Total Due $7,102.83 Remit To : Inframark, LLC P.O. Box 733778 Dallas,TX 75373-3778 Please note our lockbox address has changed. Please include the Project ID and the Invoice Number on the check stub of your payment. 1 of 1 Page 19 1611IA3 Agen .h `Ali)West Fulton Stre=et Invoice `.,tnford.t loci{la 32771 ['hone:40?.322.0841 Justin Faircioth August 15, 2019 Heritage Bay Community Development District Project No: 528902 CfC INFRAMARK Invoice No: 115575R 210 N.University Drive Suite 702 Coral Springs,FL 33071 Meetings&Miscellaneous Services at 10154 Heritage Bay Blvd_Naples.FL-Collier County Professional Services through July 14,2019 _ 1 Meeting Attendance&Misc.Services Professional Personnel Hours Rate Amount Project Coordinator .50 00.00 45.00 Sr.Design Technician 1.50 105.00 157.50 Administrative .25 75.00 18.75 Sr.Project Manager 4.00 180.00 720.00 Totals 6.25 941.25 Total Labor 941.25 Total this Phase $941.25 XXP Expenses Reimbursable Expenses Communications 8.00 Total Relmbursables 8.00 8.00 Unit Billing Calor Copies 11X17 35 Black&White 11X17 1.00 Total Units 1.35 1.35 Total this Phase $9.35 Total this Invoice $950.60 Services provided this period include: Review weekly report,Clubhouse ERP amendment,review and approve pay apps,coordination with CDD CPH,Inc. A_, r K.f• rt}."'f'l Page 20 It r t F I „ (II 16I1A Agenda Page#67 Project S28902 INFRAMARK/Heritage Bay;Meeting&Misc Invoice 115575R Billing Backup Thursday,August 15,2019 CPH,Inc. Invoice 115575R Dated 8/15/2019 9:00:05 AM 1 Meeting Attendance&Misc.Services Professional Personnel Hours Rate Amount Project Coordinator 70-0993 Pearce,Kelly 6/19/2019 .50 90.00 45.00 Conference call coordination Sr.Design Technician 70-01068 Allen,John 6/28/2019 1.00 105.00 105.00 Pay apps,review weekly report&send to Justin 70-01068 Allen,John 7/8/2019 .50 105.00 52.50 Check status of Clubhouse ERP amendment,send to JMS Administrative 73-01184 Lemrnerman,Gabriel 6/26/2019 .25 75.00 18.75 review prebills and prepare billing cover sheet Sr.Project Manager 73-0163 Satfield,Jeffrey 6/19/2019 1.00 180.00 180.00 review CDD workload 73-0163 Satfield,Jeffrey 6/25/2019 1.00 180.00 180.00 review CDD workload 73-0163 Satfield,Jeffrey 7/3/2019 1.00 180.00 180.00 review CDD workload 73-0163 Satfield,Jeffrey 7/8/2019 1.00 180.00 180.00 review CDD workload&coord with Cal Totals 6.25 941.25 Total Labor 941.25 Total this Phase $941.25 XXP Expenses Reimbursable Expenses Communications AP 209515 7/7/2019 Jeffrey M.Satfield/Cell Phone(7/25/19) 8.00 Total Reimbursables 8.00 8.00 Unit Billing Color Copies 11X17 .35 Black&White 11X17 1.00 Total Units 1.35 1.35 Total this Phase $9.35 Total this Project $950.60 Total this Report $950.60 Page 21 1611A Agenda Page#68 Unbilled Detail Thursday,August 15,2019 6:49:05 AM CPH,Inc. As of 7/14/2019 Billing Employee! Hours/ Billing Billing Labor Status Date Reference Description Units Rate Amount Category Project:S28902 INFRAMARK/Heritage Bay;Meeting&Misc Project Number:S28902 INFRAMARK/Heritage Bay;Meeting&Misc Phase Number:XXP Expenses Principal Name:Satfield,Jeffrey Expenses: B 7/7/2019 000000209515 Jeffrey M.Satfield Cell Phone(7/25/19) 8.000 Total for 8.000 Total Billable Expenses 8.000 Total Expenses 8.000 Units: B 6/912019 000000000397 Ft.Myers B: 5.0 11X17 B&W@ 0.20 5.00 .200 1.000 B 5/19/2019 000000000604 Ft.Myers B: 1.0 ColorCopy @ 0.35 1.00 .350 .350 Total for 6.00 1.350 Total Billable Units 6.00 1.350 Total Units 6.00 1.350 Total for XXP 6.00 9.350 Page 22 16 $ 1A3 w N co 16 , O N 2 04 0 C to W O v 6 o. 3a 4 r v 0 0 ' O 01 N 5 U y CV D 2 N C._ v o W N O o 0 y O s‘i N 8P .- M C a Hi N O N O = N p 3 S N C 01 S J x •O d N B II) 0 O @ r W 0 C C g U U 07 co L O O O O N D O ,co co .2 ° ?N E N ,, 'O . m 2O N N h . 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(3 p k- F 16 $ 1 9580 l YamatoRaton,Road•a Suite 1 Boca Raton,Florida 33431 (561)994-9299•(800)299-4728 Fax (561)994-5823 } Grau & Associates CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com September 23,2019 To Board of Supervisors Heritage Bay Community Development District 210 N.University Drive,Suite 702 Coral Springs,FL 33071 We are pleased to confirm our understanding of the services we are to provide Heritage Bay Community Development District, Collier County,Florida("the District")for the fiscal year ended September 30,2019.We will audit the financial statements of the governmental activities and each major fund,including the related notes to the financial statements,which collectively comprise the basic financial statements of Heritage Bay Community Development District as of and for the fiscal year ended September 30,2019,In addition,we will examine the District's compliance with the requirements of Section 218.415 Florida Statutes.This letter serves to renew our agreement and establish the terms and fee for the 2019 audit. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI),such as management's discussion and analysis(MD&A),to supplement the District's basic financial statements.Such information,although not a part of the basic financial statements,is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational,economic,or historical context.As part of our engagement,we will apply certain limited procedures to the District's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements,and other knowledge we obtained during our audit of the basic financial statements.We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Budgetary comparison schedule Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented,in all material respects, in conformity with U.S.generally accepted accounting principles and to report on the fairness of the supplementary Information referred to in the second paragraph when considered in relation to the financial statements as a whole.Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States, and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions.We will issue a written report upon completion of our audit of the District's financial statements.We cannot provide assurance that an unmodified opinion will be expressed.Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs.If our opinion on the financial statements is other than unmodified, we will discuss the reasons with you in advance.If,for any reason,we are unable to complete the audit or are unable to form or have not formed an opinion,we may decline to express an opinion or issue a report,or may withdraw from this engagement. We will also provide a report(that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations,contracts,and grant agreements,noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards.The report on internal control and on compliance and other matters will include a paragraph that states(1)that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control on compliance,and(2)that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control and compliance.The paragraph will also state that the report is not suitable for any other purpose.If during our audit we become aware that the District is subject to an audit requirement that is not encompassed in the terms of this engagement,we will communicate to management and those charged with governance that an audit in accordance with U.S.generally accepted auditing standards and the standards for finandal audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. 1 r Heritage Bay Community Development District 2 Examination Objective The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute 218.415 in accordance with Rule 10.556(10)of the Auditor General of the State of Florida.Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion.We will issue a written report upon completion of our examination of the District's compliance.The report will include a statement that the report is intended solely for the information and use of management,those charged with governance,and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties.We cannot provide assurance that an unmodified opinion will be expressed.Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs.If our opinion on the District's compliance is other than unmodified,we will discuss the reasons with you in advance. If,for any reason,we are unable to complete the examination or are unable to form or have not formed an opinion,we may decline to express an opinion or issue a report,or may withdraw from this engagement. Other Services We will assist in preparing the financial statements and related notes of the District in conformity with U.S.generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. The other services are limited to the financial statement services previously defined.We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Management Responsibilities Management is responsible for compliance with Florida Statute 218.415 and will provide us with the information required for the examination.The accuracy and completeness of such information is also management's responsibility.You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them.In addition,you will be required to make certain representations regarding compliance with Florida Statute 218.415 in the management representation letter.Further,you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience;evaluate the adequacy and results of those services;and accept responsibility for them. Management is responsible for designing,implementing and maintaining effective internal controls,including evaluating and monitoring ongoing activities,to help ensure that appropriate goals and objectives are met;following laws and regulations;and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws,regulations,contracts,and grant agreements.You are also responsible for the selection and application of accounting principles,for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S.generally accepted accounting principles,and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information.You are also responsible for providing us with(1)access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements,(2)additional information that we may request for the purpose of the audit,and(3)unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial,both individually and in the aggregate,to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud,and for informing us about all known or suspected fraud affecting the government involving(1)management,(2)employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees,former employees,grantors.regulators,or others.In addition,you are responsible for identifying and ensuring that the government complies with applicable laws,regulations,contracts,agreements,and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws,regulations,contracts or grant agreements,or abuse that we report. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements,performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions,for the report,and for the timing and format for providing that information. 1 6 1 A Heritage Bay Community Development District 3 With regard to the electronic dissemination of audited financial statements,including financial statements published electronically on your website,you understand that electronic sites are a means to distribute information and,therefore,we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Audit Procedures—General An audit includes examining,on a test basis, evidence supporting the amounts and disclosures In the financial statements: therefore,our audit will involve judgment about the number of transactions to be examined and the areas to be tested.An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management,as well as evaluating the overall presentation of the financial statements.We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement,whether from(1)errors,(2)fraudulent financial reporting,(3)misappropriation of assets,or(4)violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit,combined with the inherent limitations of internal control,and because we will not perform a detailed examination of all transactions,there is a risk that material misstatements may exist and not be detected by us,even though the audit is properly planned and performed in accordance with U.S.generally accepted auditing standards and Government Auditing Standards. In addition,an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements.Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories,and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry.At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements;compliance with laws,regulations,contracts,and grant agreements;and other responsibilities required by generally accepted auditing standards. Audit Procedures—Internal Control Our audit will include obtaining an understanding of the government and its environment,including internal control,sufficient to assess the risks of material misstatement of the financial statements and to design the nature,timing,and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements.Our tests,if performed,will be less in scope than would be necessary to render an opinion on internal control and, accordingly,no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However,during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,we will perform tests of the District's compliance with the provisions of applicable laws,regulations,contracts,agreements,and grants. However,the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Engagement Administration,Foes,and Other We understand that your employees will prepare all confirmations we request and will locate any documents selected by us for testing. The audit documentation for this engagement is the property of Grau &Associates and constitutes confidential information. However,subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee,a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities.We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Grau&Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties.These parties may intend,or decide,to distribute the copies or information contained therein to others,including other governmental agencies.Notwithstanding the foregoing,the parties acknowledge that various documents reviewed or produced during the conduct of the audit may be public records under Florida law. The District agrees to notify Grau & Associates of any public record request it receives that Involves audit documentation. 1i ;J S Heritage Bay Community Development District 4 Our fee for these services will not exceed$5.900 for the September 30,2019 audit. The fee for each annual renewal wilt be agreed upon separately. We will complete the audit within prescribed statutory deadlines, with the understanding that your employees will provide information needed to perform the audit on a timely basis. The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding,we will contact the party(ies)contesting the audit finding for guidance prior to destroying the audit documentation. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation.Invoices will be submitted in sufficient detail to demonstrate compliance with the terms of this agreement.In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment,our engagement will be deemed to have been completed upon written notification of termination,even if we have not completed our report.You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination,The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary,we will discuss it with you and arrive at a new fee estimate. This agreement may be renewed each year thereafter subject to the mutual agreement by both parties to all terms and fees.The fee for each annual renewal will be agreed upon separately. The District has the option to terminate this agreement with or without cause by providing thirty(30)days written notice of termination to Grau&Associates. Upon any termination of this agreement, Grau&Associates shall be entitled to payment of all work and/or services rendered up until the effective termination of this agreement,subject to whatever claims or off-sets the District may have against Grau&Associates. We will provide you with a copy of our most recent external peer review report and any letter of comment,and any subsequent peer review reports and letters of comment received during the period of the contract.Our 2016 peer review report accompanies this letter. We appreciate the opportunity to be of service to Heritage Bay Community Development District and believe this letter accurately summarizes the significant terms of our engagement.If you have any questions,please let us know.If you agree with the terms of our engagement as described in this letter,please sign the enclosed copy and return it to us. Very truly yours, Grau&Associates Antonio J.Grau RESPONSE: This letter correctly understanding of Heritage Bay Community Development District. e By: � V/. �, Title: '`r'JT�".M-te�V Date: dfij ky 1611. A3 Heritage Bay Community Development District 5 \\ -6 v q 'e b NH Co I= 4s c w e Q w 04■r a o = c L3 .0 W .2 a (..) F v Uii0 . 4. pa,g'<c,f1 0 v CO • uig0 C4 f U Kt-4-1 Q U $ y p.w ►7 a nfl mow/ • -8f l' W8 18 3 a W U o3=ro 1�1w u�o a •^ I-1 T Q bcd p D. 0 O /d O to ri or, •2 r .. C � 8t� c LI..-0 tC 1 u g O Agenda Page#79 OINFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES Heritage Bay CDD 09/24/19 — Field Management Report www.inframarkims.com Inspected on:9/20/19 by:Tim Hall 1611 A 3 Agenda Page#80 1. Lake Management The water levels are dropping throughout the development due to the drier conditions this month. No flow issues with the storm water system were noted. Some of the lake interconnects have stopped flowing though flow is still exiting the project site into the Cocohatchee Canal. Submerged vegetation is more visible due to dropping water levels and a lot at the surface is caught up in the dense algal mats around many of the lake edges. Additional lake maintenance information is found below; all lake issues are low density unless otherwise noted. a. Algae on Lakes: Algae was noted on almost all of the lakes. It was caught up in the littoral rings around most of the lakes but was free floating in Lakes 4 and 27. ,..,,, , -,-- , -.. f, - ,,„ .., ' tin .. -. r '� am Lake 4 Lake 27 b. Littorals: i. Alligator Flag in Lakes: No issues noted. Plant on Lake 11 has been treated �`" > -‘k''"1. 'f + - ;.; :r x 4_ ii. l'hragrnites in Littorals of Lake 30B:Grass to east of weir structure has been sprayed while to the west is spreading. Follow up treatment needed to prevent torpedo grass. ♦ "C.' @ rt I Y . • . ,,,,,X.: ,4,44,111),-,.atm a.. Intramark Monthly Management Report 1 1611 Agenda Page#81 C, Rocks: No issues noted. d. Weeds: i. Alligator Weed in Lakes: No new issues observed. ii. Brazilian Pepper: No new issues observed. iii. Cattails in Lakes: No new issues observed iv. Climbing Hemp Vine in Lakes: No issues observed. v. Dollar Weed in Lakes: No issues observed. Hydrilla in Lakes: Hydrilla noted in Lakes 5,6,22,and 29. Becoming denser in Lake 29. .,, , a �� s ,y(k „ • 19141" 4114t:- ~ *w,.. : lye .;. ate'a yy ' 7 Lake 5 Lake 29 vi. Illinois Pond Weed in Lakes: Moderate amount of Illinois Pond Weed noted in more than half of the lakes. Observed emergent or almost emergent in Lakes 4,5,6, 10, 11, 12, 14, 15, 16, 18, 19,20,24, 25, 26, 30A and 30B. r� rim 41— m;,. xr A"flak. ,.s t f c 1..w,} x „�. « •n Vis. '. - Lake 12 Lake 26 Inframark Monthly Management Report 2 16 $ 1A3 Agenda Page#82 Vii. Palms on Lake Banks: Palm observed along Lake 11 west bank re-sprouting from cut trunk. • fb� x ti Y was ' ,pr t '" . Lake 11 Red Ludwigia in Lakes: Minor amounts noted in Lakes 2,3, 6,7,8, 10, 12, 18,and 21 • Lake 6 ix. Sedges in Lakes: No issues observed. x. Spatterdock/Lily Pads in Lakes: Noted in Lakes 1,3,and 12. ear sti L • a . ,;47, ► Yln • Lake 3 Lake 12 Inframark Monthly Management Report 3 Agenda Page#83 xi. Torpedo Grass in Lakes: In small amounts around lakes 5,7, 13, 15, 17, 18, 19,20,22, and 30 B. T, ..x i"" n'h - Lake 7 Lake 13 xi i. Various Submerged weeds in Lakes: Bacopa noted in Lake 1 4 v. t ,,a Lake 1 Bladderwort noted in Lakes 2,3,4,and 7 ."iiS .::, -. is t.:: •1 k i Lake 3 e. Trash in Lakes: No issues noted Inframark Monthly Management Report 4 16114 3 Agenda Page#84 f. Bulkheads: Weeds in North bulkhead of Lake 19 around Hole#27 green. '''.... Lake 19 g. Clippings in Lakes: No new cuttings observed but material from previous cordgrass and Fakahatchee grass trimming still present in and around several lakes. aa It- •4,0 Nvq, S 1€ Lake 22 2. Lake Bank Erosion a. Lake 5:Shoreline has been regraded. Not sure if pipe issue(s)were addressed. Y tem m el roe-- ..• }H a-". s '-+ r • • • Inframark Monthly Management Report 5 16 1 1A 3 Agenda Page#85 b. Lake 9:Minor erosion by rock next to residences. 1� f ^a z. 3. Storm Drainage System a. Control Structures: i. Basin 1: Control Structure L3/L10 was flowing. ii. Basin 2: Control Structure L6/L20 was flowing.Control Structure L12/L20 was flowing. iii. Basin 3: Control Structure L25L30 was just barely flowing. iv. Basin 4 &5: Control Structure L28/L30 was not flowing.Control Structure L29/L30 was not flowing. v. Basin 6: Control Structure L30/C0003 was flowing strongly. Control Structure L30/C00O2 was flowing. ,C.'S & y SK 4 A f. r _et .,!,,.0. -1:';,-;4# .1." '+ ..r$' is 'w i. s4^2na.b b. Drains: No issues noted. All drains seem to be open and working well. C. Roadway Catch Basins: No issues observed. Inframark Monthly Management Report 6 1611N s Agenda Page#86 d. Catch Basins: Grate on Catch Basin next to Driving Range still not seated properly. yy 1 �i a " s x Cv Olt _ ;:n �a j".. L a y• e. Inter Connect/Drain Pipes: No issues observed f. Illicit Discharges: No issues observed. g. Lake Drainage Pipes: No new issues observed 4. Fish/Wildlife Observations: Bass 171 Bream n Catfish M Gambusia M Egrets Herons I I Coots n Gallinules )Anhinga Cormorant n Osprey n Ibis _ Wood stork LiOtter n Alligators Snakes Q Turtles n Other: M i i . 1 13 +, s m ~ 4 1 a 5. Residential Complaints/Concerns: None reported. Inframark Monthly Management Report 7 16I1A3 Agenda Page#87 6. Non-CDD Issues: Broken sprinkler next to pathway at south end of Lake 12. ••. � k d s � n Inframark Monthly Management Report 8 1611 3 Agenda Page#89 From:Greg Urbancic<gurbancic@cyklawfirm.com> Sent: Friday,September 20,2019 9:10 AM To: Faircloth,Justin<justin.faircloth@inframark.com> Cc: Dennis Gagne(dpaf,ne@heritagebayccld.com)<dgagne@heritagehaycdd.com> Subject: RE: DR-4337 Funding Agreement—Heritage Bay Community Development District-Z1133-1 Justin-If that helps speed recovery and speed thereof,then I would go with the recommendation from FDEM. If you have to sign before the next meeting,then I would just put it on the agenda and have the Board ratify just for the record. Gregory L. Urbancic Attorney at Law Coleman, Yovanovich & Koester P.A. The Northern Trust Building 4001 Tamiami Trail North. Suite 300 CYK Naples Florida 34103 P- 239 435.3535 I F' 239 435 1215 qurbancic(c�cyklawfirm.com r i., Visit cyklawfirm.com to learn more about us. Roth Gregory L Urbancic and Coleman, Yovanovich & Koester, P.A. intend that this message be used exclusively by the addressee(s). This message may contain information that is privileged, confidential and exempt from disclosure under applicable law. Unauthorized disclosure or use of this information is strictly prohibited. If you have received this communication in error,please permanently dispose of the original message and notify Gregory L.Urbancic immediately at gurbancicccyklaw`irm.com or(239)435- 3535. Thank you. FRAUD ALERT----PLEASE DO NOT WIRE ANY FUNDS TO OUR FIRM UNLESS YOU OR THE SENDING BANK HAVE VERIFIED THE WIRING INSTRUCTIONS DIRECTLY WITH OUR FIRM VIA TELEPHONE. From: Faircloth,Justin<iustin.faircloth@inframark.com> Sent:Thursday,September 19,2019 3:55 PM To:Greg Urbancic<gurbancic@cyklawfirm.com> Cc: Dennis Gagne(dgagne@heritagebaycdd.com)<dgagne@heritagebaycdd.com> Subject: FW: DR-4337 Funding Agreement—Heritage Bay Community Development District-Z1133-1 Importance: High Greg, Any issue with me signing? This is in an effort to streamline any further payouts on Hurricane Irma. FEMA recently changed the obligation amount from 75%/25% to 90%/10%for certain categories and we may be in line to get a bit more funding. Let me know if you agree and I will send it over. Thanks, Justin Justin Faircloth I CAM, CDM I District Manager 16 $ 1N 3 Agenda Page#90 I N FRAMARK INF PAST RUC TUNE MANAGE PM NI '.F RVIL E5 5911 Country Lakes Drive I Fort Myers, FL 33905 (0)239.245.7118 ext. 3061 (M) 239.785.06751 www.inframarkims.com SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error,please contact the sender immediately and delete your copy from your computer. From:FDEM EY Contracts Shared Mailbox<fdentey.contracts@ey.corn> Sent:Wednesday,August 21, 2019 2:36 PM To:Justin.Faircloth@inframark.com Cc: FDEM PA Grants<fdempagrants@em.myflorida.com>; FDEM EY Contracts Shared Mailbox <fdem.ey.contracts@ev com>; dgagne@heritagebaycdd.com Subject: DR-4337 Funding Agreement—Heritage Bay Community Development District-Z1133-1 Good Afternoon, The Bureau of Recovery is pleased to implement contractual changes regarding Hurricane Irma DR-4337 Subgrant Agreement Amendments. Moving forward,the Division will only require a Final Amendment to the original Subgrant Agreement between the Subrecipient and the Florida Division of Emergency Management. The Final Amendment will eliminate future Amendments for subsequent Obligated Project Versions by incorporating these projects in the original Subgrant Agreement. Under these changes,the payment process will become more streamlined,allowing Subrecipients to receive Project funding quicker. Newly obligated Small Projects that have completed the Accuracy Review in FloridaPA,org(FLPA)will be eligible for payment immediately. For Large Projects, Subrecipients will now be able to enter a Request for Reimbursement(RFR)for completed Project work as soon as the Project has completed the Accuracy Review in FLPA. Please carefully read and review the attached Final Amendment together with all other attachments prior to signing. Please note,the Division will be unable to send the agreements in any form other than a PDF,due to legal stipulation. The signed agreement should be returned to me via email. Please be sure to copy FDEM staff below when sending the signed agreement: John Smit and Jennifer Drake at fdempagrants@em.myflorida.com If you require any assistance, please contact me at 618-7314982 or fdem.ey.contracts@ey.com. I look forward to working with you on this project. Have a nice day. 16I1N , Agenda Page#91 Jerion Fitz t�,.tR6Eycr y Contractor on behalf of r�4 Florida Division of Emergency Management � F t Bureau of Recovery * Phone. (850)404-5028 FDE Email. fdem.ey.contracts(cD,ey.corn Fr•rF ao How's my customer service? Please contact the Florida Division of Emergency Manageme Of THE. t Email: FDEM-PA-CustomerService(a.em.myflorida.corn Phone: (850)815-4456 I Jennifer Drake, PA Program Administrator Any tax advice in this e-mail should be considered in the context of the tax services we are providing to you. Preliminary tax advice should not be relied upon and may be insufficient for penalty protection. The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient,or an employee or agent responsible for delivering this message to the intended recipient,you are hereby notified that any dissemination,distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law:This e-mail may constitute an advertisement or solicitation under U.S. law,if its primary purpose is to advertise or promote a commercial product or service.You may choose not to receive advertising and promotional messages from Ernst&Young LLP(except for EY Client Portal and the ey.com website,which track e-mail preferences through a separate process)at this e-mail address by forwarding this message to no-more-rnail(ciley.com. If you do so,the sender of this message will be notified promptly.Our principal postal address is 5 Times Square, New York, NY 10036.Thank you. Ernst &Young LLP WARNING:This email originated outside of Inframark.Take caution when clicking on links and opening, attachments. Agenda Page#92 MODIFICATION # Z1133-1 TO SUBGRANT AGREEMENT BETWEEN THE DIVISION OF EMERGENCY MANAGEMENT AND HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT This Modification is made and entered into by and between the State of Florida, Division of Emergency Management ("the Division") and Heritage Bay Community Development District ("Sub-Recipient"), to modify Contract Number Z1133 which began on 2017/09/04 ("the Original Agreement"). WHEREAS, the Division and the Sub-Recipient have entered into the Original Agreement, pursuant to which the Division has provided a Subgrant to Sub-Recipient under the Public Assistance Program, including the payment of the original amount of the first obligated project worksheet; and, WHEREAS, when the Sub-Recipient desires to request funds from subsequently obligated project worksheets, the Sub-Recipient must modify the Original Agreement to include the additional funding; and, WHEREAS, these Subgrant Agreement Modifications are performed through a fully executed Amendment to the Original Agreement; and, WHEREAS, these Modifications unnecessarily delay the reimbursement process; and, WHEREAS, the Subgrant Agreements executed for Hurricane Irma (DR4337), are the only Subgrant Agreements that require these Subgrant Agreement Modifications. NOW THEREFORE, in order to improve efficiency while keeping in compliance with State and Federal regulations the parties, in consideration of the mutual promises contained herein, agree as follows: 1. This Modification shall be the final amendment to the Original Agreement executed by the Sub-Recipient and the Division. 2. All subsequent project worksheets and project worksheet versions shall be incorporated into the Original Agreement upon obligation. 3. The Scope of Work, Attachment A to the Original Agreement, will continue to be updated to reflect Federal funding obligated and will continue to be incorporated herein by reference. 4. All previous provisions of the Original Agreement being modified and any attachments thereto in conflict with this Modification shall be and are hereby amended to conform with this Modification, effective as of the date of the last execution of this Modification by both parties. 5. Section (C)(6), Modifications, of the Original Agreement, shall be amended to only read as, "Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement." 6. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. 1611A3 Agenda Page#93 In WITNESS WHEREOF, the parties hereto have executed this Modification as of the dates set out below, SUB-RECIPIENT: Heritage B ommunity Development District By: : / � Name and Title: 1$wlkJ [ 1ci(i134-K,D C -1kflJ_ Date: 9/24// DIVISION OF EMERGENCY MANAGEMENT By: Name and Title: Jared Moskowitz, Director Date: 1611N3 DATE: 09/25/2019 Copeland Southern Enterprises,Inc. 1668 Many Road North Fort Myers,Fl,33903 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239)245-7118 306 Fax No: (239)245-7120 Heritage Bay Community Development District in Naples E-MAIL:Justin.Faircloth@inframark.com OWNER INFORMATION: PROJECT MANAGER;Scott Copeland cooelandsei9iiaol.com OWNER'S ADDRESS: 10154 Heritage Bay Blvd,Naples,FL 34120 FEE AND TYPE: BILL TO THE ATTENTION OF:Justin Faircloth,District Manager Time&Materials based upon the Rate Schedule in effect at the time service is rendered. Estimated Fees: PROJECT NAME:Lake 14&21 Lake Bank Repairs. S WORK DESCRIPTION: Re-grade slope and Install 6 to 12 Inch Rip Rap with 404 Filter Cloth and Lake Bank Restoration with Catch Basin and Drain, Sekwct Options Urlon for_Price ofProposal REMARKS: I)All guest and golfers will need to be notified by the board of the repair project on Lake 14 and 21 to stay clear of the equipment during the project. 2) All Lake 14 Rip Rap Total Fees: $ 3,975.0Q 0 Sprinkler heads and Tines within the work area must be clearly marked by Golf Course before construction begins 3)CSF.I will call in a dig ticket 72 hours before work can start to allow utility companies time to mark the underground utilities within the work areas. Lake 21 Drain&Repair Total Fees: $ 3.475 00 Q 4)Lake 14 if Rip Rap supplied by Golf Course is not enough to complete the flow way on Lake 14,then Additional Rock will be purchased and the CDD will be billed only for the difference in supplies needed to complete the new flow way. Dear Justin Faircloth In Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for the Repairs needed on Lake 14&21 for the above-referenced project: SCOPE OF SERVICES(Limited to the following): 1. Crews will set up MOT around work areas for safety during the project and removed once job has been completed. 2. Crews will install 404 cloth and 6 to 12 inch Rip Rap supplied from Golf Course,as per typical section on page 4 below. 3. Work is estimated to take l week to complete. Note:Any additional work and services requested,and Is not found in this Proposal can be done,but will require additional cost to be paid in full with proposal fee upon the completion of job. We at Copeland Southern Enterpnses hope this meets your approval and satisfies your requirements.if so please sign the contract proposal below and return a copy to out-office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I ant authorized to enter into this contract for professional services and I hereby authorize the performance of the above scrv' to pay the charges upon the completion of the lob resulting there from as identified in the"FEE TYPE"section above. I ha a e and and agree to these Standard Business Terms. !a��9 Authorized Signature: � t r' Date: Typed Name&Title: , ,CIGv1N 6 /(u /,. fl-t C,tlU 1 )/ ( i 161 1A 3 Lake#14 Proposed Repair Cost$3,975.00 1. Crews will cut out slope and Install 404 cloth filter cloth in the area 11'wide by 40 ft.with 6 to 12"Rip Rap furnished by Kevin From the Golf Couse with the left over Rip Rap from their past Jobs&CSEI will furnish all other supplies and Labor. 2. Crews will Re-shape the newly prepared slope to funnel high flow of water thru the center of the Rip Rap area and out into Lake 14. r � tx l':'.1i 1'.tl, ! 13�`1.j "it?C,j 1 6 $ 1 Lake#21 Proposed Repair Cost S 3,475.00 1. install 22 inch Catch Basin and Concrete Slab with 6 inch DW ADS tied into existing 6"Drain. 2. Restoration to Lake Bank with Coconut Erosion Blanket,re-shape&contour planter area to allow water to enter both Catch Basins. r- 3 1 6 I 1 A 3 I . � RIP-RAP SHORELINE PROTECTION / \- *III- ..._ ,diviwiw . ,. NORMAL LAKE ELEVATION I��`� n \.,,\_ ,..---. I I Alleil LI di40010 , _ ,� N LOW WATER LINE iiill �� 1 FOOT DEPTH MINIMUM 4111111r �!I I I, FEET TOE IN END OF STONE 0 1 2 l4 1-- _ --_ .._ 1611A3 ADDENDUM TO AGREEMENT This ADDENDUM TO AGREEMENT("Addendum")dated as of the 3rd day of October, 2019, by and between the Heritage Bay Community Development District ("DISTRICT") and Copeland Southern Enterprises, Inc. ("CONTRACTOR"). (DISTRICT and CONTRACTOR being collectively referred to herein as the"Parties"). WHEREAS, the Parties entered into a stormwater system erosion restoration project ("Agreement")on October 3,2019; and WHEREAS, the DISTRICT is a "public agency" pursuant to Section 119.0701(1)(b), Florida Statutes, and Chapter 119, Florida Statutes, provides for certain contract requirements related to public records in each public agency contract for services. NOW THEREFORE,the Parties hereby agree as follows: 1. CONTRACTOR agrees to comply with Florida's public records law by keeping and maintaining public records that ordinarily and necessarily would be required by the DISTRICT in order to perform the services under the Agreement by doing the following: upon the request of the DISTRICT's Custodian of Public Records,providing the DISTRICT with copies of or access to public records on the same terms and conditions that the DISTRICT would provide the records and at a cost that does not exceed the cost provided by Florida law;by ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the CONTRACTOR does not transfer the records to the DISTRICT; and upon completion of the Agreement by transferring, at no cost,to the DISTRICT all public records in possession of the CONTRACTOR or by keeping and maintaining all public records required by the DISTRICT to perform the services. If the CONTRACTOR transfers all public records to the DISTRICT upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the DISTRICT, upon request from the DISTRICT's Custodian of Public Records, in a format that is compatible with the information technology systems of the DISTRICT. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS WORK ASSIGNMENT, CONTACT THE DISTRICT'S CUSTODIAN OF PUBLIC RECORDS SANDRA DEMARCO, AT INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES 210 N. 1 6 1 i 3 UNIVERSITY DRIVE SUITE 702 CORAL SPRINGS,FL 33071,954-753-5841 EXT. 40532, OR SANDRA.DEMARCO@INFRAMARK.COM. 2. Contractor or any subcontractor performing the work described in this Contract shall maintain throughout the term of this Contract the following insurance: (a) Workers' Compensation coverage, in full compliance with Florida statutory requirements,for all employees of Contractor who are to provide a service under this Contract,as required under applicable Florida Statutes AND Employer's Liability with limits of not less than $1,000,000.00 per employee per accident,$500,000.00 disease aggregate,and$100,000.00 per employee per disease. (b) Commercial General Liability"occurrence"coverage in the minimum amount of $1,000,000 combined single limit bodily injury and property damage each occurrence and$2,000,000 aggregate, including personal injury,broad form property damage, products/completed operations,broad form blanket contractual and$100,000 fire legal liability. (c) Automobile Liability Insurance for bodily injuries in limits of not less than $1,000,000 combined single limit bodily injury and for property damage,providing coverage for any accident arising out of or resulting from the operation,maintenance,or use by Contractor of any owned,non-owned,or hired automobiles,trailers,or other equipment required to be licensed. Said insurance shall also to include insured/underinsured motorists coverage in the minimum amount of$100,000 when there are owned vehicles. District,its staff,consultants,agents and supervisors shall be named as an additional insured on all policies required(excluding worker's compensation). Contractor shall furnish District with the Certificate of Insurance evidencing compliance with this requirement. No certificate shall be acceptable to District unless it provides that any change or termination within the policy periods of the insurance coverage,as certified, shall not be effective within thirty(30)days of prior written notice to District. Insurance coverage shall be from a reputable insurance carrier acceptable to District,who licensed to conduct business in the State of Florida,and such carrier shall have a Best's Insurance Reports rating of at least A-VII. If Contractor fails to have secured and maintained the required insurance, District has the right(without any obligation to do so,however),to secure such required insurance in which event,Contractor shall pay the cost for that required insurance and shall furnish, upon demand,all information that may be required in connection with District's obtaining the required insurance. 3. Neither District nor Contractor may assign this Contract without the prior written approval of the other. 2 16 1 iA 3 4. This Contract shall be construed, governed and interpreted in accordance with the laws of the State of Florida. 5. In the event of litigation arising out of either party's obligations under this Contract, sole and exclusive venue shall lie in Lee County, Florida and the prevailing party shall be entitled to recover its attorney's fees and costs from the non-prevailing party,including but not limited to trial level fees,bankruptcy fees and appellate fees. 6. All other provisions to the Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the Parties have caused this Addendum to be executed by their respective duly authorized officers as of the date first above written. District: HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT By: Contractor: COPELAND SOUTHERN ENTERPRISES,INC. 7 By: •w /0.,/ --/ 3 16IiN MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, October 3, 2019 at 9:00 a.m. in the Heritage Bay Clubhouse,10154 Heritage Bay Boulevard,Naples,Florida. Present were: Edwin Hubbard Chairman John May Vice Chairman Dennis Gagne Assistant Secretary Donna Hunter Assistant Secretary Jack Arcurie Assistant Secretary Also present were: Justin Faircloth District Manager Albert Lopez CPH Gonzalo Ayres Lake&Wetland Management The following is a summary of the actions taken at the October 3, 2019 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Call to Order Mr. Faircloth called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda • Add Spending Resolution Discussion under New Business. • Proposal from Copeland Southern to install markers on the Lake 30B will be included under Item 6A On MOTION by Ms.Hunter seconded by Mr.May with all in favor the agenda was approved as amended. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • None 61iN3 October 3, 2019 Heritage Bay CDD FOURTH ORDER OF BUSINESS Engineer's Report A. Project Summary i, Q.E. Open Items for Completion • Staff provided a summary of the various projects. • Correspondence from CPH regarding embankment stabilization elevation was reviewed. • Mr. Lopez provided an overview of considerations to get to the elevation of 14 feet in the area. • Discussion ensued on how to proceed including obtaining engineering drawings;timing of project; Club responsibility of the palm trees;and responsibility of costs. • The Board requested that the bank of Lake 30A be built according to the contract with the elevation of 14' and CPH provide a revised cross section in light of the placement of the Royal Palms along the roadway. On MOTION by Mr. Gagne seconded by Mr. Arcurie with all in favor the District Manager, District Engineer and Chairman were authorized to work up cross section to provide to Q.E;and the Board requested the original design elevation of 14' be met. ii. Clubhouse Dry Retention Modification Update • Mr. Hubbard reported on the retention modification project. iii. Establishment of Date for 2020 Water Sampling&Testing • The Board requested the same water sampling&testing be completed as last year during October and April. Mr.Lopez stated CPH would offer the program at the same cost as last year. • The District Manager was authorized to execute an agreement for the same price and schedule as performed last year. The record will reflect Mr.Lopez left the meeting. FIFTH ORDER OF BUSINESS Attorney's Report • Il was reported District Counsel has reviewed the Campus Suite contract, provided comments,and that the District Manager will negotiate the page count with Campus Suite. 2 1 6 1 1 A 3 October 3, 2019 Heritage Bay CDD SIXTH ORDER OF BUSINESS Lake & Wetland Management Monthly Inspections and Service Reports • The September Lake&Wetland Inspection and Service Reports were reviewed. • Mr. Ayres provided an update on mitigation area and lake maintenance. • Communication issues were addressed. • Mr. Ayres committed to keeping the new pathway through Lake 30B clear and providing better communication on a regular basis with the District and its representatives. A. Bathymetric Survey Maps — Next Steps & Timing for Control of Illinois Pond Weed i. Review of Proposed Boundary Markers in Boulder Lake • Proposed boundary marker locations were reviewed. • Discussion ensued with regards to material and installation costs.A proposal from Lykins Signtek was reviewed. Mr.Arcurie MOVED to approve the purchase of one regular marker buoy and installation estimated at$1,000; and place three posts for a cost of $2,205; Chairman to send letter prior to installation notifying the Quarry this action is being performed to assist boaters in lake 30B and Mr. Mav seconded the motion. • The prior motion was discussed.The Board approved installing three 16' markers on Lake 30B along with one buoy to mark the new treatment area. ;On VOICE vote with all in favor the prior motion was approved. SEVENTH ORDER OF BUSINESS Old Business • None EIGHTH ORDER OF BUSINESS New Business A. Spending Resolution Discussion • Discussion ensued with regard to spending resolution for District Manager approval of items between meetings. • The Board requested District Counsel develop a spending Resolution to consider at the December 5,2019 meeting. 3 16IiII3 October 3, 2019 Heritage Bay CDD NINTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the September 5,2019 Meeting Mr. Faircloth stated each Board member received a copy of the minutes of the September 5, 2019 meeting and requested any additions,corrections or deletions. On MOTION by Mr. Hubbard seconded by Mr. May with all in favor the Minutes of the September 5,2019 meetingzwere approved. B. Acceptance of Financials On MOTION by Mr.May seconded by Ms.Hunter with all in favor the August 31,2019 Financial Statements and Check Register were accepted. A. Approval of Fiscal Year 2019 Audit Engagement Letter • The FY 2019 Audit Engagement Letter from Grau&Associates was reviewed. On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in favor the FY 2019 Audit Engagement Letter with Grau&Associates was approved. B. Field Manager's Report • The Field Manager's Report for inspection conducted on September 24, 2019 was reviewed. • Questions and comments were addressed. C. Follow Up Items • Updates were given on the various projects/open items. i. FEMA Update—Ratification of Funding Agreement Z1133-1 • Modification Z1133-1 to Subgrant Agreement with the Division of Emergency Management was discussed informing the Board that the agreement was an effort to streamline any further payouts on Hurricane Irma. • District Counsel reviewed the agreement and recommended executing the agreement and to request the Board ratify the action. 4 16 $ 1A3 October 3, 2019 Heritage Bay CDD �On MOTION by Mr.Arcurie seconded by Mr.May with all in favor: Modification Z1133-1 to Subgrant Agreement between the Division of Emergency Management and Heritage Bay Community Development District was ratified. ii. Campus Suite Update • This item was previously addressed. iii. LMS Update • The next Collier County Local Mitigation Strategy meeting will be October 18,2019. iv. Lake 14&21 Erosion Repair Update • A proposal from Copeland Southern for Lake 14& 21 lake bank repairs in the amount of $7,450 to regrade slope and install 6 to 12-inch rip rap with 404 filter cloth and lake bank restoration with catch basin and drain was discussed. On MOTION by Ms. Hunter seconded by Mr. Gagne with all in favor rescinding the prior not to exceed amount of $6,000 and approving the new amount; the proposal from Copeland Southern for Lake 14 & 21 Lake Bank repairs in the amount of$7,450 was approved. TENTH ORDER OF BUSINESS Supervisor Comments • Ms.Hunter inquired about Terrace IV. • Mr. May commented on his term as a Board member and indicated he would be resigning from the Board and submitting a letter to the Chair upon a successful closing on his home. ELEVENTH ORDER OF BUSINESS Chairman's Comment • Mr. Hubbard commented on the luncheon/meeting with the Quarry Chair; the golf course and Club items;correspondence from Mr.Miller regarding assessments;Terrace IV;bridge landscaping;and the Green Committee. The record will reflect Mr.May left the meeting. • Filling the pending vacant position was discussed. TWELFTH ORDER OF BUSINESS Audience Comments • None 5 1 6 I i A October 3, 2019 Heritage Bay CDD THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in favor the meeting was adjourned at 11:41 a.m. 0 I'- _ 1, j._.__.=> Ju n Faircloth Edwin Hub.ard Secretary Chairman 6 „oKAte, 16 % 1A4 FE Immokalee Fire Control District R ' ' ' 8 502 New Market Road East, Immokalee, FL. 34142 Ave Maria Michael J. Choate, Fire Chief October 1, 2019 Mr. Derek Johnson, General Accounting Manager Clerk of the Circuit Court, Finance Department 3299 Tamiami Trail East, #403 Naples, FL 34112 Sent via Certified Mail Dear Mr. Johnson: Enclosed please find the following: 1. Copy of Resolution 2019-16 adopting the final millage rage for the Immokalee Fire Control District for the 2019-2020 fiscal year. 2. Copy of Resolution 2019-17 adopting the final impact fee rates for the Immokalee Fire Control District for the 2019-2020 fiscal year. 3. Copy of Resolution 2019-18 adopting the final General Fund budget for the Immokalee Fire Control District for the 2019-2020 fiscal year. 4. Copy of Resolution 2019-19 adopting the final Impact Fee Fund budget for the Immokalee Fire Control District for the 2019-2020 fiscal year. 5. General Fund Budget for the Immokalee Fire Control District for the 2019-2020 fiscal year. 6. Impact Fee Fund Budget for the Immokalee Fire Control District for the 2019- 2020 fiscal year. 7. Schedule of Board Meetings for the period of October 1, 2019 through September 30, 2020. 8. District Map. 9. The Agent of Record for the Immokalee Fire Control District is Michael Choate, Fire Chief/District Manager. Very truly yours, c Imd BECKY BRONSDON Chief Financial Officer Administration(239)657-2111 Operations(239)657-8587 Fire Prevention(239)597-9227 Fax(239)657-9489 16 $ 1N4 RESOLUTION#2019-16 A RESOLUTION OF THE IMMOKALEE FIRE CONTROL DISTRICT OF COLLIER COUNTY FLORIDA,ADOPTING THE FINAL LEVY OF AD VALOREM TAXES FOR FISCAL YEAR 2019- 2020, PROVIDING FOR AN EFFECTIVE DATE WHEREAS,section 6 of the Immokalee Fire Control District's Charter of chapter 2000 393, Laws of Florida, and Chapter 191.009, Florida Statutes, authorizes the Immokalee Fire Control District to levy an ad valorem taxation on property within its boundaries in Collier County in an amount not to exceed 3.75 mills;and WHEREAS, the Immokalee Fire Control District on September 23, 2019 adopted Fiscal Year 2019-2020 Final Millage Rate following the public hearing required by section 200.065, Florida Statutes; and WHEREAS, the gross taxable value for operating purposes not exempt from ad valorem taxation within the Immokalee Fire Control District, has been certified by the Collier County Property Appraiser as$1,152,595,624; NOW, THEREFORE, BE IT RESOLVED by the BOARD OF FIRE COMMISSIONERS OF THE IMMOKALEE FIRE CONTROL DISTRICT of Collier County Florida, that the Fiscal Year 2019-2020 Final operating millage rate for the Immokalee Fire Control District is 3.75 mills per$1,000 00, which is more than the rolled back rate of 3.66318 mills per$1,000.00 by 2.37%. Such millage rate will be collected pursuant to the same manner and form as county taxes. This resolution shall take effect immediately upon its adoption. The foregoing resolution was offered by Commissioner P.. v ''. c-,I , who moved its adoption. 4 The motion was seconded by Commissioner ak1.-1-4,,-- , and the I 1611A4 Vote was as follows: Commissioner Patricia Anne Goodnight Ct Commissioner Joseph Brister !i,_ I Commissioner Edward Olesky A\• CAt)' Commissioner Bonnie Keen :ik.+ Commissioner Robert Halman Duly passed and adopted on this 23rd day of September, 2019. Board of Commissioners of the Immokalee Fire Control District By: U'A 11J Patricia Anne Goodnight,Chair 16 1 1A 4 RESOLUTION#2019-17 A RESOLUTION OF THE IMMOKALEE FIRE CONTROL DISTRICT OF COLLIER COUNTY FLORIDA, IMPOSING THE FINAL IMPACT FEE RATES FOR THE IMMOKALEE FIRE CONTROL DISTRICT FOR FISCAL YEAR 2019-2020,PROVIDING FOR AN EFFECTIVE DATE WHEREAS, impact fees are a funding mechanism that a local government may utilize to pay for public improvements that are necessary to serve new growth;and WHEREAS, impact fees must satisfy a dual rational nexus test to be constitutional; and WHEREAS,the dual rational nexus test requires a local government to show a reasonable nexus between the local government's need for additional capital facilities and the new construction and that a special benefit is conferred upon the fee payers;and WHEREAS, Subsection 6 of chapter 2001-330, Laws of Florida,authorizes the Immokalee Fire Control District to assess impact fees for capital improvements on new construction within its boundaries;and WHEREAS,the calculation of impact fee rates assessed effective for the 2019--2020 fiscal year was based upon the most recent and localized data,as evidenced by the Fire/Rescue Service Impact Fee Update Study dated January 2006; and WHEREAS,the accounting of the impact fee revenues and are provided for and reported in a separate and segregated special revenue fund entitled Impact Fee Fund; and WHEREAS,the impact fees adopted by the Board of Fire Commissioners of the Immokalee Fire Control and Rescue District for the 2019 2020 fiscal year are imposed in compliance with Section 163.31801, Florida Statutes; and WHEREAS, the final impact fee rates adopted by the Board of Fire Commissioners were adopted at a Public Meeting held on September 23, 2019; NOW,THEREFORE,BE IT RESOLVED by the BOARD OF FIRE 1611N4 COMMISSIONERS OF THE IMMOKALEE FIRE CONTROL DISTRICT of Collier County Florida,that the final charges for impact fees of $1.11 per square foot of defined living area for residential development and$0.32 per square foot of useable area for commercial and industrial structures as defined in Subsection 6 of chapter 2001-330, Laws of Florida, are adopted in the lmmokalee Fire Control District to be used for capital improvements that are necessary to serve new growth in accordance with Florida law. No reduction in the assessed impact fee charge is authorized; This resolution shall take effect immediately upon its adoption. This resolution shall take effect immediately upon its adoption. ' .."C)The foregoing resolution was offered by Commissioner Ki--,------- , who moved its adoption. o mi sioner C3054-(21- and the The motion was seconded by C m s , Vote was as follows: Commissioner Patricia Anne Goodnight I Commissioner Joseph Brister %.* Commissioner Edward Olesky s,,. Commissioner Bonnie Keen 'mm0 Commissioner Robert Halman .itur Duly passed and adopted on this 23rd day of September,2019. Board of Commissioners of the Immokalee Fire Control District By: pt--- 1-1-vi- Patricia Anne Goodnight, Chair 161IA4 RESOLUTION#2019-18 A RESOLUTION OF THE IMMOKALEE FIRE CONTROL DISTRICT OF COLLIER COUNTY FLORIDA, ADOPTING THE FINAL BUDGET FOR THE IMMOKALEE FIRE CONTROL DISTRICT GENERAL FUND FOR FISCAL YEAR 2019-2020; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Immokalee Fire Control District of Collier County, Florida, on September 23, 2019 held a public hearing as required by Florida Statute 200.065; and WHEREAS, the Immokalee Fire Control District of Collier County, Florida, set forth the final appropriations in the amount of$4,920,208 and final revenue estimates in the amount of $4,572,742 for the General Fund for the Fiscal Year Fiscal Year 2019 2020;and NOW, THEREFORE, BE IT RESOLVED by the BOARD OF FIRE COMMISSIONERS OF THE IMMOKALEE FIRE CONTROL DISTRICT of Collier County Florida, that the Fiscal Year 2019-2020 Final Budget for the General Fund be adopted. This resolution shall take effect immediately upon its adoption. The foregoing resolution was offered by Commissioner �V‘C-54--el , who moved its adoption. The motion was seconded by Commissioner 4ckilh—t---- , and the Vote was as follows. Commissioner Patricia Anne Goodnight �.— Commissioner Joseph Brister ����_ Commissioner Edward Olesky - Commissioner Bonnie Keen Ads Commissioner Robert Halman 16 $ IA4 Duly passed and adopted on this 23rd day of September, 2019. Board of Commissioners of the Immokalee Fire Control District By: 0)/:" Patricia Anne G odnight, Chair I ., RESOLUTION#2019-19 A RESOLUTION OF THE IMMOKALEE FIRE CONTROL DISTRICT OF COLLIER COUNTY FLORIDA, ADOPTING THE FINAL BUDGET FOR THE IMMOKALEE FIRE CONTROL DISTRICT IMPACT FEE FUND FOR FISCAL YEAR 2019-2020; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the Immokalee Fire Control District of Collier County, Florida,on September 9, 2019 held a public hearing as required by Florida Statute 200.065; and WHEREAS, the Immokalee Fire Control District of Collier County, Florida, set forth the final appropriations in the amount of$5,013,500 and final revenue estimates in the amount of $995,000 for the Impact Fee Fund for the Fiscal Year Fiscal Year 2019-2020; and NOW, THEREFORE, BE IT RESOLVED by the BOARD OF FIRE COMMISSIONERS OF THE IMMOKALEE FIRE CONTROL DISTRICT of Collier County Florida, that the Fiscal Year 2019-2020 Final Budget for the Impact Fee Fund be adopted. This resolution shall take effect immediately upon its adoption.ti The foregoing resolution was offered by Commissioner 1�A1-4-0—..---- , who moved its adoption. The motion was seconded by Commissioner i�Y-� ` --C-Q_r ,and the Vote was as follows. Commissioner Patricia Anne Goodnight / Commissioner Joseph Brister V), Commissioner Edward Olesky - Commissioner Bonnie Keen Commissioner Robert Halman Duly passed and adopted on this 23rd day of September, 2019 1 16 $ 1A4 Board of Commissioners of the Immokalee Fire Control District By: R/4--,/i/y\-1-- Patricia Anne Goodnight, Chair 2 ri.mul: III.m..... ....1.16.1.111400KAZ4-4. F .1•11* R E I S R I 1 . C E E Ave Maria r Immokalee Fire Control District PROUDLY SERVING IMMOKALEE AND AVE MARIA ~r _ 1 `to 1� / ! .a, ! 0 ' _511 1 . _ J • i 1 2019-2020 General Fund and Impact Fee Fund Budget { Final Budget Hearing t1 Monday, September 23, 2019 - 5:30 p.m. tl , I: L E fa. a..�. , FF 16 AI 1 /1 Ft Immokalee Fire Control District 502 New Market Road East, Immokalee, FL. 34142 Ave Maria Michael J. Choate, Fire Chief TABLE OF CONTENTS Letter from the Chief 1 Budget Planning Calendar 3 General Fund Budget 4 Revenue Overview and Detail 8 Expense Overview and Detail 10 Cash Reserves 18 Impact Fee Fund Budget 19 Appendix 22 Administration(239)657-2111 Operations(239)657-8587 Fire Prevention(239)597-9227 Fax(239)657-9489 i61lh ,, 0K4( . F _ Immokalee Fire Control District E E 502 New Market Road East, Immokalee, FL. 34142 Ave Maria Michael J. Choate, Fire Chief September 23, 2019 Board of Fire Commissioners 502 New Market Rd. East Immokalee, FL 34142 Commissioners; On behalf of the staff of the Immokalee Fire Control District, I am pleased to present the 2019- 2020 General Fund and Impact Fee Fund Budgets. A budget is far more than a financial tool to monitor and control spending and financial solvency. It is a reflection of the Board of Fire Commissioners' policies and goals. and their response to challenges facing the District in the coming fiscal year. GENERAL FUND BUDGET There is no doubt the District has faced economic challenges for years. Like all independent fire districts, almost all of the District's revenue is generated by property taxes (Ad Valorem). Annually, the County's Property Appraiser establishes the taxable property value within the District. The Board then adopts a millage rate, and property tax revenue is generated. Unfortunately,this means the bulk of District funding is subject to the variations in property values associated with national economic conditions. The District cannot merely increase the taxing (millage) rate when property values are not sufficient to fund operations - the District already levies the constitutional maximum millage rate allowable for an independent special district-3.75 mils,or$3.75 for every$1,000 of taxable property value. In an attempt to address this long-standing funding challenge, the Board brought to the voters the option of a non-ad valorem fire fee assessment. The voters did not approve this initiative. We continue to explore other funding options to be able to provide our community with excellent fire and emergency services, while remaining financially solvent. The 2019-2020 General Fund Budget reflects an increase in Ad Valorem revenue of 7%. This additional revenue is required to maintain operations at current level, still resulting in the funding of capital purchases with cash reserves. Expenses contained within the 2019-2020 General Fund Budget reflect provisions for current staffing only. No new positions are funded. Increases in personnel costs,including retirement and health insurance, are projected. We have continued to diligently monitor and control operating costs(which decrease a little over 1%as compared to the current year)and capital purchases. We 1 1611A4 are replacing an engine by utilizing a lease to purchase program to distribute the cost over time so reserves are less impacted. Cash reserves (or the accumulation of funds unspent at the end of the fiscal year) are essential to the continued operation of the District. Without these reserves, the District would be unable to operate the first quarter of the fiscal year, the period of time before property tax revenue is received. Reserves are also essential to provide funding for future replacement equipment, vehicles and apparatus. The 2019-2020 General Fund Budget utilizes$345,911 of reserves to fund capital purchases, leaving a balance of reserves at the end of the fiscal year of$1,422,019. Since it takes over$1,000,000 to fund first quarter expenses, only a little over$400,000 is left to fund the deficit and emergencies. The inability to replace used reserves continues to be a major challenge for the District. IMPACT FEE BUDGET The District's enabling legislation authorizes the Board of Fire Commissioners to assess impact fees. Pursuant to Florida law, an impact fee requires there be an established need for additional capital infrastructure resulting from growth within the District. There must be a reasonable connection between an impact fee fund expenditure and a benefit received by the payer. Further, impact fees must be designated and segregated only for the purchase of capital assets (including construction) required by growth in the District. Unfortunately, these fees cannot be used to address financial challenges of the General Fund. The 2019-2020 Impact Fee Fund Budget provides for the construction of Station#32 in Ave Maria. With a projected opening date of December 2020,the bulk of costs associated with that station are provided for in the 2019-2020 budget. In summary,just know that we remain committed to the goals of the Board of Fire Commissioners. You have remained steadfast with your direction—provide the resources(personnel,training,and equipment) to keep our responders safe, while providing excellent emergency service to our community, all while operating in a fiscally responsible manner to retain financial solvency. Thank you, Michael J. Choate District Manager I Fire Chief 16t1A4 .4(e6 F Immokalee Fire Control District E E 502 New Market Road East, Immokalee, FL. 34142 Ave Maria Michael J. Choate, Fire Chief GENERAL FUND BUDGET U 4 • 1611A4 GENERAL FUND PROPOSED BUDGET 2019-2020 FINAL BUDGET HEARING Original Adopted Estimated Amended Budget Final Budget %Variance Budget 2018-2019 9/30/19 2018-2019 2019-2020 18/19 vs 19/20`6 AMENDED VS. PROPOSED Balance Forward-Cash Reserves(Assigned) 1,884,651 1,899,557 1,899,557 1,767,930 Revenue 001 Collier County Ad Valorem-3.75 Millage Rate $ 3,831,780 $ 3,879,051 $ 3,831,780 $ 4.106,172 7.16°:• 002 Ad Valorem Tax Deeds/Warrants/Prior Years 003 Inspection Fees - - 004 Public Safety Grants-SAFER - 005 Public Safety Grants-Federal --- 006 Public Safety Grants-State - - 007 Public Safety Grants-County CDBG 259,000 925 925 312,000 008 Public Safety Grants-Immokalee Water/Sewer 65,000 65,000 25,000 100.00% 009 Public Safety Grants-FF Supplement 3,840 3,947 3,840 2,520 -34.38% 010 Interest Income 9,000 30,000 25,000 25,000 0.00% 011 Rents and Royalties 3,459 6,000 3,459 5,000 44.55% 012 Sale of Surplus Materials and Equipment - 1,675 - 013 Donations 100 500 100 100 0.00% 014 Special Event Fees 5,000 3,574 5,000 6,000 015 Other Miscellaneous Revenue 10,000 142,000 140,000 0,000 -78.579' 016 Proceeds from Debt-Apparatus Purchase 764,074 764,074 100.00% 017 Reimbursement-Health Insurance 6,401 533 6,401 - 100.00% 018 Payment In Lieu of Taxes CC Grant 50,000 50,000 50,000 50,000 0.00% Payment in Lieu of Taxes-Farm Worker's Village - 6,150 6,150 12,000 0.00% .,,I Revenue 4,243,580 4,888,429 4,901,729 4,572,742 -6.71% Personnel Expenses 030 Salaries(Incentives included) 5 1,868.551 5 1,785.000 $ 1,785,000 S 1,855,947 3.97% 031 Overtime 175,000 175,000 175,000 175,000 0.00% 032 FLSA Overtime 118,715 118,715 118,715 122,494 3.18% 033 Holiday Pay 52,000 52,000 52,000 53,560 3.00% 034 Vacation Time Sell Back 11,000 11,000 11,000 12,000 9.09% 035 Sick Time Sell Back 11,000 17,000 17,000 12,000 29.41% 036 Social Security 171,074 165,600 165.600 170,672 3.06% 037 Retirement 525,535 510,000 510,000 565,402 10.86% 038 Group Insurance(Health/Dental/Life) 620,770 620,770 620,770 715,000 15.18% 39 Medical Clinic 36,000 36,000 36.000 Inc in health ins 040 Worker's Compensation Insurance 103,974 103,974 103.974 95,000 -8.63% 041 Unemployment Insurance 0.00% Total Personnel Expenses 3,693,619 3,595,059 3,595,059 3777,075 5 06% - Operating Expenses 045 Employee Physicals 1,000 1,000 1,000 1,000 0.00% 046 Professional Fees-Legal 6,000 15,000 20,000 25,000 2500% 047 Professional Fees-Other 13,700 31,000 31,000 10,000 67.74% 048 Property Appraiser Fees 25,000 25,000 25,000 26,000 4.00% 049 Tax Collector Fees 78,48E 78,486 78,486 84,879 8.15% 050 Auditor 35,000 23,000 25,000 25,000 0.00% 051 Travel&Per Diem 9,000 9,000 9,000 12,500 38.89% 052 Communications(Telephone/Intemet/O rect TV) 22,000 20,000 22,000 20,000 -9.09% 053 Postage 500 500 500 500 0.00% Shipping 3,000 500 3,000 500 -83.33% UJa Utilities-Electric 16,500 13,000 16,500 14,130 -14.36% 056 Utilities-Water/Sewer 4,200 3,900 4,200 4,000 -4.76% 5 • 16 I 1 E z.' GENERAL FUND PROPOSED BUDGET 2019-2020 FINAL BUDGET HEARING • Original Adopted Estimated Amended Budget Final Budget %Variance Budget 2018-2019 9/30/19 2018-2019 2019-2020 18/19 vs 19/2C'; AMENDED VS. PROPOSED Balance Forward•Cash Reserves(Assigned) 1,884,651 1,899,557 1,899,557 1,767,930 Revenue 001 Collier County Ad Valorem-3.75 MIllage Rate $ 3,831,780 $ 3,879,051 $ 3,831,780 $ 4,106,122 7.15% 002 Ad Valorem Tax Deeds/Warrants/Prior Years 003 Inspection Fees - - - 004 Public Safety Grants-SAFER - _ 005 Public Safety Grants-Federal - .. - 006 Public Safety Grants-State - - - 007 Public Safety Grants-County CDBG 259,000 925 925 312,000 008 Public Safety Grants-Immokalee Water/Sewer 65,000 65,000 25,000 100.00% 009 Public Safety Grants-FF Supplement 3,840 3,947 3,840 2,520 -34.38% 010 Interest Income 9,000 30,000 25,000 25,000 0.00% 011 Rents and Royalties 3,459 6,000 3,459 5,000 44.55% 012 Sale of Surplus Materials and Equipment - 1,675 - - 013 Donations 100 500 100 100 0.00% 014 Special Event Fees 5,000 3,574 5,000 5,000 015 Other Miscellaneous Revenue 10,000 142 000 140000 30,000 -78.57% 016 Proceeds from Debt-Apparatus Purchase 764,074 764,074 100.00% 017 Reimbursement-Health Insurance 6,401 533 6,401 - 100.00% 018 Payment In Ueu of Taxes-CC Grant 50,000 50,000 50,000 50,000 0.00% Payment In Ueu of Taxes-Farm Worker's VNlage - 6,150 6,150 12,000 0.00% . .81 Revenue 4,243,580 4,888,429 4,901,729 4,572,742 -6.71% Personnel Expenses 030 Salaries(Incentives Included) $ 1,868,551 $ 1,785,000 $ 1,785,000 $ 1,855,947 3.97% 031 Overtime 175,000 175,000 175,000 175,000 0.00% 032 FI.SA Overtime 118,715 118,715 118,715 122,494 3.18% 033 Holiday Pay 52,000 52,000 52,000 53,560 3.00% 034 Vacation Time Sell Back 11,000 11,000 11.000 12,000 9.09% 035 Sick Time Sell Back 11,000 17,000 17.000 12,000 -29.41% 036 Social Security 171,074 165,600 165,600 170,672 3.06'fs 037 Retirement 525,535 510,000 510,000 565,402 10.86% 038 Group Insurance(Health/Dental/Life) 620,770 620,770 620,770 715,000 15.18% 39 Medical Clinic 36,000 36,000 36,000 Inc in health Ins 040 Worker's Compensation Insurance 103,974 103,974 103,974 95,000 -8.63% 041 Unemployment Insurance - 0.00% Total Personnel Expenses 3,693,619 3,595,059 3,595,059 3,777,075 5.06% Operating Expenses 045 Employee Physicals 1,000 1,000 1,000 1,000 0.00% 046 Professional Fees-Legal 6,000 15,000 20,000 25,000 25 00% 047 Professional Fees-Other 13,700 31,000 31,000 10,000 67.74% 048 Property Appraiser Fees 25,000 25,000 25,000 26,000 4.00% 049 Tax Collector Fees 78,486 78,486 78,486 84,879 8.15% 050 Auditor 35,000 23,000 25,000 25,000 0.00% 051 Travel&Per Diem 9,000 9,000 9,000 12,500 38.89% 052 Communications(Telephone/Inter'et/Dlrect TV) 22,000 20,000 22,000 20,000 9.09% 053 Postage 500 500 500 500 0.00% Shipping 3,000 500 3,000 500 -83.33% tr , Utilities-Electric 16,500 13,000 16,500 14.130 -14.36% M6 Utilities-Water/Sewer 4,200 3,900 4,200 4,000 -4 76% 5 1611h4 Revenue Overview and Detail The District's enabling legislation authorizes the Board of Fire Commissioners to levy property taxes on property onwers to fund fire protection, rescue and emergency services. The Collier County Property Appraiser provides the taxable value of the property within the District's boundaries. That taxable value is transmitted to the District via form DR-420 in June preceding the beginning of the new fiscal year October 1st. The Board of Fire Commissioners establishes the millage(taxing)rate, up to the maximum allowable by the District's Enabling Act. The District's maximum millage rate per BOTH the District's Enabling Act AND the Constitution, is 3.75 mils,or$3.75 for every$1,000 of appraised taxable property value. The chart below identifies the District's taxable property value. While an increase in the taxable value has been realized over the last several years,the increase in value has not been sufficient to support operations with the loss of the Safer Grant utilized to fund firefighter positions. Taxable Property Value 51 400 000 000 51 200.000 000 51,000,000 000 5800 000,000 5600,000 000 ::::.: iI 2019 2018 2017 2016 2015 2014 2013 2012 2011 Property taxes(Ad Valorem)represents 95% of the District's revenue and is the primary source for funding. The challeng the District faces is that the annual increase in taxable property value is not sufficient to fund the increases in the cost to provide fire and rescue service. Unlike Counties or Cities,the District cannot merely increase the taxing rate to generate sufficient revenue. While growth does increase the taxable property value in the District,that growth also requires an increase in service, resulting in an increase in costs The taxable property value for the fiscal year 2019-2020 represents an increase of 7.16%as compared to the 2018-2019 year. AD Valorem Calculation: Preliminary Property Value Per Form DR-420 g 1,152,595,624 Millage Rate 3.75 Ad Valorem 100% $ 4,322,234 Statutory 95% $ 4,106,122 2019-2020 Budgeted • $ 3,831,780 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 7.16% Other Revenue: PILT-Farmworker's Village $ 10,000 1 6 1 1 A 4 PILT-Collier County $ 10,000 PILT-Immokalee Water/Sewer $ 25,000 PILT-Collier County $ 50,000 Public Safety Grants-Collier County CDBG $ 312,000 Special Event and other Service Fees $ 5,000 Interest $ 25,000 Other Misc. Revenue $ 29,620 Total Other Revenue $ 466,620 2019-2020 Budgeted • $ 1,089,949 2018-2019 Budgeted Increase-Decrease 19/20 vs. 18/19 -53.55% TOTAL REVENUE $ 4 572 0 -2020 Budgeted $ 4,901,729 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 Decrease as compared to prior year due to one time recording of proceeds from debt noted above. As identified above,the majority of the District's revenue is comprised of property taxes. The chart below identifies the components of the District's revenue: Revenue 1 1% ■Ad Valorem ■Public Safety Grant ■Payment in Lieu of Taxes ■Other Revenue go,. 1611 Expenses Overview The District's General Fund expenses are divided into four categories: Personnel,Operating,Capital and Debt Service. Personnel expenses constitute 77%of total General Fund expenses,with employee wages representing the largest portion of the personnel expenses. As an emergency responder,reduction of personnel to reduce costs results in a public safety issue and lowers the level of service to the community. Therefore, it is extremely difficult to reduce personnel costs without placing the community at risk. The 2019-2020 budgeted personnel expenses include estimated increases in state retirement rates, health insurance and other related costs. No new positions are provided for in the 2019-2020 budget. Budgeted personnel expenses represent a 5.06%increase as compared to the 2018-2019 budgeted amount. Operating expenses represent those costs associated with operating and maintaining the District's facilities,apparatus,equipment and services. The operating expenses contained within the 2019-2020 budget reflect an increase of 1.87% as compared to the amended 18-19 budget. Capital expenses provide for the purchase of capital assets, including vehicles,apparatus,computers,fire equipment and all other assets that exceed$1,000 in cost and have a useful life of more than one year.To reduce costs over the last few years,capital purchases have been limited to ONLY items essential to the operation of the District. While this did reduce costs,replacement of old equipment has only been deferred. The 2019-2020 capital budget reflects a decrease of 52.59%as compared to the prior year. This is due to the recording of the purchase through a lease of a replacement fire engine In the 2018-2019 year. Debt service expenses represent the District's principal and interest costs. The 2019-2020 budget provides for the lease payment on vehicles leased and maintained through Enterprise,and a lease to purchase fire engine. The 2019-2020 budget reflects an increase of 190.10%due to the addition of the engine lease. Total General Fund 2019-2020 Budgeted Expenses reflect a decrease of 2.27%as compared to the prior year. However, this decrease is largely due to the one time inclusion of the total expense for a new fire engine purchased through a lease in the 2018-2019 budget, which artificially increased the 2018-2019 expenses. Proposed 19/20 Amended 18/19 Bud•.:,. Personnel $ 3,777,075 $ 3,595,059 Opering $ 608,309 $ 597,131 Capital $ 375,000 $ 786,074 Debt Service $ 159 824 $ 55,092 Total Expenses $ 4,920,20: 5,033,356 Variance 2019/2020 vs. 2018/2019 -2.25% The chart below illustrates the breakdown of expenses: Expense Breakdown 8" 3'' 12 •Personnel •Operating • Capital •Debt Service 77 1 6 1 1 A 4 •- Expense Detail Personnel Expenses The District has 36 employees, of which 26(or 72%)are bargaining unit employees. Bargaining unit employees'wages and benefits are dictated by a Collective Bargaining Agreement between the District and Local 2297. The wages and benefits provided for in the 2019-2020 budget are in accordance with the Collective Bargaining Agreement and Distnct Policy,which governs pay and benefits for non-bargaining unit employees. Total Personnel Expenses 3,777,075 2019-2020 Budgeted • $ 3,595,059 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 - 5.06% For detail, see Appendix A Operatin. Expenses :1 Operating Expenses $ 608,309 2019-2020 :u. .: ;. $ 597,131 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 - The following detail is provided for those budget lines comprised of sub-components tracked for budgetary and other compliance and is not all inclusive of budget expense lines. Professional Fees -Legal Legal-Legislative $ 10,000.00 Legal-Labor $ 5,000.00 Legal-General $ 10,000.00 $ 25,000.00 Professional Fees - Legal $ 25,000 2019-2020 Budgeted • $ 20,000 2018-2019 Budgeted Increase (Decrease) 19/20 vs. 18/19 25.00% Professional Fees -Other Background Checks $ 500 GASB OPEB Actuarial $ 2,500 IT/Software $ 2,000 Eng/Arch $ 2,000 Other Professional $ 3.000 $ 10,000 P . • •. . . • • -• . • $ 1 i i i i i - i i : . . • • • $ 31,000 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 -67.74% Note- Variance due to reclassification of computer software maintenance and upgrades 1 6 11A4 Property Appraiser Fees The Collier County Property Appraiser assess the District fees for the appraisal of the taxable property within the District's Boundaries. • •. • y rppr.iser Fees $ 6,000 2019-2020 Bud•eted $ 25,000 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 4.00% Tax Collector Fees The Collier County Tax Collector receives a fee for collecting and distributing property taxes to the District. The calculation of the fee is identified in Section 192.091, Florida Statutes and is as follows: First$50,000 of property tax First$50,000 of budgeted ad revenue-3% $1,500 $50,000 valorem Balance-2% $83,379.32 $4,168,966 Balance of budgeted ad valorem $84,879 $4,218,966 Total Fees on Ad Valorem Total Collection Fees $84,879 2019-2020 Budgeted Ad Valorem $78,486 2018-2019 Budgeted Increase Decrease) 19/20 vs. 18/19 8.15% Utilities-Electric Station 30 $ 10,000 Station 31 $ 2,530 Station 32 $ 1,600 14,130 Utilities - Electric $ 14,130 2019-2020 Budgeted $ 16,500 2018-2019 Budgeted Increase (Decrease) 19/20 vs. 18/19 -14.36% Utilities -Water/Sewer Station 30 $ 2,750 Station 31 $ 875 Station 32 $ 375 $ 4,000 Utilities -Water/Sewer $ 4,000 2019-2020 Budgeted 4,200 2018-2019 Budgeted Increase Decrease' 19/20 vs. 18/19 -4.76% Utilities-Garbage Station 30 $ 1,000 Station 31 $ 250 Station 32 $ 250 161 1A 4 $ 1,500 $ 1,500 2019-2020 Budgeted • $ 2,140 2018-2019 Budgeted Increase(Decrease) 19/20 vs. 18/19 -29.91% Repair&Maintenance-Vehicles ILA NCFR Fleet $ 50,000 Apparatus Parts&Other Maintenance $ 18,800 Pump/Ladder Testing and Misc. $ 1,200 $ 70,000 R & M -Vehicles $ 70,000 2019-2020 Budgeted $ 70,000 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 r 0.00% Repair&Maintenance -Fire&Rescue Equipment Extrication Tools $ 3,900 Ladder Testing $ 850 Hose Testing $ 3,500 Cascade Air System $ 1,125 SCBA Flow Testing $ 2,000 Air Bag Testing $ 1,000 Misc. Maintenance&Repairs $ 625 $ 13,000 (r 11111ils L-tTT411MKIIIIIII MI5,41Nl:3R: . -./4 $ 13,000 2018-2019 Budgeted Increase Decrease CJI "vs. 18/19 • Repair&Maintenance -Building Station 30 $ 28,000 Station 31 $ 1,000 Station 32 $ 5,000 Lawn Maintenance $ 2,000 Pest Control $ 1,500 Misc.Bld . Re irs $ 300 $ 44,950 2018-2019 Budgeted Increase Decrea a •/ "I 1F " ,j� Repair& Maintenance - Bunker Gear Annual Inspection/Cleaning $ 3,500 16 1 1A 4 Miscellaneous Re.:irs $ 1 000 • Minor Equipment(Non-C) $ 4,500 2019-2020 Budgeted • $ 1,000 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 350.00% Minor Equipment(Non Capital) Replacement Minor Equip $ 10,000 Minor Equipment (Non-C) $ 10,000 2019-2020 Budgeted • $ 4,500 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 122.22% Bunker Gear(Non-Capital) Boots $ 2,000 Helmets $ 1,000 Hoods $ 1,000 Extrication Gear $ 2,000 Wildland Gear $ 2,000 Other Protective Gear $ 2,000 rmirromemmwmarnmiyarzTryznymmvz $ 10,000 2018-2019 Budgeted Increase Decrease) 19/20 vs. 18/19 - 0.00% Firefighting Supplies Misc. Firefighting Supplies $ 8,000 Firefighting Supplies $ 8,000 2019-2020 Budgeted $ 10,500 2018-2019 Budgfbd Increase (Decrease) 19/20 vs 18/19 -23.81% EMS Supplies EMS Supplies $ 8,000 IrAWIT•• 111 1 I 1 •- -. i $ 10,000 2018-2019 Budgeted Increase Decrease) 19/20 vs 18/19 -20.00% Station Supplies Station 30 Janitorial $ 2,500 Station 30 Non-Janitorial $ 2,500 Station 31/32 Janitorial $ 1,000 Station 31/31 Non-Janitorial $ 1,000 Station Supplies $ 7,000 2019-2020 Budgeted • $ 9,000 2018-2019 Budgeted 1611A4 Increase Decrease) 19/20 vs. 18/19 -22.22% Computer Equipment(Non-Capital) Misc. Hardware $ 1,000 Misc Non-Cap Equip $ 1,000 Computer qupment (Non- Capital) $ 2,000 2019-2020 Budgeted • 1,575 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 26.98% Computer Maintenance and Software AppSmart $ 6,000 FireWorks $ 14,000 QuickBooks $ 2,000 Sage(Fixed Assets) $ 1,000 ArchiveSocial $ 2,640 Misc.Software&Maint $ 4,360 Computer Maintenance and Software $ 30,000 2019-2020 Budgeted $ 12,000 2018-2019 Budgeted Increase(Decrease 19/20 vs. 18/19 150.00% '41kisol Note: Items reclassified from professional fees resulting In increase In 19/20 vs. 18/19 Ca ital E • =nses otal Capital Expenses $ 375,000 019-2020 Budgeted • $ 786,074 2018.2019 Budgeted 'crease Decrease 19/20 18/19 -51.59% Capital-Fire/Rescue Equipment Hydraulic Equipment(Used) $ 20,000 Replacement E ui ent $ 5,000 10,000 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 150.00% Capital -Bunker Gear 5 Replacement Sets $ 11,500 *Or Participation in Bunker Gear Leas P ••ram Capit. unker Gear 11,500 2019-2020 Budgeted • $ 5,000 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 130.00% 1611A4 Capital-Buildings/CIP Station 30 CDBG $ 312,000 4.0 Capital-Buildings/CIP $ 312,000 2019-2020 Budgeted • _ - 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 100.00% Capital-Communications Equipment Down Payment-Radio Re• acement Lease $ 26,000 Capital -Communications Equipment $ 26,000 2019-2020 Budgeted • $ - 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 100.00% Capital-Computer Equipment 4 Replacement Computer Workstations $ 6,000 Capital - Computer Eq $ 6,000 2019-2020 Budgeted 2,000 2018-2019 Budgeted • Increase Decrease 19/20 vs. 18/19 200.00% Debt Service Total Debt Service $ 159,824 2019-2020 Budgeted • $ 55.092 2018-2019 Budgeted Increase (Decrease) 19/20 vs. 18/19 85.04% DebtService Principal-Enterprise Lease $ 55,092 Principal-Engine Lease $ 72,700 Interest-En•ine Lease $ 32,032 DebtService $ 159,824 .2019-2020 Budgeted • $ 55.092 2018-2019 Budgeted Increase Decrease 19/20 vs. 18/19 85.04% 1611A4 • Cash Res- 0 es(Fund Balance) Cash reserves are comprised of the District's cummulative surplus of unspent funds. Cash reserves are REQUIRED to maintain fiscal compliance and provide for the operation of the District. Specifically,the District does not receive property tax revenue until well into the first quarter of the fiscal year. Basic expenses to operate the District during that period of time when no revenue is received are approximately $1,200,000. That amount MUST be in reserves to ensure the District will be able to fund operations prior to receipt of property tax revenue. Cash reserves must also provide for funding of any budgetary deficit. For the last several years, the District has had to utilize reserves to fund operations because of past declining property values. Without these reserves,the District would not have been able to continue to operate. In addition to the first quarter of general fund costs, cash reserves must also provide for emergencies such as hurricanes and wildfires. Costs associated with such incidents can exceed several hundred thousand dollars. The District must be financially solvent enough to provide for such emergencies. The other function of cash reserves are to make provision for the replacement or addition of major capital items,such as vehicles,fire apparatus,significant building repairs,and protectice gear. The 2019-2020 General Fund Budget reflects use of reserves in the amount of$347,466. However, because the District has worked diligently to reduce and control costs,the use of reserves is limited to capital expenses. All reserves are Assigned as follows: First Quarter of Operations $ 1,050,000 2019-2020 Deficit(Capital Expenses) $ 347,466 Emergency $ 22,998 Total Cash Reserves at 9-30-20 $ 1,420,464 Cash Reserves at 9-30-19 $ 1,767,930 Use of Reserves 19-20 $ 347,466 e FE Immokalee Fire Control Distij tl 1 A 4 A ' 502 New Market Road East, Immokalee, FL. 34142 E E Ave Maria Michael J. Choate, Fire Chief IMPACT FEE FUND BUDGET 161I. A4 2019-2020 IMPACT FEE FUND FINAL BUDGET Original Adopted Estimated Amended Budget Final Budget Variance Budget 2018-2019 9/30/19 2018-2019 2019-2020 8/19 vs 19/20 Balance Forward- Deferred Revenue(Cash Resery 4,451.806 4,993,602 $ 4,993,602 $ 5,825,102 001 Impact Fee Revenue 5 787,359 $ 900,000 $ 900,000 $ 900,000 0.00% 002 Interest Income 21,000 95,000 95,000 95,000 0.00% Total Revenue 808,359 995,000 995,000 995,000 0.00% Expenses 030 Tax Collector Fees S 12,000 5 13,500 5 13,500 $ 13,500 100.00% 031 Professional Fees-Impact Fee Study 50,000 - - 032 Arch/Eng/Construction -Station 32 4,000,000 150,000 150,000 5,000,000 3333.33% Total Expenses 4,062,000 163,500 163,500 5,013,500 3066 36% DEFERRED REVENUE 10-01-18 4,451,806 4,993,602 4 993.602 5,825,102 TOTAL REVENUE 808,359 995,000 995,000 995,000 TOTAL EXPENSES (4,062,000) (163,500) (163,500) (5,013,500) Ending Deferred Revenue(Cash Reserves)9.30-1' 1,198,165 5,825,102 5,825,102 1,806,602 - 16t1A4 IMMOKALEE FIRE CONTROL DISTRICT BOARD OF FIRE COMMISSIONERS 2020 REGULAR MEETING SCHEDULE The Board of Fire Commissioners of the Immokalee Fire Control District Will hold Regular Meetings at 6:00pm on the following dates: October 17, 2019 November 21, 2019 December 19, 2019 January 16, 2020 February 20, 2020 March 19, 2020 April 16, 2020 May 14, 2020 June 18, 2020 July 16, 2020 August 20, 2020 September 17, 2020 Regular Meeting Location: IFCD Headquarters(Fire Station 30) 502 New Market Road East Immokalee, FL 34142 January,April and July Meeting Location: Ave Maria Master Association Office 5076 Annunciation Circle,Suite 103 Ave Maria,FL 34142 1 ti I 1 A 4 .4)._. si •,0,-,„...„, . q i.„.1,:71::!....1.....'moi : 7! ,,,•. -ch..t4,4,4, , t,, ..r.,..,„,..rmt,..x.„„e,i, i 7 '1 • . ,:.1:7.r.. 1E, N.V.'. ,. . ,. � .j_ ' ' .� ,Ih,rli 11.'...?; ' : '•. : -y `_.si71Mit' s ## r- .'ai 7; ..., '4. M22 r Rim r✓ Immokalee ,.....;1/4' _'' s SR B? W IL ..tq it cei r��� s, I N + •- _;41111' .-- ,r-LI t ats F 1 cit-848 E ____[ - % 1 ; 1 liiff.' oraA s;:*4 pail A 11 .'r' iii .....„ /„4- I CR 858 ' Immokalee Fire District r f. i i' Source: . Collier Cty Sheriffs Office or �` September 2017 A • J. Peabody "' , 1b 11N 5 Board of Supervisors Mary Beth Schewitz,Chair • Justin Faircloth,District Manager Luanne Kerins,Vice Chair Greg Urbancic,Esq.,District Counsel Maureen McFarland,Treasurer/Asst.Secretary Dawn Aitkenhead,Assistant Secretary KEYL MARCO A[ CO Corrie Grado,Assistant Secretary Community Development District Revised Meeting Agenda Wednesday,July 17,2019 at 8:30 a.m. Note: Requests to address the Board on all subjects, which are not on today's agenda, will be accommodated under"Audience Comments". All public comments are limited to a maximum of three(3)minutes per attendee in order to facilitate orderly and efficient District business. 1. Roll Call 2. Approval of Agenda 3. Fiscal Year 2020 Budget Public Hearing A. Open the Public Hearing for Public Comment B. Close the Public Hearing for Public Comment C. FY2020 Budget D. Supervisor Schewitz FY 2020 Budget Options Document E. Consideration of Resolution 2019-9, Adopting the Budget for Fiscal Year 2020 F. Consideration of Resolution 2019-10,Levying Non-Ad Valorem Assessments 4. Public Comments on Agenda Items 5. Old Business A. Streetlight Project Discussion B. Annual Landscape Contract C. Ground Lease Agreement D. Key Marco CDD/Inframark Contract Discussion E. Guardhouse Painting 6. New Business A. Cyclists/Road Safety B. District Engineer Draft RFQ C. Securitas Wage Increase Request D. Lake Maintenance Discussion i. Aquagenix Communications(4/10/19&6/6/19) ii. Lake&Wetland Management Proposals District Office Meeting Location 210 N.University Drive,Suite 702 Key Marco Community Center Coral Springs,Florida 33071 505 Whiskey Creek Drive Marco Island,FL.34145 1 6 I 1 A Board of Supervisors Mary Beth Schewitz,Chair Justin Faircloth,District Manager Luanne Kerins,Vice Chair Greg Urbancic,Esq.,District Counsel Maureen McFarland,Treasurer/Asst.Secretary •. 2tir, Dawn Aitkenhead,Assistant Secretary KEY E ; fA R(- Corrie Grado,Assistant Secretary Community Development District E. Russowatch Communication 6/25/19 F. Holiday Lighting Discussion 7. Attorney's Report A. Updated Draft Rules of Procedure 8. Manager's Report A. Approval of the Minutes of the June 19, 2019 Meeting B. Acceptance of the Financials C. Fiscal Year 2020 Meeting Schedule D. Follow-Up Items i. Travelers Insurance Communication 6/17/19 ii. Document Turnover Update 9. Supervisors' Requests and Comments 10. Audience Comments 11. Adjournment *Next regular meeting scheduled for August 21, 2019 District Office Meeting Location 210 N.University Drive,Suite 702 Key Marco Community Center Coral Springs,Florida 33071 505 Whiskey Creek Drive Marco Island,FL.34145 1611N5 41. 4/. Battu outs PART OF.THE USA TODAY NETWORK Published Daily Naples,FL 34110 KEY MARCO COMMUNITY DEV.DISTR INFR 505 WHISKEY CREEK DRIVE MARCO ISLAND,FL 34145 Affidavit of Publication STATE OF WISCONSIN COUNTY OF BROWN Before the undersigned they serve as the authority, personally appeared Vicky Felty who on oath says that she serves as Legal Clerk of the Naples Daily News, a daily newspaper published at Naples, in Collier County. Florida; distributed in Collier and Lee counties of Florida; that the attached copy of the advertising was publshed in said newspaper on dates listed. Atfianl further says that the said Naples Deily News is a newspaper published at Naples, In said Collar County, Florida, and that the said newspaper has heretofore been continuously published in said Collier County. Florida; distributed in Collier and Lee counties of Florida, each day and has been entered as second dans mall matter at the post office In Naples, in said Collier County. Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for pubkcalion In the said newspaper. J6,2019,July 3,2019 Subscribed. ,sworn to before on July 3 2019. • YVl ay,al.crlu" Notary,State of W.County of Brown !ARA MONDLOC FI Notary Puhhr. State of Wisconsin My commission expires August 6.2021 Publication Cost:$787.50 Ad No 0003604164 Customer No'1305878 PO If 16 $ 1A5 Key Marco Community Deed' opmenl District NOTICE OF REGULAR BOARD • MEETING AND NOTICE OF PUBLIC HEARING TO RECEIVI PUBLIC COMMENT ON THE FISCAL YEAR 2020 PROPOSEI FINAL BUDGET: NOTICE OF • PUBLIC HEARING TO CONSID- ERTHE IMPOSITION OF MAIN- TENANCE AND OPERATIOI. SPECIALASSESSMENTSOOP TION OF AN ASSESSMEN ROLL,AND PROVIDING FOP • THE LEVY;COLLECTION AND ENFORCEMENT OF THE SAME The Board of Supervisors of Key Marco Community Devel opment District will hold a public hearing and reg�ar meeting en Wed 17. 2019 al 8:30 a.m. at the Key Marco Community Center, 505 Whiskey Creek Once. Marco Island, Florida 34145. The purpose of the public hearings is to receive public comment and objections on the Fiscal Year 2020 Proposed Final Budget, to consider the adoption of an assessment roll, the imposition of special assessments lv lural the pro. posed budget upon the !ands located within the District, and to provide for the levy, collection and enforcement of the non-ad va'orem assess merits. The public hoar;ngs are being conducted pursuant to Chapters 190 and 197,Fier ida Statutes. The purpose of Me regular meeting di to con- duct any business whch may property come before the Board The District may also fund var ions facilities Through the col- lection of certain rates, fees and charges,which are identi- fied within the budget. A copy of the Proposed Final Budget, preliminary assess meet roll andror the agenda for the hearingslmeelingg may be obtained at the elfces of the District Management Company, Intramadc, 591 Country lakes Once, Ft. Myers, Florida 33905, ph: (239)245 7118 during normal business hours. In accordance with Section 189.016, Florida Statutes,the proposed budget will be posted on the District's website hltp'J!www.keymarco cdd.comt at least two days be. Into the budget public hear- ings. earings. The Board will also consider any other business,which may properly come before It. The hearings/meeting are open to the public and will he con- ducted in accordance with the provisions of Florida law for community development div tricls. The heanngs/meeting may be continued to a dale time, and place to be spec) lied on the record al the hearingsrrneeling. There may be occasions when one or more Supervisors will participate by telephone. In accordance with the provi. sines oI the Americans with D:sabililies Act,any person re- quiring span/al arcnmmnrta Cons at the heeringa/meeting because of a disability or physical impairment should contact the Oistricl Manage mess Company. Inbamark at (954) 6030033. If you are hearing or speech impaired. please contact the Florda Re- lay Service at 711 for aid in rnniAnr,nn mA rlicn,ri nnir.. 1 6 1 1 A 5 at least two (2)days poor to the date of the hearings and meeting. Each person who decides to appeal arty decision made by the Bawd with respect to any matter considered at the hearings/meeting Is advised that person vet need a record of the proceedings and that accordingly, the person may need to ensure that a verba- tim record of the proceedings is made, including the testi- mony and evidence upon which such appeal is to be based. Justin Fairctoth D-strict Manager Publish:June 26,2019,July 3, 2019 16I1A5 Agenda Page#9 KEY MARCO Community Development District Annual Operating Budget Fiscal Year 2020 Version 1 -Approved Tentative Budget (Approved 04/17/19) Prepared by: ; INFRAMARK ..... Jnr kh.SRVCTUF.E ra nn qi,E:Crrt sCuvKES 1611h5 KEY IV[ARCO Agenda Page#10 Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1 -2 Budget Narrative 3-4 Exhibit A-Allocation of Fund Balances 5 SUPPORTING BUDGET SCHEDULES 2019-2020 Non-Ad Valorem Assessment Summary 6 1611N5 Agenda Page#11 Key iV c Community Development District Operating Budget Fiscal Year 2020 i6I1A5 KEY MARCO Agenda Page#12 Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL ACTUAL BUDGET THRU MAR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 2018 FY 2019 FEB-2019 SEP-2019 FY 2019 FY 2020 REVENUES Interest-Investments Income $ 3,244 $ 8,336 $ 14,896 $ 8,000 $ 7,152 $ 10,013 $ 17,165 $ 15,000 Hurricane Irma FEMA Refund - - - - 20,834 - 20,834 Interest-Tax Collector Investments - - 40 - 226 45 271 200 Non-Ad Valorem Assessments 623,464 586,260 629,800 629,800 540,500 89,300 629,800 829,800 Non-Ad Valorem Assessments Discounts - - (18,377) (25,192) (20,727) - (20,727) (25,192) Revenue Carry Forward - - 466 - - - - - Hurricane Irma Insurance Claim Payout - - - - - - - Insurance Reimbursements - - 70,024 - - •- - - User Facility Revenue - - - - 2.038 2,853 4.891 4,000 Miscellaneous Revenues 5,129 288 - - - - -• - I TOTAL REVENUES 631,838 594,884 696,849 612,608 550,023 102,211 652,234 _ 623,806 i EXPENDITURES Administrative Board of Supervisor Fees 5,015 4.800 7,200 9,600 2,400 7,200 9,600 4,800 FICA Taxes 31 - 414 734 184 551 735 367 ProfServ-Mgmt Consulting Service 54,080 31,283 76,750 72,000 31,000 41,000 72,000 72,000 Field Mgmnt Svcs/Contractual Svcs 44,887 57,398 - - - - - - Transcript Cost 1,180 1,710 1,735 2,400 635 889 1,524 2,400 Auditing Services 4,850 4,875 4,925 5,000 - 5,000 5,000 6,000 Accounting Services 15,000 10,450 13,163 14,150 5,898 8,254 14,150 14,150 ProfServ-Special Assessment 1,000 1,000 1,000 1,000 1,000 - 1,000 1,000 ProfServ-Property Appraiser 9,848 9,648 9,045 9,447 567 8,880 9,447 9,447 ProfServ-Tax Collector 12,469 11,725 7,249 12,596 10,395 2,201 12,596 12,596 ProfServ-Legal Services 18,420 40,754 29,023 25,000 12,631 17,683 30,314 25,000 ProfServ-Engineering - 12,500 7,500 5,000 - 5,000 5,000 5,000 Postage 289 433 287 150 72 101 173 175 Rentals&Leases(Robert Flinn) - 678 300 300 226 316 542 300 Computer Support 811 1,149 993 600 250 350 600 600 Printing&Binding 627 - - - - - - - Insurance-General Liability 33,272 27,230 27,845 29,926 28,788 - 26,788 29,926 Legal Advertising 2,584 4,421 2,958 4,000 1,743 2,257 4,000 4,000 Office Supplies 519 490 476 500 110 154 284 300 Dues,Licenses,Subscriptions 200 175 265 275 175 100 275 275 Miscellaneous Expense/Bank Charges 799 660 949 750 311 435 746 700 Total Administrative 205,682 221,377 192,077 193,428 94,383 100,372 194,755 188,036 Maintenance and Landscaping Contractual Services 131,903 139,105 142,898 140,000 58,988 82,583 141,571 140,808 Insurance Workers Comp - 150 - - - - - FlerMrin Services - 877 - - - - - Chemicals - 2,372 - - - - - - R&M-Trees and Trimming 47,320 7,680 32,330 15,000 2,258 3,161 5,419 7,500 R&M-Pressure Washing - - - - 3,165 4,431 7,596 7,500 Plant Replacement Program 8,667 10,899 26,078 10,000 8,966 1,034 10,000 10,000 Exotic Maintenance 599 - 116 13,000 12,232 768 13,000 13,000 Flower Program - 2,817 1,863 5,000 2,415 2,585 5,000 5,000 Mulch Program 11,032 1,260 11,848 9,000 9,484 0 9,484 9,000 Misc-FEMA Expense - - 150,911 - 5,000 - 5,000 - Total Maintenance and Landscaping 199,520 165,159 366,044 192,000 102,508 94,562 197,070 192,808 Irrigation Services Contractual Services - 9,770 1,934 8,100 624 874 1,498 1,498 Utility-Water 14,959 18,263 22,921 15,000 18,131 25,383 43,514 40,000 Land Lease 28,083 30,636 30,636 31,000 12,765 17,871 30,636 - Utdities-Electric 5,470 4,377 6,219 5000 2,990 4,186 7,176 7,000 Repairs&Maintenance 14,841 12,349 25,811 20,000 10,339 14,475 24,814 25,000 Total Irrigation Services 63,353 75,395 87,521 77,100 44,849 62,789 107,638 73,498 Annual Operating Budget Page 1 Fiscal Year 2020 1611h5 KEY MARCO Agenda Page#13 Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL ACTUAL BUDGET THRU MAR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 2018 FY 2019 FEB-2019 SEP-2019 FY 2019 FY 2020 Capital Expenditures&Projects Street Light Project - - 5,000 - - - - Bridge Repair - - 15,124 - - - - - Cap Outlay-Roads - 1,865 28,950 50,000 5,375 - 5,375 46,046 Total Capital Expenditures&Projects - 1,865 49,074 60,000 6,375 - 5,375 46,946 Lighting Capital outlay I LED Lighting - 14,000 - - - - - - Utilities-Electric 15,252 17,562 24,187 24,000 2,478 3,469 5,947 7,500 R&M General 19,881 4,596 8,547 6,000 3,649 5,109 8,758 6,000 Mlsc-HolldayLighting 4,485 1,345 3,588 3,000 250 2,750 3,000 3,000 Total Lighting 39,618 37,563 34,322 33,000 6,377 11,328 17,705 16,500 Access Control Contractual Services 77,624 83,448 83,057 86,520 35,837 50,683 86,520 86,520 Utilities-Electric. 4,414 6,117 8,350 10,000 2,637 3,692 6,329 7,500 R&M Gate 4,456 6,809 6,785 3,580 2,448 3,427 5,875 5,000 R&M Gatehouse 20,438 10,350 13,722 5,000 1,210 3,790 5,000 5,000 Op Supplies-General - 129 796 250 1,134 1,588 2,722 2,000 Capital Outlay - - 10,000 - - - - - TotalAccessControl 106,931 106,853 122,720 105,350 43,266 63,180 106,446 106,020 Maintenance:LandscapeHardscape Capital Outlay - 46,300 - - - - - Total Maintenance:Landscape/Hardscape - - 46,300 - - - - Roadway Services Repairs&Maintenance - - 4,812 - - - - Total Roadway Services - 4,812 - - - • TOTAL EXPENDITURES 615,105 608,212 902,870 650,878 296,758 332,230 628,988 623,808 Hurricane Irma Expenses Misc-FEMA Expenses41,052 - - - - - - Total Hurricane Irma Expenses - 41,062 - - - I TOTAL EXPENDITURES 615,105 649,264 902,870 650,878 296,758 332,230 828,988 623,808 Excess(deficiency)of revenues Over(under)expenditures 18,733 (54,380) (206,021) (38,270) 253,265 (230,019) 23,248 0 Net change in fund balance 18,733 (50,530) (206,021) (38,270) 253,265 (230,019) 23,246 0 FUND BALANCE,BEGINNING 844,120 860,853 810,321 604,300 604,300 - 604,300 627,546 FUND BALANCE,ENDING S 860,853 $ 810,321 $ 604,300 $ 586,030 $ 857,565 $ (230,019) $ 627,646 $ 627,646 Annual Operating Budget Page 2 Fiscal Year 2020 1611 " Agenda Page#14 Key IVIkico Community Development District General Fund Budget Narrative Fiscal Year 2020 Revenue Interest—Investments The District earns interest on the monthly average collected balance on their Operating Account. Special Assessment—Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessment-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of CDD assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. Expenditures Expenditures—Administrative PIR Board of Supervisors Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all supervisors attending each of the six scheduled meetings. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Management Consulting Service The District receives monthly Management services from the Key Marco Community Association at$6,000 monthly. Transcript Cost The District receives Transcription services from Pam Arsenault for meeting and landowner minutes. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm,currently, Grau&Associates. • Accounting Services The District receives accounting and vendor services from Inframark Infrastructure Management Services. Professional Services-Special Assessment Administrative costs for preparation of the District's assessment roll are prepared by AJC Associates,Inc.The annual fee for fiscal year 2018 —2019 was$1,000. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies,data processing,computer equipment,postage,and programming. Annual Operating Budget Fiscal Year 2020 Page 3 16I1N5 Agenda Page#15 Key NLa Community Development District General Fund Budget Narrative Fiscal Year 2020 Expenditures—Administrative(continued) 1 Professional Services-Legal Services The District's legal counsel Coleman,Yovanovich&Koester,P.A.will be providing general legal services to the District,i.e.review operating and maintenance contracts,email correspondences etc.Fees are based on prior year legal expenses. Professional Services-Engineering The District's engineer Fishking &Associates will be providing general engineering services to the District, i.e. road consulting and other related services. Innsurance-General Liability The District's General Liability, Commercial Propery&Public Officials Liability Insurance policy is with Public Risk Insurance Agency.The Public Risk Insurance Agency provides insurance coverage to governmental agencies. Office Supplies Miscellaneous office supplies required to prepare agenda packages. Annual District Filing Fee The District is required to pay a$175 annual fee to the Department of Economic Opportunity Division of Community Development. Expenditures—Maintenance and Landscaping Contractual Services Crawford Landscaping is the District's vendor for monthly landscaping services currently at$11,734 monthly. R&M—Trees&Trimming Crawford Landscaping is the District's vendor for Tree removal,pruning etc. R&M—Pressure Watching OZ Pressure Cleaning is the District's vendor for pressure cleaning of the Guard House,pavers,sidewalks etc. Expenditures—Irrigation Services Contractual Services Aquagenix is the District's vendor for monthly Aquatics Service currently at$125 monthly. R&M—General This expense represents miscellaneous expenses that may arise during the year relating to the normal operations and maintenance of the District. Examples include any repairs or expenses related to the irrigation system, perimeter wall, landscaping on CDD property and other unforeseen maintenance needs. Access Control Contractual Services Securitas Security Services USA,Inc is the district's vendor for Guard Services and their current fee is$6,822 monthly.Also included are year-end bonuses. Annual Operating Budget Fiscal Year 2020 Page 4 1 6 I 1 A 5 KEY IVARCO Agenda Page#16 Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2020 $ 627,546 Net Change in Fund Balance-Fiscal Year 2020 0 Reserves-Fiscal Year 2020 Additions - Total Funds Available(Estimated)-9/30/2020 627,546 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 155,952 Subtotal 155,952 Total Allocation of Available Funds 155,952 Total Unassigned(undesignated)Cash $ 471,594 Annual Operating Budget Page 5 Fiscal Year 2020 1 6 I 1I 5 Agenda Page#17 Key Nhroa Community Development District Supporting Budget Schedules Fiscal Year 2020 1611A5 KEY MARCO Agenda Page#18 Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2020 vs. Fiscal Year 2019 General Fund 001 Total FY 2020 FY 2019 Percent Units Change $4,700.00 $4,700.00 0.0% 134 Annual Operating Budget Fiscal Year 2020 Page 6 16L1N5 Agenda Page#20 2020 KM CDD Budget Options Before approving the 2020 fiscal year budget for the CDD, the supervisors should consider how best to provide certain services and contain costs. Specifically we should consider the ramifications of 1• Approving the 2020 fiscal year budget as planned. 2• Reducing the 2020 fiscal year budget and entering into a management agreement with the I-10A for specific tasks. HOA would increase their budget by the same amount and we decrease the CDD's• Discussion: Approving budget as planned- NOTE: The below discussion is centered strictly around the provision of on-site management and does not anticipate a change in the Inframark contract for provision of services as described in the May, 2019 contract, including the 8 on-site hours• The 2020 budget allocates $72,000 for management• The CDD's contract with Inframark for management is $75,000, including 8 hours in two on-site sessions per month- The difference between these figures is $57,000• This would be the most the CDD could spend for additional management services while staying on budget• Relatively speaking, $57,000 buys 456 hours From Inframark, or about another 9 hours per week• That same amount gets about 7,000 hours of the NOH D/fl, more than double what we could get at Inframark. Since the IHOA's Din is on site all week long, she could use her allocated CDD time flexibly as needed. The supervisors could assume additional on-site services are not required and the CDD will save $57,000 in the 2020 budget• The $57,000 could be spent as needed to address on-site management, assuming costs will not exceed that amount• This ad hoc management could also result in higher-than-anticipated water bills, gaps in services, and haphazard application of rules• 1 6 1 1 A 5 Agenda Page#21 There's a need to balance fiscal responsibility for the CDD while expediting overall management of island chores that benefit all residents• OR, The supervisors could assume a higher level of on-site management is required• Concerns of insufficient on-site management hours have been raised by many, including Inframark- Although the CDD's goal is to have no more than 6 meetings per year (the amount allocated in the Inframark contract), the past two years have had S meetings and many of them lengthy• The irrigation management has been cited by Inframark as requiring more on-site hours than anticipated• Please see attached list of on-site management services• We need to decide if we value these services and how best to obtain them in a cost-effective, seamless manner• • We could ask both Inframark and the NOP to respond with budgets and logistics to accomplish these tasks• • We could make assumptions based on pricing elements in each of their proposals, time historically allocated to these tasks and other logistical issues- The I-/OP's unit cost For labor is half of Inframark's, the NOP District Manager is already on-site and familiar with the tasks, so the CDD could achieve a seamless transition at a lower cost for the same tasks• Further, the NOR DM can use a flexible schedule to provide as-needed services within each day, effectively giving the CDD the benefit of a full-time staff at a part-time salary• With CDD supervisor approval, the CDD chairman could enter into an agreement with the NOR to provide these services at a cost not to exceed the budgeted amount for the remainder of 2019 fiscal year, or a different amount• Since the administrative burden of preparing supervisor packets, providing legally required notice of meetings, attending and providing minutes of CD meetings and obtaining competitive bids For needed services are included in the Inframark contract, the CDD could reasonably expect a lower number of needed hours than provided previously by the NOR's DM• The Lo- be-agreed-upon management Fee would be divided into monthly payments, with a 30- day termination notice, as per last contract• The 2020 budget could continue to reflect a management payment to the NOP For these on-site management services, or 1611A5 Agenda Page#22 could envision a transfer of management services, resulting in a decrease in the 2020 CDD budget and assessment- In either case (Contract with Inframark For added services or Contract with NOR for same services), the budget would be approved as is with no change in owner assessments• Discussion: Transfer specific management tasks to the NOR, reduce the CDD 2020 budget with the expectation that the 1-10R would increase their budgeted assessment to accommodate the provision of services to the CDD• What's involved: • Identify which CDD services would best be managed by the 140/ • Identify corresponding budget line items • Enter into a Formal agreement with the 1-I0A For providing these services, incurring legal costs For preparation of agreement• • Anticipate a date of transfer of services. Benefits: • NOR has skill set needed For many CDD tasks. • Disputes and legal agreements on access/easements could be suspended • CDD costs are likely fixed and known• See Risks for cautions. • CDD could reduce supervisor management time and have fewer meetings • CDD could test/get a sense of owner response to reduced CDD non-ad valorem tax payments/increased 1-10/9 payments prior to dissolution of CDD. Risks: • NOR could prove unable to handle increased management load • NOR could have insufficient Funds to handle assigned tasks, due to unanticipated increased costs or lower than expected inflows From owners• • CDD is ultimately be responsible For deliverance of tasks• IF 1-10R Fails to deliver and the CDD has lowered its assessment, the CDD would have to spend reserves to provide services. • 1-1019 could deliver unsatisfactory management• 1611i 5 Agenda Page#23 Budget line-item considerations Administration: Budget $788,036 Many of the line items in the administrative budget cannot be assumed by contractual relationship to the HOA, however one large component of the budget, $72,000 for management consulting services, could be reconfigured with a subset of tasks delegated to the 1-10A DM, while other services remain with Inframark• A possible resolution the board could consider is transferring on-site management of specific tasks to the NOP DM for a fixed amount• irrigation management: Budget $73,'/98 Irrigation is especially time consuming, requiring substantial on-site hours• Mismanagement can lead to higher-than-expected water bills from Collier County. Inframark has expressed concerns about the time required and the irrigation system is complex. 1-l0A supervisors are conversant with the specifics of the Hoover system, salinity standards required by island vegetation, and the timeliness of reducing use of Collier Co water during highly localized rain• Landscape Management: Budget $792,800 This is another time-consuming task that composes a major share of our budget• Crawford Landscaping has required intensive supervision, and getting distinct {-IOA/CDD contracts has been tricky as more and more distinct areas are identified, yet not contracted separately• Regardless of which governing board supervises this task, the budgets/contracts need to reflect the maintenance of only CDD properties. Another serous consideration is FEMA's Failure in other communities to pay claims when landscaping is managed by others• Transfer of management to the 740/9 after clarification of contracts could ensure the CDD is not inadvertently using public Funds For HOA or private property• Transferring after hurricane season could mitigate the FEMA risks For this year. Access Control: Budget $706,020 1 6 1 1 A 5 Agenda Page#24 Many issues have arisen secondary to access control including: • Supervision of gate house staff, unexpected absence of same • Managing interactions between gatehouse staff and the public • Management and troubleshooting of access equipment, including Square payment processing • Gatehouse decorating choices • Gatehouse landscape management • Conflict between HOA authorization and CDD lack of authorization for remote access by past CDD District Manager • Pending issues include possible revocation of access to bicyclists cited for documented failure to follow stated rules; penalties for cited infractions by contractors for documented parking violations• • Possible FEMA denial of claims For damage to landscaping/buildings when under management by another authority• Capital Expenditures and Projects: Budget V/6,91f6 The CDD remains responsible For all capital expenditures• The 2020 budget line item is only for Capital Outlay—Roads, $q6,946- There is $7,500 budgeted for LED lighting in the 2020 budget under lighting; see discussion of lighting below• Lighting: Budget $16,500 The budget is primarily for LED replacement in street lights ($7,500), but also includes $6,000 for electric bills and $3,000 for holiday lighting• Street light repair/replacement and management is in flux with multiple options to be considered including removal of some street lamps, separate circuits for some areas, possible addition of solar lighting, separation of bills between CDD and HOA and replacement of defective lights• Costs have been wide-ranging and thus are estimated at $7,500 in the 2020 budget• Sadly, the person most conversant with these details is unable to continue leading this discussion• 16I1A5 Agenda Page#25 The FEMA cautions noted above also apply to street lights• The CDD board needs to become conversant with the details of these issues/options• Roadway Services: Budget $0 Possible configurations for a CDD/NOR agreement For service and management provision: Option l: Contract with NOR for on-site management only $36,000 On-Site management of irrigation, access control, landscaping, and lighting• Also includes coordination of services with lnframark on bidding, emergency services, and bill division• Approx 711 hours per week- Total NOR/CDD contract $36,000 or $269 per lot For 2020 budget 2079 Proration for June-Sept: $72,000• Option 2: Contract with NOR For on-site management ($36,000) and irrigation services ($73,q96)96) to start immediately- Total NOR/CDD Contract $709,4'96 or $877 per lot For 2020- 2019 proration: $36,5'99• This assumes CDD pays For these services For the remainder of fiscal year 2079 in a Fixed price contract For the months of June-Sept ('f months) at $36,499 (based on monthly proration of annual contract)• Option 3: All of option 2, plus a December 1 start of management of all landscape and access control• These Fees would better be identified by task since some are seasonal while others are routine; in addition, the contracts need to be revised to reflect CDD/NOR property separation• Since that information isn't available, the alternate budgeting is to assume the even distribution of monthly Fees and prorate for months NOR would manage• 72/7/79- 9/30/20 = 70 months• Landscape budget of$792,808 and Access Control budget of$706,020 = $298,828/72 = $2q,902 per month x 70 months = $24f9,023• 1611A5 Agenda Page#26 Total NOA/CDD agreement = $109,496 + $249,023 = $358,579 or $2,676 per lot Option: 2020 assessment would change to the below From the planned $4,700 Option 7 $4,437 Option 2 $3,883 Option 3 $2,024 There are undoubtedly other options that we can discuss in person at the meeting since the sunshine laws prevent and prior discussion between supervisors• 1611M5 Agenda Page#28 RESOLUTION 2019-09 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE KEY MARCO COMMUNITY DEVELOPMENT DISTRICT RELATING TO THE ANNUAL APPROPRIATIONS OF THE DISTRICT AND ADOPTING THE BIJDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020, AND REFERENCING THE MAINTENANCE AND BENEFIT SPECIAL ASSESSMENTS TO BE LEVIED BY TIIE DISTRICT FOR SAID FISCAL YEAR; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the District Manager has,prior to the fifteenth(15th)day in June,2019,submitted to the Board of Supervisors(the"Board")a proposed budget for the next ensuing budget year along with an explanatory and complete financial plan for each fund of the Key Marco Community Development District (the"district"),pursuant to the provisions of Section 190.008(2)(a),Florida Statutes;and WHEREAS, at least sixty(60)days prior to the adoption of the proposed annual budget and any proposed long-term financial plan or program of the District for future operations(the"Proposed Budget") the District filed a copy of the Proposed Budget with the general purpose local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b), Florida Statutes;and WHEREAS, District further posted the Proposed Budget on its website as required pursuant to Section 189.016,Florida Statutes;and WHEREAS, the Board set July 17, 2019, as the date for a public hearing thereon and caused notice of such public hearing to be given by publication pursuant to Section 190.008(2)(a),Florida Statutes; and WHEREAS,Section 190.008(2)(a),Florida Statutes requires that,prior to October 1 of each year, the Board by passage of the Annual Appropriation Resolution shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year;and WHEREAS,the District Manager has prepared a Proposed Budget on a Cash Flow Budget basis, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year;and WHEREAS, Section 190.021,Florida Statutes provides that the Annual Appropriation Resolution shall also fix the Maintenance Special Assessments and Benefit Special Assessments upon each piece of property within the boundaries of the District benefited, specifically and peculiarly, by the maintenance and/or capital improvement programs of the District, such levy representing the amount of District assessments necessary to provide for payment during the ensuing budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds, in order for the District to exercise its various general and special powers to implement its single and specialized infrastructure provision purpose;and 1 1611A5 Agenda Page#29 WHEREAS, the Board finds and determines that the non-ad valorem special assessments it imposes and levies by this Resolution for maintenance on the parcels of property involved will constitute a mechanism by which the property owners lawfully and validly will reimburse the District for those certain special and peculiar benefits the District has determined are received by,and flow to,the parcels of property from the systems, facilities and services being provided, and that the special and peculiar benefits are apportioned in a manner that is fair and reasonable in accordance with applicable assessment methodology and related case law;and WHEREAS,the Chair of the Board may designate the District Manager or other person to certify the non-ad valorem assessment roll to the Tax Collector in and for Collier County political subdivision on compatible electronic medium tied to the property identification number no later than September 15,2019 so that the Tax Collector may merge that roll with others into the collection roll from which the November tax notice is to be printed and mailed;and WHEREAS, the proceeds from the collections of these imposed and levied non-ad valorem assessments shall be paid to the District;and WHEREAS,the Tax Collector,under the direct supervision of the Florida Department of Revenue performs the state work in preparing,mailing out, collecting and enforcing against delinquency the non-ad valorem assessments of the District using the Uniform Collection Methodology for non-ad valorem assessments;and WHEREAS, if the Property Appraiser and the Tax Collector have adopted a different technological procedure for certifying and merging the rolls,then that procedure must be worked out and negotiated with Board approval through the auspices of the District Manager before there are any deviations from the provisions of Section 197.3632, Florida Statutes,and Rule 12D-18, Florida Administrative Code. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF KEY MARCO COMMUNITY DEVELOPMENT DISTRICT; Section 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference. Section 2. Budget. a. The Board has reviewed the District Manager's Proposed Budget, a copy of which is on file with the office of the District Treasurer and the office of the Recording Secretary,and is hereby attached to this Resolution,and hereby approves certain amendments thereto,as referenced herein. b. The District Manager's Proposed Budget, as amended by the Board, is adopted hereby in accordance with the provisions of Section 190.008(2)(a), Florida Statutes and incorporated herein by reference;provided,however,that the comparative figures contained in the adopted budget may be revised subsequently as deemed necessary by the District Manager to reflect actual revenues and expenditures for Fiscal Year 2018-2019 and/or revised projections for Fiscal Year 2019-2020. c. The adopted budget,as amended,shall be maintained in the office of the District Treasurer and the District Recording Secretary and identified as "The Budget for the Key Marco Community Development District for the Fiscal Year Ending September 30, 2020, as adopted by the Board of Supervisors on July 17.2019. 2 6I1A Agenda Page#30 Section 3.Appropriations.There is hereby appropriated out of the revenues of the District,for the Fiscal Year beginning October 1,2019,and ending September 30,2020 the sum of ($ )to be raised by the applicable imposition and levy by the Board of applicable non-ad valorem special assessments and otherwise, which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year,to be divided and appropriated in the following fashion: TOTAL GENERAL FUND $ Total All Funds $ Section 4. Supplemental Appropriations. The Board may authorize by resolution supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the fiscal year as follows: a. The Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item. b. The Board may authorize an appropriation from the unappropriated balance of any fund. c. The Board may increase any revenue or income budget account to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance. The District Manager and Treasurer shall have the power within a given fund to authorize the transfer of any unexpended balance of any appropriation item or any portion thereof, provided such transfers do not exceed Ten Thousand($10,000) Dollars or have the effect of causing more than 10% of the total appropriation of a given program or project to be transferred previously approved transfers included. Such transfer shall not have the effect of causing a more than$10,000 or 10%increase,previously approved transfers included, to the original budget appropriation for the receiving program. Transfers within a program or project may be approved by the applicable department director and the District Manager or Treasurer. The District Manager or Treasurer must establish administrative procedures, which require information on the request forms proving that such transfer requests comply with this section. Section 5.Maintenance Special Assessment Levy:Fixed and Referenced and to be Levied by the Board. a. The Fiscal Year 2019-2020 Maintenance Special Assessment Levy (the "Assessment tha")for the assessment upon all the property within the boundaries of the District based upon the special and peculiar benefit received and further based upon reasonable and fair apportionment of the special benefit, shall be in accordance with the attached Exhibit A, which levy represents the amount of District assessments necessary to provide for payment during the aforementioned budget year of all properly authorized expenditures to he incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds. The Assessment Levy shall be distributed as follows: General Fund 0&M $ [See Assessment Levy Resolution 2019-10] 3 1 6 1 1 A 5 Agenda Page#31 b. The designee of the Chair of the Board shall be the Manager or the Treasurer of the District designated to certify the non-ad valorem assessment roll to the Tax Collector in and for the Collier County political subdivision, in accordance with applicable provisions of State law(Chapters 170, 190 and 197, Florida Statutes)and applicable rules(Rule 12D-18,Florida Administrative Code)which shall include not only the maintenance special assessment levy but also the total for the debt service levy,as required by and pursuant to law. Section 6.Effective Date. This Resolution shall be effective immediately upon its adoption. PASSED AND ADOPTED at a meeting of the Board of Supervisors of Key Marco Community Development District this 17th day of July,2019. Attest: KEY MARCO COMMUNITY DEVELOPMENT DISTRICT Justin Faircloth, Secretary Mary Beth Schewitz,Chair 4 16I1A5 Agenda Page#33 RESOLUTION 2019-10 A RESOLUTION OF THE BOARD OF SUPERVISORS OF KEY MARCO COMMUNITY DEVELOPMENT DISTRICT LEVYING AND IMPOSING NON ADVALOREM MAINTENANCE SPECIAL ASSESSMENTS FOR KEY MARCO COMMUNITY DEVELOPMENT DISTRICT AND CERTIFYING AN ASSESSMENT ROLL FOR FISCAL YEAR 2019-2020;PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR CONFLICT AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Key Marco Community Development District (the "district") is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes for the purpose of providing,operating and maintaining infrastructure improvements,facilities and services to the lands within the District;and WHEREAS, the District is located in the City of Marco Island in Collier County, Florida (the "County");and WHEREAS, the District has constructed or acquired certain public improvements within the District and provides certain services in accordance with Chapter 190,Florida Statutes;and WHEREAS,the Board of Supervisors of the District("Board")hereby determines to undertake various operations and maintenance activities described in the District's general fund budget for Fiscal Year 2019-2020 attached hereto as Exhibit "A" and incorporated by reference herein ("Operations and Maintenance Budeet");and WHEREAS,the District must obtain sufficient funds to provide for the operation and maintenance of the services and facilities provided by the District as described in the Operations and Maintenance Budget for Fiscal Year 2019-2020;and WHEREAS,the provision of such services, facilities, and operations is a benefit to lands within the District;and WHEREAS, Chapter 190, Florida Statutes, provides that the District may impose special assessments on benefited lands within the District;and WHEREAS,Chapter 197,Florida Statutes,provides a mechanism pursuant to which such special assessments may be placed on the tax roll and collected by the local tax collector("Uniform Method"); and WHEREAS,the District has previously evidenced its intention to utilize the Uniform Method;and WHEREAS, the District has approved an Agreement with the Property Appraiser and Tax Collector of the County to provide for the collection of the special assessments under the Uniform Method; and 1 1611A5 Agenda Page#34 WHEREAS, the Board finds that the District's total Operations and Maintenance operation assessments, taking into consideration other revenue sources during Fiscal Year 2019-2020 (defined as October 1,2019 through September 30,2020),will amount to$ ;and WHEREAS,the Board finds that the non-ad valorem special assessments it levies and imposes by this resolution for operation and maintenance on the parcels of property involved will reimburse the District for certain special and peculiar benefits received by the property flowing from the maintenance of the improvements, facilities and services apportioned in a manner that is fair and reasonable, in accordance with the applicable assessment methodology as adopted by the District;and WHEREAS, it is in the best interests of the District to proceed with the imposition of the special assessments;and WHEREAS, it is in the best interests of the District to adopt the Assessment Roll of the District (the"Assessment Roll")attached to this Resolution as Exhibit"B"and incorporated as a material part of this Resolution by this reference,and to certify the Assessment Roll to the County Tax Collector pursuant to the Uniform Method;and WHEREAS, it is in the best interests of the District to permit the District Manager to amend the Assessment Roll, certified to the County Tax Collector by this Resolution, as the Property Appraiser updates the property roll for the County,for such time as authorized by Florida law. NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF KEY MARCO COMMUNITY DEVELOPMENT DISTRICT OF COLLIER COUNTY,FLORIDA; Section 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference. Section 2. Benefit.The provision of the services,facilities,and operations as described in Exhibit "A"confer a special and peculiar benefit to the lands within the District, which benefits exceed or equal the costs of the Assessments(as defined below). The allocation of the costs to the specially benefitted lands is shown in Exhibits"A"and"B". Section 3. Assessment Imposition. A special assessment for operations and maintenance as provided for in Chapter 190,Florida Statutes is hereby imposed and levied on the benefitted lands within the District in accordance with Exhibits "A" and "B"(the "Assessments"). The lien of the Assessments imposed and levied by this Resolution shall be effective upon passage of this Resolution. Section 4. Collection. The collection of the Assessments shall be at the same time and in the same manner as County taxes in accordance with the Uniform Method. Section 5. Assessment Roll. The District's Assessment Roll,attached to this Resolution as Exhibit "B,"is hereby certified to the County Tax Collector and shall be collected by the County Tax Collector in the same manner and time as County taxes. The proceeds therefrom shall be paid to Key Marco Community Development District.The Chair of the Board designates the District Manager to perform the certification duties.A copy of this Resolution be transmitted to the proper public officials so that its purpose and effect may be carried out in accordance with law. Section 6. Assessment Roll Amendment. The District Manager shall keep apprised of all updates made to the County property tax roll by the Property Appraiser after the date of this Resolution, and shall amend the District's Assessment Roll in accordance with any such updates,for such time as authorized by 2 1611A5 Agenda Page*35 Florida law,to the County property tax roll.After any amendment of the Assessment Roll,the District Manager shall file the updates to the property tax roll in the District records. Section 7. Conflict. All Resolutions, sections or parts of sections of any Resolutions or actions of the Board in conflict are hereby repealed to the extent of such conflict. Section 8. Severability. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution,or any part thereof. Section 9. Effective Date.This Resolution shall take effect upon the passage and adoption of this Resolution by the Board of the District. PASSED AND ADOPTED at a meeting of the Board of Supervisors of Key Marco Community Development District this 17"day of June 2019. Attest: KEY MARCO COMMUNITY DEVELOPMENT DISTRICT Justin Faircloth,Secretary Mary Beth Schewitz,Chair 3 1 6 I 1 A 5 Agenda Page#36 Exhibit"A" 4 161 1A 5 Agenda Page#37 Exhibit"B" 5 $ S 8 $ 8 8 $ 1 — - • G " 00 f. ti N N ge R H 8 0 0 0 8 8 8 m N "r1 `� ' 00 0 r, g. s E espo } T > >vvH N an in w m > 2 f- Z i Z 2 Z Z Z Y t3 e 0 LL O a A d` 1 1 c ',Ii g• Q togW N V C C w C C 2 V N NN ~ ~ 0 C y Ts T b E r' S ge $ o c - a w c c �i ,2 �7 ] j c O. �yQ+ c 'i7i O u y y C O O W D 5 .2 E E C o ", ft o ° m j DC o a Q c c v - t i 4 'f, ,? ,k L ` 8 V et 12,,A a 3 t 2} w 't i _ rv. o w -a c E D ,14 c •v0- ' -' a d y ° ro 4 t `., �a . °' o E ¢ c O Cc cof' 6" O 8 W d L O O- O 2 bd i1iiiii m o % 2 S d LL 3 'm ,�'' 't ,g E w av LL z n. % . .�— ¢_d • 8Q 1 gc § C m gg > > z z i z i 4 8 8 8 -5 8 8 ^' = Eg � Cgg � m � a m •, c 3 N N tll. r/1O Z O Z O 2 O O 2 pl Y i T 2 Y i a > i r Y 16 1 '11; Agenda Page#41 LANDSCAPINGAi1A. ' CRAWFORD ilV HORTICULTURAL MANAGEMENT PROPOSAL PREPARED FOR: KEY MARCO CDD Submitted to: KATIE MALINE Date: 1/2/2019 Property Name: KEY MARCO Address: 505 WHISKEY CREEK Property Location: MARCO ISLAND City/St/Zip: MARCO ISLAND, FL. SCOPE OF,SERVICES 4 man crew, 96 hrs./wk. includes travel ANNUAL.SERVICE ❖ Mowing,edging,forced air clean up and weed control 52 ❖ Selective pruning of shrubs and ground covers CONTINUOUS ❖ Selective pruning of palms(up to 12') CONTINUOUS + Fertilization of turf grass 4 ❖ Fertilization of shrubs and ground covers 3 + Fertilization of palms and trees 3 + Lawn and ornamental pest and disease control 12 ❖ Irri•atlon s stem schedulin• and monitorin. 12 ANNUAL CONTRACT TOTAL: $204,024 ,MONTHLY PAYMENT BREAKDOWN COST ❖ Monthly Horiculture Maintenance 10316 ❖ Monthly Irrigation Monitoring 1176 ❖ Pest Control 1885 ❖ Fertilization 3625 MONTHLY PAYMENT TOTAL , $17,002 Crawford Landscaping Group: Future Client: Mike McNeill,Sales Manager Signature Date Crawford Landscaping Group 2360 Catawba Street, Naples, FL 34120 (888)581-5151 (P)(239)594-9832(F) Contract Effective Date mm cn eill(a.d iscovercrawford.com 1611A5 AP' CFRAWFORD Agenda Page#42 LANDSCAPING LANDSCAPE MAINTENANCE CONTRACT KEY MARCO CDD This agreement is made and entered into by and between CRAWFORD LANDSCAPING GROUP, LLC ("Contractor"), and CLIENT ("Client"). RECITALS A.The Contractor is a provider of grounds maintenance,which includes turf and ornamental maintenance,integrated pest management, and irrigation monitoring and repairs. Additionally,Contractor provides ancillary services including general landscape enhancements,flower and mulch installation,palm and tree trimming services, landscape design consultation, landscape lighting and recovery and clean up from significant storm events. B.The Client desires to hire Contractor to provide its services to Client and to maintain Client's landscape appearance at the highest possible commercially reasonable standard given the individual condition of the Client's landscape and the nature of the Florida climate and weather conditions. C. By affixing their signatures below, the Contractor and Client enter into this Agreement and shall be bound by its terms and conditions. NOW,THEREFORE,for and in consideration of the sums to be paid by Client hereunder,the performance by the Contractor of the work described herein,the other mutual covenants and promises set forth below,and other good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged by all parties hereto,the parties hereby agree as follows: AGREEMENT 1. RECITALS The above recitals are true and correct and are incorporated herein and made a part of this agreement for all purposes whatsoever. 2.COMPENSATION. See COST&SCOPE SUMMARY PAGE for selected maintenance package,number of treatments,service visits,applications,and other terms and procedures specific to Contractor's services to be performed at Clients'location. QSD-045 Date revised:1/1/18 Page 2 of 12 inniais: 1 6 1 1 A 5 3.TURF MOWING PROGRAM Agenda Page#43 a. MOWING. Turf areas will be mowed weekly. Bahia to be mowed 26 times. If mowing in excess of selected services Is required or requested,such services are extra and will be billed at the prevailing hourly rate, per man,per cut. Turf heights will be regulated throughout the year. Mowing height will typically be between 3-4.5 inches tall. Unless weekly growth rate exceeds contractual service frequencies,Contractor shall restrict removing more than 1/3 of a blade of grass at any cutting. Notwithstanding the foregoing, the Contactor shall have the sole discretion to determine whether the Contractor will be able to perform the activities contemplated in this Paragraph and in this agreement. Turf areas inaccessible to mowers, areas adjacent to buildings,trees,fences,etc.will be controlled by manual(weed-eater)or chemical means. Hand-mowing is available at an additional charge. b.EDGING. Edging will be performed weekly on all hardscape areas(i.e., curbs,driveways,roads,etc.)bordered by turf. Between November 1st and April 30th,edging will be performed no less than twice per month. The edging of all softscapes or bed areas(i.e., areas where grass borders mulch or dirt)will be performed on an as-needed basis. Edging will be performed in conjunction with mowing. If additional edging is required,applicable rates will apply. c.FERTILIZATION.Fertilizer shall be applied per City&County ordinances. A slow release commercial turf fertilizer will be used. After each application,fertilizer shall be watered in at the next regular irrigation period. Additional applications are billed separately, if required,at the prevailing hourly rate,per man,per application. d.MECHANICALLY FORCED AIR. All grass clippings,leaves,etc.,to be removed from sidewalks,parking areas and other hardscape areas as agreed upon per the attached contract. Additional areas requiring this service must be identified and Included in this Agreement prior to approval of the agreement. e.WEED CONTROL. Turf shall be kept free from grassy and broadleaf weeds with respect to the current site conditions and the time of year within commercially reasonable standards. Weed control will be accomplished through the use of selective herbicides. Due to the limited products available to control broadleaf and grassy weeds in turf, in the event of an uncontrollable outbreak,Contractor will not be held responsible. See Addendum B for more details on excluded damages. PH adjustments are not included in this Agreement. f.DISEASE&PEST CONTROL. If noted on this Agreement,a lawn and ornamental pest control program will be included. Specific target areas will be addressed when an insect or pest is identified. If the insect or pest continues to persist,additional treatments will be applied to the specific target areas. Payment for the cost to treat unusual problems outside of our control or in excess of the specified pest control applications will be billed at the prevailing hourly rate,per man, per application. This Agreement shall cover insects and diseases that are prevalent in the local region at the time of this Agreement, New and exotic species that may invade the area in the future may require special treatments and may be at an additional agreed upon charge.See Addendum B for list of excluded diseases and insects. Contractor will re-treat applications at the Contractors'sole discretion for issues discovered during the inspection process covered by this Agreement. Any additional treatments performed outside of the treatments performed during the inspection and subsequent re-treats,will be performed and billed at the prevailing hourly rate,per man, per application. g.LITTER CLEAN-UP. Litter cleanup will be performed in the areas of work only during each weekly visit. Unless otherwise specified in this Agreement,with relevant costs per man-hour,Contractor will not patrol the entire project for litter cleanup at each visit. Litter means papers,plastics,bottles,cigarette butts,aluminum cans,etc. Horticultural waste such as grass clippings,leaf drop from pruning,etc.on hardscapes will be removed with the use of mechanically forced air. 4. SHRUB&GROUND COVER PROGRAM aso-o45 Date revised:111/18 Page 3 of 12 initials: 16 $ 1A5 a.PRUNING. Pruning will be performed in a continuous method keeping plant material shaped naturally. Pruning will not be performed during major bloom cycles of plant material. Contractor will perform hand pruning on certain eiltWilcithgttifiglielas deemed necessary. There will be a select group of plant materials that will receive mechanical pruning. If directed in writing by the client,formal mechanical pruning will be performed on"hand prune"required plant materials even though we do not recommend this method. Additional charges for hand pruning may apply. Additional pruning,if required,will be billed at the prevailing hourly rate,per man,per service. b. DISEASE&PEST CONTROL. If noted on this Agreement,a lawn and ornamental pest control program will be included. Specific target areas will be addressed when an insect or pest is identified. If the insect or pest continues to persist,additional treatments will be applied to the specific target areas. This Agreement shall cover insects and diseases that are prevalent in the local region at the time of this Agreement. New and exotic species that may invade the area in the future may require special treatments and may be at an additional agreed upon charge. See Addendum B for list of excluded diseases and insects. Contractor will re-treat applications at the Contractors'sole discretion for issues discovered during the inspection process covered by this Agreement. Any additional treatments performed outside of the treatments performed during the inspection and subsequent re-treats,will be performed and billed at the prevailing hourly rate,per man,per application c. FERTILIZATION. Fertilizer shall be applied per City&County ordinances. A slow release commercial fertilizer will be used. After each application,fertilizer shall be watered in at the next regular irrigation period. Additional applications,if required,will be billed at the prevailing hourly rate,per man,per application. d.WEED CONTROL. Planted beds will be weeded with the use of contact herbicides and manual weeding(if needed),and will be done in conjunction with mowing applications. Due to the extreme weather in Southwest Florida, and the summer rains,bed weeds can be hard to control,and therefore the expectation is not 100%weed control. e.FLOWERS. Flowers in need of dead heading will be addressed at a frequency determined exclusively by the Contractor. In cases where the Clients desires more frequent dead heading,the Client will be billed at the prevailing hourly rate, per man,per application. f. PLANT REPLACEMENT.Replacement of plant materials,which have been damaged due to circumstances beyond our control, i.e.,acts of God,vandalism,drought,freeze(cold weather),storm,poor drainage or improper installation will be the responsibility of the owner/client at their own expense. g. ESPALIER. Espalier is not included in this agreement. Any espalier work performed will be at an additional cost. h.LITTER CLEAN-UP. Litter cleanup will be performed in the areas of work only during each weekly visit. Unless otherwise specified in this Agreement,with relevant costs per man-hour,Contractor will not patrol the entire project for litter cleanup at each visit. Litter means papers,plastics, bottles,cigarette butts,aluminum cans,etc.Horticultural waste such as grass clippings, leaf drop from pruning,etc.on hardscapes will be removed with the use of mechanically forced air. 5.TREE MANAGEMENT PROGRAM a.PRUNING.Trees will be pruned to maintain their natural appearance. Non-native and ornamental trees will be pruned up to a height of 8 feet. Stubbing will not be practiced. All prune locations will be made just outside the branch collar. Pruning over 12 feet in height is not included in this Agreement. Upon request, Contractor will furnish a proposal to address pruning over 12 feet high. b.TREE SUPPORTS. All tree supports(stakes or guy materials)will be removed upon request by owner/client or when conditions determine. This removal or the request of any type of tree supports will be performed as an addition to this Agreement. Additional services will be performed at the prevailing hourly rate per man,per service. c.TREE RINGS. Tree rings at the base of free standing trees in turf will be maintained to avoid damage from mowing equipment to tree trunks and raised roots crowns. QSD.045 Date revised:111t18 Page 4 of 12 initials: __ 1611A5 d. FERTILIZER.Fertilizer shall be applied per City&County ordinances. A slow release commercial ferA gged. After each application,fertilizer shall be watered in at the next regular irrigation period. Additional applications,if required,will be billed at the prevailing hourly rate,per man,per application. 6. IRRIGATION MANAGEMENT PROGRAM a. IRRIGATION MONITORING/WET CHECKS. Wet checks are to include: Checking all Irrigation heads on all zones for proper coverage,cleaning clogged nozzles,checking rain sensors,and monitoring irrigation controllers. If additional Irrigation monitoring or service is required,it will be billed at the prevailing hourly rate per man, per service. Contractor is not responsible for sprinkler heads that are damaged due to improper location(i.e. height exceeding the root system; installed on a bed or sidewalk edge)or any heads damaged due to improper functioning(i.e.stuck motors,pop-ups,etc.). Contractor is not responsible for property or any other damages caused by the irrigation system. Contractor will repair any irrigation component damages caused by our own equipment or men at no cost to the owner or Client. All other irrigation repairs will be billed separately,as stated below,unless Client notifies Contractor in writing that it declines to have the Contractor make irrigation repairs. 1)Inspection Repairs are repairs made during our monthly irrigation inspection. Contracted monthly inspections are a part of our horticultural management program and cover the labor cost associated with performing the check. Any problems discovered during this check will be performed at the time of the inspection and invoiced each month. Inspection repairs are billed at a$65.00 man-hour plus materials.1)Inspection Repairs are repairs made during our monthly irrigation inspection. Contracted monthly inspections are a part of our horticultural management program and cover the labor cost associated with performing the check. Any problems discovered during this check will be performed at the time of the inspection and invoiced each month. Inspection repairs are billed at a$65.00 man-hour plus materials. 2)Service Call Repairs are repairs made during regular business hours when our irrigation crew is not on your site to perform a monthly irrigation inspection. Examples of these repairs included client requests,hot spots discovered by our maintenance crews and/or supervisors,and work orders generated by a property management company. These repairs are not included in the monthly irrigation charge and are billed at a$65.00 man-hour charge plus materials and a$85 service fee applies. 3)Emergency Call Repairs are repairs made after our normal business hours(7am to 3pm weekdays)or repairs made on weekends and holidays. Emergency Call Repairs are billed at a$85.00-man hour charge plus materials and a$120 emergency service applies. 7. INSURANCE. Contractor will provide Worker's Compensation and Unemployment Insurance for its employees along with any other insurance required by law. The Contractor will also provide General Liability and Automobile Insurance. Coverage will not exceed$2,000,000.00 combined single limit and will not be less than 1,000,000 combined single units. 8. LIABILITY. Contractor is not liable for any damage of any kind whatsoever that is not caused by its own negligence. Contractor has no liability whatsoever for any of the following: a.Any damage caused by or to garden hoses left on turf or shrubbery. b.Any damage to personal items such as toys, pet items,lawn and garden tools,extension cords,clothing,lawn furniture, Christmas lights,or any other items not associated with a reasonable landscape design left on turf or shrub areas. c.The normal wear-and-tear on outdoor carpeting,ceramic tile, sidewalks,decorative landscape borders and painted porches or driveways caused by the use of the power edger,weed eater,or lawn mower. Slight border damage of these areas is inevitable if the mowing process is to be performed thoroughly. d.Any damage by or to down spouts that do not maintain at least a four-inch clearance of turf areas. e.Any damage to hidden underground of surface wires and/or pipes which may be damaged in the process of mowing and/or edging. GSD-045 Date revised.1/1118 Page 5 of 12 tnRials:_ 1 6 1 1 A 9.SUBCONTRACTORS. Contractor may hire qualified subcontractors to complete specialized projects in its sole discretion. Agenda Page#46 10.UTILITIES. Owners to provide all utilities necessary to complete any project requiring them. 11.ACCESS TO JOBSITE. Owner must provide access to jobsite/s. 12. DAMAGES. Contractor shall not be held responsible for the following: 13.WEATHER. Use of lawn maintenance equipment on saturated areas poses potential detrimental circumstances, including: damage to existing turf root system;propagation of fungus related disease;ruts or tire marks in the turf; and probability of mud tracks on concrete areas. In our tropical Florida climate,these occurrences are somewhat inevitable. It is the Contractor's intention to minimize these occurrences. Contractor,in the course of performing under this Agreement,will determine when and if services can be performed during periods of inclement weather. If Contractor is unable to fulfill its obligations under this Agreement due to weather conditions,acts of God,force majeure or environmental conditions(such as rain,drought or lightening),the missed will not be made up and no credit for the missed obligation will be issued by the Contractor. The Contractor shall fulfill the missed obligation at the next scheduled date of service. 14. NO SERVICE. Client acknowledges that Contractor closes operations for a period of ten(10)days each year for the holidays from approximately December 24 through January 2(dates may vary), Contractor may have to change the normal day of service to ensure Client is serviced adequately given the holiday schedule. 15.ADDITIONAL WORK. This Agreement Is entered Into with the understanding that the property will be in a state of reasonable maintenance at the time that the landscape maintenance responsibilities are assumed by the Contractor. Conditions of extreme neglect or unusually poor maintenance practices present at the time of the contract initiation may require additional clean-up fees not specifically set forth in this Agreement. Both the Client and the Contractor must agree to such fees, in writing,before such additional work is performed. 16.WAIVERS. It is expressly understood and agreed that the Contractor shall assume no responsibility or liability for personal injury or property damage arising out of or resulting,directly or indirectly,from the accumulation of water,falling limbs,leaves or other debris on walkways,sidewalks,curbs and other paved surfaces between scheduled visits by maintenance crews. Client,its successors and assigns, hereby agree to hold harmless, indemnify and defend Contractor for any claims for damages or injury made against Contractor by any parties other than Client, including but not limited to third parties or Client's residents,for or arising out of any services provided under this Agreement,whether caused by the negligence of Contractor,its agents or employees, or otherwise. If requested by Contractor,Client shall provide evidence of applicable insurance coverage. 17.COMMUNICATION. Itis the desire of the Contractor to handle Client's requests and concerns as quickly and efficiently as possible. In order for this to occur,the Client agrees to the following: a.The client shall designate a specific representative to function as the Contractor's liaison. b.The designated representative of the Client should communicate with specific representatives of the Contractor. The representatives of the Client are either the assigned property manager or job supervisor and the Contractor shall notify the Client of who the contract person is for the Contractor. c. Under no circumstances shall Client give direction to Contractor's employees on the job site. 18.ATTORNEY FEES. The parties hereby agree that in the event any of the terms and conditions contained in this Agreement must be enforced by reason of any past,existing or future delinquency of payment,of failure or observance or of performance by any of the parties hereto, in each such instance,the prevailing party shall collect reasonable collection and/or legal fees,trial and appellate levels,any expenses and legal fees incurred,and any other expenses and costs incurred in connect with the enforcement of any available remedy in law or equity. 19. PAYMENT TERMS,Contractor shall present monthly invoices based on this Agreement. After thirty(30)days from the invoice issue date,interest will accrue at 1.5%per month. QSD-045 Date revised:1/1/18 Page 6 of 12 Inkials:._^ __, 1611 20. CONTRACT TERM&RENEWAL. This Agreement shall remain in force for a period of 1 year(s),beg( mitt STAIRT DATE and ending END DATE. If,upon expiration of this Agreement,a new Agreement has not been executed by both parties,this Agreement shall automatically be renewed for a period of one(1)year from the date of expiration of the previous term at the annual fees stated with the addition of a three percent(3%)cost increase unless thirty(30)days prior to the expiration of this Agreement,one party informs the other,in writing via certified return receipt mail,that it does not desire to renew this Agreement. This renewal method will repeat each year on the Agreement expiration date. 21.CONTRACT CANCELLATION. Either party may cancel this agreement for good cause and with thirty(30)days written notice by the terminating party. The written termination notice shall outline specific reasons for the termination and shall be sent to the non-terminating party by certified mail,return receipt requested. If the terminating party is the client,upon receipt of this letter,the Contactor shall have a thirty(30)day period to cure or remedy the problems or deficiencies listed in the notice of termination. If the Contractor falls to cure or remedy the problems listed in the notice of termination within the thirty(30)day period,the Agreement shall be terminated sixty(60)says from the date the Contractor received the original notice of termination. Notwithstanding the foregoing,this provision shall not apply to the Contractor if the Client fails to pay for any services provided by Contractor. If the Client fails to pay for Contractor's services the Contractor is entitled to discontinue all services,recover damages,and pursue any other right or remedy available to the Contractor including but not limited to acceleration of all payments due and owing by Client under this Agreement. 22. FUEL SURCHARGE.The standard price for one(1)gallon of regular unleaded fuel used by Contractor shall be specified as the Florida Average Price per the Florida Attorney General's office. If the average price exceeds$4.00 per gallon at any time during the term of this Agreement,a 3%fuel surcharge shall be added to each invoice until the average price drops below$4.00 per gallon. 23. PRORATED MONTHLY GROUNDS MAINTENANCE. This agreement is subject to the terms and conditions of the prorated labor clause presented herein. To protect both the Contractor and the Client from being seasonally terminated,additional or reduced compensation will be required according to the following calculation: a.The average per visit fertilization fee is an amount equal to the product of the monthly fertilization fee multiplied by 12. The average per visit fertilization fee is the total fertilization divided by three(3). The fertilization is being applied three(3)times per year and lasts for between 3-6 months,depending on application time and material used.Client agrees to pay Contractor a prorated amount If termination occurs in between fertilization applications. 24.STORM CLEANUP. Contractor will only perform storm cleanup services if Client pre-authorizes the work per the terms of Addendum C to this Agreement.Client understands that the work will be completed on a time and material basis.Client acknowledges that Contractor will perform all services outlined in Addendum C unless written notice to suspend service is provided to Contractor prior to the commencement of such services. 25. MISCELLANEOUS. This Agreement is the entire agreement between Contractor and Client. Modifications of this Agreement will not be binding unless in writing, signed and delivered by the party to be bound. Signatures, initials,document references in this Agreement,counterparts and written modifications communicated electronically or on paper will be accepted for all purposes, including delivery,and will be binding. Handwritten and typewritten terms inserted in or attached to this Agreement prevail over preprinted terms. This Agreement will be constructed under Florida Law and the venue for any legal action under this Agreement will be in the state courts located in Naples, Florida. Any notices required under this Agreement must be sent to the Contractor or the Client at the address entered below. 26.WAIVER OF RIGHT TO JURY TRIAL. DUE TO THE HIGH COST AND TIME INVOLVED IN LITIGATION BEFORE A JURY, THE PARTIES WAIVE ALL RIGHT TO A JURY TRIAL ON ALL ISSUES IN ANY ACTION OR PROCEEDING RELATING TO THIS AGREEMENT,THE TRANSACTION CONTEMPLATED BY THIS AGREEMENT,OR ANY DOCUMENTS EXECUTED IN CONNECTION WITH THE CONTEMPLATED TRANSACTION(S). QSD-045 Date revised:111118 Page 7 of 12 initials: 1611M5 Agenda Page#48 SIGNATURE PAGE In witness whereof the parties to this Agreement have signed and executed it this day of .20 Crawford Landscaping Group,LLC. CLIENT MIKE MCNEILL Signature Crawford Landscaping Group,LLC Address: 2360 Catawba Street, Naples,FL 34120 0: 888.581.5151 C:239.438.6370 mmcnei il.@di scovercrawford.com STORM CLEAN-UP AUTHORIZATION Client elects to give Contractor pre-authorization to execute Addendum C [ ]YES Client does not elect to give Contractor pre-authorization to execute Addendum C[ ]NO Client Signature Date QSD-045 Date revised:1/1/18 Page 8 of 12 16Ii•. ADDENDUM A Agenda Page#49 ADDITIONAL SERVICES If additional services are required,Contractor will submit a proposal reflecting the services requested. Upon completion of this work,the client will receive an invoice reflecting the completed work per the approved proposal. Payment for all completed additional services will be due upon receipt of invoice. After thirty(30)days past due,interest will accrue at 1.5%per month. The following is a list of many of the services available above and beyond this maintenance contract. Additional services not appearing on this list may also be available. (prices may very): SERVICE COST • Turf maintenance application INCLUDED + Shrub Pruning application INCLUDED :• Weed application INCLUDED + Fertilization of turf grass,shrubs, palms trees and ground covers INCLUDED • Irrigation system wet check INCLUDED ❖ Annual flower installation and soil amendments TBD ❖ Mulching material installation($2.00 PER INSTALLED BAG SUPPLIED BY CDD ) $2.00/BAG • Palm pruning above 12' SEE PROPOSAL + Hardwood tree trimming SEE PROPOSAL + Liquid root feeding of trees TBD ❖ Liquid root feeding of palms TBD • Tree and palm staking and guying TBD ❖ Tree stake removal TBD ❖ Freeze and frost protection of plants and annual plantings TBD ❖ Weed control on patios or streets TBD •• Lanai service TBD ❖ Espalier of any type of plant material or vine TBD d• Landscape lighting installation or maintenance TBD ❖ Hand watering TBD • Leaf removal from planting beds,drainage areas, parking lots, gutters,etc. TBD ❖ Native area clean up TBD ❖ Preventative blanket application. IPM ❖ Downy mildew preventative application TBD s Crab Grass, Torpedo Grass,Sedge application TBD ADDENDUM B CISD-045 Date revised.1/1l18 Page 9 of 12 ' mats: 161ii INSECT OR DISEASE NOT COVERED IN THIS AGREEMENT Agenda Page#50 There are a few occasions where the Contractor cannot control insect or disease damage. The following is a list of insects or disease where the Contractor is not responsible for any resulting damage unless contracted to manage by a separate agreement or addendum: b.Downie Mildew c.Lethal Yellow d.Ganoderma Bud Rot e. Fusarium Wilt f. Bud Rot j.Mole Crickets k.Texas Phoenix Palm Decline I.Sedge m.Pine Beatie Species Infestations n. Large scale outbreaks of turf fungus(s)due to weather events o.Correction of large scale soil deficiencies p.Palm Weevil q. Royal Palm Bug ADDENDUM C QSD-045 Date revised.1/1/10 Page 10 of 12 Initials:, __ 1611A5 STORM CLEAN-UP TERMS&AUTHORIZATION Agenda Page#51 Southwest Florida can experience significant storm events,including hurricanes,tropical storms,tropical depressions,tornadoes and high winds that can result in significant water accumulation and wind damage. Below are the terms and costs that will be applied to any services provided by the Contractor upon execution of this contract and the election to pre-authorize Contractor to provide services following a significant storm event 1. RESPONSE PROCEDURES&PRIORITIZATION The steps involved in storm cleanup are listed below in sequential order: a.Phase 1: Life Safety Removal,which includes removal of debris blocking roadways,driveways,vehicles and building entrances. b.Phase 2:General Debris Removal,which includes removing general debris and cutting approved trees and palms to an adequate level for removal. NOTE:This does not include removing any tree limbs over 12 feet long. c. Phase 3: Remediation,which includes re-staking or re-planting salvageable shrubs, palms,and hardwoods. d.Phase 4: Damaged Trees/Palms and Stump Removal,which includes removal of damaged or fallen trees and palms as determined by Contractor. e. Phase 5: Backfill Holes,which includes backfilling holes left by removed trees and palms f.Phase 6: Detailed Debris Removal,which includes branches and limbs over 12 feet. 2.STORM CLEANUP CHARGES The following charges will apply to all storm clean-up: a. Labor Charges i.$75 per man hour for work completed during regular business hours defined as 7:00am to 3:00pm, Monday through Friday. b. Machine Charges i.$125 per machine hour for small to medium sized machines,including but not limited to Boom Truck, New Holland, Small Loader,stump grinder,etc.,plus operator labor. ii. $300 per machine hour for large loader,$850 fee for delivery,plus operator labor. c.Dump Charges i.$250 per small dump load as defined by a vehicle similar to a standard maintenance cab truck;price does not include driver ii.$400 per medium dump load as defined by a vehicle similar to a chip truck;price does not include driver iii.$750 per large dump load as defined by a vehicle similar to a grapple truck; price does not include driver d.Tree Staking Materials i.To be based on material costs at the time of the storm event. 3.TERMS AND CONDITIONS: a.Contractor determines priority and schedule for all phases of the storm cleanup b.Client agrees that Contractor will not provide an estimate for the storm cleanup and changes will be based on the time and material charges specified in this Addendum. c.Contractor shall not offer credits for its other obligations under this Agreement that are not performed by Contractor during storm cleanup. d.Planting and re-sodding is not included in the storm cleanup. Contractor will provide estimate for replanting and re-sodding upon request e.If the Client fails to make payments as set forth in this Addendum,the Contractor is entitled to discontinue any and all Client services,recover damages,and to pursue any other right or remedy available to the Contractor,including but not limited to acceleration of all payments due and owing by Client under this Agreement. f. Failure to sign this pre-authorization will result in Client's significant storm clean-up being given lower priority to Contractor's other pre-authorized work. 050-045 Date revised:1/1!18 Page 11 of 12 161185 Agenda Page#53 IAN DSC:APII I IORIDA LANDSCAPE FLORIDA GROUNDS MAINTENANCE AGREEMENT #1190025 This agreement as dated is between Paid monthly to Landscape Florida: "Landscape Florida"and"Key Marco CDD" $8,428.25 Per Month Thereafter referred to as"Client." CDD-Whiskey Creek&Blue Hill Drive This agreement shall he for the The billing address is as follows: Key Marco CDD Key Marco CDD Whiskey Creek Drive C/O Katie Maline Marco Island,FL 34145 505 Whiskey Creek Drive Marco Island,FL 34145 Contact:Eric Evans Contact Person:Katie Maline Phone#:(239)643-6124 Phone#:(239)394-4346 Fax#:(239)643-6413 Mobile#:(239)784-5110 Email:Ericl;,al.andscipcl lorida.cont Email:kat icrd;managerkevntarcohoa.ora ClicntRequcsurr;LandscapeFlorida.com This Agreement shall run for a period of II,._ ❑two(2)nears . This Agreement shall commence on May 1,2019 and shall expire on April 30,2021 in accordance with the terms and conditions of this Agreement and any written addenda. PERFORMANCE DESCRIPTIONS&CONTRACT SERVICES PROVIDED BY LANDSCAPE FLORIDA: PLANT MATERIAL CARE: All plant material will be maintained in accordance with Landscape Florida's standards set forth below. Any deviation from Landscape Florida standards for trimming,pruning,and the cutting or treatment of turf must be agreed in writing between the Client and Landscape Florida. Services are not provided to internal courtyards, lanais or for potted plant materials unless specifically included in the agreement. MOWING: Landscape Florida will mow turf to maintain a proper height of 3 1/2 to 4 '/ inches, dependent on seasonal conditions. During the summer, growing season of April thru September,the turf will generally be cut every week. During the spring and fall months of October and March,the turf will be cut generally three(3)times per month. During the winter months of November thru February,the turf will be cut twice a month. The above listed frequencies serve as a general guideline.Mowing activities are performed"as needed"and as horticulturally appropriate. Landscape Florida will use a sharpened mower blade at all times to insure a clean and even cut,with turf height maintained at a height between 3 '/ to 4'/2 inches at all times. EDGING& BLOWING(Sidewalks,roadways,etc.): Landscape Florida will perform edging at every visit,using conventional edging equipment. Soft edging(tree wells,shrubbery beds,etc.)will be performed with every other mowing using mechanical edgers. Hard surfaces will be blown off at each visit and following pruning activities. PRUNING&SHEARING: Landscape Florida will use its best efforts to maintain uniform plant appearances,use proper horticultural practices for all ornamental shrubs, and maintain existing ground covers.Flowering ornamentals such as Ixora,Plumbago,Hibiscus will be pruned as needed in effort to allow the plant material to flower properly. Ornamental plantings such as Ficus,Coco plum,Podocarpus and Eugenia will be mechanically sheared. Landscape Florida will trim the various types of ornamental plantings throughout the year at the time that best promotes correct horticultural growth and helps maintain a neat and natural appearance while promoting a healthy plant. TREE CARE:Landscape Florida will lift trees(up to 14 feet)on an"as needed"basis throughout the year,with regular monitoring between heights of 7 feet to 14 feet for dead limbs and sucker growth. Tree care will conform to applicable county codes. "Structural pruning" as performed a by Certified Arborist is not included in this proposal but can be provided upon request.Citrus tree varieties are not covered under this provision.Annual native cleaning not included but available for additional fee. PALM TRIMMING: Landscape Florida will remove dead and dying fronds and seedpods up to reachable heights(14 feet)from the ground with pole trimmer. Palm trimming will conform to applicable county codes. Landscape Florida will provide a palm trimming proposal above 14 feet as an extra service. WEED CONTROL BEDS & HARDSCAPES: Landscape Florida will perform weed control regularly throughout the term of this Agreement, using its best efforts to maintain the beds substantially weed-free at all times,provided there is a sufficient amount of ground cover base(mulch,pine straw,etc.)at a depth of 1 '/2 to 2 inches.Substantially weed-free beds are not guaranteed if parties other than landscape Florida install ground cover. The four methods of weed control Landscape Florida will use in planting beds are proper mulching, the application of pre and post emergent herbicide,and manual removal. WEED CONTROL LAWN: Landscape Florida will use its best efforts to maintain lawns substantially weed-free at all times. It is understood 1 M2-10-10-09 1611A 5 Agenda Page#54 and agreed that certain weedy grasses such as crabgrass,Bermuda grass and carpet grass are not 100%chemically controllable. Landscape Florida agrees to treat such grasses chemically to the extent allowed by environmental laws but does not guarantee the elimination of these weeds. It is also agreed that certain infestations of undesirable grasses may require replacement of sod to repair the affected area(s) as an additional service. Landscape Florida will not be responsible for excessive weed growth if the irrigation system is managed,maintained,adjusted,or tampered with by others. IRRIGATION:Landscape Florida will perform a monthly inspection of the entire irrigation system to ensure that proper coverage is being supplied by the system. Landscape Florida will perform all routine maintenance, including cleaning of screens/heads, adjustments, etc. Any damages resulting from maintenance operations by Landscape Florida will be repaired at no additional cost. Repairs to valves,filters,spray heads,rotors or other components(line breaks and wire tracking not included)completed at the time of the monthly inspection,will be billed only for parts and not for additional labor. Repairs other than those made during routine scheduled irrigation system maintenance visits will be billed at($55)per man- hour plus parts and any required components. After Hours Emergency Calls Billed at($82.50) per hour with a 3-hour minimum. Our irrigation services do not include the inspection or maintenance of the water supply,well or pump station.Should Landscape Florida have to wait more than 48 hours for approval of irrigation system repairs,Landscape Florida will not be responsible for the replacement of any turf or plant materials. If the irrigation system is operated by others,Landscape Florida is not responsible for losses to landscape materials.Landscape Florida is not responsible for utility bills associated with irrigation system failures and repairs. FERTILIZING: Landscape Florida will utilize different types of complete fertilizer through its researched special formulas. Turf will be fertilized four(4)times annually with ornamentals(unless specified otherwise in this Agreement),trees and palms fertilized three(3)times annually(unless specified otherwise in this Agreement). Landscape Florida reserves the right to change any formula of fertilizer due to weather,soil conditions,or specific plant requirements.In a county or municipality with an adopted fertilizer ordinance,the local ordinance shall prevail and serve as a guide to nutrient selection,applications and timing or frequency. INSECT CONTROL: Landscape Florida will perform insect control services on an"as needed"basis to reduce insect infestations in ornamental plantings and turf areas. Landscape Florida will not provide a blanket spray program;rather it will treat affected turf and shrubs to keep insects to a manageable state,which can help reduce the harm to turf and ornamentals. Landscape Florida cannot guarantee the control of all harmful insects due to the possible existence of chemically resistant strains and environmental restrictions governing the use of pesticides. If additional spraying or changes in treatment are required to control any infestation,the Client will be notified and charged per application.Preventative treatments for pests such as spiraling or ficus whitefly are provided for an additional fee. SEASONAL SERVICES:Annual Bedding plants,bed solarization,mulch,and tree trimming above 14 feet&arbor care are additional services and are available from Landscape Florida at an additional cost. IIowever, Landscape Florida will maintain bedding plants furnished and installed by Landscape Florida. INSPECTIONS: Landscape Florida staff will conduct regular visits to review the health and tidiness of the landscape. A walk-through between Landscape Florida and a designated contact with the contracted client can be arranged upon request.The designated contact(s)are:Katie Maline of Key Marco CDD and Landscape Florida's Contact will be Eric Evans and Landscape Florida's Client Request System. SITE CONDITIONS:This Agreement is valid solely for plant material and irrigation systems existing at the time of this Agreement. If additional plant material or irrigation systems are added to those in existence at the time of Execution of this Agreement,Landscape Florida reserves the right to amend this agreement and increase the monthly billing amount to reflect the additional cost of services performed. Landscape Florida does not provide services to private lanai or screened in locations. Landscape Florida does not provide reimbursements for expenditures made without our approval.Any damages to property(lighting,screen cages,etc)must be reported for review and any reimbursements must expressly pre-approved by Landscape Florida. FUEL SURCHARGE: In the event Landscape Florida's price for mid-octane gasoline shall exceed$4.00 gallon,a fuel surcharge of one percent (1%)will he added to the monthly service and will remain in place until the price of mid-octane gasoline falls below$4.00 per gallon. STORM DAMAGE: In the event of storm or hurricane damage,Landscape Florida will provide landscape clean-up and horticulture correctional services as an additional service. WARRANTY:Landscape Florida will replace,at no additional cost,any plant material or turf grass that succumbs due to negligence on Landscape Florida's part during the term of this Agreement. Plants that succumb from old age or causes other than Landscape Florida's negligence are not covered under Landscape Florida's Warranty. Landscape Florida will not be responsible for any turf ornamentals or trees that die if Landscape Florida is not in exclusive control of the irrigation system. Landscape Florida is not responsible for any power surges that may affect,in part or in total,the irrigation system. Landscape Florida is not responsible for damages done by other individuals,owners,employees or any contractor hired by the client, etc. Landscape Florida is not responsible for damages or delays due to Acts of God such as hurricane,wind,storm,lightening,rain, frost,freeze,etc. (precautions to prevent frost damage such as the covering of annuals can be done by Landscape Florida as an additional service). Landscape Florida neither makes nor implies any warranty as to the performance of any of the products to be used on lawn areas,shrubs or trees. Should Landscape Florida's monthly landscape management contract be terminated all warranties on materials provided and installed by Landscape Florida are considered null and void. 2 218261.4 10/21/20059 16 1 1A 5 Agenda Page#55 CONTRACTOR'S PERSONNEL: All Landscape Florida personnel shall be considered to be at all times the sole employees of the Landscape Florida,under our sole control and direction and not an employee of the Client.Landscape Florida shall provide competent personnel trained in the care and maintenance of horticultural materials.Landscape Florida shall provide an Account Manager to oversee and direct our on-site foremen and their crew and activities. Staffing levels, frequencies,seasonal adjustments and scheduling is at the sole discretion of Landscape Florida and will fluctuate throughout the year.All Landscape Florida personnel will be uniformed,clearly identifying them as a member of our staff and will be as clean and neat as working conditions permit.All employees of Landscape Florida will be compliant,at all times,with all applicable State and Federal laws and Landscape Florida hereby holds Client harmless against any claim resulting from any non-compliance or violation.Contract is not based on assigned crew sizes and staffing levels and scheduling of services are provided at the sole discretion of Landscape Florida and may fluctuate seasonally and based on activities performed. Service interruptions caused by conditions outside of Landscape Florida's control(rain, lightening, property access,etc)may impact scheduled visits and missed time is not guaranteed to be replaced. INDEMNIFICATION:Landscape Florida will only indemnify Client for any damages,claims,or causes of action arising from gross negligence or willful misconduct on the part of Landscape Florida,its employees,sub-contractors or agents. STANDARDS: The parties agree that Landscape Florida will have complete discretion as to all horticultural decisions.Maintenance standards vary by plant material,season,climate zone&application.Landscape Florida's Standards are based on the services,management activities,products and frequencies indicated in this contract form and the attached Schedule of Services. PAYMENT TERMS: Monthly invoices will be rendered on the first of each month and are due within 30 days of the invoice date. A finance charge,to the maximum extent allowed by Florida law,will be applied to invoices not paid within 15 days of the due date. If payments are not made within 15 days of the invoice due date, Landscape Florida reserves the right to terminate this Agreement,without notice,and it is agreed that any agreement for services or product and associated limited guarantees for such,will be null and void. Any agreed upon waiver of a time limit in the payment terms on any invoice shall not equate to a waiver of payment terms for any other current or future invoice. INSURANCE: Landscape Florida will maintain throughout the term of this Agreement general liability insurance,broad form contractual liability insurance, and Workers Compensation insurance to meet statutory requirements. Landscape Florida shall provide no less than $1,000,000.00 combined limit insurance coverage. At the Client's request, Landscape Florida will furnish a Certificate of Insurance describing all insurance coverage in effect. TERMINATION: This Agreement may he terminated for cause(reasonable documented dissatisfaction with performance)with a 60-day written notice,delivered registered mail return receipt by either party. If the Agreement is terminated before the full contract term,any invoices owed to Landscape Florida at the time of termination will become immediately due and payable(Late Fees and Finance Charges may apply.) Both parties agree to meet 60 days prior to this agreement's natural expiration to negotiate renewal and possible increases in contract value. DISPUTES: Any controversy or claim arising out of or relating to this Agreement,or breach thcrcof,shall be adjudicated in Collier County,Florida courts and in accordance with Florida law. The prevailing party shall be entitled to recovery of their entire amount of attorney's fees and costs. GENERAL: This Agreement is based only on the execution of services as defined in this Agreement. Services other than those defined in this document arc additional services not included in this Agreement. Additional services are to be ordered and agreed to separately. Additional services will be billed in addition to the monthly contracted amount. Care of specialty plant materials (citrus, edible plants, orchids, roses, etc) are not included. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the parties,and no representation or other commitment, whether oral or in writing,not included herein shall constitute a part of this Agreement. AMENDMENT: This Agreement may be amended only by an agreement in writing executed by both parties. SEVERABILITY:In the event that any provision of this Agreement should be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not affect the validity or enforceability of any other provision hereof. This proposal,#1190025 created 4/1/19 may be withdrawn if not accepted with 30 days. Authorized Signature Date Landscape Florida Date Print Name/Title Print Name/Title 3 M2-10-10-09 X611R5 Agenda Page#56 *110111// LANI)SC\i L LOI:IDA LANDSCAPE FLORIDA GROUNDS MAINTENANCE AGREEMENT #1190026 This agreement as dated is between Paid monthly to Landscape Florida: "Landscape Florida"and"Key Marco HOA" $3,146.75 Per Month Thereafter referred to as"Client." HOA—San Marco Area,Boat Storage Marina Parking&Ramp,Shell Mound This agreement shall he for the The billing address is as follows: Key Marco HOA Key Marco HOA Whiskey Creek Drive C/O Katie Maline Marco Island,FL 34145 505 Whiskey Creek Drive Marco Island,FL 34145 Contact:Eric Evans Contact Person:Katie Maline Phone#:(239)643-6124 Phone#:(239)394-4346 Fax#:(239)643-6413 Mobile#:(239)784-5110 Email:1.;ri.l:!u'LtindscapeIlorida.com Email:kmierai.,manaeerkecnurrcahoa.org ClientRequcsta,LandscapeFlurida.com This Agreement shall run for a period of B-0we44}ves ,LI two(2)years- Il..'. This Agreement shall commence on May 1,2019 and shall expire on April 30,2021 in accordance with the terms and conditions of this Agreement and any written addenda. PERFORMANCE DESCRIPTIONS&CONTRACT SERVICES PROVIDED BY LANDSCAPE FLORIDA: PLANT MATERIAL CARE: All plant material will be maintained in accordance with Landscape Florida's standards set forth below. Any deviation from Landscape Florida standards for trimming,pruning,and the cutting or treatment of turf must he agreed in writing between the Client and Landscape Florida. Services are not provided to internal courtyards, lanais or for potted plant materials unless specifically included in the agreement. MOWING: Landscape Florida will mow turf to maintain a proper height of 3 1/2 to 4 1/2 inches, dependent on seasonal conditions. During the summer, growing season of April thru September, the turf will generally be cut every week. During the spring and fall months of October and March,the turf will be cut generally three(3)times per month. During the winter months of November thru February,the turf will be cut twice a month. The above listed frequencies serve as a general guideline.Mowing activities are performed"as needed"and as horticulturally appropriate. Landscape Florida will use a sharpened mower blade at all times to insure a clean and even cut,with turf height maintained at a height between 3'/2 to 4'h inches at all times. EDGING&BLOWING(Sidewalks,roadways,etc.):Landscape Florida will perform edging at every visit,using conventional edging equipment. Soft edging(tree wells,shrubbery beds,etc.)will be performed with every other mowing using mechanical edgers. Hard surfaces will be blown off at each visit and following pruning activities. PRUNING&SIIEARING: Landscape Florida will use its best efforts to maintain uniform plant appearances,use proper horticultural practices for all ornamental shrubs,and maintain existing ground covers.Flowering ornamentals such as Ixora,Plumbago,Ilibiscus will be pruned as needed in effort to allow the plant material to flower properly. Ornamental plantings such as Ficus,Coco plum,Podocarpus and Eugenia will be mechanically sheared. Landscape Florida will trim the various types of ornamental plantings throughout the year at the time that best promotes correct horticultural growth and helps maintain a neat and natural appearance while promoting a healthy plant. TREE CARE:Landscape Florida will lift trees(up to 14 feet)on an"as needed"basis throughout the year,with regular monitoring between heights of 7 feet to 14 feet for dead limbs and sucker growth. Tree care will conform to applicable county codes. "Structural pruning"as performed a by Certified Arborist is not included in this proposal but can be provided upon request.Citrus tree varieties are not covered under this provision.Annual native cleaning not included but available for additional fee. PALM TRIMMING:Landscape Florida will remove dead and dying fronds and seedpods up to reachable heights(14 feet)from the ground with pole trimmer. Palm trimming will conform to applicable county codes. Landscape Florida will provide a palm trimming proposal above 14 feet as an extra service. WEED CONTROL BEDS & HARDSCAPES: Landscape Florida will perform weed control regularly throughout the term of this Agreement, using its best efforts to maintain the beds substantially weed-free at all times,provided there is a sufficient amount of ground cover base(mulch,pine straw,etc.)at a depth of I '/2 to 2 inches.Substantially weed-free beds are not guaranteed if parties other than Landscape Florida install ground cover. The four methods of weed control Landscape Florida will use in planting beds are proper mulching, the application of pre and post emergent herbicide,and manual removal. WEED CONTROL LAWN: Landscape Florida will use its best efforts to maintain lawns substantially weed-free at all times. It is understood M2-10-10.09 16 $ 1A5 Agenda Page#57 and agreed that certain weedy grasses such as crabgrass,Bermuda grass and carpet grass are not 100%chemically controllable. Landscape Florida agrees to treat such grasses chemically to the extent allowed by environmental laws but does not guarantee the elimination of these weeds. It is also agreed that certain infestations of undesirable grasses may require replacement of sod to repair the affected area(s) as an additional service. Landscape Florida will not be responsible for excessive weed growth if the irrigation system is managed,maintained,adjusted,or tampered with by others. IRRIGATION:Landscape Florida will perform a monthly inspection of the entire irrigation system to ensure that proper coverage is being supplied by the system. Landscape Florida will perform all routine maintenance, including cleaning of screcns/heads, adjustments, etc. Any damages resulting from maintenance operations by Landscape Florida will be repaired at no additional cost. Repairs to valves,filters,spray heads,rotors or other components(line breaks and wire tracking not included)completed at the time of the monthly inspection,will be billed only for parts and not for additional labor. Repairs other than those made during routine scheduled irrigation system maintenance visits will be billed at($55)per man- hour plus parts and any required components. After Hours Emergency Calls Billed at($82.50)per hour with a 3-hour minimum. Our irrigation services do not include the inspection or maintenance of the water supply,well or pump station.Should Landscape Florida have to wait more than 48 hours for approval of irrigation system repairs,Landscape Florida will not be responsible for the replacement of any turf or plant materials. If the irrigation system is operated by others,Landscape Florida is not responsible for losses to landscape materials.i.andscape Florida is not responsible for utility bills associated with irrigation system failures and repairs. FERTILIZING:Landscape Florida will utilize different types of complete fertilizer through its researched special formulas. Turf will be fertilized four(4)times annually with ornamentals(unless specified otherwise in this Agreement),trees and palms fertilized three(3)times annually(unless specified otherwise in this Agreement). Landscape Florida reserves the right to change any formula of fertilizer due to weather,soil conditions,or specific plant requirements.In a county or municipality with an adopted fertilizer ordinance,the local ordinance shall prevail and serve as a guide to nutrient selection,applications and timing or frequency. INSECT CONTROL: Landscape Florida will perform insect control services on an"as needed"basis to reduce insect infestations in ornamental plantings and turf areas. Landscape Florida will not provide a blanket spray program;rather it will treat affected turf and shrubs to keep insects to a manageable state,which can help reduce the harm to turf and ornamentals. Landscape Florida cannot guarantee the control of all harmful insects due to the possible existence of chemically resistant strains and environmental restrictions governing the use of pesticides. If additional spraying or changes in treatment are required to control any infestation,the Client will be notified and charged per application.Preventative treatments for pests such as spiraling or ficus whitefly are provided for an additional fee. SEASONAL SERVICES:Annual Bedding plants,bed solarization,mulch,and tree trimming above 14 feet&arbor care are additional services and are available from Landscape Florida at an additional cost. However,Landscape Florida will maintain bedding plants furnished and installed by Landscape Florida. INSPECTIONS: Landscape Florida staff will conduct regular visits to review the health and tidiness of the landscape. A walk-through between Landscape Florida and a designated contact with the contracted client can be arranged upon request.The designated contact(s)are:Katie Maline of Key Marco CDD and Landscape Florida's Contact will be Eric Evans and Landscape Florida's Client Request System. SITE CONDITIONS:This Agreement is valid solely for plant material and irrigation systems existing at the time of this Agreement. If additional plant material or irrigation systems are added to those in existence at the time of Execution of this Agreement,Landscape Florida reserves the right to amend this agreement and increase the monthly killing amount to reflect the additional cost of services performed. Landscape Florida docs not provide services to private lanai or screened in locations. Landscape Florida does not provide reimbursements for expenditures made without our approval.Any damages to property(lighting,screen cages,etc)must be reported for review and any reimbursements must expressly pre-approved by Landscape Florida. FUEL SURCHARGE: in the event Landscape Florida's price for mid-octane gasoline shall exceed$4.00 gallon,a fuel surcharge of one percent (1%)will he added to the monthly service and will remain in place until the price of mid-octane gasoline falls below$4.00 per gallon. STORM DAMAGE: In the event of storm or hurricane damage,Landscape Florida will provide landscape clean-up and horticulture correctional services as an additional service. WARRANTY:Landscape Florida will replace,at no additional cost,any plant material or turf grass that succumbs due to negligence on Landscape Florida's part during the term of this Agreement. Plants that succumb from old age or causes other than Landscape Florida's negligence are not covered under Landscape Florida's Warranty. Landscape Florida will not be responsible for any turf, ornamentals or trees that die if Landscape Florida is not in exclusive control of the irrigation system. Landscape Florida is not responsible for any power surges that may affect, in part or in total,the irrigation system. Landscape Florida is not responsible for damages done by other individuals,owners,employees or any contractor hired by the client,etc. Landscape Florida is not responsible for damages or delays due to Acts of God such as hurricane,wind,storm,lightening,rain, frost,freeze,etc. (precautions to prevent frost damage such as the covering of annuals can be done by Landscape Florida as an additional service). Landscape Florida neither makes nor implies any warranty as to the performance of any of the products to be used on lawn areas,shrubs or trees. Should Landscape Florida's monthly landscape management contract be terminated all warranties on materials provided and installed by Landscape Florida are considered null and void. 2 218261.4 10/21/20059 16118 5 Agenda Page#58 CONTRACTOR'S PERSONNEL: All Landscape Florida personnel shall be considered to be at all times the sole employees of the landscape Florida,under our sole control and direction and not an employee of the Client.Landscape Florida shall provide competent personnel trained in the care and maintenance of horticultural materials.Landscape Florida shall provide an Account Manager to oversee and direct our on-site foremen and their crew and activities. Staffing levels, frequencies,seasonal adjustments and scheduling is at the sole discretion of Landscape Florida and will fluctuate throughout the year.All Landscape Florida personnel will be uniformed,clearly identifying them as a member of our staff and will be as clean and neat as working conditions permit.All employees of Landscape Florida will be compliant,at all times,with all applicable State and Federal laws and Landscape Florida hereby holds Client harmless against any claim resulting from any non-compliance or violation.Contract is not based on assigned crew sizes and staffing levels and scheduling of services are provided at the sole discretion of Landscape Florida and may fluctuate seasonally and based on activities performed. Service interruptions caused by conditions outside of Landscape Florida's control(rain, lightening, property access,etc)may impact scheduled visits and missed time is not guaranteed to be replaced. INDEMNIFICATION:Landscape Florida will only indemnify Client for any damages,claims,or causes of action arising from gross negligence or willful misconduct on the part of Landscape Florida,its employees,sub-contractors or agents. S'T'ANDARDS: The parties agree that Landscape Florida will have complete discretion as to all horticultural decisions.Maintenance standards vary by plant material,season,climate zone&application.Landscape Florida's Standards are based on the services,management activities,products and frequencies indicated in this contract form and the attached Schedule of Services. PAYMENT TERMS: Monthly invoices will be rendered on the first of each month and are due within 30 days of the invoice date. A finance charge,to the maximum extent allowed by Florida law,will be applied to invoices not paid within 15 days of the due date. If payments arc not made within 15 days of the invoice due date, landscape Florida reserves the right to terminate this Agreement,without notice,and it is agreed that any agreement for services or product and associated limited guarantees for such,will be null and void. Any agreed upon waiver of a time limit in the payment terms on any invoice shall not equate to a waiver of payment terms for any other current or future invoice. INSURANCE: Landscape Florida will maintain throughout the term of this Agreement general liability insurance,broad form contractual liability insurance, and Workers Compensation insurance to meet statutory requirements. Landscape Florida shall provide no less than 51,000,000.00 combined limit insurance coverage. At the Client's request, Landscape Florida will furnish a Certificate of Insurance describing all insurance coverage in effect. TERMINATION: This Agreement may he terminated for cause(reasonable documented dissatisfaction with performance)with a 60-day written notice,delivered registered mail return receipt by either party. If the Agreement is terminated before the full contract term,any invoices owed to Landscape Florida at the time of termination will become immediately due and payable(Late Fees and Finance Charges may apply.) Both parties agree to meet 60 days prior to this agreement's natural expiration to negotiate renewal and possible increases in contract value. DISPUTES: Any controversy or claim arising out of or relating to this Agreement,or breach thereof,shall be adjudicated in Collier County,Florida courts and in accordance with Florida law. The prevailing party shall be entitled to recovery of their entire amount of attorney's fees and costs. GENERAL: This Agreement is based only on the execution of services as defined in this Agreement. Services other than those defined in this document are additional services not included in this Agreement. Additional services are to be ordered and agreed to separately. Additional services will he billed in addition to the monthly contracted amount. Care of specialty plant materials (citrus, edible plants, orchids, roses, etc) are not included. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the parties,and no representation or other commitment, whether oral or in writing,not included herein shall constitute a part of this Agreement. AMENDMENT: This Agreement may be amended only by an agreement in writing executed by both parties. SEVERABILITY:In the event that any provision of this Agreement should be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not affect the validity or enforceability of any other provision hereof. This proposal,#1190026 created 4/1/19 may be withdrawn if not accepted with 30 days. Authorized Signature Date Landscape Florida Date Print Name/Title Print Name/Title 3 M2-10-10-09 1 6 1 1 A 5 Agenda Page#59 Ke9 Marco CDD .. ., - . ,„ _ ‘ , . . . , , , _ . „-„,,,,, .....„,. ,,,,,, ..,.... ,,, ... .„ . .•.. , . ,....„.,„,...... _. _ .,.. , „.... .a toep .- -. ,, , -- texil `� arca Isia . !'`isrl. ; . ,. Landscape Management proposal 4,:k.,... ti,Li * 1:4_0! 40011) A LAN DSCAPE FLORIDA January 2, 201 9 161145 Agenda Page#60 � ., e y,< } s..'"",�iiC: ;° " stit o' :d� Ak.`� '"i' { kc x K; r k . �*an�; ,,,--ii:.. 5n.. 1,{ -i'l k 1 „+,iEA , 1 t. 0;.4.4.10014 s ' ��' ':;ccs,-4 d < �4 i �'ts 0'*0 .r 'a -Y„ a f f �. fp s i ..,,. .,,.,. ..,y, �,'aa' e r 4,87 At , .,, *c S nvt--w,'s=, , l .s�S� , r Ys 'rL,. a1.4,1,44.'''..,t -- F+ r :-.54 A Ts' e H5 a '. ,. a'� .�..� v' 9 f�' 4 4 • f g f u' '� by`44`t'r-. ;.- ,tt;;yy,, "h kIitid.' dym€ t ";?� Y 9�j :tic f 6','"4`.*` ,„ f 6, $ ,.• L§ .tiNe �': • : ,. Ad ,„.,1„4„,4,...4,4 .. :I ., . . . ,., ,-,.. , . . , . , va-‘,,,,,,, With over 75 years of # .11 collective experience,our key p s', • t; in Southwest managtmentteamhasbeen • '' i ,,,0,:..,.7 - i; , ,, Our roots • involved in many snidely f „• x fi ----.— Florida go back to 1987 acclaimed commercial and ° r I` � .. ).• Today,we're a full-service residential construction and I f11 . ) -ro"-_� ---- landscape company It landscape projects spanning ' a, t offering landscape design, four continents. ,� ,, �° �,-: installation,irrigation, 1 pi Ai; — �' maintenance and pest control. LANDSCAPE FLORIDA. ,. k ,.: WE'RE ANYTHING BUT GREEN. A, With the exception of our thumbs. :4" tiLl- Vt, LANDSCAPE FLORIDA 12745 Livingston Road Naples,Florida 34105 Tel:239.643.6124 Fax:239.643.6413 landscapeflorida.com 1 6 I 1 it 5 Agenda Page#61 u Lac:� k -aa *LL r x�1� z r AN FLORIDA Managing Your Living Assets! Landscape Florida is a full service landscape management company, serving our valued clients in Collier and Lee Counties since 1999. We offer a broad range of services including maintenance, irrigation, pest control and design & installation of new construction, enhancements & renovations. We take pride in providing Service, Quality & Expertise with everything we do. 1 6 1 1 A 5 Agenda Page#62 Company background hIstor 1/49 Landscape Florida was founded in 1999, when Evans Holdings Company purchased the Southwest Florida Division of Turner Tree & Landscape, which had been doing business in the market since 1987. With the formation of Landscape Florida, we expanded and added maintenance accounts, several of which we continue with today. We are a full-service landscape management company.We offer maintenance, pest control, irrigation and enhancement & installation services.We structure our organization to cater to the landscape maintenance, enhancement, renovation, installation and information needs of our clients. Landscape Florida professionals assist our clients with accessing their properties, developing specific service standards tailored to their property's needs, renovation design and installations, irrigation renovations and developing 5-year master plans to mitigate the budgetary impact of"wrong plant, wrong location"and the aging of plant materials. Smart Money magazine estimated that a property's landscape can add up to 15% to its value.We work with our clients to insure that this value is realized in our increasingly competitive real estate market. Landscape Florida clients can look forward to dealing with a dynamic team of motivated and knowledgeable professionals who are committed to providing Service, Quality &Expertise. *OW ilk 1611 /4t; Agenda Page#63 5ervice5 WC FrOVICle MAIN'1 tNANC I. do. 4, 11ti115cArt 1)I SIGN, 1\ S'1:k I. 14110N 41IP—7'0 4 Years of experience have taught us it's all about 'j r5 keeping youredge. ` +Y4 "' TREE SERVICE. Beauty may be inthe 111 When It comesto eye of thebehoider, eceatingenviroamente, but it begins in the we've been know to hands of the designer, break now gra un d. IR IlIGA 7 I G N PEST CON11101. We're not interested �, in cutting corners. We're too busy with palm fronds. .. a Some companies OUTDOORLiGlifING water your lawn. To put it simply, We shower it when you hire experts, with expertise. you don't get stung. The key to creating atmosphere is tobe full of brilliant ideas. Landscape Florida is a full service landscape management company, serving our valued clients \ . g;144 } fs in Collier and Lee Counties since 1999.We offer a LANDS CAPE broad range of services including maintenance, F LO RI DA irrigation, pest control and design & installation of enhancements and renovations.We take pride in providing Service, Quality &Expertise with everything we do. 1 6 I1R5 Agenda Page#64 pedal Landscape Florida's Special Services Team provides a wide variety of enhancements, upgrades, seasonal landscape activities & unique features to suit all our client's needs. . . wn 1+�� _,• 0_ moi �...- il f F "Pr. if.' r: r -/ 411 Specialized r „ : Design ( r Gardening '4s E '? Renovation & Services Enhancements •,i7, , f1Jffrf,e, _ b '' Annual Bedding Plants i Mulch & Pine Unique Products Straw and Ideas 16I1N ` Agenda Page#65 Management Team Eric Evans:President & COO Eric has been with Landscape Florida,in nearly every capacity, since 1999.With a varied background,ranging from the Walt ," ns Company to BS Television and World Cup Soccer,he bDirings a wide range oCf valuable skills and experience to ..,.:* Landscape Florida and our Clients.Today,Eric serves as 4` President and COO and works hard to implement and ensure delivery of our programs and services to Clients and to add valued new Clients to serve. Eric and his wife Tessa have three young sons and enjoy travel,boating and new experiences. Sandy Johnson: Finance,Administration & HR Iti Sandy has been a long time friend of our firm, having worked for +, Landscape Florida extensively for several years and now recently 1k4""' returning to resume her role serving our Accounting,Financial ft _ ;` & Human Resources needs. She delivers with decades of Accounting and Human Resources experience and is wellx. regarded by our clients and business partners alike! If you need anything,she is always here to help! Michael Brown:Director of Operations t, k Michael has been with Landscape Florida since 2009 and has fik served many managerial and operational roles. He has an 6, extensive background in irrigation system installation, 0. operation,diagnostics and repairs. Michael works hard everyday ► •r�•i,' to oversee and implement our services,provide direction to field ow AO ,..A..• operations and support for our clients.An avid outdoorsman, Michael and his wife and daughters enjoy time away in Florida's great outdoors. ‘' f. ' Juan Torres Manager of Operations & Client Services . � � _ Juan's role is to ensure that our Clients'have the best experience ' possible with Landscape Florida. Supported by his extensive background in maintenance,pest management and irrigation, Juan oversees our custom client request system, performs , detailed property reviews and provides planning and enhancement programs to our clients.Juan and his family enjoy time together doing all that Naples has to offer! 161145 Agenda Page#66 5ample5 o Our W • Y' , _ n s 1` a4 4;i,..",.4 fid t , ti iik } It �/ ' 'Welk • `, .' a - .,� , 1 6 1 1 A 5 Agenda Page#67 I ,anclsca e Management, Master Associations and Common Areas: yp t " We have the resources, capabilities and staff to provide landscape management for large scale - .-",, landscapes such as community common areas, . .0 . „.! ,4 -I lit roadways and amenities. Our landscape -.. -- ,,, �. management programs are designed to maximize value and appeal of the landscape. r. ... . Condominium and Homeowner ,ttf..;., Associations: Based on our experience with a .> variety of community associations, condominiums .: "L 4(.c.e, and residential properties, we are prepared to a ' ' meet the needs of your property. Ultimately our • f-, goal is to deliver Service, Quality &Expertise and enhance the value of the our client's properties. Luxury Towers:We are pleased to provide a xm ,,. wide range of service levels for our exclusive r ('r„-" ' tower property clients ranging from our standard \,.. full service contracts to unique on-site gardener offerings. Landscape Florida scope of work: ree... - Landscape Maintenance, Design, Installation, Irrigation and Pest Control. r Resort, Commercial & Professional Centers:We specialize in servicing all type of l professionally managed properties.We employ all • a�e _- our programs & resources in building long-term • . partnerships with property, facility and leasing " .. o ::: `-Y managers. 161185 Agenda Page#68 r • raj e cts, Large Scale Design, Renovations & Enhancements: Recently, we have been working on a wide range of landscape renovation & enhancement projects for entire communities. Landscape Florida scope of work: Design, jihk 1 Installation & Irrigation. Contract Values: -.. - 2'4,4 $5,000 to $250,000+. h = _'I :... ..t. .._ Tower Projects:We have completed several pfr.., challenging roof-top garden projects for clients in Naples' most prestigious communities. Landscape Florida scope of work: Design, Installation, Irrigation, Heavy Equipment, - ' •it ,. leiLighting Projects. Contract Values: from $35,000 to $275,000. =J. Unique Luxury Resort Projects: From fi - drainage and irrigation renovations to lush tropical r planting environments and outdoor LED lighting AKIN we can help you.This photo depicts a recent total renovation and enhancement project designed and y,; completed by our team for the Naples Grande ., . .r 1 Beach Resort! Contract Value: $34,000 h°`, a \, 1 , } Nitfantlib 1 6 1 1 N 1 Agenda Page#69 i A ncA n CI more... .-~ - Estate Home Projects:We offer landscape 0,• installation services for a wide variety of high end t w estate home and luxury residential properties. - Landscape Florida scope of work: Landscape Installation, Irrigation,Turf& Lighting. Contract ,' - Values: $25,000 to $350,000. .f. Unique Projects:We completed a one of a kind ,< - .. Design-Build project in Everglades City.We k., r M l,;. , ,., designed and installed the landscape for 28 homes ° _f and a clubhouse on an island in the Barron River. __. Landscape Florida scope of work: Design, Installation and Irrigation. e p a r - - Special Services: Annuals, Mulch, Landscape � v r .;'. Enhancements, Installations, Renovations, ,, Irrigation and Outdoor Lighting are all provided by our Special Services Department.We dedicate jour resources and focus our energy into providing a full-range of services to our Maintenance Clients . • and their needs, From small projects to large ones, t' A' ry, . ;� we have the experience, knowledge and ability to R 4ir deliver for you. 1611 '16 Agenda Page#70 What Our Clients 5a,9 "Thank you for every single detail.All the ,efforts made will assist in the highest score.Many thanks to you and your team! "Resident Manager—Pelican Bay Resort Tower "Your services are excellent and we are very pleased. Our landscape worries are over."Board President —Community in Grey Oaks "We are very pleased with the performance and feedback of your company representatives.We have not had one complaint since you took over the contract."Property Management—Community in The Vineyards "I wanted to let you know that we have certainly noticed the significant improvements in the landscaping (since Landscape Florida started)at our facilities. Thank you." Chief Operating Officer—Multi-site Medical/Hospital Campuses Landscape Florida has offered consistently excellent maintenance and exceptional service to us for many years.We are happy to have them as our landscape vendor."Property Manager—LuxuryTower in Pelican Bay "We are very satisfied with your work.Your crews are veryfriendly and accommodating."Board Member—Community in Pelican Sound Golf&River Club "You guys are excellent!Keep up the good work."Property Management—North Naples Master Association "Everyone I have spoken to really likes the new entry way!It has opened up the property so much and the coleus will add the punch we were looking for.As I said yesterday,it is so pleasant to work with landscape Florida.All of you know what you are doing and pay attention to what is going on here at Terra Verde.1 was especially pleased with the clean up joh your men did every night when the renovation was going on.It never really looked as though we were torn up.Your guys were also veryfriendly and knowledgeable when I would ask questions.Landscape Chair—Community in Grey Oaks "I want to take a moment to thank all of the folks at Landscape Florida)it the fast and excellent response following Hurricane Wilma..."`It is refreshing to work with professionals like you...''It was important to report to our homece that we could re-open for business within 48 hours..." Property Manager—Professional Office Complex in Pelican Bay "As Treasurer of our HOA I greatly appreciate the speedy and professional response to Account questions. Landscape Florida has provided very good response to problems/suggestions in a very professional manner. Use of email and internet is also a big plus with Landscape Florida."Board Member—Naples Homeowners Association 4/4( 1 6 1 1 A 5 Agenda Page#71 More Testimonials "Many-thanks to Landscape Florida for following through with my request for some emergency landscaping for my party tonight.They did a beautiful job of giving us some temporaryflowers and I shall be proud to have our guests come to our front door.You are all much appreciated." Resident—Grey Oaks Community "Craig is very professional and responsive..."`One thing that has really impressed me is the ability to design large projects something notfound in most landscape companies..." Property Manager—LuxuryTower in Pelican Bay "You are very good at getting back to me immediately."Property Manager—Bonita Bay Community "Communication and response from Account Manager is excellent!"Landscape Committee Member—Community inThe Vineyards "Your people do a great job maintaining our property. Someone from Landscape Florida seems to always be crawling around our campus hard at work. I appreciate their .efforts." Chief Operating Officer—Multi-site Medical/Hospital Campuses We feel that our landscaping relationship is a partnership,not just another vendor that is servicing our property.Landscape Florida offers us this professional partnership,meeting with us regularly to perform landscape walks so that we can communicate our maintenance and installation needs.They then offer us written communication from each of our landscape walks and we use that at subsequent walks as our follow up.They are never too busy to respond to our requests for service,with turnaround usually that same week.Landscaping is one of our most important first impressions of our communityfor everyone to see.I can offer my recommendation with no reservations of Landscape Florida for any of your landscaping needs. They are highly professional and offer optimal service in an area that is most important to any community."Property Manager—LuxuryTower in Pelican Bay "I have used Landscape Florida on three dfferent properties for almost five years..."They have come to my rescue several times over those years..."I called Monday night at 8:OOpm about a very important inspection...Wednesday there was a crew here doing things I could not have imagined could have been done in such a short time span..."General Manager—Rental Communities "It would be a pleasure to recommend Landscape Florida to any prospective customer based on integrity, quality and value.'YThe changes brought about during our relationship have been nothing short of pe fection.The work promised was done to the highest standards and all fertilizer and plantings were of the best quality."Landscape Committee—Fort Myers Community : WOO 1 6 I 1A5 Agenda Page#72 iThe an ca e 1orka ` e' . , ..,. At Landscape Florida, everything we \ .... " do for our clients and their properties revolves around three l�'pa'IF}��b N ,, tylittio,� < basic principles: Sertirice, Quality ; , ,� ' Expertise. Our distinct focus on these R `� r � � . 'ql k , _, *.A, simple, yet important principles is h r �` k ' ' the driving force behind the � � ,,� x Landscape Florida Edge.We use the s• . ,. i., - i. . 4 .V ' �_ Landscape Florida Edge to set 0 3 .. t ourselves apart from all the other ',.:;611. t V/ill landscape companies in Southwest 4144,„.7V-,14:: LAN DSCAPE J Florida. ?` w FLORIDA , ## , :, What is the Landscape Florida Edge? It is a combination of training, incentive programs, operational procedures and client feedback that enable us to consistently provide timely delivery of services at high levels of a quality. From daily operations to annual activities, the Landscape Florida Edge program is there for our clients and their properties to keep them informed, satisfied and confident in the value and performance they are receiving from Landscape Florida! NitigliVIlfb Agenda Page#73 lie Landscape fonda ` e' communications: .echnology:Our management team is provided with all the 110 r latest in communication and technology,making it possible for us to respond to our clients needs quickly,efficiently and with the highest levels of service possible.Each i of our crew leaders and technicians have smart phones for communication.Our resoOperaMaeaqpped wh athwoin time murcestions and respondangrs tore clienteuirequestsitthroughtbles tourat "liverk"workreal orderto system.anage Weour also deploy specialized cameras for"Remote Property Tours"that are uploaded to our own You'l'ube channel for seasonal clients and utilize aerial imaging in much of our work. Needs Assessment Review and Program: This customized,unique and exclusive Landscape Florida program begins with complete photo documentation of our new client's landscape and is followed by a detailed analysis and report of the existing K conditions of the landscape and irrigation system.Once complete we review all items r with our client and initiate the next phase of the program involving landscape { improvements,design and enhancement projects to add beauty and value to the property.This detailed and extensive process is a very effective tool in our relationship with our client and in caring for their living assets!This service is a value added offering that we do not charge a fee to provide. Property Inspections&Client Request System: Completed by our Management Team,our weekly property inspections allow us to provide for more attention to quality and the early identification of potential issues.These reviews tie directly into our`Live Client Request System"&Custom Landscape Florida APP using our ( ( Management Team's devices to log items from landscape needs to irrigation and pest work logs.These items then appear on our crew leader's smart phones as their"to do"list.Because this system is operating in real time we are able to respond quickly to needs and requests. Experts in Our Work:Landscape Florida clients benefit from the knowledge, FI experience and certifications of our Management Team. We are FNGLA(Florida Nurseryman,Growers&Landscape Association)Certified Horticulture (�I d� Professionals,we members of the ISA(International Society of Arboriculture),we( 9 'tuucwss have a State of Florida Licensed Pest Control Operator on Staff,we participate in continuing education programs offered by the University of Florida and The Rookery Bay Foundation and participate in a wide variety of industry related events. If your UF i'I.ORII)A AAA are looking for the highest levels of Service, Quality& E'x .itrse Landscape Florida . ipr, is here for you. Resources: Unlike some of our competitors,Landscape Florida's Managers are in ^. . I: "(:j, s .- direct control of all of their resources.We have structured our company to cater � specifically to the needs of professionally managed properties and all aspects of the t z� work provided to our contracted landscape management services is handled in house and under our direct control. • . '4Vb 161145 Agenda Page#74 Unified Crews:Landscape Florida sets itself apart operationally from some of our • ti larger competitors by deploying what we refer to as Unified Crews.This approach - commits our resources to our client's properties on an ongoing basis and allows us 0, p x to continually provide services like pruning of plant materials to eliminate the need °: ;rt' " " for the dreaded property-wide gas shearing of all plants on a rotating basis.It also -;' enables us to be more responsive to client requests and needs. Uniforms with a Purpose:A benefit of our Senior Management Team's experience with the Walt Disney Company is our approach to the way we uniform our crews and technicians.Each team member is uniformed based on the task they ' perform.Crew leaders are dressed in tan so they can be easily identified by clients - by comparison to the crew members in blue.Irrigation technicians are dressed in orange so clients can visually recognize when an inspection or repair is being performed.Pest technicians dress is green so its apparent that chemical treatments ""r are happening. We have found this uniform system to be very helpful and appreciated by our clients for on more added level to our services! 4 f; ,,I,:,x ,- ,,,,,,--_ .„ ^ • Special Services and Projects:Landscape Florida believes in quality and 4ourr,' _, * providing our clients the best value for their money.And because of this we have rr� Special Services Team that is dedicated to our design,enhancement and „ j � M #,__I project offerings for our clients.This team can provide everything from annual bedding plants to large scale projects and everything in between. 1 1144114/0 ns,..'. CLIPPINGS v��m• tnrm�1-nre 'v'" nURll?!� Veb..61! C9ro��N.,�u„er � _,,-, Clippings' Newsletter: Many times throughout the year we produce our widely _� acclaimed`Clippings”Company Newsletter. We have been producing this 4 w publication for more than a decade now and focus on a wide range of subjects ..,., -,e, : from projects we are working on to the latest information on invasive pests,new :R~ plant materials, landscape tips, irrigation components and generally just about "' ,:,--;;;;:,.":...=:-.v y'~••• ~ •-• - anything landscape related that you would want to know about! 4 ,,,,..,,,,,,,„ _ .....,-_,.. .,...,..., „fir. ., ,,,,....„..... t ®' i � Hw w .I,andscapeFlorida.can:Our home on the Internet.Continually updated our website serves as a great resource for our clients.Of particular interest to most,is LANDSCAPEour`Publications' page that serves as a virtual library containing information on a FLORIDAwide variety of subjects from turf grass to pest management. Check it out! Alilit Ike 161145 Agenda Page#75 rt n 'qe fi LAN DSCAPE FLORIDA Proposed Contract: Key Marco CDD Maintenance Objective: To enhance the landscape and outdoor environment and add value to the property through the implementation and execution of Landscape Florida's Full-Service Monthly Landscape Management Package, including the Landscape Florida `Edge' program. Scope of Work: Full Service Package See the following "Proposal Methodology & Descriptions" See also Client Provided REP Information (attached) 16 1 1R 5 Agenda Page#76 Key Marco CDD Package Proposal Methodology and Descriptions* The following represents the process,methodology and details of how Landscape ' if// Florida has prepared this proposal package and is intended to clarify the scope(s)of work and discrepancies between our full-service offerings and verbiage contained in LAN DSCAPE the RFP: FLORIDA ▪ Mowing,Edging&Trimming ofOrnamental Shrubs up to 12ft height(Full- Setv ice) o Included as Specified • Fertilization,Insect&Fungicide Treatments(Full-Service) o Included o Landscape Florida employs custom blended,slow release,golf course grade professional fertilizer product.All product and applications adhere to or exceed Marco Island Ordinances, a Insect program includes inspection and treatment as needed for chinch bug, scale and whitefly and other pests.In addition to our weekly crew site visit inspections,our State Certified Pest Control License I[older also regularly visits the property. o In the interest of the sensitive environmental surroundings at Key Marco. Landscape Florida highly recommends a program we o/ier to reduce they volume of fertilizer required while enhancing the vitality r fplants and turf by may of an nil-naau al biological growth enhancer. I'Ve are happy to Jell you more about this fantastic program. • Mulching a Provided as an additional service. o RFP specifies depths of 1",2'•and 3"in different sections,impacting the quantity of bags required based on our measurements of the planting spaces. o See included proposal for mulch installation. • Irrigation Repairs,Maintenance,Routine Wet Checks&Water Quality Testing o Included o Landscape Florida will visually inspect the system on a weekly basis. a Instead of providing a standard one time per month wet check,Landscape Florida will inspect and test the system on a bi-weekly basis(1/2 of the system at a time)in order to provide a more frequent presence on property. • No specifications were provided on Water Quality Testing. • Arbor Care a Landscape Florida partners with an established,licensed and certified arborist to perform arbor care services.Through our partnership,we manage their work for you as our client to insure scheduling,delivery of services and quality of work. o Instead ofproviding a traditionrd tree/palm count/price,we have worked with our Arbor Care provider to do a detailed review view of/he condition of the trees and palms on site and ultimately establish a program to rejuvenate and care Jew the materials.Details are provided in this package. • Exotic Maintenance&Vine Management 12745 Livingston Road a No detailed specifications included. Naples,Florida 34105 c For locations above 12 feet height we have included information from our Arbor Care partner. (239)643.6724 c For locations below 12 feet height our crews will perform. Fax(239)643-6413 n Che above information is provided as additional clarification for the scope of work.Over all, vow landscapeflorida corn we have reviewed the Key Marco CDD as a lull-service scope of work/project and worked diligently to follow the hems laid out in the RFP. We look forward to reviewing our proposal and comments with you personally soon, "In performing our detailed review.we identttied some discrepancies in the scope of work and have prepared this iutomaalion to help clarify 16 1, 11 Agenda Page#112 Page 12 Work Area Number 1 San Marco Road Mowing and Edging: Total Square Footage for mowing and edging:35,016 ft Fertilizer Application(must be in accordance with City of Marco Island code requirements) Shrubs footage calculations include shrub and groundcover-planting beds. Transportation Blend (8-2-12)is used for the Total Coverage Area indicated in this calculation. Palm Specific Fertilization to occur at lead 2 time per year. Transportation Blend(8-2-12 Calculations based on 50-pound bag. Total square footage for shrub fertilization: 7240ft Months Formulation _ Application Rates February 8-2-12 1.5 lbs/100 sq.ft. May 8-2-12 1.5 lbs/100 sq.ft. June 0-0-22 10.0 lbs/100 sq.ft. August 8-2-12 1.5 lbs/100 sq.ft. October 0-0-22 10.0 lbs/100 sq.ft. November 8-2-12 1.5 lbs/100 sq.ft. Mulching: The mulch application is 1"to 2"of mulch using two cubic feet bags of 100%Premium Cypress. No blends or dyes. Total square footage for mulching: 7240ft Total number of bags of mulch at 2": 580# See attached Mulch Program Sheet for Totals and Pricing Based on Truckload Deliveries 1611A5 Agenda Page#113. Page 13 Work Area Number 2 Whiskey Creek Drive Mowing and Edging: Total Square Footage for mowing and edging:308,547 ft Fertilizer Application must be in accordance with City of Marco Island code requirements: Shrubs footage calculations include shrub and groundcover-planting beds. Transportation Blend (8-2-12)is used for the Total Coverage Area indicated in this calculation. Palm Specific Fertilization to occur at lead 2 time per year. Transportation Blend(8-2-12 Calculations based on 50-pound bag. Total square footage for shrub fertilization: 26,683ft Months Formulation Application Rates February 8-2-12 1.5 lbs/100 sq.ft. May 8-2-12 1.5 lbs/100 sq.ft. June 0-0-22 10.0 lbs/100 sq.ft. August 8-2-12 1.5 lbs/100 sq.ft. October 0-0-22 10.0 lbs/100 sq.ft. November 8-2-12 1.5 lbs/100 sq.ft. Mulching: The mulch application is 1"to 2"of mulch using two cubic feet bags of 100%Premium Cypress. No blends or dyes. Total square footage for mulching: 26,683ft Total number of bags of mulch at 2": 2100# See attached Mulch Program Sheet for Totals and Pricing Based on Truckload Deliveries 1 6 I 1 A 5 Agenda Page#114 P 4 Work Area Number 3 Blue Hill Creek Drive Mowing and Edging: Total Square Footage for mowing and edging: 181,024 ft Fertilizer Application must be in accordance with City of Marco Island code requirements: Shrubs footage calculations include shrub and groundcover-planting beds. Transportation Blend (8-2-12)is used for the Total Coverage Area indicated in this calculation. Palm Specific Fertilization to occur at lead 2 time per year. Transportation Blend(8-2-12 Calculations based on 50-pound bag. Total square footage for shrub fertilization: 17,198ft Months Formulation Application Rates February 8-2-12 1.5 lbs/100 sq.ft. May 8-2-12 1.5 lbs/100 sq.ft. June 0-0-22 10.0 lbs/100 sq.ft. August 8-2-12 1.5 lbs/100 sq.ft. October 0-0-22 10.0 lbs/100 sq.ft. November 8-2-12 1.5 lbs/100 sq.ft. Mulching: The mulch application is 1"to 2"of mulch using two cubic feet bags of 100%Premium Cypress. No blends or dyes. Total square footage for mulching: 17,198ft Total number of bags of mulch: 1350# See attached Mulch Program Sheet for Totals and Pricing Based on Truckload Deliveries 1611A5 Agenda Page#115 P g I5 KEY MARCO CDD REQUEST FOR QUOTATION RFQ Number 001 PRICING INFORMATION LAN DSCAPE FLORIDA Monthly Landscape Management Program Mowing, Edging, Blowing,Trimming& Pruning,Weed Management, Fertilizer &Pest Management Program,Irrigation Management Testing& Repairs, Exotic and Vine Management* Below 12 feet): San Marco Area: $3,356.75 Whiskey Creek Drive Area $4,745.75 Blue Hill Creek Drive Area $3,472.50 TOTAL: $11,575.00 Per Month Mulch Program (At 2"depth) $15,361.50 Tree, Palm and Exotics Above 12feet(see notes) $25,300.00 *Exotic&Vine Management Below 12 feet refers to the road ways sides only for the purposes of keep growth hack away from the manicured landscape in common areas. 1 6 1 1 A 5 Agenda Page#117 Page I7 KEY MARCO COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSAL NUMBER 001 PROPOSAL PAGE Due Date: No later than 3:00 p.m. on January 3,2019 The undersigned,as estimator, hereby declares that the firm has examined the specifications and is informed fully in regard to all terms and conditions pertaining to the project and,if this Proposal is accepted,to furnish same in full, according to the following: IN WITNESS WHEREOF,WE have hereunto subscribed our names on this 2nd day of January 2019 in the County of Collier, in the State of Florida. IV:Ilk EVANS HOLDINGS, LLC (DBA LANDSCAPE FLORIDA) Firm's Complete Legal Name (239)643-6124 Ext 2 Office Telephone Number Extension EricE@LandscapeFlorida.com www.LandscapeFlorida.com Email Address Website Address 12745 Livingston Road Address Naples FL 34105 City State Zip Signature President&Chief Operating Officer Title Eric R Evans January 2,2019 Print Name Date SEE ATTACHED Florida Permits and Licenses Held (please attach copies) 161185 Agenda Page#118 Page 18 Exhibit A Specifications These specifications are intended to provide the information by which prospective bidders may understand the minimum requirements of the District relative to entering into a Contract to furnish,deliver and provide services related to Landscape Maintenance for the District Road Right-of-Ways within the boundaries as stated in the Project/Roadway specs. All sections of the General Specifications may not be applicable to all roadway segments listed. The work covered by this Contract requires 3 days per week servicing of roadway areas designated as described in the specifications. This requires the furnishing of all labor,equipment, materials and services necessary to satisfactorily perform grounds maintenance, as determined by the District Manager or the designated Owner's Representative as follows: The areas of work included in these specifications are located as described below and as shown on the plans attached to these specifications to include medians,side rights-of-way, retention areas,sidewalks,curbing,guardrails,landscaping, and irrigation as described in this contract,being described. Specifications Mowing and Edging Mowing and edging shall take place in all areas marked on the attached Exhibits,A,B,and C and include medians as well as those areas, if existing,along the outside edge of the sidewalks of adjacent properties that are not currently being maintained by the property owners. Right-of-Way mowing and/or weed control is required from back of curb and/or sidewalk to the Right-of-Way line (30 feet from the center line of the road). Swale areas must be kept under control throughout the year and turf should not block drainage. All turf shall be mowed with mulching type mower equipment to eliminate the need to bag and transport grass clippings. Should bagging be necessary,the bagged clipping shall be collected and removed at no additional costs to the CDD. Grass shall be cut at a height at no less than three and one-half inches(3 Y2"),scalping is unacceptable. The frequency of cutting will be weekly or fifty-two(52)times for St.Augustine grass and twenty-six(26)times for Bahia grass or as designated by the District Manager or Owner's Representative. Depending on the budget frequencies may be reduced up to 33%. Unit prices shall reflect additional costs, if any. The number of mowing(s)may be modified at the discretion of the District Manager or Owner's Representative or by seasonal weather conditions. The height of the grass blade shall not exceed 7 inches. The Contractor shall use or alternate mowing practices,patterns,or equipment within narrow turf areas so not to create wheel ruts or worn areas in the turf. Any areas of turn that become water soaked during the period of this Contract shall be mowed with twenty-one-inch(21"+/-)diameter hand walk behind type mowers. The Contractor shall be responsible for repairing any ruts caused by their mowers at no additional costs to the CDD. Mechanical edging of the turf shall be done with each mowing along all sidewalk edges, back of concrete curbs,around all plant beds, utility service boxes,street light bases,sign posts,headwalls,guardrails,timer pedestals, posts and trees. Metal blade edging is not permitted along the backside of curbing. Grass root runners extending into mulched beds areas shall be cut and removed when the edging is performed. Edging will also be required in all turf areas around isolated trees,sprinkler heads,valve boxes, shrubs,sign posts, manholes,etc.where they exist. All debris on the streets, sidewalks or other areas resulting from mowing and edging shall be removed. Grass and weeds shall not be permitted to grow through the edge of pavement.There shall be a 2-inch gap between edge of pavement and sod. No herbicide shall be used for edging. All sidewalks,curbing and/or gutters including four-foot(4')area from the face of the curb and sidewalk areas shall be cleaned after each service. All sidewalks shall be blown clean, but no clippings or other debris shall be blown or allowed 1611Nr Agenda Page#119 Page 19 to be deposited on other adjacent property or accumulated on right-of-way areas. Debris must be blown off the road and not into traffic. Swales and dry retention areas must always be maintained and will need to be mowed and/or string trimmed. Weeding Weeding of plant beds shall be done by hand (no herbicides shall be used in the plant beds),sidewalks, (asphalt,concrete or paver)guardrail bases,tress grates,curb joints and other mulched areas by chemical and/or hand removal will be performed weekly or as necessary to provide a weed free well-maintained area. Blue tracker may be required to be used when spraying. General Site Pruning For this site,general site pruning shall be defined as the pruning of any plant's foliage below a twelve-foot(12') height. All groundcovers,shrubs,canopy trees(except mangroves)and palms up to 12 feet height, shall be inspected and pruned on a weekly or an as needed basis,so as to maintain the proper or required heights for visibility,vehicular movement purposes and desired shape or form as determined by the District Manager or the Owner's Representative. Pruning shall also include removal of water sprouts,suckers and any dead or diseased foliage or branches. All groundcovers and shrubs shall be maintained at the required height as specified by the District Manager. Shrub pruning should be done consistently throughout each area for all shrub types that require pruning so that landscape gives the appearance of continuity throughout that area. During October and April,ornamental grasses,such as Fountain, Muhly grass, Florida Gama or Fakahatchee grass shall be pruned at its base to remove any old growth;grasses shall only be pruned after the blooming season. The grasses shall not be cut in a flat top method. Ornamental grass such as Liriope shall only be pruned at the direction and approval of the District Manager or Owner's Representative. Plant material with a canopy over pathways or sidewalks shall be maintained at a minimum height of 14 feet. Shrubs and groundcovers,adjacent to pathways or sidewalks shall be pruned to maintain one foot(1')of clearance from the edge of pathway. It is recommended that adjacent shrubs and groundcovers be maintained so that they angle or are rounded away from the pathway. A one foot(1') mulched area from the edge of the curb shall be maintained in the medial planting beds,as a pathway for maintenance workers,this will also keep all the plant material from encroaching into the roadways. Canopy Tree and Palm Pruning Canopy Trees shall be defined as any large shrub,tree or palm with foliage above twelve feet(12')feet height. All canopy trees and palms shall be pruned on a regular schedule to create and maintain a fifteen-foot(15')canopy clearance over the roadways and bike pathways. Canopy trees shall be selectively pruned twice a per year in April and September to thin the interior canopy of cross branching and to shape the canopy of trees. A professional certified Arborist shall do the pruning and shaping and shall be approve by the District Manager or Owner's Representative. The work shall be done in a professional manner in accordance with ANSI 300,Part 1,2,&3 Pruning Standards. The arborist must be on-site to supervise pruning at all times. Any damaged materials or any incorrect pruning shall result in replacement of that material at the expense of the Contractor. Tree spikes are not permitted. The portion of the canopy that falls below the 14-foot(14')foot levels falls under the"General Site Pruning" portion of the contract and shall be kept properly pruned. 16 1 1A 5 Agenda Page#120 Page X10 Coconut Palms shall be pruned to prevent dropping coconuts. The palms shall only have the dead lower fronds removed and shall also include removal of all seeds,seed stalks,brown or dead and lower fronds removed from the palm. The seeds and seed stalks shall be removed from all the palms;including self-cleaning palms. Fronds shall be cut close to the petiole base without damaging living trunk tissue. Any formed or forming seed pods shall also be removed. If for any reason more than the dead fronds need to be removed,prior approval must be obtained by the District Manager or Owner's Representative and then the palms shall be pruned to a "Tropical Cut"or to remove lower fronds at a nine(9)o'clock-three(3)o'clock level from the base of the palm's bud or trunk(or below the horizontal line of a 9 and 3 o'clock). All palms are the responsibility of the contractor. The work shall be done in a professional manner in accordance with acceptable trade standards and practices. The palms shall not be climbed with tree spikes to remove the fronds. The pruning shall be accomplished by use of a ladder, boom truck or lift. All debris from the pruning shall be removed and the site shall be left in a clean and neat manner. Understory plantings under palms and trees bring pruned shall be protected. Any damager materials shall be replaced by and at the expense of the Contractor. NOTE: Based on a detailed review with our Arbor Care Partner, many trees and palms in Key Marco are still in need of corrective work.See separate tree and palm program sheet for notes Trash Removal With each service, alksite areas shall be cleaned by removing all trash or debris to include, but not limited to: paper, bottles,cans,other trash,and horticulture debris. All debris or trash pick-ups shall be performed prior to moving in all turfs areas. The disposal of all trash and debris must be at a proper landfill or disposal site. All disposal fees,tipping or charges are to be included in the Bid Price. Street Cleaning/Blowing A four-foot(4')wide area measured from the face of the curb and gutters including turning lanes and medians shall be cleaned with each site service to remove any accumulation of debris or objectional growth to maintain a neat and safe condition. Ornamental and Turf Spraying Overall Ornamental&Turf Spraying of plants,shrubs and grassed areas within areas included in the Contract. Applications shall be made the day following a rain event when plant material is dry. Application shall be made to turf the day following irrigation or a rain event when grass blades are dry. In areas where applicable, immediately after the fertilizer is applied,the sprinklers shall be activated for thirty(30)minutes to bring organic fertilizers to the soil's surface and to dissolve water-soluble particles. Following this watering,the controls shall be returned to automatic mode. Fertilizers containing iron shall be removed from curbs to avoid staining. It is required that the Pest Controls applicator performing these services shall possess and provide the following to the District Manager or Owner's Representative: Valid State of Florida Pesticide/Herbicide License that complies with all Federal,State, (Chapter 482)and local laws and regulations. Bachelor Degree in Ornamental Horticulture and/or Entomology or the equivalent practical experience. Current Contractors Occupational License for Pest Control Services. 1611A5 Agenda Page#121 Page In The Pest Control Applicator shall provide an overall written pest and spray management program that shall incorporate ant and rodent control and shall meet or exceed the following minimum standards: Describe procedures, methods and techniques that will enhance the environment. Provide the maximum protection for the health,safety and welfare of the public and environment. Maintain logs of all chemicals used. The Pest Control Firm shall make on-site inspections and provide written reports to the District Manager or Owner's Representative once per month. Methods of Applications: One hundred percent(100%)coverage and penetration shall be provided. Insecticides, Herbicides and Fungicides shall be applied at the proper pressure to provide maximum coverage and will comply with all City of Marco, Collier County,South Florida Water Management District application guidelines. Insecticides should be alternated from time to time to prevent an insect resistance to the application. Herbicides used in turf areas shall be applied at the proper pressure. Turf herbicides shall not be applied when the daily temperature exceeds 85 degrees. Spreader sticker(Nu-Film 17 or equal)shall be incorporated in all spraying of-groundcovers,shrubs, trees, palms,and turf areas when recommended by the label. Spray applications shall be applied during times of"no-wind"conditions. All spray applications shall contain a wetting agent when recommended by the label. Rate of Application All chemicals shall be applied at the rates recommended on the manufacturer's labels. Materials List: All insecticide,fungicide and herbicide chemicals to be used on turf areas and plant materials shall be submitted in writing to the District Manager or Owner's Representative for review and approval. All chemicals used shall be approved for use by the Environmental Protection Agency for its intended use and are of use. Application Schedule The number of applications shall be as listed below unless otherwise required based upon the site inspection reports. Ferrmec AC 13-0-0 plus 6%iron at one-third(1/3)gallon of material per on hundred gallons(100)of water to be added with each application of insecticide,fungicide and herbicide. All applications must be pre-approved by the District Manager or Owner's Representative, if approval is not acquired services may not be paid. Turf Areas: Insecticides& Fungicides 161IM Agenda Page#122 Page 112 Applications on an as needed basis,with prior approval by the District Manager or Owner's Representative. Herbicides Applications on an as needed basis,to include pre-emergent in February and September,Post- emergent in November,January and March or on an as needed basis,with prior approval by the District Manager or Owner's Representative. Groundcovers,Shrubs and Trees Insecticides and Fungicides Applications on an as needed basis,with prior approval from the District Manager or Owner's Representative. Bed Areas Herbicides Applications on an as needed basis, Pre-emergent in February and September, Post-Emergent in November,January and March or on an as needed basis, prior approval by the Project Manger or Owner's Representative is required. Additional Requirements Additional requirements: Records must be kept of all pesticides applications. Documentation shall include but is not limited to: date and time of application,weather conditions at time of application,what was applied and name of applier. This shall be included with the monthly invoice for payment. If pesticide documentation is not provided payment will be not be forthcoming for such application. When it becomes necessary for the Contractor to return for additional spraying as directed by the District Manager due to non-performance of a required application,such additional spraying shall be performed at no cost to the owner. Mulching 100%Organic Cypress Mulch(no blends or dyes): Areas with no mulch or new planting areas shall have mulch placed to provide for a three inch(3") non-compacted or unsettled depth measured from the existing soil grade. The areas to receive the mulch shall be raked level to establish the proper finished grade and have all weeds removed prior to the placement of mulch. Labor cost for weeding,hand grading a placement of new mulch shall be per the Unit Cost indicated on the Bid Page. Non-Organic Mulch: Landscape areas to receive non-organic mulch such as washed shell or gravel shall have the non- organic mulch placed to a three inch (3")non-compacted depth. Re-mulching or top dressing of non-organic mulch areas shall be performed to ensure a three-inch(3")depth is maintained. Equipment and labor costs for the weeding, hand grading and placement of non-organic mulch shall be per the Unit Cost indicated on the Bid Page. Re-mulching of plant beds and individual plant mulch rings shall have a one-inch(1")non-compacted layer of mulch applied once a year during the month of January(application to be finished by January 15th). Mulch distribution within a tree or palm area shall begin six inches away from the trunk of the tree or palm. Mulch shall not be piled against any plant branches or trunks. Prior to the re-mulching the Contractor shall turn and mix all existing mulch in all medians and right-of-way areas. 161185 Agenda Page#123 P a g e 113 Mulch material shall be purchased by the District and coordinated with the Contractor for delivery purposes. See separate mulch program sheet Fertilization Fertilization shall be performed at least four times a year in the months of March,June,September and December or twice a year if using the six-month application rate. Refer to Site Specific Quantities section for schedule. Fertilization shall be completed at the end of the fertilization month. Any variation of this schedule needs to be pre-approved by the District Manager;failure to do may result in non-payment. Fertilizer shall be applied at a rate of 1.5 lbs. per 100 square feet. It shall be broadcasted throughout the median planting beds and turf area. All tree pit areas should be fertilized evenly;there should not be a fertilizer ring around the tree under any circumstances. If a ring is formed the Contractor will have to go out and spread the fertilizer to correct the situation at the Contractors'expense,this may include the additional purchase of fertilizer as it may not be able to spread. Shrubs and groundcovers shall have the fertilizer blown or fan raked off following the broadcast application. Immediately after the fertilizer is applied,the areas shall be watered. Fertilizers shall be removed from curbs,sidewalks, and paver areas to avoid staining. Landscape Florida used custom blended (based on soil sampling),slow release golf course grade fertilizer products.And our products and application rates are in compliance with local ordinances. Miscellaneous and Landscape Maintenance Responsibilities If plants, shrubs,trees,grass or foliage die due to neglect or damage by the Contractor,Contractor's employees or a Subcontractor as determined by the District Manager,they shall be replaced at the Contractors expense. It shall be the Contractor's responsibility to inspect and notify the District Manager of any maintenance problems or additional maintenance needs. Should additional costs be involved which are not covered within the Contract Specifications,a Unit Cost shall be agreed to by the Contractor and District Manager prior to performing additional services. The Contractor shall perform inspections on all plants,shrubs,trees and grass areas for disease or insect infection at each week's service to the site. The Contractor shall immediately notify the District Manager should a disease or infestation be found and begin appropriate treatment per the Contract requirements. The Contractor shall have singular point of contact with radio,cellular phone and e-mail for on-site and off-site communication in order to communicate with the District Manager and Irrigation District Manager. Material costs,plus mark-up,cannot exceed twenty-five percent(25%). The percentage does not affect the bid but will not be awarded to the bidder who omits or exceeds the allowable limit. Irrigation Systems—Weekly Service Requirements The landscape Contractor shall observe the irrigation system weekly as it pertains to plants and spray coverage and report any observed field problems when they occur. It is the responsibility of the Contractor to contact the District Manager at the onset of the project to submit recommended watering scheduling as it pertains to the irrigation plan for the contracted area. The Landscape Contractor will provide written documentation to include any recommended changes to the irrigation systems. If the Contractor does not provide this documentation,the District will assume that the Contractor accepts full responsibility and approves the scheduling and usage appropriated by the District. Be aware that you will be expected 1611N17 Agenda Page#124 Page X14 to update and coordinate watering schedules with the District Manager as required for monitoring purposes. All irrigation requests shall be made in writing. Irrigation system is maintained as per"as-builts",to include but not limited to valve numbers and zone sequence. Contractors must not change these components in the field, in the event that a component needs to be changed,the contractor must receive District Manager approval prior to and must have the capability to update the"as-builts" drawing. A copy of the"as-builts"will be provided upon request. All irrigation communication shall be e-mailed to the Irrigation District Manager and the Landscape District Manager. In order to ensure clear communication pertaining to irrigation components and locations,controllers will be identified by their assigned District controller/system number and the appropriate valve number. Any discrepancies shall be brought to the Irrigation District Managers attention as soon as possible. The Contractor shall complete the irrigation system checklist on a weekly basis. The Checklist should be signed and submitted on a weekly basis to the District Manager for review and approval as to completeness and must be provided before the ending of the work day Friday or beginning of the work day on Monday and may be emailed or hand delivered. Checklists should include all findings as part of the weekly irrigation checks and watering requirements. The District reserves the right to reject payment requests for these services if the checklists are not provided in a timely manner. Visual inspection of the irrigation systems shall be performed weekly to determine if the systems are functioning normally and if not cuts, leaks,piping damage,flooded areas exist,and repair as necessary. Valves can be operated manually at the valve box or at the surge board toggle. The Contractor must always return all operation switches to automatic when finished. Automatic Control Valve Assemblies and Quick Coupling Valves: Open zone control valve assemblies'boxes to review valves for leaks; proper settings and need to be maintained free of debris and/or mulch,clean valve assemblies on a as needed basis. Quick coupling boxes are to be checked and make sure that they free of debris and foreign objects. Keep all grasses and mulch out of valves boxes. All valve boxes in sod areas to kept above sod level. All valve boxes in plant beds are to be kept two inches above finished mulch level. Inside of all valve boxes shall be kept clean,and the valves shall be kept one hundred percent(100%)accessible. All cuts, leaks,or other piping damage found to be caused by the Contractor's personnel or subcontractors performing services in the landscape areas shall be repaired immediately at no cost to the District. Within all work areas the Contractor shall review the plant materials,turf,and soil for dry or too wet conditions and/or pest infestation and if found,advise the District Manager/Irrigation District Manager and correct the problem immediately. If plant material dies and District Manager was not notified prior to condition of plants declining,it shall be the contractors' responsibility to replace the dead or infested plant material. Review system and repair any blown-off heads, broken lines or leaks around heads or valves. All minor repairs and adjustments are part of the weekly irrigation line item. Minor adjustment may be but not limited to coverage adjustment or malfunctioning heads. The Contractor shall further clean and adjust all sprinkler heads and nozzles to ensure that all landscaped areas receive total one hundred percent(100%)irrigation coverage and heads are not spraying onto roadways or walkways. If a longer nozzle is required contractor shall change nozzle. This is part of minor adjustments. 16 I l A 5 Agenda Page#125 P ; e 15 Replace defective and/or broken heads or nozzles, install or replace defective and/or broken risers and repair minor breaks or restricted sprinkler lines. Inspect,clean and replace,if necessary,screen/filters within the sprinkler heads. Replace damaged valve boxes/lids if caused by the Contractor personnel or Subcontractor. It shall be the Contractor's responsibility to notify the District Manager of any irrigation problems or additional irrigation maintenance needs. Major irrigation services to the irrigation systems include repairs to valves,controllers,electrical wiring and mainlines. These repairs are not included in weekly irrigation functions and shall be priced separately or may be fixed by others. Minor irrigation services include replacement of heads and nozzles, installation or replacement of risers, repair of minor/lateral PVC fittings, piping breaks or subsurface piping or restricted sprinkler lines,replacement of damaged valve boxes/lids necessary for proper and safe operation of the systems. All minor repair labor costs shall be reflected in the irrigation weekly function line item,with the exceptions of traffic accidents. A traffic accident is an obvious vehicular damage that a report was filed with the Sherriff's office. If a vehicle drives into a median and breaks a few sprinklers and drives away it is not considered a traffic accident and irrigation work is covered under minor. Should additional costs be involved which are not covered within the Contract Specifications,a Unit Cost shall be agreed to by the Contractor and the District Manager prior to additional services being performed. The irrigation service personnel shall have on-site two-way hand-held communications during all service and/or inspections. Use only District-approved replacement parts,and use only matched precipitation head replacements. All irrigation parts shall be supplied by the District. Upon issuance of a "Notice of Proceed",the Contractor shall review all irrigation systems and notify the District Manager of any existing problems. Notification to the District Manager is required when acts of vandalism or accidents have occurred to the irrigation system. Photos shall be taken and provided to the District Manager at no added cost. A police report must be filed and a copy sent to the District Manager. General Maintenance Report Sheets The Contractor shall complete a general maintenance report sheet on a weekly basis. The sheet should be signed and submitted on a weekly basis to the District Manager for review and approval as to completeness. The sheet must be signed by the Contractor and submitted prior to monthly billing and payment. These sheets must include any project irregularities including but not limited to plant problems, pest problems,site issues and traffic accidents,as these may be used to determine replacement responsibilities. The Contractor will also be required to conduct on-site inspections with the District Manager or Owner's Representative on a monthly basis to verify satisfactory completion of Contract requirements. The original forms for the report sheets will be provided to the Contractor for his reproduction purposes. A weekly schedule is also required and shall be submitted to the District Manager before the beginning of the work day on Monday and may be emailed or hand delivered. The schedule shall indicate the days and service location and must include when irrigation checks are scheduled. Reporting available via our Company APP. Crew Size/Man-Hours 16 $ lA5 Agenda Page#126 Page 116 Contractor shall be required to provide a pre-determined crew number and size for each roadway or project. The work shall be completed with one visit,if necessary consecutive day visit may follow. Purpose is to have the entire segments under this contract completed at the same time. The Bidder shall provide in the Contract Bid the estimated number of on-site man-hours per week the Contractor will provide for satisfactory performance of the requirements of this Contract.May vary+/-based on season.Annualized Labor Resources 4 men 3 days per week Additional Services Plant replacement services shall be activated in the event that damaged or dead plant material requires replacement and/or landscape areas require minor renovations. Quotes requested for items under Section generally shall be for small quantities. The Contractor shall bid installed Unit prices which shall include materials and labor required for installation, initial watering and established hand watering(provided the irrigation system is not providing proper coverage),mulch labor, removal and disposal fee(if applicable)of existing plant material and a one-year warranty on all new materials. Two bubblers per tree/palm shall be include in price. All plant material provided shall be Florida#1 or better as specified by the Department of Agriculture's"Grades and Standards for Nursery Plants"Volumes I&II latest edition. Priced Upon Request. Irrigation incidentals are repairs that are not included in the irrigation weekly price. As estimate must be provided for approval by District Manager before commencement of work. Submittal of estimate is not a guaranteed of work, another vendor may be solicited for an estimate. Estimates will be regularly reviewed to ensure contractors are accurately estimating hours. Priced Upon Request/Need. Recommend Establishing a"Maximum" Pre-Approved Monthly Amount. Turf Origin and Quality All turf supplied shall be"Nursery Grown"or"Field Grown"for the purposes of sodding and shall be a"Premium Grade Sod" as specified below. The sod shall be cut,delivered and/or laid in accordance with the following specifications or the most current and accepted Horticultural Industry's Standards and Practices,whichever is more restrictive. All sod shall be delivered to the site and accompanied with a delivery ticket listing quality,origin,and date and time the sod was cut and loaded. Sod shall be delivered to the specified site within a twenty-hour(24) hour period after field cutting and shall be laid within a forty-eight(48) hour period after field cutting. Sod being transported for a time period greater that one(1)hour shall be covered during transport. The Contractor acknowledges that acceptance of any sod at any time of a grade other the Premium Grade specified in this Contract shall not establish a lesser standard or relieve the Contractor of providing the Premium Grade sod as specified for the duration of the Contract period. Premium Sod Sand Grown: Turf grown on 90%natural sand. Muck Grown: Turf grown on soil containing 50%or greater amounts of organic materials by volume. Each sod pad shall be insect and disease free,be vigorous and have healthy green color in appearance. The top growth (grass blades or foliage)shall have no more than ten percent(10%)chlorosis within top growth and contain no thatch or dead vegetation layer with each pad. Sod shall be weed free, but in no case shall the weeds exceed two percent(2%)of the total sod pad. I6t1A5 Agenda Page#127 P , e 117 Pad size: Individual sod pads shall be cut to industry standard widths and lengths with a deviation not greater than+/-five percent(5%). Broken or uneven ended pads will not be accepted. Pad Thickness: Thickness of the cut sod shall be to the industry's standard, but in not case shall the thickness of the soil be less than one inch(1") in depth for Floratam and Bahia grasses. Strength of Pad: Standard size pads shall be mature,well rooted and contain a soil layer thick enough to provide a strength that will support the pad's weight and maintain its size and shape when the pad is suspended vertically by hand on the upper ten percent(10%)of the pad section without tearing apart. Moisture Content: The sod soil shall contain enough moisture so that the soil is not excessively dry or wet. In no case will the sod be accepted if the soil layer becomes hardened,or loose so that it will not hold its shape,and/or if it is hydrophobic in nature. Accidents or Thefts The Contractor shall be responsible to contact the District Manager to report any accidents or thefts involving or occurring within the areas covered by this Contract. Should accidents or thefts occur,the Contractor shall photograph the damage(s)or loss and provide that photo to the District Manager immediately. Initial Site Conditions Contractor shall have the sole responsibility of satisfying itself concerning the nature and location of the Work and the general and local conditions,and particularly, but,without limitation,with respect to the following: physical conditions at the work-site and the project area as a whole. The failure of the Contractor to acquaint itself with any applicable conditions shall not relieve Contractor from any of its responsibilities to perform under the Contract Documents, nor shall it be considered the basis for any claim for additional compensation. Landscape Florida will Photo Document and Review the entire landscape upon award of the contract Contractor's Employees Employees of the Contractor shall always be properly uniformed and provide a neat appearance. All employees of the Contractor shall be considered to be at all times the sole employees of the Contractor under their sole direction and not an employee or agent of the District. The Contractor shall supply competent and physically capable employees and the District requires the Contractor remove any employee it deems careless, incompetent, insubordinate,or otherwise objectionable and whose continued contract site services involvement is not in the best interest of the District. Employees are not permitted to enter to privately owned lots. Harvesting of any fruits including Palmetto Berries is strictly prohibited and is punishable by law. Employees should have limited use of personal cell phones during working hours. Employees are encouraged to find out of the way places for lunch and should not lounge in the rights-of-way. Contractor's Meeting Attendance During the Contract Period,the District Manager or Advisory Committee, if applicable,may have questions concerning maintenance issues. The Contractor shall be required to attend bi-weekly meetings with the District Manager and other special meetings that the District Manager should require. There shall be no additional charge for attendance at these meetings. If the Contractor fails to attend the bi-weekly meetings without an excused absence an amount to two(2) hours of supervision labor rate as listed on the Bid Page shall be deducted from the monthly billing of the Contractor against the Contract total.We are available to meet at any time that is scheduled 161145 Agenda Page#129 Swade, Janice From: Greg Urbancic <gurbancic@cyklawfirm.com> Sent: Thursday,April 11, 2019 9:50 PM To: Katie Maline Cc: Maureen McFarland; herbmaricakrutisch@gmail.com;Avi Tryson Subject: RE: KM HOA-CDD Lease Agreement Katie- As best as I can tell looking at my old directory,the board didn't take action on the license agreement but instead went forward with the ground lease which was done in 2015. I think it was on an agenda sometime around 11/2015 but I don't think the ODD board voted on it. I would defer to Neil's records but that was my recollection. Gregory L. Urbancic Attorney at Law .. . t ' Ci.riCl cy ra :M 1 ii° P a r l i ; gurb inctcv gyklawfirtnncm R< E k. Visit cvklawfirn.eorn to learn more about us. Both Gregory L.Urbancic and Coleman,Yovanovich&Koester,P.A. intend that this message be used exclusively by the addressee(s). This message may contain information that is privileged,confidential and exempt from disclosure unoer applicable law. Unauthorized disclosure or use of this information is strictly prohibited, If you have received this communication in error,please permanently dispose of the original message and notify Gregory L.Urbancic immediately at ciurbanc:h;kilc;vklawfirrn.com or(239)435-3535, Thank you. From: Katie Maline [mailto:katie@managerkeymarcohoa.org] Sent:Thursday,April 11,2019 3:36 PM To:Greg Urbancic<gurbancic@cyklawfirm.com> Cc:Maureen McFarland<mmmcfcdd@gmail.com>; herbmaricakrutisch@gmail.com;Avi Tryson <atryson@gadclaw.com> Subject:KM HOA-CDD Lease Agreement Importance: High Greg, There has been some confusion over the lease agreement that was implemented in 2011 and canceled in 2014. There is a version of the license agreement that is dated 2015, however no one seems to have an fully executed copy. Does a fully executed copy exist? I have been through all the files from DMG and there is not an executed copy. If it does not exists then there is no need to mention it in the current easement documents. I will continue to search through the 2015 board agenda packets as well. 7hankyou, Katie Marine,CAM 505 Whiskey Creek Drive Marco Isfand, FL 34145 Office 239-394-4346 katie@mana_gerkeymarcohoe c.ng 1 16114 Agenda Page#130 GROUND LEASE THIS GROUND LEASE(this"Lease")is made and entered into as of this 2 2_day of sSee.,44.4101,/,2015,by and between KEY MARCO COMMUNITY ASSOCIATION,INC.,a Florida not-for-profit corporation ("Landlord"), and KEY MARCO COMMUNITY DEVELOPMENT DISTRICT,a community development district established and existing pursuant to Chapter 190, Florida Statutes ("Tenant"). Landlord and Tenant are sometimes referred to individually herein as a"Party"or collectively as the"Parties". RECITALS: • WHEREAS,Tenant is a community development district formed pursuant to Chapter 190,Florida Statutes that has the authority to exercise powers to finance, fund, plan, establish, acquire, construct or reconstruct, enlarge or extend, equip, operate, and maintain systems and facilities for roads, water management, water supply, sewer,and street lights,among other powers,including all powers necessary, convenient, incidental or proper in connection with any of the powers,duties, or purposes authorized by Chapter 190,Florida Statutes;and WHEREAS, Landlord is a community association incorporated under Chapters 617 and 720, Florida Statutes as an organization which owns and operates certain community infrastructure and amenity facilities located within the Key Marco community. The membership oftlte Association is comprised solely of property owners within the Key Marco Community Development District and all of the Key Marco property owners are members of the Association pursuant to a recorded declaration;and WHEREAS. Landlord owns in fee simple certain vacant land located in Collier County,Florida, which land is more particularly described in Exhibit "A" attached hereto and made a part hereof(the "Premises") and Tenant desires to lease the Premises from Landlord and Landlord desires to lease the Premises to Tenant:and WHEREAS,Tenant has previously installed certain improvements upon or about portions of the Premises and this Lease is intended, in part, to acknowledge the same and provide for the Tenant's continued use of the Premises. NOW, THEREFORE, in consideration of the mutual covenants herein set forth and of good, lawful and valuable considerations received by each of Landlord and Tenant,the receipt and sufficiency of which are hereby acknowledged.Landlord and Tenant hereby agree as follows: 1. Premises. Landlord does hereby demise and lease exclusively unto Tenant and Tenant does hereby lease and take from Landlord, upon the terms, covenants and agreements and subject to the conditions hereinafter set forth, the Premises, together with all appurtenant rights thereunto belonging, including,without limitation,all tights,privileges,benefits,rights-of-way and easements now or hereafter appurtenant or belonging thereto,whether arising under this Lease or under any private or public grant or authority. 2. Lease Term. (a) Term. The term ("Term") of this Lease shall commence on November 1, 2015 (the"Commencement Date")and,except as otherwise provided herein,shall expire on October 31,2020, 1 1 6 I 1 A 5 Agenda Page#131 (b) Renewal Term(s). Tenant shall,at its option, have the right to renew this Lease for three (3) additional terms of five (5) years, with such term commencing upon the expiration of the original Term or prior renewal term.as applicable(each renewal term is referred to herein as a"Renewal Terns"),subject,however,to the following terms raid conditions: i. All terms and conditions of this Lease arc to remain the same and in full force and effect. ii. Tenant must notify Landlord in writing by certified or registered mail or hand delivery, at least sixty(60) days prior to the expiration of the Term (or prior Renewal Term, as applicable) that Tenant intends to renew the Lease for the applicable Renewal Term. 'Tenant's failure to timely so notify Landlord in the above manner shall automatically be deemed Tenant's waiver of Tenant's option for the applicable Renewal Terni. ;. Rent. Tenant shall pay to Landlord,as"Rent"for the Premises,the sum of Two'Thousand Five Hundred Fifty-Three Dollars(b2,553.00)per month on or before the first(I')of each month during the Lease Term(and any Renewal Term,if applicable). Except in the event Tenant is exempt from payment under applicable law,Tenant further agrees to pay,in addition to, but not in lieu of, the Rent any and all sales and use tax now or hereafter imposed by any governmental entity upon the Rent under this Lease. Tenant shall pay to Landlord,concurrently with each such payment of Rent,the amount of sales and use tax attributable to the payment being made to Landlord. If any such tax is required to be paid to the governmental taxing authority directly by Landlord,whether during the Term of the Lease(or any Renewal Tenn)or subsequent to the termination of this Lease(including any underpayments,if such tax is levied on the Rent paid by Tenant), then Landlord upon demand shall be fully reimbursed by Tenant for such payment. 4. Construction of Improvements. Tenant shall have the right, at Tenant's sole cost and expense, to construct utility systems and utility facilities including, without limitation, stonmwater management and drainage systems and facilities,irrigation systems and facilities,wells,pumps,wellfield systems, water distribution facilities and water lines upon, under, in or on the Premises(collectively, the "Improvements"). The Improvements shall be constructed in a good and workmanlike manner and in accordance with the requirements of all applicable laws, ordinances, statutes, codes, orders, rules and regulations, including, without limitation, the Americans with Disabilities Act of 1990, as amended (collectively, "Applicable Laws") of all governmental entities having jurisdiction over the Premises (collectively,"Governmental Authorities"). Tenant shall,at its sole expense,shall have the obligation to obtain all necessary permits and approvals from Governmental Authorities to construct,operate,maintain, and repair the Improvements on the Premises. Landlord shall reasonably cooperate with Tenant in obtaining any and all permits, licenses and approvals required by the Governmental Authorities in connection with such work and will,when necessary, join Tenant in the execution of any application for any such permit,license or approval. 5. Ownership of Improvements. It is expressly understood and agreed that any improvements of whatsoever nature at any time constructed,placed,or maintained by Tenant upon any part of the Premises shall be and remain property of Tenant. (i. Utilities/Taxes. (a) Throughout the entire Term of this Lease(and any Renewal Term),Tenant shall pay directly to the appropriate utility company or public authority all service charges for water,electricity and sewer usage and for telephone,cable and other communication services and all other utility services used,rendered or supplied to the Premises. Tenant shall also be required to satisfy any lien that attaches to 2 16 $ 1A5 Agenda Page#132 the Premises which results from Tenant's failure to pay any such utilities, taxes, assessments or costs. Tenant shall also be responsible,at Tenant's sole cost and expense, for the installation and construction on the Premises of all utility lines necessary in Tenant's sole and absolute discretion to provide services to the Premises. Landlord shall reasonably cooperate with Tenant in Tenant's efforts to obtain any utility services reasonably necessary for Tenant's use of the Premises. (b) Landlord shall be liable for the payment of all real estate taxes, special assessments, and any other taxes, levies, or impositions charged by an appropriate taxing authority with respect to the Premises,if any. 7. Use. Tenant shall have the tight to use the Premises for utility systems and utility facilities including, without limitation, stonnwater management and drainage systems and facilities, irrigation systems and facilities,wells,pumps,wellfield systems,water distribution facilities and water lines. Tenant shall at all times comply with all Applicable Laws applicable to the Premises and the construction, operation,maintenance,repair and use of the Premises. 8. Maintenance and Reaair. Tenant shall,at its own cost and expense,maintain or cause to be maintained the Premises and all Improvements located thereon in good condition and repair(reasonable wear and tear excepted)and in compliance with any and all Applicable Laws of Governmental Authorities. Landlord shall have no obligation to maintain or repair the Premises or any Improvements. 9. No Liens or Encumbrances. The interest of Landlord in the Premises is not subject to liens for improvements or alterations made by Tenant,and it is specifically understood and agreed that in no event shall Landlord or the interest of Landlord in the Premises be liable for or subject to any construction, materialman's,or laborer's liens for improvements or work made by or for Tenant,services rendered.materials furnished or obligations incurred by or on behalf of Tenant;and this i.case specifically prohibits the subject of Landlord's interest in the Premises to any construction,materialman's,or laborer's liens for improvements made by Tenant or for which Tenant is responsible for payment under the terms of this Lease. Tenant. shall comply with the Construction Lien Law of the State of Florida as set forth in Chapter 713, Florida Statutes. Tenant will not create,nor permit to be created, nor remain as a result of any action or work done or contracted for by Tenant,any lien,encumbrance or charge levied on account of any imposition,or any construction,mechanic's,laborer's or materialman's lien which might be,oil-meanie a lien,encumbrance or charge upon the Premises or the Property. Any construction, mechanic's,laborer's or maicrialman's lien shall be promptly discharged by Tenant in accordance with Florida law, or Tenant shall promptly transfer such lien to a proper surety or cash bond as provided by Chapter 713, Florida Statutes,time being of the essence. The foregoing obligations of Tenant shall survive the Lease Term,and the failure of Tenant to comply with the foregoing shall be a material default hereunder. 10. Insurance. From and after the Commencement Date, Tenant shall carry or cause to be canned the following insurance policies(which may,at Tenant's option,be carried under a blanket policy): (i) couuuercial general liability insurance covering bodily injury, property damage and personal injury occurring on the Premises,which policy shall insure against claims for bodily injury,property damage and personal injury occasioned by occurrences after the Commencement Date relating to the Premises and(ii) Workers' Compensation Insurance to the extent required by the laws of the State of Florida. Tenant shall from time to time, and upon the request of Landlord, furnish to Landlord a certificate of insurance evidencing Tenant's compliance with the insurance coverage requirements of this Section. Each policy of insurance shall be with insurance companies authorized to do business in Florida and reasonably satisfactory to Landlord. Each policy of insurance shall name Landlord as an "Additional Insured"on a primary and non-contributory basis. 3 1611Ac; Agenda Page#133 11. Ouiet Enlovment. Landlord covenants. warrants and represents that it has full right and power to execute and perform this Lease and to grant the estate and other rights demised and granted herein and that Tenant shall peaceably and quietly have,hold and enjoy the Premises and all rights,appurtenances and privileges belonging or in anywise pertaining thereto from and after the Commencement Date and continuing during the period this Lease is in force and effect,provided that Tenant pays Rent and performs all the covenants and conditions of this Lease that Tenant is required to perform. 12. Condemnation. If during the Tenth, all of the Premises is condemned or taken by the United States or any other legal entity having the power of eminent domain with respect thereto,this Lease shall terminate as of the date that title to the land taken vests in the condemnor; provided, however,that such termination shall not benefit the condemnor and shall be without prejudice to the rights of either Landlord or Tenant to recover just and adequate compensation from the condemning authority. If,duting. the Terni,so substantially a portion of the Premises is condemned as to make the Premises effectively and practicably unusable for the purpose then in existence, then Tenant shall have the tight, hut not the obligation to cancel or terminate this Lease on thirty(30)days written notice to Landlord. The court in any condemnation proceeding shall,if not prohibited by law,be requested to make separate awards to Landlord and Tenant. Landlord and Tenant agree to request such action of the court. This Section, to the extent permitted by law, shall be construed as superseding any statutory provisions now in force or hereafter enacted concerning condemnation proceedings. If separate condenmation aware s are not permitted,or arc not made, Landlord and Tenant shall arbitrate the division of the single award through procedures established by the American Arbitration Association. Nothing contained in this Lease to the contrary shall be deemed to prohibit Landlord or Tenant from introducing into any condemnation proceeding or proceedings with respect to the Premises such appraisals or other estimates of value,loss and/or damage as each may in its discretion determine. 13. Default by Tenant. The following events shall be deemed to be events of default by Tenant under this Lease: (a) Tenant's failure to timely pay Rent,or any other charge or sum due hereunder,or fulfill any other monetary obligation hereunder, and such default continues for twenty (20) days after written notice from Landlord;or (b) Tenant's failure to comply with any other term,provision or covenant of this Lease which failure is not cured within thirty(30)clays after written notice thereof to Tenant;provided,however, that if the failure is of such a nature that it cannot reasonably be cured within said thirty(30)day period, Tenant shall not he deemed in default so long as Tenant commences curing such default within said thirty (30)day period and diligently prosecutes same to completion;or (c) This Lease or the Premises or any part thereof are taken upon execution or by other process of law directed against Tenant,or arc taken upon or subjected to any attachment by any creditor of Tenant or claimant against Tenant, and such attachment is not discharged or bonded off within ninety(90) days after its levy;or (d) Tenant shall tile a voluntary petition in bankruptcy or a voluntary petition seeking reorganization,or to effect a plan or an arrangement with or for the benefit of Tenant's creditors;or (e) Tenant's shall apply for a consent to the appointment of a receiver, trustee or conservator for any portion of Tenant's property, or such appointment shall be made without Tenant's consent,and shall not be removed within ninety(90)days. 4 11611AF Agenda Page#134 • All sums becoming due or payable under this Lease, including all money expended pursuant to the provisions hereof or on account of any default in the performance and observance of any agreements or covenants herein, shall bear interest at the rate of eight percent (8.0%) per annum (or at such lesser rate which is the maximum permitted by applicable law) from thirty(30)days after the date such sums become due or payable. 14. Landlord's Remedies for Tenant's Default, Upon the occurrence of an event of default by Tenant pursuant to Section 13 which is not cured within the applicable cure period.Landlord shall have the following remedies: (a) Terminate this Lease by delivery of notice in writing to Tenant,which termination shall be effective immediately upon Tenant's receipt ot'said notice, in accordance with applicable law. Upon such termination, Tenant shall immediately surrender the Premises to Landlord. if Tenant fails to surrender the Premises, Landlord may. without prejudice to any other remedy, take possession of the Premises and expel or remove Tenant; (b) Bring an action against "Tenant in a court of competent jurisdiction (i) to collect compensatory damages arising from such default,(ii)to enjoin said violation of this Lease or sue for specific performance of the covenant breached in a court of competent jurisdiction and/or(iii) collect such other damages a Court may deem appropriate;or (c) Pursue other remedies available to Landlord at law or in equity or pursue any other remedy set forth in this Lease. 15. Assignment. Tenant shall not assign, convey, sublet or transfer all or any portion of Tenant's interest in this Lease or the leasehold estate created hereby without the prior written consent of Landlord,which consent may be withheld in Landlord's sole and absolute discretion. Landlord may assign, sell or otherwise transfer all or any portion of the Premises in Landlord's sole and absolute discretion. In such event,any and all obligations and liabilities of Landlord under this Lease accruing after the assignment, transfer or sale shall be the sole responsibility of the third-party purchaser. In the event Landlord shall assign,sell,convey or otherwise dispose of all or any portion of the Premises, Landlord shall be released from all liability and obligation under this Lease,and such liabilities and obligations shall be binding solely on the third-party purchaser of the Premises. In the event of such sale or transfer, Tenant agrees to attorn unto the new owner. 16. Mortgage by Landlord,Non-Disturbance Agreement. Landlord shall have the right to grant any mortgage or deed of trust encumbering the fee simple title to the land comprising the Premises or encumbering Landlord's interest in this Lease without the prior written consent,in each instance,of Tenant. 17. Attornment and Subordination. Tenant shall, in the event of a sale or assignment of Landlord's interest in the Premises or, if the Premises comes into the hands of a mortgagee or any other person whether because of a mortgage foreclosure,exercise of a power of sale under amortgage,deed in lieu of foreclosure or otherwise, attorn to the purchaser or such mortgagee or other person and recognize the same as Landlord hereunder and agreeing that upon taking possession of the Premises, Landlord's mortgagee shall not be liable for any acts or omissions of'Landlord. Tenant shall execute at Landlord's request any attornment agreement reasonably required by any mortgagee or other such person to be executed containing such provisions as such mortgagee or other person reasonably requires. This Lease shall automatically be subordinate and inferior to any mortgage lien granted by Landlord in or to all or any portion of the Premises.Notwithstanding the foregoing,Tenant agrees to execute a subordination agreement in form and content acceptable to Landlord's Lender within ten(10)days of submittal thereof by Landlord or Landlord's Lender. 5 Agenda Page#6 1 1 A 5 IS. Tenant's Remedies for Landlord's Default. In the event Tenant believes that i.andlord is in default of any of its obligations under this Lease, Tenant shall provide written notice to Landlord detailing the alleged defaults. Landlord shall have thirty (30) days from receipt of said written notice to cure said default; provided,however, if the failure is of a nature that it cannot reasonably be cured within said thirty (30) day period. Landlord shall not be in default so long as Landlord commences curing such default within said thirty (30) day period and diligently prosecutes same to completion. In the event Landlord fails to cure any alleged default under this Lease,Tenant's sole and exclusive remedy shall be to obtain an order of specific performance compelling Landlord to comply with the terms and conditions of this Lease. l9. Force Majeure. Each of Landlord and Tenant shall be excused from timely performance of any obligation under this Lease within the time period provided herein,and any delay in the performance of any obligation under this Lease shall be excused,if,but only so long as,the performance of the obligation is prevented,delayed or otherwise hindered by acts of God,fire,earthquake,floods, explosion,actions of the elements, war, riots, mob violence, inability to procure or a general shortage of labor, equipment, facilities, materials or supplies in the open market, failure of transportation, lawful strikes, lockouts or actions of labor or unions, condemnation, court orders, laws or orders of governmental or military authorities,or any other cause,whether similar or dissimilar to the foregoing,which is not within the control of such Party and not caused directly or indirectly by any act or omission of such Party. Any reference to "unavoidable delay"or similar phrase contained in this Lease shall be deemed to mean a delay of the nature described in the preceding sentence. 70, Holdins Over. If Tenant holds over in possession after the expiration of the Term, such holding over shall not be deemed to extend the Term or renew this Lease.Tenant shall thereafter occupy the Premises as a tenant-al-will only at a daily rental rate equal to one hundred fifty percent (150%) of the daily rental rate in effect at the end of the Term. 21. Notice to Parties. Each notice, demand, request, consent, approval, disapproval, designation or other communication (all of the foregoing are herein referred to as a "notice") that either Party gives to the other Party shall be in writing and addressed to the other Party at the address set forth herein or provided by written notice from the other Party. Any notice shall be given to the applicable address either(i)by registered or certified United States Mail,return receipt requested, which be deemed received on the date shown on such return receipt as the date of delivery or first attempted delivery, whichever is earlier; (ii)by hand delivery or private contract carrier,such as Federal Express or UPS,which shall be deemed received on the date of delivery or first attempted delivery, whichever is earlier; (iii) by facsimile or email to the applicable facsimile number or email address,which shall be deemed received on the date sent. Any Party may change its address, person designated to receive the notice, or facsimile number by notice delivered to the other Party in accordance with the above provisions. 22. Early Termination. Notwithstanding the provisions of Section 2, Tenant shall have the right to terminate this Lease prior to the expiration of the Term (or applicable Renewal Term) upon providing no less than one hundred eighty(180)days' written notice of'said termination to Landlord. Said notice shall specify the applicable date of termination consistent with the notice requirement herein and this Lease shall stand terminated as of the date set forth in the notice. As of said termination date,the Parties shall be relived of the obligations and responsibilities provided hereunder except as specifically set forth in this Lease to survive termination or expiration. 6 1 6 1 l A 5 Agenda Page#136 23. Miscellaneous Provisions. (a) Captions.Locative Adverbs. The captions of the Articles, Sections,Subsections or Subparagraphs of this Lease are inserted only as a matter of convenience and for reference.They do not define,limit or describe the scope or intent of this Lease and they shall not affect the interpretation hereof and shall not be considered in resolving questions of interpretation and construction.The locative adverbs "herein","hereof,'`hereunder","hereto","hereby"."hereinafter","hereinabove"and like words wherever the same appear in this Lease mean and refer to this lease in its entirety and not to any specific Article, Section or Subsection or Subparagraph of this Lease unless otherwise specifically indicated. (b) Applicable Law; Venue. This Lease shall be construed under the laws of the State of Florida and shall be binding upon and inure to the benefit of the Parties hereto and other respective successors and permitted assigns. Venue for any dispute arising hereunder shall lie exclusively in a court of competent jurisdiction in Collier County.Florida,and in no other venue or forum. Landlord and Tenant shall attempt to settle any claim or controversy arising out of this Lease through consultation and negotiation in the spirit of mutual friendship and cooperation. The Party registering the dispute shall provide the other Party with a list of three certified mediators and the non-claiming Party shall choose a mediator within seven days of receiving notice of the dispute. In the event the dispute is not resolved in mediation, any controversy or claim arising out of or relating to this Lease,or the breach thereof,may he pursued through such other legal processes as may permitted under Florida law. (c) Attorneys' Fees. If any legal matter, dispute, action or proceeding exists or is commenced by Landlord or Tenant to enforce the other's obligations under this Lease,the-non-prevailing Party shall be liable for and shall pay the prevailing Party for the expense of its reasonable attorneys' fees and costs in such matter unless said dispute,action or proceeding is adjudicated,and then in such an event, the non-prevailing Party shall be liable for and shall pay the expense of the prevailing Party's reasonable attorneys' fees and court costs. if Landlord without fault is made a Party to any litigation instituted by or against any other Party to this Lease,Tenant shall indemnify and hold harmless Landlord against all costs and expenses, including reasonable attorneys' fees incun•ed in connection therewith.This provision shall expressly survive termination of the Lease. (d) No Partnership, Joint Venture or.Principal-Agent Relationship. Neither this Lease nor any acts of the Parties hereunder shall be construed or deemed by the Parties, or by any third person, to create the relationship of principal and agent, or of partnership,or of joint venture, or of any association between the Parties. (e) Successors anti Assigns.This Lease shall run with the land and shall be binding upon and inure to the benefit of the Parties and their respective successors and/or assigns. (f) Severability. If any provision of this Lease shall, to any extent, be invalid or unenforceable,the remainder of this Lease shall not be affected thereby, and each other provision of this Lease, unless conditioned upon such invalid or unenforceable provision,shall be valid and enforceable to the fullest extent permitted by law. (g) Estoppel Certificate. Each Party agrees that, upon written request of the other Party, it will issue to such other Party,or to any mortgagee of such Party,or to any other party having an interest in the Premises as specified by such requesting Party,an estoppel certificate certifying to the best of such Party's actual knowledge factual matters regarding this Lease, including without limitation: (i) whether there is any default by the requesting Party under this Lease, and, if there are known defaults, specifying the nature thereof; (ii) whether this Lease has been assigned,modified or amended in any way (if it has,then state the nature thereof;(iii)whether this Lease as of the date in question is in full force and 7 16I1 /45 • Agenda Page#137 effect; and (iv) the amount of Rent and the date through which Rent has been paid. If the Party being requested to deliver the certificate tails to deliver the certificate within fifteen (15) days after the request therefore,such Party shall be deemed to have stated that there is no default by the requesting Party under this Lease and that this Lease is in full force and effect. (h) Lease for Exclusive Benefit of Parties. The provisions of this Lease are for the exclusive benefit of the Parties and any mortgagee of such Party,and not for the benefit of any third party (other than such mortgagee),and this Lease shall be deemed to not confer any rights upon any third party (other than such mortgagee). (i) Written Amendment. This Lease may be amended or otherwise modified from time to time but only by a writing signed by both Tenant and Landlord. (j) Partial Invalidity. Cf any part of this Lease is invalid or unenforceable under Applicable Laws. such portions shall be deemed deleted from this Lease and the remainder of this Lease shall not be affected thereby and shall remain in full force and effect. (k) Binding Obligation. This Lease has been duly and validly executed and delivered by Landlord and Tenant and constitutes a legal,valid and binding obligation of Landlord,Tenant,and their respective successors and assigns,enforceable in accordance with its terms. (I) Counterparts. This Lease may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. Any sispaature delivered by facsimile.email or other forms of electronic transmission,such as a PDF,shall be considered an original signature by the sending party. (m) Entire Agreement. This Lease constitutes the entire agreement and supersedes all other prior agreements and understandings, both written and oral, between Landlord and Tenant with respect to the subject matter thereof. (n) Brokers. The Parties hereby represent and warrant each to the other that they have not utilized or engaged any real estate broker, salesman or finder with respect to the transaction contemplated by this Lease. Each Party hereby agrees to indemnify and hold the other harmless from and against any liability, loss,cost or expense(including reasonable attorneys' fees and court costs, including those incurred in dispute resolution or appellate matters) resulting from a claim or demand for any commissions in connection with this Lease which the indemnified party shall suffer as a result of a breach of the representations and warranties contained in this Section. The provisions of this Section shall survive the expiration or the earlier termination of this Lease. (o) Time of the Essence. Subject to Section 5 hereof,time is of the essence of each anti every provision of this lease. (p) Radon Gas. Radon is a naturally occurring radioactive gas that when it has accumulated in a building in sufficient quantities,may present health risk to persons who are exposed to it over time. Levels of radon that exceed Federal and State guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from the county public health unit. This notice is given pursuant to Section 404.056(8),Florida Statutes. (q) Memorandum of Lease. Landlord and Tenant hereby agree that this Lease shall not be recorded; provided, however, Landlord and Tenant shall execute a mutually acceptable Memorandum of Lease which may he recorded by either party hereto. 8 1 6 1 1 A 5 Agenda Page#138 IN WITNESS WHEREOF, Landlord and Tenant have executed this Lease effective as of the date first above written. LANDLORD: KEY MARCO COMMUNITY ASSOCIATIO • INC., Witnesses: a Florid,' tot-fo -1 -ofit corporation r � 7 By: i . Paint Name: Herb Krutisch,President Print Name: TENANT: KEY MARCO COMMUNITY DEVELOPMENT DISTRICT,a community development district established and existing Witnesses: pursuant to Chapter 4! , lo ida Statutes ;i / • By Print Name: Andrew Barksdale.Chairman Print Name: ATTEST: By: - Neil Dor ' I,Secretary I() 161145 Agenda Page#139 Exhibit"A" Premises Sketch and Legal Description 11 1611A5 V,,`Y ,- O(-W.t O,4 U N t- < <}(N r':t,J U N 1& 0 N!-^ <tO 4 N t,1 th,.,J ()0 i it'J moa'—l w r tO L I.. F<�- <nt, ZO O 7"p G ; W O t•t'J N[Y.M1O J I-4TJ F W H t<-el N OI P f.W- -i T_7 U Q U 1-0 C-EU ' '6'..L"."-'0, L i. W' tf7 Z 1, Z tJ1 T Z Z t.W M M-L '.. 2N- Q u. -v'I 0, C W Oh W X V1 Uo a •4 < aW. 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Gs ,+W a1�- L.IJ/ 'P� zazr§j'k ayy�"1 OR\Jf « ���+ ��� III co` v i carHr LV a l�5j+b.. i 'L I'S 8 w z co bks 4114 0u Za'`i+. 0705 ��.� i0 .4, -'-115 4) `tVs wr ow .° 'sky p 0:),-±J, (;a ',, -, I�. , can v, Qe,r 7 tI r. r_• I- lam fes` J .3-i-,. iii o 5 7 ^-� L it h u Z W u :---, 7, t o" ,,,4m. 9u c-J .i(n0 Q'e', 4d a a Ot !U Cr. ti-s <0 4:$," ui z'- F, 1t,1 '•pit 0 ' at Vit. ,0 t''� E a2'z t°W T-,� Q =E, F zi.Z ty a3 U '7 ?,-.r0 G1 o< a Vi 0 '''11",,a -----c",1 :- t i fag- tng4h I- Imn(; rl '2C7N t.Obceg - S102 'lI "PP amt(tills) "P ittOl cn7 u0006un - n 1001L\utpmu00 TP 1P1^VSVt"m5\VL0,0IIQL\5102\-0 161lA5 Agenda Page#142 On Site Management Tasks for CDD On-site management duties Key Marco ODD Area Review all vendor invoices to make sure they Accounting comply with work actually performed and/or materials actually used/delivered. Collect and open mail,scan invoices into AVID Accounting system FEMA deposit to bank Accounting Scan invoices into avid Accounting Rearrange furniture and setup tables for CDD CDD MTG meetings,return to closet.Order and setup chairs for landowner meeting. Research and provide information on special CDD MTG requests made by supervisors; Arrange for guest speakers at CDD meetings, CDD MTG such as fire prevention,FWC,historical society presentations,road engineers Prepare RFPs as needed,depending on scope of CDD MTG work Seek master gardener proposal,and CDD MTG alternatives to C3 Landscaping Culvert responsibility:CDD or homeowner CDD MTG Roads Suggestions for intersection signage;signage CDD MTG Roads repair and repainting FEMA CDD recovered$160k if we had paid FEMA Inframark for same cost would have been$2500 +$16k(10%)or$18.25k or the equivalent of Katie for 3 months FT. Work with gate staff regarding gate entry or GH technical issues with computer and security equipment.With several non-native English speakers,it's helpful to have someone who can demonstrate product workings Manage computer updates and system down GH issues with Square Manage housekeeping staff at gatehouse GH Purchase services and supplies for gatehouse GH Manage and supervise special events on grounds GH Monitor parking violations and speeding by CH visitors Gatehouse staff actions,appearance, GH performance Supervise gatehouse landscaping and GH plantings and lighting,watering schedule,dimmer switches,new plantings,secure new bids for same as requested by board. Gatehouse capital improvements and GH decorating Implementation of CDC policies and GH procedures(i.e.,road use fee) 1 1611A5 Agenda Page#143 On-site management duties Key Marco CDD Area Attempt preliminary remediation of seemingly GH simple problems,like spray painting unsightly gate hardware;elevate to board discussion if greater action required Schedule gate house power washing GH Frequent troubleshooting of gatehouse access GH issues.System down,problems with proxy cards and linear system Reboot gatehouse cameras after storm GH Monitor pumps,wells clocks and floats daily Irrigation Monitor and communicate with Hoover system Irrigation repairs/maintenance and flowguard computer • system Monitor recapture system and take GPM flow Irrigation rate tests Hoover System down,float switch stuck, F/U Irrigation with Hoover on recently signed proposal for diver to sink suction pipe Irrigation leak,zone and valve stuck open Irrigation Salinity testing Irrigation Quality water test Irrigation Install rain gauges Irrigation Pick up trash Landscaping Bi-weekly meetings with Crawford to discuss Landscaping cinch bugs,tree trimming,grass trimming etc. Attend meetings/educational seminars that Landscaping pertain to the vegetation on Key Marco Minimally bi-weekly assessment of landscape Landscaping needs and delivery including regular grass services,edging along roadway,cinch bugs and other pests Tree management including spotting and Landscaping reporting diseased trees and overseeing their treatment and trimming Sprinkler head management report and Landscaping remediate problems promptly Pest control management performance and Landscaping effectiveness Meet with Corrie regarding palm tree trimming on Landscaping CDD property on Indian Mound On-site emergency response Owner services Listen and attempt to resolve owner issues Owner Services related to CDD contractors Coordinate needs of the CDD with HOA and Owner services facilitate emails to residents Resolve parking disputes Owner services On-site identification and prompt remediation of Owner services assorted problems minimizing owner inconvenience 2 1 6 I Agenda Page#144 On-site management duties Key Marco CDD Area On-site person knowledgeable about community Owner services activities and policies to answer questions or delineate policy and procedures Landowner gate access issue Owners Services Monitor roadways for spills,arrange for violation Roads notice and prompt remediation Culvert cleaning every other year Roads Fire hydrant inspection and maintenance Roads contract Communicate maintenance/repair needs with Roads Collier County and City of Marco,drain cleaning near entry wall Fix Comcast pedestals knocked over;pick up Roads trash Flushing device on WCD is undermining asphalt Roads Street Lighting Supervise Holiday lighting and displays Supervise Power washing Supervise Manage Lake Management contract services Supervise Observe work quality and interact with CDD Lighting contractors for street light repairs Keep track of street light repair needs Lighting Separate Icec bill for HOA CDD Lighting Bid and supervise painting of fixtures Lighting Store extra street light parts Lighting 3 1611A5 Agerda Page#145 On-site management duties Key Marco CDD Review all vendor invoices to make sure they comply with work actually performed and/or materials actually used/delivered. Collect and open mail,scan invoices into AVID system FEMA deposit to bank Scan invoices into avid Rearrange furniture and setup tables for CDD meetings,return to closet.Order and setup chairs for landowner meeting. Research and provide information on special requests made by supervisors; Arrange for guest speakers at CDD meetings, such as fire prevention,FWC,historical society presentations,road engineers Prepare RFPs as needed,depending on scope of work Seek master gardener proposal,and alternatives to C3 Culvert responsibility:CDD or homeowner Suggestions for intersection signage;signage repair and repainting FEMA CDD recovered$160k if we had paid Inframark for same cost would have been$2500 +$16k(10%)or$18.25k or the equivalent of Katie for 3 months FT. Work with gate staff regarding gate entry or technical issues with computer and security equipment.With several non-native English speakers,it's helpful to have someone who can demonstrate product workings Manage computer updates and system down issues with Square Manage housekeeping staff at gatehouse Purchase services and supplies for gatehouse Manage and supervise special events on grounds Monitor parking violations and speeding by visitors Gatehouse staff actions,appearance, performance Supervise gatehouse landscaping and plantings and lighting,watering schedule,dimmer switches,new plantings,secure new bids for same as requested by board. Gatehouse capital improvements and decorating Implementation of CDC policies and procedures(i.e.,road use fee) 4 1 6 1 1 it 5 Agenda Page#146 On-site management duties Key Marco CDD Attempt preliminary remediation of seemingly simple problems,like spray painting unsightly gate hardware;elevate to board discussion if greater action required Schedule gate house power washing Frequent troubleshooting of gatehouse access issues.System down,problems with proxy cards and linear system Reboot gatehouse cameras after storm Monitor pumps,wells clocks and floats daily Monitor and communicate with Hoover system repairs/maintenance and flowguard computer system Monitor recapture system and take GPM flow rate tests Hoover System down,float switch stuck, F/U with Hoover on recently signed proposal for diver to sink suction pipe Irrigation leak,zone and valve stuck open Salinity testing Quality water test Install rain gauges Pick up trash Bi-weekly meetings with Crawford to discuss cinch bugs,tree trimming,grass trimming etc. Attend meetings/educational seminars that pertain to the vegetation on Key Marco Minimally bi-weekly assessment of landscape needs and delivery including regular grass services,edging along roadway,cinch bugs and other pests Tree management including spotting and reporting diseased trees and overseeing their treatment and trimming Sprinkler head management report and remediate problems promptly Pest control management performance and effectiveness Meet with Corrie regarding palm tree trimming on CDD property on Indian Mound On-site emergency response Listen and attempt to resolve owner issues related to CDD contractors Coordinate needs of the CDD with HOA and facilitate emails to residents Resolve parking disputes On-site identification and prompt remediation of assorted problems minimizing owner inconvenience 5 161iM5 Agenda Page#147 On-site management duties Key Marco CDD On-site person knowledgeable about community activities and policies to answer questions or delineate policy and procedures Landowner gate access issue Monitor roadways for spills,arrange for violation notice and prompt remediation Culvert cleaning every other year Fire hydrant inspection and maintenance contract Communicate maintenance/repair needs with Collier County and City of Marco,drain cleaning near entry wall Fix Comcast pedestals knocked over;pick up trash Flushing device on WCD is undermining asphalt Street Lighting Holiday lighting and displays Power washing Manage Lake Management contract services Observe work quality and interact with CDD contractors for street light repairs Keep track of street light repair needs Separate lcec bill for HOA CDD Bid and supervise painting of fixtures Store extra street light parts 6 1 6 1 1 A 5 Agenda Page#148 CDD Contracted Management Tasks Reference# Description of task Reference number in HOA CDD in Inframark agreement agreement 1 Preparation of legal notices,affidavits in an authorized IA newspaper of general circulation 2 Administer website compliance,uploads,document retrieval NOT IN INFRAMARK CONTRACT 3 Prepare tentative,final budget,as more described below 2,9 4 Preparation of specifications,RFPs,application for service IIIc contracts,public officials liability,insurance renewals,auditing and property appraiser agreement 5 Record,transcribe,edit and retain minutes of meetings of the la Board of Supervisors,in accordance with FL Law 8 Participate in ALL meeting to provide the board with 1,but only 6 administrative input on issues before the board budgeted 7 Provide annual or required compliance/disclosure information 5 to local governments 8 Interlocal agree for Irrigation water,Collier County 5 9 Land owners election certification,supervisor elections FS 5 190.006 10 Public facilities report,Collier Co or Marco FS 189.08 17 11 Designation of registered office and agent,Secretary of State NOT in INFRAMARK Contract 12 Annual public meeting schedule,collier co 5 13 Issue audited financial statement 5 14 Insure compliance with FL statues as noted: 5 15 Annual financial audit(189.016,218.32)Auditor general 6,18 16 District annual financial report(189.06,Rule 10.550)comptroller/ 15 financial services 17 Public depositor report(280.17,FL Admin code 2.032)Treasurer 16 18 Proposed budget(189.05) 8 19 Levying of non-advolorem assessments(189.050) 5 20 District new board member education(189.063) 5 21 District map or amendments(189.0418) 5 22 Prepare budget and assessment resolutions 10,11 23 Coordinate budget preparation notices to landowners 10 24 Prepare budget adoption and transmittal resolution for the 12 board and property appraiser 25 Administer interlocal government agreement with property Not mentioned appraisers for assessment services 26 Establish fund accounting system in accordance with Not mentioned department of banking an finance 1 1 6 1 1 A 5 Agenda Page#I49 Reference# Description of task Reference number in HOA CDD in Inframark agreement agreement 27 Establish investment policies If applicable pursuant to FS 218 14 28 Maintain budget and amendment resolution as necessary Not mentioned 29 Maintain banking resolutions and signature card compliance Not mentioned 30 Cooperate with trustees on defense matters Not mentioned 31 Setup/maintain chart of accounts Not mentioned 32 Prepare and monitor financial statements 4 33 Administer accounts payable and receivables in accordance Not mentioned with FL chart of accounts 34 Prepare payroll and required reports for employees or Not mentioned supervisors(W-4's or 1-9) 35 Coordinate bid specification,solicitation for goods and services IIIc FS 19.033 36 Conduct surplus property sales and disposition of public assets Not in Inframark (FS 217) contract 37 Regular public meeting schedule(189.0417) 5 38 Coordinate compliance with operating permits Not mentioned 39 SFWMD Not in contract 40 Consumptive water use permit,water quality&purpose Not in contract 11-01876-W 41 Surface water management ERP 11-00672-5 Not in contract 42 Establish record retention/management/disposal systems iia District documents and records of proceedings FS 257.36 43 Process file agreements,contracts,resolutions Not mentioned 44 Prepare agenda of public meetings 13 45 Publish required public notes la 46 Maintain custody of District Seal and executed documents as Not mentioned Secretary or Asst Secretary 47-57 Audit preparation 18 58 Submit preliminary budget to Board of Supervisors(FS190) 8.9 59 Submit to local county a copy of"approved FinaL"budget and 8,9 notice of public hearing for adoption 2 16 1 1A 5 Agenda Page#150 Reference# Description of task in HOA CDD agreement 1 Preparation of legal notices,affidavits in an authorized newspaper of general circulation 2 Administer website compliance,uploads,document retrieval 3 Prepare tentative,final budget,as more described below 4 Preparation of specifications,RFPs,application for service contracts,public officials liability,insurance renewals,auditing and property appraiser agreement 5 Record,transcribe,edit and retain minutes of meetings of the Board of Supervisors,in accordance with FL Law 6 Participate in ALL meeting to provide the board with administrative input on issues before the board 7 Provide annual or required compliance/disclosure information to local governments 8 Interlocal agree for irrigation water,Collier County 9 Land owners election certification,supervisor elections FS 190.006 10 Public facilities report,Collier Co or Marco FS 189.08 11 Designation of registered office and agent,Secretary of State 12 Annual public meeting schedule,collier co 13 Issue audited financial statement 14 Insure compliance with FL statues as noted: 15 Annual financial audit(189.016,218.32)Auditor general 16 District annual financial report(189.06,Rule 10.550)comptroller/ financial services 17 Public depositor report(280.17,FL Admin code 2.032)Treasurer 18 Proposed budget(189.05) 19 Levying of non-advolorem assessments(189.050) 20 District new board member education(189.063) 21 District map or amendments(189.0418) 22 Prepare budget and assessment resolutions 23 Coordinate budget preparation notices to landowners 24 Prepare budget adoption and transmittal resolution for the board and property appraiser 25 Administer interlocal government agreement with property appraisers for assessment services 26 Establish fund accounting system in accordance with department of banking an finance 3 1IA5 Agenda Page 5151 Reference# Description of task in HOA CDD agreement 27 Establish investment policies if applicable pursuant to FS 218 28 Maintain budget and amendment resolution as necessary 29 Maintain banking resolutions and signature card compliance 30 Cooperate with trustees on defense matters 31 Setup/maintain chart of accounts 32 Prepare and monitor financial statements 33 Administer accounts payable and receivables in accordance with FL chart of accounts 34 Prepare payroll and required reports for employees or supervisors(W-4's or 1-9) 35 Coordinate bid specification,solicitation for goods and services FS 19.033 36 Conduct surplus property sales and disposition of public assets (FS 217) 37 Regular public meeting schedule(189.0417) 38 Coordinate compliance with operating permits 39 SFWMD 40 Consumptive water use permit,water quality&purpose 11-01876-W 41 Surface water management ERP 11-00672-5 42 Establish record retention/management/disposal systems District documents and records of proceedings FS 257.36 43 Process file agreements,contracts,resolutions 44 Prepare agenda of public meetings 45 Publish required public notes 46 Maintain custody of District Seal and executed documents as Secretary or Asst Secretary 47-57 Audit preparation 58 Submit preliminary budget to Board of Supervisors(FS190) 59 Submit to local county a copy of"approved Final"budget and notice of public hearing for adoption 4 1 1 A5 Agenda Page#152 Reference# Description of task in HOA COD agreement 1 Preparation of legal notices,affidavits in an authorized newspaper of general circulation 2 Administer website compliance,uploads,document retrieval 3 Prepare tentative,final budget,as more described below 4 Preparation of specifications,RFPs,application for service contracts,public officials liability,insurance renewals,auditing and property appraiser agreement 5 Record,transcribe,edit and retain minutes of meetings of the Board of Supervisors,in accordance with FL Law 6 Participate in ALL meeting to provide the board with administrative input on issues before the board 7 Provide annual or required compliance/disclosure information to local governments 8 Interlocal agree for Irrigation water,Collier County 9 Land owners election certification,supervisor elections FS 190.006 10 Public facilities report,Collier Co or Marco FS 189.08 11 Designation of registered office and agent,Secretary of State 12 Annual public meeting schedule,collier co 13 Issue audited financial statement 14 Insure compliance with FL statues as noted: 15 Annual financial audit(189.016,218.32)Auditor general 16 District annual financial report(189.06,Rule 10.550)comptroller/ financial services 17 Public depositor report(280.17,FL Admin code 2.032)Treasurer 18 Proposed budget(189.05) 19 Levying of non-advolorem assessments(189.050) 20 District new board member education(189.063) 21 District map or amendments(189.0418) 22 Prepare budget and assessment resolutions 23 Coordinate budget preparation notices to landowners 24 Prepare budget adoption and transmittal resolution for the board and property appraiser 25 Administer interlocal government agreement with property appraisers for assessment services 26 Establish fund accounting system in accordance with department of banking an finance 5 161 1 R 5 Agenda Page#153 Reference# Description of task in HOA CDD agreement 27 Establish investment policies if applicable pursuant to FS 218 28 Maintain budget and amendment resolution as necessary 29 Maintain banking resolutions and signature card compliance 30 Cooperate with trustees on defense matters 31 Setup/maintain chart of accounts 32 Prepare and monitor financial statements 33 Administer accounts payable and receivables in accordance with FL chart of accounts 34 Prepare payroll and required reports for employees or supervisors(W-4's or 1-9) 35 Coordinate bid specification,solicitation for goods and services FS 19.033 36 Conduct surplus property sales and disposition of public assets (FS 217) 37 Regular public meeting schedule(189.0417) 38 Coordinate compliance with operating permits 39 SFWMD 40 Consumptive water use permit,water quality&purpose 11-01876-W 41 Surface water management ERP 11-00672-5 42 Establish record retention/management/disposal systems District documents and records of proceedings FS 257.36 43 Process file agreements,contracts,resolutions 44 Prepare agenda of public meetings 45 Publish required public notes 46 Maintain custody of District Seal and executed documents as Secretary or Asst Secretary 47-57 Audit preparation 58 Submit preliminary budget to Board of Supervisors(FS190) 59 Submit to local county a copy of"approved FinaL"budget and notice of public hearing for adoption 6 1 6 1 1 A 5 Agenda Page#155 KEY MARCO COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL ENGINEERING SERVICES Collier County,Florida JULY 17,2019 1 6 1 1 A 5 Agenda Page#157 TABLE OF CONTENTS FOR SELECTION MANUAL Public Notice Instructions to Applicants Evaluation Criteria Standard Form 330 Affidavit of Acknowledgments Sworn Statement Regarding Public Entity Crimes Form of Contract 1611A5 Agenda Page#158 REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL ENGINEERING SERVICES FOR THE KEY MARCO COMMUNITY DEVELOPMENT DISTRICT The Key Marco Community Development District (the "District"), located in Collier County, Florida, announces that it is soliciting professional engineering services to be performed on a continuing basis for the District's earthwork, stormwater management systems, roadway improvements, landscape, irrigation,signage and lighting improvements,gaurdhouse,preserve areas,and other public improvements authorized by Chapter 190, Florida Statutes. The engineering firm or individual selected will act in the general capacity of District Engineer and will provide District engineering services,as required. The selection manual ("Selection Manual"), including the scope of work, instructions to applicants,evaluation criteria and other documents,will be available for public inspection. Any firm or individual("Applicant")desiring to provide professional engineering services to the District must:(1)hold applicable federal,state and local licenses;(2)be authorized to do business in Florida in accordance with Florida law; and (3) furnish a statement ("Qualification Statement") of its qualifications and past experience on U.S. General Service Administration's "Architect-Engineer Qualifications,Standard Form No.330,"along with pertinent supporting data. The District will review all Applicants consistent with Florida law, including the Consultant's Competitive Negotiations Act,Chapter 287,Florida Statutes("CCNA"). Each interested Applicant must submit an original copy and one(1)electronic copy(PDF format on a USB flash drive)of the Qualification Statement,along with all other requested attachments,by September 2,2019("Submittal Deadline"),to the attention of Justin Faircloth, District Manager, at the District Manager's Office, Inframark, 5911 Country Lakes Drive,Fort Myers,FL 33905. Furthermore, all Applicants — and specifically the individual(s) who would be responsible for providing the engineering services and interacting with the District's representatives on a day-to-day basis — shall be available to present the Applicant's Qualifications Statement and respond to questions at the District's September 18,2019,Board meeting to be held at 8:30 a.m. at the Key Marco Clubhouse, 505 Whiskey Creek Drive,Marco Island,FL 34145,and,upon the District Board's request,such other meetings as the District's Board may designate(contact the District Manager for time/location,and any adjustments to the date). The Board shall select and rank the Applicants using the requirements set forth in the CCNA and Selection Manual,and the highest ranked Applicant will be requested to enter into contract negotiations. If an agreement cannot be reached between the District and the highest ranked Applicant, negotiations will cease and begin with the next highest ranked Applicant, and if these negotiations are unsuccessful, will continue to the third highest ranked Applicant,and so forth. Any protest regarding the terms of this Notice, or the Selection Manual on file with the District Manager,must be filed in writing,within seventy-two(72)hours after the Submittal Deadline.The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven(7)calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest any matters relating to the Selection Manual. Any person who files a notice of protest shall provide to the District,simultaneous with the filing of the notice,a protest bond with a responsible surety to be approved by the District and in the amount of Five Hundred Dollars($500.00). Furthermore,there is no express or implied obligation for the District to reimburse Applicants for any expenses associated with the preparation and submittal of the Qualification Statements in response to this request. Additional information and requirements regarding protests are set forth in the Selection Manual. X611A5 Agenda Page#159 Any and all questions relative to this Request for Qualifications shall be directed in writing by e- mail only to Justin Faircloth at Just in.Faircloth a,inframark.com. Justin Faircloth District Manager Run Date: July 26,2019 1 6 1 1 A 5 Agenda Page#160 KEY MARCO COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL ENGINEERING SERVICES Collier County,Florida Instructions to Applicants SECTION 1. DUE DATE. Qualification Statements (defined herein) must be received by each applicant("Applicant")no later than 11:00 a.m.(EST) on September 2,2019("Submittal Deadline"), at the Offices of Inframark,5911 Country Lakes Drive,Fort Myers,FL 33905.Attention:Justin Faircloth. SECTION 2. SCOPE OF WORK. The District is a special purpose unit of local government established under Chapter 190, Florida Statutes, for the purpose of financing, acquiring, constructing, operating and maintaining public infrastructure improvements. Related thereto, the District is soliciting qualification statements for professional engineering services for the District's earthwork, stormwater management systems, roadway improvements, landscape, irrigation, signage and lighting improvements, amenity, clubhouse, preserve areas, and other public improvements authorized by Chapter 190, Florida Statutes. This work ("Project") shall be performed on an as-needed, continuing basis as requests are received. SECTION 3. CONTENTS OF QUALIFICATION STATEMENTS. Each Applicant shall submit a qualification statement ("Qualification Statement") using U.S. General Service Administration's "Architect-Engineer Qualifications, Standard Form No. 330," and shall additionally provide all of the following information as part of such Qualification Statement regardless of whether the information is called for by Form 330 or not: a) A listing of the position / title and corporate responsibilities of key management or supervisory personnel. Include résumés for each person listed, and list years of experience in present position for each party listed and years of experience on projects similar to the Project; b) A listing of the engineer point of contact and any other personnel(or subcontractors)proposed for the Project.Include résumés for each person listed,and list years of experience in present position for each party listed and years of experience on projects similar to the Project; c) Information relating to the Applicant's past experience and performance for projects similar to the Project. Please specifically describe any prior or current experience with: a. Community development districts established under Chapter 190 of the Florida Statutes: b. Roadway systems;and c. Stormwater management systems. d) At least three (3) references from projects of similar scope to the Project. Include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person. The Applicant acknowledges and agrees by submitting a Qualification Statement that the District may contact such references; e) A brief narrative description of the Applicant's approach to providing the services as described herein; 1611A5 Agenda Page#161 f) Information relating to whether the Applicant is a certified minority business enterprise; g) Information relating to the Applicant's willingness and ability to meet time and budget requirements; h) Information relating to the geographic location of the Applicant's headquarters and local offices; i) Information relating to the recent,current and projected workloads of the Applicant; j) Information relating to the volume of work previously awarded to the Applicant by the District; k) Information relating to the Applicant's financial capacity; 1) A listing of the Applicant's current state,federal,and local licenses and the statuses of the same; m) A current certificate of insurance, or equivalent information, identifying the Applicant's current insurance limits and demonstrating the Applicant's errors and omissions and other insurance; n) Information relating to whether, over the past 10 years, Applicant has been terminated from any contract, and, if so, the reasons for such termination, and, if no such conditions exist, Applicant shall affirmatively disclose the same; o) Information relating to whether,over the past 10 years,Applicant has defaulted on any contract or is in arrears on any contract, or for failure to demonstrate proper licensure and business organization,and,if no such conditions exist,Applicant shall affirmatively disclose the same; p) Information relating to whether, over the past 10 years, Applicant has been involved in any litigation involving any contract or work and the status and/or results of such litigation,and, if no such conditions exist,Applicant shall affirmatively disclose the same; q) Information relating to whether, over the past 10 years, Applicant has been the subject of any governmental action of any kind(e.g.,investigation,proceeding,penalty,licensure issue,etc.)and the status and/or results of such action, and, if no such conditions exist, Applicant shall affirmatively disclose the same;and r) Completion of any other forms contained within this Selection Manual. Applicants shall not submit as part of any Qualification Statement a proposal for the compensation to be paid under the agreement. SECTION 4. INSURANCE. As noted above, each Applicant should include as part of its Qualification Statement a current Certificate of Insurance, or equivalent information, identifying the Applicant's current insurance limits and demonstrating the Applicant's ability to provide errors and omissions and other insurance. As part of any contract negotiations and final contract with the Applicant, the District may require that the Applicant provide such coverage in connection with the Project and identify the District,and the District's officers,supervisors,agents,staff,and representatives as additional insureds, and, in the event an Applicant is unable to provide such insurance,the District reserves the right to cease negotiations with that Applicant and enter into negotiations with the next highest qualified Applicant. The District further reserves the right to revise the insurance and indemnification requirements, among other contract provisions,in connection with any contract negotiations. 1611A5 Agenda Page#162 SECTION 5. FINANCIAL CAPACITY. In evaluating the Qualification Statements, the District may consider the financial capacity of each Applicant, and accordingly each Applicant should submit relevant information regarding financial capacity, as stated above. In the event the Applicant enters into contract negotiations with the District, the District may in its sole discretion require that the Applicant provide sufficient proof of financial capacity,including,if requested,audited financial statements from the last three years. SECTION 6. INTERPRETATIONS AND ADDENDA.All questions about the meaning or intent of the Selection Manual are to be directed in writing via e-mail only to Justin Faircloth at Inframark, Justin.F'aircloth(ce?inframark.com. The deadline for submitting such questions shall be 12:00 p.m.(EST) on August 26,2019. Additionally,the District reserves the right in its sole discretion to make changes to the Selection Manual up until the deadline for submitting the Qualification Statements. Interpretations or clarifications considered necessary in response to any questions,and any changes to the Selection Manual up until the time of Qualification Statement opening,will be issued by Addenda,to all parties recorded as having received the Selection Manual.Only questions answered by formal written Addenda will be binding. No interpretations will be given verbally. All questions and answers will be distributed to all Applicants. No inquiries will be accepted from subcontractors; the Applicant shall be responsible for all queries. In submitting a Qualification Statement, each Applicant shall submit an acknowledgment of receipt of all Addenda and represents that it has read and understands the Selection Manual and that the Qualification Statement is made in accordance therewith. SECTION 7. SUBMISSION OF QUALIFICATION STATEMENT.Each Applicant shall submit an original copy and one(1)electronic copy(PDF format on a USB flash drive)of the Qualification Statement forms, along with other requested attachments, at the time and place indicated herein, which shall be enclosed in an envelope, marked with the project title and name and address of the Applicant and accompanied by the required documents. If the Qualification Statement is sent through the mail or other delivery system,the sealed envelope shall be enclosed in an envelope with a notation"QUALIFICATION STATEMENT FOR KEY MARCO COMMUNITY DEVELOPMENT DISTRICT ENCLOSED — ENGINEERING SERVICES"on the face of it. SECTION 8. MODIFICATION AND WITHDRAWAL.Qualification Statements may be modified or withdrawn by an appropriate document duly executed and delivered to the place where Qualification Statements are to be submitted at any time prior to the timeand date the Qualification Statements are due; provided however,additional information may be requested and/or provided to evidence compliance,make non-material modifications,clarifications or supplementations,and as otherwise permitted by Florida law. No Qualification Statement may be withdrawn after opening for a period of one hundred twenty(120)days. SECTION 9. PUBLIC PRESENTATIONS. In connection with evaluating Qualification Statements submitted to the District, the District's Board of Supervisors ("Board") may elect to require public presentations by no fewer than three (3) Applicants (unless fewer submit) regarding an Applicant's Qualification Statement,approach to the Project,ability to furnish required services for the Project,and any relevant questions for the Applicant. The individual(s) who would be responsible for providing the engineering services and interacting with the District's representatives on a day-to-day basis shall be available at such presentations. The presentations are initially scheduled to occur at the District's September 18, 2019, 8:30 a.m. meeting, to be held at the Key Marco Clubhouse, 505 Whiskey Creek Drive,Marco Island, FL 34145, as well as at such other meeting or meetings as the District's Board may designate(contact the District Manager for time/location,and any adjustments to the date). SECTION 10. EVALUATION OF QUALIFICATION STATEMENTS; NEGOTIATION PROCESS; CONTRACT AWARD. The Board shall review and rank the Applicants based on the information provided 1 6 1 1 A 5 Agenda Page#163 in the Qualification Statements,any interviews with references,any information from public presentations, and any other information generally within the knowledge of the Board or the District's staff,and using the requirements set forth in the CCNA and in this Selection Manual. Chapter 112 of the Florida Statutes will govern any voting conflicts of interest,and as such a voting conflict of interest may arise solely where there is a personal financial interest relating to the contract award. The highest ranked Applicant will be requested to provide a proposal for compensation to be paid under the agreement,and shall enter into contract negotiations.If an agreement cannot be reached between the District and the highest ranked Applicant,negotiations will cease and begin with the next highest ranked Applicant, and if these negotiations are unsuccessful,will continue to the third highest ranked Applicant. In connection with any public presentations,the Board may elect to make an initial ranking of Applicants, select only the top three(or all)Applicants to make public presentations,and then further adjust the rankings based on the presentations,or may adjust the process involving public presentations in its sole discretion. Within fourteen (14) days of the conclusion of any successful contract negotiations, the District and successful Applicant shall enter into an agreement in a form substantially similar to that set forth in the Selection Manual(subject to the terms of this Selection Manual). SECTION 11. BASIS OF AWARD/RIGHT TO REJECT.The District reserves the right to reject any and all Qualification Statements, and waive any informalities or irregularities in Qualification Statements where in the best interests of the District,and as determined by the District's Board in its sole discretion. SECTION 12. MANDATORY AND PERMISSIVE REQUIREMENTS. Notwithstanding anything else within the Selection Manual,the only mandatory requirements of this Selection Manual for Applicants are that each Applicant must(a) be authorized to do business in Florida, and (b) hold all required State and Federal licenses in good standing.All other requirements set forth in the Selection Manual shall be deemed "permissive,"in that an Applicant's failure to meet any requirement described in mandatory terms such as "shall," "will," "mandatory," or similar language does not automatically disqualify the Applicant's Qualification Statement, but instead in the Board's discretion may result in the disqualification of a Qualification Statement or alternatively may be taken into account in the evaluation and scoring of the Qualification Statement. SECTION 13. PROTESTS.Any protest relating to the Selection Manual,including but not limited to protests relating to the Qualification Statement notice,the instructions, the contract form, the scope of work,the evaluation criteria,the evaluation process established in the Selection Manual,or any other issues or items relating to the Selection Manual,must be filed in writing,within seventy-two(72)hours after the Submittal Deadline. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest relating to the aforesaid Selection Manual. Any person who files a notice of protest of any kind shall provide to the District,simultaneous with the filing of the notice,a protest bond with a responsible surety to be approved by the District and in the amount of Five Hundred Dollars($500.00).In the event the protest is successful,the protest bond shall be refunded to the protestor.In the event the protest is unsuccessful,the protest bond shall be applied towards the District's costs,expenses and attorney's fees associated with hearing and defending the protest.In the event that the protest is settled,the protest bond may be applied as set forth in the settlement agreement. No Applicant shall be entitled to recover any costs of Qualification Statement preparation or other participation in the selection process,regardless of the outcome of any protest. 1611A5 Agenda Page#164 SECTION 14. LIMrrATION OF LIABILITY.Nothing herein shall be construed as or constitute a waiver of District's limitations on liability contained in Section 768.28,Florida Statutes,or other statute or law. SECTION 15. PUBLIC RECORDS. The District is a governmental entity, and, accordingly, the Qualification Statements will become public record. That said, Florida law does recognize certain exceptions from the public records laws. In the event that the Applicant believes that any particular portion of the Qualification Statement is exempt from disclosure, the Applicant shall mark the exempt pages as "CONFIDENTIAL—EXEMPT FROM DISCLOSURE." In the event that the District receives a public records request relating to such records,the District will notify the Applicant. In the event that the District reasonably and in good faith believes that the Applicant's information is not confidential or exempt under Florida law,the District may provide the information in response to the request and will not be responsible for any liability,claims, damages or losses arising from such disclosure. In the event that a claim of any kind is filed challenging the confidentiality of the Applicant's information, the District may require the Applicant to indemnify, defend, and hold harmless the District and its staff and representatives from all claims, liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, relating to the claim. SECTION 16. SUBMISSION OF ONLY ONE PROPOSAL.Applicants may be disqualified and their Qualification Statements rejected if the District has reason to believe that collusion may exist among Applicants,the Applicant has defaulted on any previous contract,or is in arrears on any previous or existing contract,or for failure to demonstrate proper licensure and business organization. SECTION 17. FAMILIARITY WITH THE LAW. By submitting a Qualification Statement, the Applicant is assumed to be familiar with all federal,state,and local laws,ordinances,rules and regulations that in any manner affect the work. Ignorance on the part of the Applicant will in no way relieve it from responsibility to perform the work covered by the Applicant in compliance with all such laws,ordinances and regulations. SECTION 18. PUBLIC ENTITY CRIMES. Pursuant to Section 287.133(3)(a),Florida Statutes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a bid,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. Applicant represents that in submitting a Qualification Statement,the Applicant has not been placed on the convicted vendor list within the last 36 months and, in the event that the Applicant is placed on the convicted vendor list,the Applicant shall immediately notify the District whereupon the Applicant may be disqualified. SECTION 19. TABLE OF DEADLINES. For the convenience of the Applicants,the table provided below lists the relevant dates and times for the relevant aforementioned deadlines and events: 1611I5 Agenda Page#165 Event Time Pick-Up Time for Selection Manual 9:00a.m.(EST)on July 26,2019 Deadline for Submission of Questions Regarding 12:OOp.m.(EST)on August 26,2019 Selection Manual Deadline for Submission of Qualification Statement 11:00a.m.(EST)on September 2,2019 and Other Required Materials Deadline for Selection Manual Protests Seventy-two(72)hours after the Submittal Deadline,with a more formal and detailed protest due seven(7)calendar days after the initial notice of protest was filed. Qualification Presentation at Meeting of District's 8:30a.m.(EST)on September 18,2019 Board of Supervisors 1bt1It5 Agenda Page#166 KEY MARCO COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL ENGINEERING SERVICES Collier County,Florida Evaluation Criteria 1) Ability and Adequacy of Professional Personnel (Weight: 20 Points) Consider the capabilities and experience of key personnel within the firm including certification, training,and education;affiliations and memberships with professional organizations;etc. 2) Engineer's Past Performance and Experience (Weight: 25 Points) Experience on projects similar to the Project,and past performance regarding such projects;character, integrity,and reputation of respondent;etc. 3) Project Approach (Weight: 15 Points) Consider the firm's initial strategy for addressing the Project. 4) Geographic Location (Weight: 5 Points) Consider the geographic location of the firm's headquarters, offices and personnel in relation to the project. 5) Ability to Meet Time and Budget Requirements (Weight: 10 Points) Consider the consultant's ability to meet time and budget requirements including staffing levels and past performance on previous projects;etc. 6) Certified Minority Business Enterprise (Weight: 5 Points) Consider whether the firm is a Certified Minority Business Enterprise. Award either all eligible points or none. 7) Recent,Current and Projected Workloads (Weight: 5 Points) Consider the recent,current and projected workloads of the firm. 8) Volume of Work Previously Awarded to Engineer by District (Weight: 5 Points) Consider the desire to diversify the firms that receive work from the District;etc. 9) Financial Capacity (Weight: 10 Points) Consider the firm's financial capacity and insurance levels. APPLICANT'S TOTAL SCORE (100 Points Possible) 161115 Agenda Page#167 KEY MARCO COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL ENGINEERING SERVICES Collier County,Florida Architect-Engineer Oualifications,Standard Form 330 (OMB No.9000-0157,Expires 12/31/2020) 1 6 I 1 A 5 Agenda Page#168 ARCHITECT-ENGINEER QUALIFICATIONS OMB Control Number: 9000-0157 Expiration Date: 12/31/2020 Paperwork Reduction Act Statement•live information collection meets the requirements of 44 USC§3507,es amended by section 2 of the Paperwork Reduction Ad of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget(OMB)control number. The OMB control number for this collection is 9000.0157 We estimate that it will take 29 hours(25 hours for part 1 and 4 hours for Part 2)to read the instructions gather the facts,and answer the questions. Send only comments relating to our time estimate,including suggestions for reducing this burden,or any other aspects of this collection of information to General Services Administration,Regulatory Secretariat Division(M1V1C(3),1800 F Street,NW,Washington,DC 20405, PURPOSE DEFINITIONS Federal agencies use this form to obtain information from Architect-Engineer Services: Defined in FAR 2.101. architect-engineer(A-E)firms about their professional qualifications. Federal agencies select firms for A-E contracts on Branch Office: A geographically distinct place of business or the basis of professional qualifications as required by 40 U.S.C. subsidiary office of a firm that has a key role on the team. chapter 11,Selection of Architects Engineers and Part 36 of the Federal Acquisition Regulation(FAR). Discipline: Primary technical capabilities of key personnel,as The Selection of Architects and Engineers statute requires the evidenced by academic degree, professional registration, public announcement of requirements for A-E services(with certification,and/or extensive experience. some exceptions provided by other statutes).and the selection of at least three of the most highly qualified firms based on Firm: Defined in FAR 36.102. demonstrated competence and professional qualifications according to specific criteria published in the announcement. Key Personnel: Individuals who will have major contract The Act then requires the negotiation of a contract at a fair and responsibilities and/or provide unusual or unique expertise. reasonable price starting first with the most highly qualified firm. The information used to evaluate firms is from this form and other SPECIFIC INSTRUCTIONS sources,including performance evaluations,any additional data requested by the agency,and interviews with the most highly Part I-Contract-Specific Qualifications qualified firms and their references. Section A.Contract Information. GENERAL INSTRUCTIONS 1. Title and Location. Enter the title and location of the contract for which this form is being submitted,exactly as shown Part I presents the qualifications for a specific contract, in the public announcement or agency request. Part II presents the general qualifications of a firm or a specific 2, Public Notice Date. Enter the posted date of the agency's Part office of a firgem. Part II has two uses: notice on the Federal Business Opportunity website branc (FedBizOpps), other form of public announcement or agency request for this contract. 1. An A-E firm may submit Part II to the appropriate central, regional or local office of each Federal agency to be kept on file. 3. Solicitation or Project Number. Enter the agency's A public announcement is not required for certain contracts,and solicitation number and/or project number, if applicable, agencies may use Part II as a basis for selecting at least three of exactly as shown in the public announcement or agency request the most highly qualified firms for discussions prior to requesting for this contract. submission of Part I. Firms are encouraged to update Part II on file with agency offices,as appropriate,according to FAR Part Section B. Architect-Engineer Point of Contact. 36. If a firm has branch offices,submit a separate Part II for each branch office seeking work, 4.8. Name. Title, Name of Firm. Telephone Number, Fax (Facsimile) Number and E-mail (Electronic Mail) Address. 2. Prepare a separate Part II for each firm that will be part of Provide information for a representative of the prime contractor the team proposed for a specific contract and submitted with Part or joint venture that the agency can contact for additional I. If a firm has branch offices,submit a separate Part II for each information, branch office that has a key role on the team. INDIVIDUAL AGENCY INSTRUCTIONS Individual agencies may supplement these instructions. For example,they may limit the number of projects or number of pages submitted in Part I in response to a public announcement for a particular project. Carefully comply with any agency instructions when preparing and submitting this form. Be as concise as possible and provide only the information requested by the agency. AUTHOR/ZED FOR LOCAL REPRODUCTION STANDARD FORM 330(REV.8/2016)PAGE 1 OF INSTRUCTIONS Prescribed by GSA-FAR(48 CFR)53.238-2(b) 1611A5 Agenda Page#169 Section C. Proposed Team. 19. Relevant Projects. Provide information on up to five projects in which the person had a significant role that 9-11. Firm Name,Address,and Role in This Contract demonstrates the person's capability relevant to her/his proposed Provide the contractual relationship,name,full mailing address, role in this contract. These projects do not necessarily have to and a brief description of the role of each firm that will be be any of the projects presented in Section F for the project team involved in performance of this contract. List the prime if the person was not involved in any of those projects or the contractor or joint venture partners first. If a firm has branch person worked on other projects that were more relevant than offices,indicate each individual branch office that will have a key the team projects in Section F. Use the check box provided to role on the team. The named subcontractors and outside indicate if the project was performed with any office of the current associates or consultants must be used,and any change must firm. If any of the professional services or construction projects be approved by the contracting officer.(See FAR Part 52 Clause are not complete,leave Year Completed blank and indicate the "Subcontractors and Outside Associates and Consultants status in Brief Description and Specific Role(block(3)). (Architect-Engineer Services)"). Attach an additional sheet in the same format as Section C if needed. Section F. Example Projects Which Best Illustrate Proposed Team's Qualifications for this Contract. Section D. Organizational Chart of Proposed Team. Select projects where multiple team members worked As an attachment after Section C,present an organizational together,if possible,that demonstrate the team's capability to chart of the proposed team showing the names and roles of all perform work similar to that required for this contract. Complete key personnel listed in Section E and the firm they are one Section F for each project. Present ten projects,unless associated with as listed in Section C. otherwise specified by the agency. Complete the following blocks for each project: Section E. Resumes of Key Personnel Proposed for this Contract. 20. Example Project Key Number. Start with"1"for the first project and number consecutively. Complete this section for each key person who will participate in this contract. Group by firm,with personnel of the 21. Title and Location. Title and location of project or prime contractor or joint venture partner firms first. The following contract. For an indefinite delivery contract,the location is the blocks must be completed for each resume: geographic scope of the contract. 12. Name. Self-explanatory. 22. Year Completed. Enter the year completed of the professional services(such as planning,engineering study, 13. Role in this contract. Self-explanatory, design,or surveying),and/or the year completed of construction, if applicable. If any of the professional services or the 14. Years Experience. Total years of relevant experience construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description of Project and (block 14a),and years of relevant experience with current firm, Relevance to this Contract(block 24). but not necessarily the same branch office(block 14b). 15. Firm Name and Location. Name,city and state of the 23a. Project Owner. Project owner or user,such as a firm where the person currently works,which must correspond government agency or installation,an institution,a corporation or with one of the firms(or branch office of a firm,if appropriate) private individual. listed in Section C. 23b. Point of Contact Name. Provide name of a person 16. Education. Provide information on the highest relevant associated with the project owner or the organization which academic degree(s)received. Indicate the area(s)of contracted for the professional services,who is very familiar with the project and the firm's(or firms')performance. specialization for each degree. 17. Current Professional Registration. Provide information 23c. Point of Contact Telephone Number. Self-explanatory. on current relevant professional registration(s)in a State or possession of the United States,Puerto Rico,or the District of 24. Brief Description of Project and Relevance to this Columbia according to FAR Part 36. Contract. Indicate scope,size,cost,principal elements and special features of the project. Discuss the relevance of the 18. Other Professional Qualifications. Provide information example project to this contract. Enter any other information on any other professional qualifications relating to this contract, requested by the agency for each example project. such as education,professional registration,publications, organizational memberships,certifications,training,awards,and foreign language capabilities. STANDARD FORM 330(REV.8/2016) PAGE 2 OF INSTRUCTIONS 1 6 1 1 A 5 Agenda Page#170 25. Firms from Section C Involved with this Project. Indicate 29. Example Projects Key. List the key numbers and titles of which firms(or branch offices, if appropnate)on the project team the example projects in the same order as they appear in Section were involved in the example project.and their roles. List in the F. same order as Section C. Section H. Additional Information. Section G. Key Personnel Participation in Example Projects. 30. Use this section to provide additional information This matrix is intended to graphically depict which key specifically requested by the agency or to address selection personnel identified in Section E worked on the example projects criteria that are not covered by the information provided in listed in Section F. Complete the following blocks(see example Sections A-G. below). Section I. Authorized Representative. 26.and 27. Names of Key Personnel and Role in this Contract. List the names of the key personnel and their 31.and 32. Signature of Authorized Representative and proposed roles in this contract in the same order as they appear Date. An authorized representative of a Joint venture or the In Section E. prime contractor must sign and date the completed form. Signing attests that the information provided is current and 28. Example Projects Listed in Section F. In the column factual,and that all firms on the proposed team agree to work on under each project key number(see block 29)and for each key the project. Joint ventures selected for negotiations must make person,place an"X"under the project key number for available a statement of participation by a principal of each participation in the same or similar role. member of the joint venture. 33. Name and Title. Self-explanatory. SAMPLE ENTRIES FOR SECTION G (MATRIX) 26. NAMES OF KEY 27. ROLE IN THIS 28. EXAMPLE PROJECTS LISTED IN SECTION F PERSONNEL CONTRACT (Fill in"Example Projects Key"section below first.before (From Section E, (From Section E, completing table. Place'X"under project key number for Block 12) Block 13) participation in same or similar role.) 1 2 3 4 5 6 7 8 9 10 X Jane A. Smith Chief Architect XXXX Joseph B. Williams Chief Mechanical Engineer Tara C. Donovan Chief Electricial Engineer X X X 29. EXAMPLE PROJECTS KEY NUMBER TITLE OF EXAMPLE PROJECT(From Section F) NUMBER TITLE OF EXAMPLE PROJECT(From Section F) 1 Federal Courth.'.use, Denver, CO 6 XYZ Corporation Headquarters, Boston, MA 2 Justin J. Wilson Federal Building, 7 Founder's Museum, Newport, RI Baton Rouge, LA STANDARD FORM 330(REV.812016) PAGE 3 OF INSTRUCTIONS 1 6 1 1 A 5 Agenda Page#171 Part II-General Qualifications See the"General Instructions"on page 1 for firms w.th branch 9. Employees by Discipline, Use the relevant disciplines and offices. Prepare Part II for the specific branch office seeking associated function codes shown at the end of these instructions work if the firm has branch offices. and list in the same numerical order. After the listed disciplines, write in any additional disciplines and leave the function code 1. Solicitation Number. If Part II is submitted for a specific blank. List no more than 20 disciplines. Group remaining contract,insert the agency's solicitation number and/or project employees under"Other Employees"in column b. Each person number,if applicable,exactly as shown in the public can be counted only once according to his/her primary function. announcement or agency request. If Part II is prepared for a firm(including all branch offices).enter the number of employees by disciplines in column c(1). If Part II 2a-2e. Firm(or Branch Office)Name and Address. Self- is prepared for a branch office,enter the number of employees explanatory. by discipline in column c(2)and for the firm in column c(1). 3. Year Established. Enter the year the firm(or branch 10. Profile of Firm's Experience and Annual Average office,if appropriate)was established under the current name. Revenue for Last 5 Years. Complete this block for the firm or branch office for which this Part II is prepared. Enter the 4. Unique Entity Identifier. Insert the unique entity identifier experience categories which most accurately reflect the firm's issued by the entity designated at SAM. See FAR part 4.6. technical capabilities and project experience. Use the relevant experience categories and associated profile codes shown at the 5. Ownership_ end of these instructions,and list in the same numerical order. After the listed experience categories,write in any unlisted a.Type. Enter the type of ownership or legal structure of the relevant project experience categories and leave the profile frm(sole proprietor,partnership,corporation.joint venture etc.). codes blank, For each type of experience,enter the appropriate revenue index number to reflect the professional services b.Small Business Status. Refer to the North American revenues received annually(averaged over the last 5 years)by Industry Classification System(NA1CS)code in the public the firm or branch office for performing that type of work. A announcement,and indicate if the firm is a small business particular project may be identified with one experience category according to the current sze standard for that NAICS code(for or it may be broken into components,as best reflects the example,Engineering Services(part of NAICS 541330), capabilities and types of work performed by the firm. However, Architectural Services(NAICS 541310),Surveying and Mapping do not double count the revenues received on a particular Services(NAICS 541370)). The small business categories and project. the intemet website for the NAICS codes appear in FAR part 19. Contact the requesting agency for any questions. Contact your 11. Annual Average Professional Services Revenues of Firm local U.S.Small Business Administration office for any questions for Last 3 Years. Complete this block for the firm or branch office regarding Business Status. for which this Part II is prepared. Enter the appropriate revenue index numbers to reflect the professional services revenues 6a-6c. Point of Contact. Provide this information for a received annually(averaged over the last 3 years)by the firm or representative of the firm that the agency can contact for branch office, Indicate Federal work(performed directly for the additional information. The representative must be empowered Federal Government,either as the prime contractor or to speak on contractual and policy matters. subcontractor), non-Federal work(all other domestic and foreign work, including Federally-assisted projects),and the total. If the 7. Name of Firm. Enter the name of the firm if Part II is firm has been in existence for less than 3 years,see the prepared for a branch office. definition for"Annual Receipts"under FAR 19.101. 8a-8c, Former Firm Names Indicate any other previous 12. Authorized Representative. An authorized names for the firm(or branch office)during the last six years. representative of the firm or branch office must sign and date the Insert the year that this corporate name change was effective completed form. Signing attests that the information provided is and the associated unique entity identifier. This information is current and factual. Provide the name and title of the authorized used to review past performance on Federal contracts. representative who signed the form. STANDARD FORM 330(REV.812016) PAGE 4 OF INSTRUCTIONS 16 1 1A 5 Agenda Page#172 List of Disciplines (Function Codes) Code Description Code Description 01 Acoustical Engineer 32 Hydraulic Engineer 02 Administrative 33 Hydrographic Surveyor 03 Aerial Photographer 34 Hydrologist 04 Aeronautical Engineer 35 Industrial Engineer 05 Archeologist 36 Industrial Hygienist 06 Architect 37 Interior Designer 07 Biologist 38 Land Surveyor 08 CARD Technician 39 Landscape Architect 09 Cartographer 40 Materials Engineer 10 Chemical Engineer 41 Materials Handling Engineer 11 Chemist 42 Mechanical Engineer 12 Civil Engineer 43 Mining Engineer 13 Communications Engineer 44 Oceanographer 14 Computer Programmer 45 Photo Interpreter 15 Construction Inspector 46 Photogrammetrist 16 Construction Manager 47 Planner: Urban/Regional 17 Corrosion Engineer 48 Project Manager 18 Cost Engineer/Estimator 49 Remote Sensing Specialist 19 Ecologist 50 Risk Assessor 20 Economist 51 Safety/Occupational Health Engineer 21 Electrical Engineer 52 Sanitary Engineer 22 Electronics Engineer 53 Scheduler 23 Environmental Engineer 54 Security Specialist 24 Environmental Scientist 55 Soils Engineer 25 Fire Protection Engineer 56 Specifications Writer 26 Forensic Engineer 57 Structural Engineer 27 Foundation/Geotechnical Engineer 58 Technician/Analyst 28 Geodetic Surveyor 59 Toxicologist 29 Geographic Information System Specialist 60 Transportation Engineer 30 Geologist 61 Value Engineer 31 Health Facility Planner 62 Water Resources Engineer STANDARD FORM 330(REV.812016) PAGE 5 OF INSTRUCTIONS j61IIt Agenda Page#173 List of Experience Categories (Profile Codes) Code Description Code Description A01 Acoustics,Noise Abatement E01 Ecological&Archeological Investigations A02 Aerial Photography Airborne Data and Imagery E02 Educational Facilities;Classrooms Collection and Analysis E03 Electrical Studies and Design A03 Agricultural Development;Grain Storage,Fami Mechanization E04 Electronics A04 Air Pollution Control E05 Elevators;Escalators;People-Movers A05 Airports;Navaids;Airport Lighting,Aircraft Fueling E06 Embassies and Chanceries A06 Airports;Terminals and Hangars;Freight Handling E07 Energy Conservation;New Energy Sources A07 Arctic Facilities £08 Engineering Economics A08 Animal Facilities E09 Environmental Impact Studies Assessments or Statements A09 Anti-Terrorism/Force Protection El0 Environmental and Natural Resource A10 Asbestos Abatement Mapping All Auditoriums&Theaters El1 Environmental Planning Al2 Automation,Controls, Instrumentation E12 Environmental Remediation El3 Environmental Testing and Analysis B01 Barracks;Dormitories B02 Bridges F01 Fallout Shelters;Blast-Resistant Design F02 Field Houses;Gyms;Stadiums C01 Cartography F03 Fire Protection CO2 Cemeteries(Planning&Relocation) F04 Fisheries;Fish ladders CO3 Charting:Nautical and Aeronautical F05 Forensic Engineering F06 Forestry&Forest products C04 Chemical Processing&Storage C05 Child Care/Development Facilities GOt Garages;Vehicle Maintenance Facilities; C06 Churches:Chapels Parking Decks C07 Coastal Engineering G02 Gas Systems(Propane;Natural,Etc.) C08 Codes;Standards;Ordinances G03 Geodetic Surveying:Ground and Air-borne C09 Cold Storage;Refrigeration and Fast Freeze G04 Geographic Information System Services: C10 Commercial Building(low rise);Shopping Centers Development,Analysis,and Data Collection C11 Community Facilities G05 Geospatial Data Conversion:Scanning, C12 Communications Systems;TV;Microwave Digitizing,Compilation,Attributing,Scribing, C13 Computer Facilities;Computer Service Drafting C14 Conservation and Resource Management GO6 Graphic Design C15 Construction Management C16 Construction Surveying H01 Harbors;Jetties;Piers,Ship Terminal Facilities C17 Corrosion Control;Cathodic Protection; Electrolysis H02 Hazardous Materials Handling and Storage C18 Cost Estimating;Cost Engineering and H03 Hazardous,Toxic,Radioactive Waste Analysis,Parametric Costing,Forecasting Remediation C19 Cryogenic Facilities H04 Heating;Ventilating;Air Conditioning 1105 Health Systems Planning D01 Dams{Concrete;Arch) 1106 Highrise;Air-Rights-Type Buildings D02 Dams{Earth;Rock);Dikes, Levees 1107 Highways;Streets;Airfield Paving; Parking Lots D03 Desalinization(Process&Facilities) HOS Historical Preservation D04 Design-Build-Preparation of Requests for Proposals H09 Hospital&Medical Facilities D05 Digital Elevation and Terrain Model Development H10 Hotels;Motels D06 Digital Orthophotography H11 Housing (Residential,Multi-Family; D07 Dining Halls;Clubs;Restaurants Apartments;Condominiums) D08 Dredging Studies and Design 1112 Hydraulics&Pneumatics H13 Hydrographic Surveying STANDARD FORM 330(REV.812016) PAGE 6 OF INSTRUCTIONS 1611x5 Agenda Page#174 List of Experience Categories(Profile Codes continued) Code Description Code Description 101 Industrial Buildings;Manufacturing Plants P09 Product,Machine Equipment Design 102 Industrial Processes;Quality Control P10 Pneumatic Structures,Air-Support Buildings 103 Industrial Waste Treatment P11 Postal Facilities 104 Intelligent Transportation Systems P12 Power Generation,Transmission,Distribution 105 Interior Design;Space Planning P13 Public Safety Facilities 106 Irrigation;Drainage RO1 Radar;Sonar;Radio&Radar Telescopes J01 Judicial and Courtroom Facilities R02 Radio Frequency Systems&Shieldings LO1 Laboratories;Medical Research Facilities R03 Railroad;Rapid Transit L02 Land Surveying R04 Recreation Facilities(Parks,Marinas,Etc.) L03 Landscape Architecture R05 Refrigeration Plants/Systems L04 Libraries;Museums;Galleries ROB Rehabilitation(Buildings;Structures;Facilities) L05 Lighting(Interior;Display;Theater,Etc.) R07 Remote Sensing LO6 Lighting(Exteriors;Streets, Memorials; R08 Research Facilities Athletic Fields,Etc.) R09 Resources Recovery;Recycling MO1 Mapping Location/Addressing Systems R10 Risk Analysis M02 Materials Handling Systems;Conveyors;Sorters R11 Rivers;Canals;Waterways;Flood Control M03 Metallurgy R12 Roofing M04 Microclimatology;Tropical Engineering SO1 Safety Engineering;Accident Studies;OSHA M05 Military Design Standards Studies MO6 Mining&Mineralogy SO2 Security Systems;Intruder&Smoke Detection M07 Missile Facilities(Silos;Fuels;Transport) S03 Seismic Designs&Studies MOB Modular Systems Design;Pre-Fabricated Structures or SO4 Sewage Collection,Treatment and Disposal Components SO5 Soils&Geologic Studies;Foundations SO6 Solar Energy Utilization NO1 Naval Architecture;Off-Shore Platforms S07 Solid Wastes;Incineration;Landfill NO2 Navigation Structures;Locks S08 Special Environments;Clean Rooms,Etc. NO3 Nuclear Facilities;Nuclear Shielding S09 Structural Design;Special Structures 001 Office Buildings;Industrial Parks S10 Surveying;Platting;Mapping;Flood 002 Oceanographic Engineering Plain Studies 003 Ordnance;Munitions;Special Weapons S11 Sustainable Design S12 Swimming Pools P01 Petroleum Exploration;Refining S13 Storm Water Handling&Facilities P02 Petroleum and Fuel(Storage and Distribution) TO1 Telephone Systems(Rural;Mobile;intercom, P03 Photogrammetry Etc.) PO4 Pipelines(Cross-Country-Liquid&Gas) T02 Testing&Inspection Services P05 Planning(Community,Regional,Areawide and State) T03 Traffic&Transportation Engineering T04 Topographic Surveying and Mapping P06 Planning(Site,Installation,and Project) T05 Towers(Self-Supporting&Guyed Systems) P07 Plumbing&Piping Design TO6 Tunnels&Subways P08 Prisons&Correctional Facilities STANDARD FORM 330(REV.8/2016) PAGE 7 OF INSTRUCTIONS 161 IAf-. Agenda Page#175 List of Experience Categories (Profile Codes continued) Code Description U01 Unexploded Ordnance Remediation UO2 Urban Renewals;Community Development UO3 Utilities(Gas and Steam) V01 Value Analysis;Life-Cycle Costing W01 Warehouses&Depots W02 Water Resources;Hydrology;Ground Water W03 Water Supply;Treatment and Distribution W04 Wind Tunnels;Research/Testing Facilities Design Z01 Zoning;Land Use Studies STANDARD FORM 330(REV.8/2016) PAGE 8 OF INSTRUCTIONS 16 1 1A 5 Agenda Page#176 ARCHITECT - ENGINEER QUALIFICATIONS PART I-CONTRACT-SPECIFIC QUALIFICATIONS A. CONTRACT INFORMATION 1. TITLE AND LOCATION (City and Slate) 2. PUBLIC NOTICE DATE 3. SOLICITATION OR PROJECT NUMBER B. ARCHITECT-ENGINEER POINT OF CONTACT 4. NAME AND TITLE 5. NAME OF FIRM 6, TELEPHONE NUMBER 7, FAX NUMBER B. EMAIL ADDRESS C. PROPOSED TEAM (Complete this section for the prime contractor and all key subcontractors.) (Check) �c�s �tFA 9. FIRM NAME 10. ADDRESS 11. ROLE IN THIS CONTRACT c 0 cu a. ❑CHECK IF BRANCH OFFICE b. LI CHECK IF BRANCH OFFICE C. {� UCHECK IF BRANCH OFFICE d. ❑CHECK IF BRANCH OFFICE e. ❑CHECK IF BRANCH OFFICE t. ❑CHECK IF BRANCH OFFICE D. ORGANIZATIONAL CHART OF PROPOSED TEAM ❑ (Attached) AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330(REV.8/2016) 16 $ 1A5 Agenda Page#177 E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE a.TOTAL b.WITH CURRENT FIRM 15. FIRM NAME AND LOCATION (City and State) 16. EDUCATION(Degree and Specialization) 17 CURRENT PROFESSIONAL REGISTRATION(Slate and Discipline) 18. OTHER PROFESSIONAL QUALIFICATIONS(Publications.Organizations.Training.Awards.etc.) 19. RELEVANT PROJECTS (11 TITLE AND LOCATION(City and State) (2)YEAR COMPI ETED PROFESSIONAL SERVICES CONSTRUCTION(If applcable) (3)BRIEF DESCRIPTION(Brief scope.size cost etc.)AND SPECIFIC ROLE 0 Check if project performed with current firm a. (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION(If applicable) (3)BRIEF DESCRIPTION(Brief scope size.cost etc.)AND SPECIFIC ROLE ❑Check if project performed with current firm b. (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION(if eppicable) (3)BRIEF DESCRIPTION(Brief scope.size.cost.etc.)AND SPECIFIC ROLE El Check if project performed with current firm c. (1)TITLE AND LOCATION(City and Stale) (2)YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION(If applicable) d.(3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE Check if project performed with current firm (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION(If applicable) 9 (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE [j Check if project performed with current firm STANDARD FORM 330(REV.8/2016)PAGE 2 1611A5 Agenda Page#178 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21. TITLE AND LOCATION(City and State) 22. YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION(If applicable) 23. PROJECT OWNER'S INFORMATION a PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope,size,and cost) 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. (1)FIRM NAME (2)FIRM LOCATION(C1),and State) (31 ROLE b. Ill FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE C. (1)FIRM NAME (2)FIRM LOCATION(City end Slate) (3)ROLE d. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE e. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE f. STANDARD FORM 330(REV.8/2016)PAGE 3 161I, A5 Agenda Page#179 G. KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS 26. NAMES OF KEY 27. ROLE IN THIS 28. EXAMPLE PROJECTS LISTED IN SECTION F PERSONNEL CONTRACT (Fill in"Example Projects Key"section below before completing table. (From Section E,Block 12) (From Section E,Block 13) Place'X"under project key number for participation in same or similar role) 1 2 3 4 5 6 7 8 9 10 29. EXAMPLE PROJECTS KEY NUMBER TITLE OF EXAMPLE PROJECT(From Section F) NUMBER TITLE OF EXAMPLE PROJECT(From Section F) 1 6 2 7 3 8 4 9 5 10 STANDARD FORM 330(REV.8/2016)PAGE 4 1611A5 Agenda Page#180 H. ADDITIONAL INFORMATION 30. PROVIDE ANY ADDITIONAL INFORMATION REQUESTED BY THE AGENCY ATTACH ADDITIONAL SHEETS AS NEEDED. I. AUTHORIZED REPRESENTATIVE The foregoing is a statement of facts. 31. SIGNATURE 32. DATE 33. NAME AND TITLE STANDARD FORM 330(REV.8/2016)PAGE 5 1 6 1 1 A 5 Agenda Page#181 1. SOLICITATION NUMBER()f any) ARCHITECT-ENGINEER QUALIFICATIONS PART II-GENERAL QUALIFICATIONS (if a firm has branch offices, complete for each specific branch office seeking work.) 2a. FIRM{or Branch(Ace)NAME 3. YEAR ESTABLISHED 4. UNIQUE ENTITY IDENTIFIER 2b. STREET 5. OWNERSHIP a.TYPE 2c. CITY 2d. STATE 2e. ZIP CODE b SMALL BUSINESS STATUS 6a. POINT OF CONTACT NAME AND TITLE 7. NAME OF FIRM(If Block 2e is a Branch Office) Bb, TELEPHONE NUMBER 6c. E-MAIL ADDRESS 8a. FORMER FIRM NAME(S)(If any) 8b. YEAR ESTABLISHED 8c. UNIQUE ENTITY IDENTIFIER 9. EMPLOYEES BY DISCIPLINE 10. PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS a.Function c.Number of Employees a.Profile c.Revenue Index b.Discipline b.Experience Number Code (1)FIRM (2)BRANCH Code lute below) Other Employees Total 11. ANNUAL AVERAGE PROFESSIONAL PROFESSIONAL SERVICES REVENUE INDEX NUMBER SERVICES REVENUES OF FIRM FOR LAST 3 YEARS 1. Less than$100,000 6. $2 million to less than$5 million (insert revenue index number shown at right) 2. $100,000 to less than$250,000 7. $5 million to less than$10 million a. Federal Work 3. $250,000 to less than$500,000 8, $10 million to less than$25 million b. Non-federal Work 4. $500,000 to less than$1 million 9. $25 million to less than$50 million c.Total Work 5. $1 million to less than$2 million 10. $50 million or greater 12. AUTHORIZED REPRESENTATIVE The foregoing is a statement of facts. a.SIGNATURE b.DATE c.NAME AND TITLE STANDARD FORM 330(REV.8)2016)PAGE 6 1611A5 Agenda Page#182 AFFIDAVIT OF ACKNOWLEDGMENTS STATE OF COUNTY OF Before me,the undersigned authority, appeared the affiant, ,and having taken an oath,affiant,based on personal knowledge,deposes and states: 1. I am over eighteen(18)years of age and competent to testify as to the matters contained herein. I serve in the capacity of for ("Applicant"),and am authorized to make this Affidavit of Acknowledgments on behalf of Applicant. 2. I assisted with the preparation of, and have reviewed, the Applicant's Qualification Statement("Qualification Statement")provided in response to the Key Marco Community Development District Request for Qualifications for Professional Engineering Services.All of the information provided therein is full and complete, and truthful and accurate. I understand that intentional inclusion of false, deceptive or fraudulent statements, or the intentional failure to include full and complete answers, may constitute fraud; and,that the District may consider such action on the part of the Applicant to constitute good cause for rejection of the Qualification Statement. 3. I do hereby certify that the Applicant has submitted only a single Qualification Statement and has not, either directly or indirectly, participated in collusion relating to the submission of the Qualification Statement. 4. The Applicant agrees through submission of the Qualification Statement to honor its Qualification Statement for one hundred and twenty (120) days from the opening of the Qualification Statements,and if awarded the contract on the basis of this Qualification Statement and further negotiations with the District,to enter into and execute the contract in a form substantially similar to that included in the Selection Manual. 5. The Applicant acknowledges the receipt of the complete Selection Manual as provided by the District and as described in the Selection Manual's Table of Contents,and,to the extent that Addendums have been issued,the receipt of the following Addendum No.'s: 6. By signing below,and by not filing a protest within the seventy-two(72)hour period after the Submittal Deadline, the Applicant acknowledges that (i) the Applicant has read, understood, and accepted the Selection Manual; (ii) the Applicant has had an opportunity to consult with legal counsel regarding the Selection Manual; (iii)the Applicant has agreed to the terms of the Selection Manual; and (iv)the Applicant has waived any right to challenge any matter relating to the Selection Manual,including but not limited to any protest relating to the Qualification Statement notice,instructions,the contract form, the scope of work,the evaluation criteria,the evaluation process established in the Selection Manual, or any other issues or items relating to the Selection Manual. 7. The Applicant authorizes and requests any person, firm or corporation to furnish any pertinent information requested by the Key Marco Community Development District, or its authorized agents, deemed necessary to verify the statements made in the Qualification Statement, or regarding the ability,standing,integrity,quality of performance,efficiency,and general reputation of the Applicant. Under penalties of perjury under the laws of the State of Florida, I declare that I have read the foregoing Affidavit of Acknowledgments and that the foregoing is true and correct. 161145 Agenda Page#183 Dated this day of ,2019. Applicant: By: Title: STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of ,2019, by of , who is personally known to me or who has produced as identification,and did[ ]or did not[ ]take the oath. Notary Public,State of Florida Print Name: Commission No.: My Commission Expires: 1 6 I 1 A 5 Agenda Page#184 SWORN STATEMENT UNDER SECTION 287.133, FLORIDA STATUTES,REGARDING PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OFA NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submitted to Key Marco Community Development District. 1. I am over eighteen(18)years of age and competent to testify as to the matters contained herein. I serve in the capacity of for ("Applicant"),and am authorized to make this Sworn Statement on behalf of Applicant. 2. Applicant's business address is 3. Applicant's Federal Employer Identification Number(FEIN)is (If the Applicant has no FEIN, include the Social Security Number of the individual signing this sworn statement: .) 4. I understand that a "public entity crime" as defined in Section 287.133(1)(g), Florida Statutes, means"a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid,proposal,reply, or contract for goods or services,any lease for real property,or any contract for the construction or repair of a public building or public work, involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy,or material misrepresentation." 5. 1 understand that"convicted"or"conviction"as defined in Section 287.133(1)(b),Florida Statutes, means"a finding of guilt or a conviction of a public entity crime,with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989,as a result of jury verdict,nonjury trial,or entry of a plea of guilty or nolo contendere." 6. I understand that an "affiliate"as defined in Section 287.133(1)(a),Florida Statutes,means: A predecessor or successor of a person convicted of a public entity crime; or An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners,shareholders,employees,members,and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 1 6 1 I A 5 Agenda Page#185 7. I understand that a "person" as defined in Section 287.133(1)(e), Florida Statutes, means "any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term `person'includes those officers,directors,executives,partners,shareholders,employees,members, and agents who are active in management of an entity." 8. Based on information and belief,the statement which I have marked below is true in relation to the Applicant submitting this sworn statement.(Please indicate which statement applies.) Neither the entity submitting this sworn statement,nor any officers,directors,executives, partners,shareholders,employees,members,or agents who are active in management of the entity, nor any affiliate of the entity, have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives,partners, shareholders, employees, members or agents who are active in management of the entity or an affiliate of the entity, has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND(please indicate which additional statement applies): There has been a proceeding concerning the conviction before an Administrative Law Judge of the State of Florida, Division of Administrative Hearings. The final order entered by the Administrative Law Judge did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before an Administrative Law Judge of the State of Florida, Division of Administrative Hearings. The final order entered by the Administrative Law Judge determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Florida Department of Management Services.) (Signatures on Following Page) 161 . A5 Agenda Page#186 Under penalties of perjury under the laws of the State of Florida, 1 declare that I have read the foregoing Sworn Statement under Section 287.133, Florida Statutes, Regarding Public Entity Crimes and all of the information provided is true and correct. Dated this day of _ ,2019. Applicant: By: Title: STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of ,2019, by of , who is personally known to me or who has produced as identification,and did[ ]or did not[ ]take the oath. Notary Public,State of Florida Print Name: Commission No.: My Commission Expires: 161145 Agenda Page#187 KEY MARCO COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL ENGINEERING SERVICES Collier County,Florida Form of Contract 611A5 Agenda Page#188 AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES THIS AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES (this "Agreement")is made and entered into effective this day of , 2017, by and between KEY MARCO COMMUNITY DEVELOPMENT DISTRICT,a local unit of special-purpose government established pursuant to Chapter 190,Florida Statutes(the"District")and ,a Florida corporation(the"Engineer"). RECITALS WHEREAS,the District is a local unit of special purpose government established pursuant to the Uniform Community Development District Act of 1980,as codified in Chapter 190,Florida Statutes, by ordinance of the City Council of the City of Bonita Springs,Florida;and WHEREAS,the District is authorized to plan,acquire and/or maintain improvements,facilities and services in conjunction with the development and maintenance of the lands within the District;and WHEREAS, pursuant to Sections 190.033 and 287.055,Florida Statutes,the District solicited qualifications from qualified firms and individuals to provide professional engineering services to the District on a continuing basis;and WHEREAS,Engineer submitted a proposal to serve in this capacity;and WHEREAS,the District's Board of Supervisors ranked Engineer as the most qualified firm to provide professional engineering services for the District and authorized the negotiation of a contract pursuant to Section 287.055, Florida Statutes;and WHEREAS, the District intends to employ Engineer to perform engineering, construction administration, environmental management and permitting, financial and economic studies, as defined by a separate work authorization or work authorizations;and WHEREAS,the Engineer shall serve as District's professional representative in each service or project to which this Agreement applies and will give consultation and advice to the District during performance of these services. NOW, THEREFORE, for and in consideration of the mutual covenants herein contained,the acts and deeds to be performed by the parties hereto and the payments by the District to the Engineer of the sums of money herein specified,it is mutually covenanted and agreed as follows: ARTICLE 1. INCORPORATION OF RECITALS. The recitals stated above are true and correct and are incorporated by reference herein as a material part of this Agreement. ARTICLE 2. SCOPE OF SERVICES. A. The Engineer will provide general engineering services,including: 1. Preparation of any necessary reports and attendance at meetings of the District's Board of Supervisors. 1 16t1A5 Agenda Page#189 2. Assisting in meeting with necessary parties involving bond issues, special reports,feasibility studies or other tasks. 3. Providing professional engineering services including but not limited to review and execution of documents under the District's Trust Indentures and monitoring of District projects. 4. Any other items requested by the Board of Supervisors. B. Engineer shall, when authorized by the Board, provide general services related to construction of any District projects including,but not limited to: 1. Periodic visits to the site, or full time construction management of District projects,as directed by District. 2. Processing of contractor's pay estimates. 3. Preparation of,and/or assistance with,the preparation of work authorizations, requisitions, change orders and acquisitions for review by the District Manager,District Counsel and the Board. 4. Final inspection and requested certificates for construction including the final certificate of construction. 5. Consultation and advice during construction, including performing all roles and actions required of any construction contract between District and any contractor(s) in which Engineer is named as owner's representative or "Engineer." 6. Any other activity related to construction as authorized by the Board. C. With respect to maintenance of the facilities,Engineer shall render such services as authorized by the Board. ARTICLE 3. METHOD OF AUTHORIZATION. A. Each service or project shall be authorized in writing by the District. The written authorization shall be incorporated in a work authorization which shall include the scope of services, compensation, project schedule, and special provisions or conditions specific to the service or project bring authorized ("Work Authorization"). Authorization of services or projects under this Agreement shall be at the sole option of the District. B. Engineer shall perform its obligations under this Agreement as expeditiously and efficiently as are consistent with professional skill and care and the orderly progress of the construction of the District's facilities and improvements and meet such project schedules as may be developed by District and consistent with information provided to Engineer by District and applicable government agencies. Engineer agrees that all services shall be provided in such a manner as to meet District's reasonable expectation and to provide Engineer's best efforts to ensure the timely progression of the work being performed by the District. 2 161IA5 Agenda Page#1 90 ARTICLE 4. COMPENSATION. It is understood and agreed that the payment of compensation for services under this Agreement shall be stipulated in each Work Authorization. One of the following methods will be utilized: A. Lump Sum Amount—The District and Engineer shall mutually agree to a lump sum amount for the services to be rendered payable monthly in direct proportion to the work accomplished. For any lump-sum or cost-plus-a-fixed-fee professional service contract over the threshold amount provided in Section 287.017 of the Florida Statutes for CATEGORY FOUR,the District shall require the Engineer to execute a truth-in-negotiation certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting. The price for any lump sum Work Authorization, and any additions thereto, will be adjusted to exclude any significant sums by which the District determines the Work Authorization was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such adjustments must be made within one(1)year following the completion of the work contemplated by the lump sum Work Authorization. B. Hourly Personnel Rates—For services or projects where the scope of services is not clearly defined or recurring services or other projects where the District desires the use of the hourly compensation rates outlined in Exhibit A,attached hereto and incorporated by this reference. The District and Engineer may agree to a"not to exceed" amount when utilizing hourly personnel rates for a specific work authorization. ARTICLE 5. REIMBURSABLE EXPENSES. Reimbursable expenses consist of actual expenditures made by Engineer, its employees, or its consultants in the interest of the services for the incidental expenses as listed as follows: A. Expenses of transportation and living when traveling in connection with a project and fees paid for securing approval of authorities having jurisdiction over the project. All expenditures shall be made in accordance with Chapter 112, Florida Statutes,and with the District's travel policy. B. Expense of reproduction,postage and handling of drawings and specifications. ARTICLE 6. TERM OF AGREEMENT. It is understood and agreed that the term of this Agreement will be from the time of execution of this Agreement by the parties hereto until terminated in accordance with its terms. ARTICLE 7. SPECIAL CONSULTANTS. When authorized in writing by the District, additional special consulting services may be utilized by Engineer and paid for on a cost basis. ARTICLE 8. BOOKS AND RECORDS. Engineer shall maintain comprehensive books and records relating to any services performed under this Agreement, which shall be retained by Engineer for a period of at least four(4)years from and after completion of any services hereunder,or such further time as required under Florida law. The District,or its authorized representative,shall have the right to audit such books and records at all reasonable times upon prior notice to Engineer. 3 16 $ iA 5 Agenda Page#191 ARTICLE 9. OWNERSHIP OF DOCUMENTS. A. All rights in and title to all plans,drawings,specifications,ideas,concepts,designs, sketches,models,programs,software,creation,inventions,reports,or other tangible work product originally developed by Engineer pursuant to this Agreement (the "Work Product")shall be and remain the sole and exclusive property of the District when developed and shall be considered work for hire. B. The Engineer shall deliver all Work Product to the District upon completion thereof, unless it is necessary for the Engineer in the District's sole discretion to retain possession for a longer period of time. Upon early termination of the Engineer's services hereunder, the Engineer shall deliver all such Work Product whether complete or not. The District shall have all rights to use any and all Work Product. Engineer shall retain copies of the Work Product for its permanent records,provided the Work Product is not used without the District's prior express written consent. The Engineer agrees not to recreate any Work Product contemplated by this Agreement, or portions thereof, which if constructed or otherwise materialized, would be reasonably identifiable with the Project. C. The District exclusively retains all manufacturing rights to all materials or designs developed under this Agreement. To the extent the services performed under this Agreement produce or include copyrightable or patentable materials or designs, such materials or designs are work made for hire for the District as the author, creator, or inventor thereof upon creation, and the District shall have all rights therein including,without limitation,the right of reproduction,with respect to such work. The Engineer hereby assigns to the District any and all rights the Engineer may have including, without limitation, the copyright, with respect to such work. The Engineer acknowledges that the District is the motivating factor for,and for the purpose of copyright or patent,has the right to direct and supervise,the preparation of such copyrightable or patentable materials or designs. ARTICLE 10. ACCOUNTING RECORDS. Records of the Engineer pertaining to the services provided hereunder shall be kept on a basis of generally accepted accounting principles and shall be available to the District or its authorized representative for observation or audit at mutually agreeable times. ARTICLE 11. REUSE OF DOCUMENTS. All documents including drawings and specifications furnished by Engineer pursuant to this Agreement are instruments of service. Such documents are not intended or represented to be suitable for reuse by District or others on extensions of the work for which they were provided or on any other project. Any reuse without specific written consent by Engineer will be at the District's sole risk and without liability or legal exposure to Engineer. All documents including drawings,plans and specifications furnished by Engineer to District are subject to reuse in accordance with Section 287.055(10),Florida Statutes. ARTICLE 12. ESTIMATE OF COST. Since Engineer has no control over the cost of labor, materials,or equipment or over a contractor's methods of determining prices,or over competitive bidding or market conditions, Engineer's opinions of probable cost provided as a service hereunder are to be made on the basis of his experience and qualifications and represent Engineer's best judgment as a design professional familiar with the construction industry, but Engineer cannot and does not guarantee that proposals, bids, or the construction costs will not vary from opinions of probable cost prepared by 4 1611A5 Agenda Page#192 Engineer. If the District wishes greater assurance as to the construction costs, it shall employ an independent cost estimator at its own expense. Services to modify approved documents to bring the construction cost within any limitation established by the District will be considered additional services and justify additional fees. ARTICLE 13. INSURANCE. A. Subject to the provisions of this Article,the Engineer shall,at a minimum,maintain throughout the term of this Agreement the following insurance: 1. Workers'Compensation Insurance in accordance with the laws of the State of Florida. 2.Commercial General Liability,Insurance,including,but not limited to,bodily injury (including contractual), property damage (including contractual), products and completed operations, and personal injury with limits of not less than One Million and No/100 Dollars($1,000,000.00)per occurrence, and not less than Two Million and No/100 Dollars ($2,000,000.00) in the aggregate covering all work performed under this Agreement. 3. Automobile Liability Insurance, including without limitation bodily injury and property damage,including all vehicles owned,leased,hired,and non- owned vehicles with limits of not less than One Million and No/100 Dollars ($1,000,000.00)combined single limit covering all work performed under this Agreement. 4. Professional Liability Insurance for Errors and Omissions,with limits of not less than Two Million and No/100 Dollars($2,000,000.00). B. All insurance policies secured by Engineer pursuant to the terms of this Agreement shall be written on an"occurrence"basis to the extent permitted by law. C. The District and the District's officers,supervisors,agents,staff,and representatives shall be named as additional insured parties, except with respect to the Worker's Compensation Insurance for which only proof of insurance shall be provided. The Engineer shall furnish the District with the Certificate of Insurance evidencing compliance with the requirements of this Section. No certificate shall be acceptable to the District, unless it provides that any change or termination within the policy periods of the insurance coverage, as certified, shall not be effective within thirty (30)days of prior written notice to the District. Insurance coverage shall be from a reputable insurance carrier,licensed to conduct business in the state of Florida D. If the Engineer fails to have secured and maintained the required insurance, the District has the right (without any obligation to do so, however), to secure such required insurance in which event,the Engineer shall pay the cost for that required insurance and shall furnish, upon demand, all information that may be required in connection with the District's obtaining the required insurance. ARTICLE 14. CONTINGENT FEE. The Engineer warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Engineer,to 5 161 IM Agenda Page#193 solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the Engineer, any fee,commission,percentage, gift,or other consideration contingent upon or resulting from the award or making of this Agreement. ARTICLE 15. AUDIT. Records of the Engineer pertaining to the services provided hereunder shall be kept on a basis of generally accepted accounting principles and shall be available to the District or its authorized representative for observation or audit at mutually agreeable times. The Engineer agrees that the District or any of its duly authorized representatives shall have access to and the right to examine any books, documents, papers, and records of the Engineer involving transactions related to the Agreement for a period of four(4)years or longer as required by law. The Engineer agrees that payment made under the Agreement shall be subject to reduction for amounts charged thereto that are found on the basis of audit examination not to constitute allowable costs. All required records shall be maintained until either(a)the completion of an audit and resolution of all questions arising therefrom,or(b)three years after the expenditure of all funds under this Agreement, or(c)the public record retention period established by the District's records retention policy,whichever comes later. ARTICLE 16. COMPLIANCE WITH GOVERNMENTAL REGULATIONS. In performing its obligations under this Agreement, the Engineer and each of its agents, servants, employees,or anyone directly or indirectly employed by the Engineer,shall comply with all applicable laws, ordinances, rules, regulations, and orders of any public or governmental authority having appropriate jurisdiction. If the Engineer fails to notify the District in writing within five(5)days of the receipt of any notice,order,required to comply notice,or a report of a violation or an alleged violation, made by any local,State,or Federal governmental body or agency or subdivision thereof with respect to the services being rendered under this Agreement or any action of the Engineer or any of its agents, servants,or employees,or fai Is to comply with any requirement of such agency within five(5)days after receipt of any such notice,order request to comply notice,or report of a violation or an alleged violation, the District may terminate this Agreement,such termination to be effective upon the giving of notice of termination. ARTICLE 17. COMPLIANCE WITH PROFESSIONAL STANDARDS. In performing its obligations under this Agreement,the Engineer and each of its agents, servants, employees,or anyone directly or indirectly employed by Engineer,shall maintain the highest standard of care,skill,diligence, and professional competency for such work and/or services. Any designs, drawings, reports, or specifications prepared or furnished by Engineer that contain errors, conflicts, or omissions will be promptly corrected by Engineer at no cost to the District. ARTICLE 18. INDEMNIFICATION. The Engineer agrees,to the fullest extent permitted by law, to indemnify, defend, and hold harmless the District and the District's officers, supervisors, agents, staff, and representatives (together, the "Indemnitees"), from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness,or intentionally wrongful conduct of the Engineer and other persons employed or utilized by the Engineer in the performance of this Agreement, including without limitation the Engineer's contractors,subcontractors,and sub-subcontractors. To the extent a limitation on liability is required by Section 725.06, Florida Statutes or other applicable law, liability under this section shall in no event exceed the sum of Two Million Dollars and No Cents($2,000,000.00) and Engineer shall carry, at his own expense, insurance in a company satisfactory to District to cover the aforementioned liability. Engineer agrees such limitation bears a reasonable commercial relationship to the Agreement and was part of the project specifications or bid documents. The Engineer agrees and covenants that nothing herein shall constitute or be construed as a waiver of the District's sovereign immunity pursuant to Section 768.28,Florida Statutes,or other law,and nothing in the Agreement shall inure to the benefit of 6 1611A5 Agenda Page#194 any third party for the purpose of allowing any claim which would otherwise he barred under the Doctrine of Sovereign Immunity or by operation of law. In the event that any indemnification, defense,or hold harmless provision of this Agreement is determined to be unenforceable,the provision shall be reformed in accordance with the mutual intent of the Engineer and the District to provide indemnification,defense, and hold harmless provisions to the maximum effect allowed by Florida law and for the benefit of the Indemnitees. ARTICLE 19. EMPLOYMENT VERIFICATION. The Engineer agrees that it shall bear the responsibility for verifying the employment status,under the Immigration Reform and Control Act of 1986,of all persons it employs in the performance of this Agreement. ARTICLE 20. INDEPENDENT CONTRACTOR. In all matters relating to this Agreement, the District and the Engineer agree and acknowledge that the Engineer shall serve as an independent contractor of the District. Neither the Engineer nor employees of the Engineer,if any,are employees of the District under the meaning or application of any Federal or State unemployment, insurance laws,or any other potentially applicable laws. The Engineer agrees to assume all liabilities or obligations by any one or more of such laws with respect to employees of the Engineer, if any, in the performance of this Agreement. The Engineer shall not have any authority to assume or create any obligation, express or implied, on behalf of the District and the Engineer shall have no authority to represent as agent, employee, or in any other capacity the District,unless set forth differently herein or authorized by vote of the Board. ARTICLE 21. CONTROLLING LAW. The Engineer and the District agree that this Agreement shall be controlled and governed by the laws of the State of Florida. Venue for all proceedings with respect to this Agreement shall be Lee County,Florida. ARTICLE 22. NOTICE. Any notice provided by this Agreement to be served in writing upon either of the parties shall be deemed sufficient if hand delivered,sent by commercial overnight courier, or regular U.S.mail,to the authorized representative of the other party at the addresses below or to such other addresses as the parties hereto may hereafter designate in writing. Any such notice or demand shall be deemed to have been given or made as of the time of actual delivery,or, in the case of mailing,such notice shall be effective from the date the same is deposited in the mail with proper postage prepaid. The addresses for notice purposes are as follows: A. If to Engineer: Attn: ,FL 34 B. If to District: Key Marco Community Development District c/o Inframark,LLC Attn:Justin Faircloth,District Manager 5911 Country Lakes Drive Ft.Myers,Florida 33905 With a copy to: Coleman,Yovanovich&Koester,P.A. Attn: Gregory L.Urbancic,Esq. 4001 Tamiami Trail N., Suite 300 Naples,Florida 34103 7 1611A5 Agenda Page#195 Counsel for the District and counsel for the Engineer may deliver Notice on behalf of the District and the Engineer. Any party or other person to whom Notices are to be sent or copied may notify the other parties and addressees of any change in name or address to which Notices shall be sent by providing the same on five(5)days' written notice to the parties and addressees set forth herein. ARTICLE 23. PUBLIC RECORDS. Engineer understands and agrees that all documents of any kind provided to the District in connection with this Agreement may be public records, and, accordingly, Engineer agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 119.0701, Florida Statutes. Engineer acknowledges that the designated public records custodian for the District is Sandra Demarco ("Public Records Custodian"). Among other requirements and to the extent applicable by law,the Engineer shall 1)keep and maintain public records required by the District to perform the Services; 2) upon request by the Public Records Custodian,provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; 3) ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the Agreement term and following the Agreement term if the Engineer does not transfer the records to the Public Records Custodian of the District; and 4)upon completion of the Agreement, transfer to the District, at no cost, all public records in Engineer's possession or, alternatively, keep, maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by the Engineer,the Engineer shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats. Failure of Engineer to comply with Section 119.0701, Florida Statutes may subject Engineer to penalties under Section 119.10,Florida Statutes. Further,in the event Engineer fails to comply with this Section or Section 119.0701,Florida Statutes,District shall be entitled to any and all remedies at law or in equity. The following statement is required to be included in this Contract pursuant to Section 119.0701(2),Florida Statutes: IF THE ENGINEER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE ENGINEER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (239) 245- 7118, SANDRA.DEMARCOAINFRAMARK.COM, 210 N. UNIVERSITY DRIVE, SUITE 702, CORAL SPRINGS, FLORIDA 33071. ARTICLE 24. NO THIRD PARTY BENEFITS. Nothing in the Agreement shall inure to the benefit of any third party for the purpose of allowing any claim which would otherwise be barred by operation of law. ARTICLE 25. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement,or any part of this Agreement not held to be invalid or unenforceable. 8 1611A5 Agenda Page#196 ARTICLE 26. ASSIGNMENT. Except as provided otherwise in this Agreement,neither the District nor the Engineer shall assign, sublet, or transfer any rights under or interest in this Agreement without the express written consent of the other. Any purported assignment without such written consent is void. Nothing in this paragraph shall prevent the Engineer from employing such independent professional associates and consultants as Engineer deems appropriate and consistent with this Agreement. ARTICLE 27. AMENDMENT. Amendments to and waivers of the provisions contained in this Agreement may be made only by an instrument in writing that is executed by both the District and the Engineer. ARTICLE 28. ARM'S LENGTH TRANSACTION. This Agreement reflects the negotiated agreement of the District and the Engineer,each represented by competent legal counsel. Accordingly, this Agreement shall be construed as if both parties jointly prepared it,and no presumption against one party or the other shall govern the interpretation or construction of any of the provisions of this Agreement. ARTICLE 29. INDIVIDUAL LIABILITY. NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREUNDER, UNDER THIS AGREEMENT, AND PURSUANT TO THE REQUIREMENTS OF SECTION 558.0035, FLORIDA STATUTES, THE REQUIREMENTS OF WHICH ARE EXPRESSLY INCORPORATED HEREIN, AN INDIVIDUAL EMPLOYEE OR AGENT OF THE ENGINEER MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE. ARTICLE 30. TERMINATION. The District may terminate this Agreement for cause immediately upon notice to Engineer. The District or the Engineer may terminate this Agreement without cause upon thirty(30)days written notice. At such time as the Engineer receives notification of the intent of the District to terminate the contract, the Engineer shall not perform any further services unless directed to do so in writing by the District. In the event of any termination or breach of any kind, the Engineer shall not be entitled to consequential damages of any kind(including but not limited to lost profits), but instead the Engineer's sole remedy will be to recover payment for services rendered to the date of the notice of termination,subject to any offsets. ARTICLE 31. HEADINGS FOR CONVENIENCE ONLY. The descriptive headings in this Agreement are for convenience only and shall neither control nor affect the meaning or construction of any of the provisions of this Agreement. ARTICLE 32. ENFORCEMENT OF AGREEMENT. In the event that either the District or the Engineer is required to enforce this Agreement by court proceedings or otherwise,then the prevailing party shall be entitled to recover from the other party all costs incurred, including reasonable attorney's fees and costs at all judicial levels. 9 1611A5 Agenda Page#197 ARTICLE 33. ACCEPTANCE. Acceptance of this Agreement is indicated by the signatures of the authorized representatives of the District and the Engineer in the spaces provided below. ARTICLE 34. COUNTERPARTS. This instrument may be executed in any number of counterparts, each of which, when executed and delivered, shall constitute an original, and such counterparts together shall constitute one and the same instrument. Signature and acknowledgment pages, if any,may be detached from the counterparts and attached to a single copy of this document to physically form one document. (Remainder of Page Intentionally Left Blank. Signatures appear on the following page) 10 16 % IA5 Agenda Page#198 IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed on the day and year first above written. KEY MARCO COMMUNITY Attest: DEVELOPMENT DISTRICT Assistant Secretary/Secretary Chair Date: a Florida corporation By: Name: Title: Date: EXHIBIT A: Schedule of Rates 11 16 % 1A5 Agenda Page#199 Exhibit A Schedule of Rates 12 16 % IA5 Agenda Page#201 From: Barry Fagan [rnailto:bar ry.fagan@securitasinc.com] Sent:Wednesday,June 19,2019 9:17 PM To: Faircloth,Justin<Justin.raircloth@inframark.com> Subject:Increase wage for Tom Milunek Justin: I am sending you this email with regard to a proposed wage increase for Tom Milunek. As you well know Tom is a stabilizing force within the gate house at Key Marco. He has performed most of the training of the new flex officers as well as a number of past supervisors. He is the one person who handles the volume of bike traffic traveling in and out of the community on weekends. His rapport the residents is excellent and his customer service is second to none. Tom has always been limited in his wage earnings by social security restriction. Had he not had those limitations on wage and work hours he would have been a supervisor a long time ago. I am seeking your board's approve of a bill rate increase on 20 hours per week to increase Tom's hourly wage to$12.40 per hour. He presently earns$11.80 per hour. This increase wage to$12.20 per hour would result in a weekly increase of$8.00 The government will not permit Tom to earn any more without effecting his social security benefits. Attached, please find my proposed addendum for a bill rate increase for only the hours worked by Tom Milunek.Those hour are not to exceed 100 hrs per month.You approval of this addendum would be greatly appreciated by us and more importantly Tom. I look forward to your response Kind Regards: Barry Barry Fagan,Account Manager °Securitas, USA—South Region 14060 Metropolis Avenue,Suite 2 a Fort Myers FL 33912°Telephone(239)240-5212 SFCURIITAS The Leader In Protective Services For more knformaion, ctck here 16 1 I r3 Agenda Page#202 ii• SECURIT.' .S ADDENDUM/AMENDMENT/RENEWAL to Security Services Agreement(the"Agreement")Between Key Marco Community Development ("Client") and Securitas Security Services USA,Inc.("Company") Effective Date: July 1,2019 As of the Effective Date of this Addendum/Amendment/Renewal, the Agreement is modified as follows; except as specifically modified by this Addendum/Amendment/Renewal,all terms of the Agreement remain in full force. Present Bill Rate$20.11 New Bill Rate for Tom Milunek only $20.82 New wage rate for Tom Milunek$12.20 per hour not to exceed 100 hrs per month. Client Securitas Security Services USA, Inc. By: By: Name: Name: Bob French Title: Title: Branch Manager SSA Addendum—(2/12) ©2012 Securitas Security Services USA,Inc. .r/Mr A f:; Agenda Page#204 4 § ;' t t 9 a June 6,2019 Key Marco CDD 2323 San Marco Road Marco Island, FL 34145 Attn: Katie Maline RE:Aeration Maintenance Dear Katie Maline: We appreciate your business over the past year at Aquagenix, we strive to keep our costs under control and pass the savings to our customers. This year we have incurred increased costs for herbicide, gas expense and insurance.To continue providing you and all of our valued customers with the highest level of service we will be applying a 4%increase to your renewed contract.We are renewing your service with us for the next year at the contract price of$486.72 annually$121.68 quarterly effective September 1st, 2019. Your services will continue uninterrupted unless you are not totally satisfied. If there are any additional services you would like to discuss or have any problems with your waterways, feel free to contact Will Ford at(239)561-1420. Thank you for allowing us to provide your professional fountain management services. Sincerely, 1 Will Ford Fort Myers Branch Manager Aquagenix, Division of DeAngelo Brothers, Inc. 14250 Jetport Loop West Fort Myers, FL 33913 Office: 239.561.120 16 % 1A5 � � Agenda Page#205 A q u g e n i x April 10,2019 Key Marco CDD 2323 San Marco Road Marco Island,FL 34145 Attn: Katie Maline Dear Katie Maline: We appreciate your business over the past year at Aquagenix,we strive to keep our costs under control and pass the savings to our customers. To continue providing you and all of our valued customers with the highest level of service we will not be increasing your renewed contract for the Lake Maintenance. We are renewing your service with us for the next year at the contract price of$1,497.60 annually and monthly of$124.80 effective May 1,2019. Your services will continue uninterrupted unless you are not totally satisfied.If there are any additional services you would like to discuss or have any problems with your waterways,feel free to our office. Well-managed waterways are neat,clean,and pleasant to view and enhance real estate values. Thank you for allowing us to provide your professional waterway management services. Sincer Will Ford, Fort Myers Manager Aquagenix, Division of DeAngelo Brothers, Inc. 14250 Jetport Loop West Fort Myers,FL 33913 Office: 239.561.1420 16 $ 1A5 Agenda Page#207 Lake &Wetland \°/ i MANAGEMENT Key arco CDD Custom lake maintenance proposal June 21, 2019 • City of Marco Island • Collier County • Florida Prepared For: Key Marco CDD C/O Inframark 5911 Country Lakes Drive Fort Myers, FL 33905 Key Marco CDD ,rn 3r' L { LakoPar imrlN.821LF GoogleEatt}r' ,4 r Pw«..r. ' Prepared by: Alonso Wiener Lake and Wetland Management-West Coast, Inc. 13721 Jetport Commerce Parkway, Suite 5 Fort Myers, Florida 33913 (239) 313-6947 Office • (239) 313-6950 Fax alonso.wiener@lakeandwetland.com •www.lakeandwetland.com 16I1it 5 Agenda Page#208 Lake &Wetland MANAGEMENT June 21, 2019 Key Marco CDD C/O Inframark 5911 Country Lakes Drive Fort Myers, FL 33905 Dear Mr. Faircloth, We greatly appreciate the opportunity to bid on this project for you! Attached is the Agreement for the lake maintenance and fountain/aeration maintenance at Key Marco on Marco Island, FL. Lake and Wetland Management is a full-service environmental resource management team, offering a wide a variety of services, including; • Lake management including algae, border grass and aquatic weed control, • Mitigation wetland preserve management including invasive plant control, • Power House fountain and aeration system sales and service, • Shoresox earth-friendly erosion control system, • Native plant installation through our locally-owned nursery, • Environmental and wetland monitoring for agency compliance. Our team leads the industry and has an exemplary reputation with many government agencies, builders, developers, property managers and homeowner associations. Our State-certified, trained biologists have been providing environmental services for many of Florida's waterways and natural areas since 1992. Lake and Wetland Management is fully insured, carrying full coverage to protect our customers, including workman's compensation, liability and property damage. We pride ourselves on providing the highest level of service in the industry and look forward to the opportunity of exceeding your expectations! Respectfully yours, LAKE AND WETLAND MANAGEMENT-WEST COAST, INC. 4ICNLLc1A l'Zelrer Lake and Wetland Management-West Coast,Inc. (239) 313-6947 Office • (239)313-6950 Fax • westcoast@lakeandwetland.com • www.lakeandwetland.com 1611A5 Agenda Page#209 Lake &Wetland MANAGEMENT LAKE MAINTENANCE PROPOSAL This Agreement is made between Lake and Wetland Management-West Coast, Inc., and: June 21, 2019 Key Marco CDD C/O Infra mark 5911 Country Lakes Drive justin.faircloth@inframark.com Fort Myers, FL 33905 (239) 785-0675 Both Key Marco CDD and Lake and Wetland Management-West Coast, Inc. agree to the following terms and conditions: Description A. Lake management service including algae, border grass, and invasive exotic plant control for one (1) lake totaling approximately 521 linear feet. 1. LWM shall provide all supervision, labor, herbicide,equipment, materials and incidentals necessary for the maintenance treatment. 2. LWM will visit the site monthly with treatments as necessary to control undesirable growth. A minimum of twelve (12) visits will be performed annually. 3. All Florida Exotic Pest Plant Council (FLEPPC) listed invasive exotic species will be treated in place with EPA-certified treatments and Bio Blocks. No vegetation or algae will be removed from the waterway. 4. Native vegetation will be left for the benefit of fish and wildlife, unless otherwise requested. 5. Casual debris, defined as cups, plastic and other man-made materials, will be removed during scheduled service visits. Large or dumped items, coconuts, palm fronds and other landscape debris are not included. 6. Service to include littoral maintenance at no additional charge. 7. A comprehensive service report will be submitted detailing work performed upon completion of each service visit Lake and Wetland Management-West Coast, Inc. (239)313-6947 Office • (239)313.6950 Fax • westcoast@lakeandwetland.com • www.lakeandwetland.com 1611 r Agenda Page#210 Maintenance Agreement Page 2 B. Aeration Maintenance Service for one (1) aeration systems quarterly. Service includes the following: 1. Cooling fan will be inspected and lubricated. 2. Inspect airline supply tubing and fittings for air leaks. 3. Remove any excessive grass/weed growth from around compressor cabinet to maintain airflow. 4. A minimum of four (4) visits will be performed annually. Investment Schedule A. LWM agrees to perform the lake management service stated on a monthly basis for the total sum of$200.00 per month. B. LWM agrees to perform the aeration management service stated above on a quarterly basis at no cost. Conditions: 1. Ownership of property is implied by CUSTOMER with acceptance of this Agreement. In the event that CUSTOMER does not expressly own the areas where the above stated services are to be provided, CUSTOMER represents that express permission of the owner is given and that authorization to commence the above mentioned services is allowed. In the event of dispute of ownership, CUSTOMER agrees to hold harmless LWM for the consequences of such services. 2. LWM shall not be responsible for acts beyond its reasonable control, including adverse soil and/ or water conditions, adverse weather conditions, unavailable materials, Acts of God, war, acts of vandalism, theft or third party actions. CUSTOMER further states that neither party shall be responsible in damages or penalties for any failure or delay in performance of any of its obligations caused by above named incidences. 3. Invoices submitted for work completed shall be paid within 30 days of receipt. A finance charge of 1.500% per month or an annual percentage rate of 18.000% will be computed on all past due balances. 4. Any incidental activity not explicitly mentioned in this proposal is excluded from the scope of work. 5. This proposal shall be valid for 30 days. 6. If LWM is required to enroll in any third-party compliance programs, invoicing or payment plans that assess fees in order to perform work for CUSTOMER, those charges will be invoiced back to CUSTOMER as invoiced to LWM. 7. LWM will maintain insurance coverage, which includes but is not limited to; General Liability Property Damage, Automobile Liability, and Workman's Compensation at its own expense. 8. No alterations or modifications, oral or written, of the terms contained above shall be valid unless made in writing, and wholly accepted by authorized representatives of both LWM and the CUSTOMER. Lake and Wetland Management-West Coast, Inc. (239)313-6947 Office • (239)313-6950 Fax • westcoast@lakeandwetland.com • www.lakeandwetland.com 1 6 1 1 A 5 Agenda Page#211 Maintenance Agreement Page 3 Customer acceptance - The above prices, specifications and ��// conditions are hereby accepted. 4169.0 / eztei- Alonso Wiener Authorized signature Date Lake and Wetland Management-West Coast, Inc. Key Marco CDD Lake and Wetland Management-West Coast,Inc. (239) 313.6947 Office • (239)313-6950 Fax • westcoast@lakeandwetland.com • www.lakeandwetland.com 1611Ac Agenda Page#212 Lake &Wetland ( ( , MANAGEMENT `SPECIAL SSERVICE AGREEMENT This Agreement is made between Lake and Wetland Management-West Coast, Inc., and: June 7, 2019 Key Marco CDD C/O Inframark 5911 Country Lakes Drive justin.1aircloth@inframark.com Fort Myers, FL 33905 (239) 785-0675 Both Key Marco CDD and Lake and Wetland Management-West Coast, Inc. agree to the following terms and conditions: Description of Services A) Littoral plantings along the lake behind the Clubhouse Lake 1 - 520' LF Quantity Plant Spec Unit Price Total 330 Pickerelweed Bare Root $0.75 $247.50 1'OC 330 Canna Bare Root $0.75 $247.50 1.5'OC 330 Arrowhead Bare Root $0.75 $247.50 1.5'OC Planting total: $742.50 k� , s, - Key Marco CDD x� � A 'we` ' +4,',f '.�'" ;. We,04,0.RI IF r ♦ _ A '*'... <.`• . x c[ fl "r, ' ili , . , . it..e'Ai,:-, ,,MA�Google FdPth + _ "w„ .ww.. ,ti p s" \' a Lake and Wetland Management, Inc.West Coast (239) 313-6947 Office • (239) 313-6950 Fax • westcoast@lakeandwetland.com • www.lakeandwetland.com 16 $ 1A5 Special Service Agreement Ag Page Pa Special Labor, equipment, plant material, delivery, installation, and management report are all included in this Agreement. We can mobilize on this project within 3 weeks of your notice to proceed with the planting. No herbicide can be applied during the establishment period, please anticipate algae within the littoral shelf during this time period (up to three months). For General Guarantee please see Exhibit A below. Conditions: 1. Ownership of property is implied by CUSTOMER with acceptance of this Agreement. In the event that CUSTOMER does not expressly own the areas where the above stated services are to be provided, CUSTOMER represents that express permission of the owner is given and that authorization to commence the above mentioned services is allowed. In the event of dispute of ownership, CUSTOMER agrees to hold harmless LWM for the consequences of such services. 2. LWM shall not be responsible for acts beyond its reasonable control, including adverse soil and / or water conditions, adverse weather conditions, unavailable materials, Acts of God, war, acts of vandalism, theft or third party actions. CUSTOMER further states that neither party shall be responsible in damages or penalties for any failure or delay in performance of any of its obligations caused by above named incidences. 3. Invoices submitted for work completed shall be paid within 30 days of receipt. A finance charge of 1.500% per month or an annual percentage rate of 18.000% will be computed on all past due balances. 4. Any incidental activity not explicitly mentioned in this proposal is excluded from the scope of work. 5. The proposal is valid for 30 days. 6. If LWM is required to enroll in any third-party compliance programs, invoicing or payment plans that assess fees in order to perform work for CUSTOMER, those charges will be invoiced back to CUSTOMER as invoiced to LWM. 7. LWM will maintain insurance coverage, which includes but is not limited to; General Liability Property Damage, Automobile Liability, and Workman's Compensation at its own expense and will provide updated certificates to the customer each year before the commencement of work. 8. No alterations or modifications, oral or written, of the terms contained above shall be valid unless made in writing, and wholly accepted by authorized representatives of both LWM and the CUSTOMER. Customer acceptance - The above prices, specifications and conditions are hereby accepted. .71Conso Wiener Alonso Wiener Authorized signature Date Lake and Wetland Management-West Coast, Inc. Key Marco CDD Lake and Wetland Management, Inc.West Coast (239) 313-6947 Office • (239)313-6950 Fax • westcoast@lakeandwetland.com • www.lakeandwetland.com 1611A5 Agenda Page#214 Exhibit A GUARANTEE AND RESPONSIBILITY FOR PLANT INSTALLATION The customer shall allow Lake and Wetland Management access to enter private or public areas to perform work. The customer will be responsible for all grading, mucking, sodding and water level adjustment to insure compliance with construction plans and littoral shelf elevations. Irrigation of planted areas is the responsibility of the customer. If irrigation does not cover the planted area, plant survival cannot be guaranteed. All plants provided and installed under the terms of this agreement are guaranteed to be of good quality and free of existing diseases or defects at the time of installation. Lake and Wetland Management guarantees (80%) survivorship at the end of 90 days and will replace any plant materials we have installed. If Lake and Wetland Management is maintaining planted areas, then the warranty will extend to the length of its maintenance agreement. Quarterly maintenance does NOT include warranty, however, if non- compliance is issued due to overgrown exotics or invasive vegetation by governing agency during non-scheduled months, then Lake and Wetland will service the account immediately to comply within the 30 day notice of non-compliance. Our guarantee does not include the loss of plant material due to "acts of god" such as floods, fire, hurricanes or other catastrophic events, nor does it include losses due to theft, lack of irrigation, vandalism, chemical treatment or negligence by others, or other factors outside the control of our organization. Survivorship guarantee is predicated on professional waterway care by Lake and Wetland Management staff only. Lake and Wetland Management, Inc.West Coast (239) 313-6947 Office • (239)313-6950 Fax • westcoast@lakeandwetland.com • www.lakeandwetland.com * Agenda Page#216 Swade, Janice From: Thomas Russo <russowatch@icloud.com> Sent: Tuesday,June 25,2019 4:22 PM To: Faircloth,Justin Cc: mmmcfcdd@gmail.com Subject: Gatehouse Contract Dear Mr. Faircloth, I want to introduce myself. I am Thomas (Tommy) Russo, president of Russowatch, a fully insured boutique security firm based here locally in Naples, Fl. I would like to make a bid in taking over the operation of the Key Marco CDD Gatehouse. I myself have over 35 years of security experience having been employed by Homeland Security and trained in Langley VA. If you do decide to engage us then I have 2 guarantees for you. First, I guarantee you will be extremely satisfied with our services we provide. Any firm can state that but I know what I can provide you with and that is peace of mind. Our plan is having just two uniformed licensed security guards present working 3 '/2 days, 40 hers each per week. They will both be equally proficient in handling all your requirements and communication is a key to my firm. What will be said to one should be considered communicated to all in Russowatch. I will also provide you with telephone numbers of whom you can call 2417 if necessary and we will respond within 24hrs. I do not know a security firm that can promise that. Please understand that we just don't want to be a security body shop firm but to establish ourselves as part of the Key Marco CDD family. Additionally we are very familiar with both Checkpoint, Square and Linear/ Cypress Access. If you do select us there will be NO required training on your part and we will be ready on day one to handle the issuance of proxy cards and bar code passes for your resident gate access. Transition to Russowatch will be seamless. Same is true for software administration on Linear Access for setting up new resident access codes and phone dial up. Second, I guarantee that our rates will be lower than Securitas and please take note that for every $1 an hour in savings that amounts to a yearly $4000 savings to your community per year. I ask you to please check our website: Russowatch.com. I look forward in hearing back from you to further discuss this and allowing me to send you a proposal letter, references, and employee staff. I truly look forward to being part of the Key Marco family for many years to come. Sincerely, Tommy Russo 239-778-3321 russowatch.com i 16 1 11 Agenda Page#218 . � TRIMMERS 3 - HOLIDAY DECOR INC. Key Marco Attn: Katie kat ieis m an ag erk eym arcoh o a.o rg Guardhouse COD $2,900.00 -- 055 LI i SCrg Install 14'garland with lights and bows to front sign Install lights on (2)gumbo limbo trees in front of guard house, trunks and branches Install lights on (2)triple tails at entry Iy Community center HOA $1,500.00 Install lights on (8)coconut palms in front of center(4 entry,4 exit) Install 5'wreath with lights and structural bow above front door Install wreath at entrance gate itF ppl q SERVICE INCLUDES: µt ) INSTALLATION OF PREMIUM QUAUTY LIGHTING AND DECOR il`).' 0 L am 2 X PER WEEK INSPECTION IN DECEMBER a t% BILL KILGUS,OWNER, ON CALL BY CELL 2894590 TAKE DOWN AND STORAGE TOTAL $3,500.00 PER YEAR CONTRACT FOR 2017 8 2018 HOLIDAY SEASONS Contract will automatically renew unless notification by either party by March 1' following decorating season. Please have all palms trimmed prior to October 1't Trimmers Holiday Decor, Inc. retains ownership of all merchandise. 50%DUE JUNE 1ST OF EACH YEAR 50%DUE DECEMBER ll'' OF EACH YEAR 5% late fee for payments received later thanl5 days past due date ACCEPTED BY: ()lCLLL/LL DATE- 1 I 17 PLEASE SIGN &EMAIL BACK 70: BILL(tTRIMMERSHOL.IDAYD COR.COM 'US-TO 1,16°1411,46 - W1UATH! e<ARLAND TP.f.ES - t>t ST.ALLAT1ON(STO A.( r - F{REE EcTIAALATES 1053 17TH STREET SOUTH WEST NAPLES, FI,ORIVA 34117 PHONE (239)455.0286 FAX (239)455-0146 WWW.TRMMERSHOLIDAYQECOR.COM 1 6 1 1 A Agenda Page#219 ADDENDUM TO AGREEMENT This ADDENDUM TO AGREEMENT("Addendum")dated as of the 2"d day of July 2019, by and between the Key Marco Community Development District ("DISTRICT") and Trimmers Holiday Decor, Inc. ("CONTRACTOR"). (DISTRICT and CONTRACTOR being collectively referred to herein as the"Parties"). WHEREAS, the Parties entered into a decoration agreement ("Agreement") on July 2, 2019; and WHEREAS, the DISTRICT is a "public agency" pursuant to Section 119.0701(1)(b), Florida Statutes, and Chapter 119, Florida Statutes, provides for certain contract requirements related to public records in each public agency contract for services; and WHEREAS, the parties desire to incorporate certain provisions relating to public records together with other supplemental contract provisions. NOW THEREFORE,the Parties hereby agree as follows: 1. CONTRACTOR agrees to comply with Florida's public records law by keeping and maintaining public records that ordinarily and necessarily would be required by the DISTRICT in order to perform the services under the Agreement by doing the following: upon the request of the DISTRICT's Custodian of Public Records,providing the DISTRICT with copies of or access to public records on the same terms and conditions that the DISTRICT would provide the records and at a cost that does not exceed the cost provided by Florida law;by ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the CONTRACTOR does not transfer the records to the DISTRICT; and upon completion of the Agreement by transferring, at no cost,to the DISTRICT all public records in possession of the CONTRACTOR or by keeping and maintaining all public records required by the DISTRICT to perform the services. If the CONTRACTOR transfers all public records to the DISTRICT upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the DISTRICT, upon request from the DISTRICT's Custodian of Public Records, in a format that is compatible with the information technology systems of the DISTRICT. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING 161I. A Agenda Page#220 TO THIS WORK ASSIGNMENT, CONTACT THE DISTRICT'S CUSTODIAN OF PUBLIC RECORDS SANDRA DEMARCO, AT INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES 210 N. UNIVERSITY DRIVE SUITE 702 CORAL SPRINGS,FL 33071,954-753-5841 EXT. 40532, OR SANDRA.DEMARCO@INFRAMARK.COM. 2. Contractor or any subcontractor performing the work described in this Contract shall maintain throughout the term of this Contract the following insurance: (a) Workers' Compensation coverage,in full compliance with Florida statutory requirements, for all employees of Contractor who are to provide a service under this Contract,as required under applicable Florida Statutes AND Employer's Liability with limits of not less than$1,000,000.00 per employee per accident, $500,000.00 disease aggregate,and$100,000.00 per employee per disease. (b) Commercial General Liability"occurrence"coverage in the minimum amount of $1,000,000 combined single limit bodily inj ury and property damage each occurrence and$2,000,000 aggregate,including personal injury,broad form property damage, products/completed operations,broad form blanket contractual and$100,000 fire legal liability. (c) Automobile Liability Insurance for bodily injuries in limits of not less than $1,000,000 combined single limit bodily injury and for property damage,providing coverage for any accident arising out of or resulting from the operation,maintenance,or use by Contractor of any owned,non-owned,or hired automobiles,trailers,or other equipment required to be licensed. Said insurance shall also to include insured/underinsured motorists coverage in the minimum amount of$100,000 when there are owned vehicles. District, its staff,consultants,agents and supervisors shall be named as an additional insured on all policies required(excluding worker's compensation). Contractor shall furnish District with the Certificate of Insurance evidencing compliance with this requirement. No certificate shall be acceptable to District unless it provides that any change or termination within the policy periods of the insurance coverage,as certified, shall not be effective within thirty(30)days of prior written notice to District. Insurance coverage shall be from a reputable insurance carrier acceptable to District,who licensed to conduct business in the State of Florida,and such carrier shall have a Best's Insurance Reports rating of at least A-VII. If Contractor fails to have secured and maintained the required insurance, District has the right(without any obligation to do so,however),to secure such required insurance in which event,Contractor shall pay the cost for that required insurance and shall furnish, upon demand,all information that may be required in connection with District's obtaining the required insurance. 2 1611A5 Agenda Page#221 3. Neither District nor Contractor may assign this Contract without the prior written approval of the other. 4. This Contract shall be construed, governed and interpreted in accordance with the laws of the State of Florida. 5. In the event of litigation arising out of either party's obligations under this Contract, sole and exclusive venue shall lie in Collier County,Florida and the prevailing party shall be entitled to recover its attorney's fees and costs from the non-prevailing party, including but not limited to trial level fees,bankruptcy fees and appellate fees. 6. All other provisions to the Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the Parties have caused this Addendum to be executed by their respective duly authorized officers as of the date first above written. District: KEY MARCO CDD COMMUNITY DEVELOPMENT DISTRICT By: Contractor: TRIMMERS HOLIDAY DECOR, INC. By: 3 1 6 I lit s Agenda Page#224 RULES OF PROCEDURE KEY MARCO COMMUNITY DEVELOPMENT DISTRICT 1611Pt.. Agenda Page#225 TABLE OF CONTENTS 1.0 Organization 1 1.1 Board of Supervisors: Officers and Voting 1 1.2 Public Information and Inspection of Records 4 1.3 Public Meetings,Hearings,and Workshops 5 1.4 Conduct of Business 8 1.5 Board Policy Relating to Use of District Counsel for Legal Services and District Engineer for Engineering Services .. 9 2.0 Effective Date 9 16 $ lit Agenda Page#226 RULES OF PROCEDURE KEY MARCO COMMUNITY DEVELOPMENT DISTRICT 1.0 Organization (1) Key Marco Community Development District(the"District")was created pursuant to the provisions of Chapter 190, Florida Statutes and was established to provide for ownership, operation, maintenance, and provision of various public improvements,facilities and services within its jurisdiction. The purpose of these rules(individually, each a"Rule"and collectively,the"Rules") is to describe the general operations of the District. (2) Definitions located within any section of the Rules shall be applicable within all other sections,unless specifically stated to the contrary. (3) A Rule of the District shall be effective upon adoption by affirmative vote of the District's Board of Supervisors("Board"). After a Rule becomes effective,it may be repealed or amended only through the rulemaking procedures specified in these Rules. Notwithstanding, the District may immediately suspend the application of a rule if the District determines that the rule conflicts with Florida law. In the event that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law,the Rule shall be automatically suspended. Specific Authority: s.s. 190.011(5),120.53(1)(a),Fla.Stat. Law Implemented: s.s.190.011(5), 120.53(1)(a),Fla.Stat. 1.1 Board of Supervisors: Officers and Voting. (1) Board of Supervisors. The Board shall consist of five (5)members. Members of the Board ("Supervisors") must meet the qualifications set forth in Chapter 190, Florida Statutes. The Board shall exercise the powers granted to the District under Florida law. (a) Supervisors shall hold office for the term specified by Section 190.006, Florida Statutes. If, during the term of office, any Supervisor vacates his/her office, the remaining Supervisors shall fill the vacancies by appointment for the remainder of the term. If three or more vacancies exist at the same time, a quorum, as defined herein, shall not be required to appoint replacement Supervisors. 1 1611A5 Agenda Page#227 (b) Three (3) Supervisors shall constitute a quorum for the purposes of conducting business, exercising powers and all other purposes. A Supervisor shall be counted toward the quorum if physically present at the meeting, regardless of whether such Supervisor is prohibited from, or abstains from,participating in discussion or voting on a particular item. (c) Action taken by the Board shall be upon a majority vote of the Supervisors present,unless otherwise provided in the Rules or required by law. Subject to Rule 1.3(9), a Supervisor participating in the Board meeting by teleconference,videoconference or other electronic means shall be entitled to vote and take all other action as though physically present. (d) Unless otherwise provided for by an act of the Board,any one Supervisor may attend a mediation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection(1)(c)of this Rule. (2) Officers. At the first Board meeting held after each election or appointment where the newly elected members take office, the Board shall select a Chair,Vice-Chair, Secretary,Assistant Secretary, and Treasurer. (a) Chair. The Chair must be a Supervisor. If the Chair resigns from the office or ceases to be a Supervisor,the Board shall select a Chair,after filling the vacancy. The Chair serves at the pleasure of the Board. The Chair or Vice- Chair shall be authorized to execute resolutions and contracts on behalf of the Board. The Chair shall convene and conduct all meetings of the Board. In the event the Chair is unable to attend a meeting, the Vice-Chair shall convene and conduct the meeting. The Chair or Vice-Chair may request the District Manager or other district staff to convene and conduct any meeting of the Board. (b) Vice-Chair. The Vice-Chair shall be a Supervisor and shall have such duties and responsibilities as specifically designated by the Board from time to time. The Vice-Chair has the authority to execute resolutions and contracts on the District's behalf in the absence of the Chair. If the Vice-Chair resigns from the office or ceases to be a Supervisor,the Board shall select a Vice- Chair,after filling the Board vacancy. The Vice-Chair serves at the pleasure of the Board. (c) Secretary. The Secretary of the Board serves at the pleasure of the Board and need not be a Supervisor. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. The District Manager may serve as Secretary. 2 161 lig Agenda Page#228 (d) Treasurer. The Treasurer need not be a Supervisor but must be a resident of the State of Florida. The Treasurer shall perform the duties described in Section 190.007(2) and (3), Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure of the Board. (e) Absence of Chair and Vice-Chair. In the event that both the Chair and Vice- Chair are absent from a Board meeting and a quorum is present,the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any of the Supervisors present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chair and Vice-Chair are both unavailable to execute a document previously approved by the Board,the Secretary or any Assistant Secretary may execute such document. (f) Assignment of Additional Duties. The Board may assign additional duties to District officers from time to time,which include,but are not limited to, executing documents on behalf of the District. (g) Check Signing. The Chair,Vice-Chair,and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board. (3) Committees. The Board may establish committees of the Board, either on a permanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not Supervisors. Such functions may include,but are not limited to,contract negotiations,personnel matters,and budget preparation. (4) Record Book. The Board shall keep a permanent record book entitled"Record of Proceedings" in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates and corporate acts. The Records of Proceedings shall be located at the District Office and shall be available for inspection by the public. (5) Meetings. The Board shall establish each fiscal year,an annual schedule of regular meetings, which shall be submitted to the local governing authorities. Said schedule shall be posted and/or published to the extent required by Chapter 189, Florida Statues. All meetings of the Board shall be open to the public in accord with the provisions of Chapter 286, Florida Statutes. (6) Voting Conflict of Interest. The Board shall comply with Section 112.3143,Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, "voting conflict of interest" shall be governed by Chapters 112 and 190, Florida Statutes, as amended from time to time. 3 Agenda Page#229 (a) When a Supervisor knows he/she has a conflict of interest on a matter coming before the Board, the Supervisor should notify the Board's Secretary prior to participating in any discussion with the Board on the matter. The Supervisor shall publicly announce the conflict of interest at the meeting. This announcement shall appear in the minutes. The Board's Secretary shall prepare a memorandum of voting conflict(Form 8B)which shall then be signed by the supervisor,filed with the Board's Secretary,and attached to the minutes of the meeting within fifteen (15) days of the meeting. (b) If a Supervisor inadvertently votes on a matter and later learns he/she has a conflict on the matter, the Supervisor immediately notify the Board's Secretary. Within fifteen(15)days of the notification,the Supervisor shall file the appropriate memorandum of voting conflict,which will be attached to the minutes of the Board meeting during which the vote on the matter occurred. The memorandum shall immediately be provided to other Supervisors and shall read publicly at the next meeting held subsequent to the filing of the written memorandum. Specific Authority: s.s.190.001,190.011(5),Fla.Stat. Law Implemented: s.s. 190.006,190.007,112.3143,Fla.Stat. 1.2 Public Information and Inspection of Records. (1) Public Records. All District public records within the meaning of Chapter 119, Florida Statutes, and not otherwise restricted by law, including the "Records of Proceedings", may be copied or inspected at the District Office during regular business hours. Unless otherwise designated by the Board, the official District office shall be the District Manager's office as identified by the District Manager. If the District Manager's office is not located within the county in which the District is located,the Board shall designate a local records office within such county which shall at a minimum contain those documents required by law. All written public records requests shall be directed to the Records Custodian who by these rules is appointed as the District's records custodian. Regardless of the form of the request, any Supervisor or staff member who receives a public records request shall immediately forward or communicate such request to the Records Custodian for coordination of a prompt response. The Records Custodian, after consulting with District Counsel as to the applicability of any exceptions under the public records laws, shall be responsible for responding to the public records request. (2) Copies. Copies of public records shall be made available to the requesting person at the current rate authorized under Section 119.07(4), Florida Statutes. The requesting person may be required to pay for any charges in advance. 4 f Agenda Page#230 (3) Additional Policies. The Board may from time to time adopt by resolution additional policies to implement the requirements of Chapter 119,Florida Statutes. Specific Authority: s.s. 190.011(5),120.53,FIa.Stat. Law Implemented: s.s.190.006,119.07,120.53,Fla.Stat. 1.3 Public Meetings,Hearings,and Workshops. (1) Notice. Pursuant to Section 189.015(1), Florida Statutes, the Board shall file quarterly, semiannually, or annually a schedule of its regular meetings with the local governing authorities. The schedule shall include the date,time,and location of each scheduled meeting. The schedule shall be published quarterly, semiannually,or annually in a newspaper of general paid circulation in the manner required by Section 189.015(1), Florida Statutes. Special meetings may be scheduled from time-to-time by the Board. Or, special meetings may be called by the Chair(or the Vice-Chair in the absence of the Chair)or upon the request of any three (3) Supervisors made to the District Manager. Except in emergencies or as otherwise required by law, for the purpose of any meeting other than a regular meeting or any recessed and reconvened meeting of the Board, the District shall provide at least seven(7)days public notice shall be given of any public meeting, hearing, or workshop of the Board. Except as otherwise permitted by law, public notice shall be given by publication in a newspaper of general circulation in the District and shall include: (a) The date,time and place of the meeting or workshop; (b) A brief description of the nature, subjects and purposes of the meeting, hearing or workshop; (c) The District Office address for the submission of requests for copies of the agenda; (d) A statement in substantially the following form:"Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager. If you are hearing or speech impaired,please contact Florida Relay Service at 1-800- 955-8770,who can aid you in contacting the District Office." (a) A statement in substantially the following form: "A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is 5 1611A5 Agenda Page#231 made including the testimony and evidence upon which the appeal is to be based." (b) A statement in substantially the following form: "The meeting[or hearing or workshop] may be continued in progress without additional notice to a time, date,and location stated on the record." (2) Agenda. The District Manager, under the guidance of District Counsel and the Chair(or the Vice-Chair if the Chair is unavailable), shall prepare a notice and an agenda of the meeting. Except as to items approved for inclusion in the agenda by the Board pursuant to subsection(b)below,the Chair(or the Vice-Chair if the Chair is unavailable)shall make the final determination of items to include on the agenda. The agenda and agenda back-up materials for each meeting shall be available to the public prior to the meeting in the manner and at such time as required by Florida law. Except as otherwise provided by law, for good cause, the agenda may be changed after it is first made available for distribution. The requirement of good cause shall be liberally construed to allow the District to efficiently conduct business and to avoid the expenses associated with special meetings. By a majority vote of the Board at the start of the meeting, items may be added or deleted from the agenda. (a) The District may, but is not required, to use the following format in preparing its agenda for its regular meetings: Call to order Roll call Audience Questions and Comments on Agenda Items Review of minutes Specific items of old business Specific items of new business Staff reports (a) District Counsel (b) District Engineer (c) District Manager Supervisor's requests and comments Audience Questions and Comments Adjournment (b) The agenda of each meeting shall include a section for Supervisors'requests to allow the Supervisors the opportunity to request that certain items be placed on a future agenda of the Board. The Board may accept or reject the request of a Supervisor for the placement of a particular subject matter on a future agenda. If accepted, the requested matter will be placed on the applicable future agenda by the District Manager. 6 1611A5 Agenda Page#232 (3) Minutes. The Secretary shall be responsible for keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting. (4) Receipt of Notice. Persons wishing to receive, by mail or other delivery service, notices or agendas of meetings,may so advise the District Manager or Secretary at the District Office. Such persons shall furnish a mailing address in writing and shall be required to pre-pay the cost of the copying and postage or delivery charges. (5) Emergency Meetings. The Chair, or Vice Chair if the Chair is unavailable, may convene an emergency meeting of the Board without first having complied with subsections (1) and (2) to act on emergency matters that may affect the public health, safety or welfare. Whenever possible, the Chair shall make reasonable efforts to notify all Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. After an emergency meeting,the Board shall publish in a newspaper of general circulation in the District,the time,date,and place of the emergency meeting,the reasons why an emergency meeting was necessary, and a description of the action taken. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one major newspaper of general circulation in the District. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held. (6) Public Comment. The public shall be provided the opportunity to be heard on any proposition that will come before the Board at a meeting pursuant to Section 286.011, Florida Statutes. The Board shall set aside a reasonable amount of time for public comment on agenda items, and the time for public comment shall be identified in the agenda. Policies and rules governing public comments may be adopted from time to time by the Board by resolution in accordance with Florida law. (7) Budget Hearing. Notice of hearing on the annual budget(s)shall be in accord with Section 190.008, Florida Statutes. Once adopted in accord with Section 190.008, Florida Statutes,the annual budget(s)may be amended from time to time by action of the Board. Approval of invoices by the Board in excess of the funds allocated to a particular budgeted line item shall serve to amend the budgeted line item. (8) Public Hearings. Notice of required public hearings shall contain the information required by applicable Florida law and by these Rules applicable to meeting notices and shall be mailed and published as required by Florida law. The District Manager shall ensure that all such notices, whether mailed or published, contain the information required by Florida law and these Rules and are mailed and published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing. 7 1 6 1 1 A 5 Agenda Page#233 (9) Participation by Teleconference/Videoconference. District staff may participate in Board meetings teleconference,videoconference or other electronic means. Except as otherwise provided in Florida law, Board members may also participate in Board meetings by teleconference, videoconference or other electronic means if in the good judgment of the Board extraordinary circumstances exist;provided however, at least three Board members must be physically present at the meeting location to establish a quorum. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference,videoconference or other electronic means,unless a majority of the Board members physically present determines that extraordinary circumstances do not exist. (10) Continuances. Any meeting of the Board or any item or matter included on the agenda for a meeting may be continued without re-notice or re-advertising provided that the continuance is to a specified date,time and location publicly announced at the meeting where the item or matter was included on the agenda. (11) Resident Committee Meetings. The Board may establish resident committees as needed. Such committee meetings shall be noticed to the public at least seven (7) days in advance. Specific Authority: s.s. 190.005,190.011(5),FIa.Stat. Law Implemented: s.s. 190.007,190.008,120.53,286.0105,286.0114,120.54,Fla.Stat. 1.4 Conduct of Business. The following rules for conducting meetings shall be observed by the Board. Except as herein provided questions of order and the conduct of business shall be governed by Robert's Rules of Order. (1) Call to Order. The meetings of the Board shall be called to order by the Chair or,in his/her absence by the Vice-Chair. In the absence of both the Chair and the Vice- Chair,the meeting shall be called to order by the District Manager for the selection of a temporary Chair. (2) Preservation of Order. The Chair shall preserve order and decorum;prevent attacks on personalities or the impugning of Supervisors' motives; and confine members in debate to the question under discussion. (3) Points of Order. The Chairman shall determine all points of order, subject to the right of any Supervisor to appeal to the Board for a decision on the point of order by majority vote. If any appeal is taken,the question shall be,"Shall the decision of the Chair be sustained?"A majority of the Board may overrule the Chair on the point of order. 8 161145 Agenda Page#234 (4) Motion under Consideration. When a motion is presented and seconded,it is under consideration and no other motion shall be received thereafter, except to adjourn, to lay on the table, to postpone, or to amend until the question is decided. These countermotions shall have preference in the order in which they are mentioned,and the first two shall be decided without debate. Final action upon a pending motion may be deferred until the next meeting by majority of the Supervisors present. (5) Chair Participation. The presiding Chair may move, second and debate from the chair, and shall not be deprived of any of the rights and privileges of a Supervisor by reason of being the presiding Chair. (6) Form of Address. Each Supervisor shall address only the Chair (or applicable presiding officer in the Chair's absence) for recognition. Each Supervisor shall confine himself/herself to the question under debate, and shall avoid personalities and indecorous language. (7) Interruption. A Supervisor, once recognized, shall not be interrupted except by a call to order or as herein otherwise provided. If a Supervisor is called to order, he/she shall stop speaking until the question is determined by the Chair (or applicable presiding officer in the Chair's absence). Specific Authority: s.s.190.006,190.011(5),Fla.Stat. Law Implemented: s.s. 190.0011(5),Fla.Stat. 1.5 Board Policy Relating to Use of District Counsel for Legal Services and District Engineer for Engineering Services. The Board may,by resolution,adopt a policy relating to the use of District Counsel or the District Engineer. Specific Authority: s.s. 190.006,190.011(5),Fla.Stat. Law Implemented: s.s. 190.0011(5),Fla.Stat. 2.0 Effective Date. These Rules shall be effective , 2019. 9 16 N 01 a- c N CD 13 8 Q Q � Ni O 2� w ro M RIzcUm. 7 Z , 6 ' 1145 N o N 03 a> inR v on D) .,- N a ca a • • • • • N • N C co • I td CO • • • d 7 • C u' O = • . u • U) • , • e 0) - a )c a ca a) .cU os U N i- -o at c us m O N m •�' °N) N C N 1- (1)\\4. Q. 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Agenda Page#284 Key Marco Community Development District Fiscal Year 2019/2020 Meeting Schedule The Board of Supervisors of the Key Marco Community Development District will hold their meetings for Fiscal Year 2019/2020 on the third Wednesday of each month, at 8:30 a.m., at the Community Clubhouse located at 505 Whiskey Creek Drive,Marco Island,Florida,as follows: October 16,2019 November 20,2019 December 18,2019 January 15,2020 February 19,2020 March 18, 2020 April 15,2020 May 20,2020 June 17,2020 July 15,2020 August 19,2020 September 16,2020 The meetings are open to the public and will be conducted in accordance with the provision of Florida Law for Community Development Districts. The meetings may be continued to a date, time,and place to be specified on the record at the meeting. There may be occasions when one or more Supervisors will participate by telephone. Any person requiring special accommodations at these meetings because of a disability or physical impairment should contact the District Manager's Office at least forty-eight (48) hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1,or 1-800-955-8771 (TTY)/1-800-955-8770(Voice),for aid in contacting the District Manager's Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly,the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Justin Faircloth District Manager 161 Agenda Page#286 TRAVELERS One Tower Square Hartford,CT 06183 Notice of Conditional Renewal Sent Via:First Class Mail,evidence of mailing 06/17t2019 KEY MARCO COMMUNITY DEVELOPMENT DISTRICT 505 WHISKEY CREEK DR MARCO ISLAND,FL 34145 RE: Policy Number: 106980997 Policy Type:Commercial Crime Underwriting Company:Travelers Casualty and Surety Company of America Expiration Date:09+12/2019 Please be advised that Travelers Casualty and Surety Company of America is offering to conditionally renew the above referenced policy upon its expiration date subject to the following changed terms and conditions: The following changes will be made: • Endorsement CRI-19085(05-16),Social Engineering Fraud Insuring Agreement Endorsement,will be added to the policy. This endorsement adds a Social Engineering Fraud Insuring Agreement to the Commercial Crime Policy. • The Endorsement removes the 3rd element of the definition of Funds Transfer Fraud(definition AA.3.in the base policy),relating to an employee imposter scheme and adds the term Employee to the components of the Social Engineering Fraud Insuring Agreement. • Additionally,CRI-19085(05-16)will act to clarify the definition of Computer Fraud by removing the phrase"use of any computer"and replacing it with"intentional,unauthorized and fraudulent"entry or change of data into a Computer System. • Clarifying language is also added to the definitions of Funds Transfer Fraud, Computer Fraud and Social Engineering Fraud to expressly state that they are mutually exclusive. • Exclusion R has been modified to remove the phrase"whether or not fraudulent"and replaces it with"any exchange or purchase,whether genuine or fictitious."The exclusion also now contains exceptions for Insuring Agreements A., E.,FL and the Social Engineering Fraud Insuring Agreement. If you have any questions,please contact your agent or broker. Your insurance program provides critical financial protection for your company. Your agent or broker can provide expert and professional advice on Travelers extensive insurance products and services. You should regularly review and update your insurance program with your agent or broker to ensure it provides the protection you require. We appreciate your business. Thank you for choosing Travelers. CC: PRIA POBOX 2416 DAYTONA BEACH,FL 32115-2416 1 16I 1A r MINUTFIS OF MEETING KEY MARCO COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Key Marco Community Development District was held Wednesday, July 17, 2019 at 8:30 a.m. at the Key Marco Center, located at 505 Whiskey Creek Drive,Marco Island,Florida. Present and constituting a quorum were: Mary Beth Schewitz Chairperson Luanne Kerins Vice Chairperson Maureen McFarland Treasurer/Assistant Secretary Dawn Aitkenhead Assistant Secretary Corrie Grado Assistant Secretary Also present were: Justin Faircloth District Manager Greg Urbancic District Attorney Several Residents The following is a summary of the discussions and actions taken at the July 17, 2019 Key Marco Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Faircloth called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda Mr. Faircloth presented the Agenda for the meeting and the following amendments were requested: • Supervisors Grado requested the addition of an index of page numbers on agendas going forward. • Mr. Faircloth indicated there will be a proposal from Marco Island Painting for the gatehouse repairs,to be included under Old Business. There being no further amendments, On MOTION by Supervisor McFarland, seconded by Supervisor Aitkenhead, with all in favor, the Agenda for the meeting was approved as amended. 1 6 I 1 A 5 July 17,2019 Key Marco CDD THIRD ORDER OF BUSINESS Fiscal Year 2020 Budget Public Hearing A. Open the Public Hearing for Public Comment On MOTION by Supervisor McFarland, seconded by Supervisor Grado, with all in favor,the Public Hearing to consider adoption of the Fiscal Year 2020 Budget was opened. • A resident addressed the procedure for public comments. Mr. Urbancic explained the procedure. • Residents addressed issues with the irrigation system. It was reported that the pumping station at the end of Blue Hill Creek Drive was not working. Mr. Faircloth noted that the maintenance agreement with Hoover Pumping Systems expired on April 30, 2019 and was not renewed. Mr.Faircloth previously requested a new contract from Hoover for this system and also sent an email prior to the meeting starting to Hoover Pumping Systems to have them repair the system. • A resident commented there needs to be better communication between the HOA and CDD regarding the irrigation system. • A resident commented there needs to be full-time staff. Mr.Faircloth commented this may be done at the Board's request. B. Close the Public Hearing for Public Comment There being no further comments from the public, On MOTION by Chairperson Schewitz, seconded by Supervisor McFarland, with all in favor, the Public Hearing to consider adoption of the Fiscal Year 2020 Budget was closed. C. FY 2020 Budget D. Supervisor Schewitz FY 2020 Budget Options Document • Chairperson Schewitz noted that the landscaping proposals are not responsive to the budget and that Landscape Florida was closest to the budgeted amount. • Chairperson Schewitz noted that the CDD will likely have to spend approximately$1.3 Million on roads and the bridge in the next six years. • Supervisor McFarland noted that any changes may be made to the line items, as long as the assessment remains the same. • Management of irrigation was discussed. 2 1611A5 July 17, 2019 Key Marco CDD ➢ Mr. Faircloth commented the CUD may ask the new engineer to investigate, ask the landscaper to oversee irrigation or hire an irrigation company. ➢ The CDD may also transfer the day to day responsibility to the Community Association. ➢ Supervisor McFarland noted, that as Chairperson at the time, she previously directed Inframark to handle all items regarding the District, including irrigation. ➢ Mr. Faircloth mentioned that upgrades to the irrigation system could be made to improve the performance and management of the system. ➢ Mr. Urbancic commented there can be an operations maintenance agreement with the HOA, in which the HOA can take over responsibility. Mr. Faircloth would work with the HOA to ensure the CDD's part is taken care of. The CDD would be responsible for any capital expenditures. ➢ It was noted that future FEMA reimbursements may be affected. • Mr. Urbancic discussed dissolution of the CDD. ➢ Mr. Urbancic indicated he has not seen the process being used before. There is some inherent risk because of the way the public assets are being dealt with. The Statute does not dictate this process. If assets are transferred inappropriately,it can be challenged in court. Supervisors may be challenged individually. Residents may challenge this if they do not want the CDD to be dissolved. Someone may move for an injunction,which may be costly. If challenged,the CDD may possibly be reinstated. ➢ The budget may be reduced if the CDD goes into an operations maintenance agreement with the HOA,but the HOA budget will have to increase. ➢ Any substantial expenses fall back on the CDD as long as it exists. • The Board discussed items to transfer to the HOA. ➢ Supervisor McFarland suggested the line items of the budget pertaining to maintenance and landscaping, and irrigation services be reduced if the HOA takes over responsibility. ➢ Mr. Urbancic commented this is possible, and that the agreement being contemplated will include those items. There will be an exhibit which outlines exactly what the HOA will maintain. Mr. Urbancic will draft the agreement. 3 11611 ;, July 17,2019 Key Marco CDD ➢ Supervisor Grado suggested the CDD can slowly reduce the capital to be spent on the roads. ➢ The HOA will be given an easement on the right-of-way. • The budget assessment will have to be reduced. • Mr. Urbancic discussed timing issues. • Mr. Faircloth warned that if this agreement did not work out for some reason, the District would have to go out for a special assessment or draw from reserves since it had already reduced its budget. • Mr. Urbancic suggested continuing the budget Public Hearing to the next meeting. • The agreement with the HOA should be effective as of January 1, 2020. On MOTION by Supervisor McFarland, seconded by Chairperson Schewitz, with all in favor, the Public Hearing to consider adoption I of the Fiscal Year 2020 Budget, was continued to Wednesday, August 21, 2019 at 8:30 a.m. at the Key Marco Center, located at 505 Whiskey Creek Drive, Marco Island,Florida. • Mr. Urbancic will prepare an agreement with the Key Marco Community Association to oversee the maintenance, landscaping and irrigation needs of the District commencing January 1, 2020. The draft agreement should also be submitted to the HOA for their review. On MOTION by Supervisor McFarland, seconded by Vice Chairperson Kerins, with all in favor, the Key Marco Community Association Manager and Mr. Herb Krutisch, shall be authorized to have access to the Hoover Pumping System. E. Consideration of Resolution 2019-9,Adopting the Budget for Fiscal Year 2020 F. Consideration of Resolution 2019-10,Levying Non-Ad Valorem Assessments These items shall be considered at the continued meeting. FOURTH ORDER OF BUSINESS Public Comments on Agenda Items • Mr. Krutisch commented on the lake management proposals. ➢ Responsibility for the lake was discussed. 4 1 6 1 1 A 5 July 17, 2019 Key Marco CDD ➢ This item should be included in the agreement with the HOA. • There are current agreements with Hoover Pumping Systems, which may not be assignable. Mr. Urbancic will determine the termination period, and at the next meeting, the Board should be prepared to terminate the contract with Hoover, probably as of October 1,2019. The HOA will have to solicit their own contracts. FIFTH ORDER OF BUSINESS Old Business A. Streetlight Project Discussion This item was tabled until after hurricane season. B. Annual Landscape Contract The current landscaper will be continued on a monthly basis. C. Ground Lease Agreement • Mr.Urbancic discussed past conflicts and the Board's responsibility regarding payment of HOA landscaping expenses. D It may be difficult to determine what was already spent. D It may be approximately$40,000 per year,going back two years. D Technically, if the HOA was unjustly enriched, the CDD should have been paid, but from a practical standpoint,the situation should be fixed going forward. D Mr. Faircloth and the Board concurred with Mr.Urbancic's proposal. D. Key Marco CDD/lnframark Contract Discussion This item was postponed. E. Guardhouse Painting • Mr. Faircloth presented a proposal Marco Island Painting that was lower than the previously approved proposal from Koala-T Painting. He will see if Koala-T will match the price of Marco Island Painting. On MOTION by Supervisor McFarland seconded by Chairperson Schewitz,with all in favor, the District Manager was authorized to negotiate a lower price with Koala-T Painting for painting of the guardhouse, and the District Manager and Supervisor Aitkenhead were authorized to make the final decision based on said negotiations. 5 16t1A g July 17,2019 Key Marco CDD SIXTH ORDER OF BUSINESS New Business A. Cyclists/Road Safety • A complaint was received that cyclists are veering over two lanes of traffic in the CDD. • The CDD does not have any enforcement rights here,but rules can be established, in which case the CDD will have to go through the rulemaking process. • Mr. Urbancic indicated the rules have to be consistent with State law. • Mr. Faircloth indicated there is no signage for towing. He recommends the Board consider developing a policy on towing for safety reasons, which also requires rulemaking. • Overnight parking may be permitted at the discretion of the CDD as part of a new rule. • There should be no parking on the grass,only on the roadway. • There are liability issues with pedestrians walking on the roadways. • The owners of 1247 Blue Hill Creek Drive requested Mr. Faircloth investigate their property,as the swale does not appear to be draining properly. This is an issue for the engineer or landscaper. The swales may need to be reevaluated. Mr.Faircloth will go to the property to determine whether there is an issue in the right-of-way. More details were provided by the owner. Mr. Faircloth will work with the owner to resolve this issue. • Mr. Urbancic will prepare rules for safety on the roadways to include towing, to be reviewed at the next meeting B. District Engineer Draft RFQ • Mr. Faircloth presented a draft RFQ for the Board's review and approval. • This will have to be advertised. • The Board will rate each potential engineer based on the attached schedule. • Mr.Urbancic requested changes. > The contract was replaced with one recommended by Mr.Urbancic. > Irrigation should be included after Item C. > The Board would like electrical/streetlighting experience. • Various firms will be notified,including Johnson Engineering. 6 � 6I A July 17,2019 Key Marco CDD On MOTION by Chairperson Schewitz, seconded by Supervisor McFarland, with all in favor, the District Manager was authorized to proceed with the RFQ for District Engineering Services, as amended. C. Securitas Wage Increase Request • Securitas has not hired a replacement for the manager who gave his notice. They are planning to use existing staff. • There was a rate increase in December. • The Board declined the request from Securitas for a wage increase. D. Lake Maintenance Discussion i. Aquagenix Communications(4/10/19&6/6/19) ii. Lake & Wetland Management Proposals This item was tabled since lake maintenance will be transferred to the Master Association. E. Russowatch Communication (6/25/19) • The proposal will be kept on file if the need for replacement arises. F. Holiday Lighting Discussion • Mr. Faircloth discussed the history behind the agreement presented in the agenda packet. • The consensus of the Board was not to renew the Holiday Lighting contract with Trimmers Holiday Decor,Inc. • Mr. Faircloth will proceed with terminating the contract without having to make a partial payment. • The attorney indicated the agreement states 2017 and 2018. Therefore, the CDD may not be liable for a payment. SEVENTH ORDER OF BUSINESS Attorney's Report A. Updated Draft Rules of Procedure • They have been scaled back to just being procedural items. • Rules for roads will be presented at the next meeting. The planters were discussed. • The planters should be declared surplus property,and the District should be authorized to dispose of them pursuant to Section 274.06 of the Florida Statutes, declaring the 7 11 P. July 17, 2019 Key Marco CDD property obsolete or unable to be used,is uneconomical,inefficient or serves no further usable function, and the estimated value is under$5,000. On MOTION by Supervisor McFarland, seconded by Chairperson Schewitz, with all in favor, the planters previously moved to the Clubhouse shall be declared as surplus property authorizing the ; District to dispose of them pursuant to Section 274.06, Florida Statutes, ratifying any prior action of District staff in order to dispose of them under chapter 274. EIGHTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the June 19,2019 Meeting Mr. Faircloth stated each Board member received a copy of the Minutes of the June 19, 2019 Meeting and requested any additions,corrections or deletions. • On Line 259,braking should replace breaking. • On the last page under the signature line,Schewitz should replace McFarland. • Mr. Faircloth discussed the No Outlet sign previously approved to be installed by the Board. There is no issue with proceeding, however, there are issues with Collier County regarding traffic calming devices. This can be included on the engineering RFQ. The No Outlet sign will be installed per the requirements. On MOTION by Chairperson Schewitz, seconded by Supervisor McFarland, with all in favor, the Minutes of the June 19, 2019 Meeting were approved as amended. B. Acceptance of the Financials Mr.Faircloth presented the June 30,2019 Financial Statements for the Board's review and approval.The District has collected 100%of its assessments. On MOTION by Chairperson Schewitz, seconded by Vice Chairperson Kerins, with all in favor, the June 30, 2019 Financial Statements were accepted. C. Fiscal Year 2020 Meeting Schedule Mr.Faircloth noted that additional meeting can be noticed,as they can always be cancelled if not necessary. 8 . .s •i . July 17, 2019 Key Marco CDD On MOTION by Chairperson Schewitz, seconded by Supervisor Aitkenhead, with all in favor, the Fiscal Year 2020 Meeting Schedule was approved. D. Follow-Up Items • Mr.Faircloth met with Crawford Landscaping and made them aware the District is not happy with the way things look. Mr. Faircloth did a drive-through with both the irrigation manager,Tommy Hugo,and account manager,Brian Stork. D Trash needs to be picked up by the landscaping company three days per week. • Mr.Faircloth was contacted by the Chamber of Commerce regarding entrance into the community for their Leadership Marco event. There was Board consensus for the Chamber of Commerce to come in as a guest. • The guardhouse is in need of new supplies. The Board approved issuance of a credit card to the District Manager for Board expenses only. D Mr. Faircloth will sign the CDD up with Staples in which supplies may be ordered and delivered. • Mr. Faircloth discussed a possible credit from Securitas because they inappropriately called for service from Cypress Access. i. Travelers Insurance Communication 6/17/19 • Mr. Faircloth requested proposals from Egis and the current provider, which he hopes to have available at the next meeting. ii. Document Turnover Update • All communications received regarding emails were requested from the previous management company. • This is not considered a public records request. • Mr. Kevin Kerins noted there are 15,000 emails, some associated with the CDD and others associated with the HOA. Each one would have to be forwarded individually. • Mr.Faircloth does not need these communications at this time. • The Board agreed not to seek emails from the Key Marco Association and just work with them on an as needed basis going forward. • Mr.Faircloth recommended that the Board have CDD email addresses. 9 161145 July 17, 2019 Key Marco CDD NINTH ORDER OF BUSINESS Supervisors' Requests and Comments There being none,the next item followed. TENTH ORDER OF BUSINESS Audience Comments Board members were thanked for all of their work with the community. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Chairperson Schewitz, seconded by Supervisor McFarland, with all in favor, the meeting was adjourned at approximately 11:00 a.m. u in F ircloth Mary Woolth Schewitz Secretary Chairperson 10 16 $ 1 ; Board of Supervisors Mary Beth Schewitz,Chair Justin Faircloth,District Manager Luanne Kerins,Vice Chair Greg Urbancic,Esq.,District Counsel 16, Maureen McFarland,Treasurer/Asst.Secretary _ DawnAitkenhead,AssistantSecretary KEY '' t . _ A_.-) Corrie Grado,Assistant Secretary = �— Community,'Development Diatrict Revised Meeting Agenda Wednesday,August 21,2019 at 8:30 a.m. Note: Requests to address the Board on all subjects, which arc not on today's agenda, will be accommodated under"Audience Comments". All public comments are limited to a maximum of three(3)minutes per attendee in order to facilitate orderly and efficient District business. 1. Roll Call 2. Approval of Agenda 3. Approval of the Minute of the July 17,2019 Meeting 4. Consideration of Facilities Maintenance Agreement with the Key Marco Community Association A. Consideration of Utility Easement B. Termination of Ground Lease 5. Fiscal Year 2020 Budget Public Hearing A. FY 2020 Budget B. Consideration of Resolution 2019-09,Adopting the Budget for Fiscal Year 2020 1-1 C. Consideration of Resolution 2019-10,Levying Non-Ad Valorem Assessments C 6. Public Comments on Agenda Items 7. Old Business A. Christmas Decor 8. New Business A. Crawford Landscaping Estimate for 1247 Blue Hill Creek Drive 9. Attorney's Report A. Roadway Rules 10. Manager's Report A. Acceptance of the Financials B. Follow-Up Items i. Gatehouse Pressure Cleaning ii. Gatehouse Waterline Leak 11. Supervisors' Requests and Comments 12. Audience Comments 13. Adjournment *Next regular meeting scheduled for September 18,2019 District Office Meeting Location 210 N.University Drive,Suite 702 Key Marco Community Center Coral Springs,Florida 33071 505 Whiskey Creek Drive Marco Island,FL.34145 16 1 I A e' Agenda Page 7 KEY MARCO Community Development District Annual Operating Budget Fiscal Year 2020 Version 1 - Modified Tentative Budget (Approved 04/17/19) Prepared by: INFRAMA _RK INfP.ASTRUCTURE 1 6t �3_ KEY MARCO Agenda Page 8 Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1 -2 Budget Narrative 3-5 Exhibit A-Allocation of Fund Balances 6 SUPPORTING BUDGET SCHEDULES 2019-2020 Non-Ad Valorem Assessment Summary 7 1 6 1 1 A Agenda Page 9 Key Marco Community Development District Operating Budget Fiscal Year 2020 16I1N5 KEY MARCO Agenda Page 10 Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL ACTUAL BUDGET THRU MAR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 2018 FY 2019 FEB-2019 SEP-2019 FY 2019 FY 2020 REVENUES Interest-Investments Income $ 3,244 $ 8,336 $ 14,896 $ 8,000 $ 7,152 $ 10,013 $ 17,165 $ 15,000 Hurricane Irma FEMA Refund - - - - 20,834 - 20,834 - Interest-Tax Collector Investments - - 40 - 226 45 271 200 Non-Ad Valorem Assessments 623,464 586,280 629,800 629,800 540,500 89,300 629,800 413,876 Non-Ad Valorem Assessments Discounts - - (18,377) (25,192) (20,727) - (20,727) (16,555) Revenue Carry Forward - - 466 - - - - - Hurricane Irma Insurance Claim Payout - - - - - - - - Insurance Reimbursements - - 70,024 - - - - - UserFacilityRevenue - - - - 2,038 2,853 4,891 4,000 Miscellaneous Revenues 5,129 288 - - - - - - TOTAL REVENUES 631,838 594,884 696,849 612,608 550,023 102,211 652,234 416,521 EXPENDITURES Administrative Board of Supervisor Fees 5,015 4,800 7,200 0,600 2,400 7,200 9,600 4,800 FICA Taxes 31 - 414 734 184 551 735 387 ProfServ-Mgmt Consulting Service 54,080 31,263 78,750 72,000 31,000 41,000 72,000 72,000 Field Mgmnt Svcs/Contractual Svcs 44,887 57,398 - - - - - - Transcript Cost 1,180 1,710 1,735 2,400 635 889 1,524 2,400 Auditing Services 4,850 4,875 4,925 5,000 - 5,000 5,000 5,000 Accounting Services 15,000 10,450 13,163 14,150 5,896 8,254 14,150 14,150 ProfServ-Special Assessment 1,000 1,000 1,000 1,000 1,000 - 1,000 1,000 ProfServ-Property Appraiser 9,648 9,648 9,045 9,447 567 8,880 9,447 6,208 ProfServ-Tax Collector 12,469 11,725 7,249 12,596 10,395 2,201 12,596 8,278 ProfServ-Legal Services 18,420 40,754 29,323 25,000 12,631 17,683 30,314 25,000 ProfServ-Engineering - 12,500 7,500 5,000 - 5,000 5,000 5,000 Postage 289 433 287 150 72 101 173 175 Rentals&Leases(Robert Flinn) - 676 300 300 226 316 542 300 Computer Support 811 1,149 993 600 250 350 600 600 Printing&Binding 627 - - - - - - _ Insurance-General Liability 33,272 27,230 27,845 29,926 26,788 - 26,788 29,926 Legal Advertising 2,584 4,421 2,958 4,000 1,743 2,257 4,003 4,000 Office Supplies 519 490 476 500 110 154 264 300 Dues,Licenses,Subscriptions 200 175 265 275 175 100 275 275 Miscellaneous Expense/Bank Charges 799 660 949 750 311 435 746 700 Total Administrative 205,682 221,377 192,077 193,428 94,383 100,372 194,755 180,479 Maintenance and Landscaping Contractual Services 131,903 139,105 142,898 140,000 58,988 82,583 141,571 35,202 Insurance Workers Corny - 150 - - - - - - Electric Services - 877 - - - - - - Chemicals - 2,372 - - - - - - R&M-Trees and Trimming 47,320 7,680 32,330 15,000 2,258 3,161 5,419 1,875 R&M-Pressure Washing - - - - 3,165 4,431 7,596 1,875 Plant Replacement Program 8,667 10,899 26,078 10,000 8,966 1,034 10,000 2,500 Exotic Maintenance 599 - 116 13,000 12,232 768 13,000 3,250 Flower Program - 2,817 1,863 5,000 2,415 2,585 5,000 1,250 Mulch Program 11,032 1,260 11,848 9,000 9,484 0 9.484 2,250 MISGFEMA Expense - - 150,911 - 5,000 - 5,000 - Miscellaneous Contingency - - - - - - •- 5,000 Total Maintenance and Landscaping 199,520 165,159 366,044 192,000 102,508 94,562 197,070 53,202 Annual Operating Budget Page 1 Fiscal Year 2020 1611A5 KEY MARCO Agenda Page 11 Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL ACTUAL BUDGET THRU MAR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 2010 FY 2019 FEB-2019 SEP-2019 FY 2019 FY 2020 Irrigation Services Contractual Services - 9,770 1,934 6,100 824 874 1,498 374 Utility-Water 14,959 18,263 22,921 15,000 18,131 25,383 43,514 10,000 Land Lease 28,083 30,636 30,636 31,000 12,765 17,871 30,636 - Utilities-Electric 5,470 4,377 6,219 5,000 2,990 4,188 7,178 1,750 Repairs&Maintenance 14,641 12,349 25,811 20,000 10,339 14,475 24,814 6,250 Total Irrigation Services 63,363 75,395 87,521 77,100 44,849 62,789 107,638 18,374 Capital Expenditures&Projects Street Light Project - - 5,000 - - - - - Bridge Repair - - 15,124 - - - - - Cap Outlay-Roads - 1,865 28,950 50,000 5,375 - 5,375 31,946 Total Capital Expenditures&Projects - 1,865 49,074 50,000 5,375 - 5,375 31,946 Lighting Capital outlay/LED Lighting - 14,060 - - - - - - Utilities-Electric 15,252 17,562 24,187 24,000 2,478 3,469 5,947 7,500 R&M General 19,881 4,596 6,547 6,000 3,849 5,109 8,758 6,000 Misc-Hcliday Lighting 4,485 1,345 3,588 3,000 250 2,750 3,000 3,000 Total Lighting 39,618 37,583 34,322 33,000 6,377 11,328 17,705 16,500 Access Control Contractual Services 77,624 83,448 83,057 86,520 35,837 50,683 86,520 86,520 Utilities 4,414 6,117 8,360 10,000 2,637 3,892 6,329 7,500 R&M Gate 4,456 6,809 6,785 3,580 2,448 3,427 5,875 5,000 R&M Gatehouse 20,438 10,350 13,722 5,000 1,210 3,790 5,000 5,000 OpSupplies-General - 129 796 250 1,134 1,588 2,722 2,000 Capital Outlay - - 10,000 - - - - - Total Access Control 106,931 106,853 122,720 105,350 43,266 63,180 106,446 106,020 Maintenance:Landscape/Hardscape Capital Outlay - - 46,300 - - - - - Total Maintenance:Landscape/Hardscape - - 46,300 - - - - - Roadway Servkes Repairs&Maintenance - - 4,812 - - - - 10,000 Total Roadway Services - - 4,812 - - - - 10,000 I TOTAL EXPENDITURES 615,106 608,212 902,870 650,878 296,758 332,230 628,988 416,521 Hurricane Iona Expenses Misc-FEMA Expenses - 41,052 - _- - - - - Total Hurricane Irma Expenses - 41,052 - - - - - - TOTAL EXPENDITURES 615,105 649,264 902,870 650,878 296,758 332,230 628,988 416,621 Excess(deficiency)of revenues Over(under)expenditures 16,733 (54,380) (206,021) (38,270) 253,285 (230,019) 23,240 (0) Net change in fund balance 16,733 (50,530) (206,021) (38,270) 253,265 (230,019) 23,246 (0) FUND BALANCE,BEGINNING 844,120 880,853 810,321 604,300 604,300 - 604,300 627,546 FUND BALANCE,ENDING $ 860,853 $ 810,321 $ 604,300^ $ 566,030 $ 857,565 $ (230,019) $ 627,546 $ 627,546 Annual Operating Budget Page 2 Fiscal Year 2020 161145 Agenda Page 12 Key Marco Community Development District General Fund Budget Narrative Fiscal Year 2020 Revenue Interest-Investments The District earns interest on the monthly average collected balance on their Operating Account. Special Assessment—Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District to pay for the operating expenditures during the Fiscal Year. Special Assessment-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of CDD assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. Expenditures Expenditures-Administrative PIR Board of Supervisors Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all supervisors attending each of the six scheduled meetings. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Management Consulting Service The District receives monthly Management services from the Key Marco Community Association at$6,000 monthly. Transcript Cost The District receives Transcription services from Pam Arsenault for meeting and landowner minutes. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm, currently, Grau&Associates. Accounting Services The District receives accounting and vendor services from Inframark Infrastructure Management Services, Professional Services-Special Assessment Administrative costs for preparation of the District's assessment roll are prepared by AJC Associates,Inc.The annual fee for fiscal year 2018 —2019 was$1,000. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies,data processing,computer equipment,postage,and programming. Annual Operating Budget Fiscal Year 2020 Page 3 161 1A Agenda Page 13 Key Marco Community Development District General Fund Budget Narrative Fiscal Year 2020 LExpenditures—Administrative(continued) Professional Services-Legal Services The District's legal counsel Coleman,Yovanovich&Koester,P.A.will be providing general legal services to the District,i.e.review operating and maintenance contracts,email correspondences etc.Fees are based on prior year legal expenses. Professional Services-Engineering The District's engineer Fishking &Associates will be providing general engineering services to the District, i.e. road consulting and other related services. Insurance-General Liability The District's General Liability,Commercial Property&Public Officials Liability Insurance policy is with Public Risk Insurance Agency.The Public Risk Insurance Agency provides insurance coverage to governmental agencies. Office Supplies Miscellaneous office supplies required to prepare agenda packages. Annual District Filing Fee The District is required to pay a$175 annual fee to the Department of Economic Opportunity Division of Community Development. Expenditures—Maintenance and Landscaping Contractual Services Crawford Landscaping is the District's vendor for monthly landscaping services currently at$11,734 monthly. R&M—Trees&Trimming Crawford Landscaping is the District's vendor for Tree removal,pruning etc. R&M—Pressure Watching OZ Pressure Cleaning is the District's vendor for pressure cleaning of the Guard House,pavers,sidewalks etc. Miscellaneous Contingency Handle all miscellaneous items related to the Field but not otherwise included on the budget. Expenditures—Irrigation Services Contractual Services Aquagenix is the District's vendor for monthly Aquatics Service currently at$125 monthly. R&M—General This expense represents miscellaneous expenses that may arise during the year relating to the normal operations and maintenance of the District. Examples include any repairs or expenses related to the irrigation system, perimeter wall, landscaping on CDD property and other unforeseen maintenance needs. Annual Operating Budget Fiscal Year 2020 Page 4 1611 Agenda Page 14 Key Marco Community Development District General Fund Budget Narrative Fiscal Year 2020 Access Control Contractual Services Securitas Security Services USA,Inc is the district's vendor for Guard Services and their current fee is$6,822 monthly.Also included in contractual services are year-end bonuses. Utilities Contains all invoicing pertaining to Utilities for the Guard House. Annual Operating Budget Fiscal Year 2020 Page 5 161145 KEY MARCO Agenda Page 15 Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2020 $ 627,546 Net Change in Fund Balance- Fiscal Year 2020 (0) Reserves-Fiscal Year 2020 Additions - Total Funds Available(Estimated)-913012020 627,546 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 104,130 Subtotal 104,130 Total Allocation of Available Funds 104,130 Total Unassigned(undesignated)Cash $ 523,415 Annual Operating Budget Page 6 Fiscal Year 2020 161 IA 5 Agenda Page 16 Key Marco Community Development District Supporting Budget Schedules Fiscal Year 202C 16 1 1A 5 KEY MARCO Agenda Page 17 Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2020 vs. Fiscal Year 2019 General Fund 001 Total FY 2020 FY 2019 Percent Units Change $3,089 $4,700 -34.3% 134 Annual Operating Budget Fiscal Year 2020 Page 7 16I1f Agenda Page 31 COMMUNITY DEVELOPMENT DISTRICT FACILITIES MAINTENANCE AGREEMENT THIS COMMUNITY DEVELOPMENT DISTRICT FACILITIES MAINTENANCE AGREEMENT(this"Agreement")is entered into as of day of , 2019, by and between KEY MARCO COMMUNITY DEVELOPMENT DISTRICT, an independent special district established pursuant to Chapter 190,Florida Statutes(the"District"),and KEY MARCO COMMUNITY ASSOCIATION, INC., a Florida not-for-profit corporation (the "Association"). RECITALS: A. The District is a local unit of special-purpose government established by ordinance adopted by the Board of County Commissions of Collier County, Florida, pursuant to the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes, as amended(the"Act"),and is validly existing under the Constitution and laws of the State of Florida. The District has the authority to exercise powers to finance,fund,plan,establish,acquire,construct or reconstruct,enlarge or extend,equip,operate, and maintain systems and facilities for roads,water management,water supply,sewer,street lights,security and parks and recreational facilities, among other powers, including all powers necessary, convenient, incidental or proper in connection with any of the powers,duties,or purposes authorized by the Act. B. The Association is a private not-for-profit corporation formed pursuant to Chapters 617 and 720, Florida Statutes that owns and operates certain community infrastructure and amenity facilities located within the Key Marco community that is within the boundaries of the District. The membership of the Association is comprised solely of property owners within the District and all of the Key Marco property owners are members of the Association pursuant to the Declaration of Protective Covenants,Restrictions and Easements for Key Marco recorded in the Official Record Book 1570,Page 1747 of the Public Records of Collier County,Florida,as amended and supplemented. C. The District desires to contract with the Association to operate,maintain,repair and replace the following items and improvements owned or installed by the District that arc located within the area described on Exhibit"A"attached hereto and made a part hereof("Improvement Area"):(i)landscaping and vegetation ("Landscaping") and (ii) irrigation improvements ("Irrigation") (the Landscaping and Irrigation are sometimes collectively referred to herein as the "Landscaping and Irrigation Improvements"). D. The Association is responsible for operating and maintaining certain common areas either contiguous or in close proximity to the areas where the Landscaping and Irrigation Improvements are or will be located and the members of the Association are the direct beneficiaries of the Landscaping and Irrigation Improvements. Further,the Association is uniquely positioned and qualified to operate,maintain, repair and replace the Landscaping and Irrigation Improvements. E. The Association agrees to to undertake the responsibility for operating, maintaining, repairing and replacing the Landscaping and Irrigation Improvements all on the terms and conditions set forth herein. F. The District and the Association agree that having the Association operate,maintain,repair and replace the Landscaping and Irrigation Improvements is in the best interests of the District and the property owners benefitting from the Landscaping and Irrigation Improvements. Specifically,having the Page 1 161 1Pi Agenda Page 32 Association operate,maintain,repair and replace the Landscaping and Irrigation Improvements will provide for easier administration,potential cost savings,and anticipated efficiencies in operate,maintain,repair and replace. NOW,THEREFORE,the District and the Association agree as follows: 1. Recitals. The above recitals are true and correct and incorporated herein by this reference. 2. Finding. The District and the Association expressly agree that having the Association operate, maintain,repair and replace the Landscaping and Irrigation Improvements is in the best interests of the District and the property owners intended to benefit from the Landscaping and Irrigation Improvements. 3. Operation, Maintenance, Repair and Replacement. Except as otherwise provided for herein,the Association agrees to be responsible during the term of this Agreement,at the Association's sole cost and expense, for operating, maintaining, repairing, and replacing the Landscaping and Irrigation Improvements that may be now or in the future located on or within the Improvement Area. The Landscaping shall be kept by the Association in good, neat and attractive condition and repair. The Irrigation shall be kept in good and proper condition and repair. All such action by the Association shall be performed in compliance with all applicable statutes, ordinances,administrative rules and regulations, permit conditions and the rules, policies, practices and procedures of the District. The Association understands and agrees that the Association shall be required to budget for, fund, and complete maintenance,repair,and replacement of the Landscaping and Irrigation Improvements and their component parts. During the term of this Agreement,the Association shall have a non-exclusive license to enter upon the Improvement Area to the extent reasonably necessary to carry out the Association's obligations under this Agreement. Notwithstanding the foregoing, if any property of the District is damaged a result of any activity of the Association pursuant to this Agreement, the Association shall be responsible, at the Association's sole cost and expense,to promptly repair any damaged property or landscaping to the extent necessary to restore the property to its condition prior to the damage. 4. Tropical Storm or Hurricane Damage. The parties acknowledge that the Association is acting as a service provider to the District under this Agreement and this Agreement is means to provide for the services set forth in Section 3 on a resource-efficient basis as described in the recitals. This Agreement transfers neither ownership nor ultimate legal responsibility for the Landscaping and Irrigation Improvements. Nor does this Agreement change the character of the Landscaping and Irrigation Improvements, which are public assets of the District. The parties recognize that given the nature of the Landscaping and Irrigation Improvements, they generally cannot be insured, but are subject to being damaged or destroyed in a tropical storm or hurricane event. In the event the Landscaping and Irrigation Improvements are damaged as a result of a tropical storm or hurricane event, it shall be the District's obligation, at the District's cost and expense, for post-tropical storm or hurricane clean-up of the Landscaping and Irrigation Improvements and for the repair or replacement of the Landscaping and Irrigation Improvements in a manner,and to the extent,deemed appropriate by the District. 5. Representative. The District shall designate in writing a person to act as the District's representative with respect to the services to be performed under this Agreement. The District's representative shall have the authority to transmit instructions,receive information,interpret and define the District's policies and decisions with respect to materials, equipment, elements, and systems pertinent to the Association's services. The Association agrees to meet with the District's representative as is reasonably necessary to evaluate the Landscaping and Irrigation and discuss conditions, schedules, and items of concern regarding this Agreement. Page 2 1 6 1 1 IA . Agenda Page 33 6. Annual Budget Updates. Annually,in December,the Association shall submit in writing to the District the Association's proposed operating budget(or portions thereof)in sufficient detail to illustrate the Association's estimated expenditures for the operation, maintenance, repair and replacement of the Landscaping and Irrigation Improvements for the next fiscal year of the Association pursuant to this Agreement. The District shall respond in writing within thirty (30) days to the Association that it has reviewed the budget(or applicable portion thereof)and that either(i)the District has no objection to the proposed budget or(ii)the District recommends specific,reasonable changes to the proposed budget,which the Association shall review and either agree to incorporate into the budget or propose its own reasonable changes. The budget must be reasonably and mutually satisfactory to both parties. In the event that an agreed budget is not established prior to December 3151, the prior year's budget shall be utilized until an agreement is reached. 7. Annual Meeting to Discuss Capital Improvements; Modifications to the Landscaping and Irrigation Improvements. a. No later than the April 30' of each year of the Term (or any Renewal Term)(as defined below),the Board of Supervisors of the District("Board of Supervisors")shall schedule and hold,as part of a Board of Supervisors' meeting, a discussion concerning any proposed capital improvements (i.e. material modifications or enhancements)to the Landscaping and Irrigation Improvements that the Board of Supervisors intends to undertake. The Association agrees to have a representative of the Association present at the meeting. In lieu of a representative,the meeting can be held as a joint meeting of the Board of Directors of the Association and the Board of Supervisor. Except as otherwise agreed upon by the parties or as required due to casualty from a Tropical Storm or Hurricane pursuant to Section 4,the District will not undertake any capital improvements to the Landscaping and Irrigation Improvements during the subsequent Renewal Term except as approved at the Board of Supervisors' meeting or otherwise set forth in a written notice to the Association prior to April 30'''. The intent of this provision is to(i)allow the the Association the opportunity to propose any capital improvements to the Landscaping and Irrigation Improvements for consideration by the Board of Supervisors and(ii)disclose any intended expected capital improvements by the District to the Landscaping and Irrigation Improvements in order to allow the Association to determine whether to continue with the next Renewal Term. b. The Association shall have the right to modify or enhance the Landscaping and Irrigation Improvements consistent with the terms of this Agreement; provided,however,that the Association may not make any material modification to the Landscaping and Irrigation Improvements (including, without limitation,removal or replacement)without the prior written consent of the District,which consent may be withheld in the District's sole and exclusive discretion. 8. Inspections by the Association. The Association shall perform regular on-site inspections of the Landscaping and irrigation Improvements to determine their condition,confirm proper operation and perform the maintenance, repair and replacement of such Landscaping and Irrigation Improvements as outlined in this Agreement. Based upon such inspections, the Association shall perform such additional maintenance, repair and replacement of the Landscaping and Irrigation Improvements as necessary consistent with the obligations set forth under Section 2. The Association shall make a representative available to provide reporting on the Landscaping and Irrigation Improvements at a regular meeting of the District's Board upon request of the District Manager. 9. Term.The initial term of this Agreement will commence on November 16,2019 and will run through September 30,2020("Initial Term"),unless terminated prior to that time by either party pursuant to a provision of this Agreement. After the Initial Term, this Agreement will automatically renew for additional one(1)year periods(October I" through September 30'h of the next year)(each, a"Renewal Term")unless terminated by either party as provided for herein. The District may terminate this Agreement Page 3 161 1 / Agenda Page 34 for any or no reason upon ninety(90)days' written notice to the Association, or the parties may mutually agree in writing to an earlier termination. The Association may terminate this Agreement on September 30th of a calendar year provided the Association provides the District written notice of termination no later than May 31St of that year. If written notice of termination is provided by the Association after May 3151, then the effective date of termination will be September 30th of the following calendar year. 10. Independent Contractor. In all matters relating to this Agreement,the Association shall be acting as an independent contractor. Neither the Association nor employees of the Association,if there are any,are employees of the District under the meaning or application of any Federal or State Unemployment or Insurance Laws or Old Age Laws or otherwise. The Association agrees to assume all liabilities or obligations imposed by any one or more of such laws with respect to employees of the Association,if there are any, in the performance of this Agreement. The Association shall not have any authority to assume or create any obligation, express or implied, on behalf of the District and the Association shall have no authority to represent the District as an agent,employee,or in any other capacity. 1. Liens and Claims. The Association shall promptly and properly pay for all contractors retained,labor employed,materials purchased,and equipment hired by it to perform under this Agreement. The Association shall keep the District's property free from any construction,materialmen's or mechanic's liens and claims or notices in respect to such liens and claims or notices in respect to such liens and claims, which arise by reason of the Association's performance under this Agreement, and the Association shall immediately discharge any such claim or lien. 12. Insurance. The Association shall procure,at the Association's expense,and maintain at all times during the term of this Agreement,comprehensive general liability insurance,worker's compensation insurance,automobile liability insurance,and such other coverage as may be necessary or desirable to carry out its duties under this Agreement regarding the Landscaping and Irrigation Improvements in the Improvement Area. The Association shall carry the following minimum levels of insurance: a. Comprehensive general liability insurance coverage of$1,000,000.00 combined single limit bodily injury and property damage per occurrence,and$2,000,000 general aggregate. b. Worker's compensation insurance coverage insurance shall be in full compliance with Florida statutory requirements. c. Automobile Liability Insurance for bodily injuries in limits of not less than $1,000,000 combined single limit bodily injury and for property damage, providing coverage for any accident arising out of or resulting from the operation,maintenance,or use by the Association of any owned, non-owned,or hired automobiles,trailers,or other equipment required to be licensed. The District,and its officers and supervisors,shall be named as an additional insured on all policies required (excluding worker's compensation). A certificate of insurance will be provided to the District annually evidencing compliance with the foregoing insurance requirements. No certificate shall be acceptable to the District unless it provides that any change or termination within the policy periods of the insurance coverage, as certified, shall not be effective within thirty (30) days of prior written notice to the District. Insurance coverage shall be from one or more reputable insurance carriers that are licensed to conduct business in the State of Florida,which carriers shall be reasonably acceptable to the District. The Association further agrees to require by written contract any contractor or subcontractors hired or engaged by the Association to perform all or part of the Associations' services hereunder to procure and maintain,until the completion of the contractor's or subcontractor's work,insurance of the types and to the Page 4 16 $ 1A Agenda Page 35 limits specified in this Section unless such insurance requirements for the contractor or subcontractor are expressly modified or waived in writing by the District. Notwithstanding anything to the contrary in this Section,the Association shall not be required to maintain the workers' compensation insurance set forth in subsection b.,above,provided that the Association is not performing any of the maintenance, repair or replacement work using employees of the Association. If, however,the Association at any time commences performing the maintenance,repair or replacement work using employees of the Association, the Association shall provide the District with evidence of such worker's compensation insurance. Nothing herein shall alleviate the requirement that all contractor or subcontractors hired or engaged by the Association to perform all or part of the Associations' services hereunder shall be required to carry the applicable worker's compensation insurance. 13. Indemnification. Except to the extent of negligence or intentional misconduct of the District, the Association agrees to indemnify,defend and hold harmless the District and its Board members,officers, agents, staff and employees from any and all liability, claims, actions, suits or demands by any person, corporation or other entity for injuries,death,property damage or harm of any nature,arising out of,or in connection with, the acts or omissions of the Association, or its officers, employees, representatives, contractors, or subcontractors relating to the obligations assumed by the Association hereunder. Obligations under this section shall include the payment of all settlements,judgments,damages,liquidated damages,penalties,forfeitures,back pay awards, court costs,arbitration and/or mediation costs, litigation expenses,fines,penalties,attorneys' fees,and paralegal fees(incurred in court,out of court,mediation,on appeal,or in bankruptcy proceedings)as ordered. 14. Payment/Funding. The District shall pay Association the sum of Ten Dollars($10.00)per year for the provision of operation,maintenance,repair and replacement services pursuant to the terms of this Agreement. The Association shall not be entitled,for any reason,to reimbursement or refund from the District of any funds expended in the performance of the Association's obligations and responsibilities under this Agreement. To the extent of the Association's funding obligations under this Agreement, the Association shall be responsible for staffing, budgeting, financing, billing and collection of fees, service charges, etc., necessary to perform the operation and maintenance responsibilities set forth in this Agreement. The Association shall assess and collect from the membership of the Association for the operation, maintenance, repair and replacement costs it is providing hereunder. The Association shall maintain any records for the Landscaping and Irrigation improvements from its other Association records and have them available for inspection by the District upon request. At the termination of this Agreement for any reason, the Association shall, within thirty (30) days following the termination date, remit and deliver to the District copies of all records and documents relating to and associated with the performance of the Association under this Agreement. 15. Amendments. This Agreement may not be changed, modified or terminated,except by an instrument executed by the parties hereto. 16. Assignment. This Agreement may not be assigned by the Association or the District without the prior written specific consent of the other party,which consent may he withheld in that party's sole and absolute discretion; ; provided,however,that the Association may contract with third party contractors to perform the work under this Agreement without the consent of the District. 17. Notices. Any notice, demand, consent, authorization, request, approval or other communication that any party is required,or may desire,to give to or make upon the other parties pursuant to this Agreement will be effective and valid only if in writing,signed by the party giving notice and either (i)delivered personally to the other parties; (ii)sent by commercial overnight courier or delivery service; (iii)email,addressed to the other parties at the addresses set forth below(or to such other place as any party Page 5 16 1 1A 5 Agenda Page 36 may by notice to the others specify). Notice will be considered given when received,except that if delivery is not accepted,notice will be considered given on the date of such non-acceptance. Notices delivered after 5:00 p.m. (at the place of delivery) or on a non-business day, will be considered received on the next business day. If any time for giving notice would otherwise expire on a non-business day,the notice period will be extended to the next succeeding business day. Saturdays, Sundays,and legal holidays recognized by the United States government will not be regarded as business days. Counsel may deliver notice on behalf of the party represented. Initial addresses for the Parties include: If to District: Key Marco Community Development District Attn:Justin Faircloth,District Manager Inframark,LLC 5911 Country Lakes Drive Fort Myers,FL 33905 Tustin.Fairelothc"a)inframark.com With a copy to: Coleman, Yovanovich&Koester,P.A. Attn: Gregory L.Urbancic,Esq. 4001Tamiami Trail North,Suite 300 Naples,Florida 34103 gurbancic n)cyklawfirm.com If to Association: Key Marco Community Association,Inc. Attn: Katie Maline,Association Manager 505 Whiskey Creek Drive Marco Island,FL 34145 katie(managerkeymarcohoa.org The addressees and addresses for the purpose of this Section may be changed by either party by giving written notice of such change to the other party in the manner provided herein. For the purpose of changing such addresses or addressees only, unless and until such written notice is received,the last addressee and respective address stated herein shall be deemed to continue in effect for all purposes. 18. Governing Law. This Agreement is made and shall be governed and construed by the laws of the State of Florida. Any litigation arising out of this Agreement shall be in the State court of appropriate jurisdiction in Lee County,Florida. 19. Prevailing Party. In any action or proceeding arising between the parties relating to the terms of this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys' fees, expenses,and all court costs,including fees and costs incurred through any appeal,from the non-prevailing party. 20. Public Records Law. In connection with its services to the District,the Association agrees to fully comply with the provisions of Section 119.0701, Florida Statutes pertaining to Florida's Public Records Law. Said compliance will include the Association taking appropriate and necessary steps to comply with the provisions of Section 119.0701(2)(b), Florida Statutes including,without limitation, the following: Page 6 1611 Agenda Page 37 a. The Association shall keep and maintain public records required by the District to perform the services hereunder. b. Upon a request for public records received by the District,the Association shall provide the District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119,Florida Statutes or otherwise provided by law. c. The Association shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of this Agreement if the Association does not transfer the records to the District. d. Upon completion of this Agreement, the Association shall transfer, at no cost, to the District all public records in possession of the Association or keep and maintain public records required by the District to perform the service. If the Association transfers all public records to the District upon completion of this Agreement,the Association shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Association keeps and maintains public records upon completion of this Agreement, the Association shall meet all applicable requirements for retaining public records. All records stored electronically by the Association must be provided to the District, upon request from the District's custodian of public records,in a format that is compatible with the information technology systems of the District. Failure of the Association to comply with Section 119.0701, Florida Statutes may subject the Association to penalties under Section 119.10,Florida Statutes. Further,in the event the Association fails to comply with this Section or Section 119.0701,Florida Statutes,the District shall be entitled to any and all remedies at law or in equity. The following statement is required to be included in this Agreement pursuant to Section 119.0701(2),Florida Statutes: IF THE ASSOCIATION HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE ASSOCIATION'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT INFRAMARK, LLC C/O SANDRA DEMARCO; TELEPHONE: (954) 753-5841; EMAIL: SANDRA.DEMARCO a,INFRAMARK.COM, AND MAILING ADDRESS: 210 NORTH UNIVERSITY DRIVE, SUITE 702, CORAL SPRINGS, FLORIDA 33701. 21. Counterparts. This Agreement may be executed in several counterparts or by separate instruments,and all of such counterparts and instruments shall constitute one agreement,binding on all of the parties hereto. 22. Electronic Signatures. An electronic signature will be considered an original signature on this Agreement and any related documents or subparts and will have the same force and effect as a written Page 7 1611A5 Agenda Page 38 signature unless prohibited by Florida law. Electronic signatures include,but are not limited to,facsimiles, electronic signatures,portable document format(PDF), and any other electronic sound,symbol,or process attached to or logically associated with a record and executed or adopted by a party with the intent to sign the Agreement or any other document related to this Agreement. 23. Sovereign Immunity. The Association agrees that nothing contained in this Agreement shall constitute or be construed as a waiver of the District's limitations on liability set forth in Section 768.28, Florida Statutes,and/or other applicable law,and nothing in this Agreement shall inure to the benefit of any third party for the purpose of allowing any claim which would otherwise be barred under the Doctrine of Sovereign Immunity or by operation of law. 24. Severability. In the event any provision of this Agreement is deemed to be unenforceable under applicable law,the remainder of this Agreement shall continue to be enforceable and said provision shall be automatically modified and/or limited so that it is enforceable. 25. Authorization. Both parties have the requisite approvals and authority to execute and bind the parties. (Remainder of page intentionally left blank. Signatures appear on next page.) Page 8 1611Ag IN WITNESS WIIEREOF, the parties hereto have executed this Community Development Facilities Maintenance Agreement as of the date set forth below. DISTRICT: KEY MARCO COMMUNITY DEVELOPMENT DISTRICT, a community development district ATTE,T: // _ ? By: .stin Faircloth,Secretary Mary eth Schewitz,Cif& Date: ASSOCIATION: KEY MARCO COMMUNITY ASSOCIATION,INC., a Florida not-for-profit corporation By: Herbert J.Krutisch,President Date: • Page 9 16 1 1. A Agenda Page 40 EXHIBIT"A" Improvement Area Tract H-1,Horr's Island A.K.A.Key Marco,according to the plat thereof,as recorded in Plat Book 21,Pages 5 through 19,of the Public Records of Collier County,Florida. and Tract U,Horr's Island A.K.A.Key Marco,according to the plat thereof,as recorded in Plat Book 21,Pages 5 through 19,of the Public Records of Collier County,Florida. and Tract S,Horr's Island A.K.A.Key Marco,according to the plat thereof,as recorded in Plat Book 21,Pages 5 through 19,of the Public Records of Collier County,Florida. Page 10 1 6 1 1 A Agenda Page 42 This instrument was prepared without an opinion of title and after recording return to: Gregory L.Urbancic,Esq. Coleman,Yovanovich&Koester,P.A. 4001 Tam iami Trail North,Suite 300 Naples,Florida 34103 (239)435-3535 (space above this line for recording data) UTILITY EASEMENT THIS UTILITY EASEMENT(this"Easement")is made this day of , 2019, by KEY MARCO COMMUNITY ASSOCIATION, INC., a Florida not-for-profit corporation,whose address is 505 Whiskey Creek Drive,Marco Island,FL 34145,as grantor("Grantor") to KEY MARCO COMMUNITY DEVELOPMENT DISTRICT, a community development district established and existing pursuant to Chapter 190,Florida Statutes,whose mailing address is c/o Inframark, LLC,5911 Country Lakes Drive,Fort Myers,FL 33905,as grantee("Grantee"). (The terms "Grantor" and "Grantee" include all the parties to this instrument and their respective heirs, legal representatives, successors and assigns. Grantor and Grantee are used for singular or plural,as the context requires.) Grantor, for and in consideration of the sum of Ten Dollars ($10.00) and other valuable consideration paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, hereby conveys,grants,bargains and sells unto Grantee,a perpetual easement,license,and privilege to enter upon and to install,relocate,repair and otherwise maintain utility systems and utility facilities(including,without limitation, stormwater management and drainage systems and facilities, irrigation systems and facilities, wells, pumps,wellfield systems,water distribution facilities and water lines)and/or portion(s)thereof in, on,over and under the following described lands being located in Collier County,Florida,to wit: See attached Exhibit"A"which is incorporated herein by reference TO HAVE AND TO HOLD the same unto the Grantee,its successors and/or assigns,together with the right and privilege to enter upon the land, place, excavate, relocate, take, introduce and/or remove materials for the purpose of constructing, operating, relocating, repairing and/or maintaining the subject utility facilities and/or systems(s) or portion(s)thereof, in, on over and/or under the easement area. The Easement shall constitute an easement running with the land and shall burden the lands described above. Without waiving its statutory defense of sovereign immunity or increasing Grantee's limits of liability as provided in Section 768.28,Florida Statutes,Grantee shall indemnify and hold harmless Grantor (the"Indemnified Party")and its officers,directors,managers,members and employees from any and all liability(statutory or otherwise),damages, claims, suits,demands,judgments, costs,interest and expenses (including,but not limited to,attorneys'fees,costs and disbursements both at trial and appellate levels)for injury or death to persons or damage to or loss of property arising out of or alleged to have arisen out of or Utility Easement Page 1 of 3 161 14F. Agenda Page 43 occasioned by the use by Grantee of the easement described herein, unless such damage, injury or death shall have been due in whole or in part to the negligence or willful misconduct of the Indemnified Party,or the Indemnified Party's successors,assigns,agents,or invitees,in which case the indemnification obligation described herein shall not apply. Grantor has caused this Easement to be executed the date and year first above written. KEY MARCO COMMUNITY ASSOCIATION,INC., a Florida not-for-profit corporation By: Witness Signature Herbert J. Krutisch,President Witness Name Typed or Printed Witness Signature Witness Name Typed or Printed STATE OF FLORIDA COUNTY OF COLLIER The foregoing Utility Easement was acknowledged before me this day of , 2019, by Herbert J. Krutisch, as President of KEY MARCO COMMUNITY ASSOCIATION, INC.,a Florida not-for-profit corporation, on behalf of the corporation, who( )is personally known to me or( )has produced as identification. (SEAL) NOTARY PUBLIC Name: (Type or Print) My Commission Expires: Utility Easement Page 2 of 3 1 6 1 1 A _r ACCEPTED BY GRANTEE: ` lt 12_2v �— KEY MARCO COMMUNITY DEVELOPMENT DISTRICT ATTEST: By: Ma eth gic/11)-ec.wtChair" STATE OF FLORIDA )ss. COUNTY OF COLLIER The foregoing instrument was acknowledged before me,this 21 of /"Y(/ v5 2019,by Mary B th Schewitz,as Chair of Key Marco Community Development DfStrict,on behalf of the district, who( is personally known to me or( )has produced as evidence of identification. (SEAL) n -" 1,x`4 CN ARY BLIC 'I(ame: 42/6412011--/C![-. ^�6f4 (Type or Print) kilnT. My Commission Expires: � �/2o 23 $111',1 cavassomona EXPIR 1MtMr+Mwry Utility Easement Page 3 of3 161 . 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A0 C- o ?o 565 5 .30 m a OK,,,- II II W I^ VW � ? aWO W,WZJ Q / OJ (d,n0 Vyo O 0 'PINw o LU h N W N ;LI N c._ ,b Q �o r 4 wo 04 U . aQ ., 0 �WpN 0a F ce ccu0 : 0 D Q vjF ~y3 Q ywziLi-l -*(67 SW }<5 Wa M Z "30 zoo CO W V 0 7 a 5 N N<a>> � QoaV a°Uo0� , ozo(n ..40e - 0LCC 'u IIP aoq(aIs) UUPuau,es03 uo,wowl - n 5.0.1i\uoIaa!O..a s 11.19as\R9A^s\acoosl0Asloz\0 1 6 1 I c TERMINATION OF GROUND LEASE THIS TERMINATION OF GROUND LEASE(this"Termination Agreement")is made as of this _ day of ,2019,by and between KEY MARCO COMMUNITY ASSOCIATION, INC., a Florida not-for-profit corporation (the "Association") and KEY MARCO COMMUNITY DEVELOPMENT DISTRICT, a community development district established and existing pursuant to Chapter 190,Florida Statutes(the"District")_ WITNESSETH: WHEREAS, the Association and the District entered into that certain Ground Lease("Ground Lease")dated ,2015 relating to the use by the District of certain property owned by the Association;and WHEREAS, the Association and the District have determined that there is no longer a need for the Ground Lease and desire to terminate the Ground Lease. NOW, THEREFORE, the Association and the District hereby agree to terminate the Ground Lease and declare that the Ground Lease is hereinafter of no further force or effect and the real property referenced therein shall be released therefrom effective as of ,2019. IN WITNESS WHEREOF, the foregoing Termination Agreement is entered into as of the date and year first above written. ASSOCIATION: KEY MARCO COMMUNITY ASSOCIATION,INC., a Florida not-for-profit corporation By: Herb Krutisch,President DISTRICT: KEY MARCO COMMUNITY Attest: DEVELOPMENT DISTRICT fp By. • ustin Fai c oth,Secretary Ma eth Schewitz,C r /J 1 6 1 1 A 5 RESOLUTION 2019-09 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE KEY MARCO COMMUNITY DEVELOPMENT DISTRICT RELATING TO THE ANNUAL APPROPRIATIONS OF THE DISTRICT AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020, AND REFERENCING THE MAINTENANCE AND BENEFIT SPECIAL ASSESSMENTS TO BE LEVIED BY THE DISTRICT FOR SAID FISCAL YEAR; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the District Manager has,prior to the fifteenth(15th)day in June,2019,submitted to the Board of Supervisors(the"board")a proposed budget for the next ensuing budget year along with an explanatory and complete financial plan for each fund of the Key Marco Community Development District (the"District"),pursuant to the provisions of Section 190.008(2)(a),Florida Statutes;and WHEREAS, at least sixty (60)days prior to the adoption of the proposed annual budget and any proposed long-term financial plan or program of the District for future operations(the"Proposed Budget") the District filed a copy of the Proposed Budget with the general purpose local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b), Florida Statutes;and WHEREAS, District further posted the Proposed Budget on its website as required pursuant to Section 189.016,Florida Statutes;and WHEREAS, the Board set July 17, 2019, as the date for a public hearing and continued the public hearing to August 21. 2019 thereon and caused notice of such public hearing to be given by publication pursuant to Section 190.008(2)(a),Florida Statutes;and WHEREAS,Section 190.008(2)(a),Florida Statutes requires that,prior to October 1 of each year, the Board by passage of the Annual Appropriation Resolution shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year;and WHEREAS,the District Manager has prepared a Proposed Budget on a Cash Flow Budget basis, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year;and WHEREAS,Section 190.021,Florida Statutes provides that the Annual Appropriation Resolution shall also fix the Maintenance Special Assessments and Benefit Special Assessments upon each piece of property within the boundaries of the District benefited, specifically and peculiarly, by the maintenance and/or capital improvement programs of the District, such levy representing the amount of District assessments necessary to provide for payment during the ensuing budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds, in order for the District to exercise its various general and special powers to implement its single and specialized infrastructure provision purpose;and 1 I 6 I1Rt WHEREAS, the Board finds and determines that the non-ad valorem special assessments it imposes and levies by this Resolution for maintenance on the parcels of property involved will constitute a mechanism by which the property owners lawfully and validly will reimburse the District for those certain special and peculiar benefits the District has determined are received by,and flow to,the parcels of property from the systems, facilities and services being provided, and that the special and peculiar benefits are apportioned in a manner that is fair and reasonable in accordance with applicable assessment methodology and related case law;and WHEREAS,the Chair of the Board may designate the District Manager or other person to certify the non-ad valorem assessment roll to the Tax Collector in and for Collier County political subdivision on compatible electronic medium tied to the property identification number no later than September 15,2019. so that the Tax Collector may merge that roll with others into the collection roll from which the November tax notice is to be printed and mailed;and WHEREAS, the proceeds from the collections of these imposed and levied non-ad valorem assessments shall be paid to the District;and WHEREAS,the Tax Collector,under the direct supervision of the Florida Department of Revenue performs the state work in preparing,mailing out,collecting and enforcing against delinquency the non-ad valorem assessments of the District using the Uniform Collection Methodology for non-ad valorem assessments;and WHEREAS, if the Property Appraiser and the Tax Collector have adopted a different technological procedure for certifying and merging the rolls, then that procedure must be worked out and negotiated with Board approval through the auspices of the District Manager before there are any deviations from the provisions of Section 197.3632,Florida Statutes,and Rule 12D-18,Florida AdministrativeCode. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF KEY MARCO COMMUNITY DEVELOPMENT DISTRICT; Section 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference. Section 2. Budget. a. The Board has reviewed the District Manager's Proposed Budget, a copy of which is on file with the office of the District Treasurer and the office of the Recording Secretary,and is hereby attached to this Resolution,and hereby approves certain amendments thereto,as referenced herein. b. The District Manager's Proposed Budget, as amended by the Board, is adopted hereby in accordance with the provisions of Section 190.008(2)(a), Florida Statutes and incorporated herein by reference;provided,however,that the comparative figures contained in the adopted budget may be revised subsequently as deemed necessary by the District Manager to reflect actual revenues and expenditures for Fiscal Year 2018-2019 and/or revised projections for Fiscal Year 2019-2020. c. The adopted budget,as amended,shall be maintained in the office of the District Treasurer and the District Recording Secretary and identified as "The Budget for the Key Marco Community Development District for the Fiscal Year Ending September 30, 2020, as adopted by the Board of Supervisors on August 21.2019. 2 16 1 1 A the Section 3.Appropriations.There is hereby appropriated out of the revenues of the District,for the Fiscal Year beginning October 1,2019,and ending September 30,2020 the sum of Three Hundred Thirty-four Thousand,Two Hundred Seventeen($334,217))to be raised by the applicable imposition and levy by the Board of applicable non-ad valorem special assessments and otherwise,which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year,to be divided and appropriated in the following fashion: TOTAL GENERAL FUND $334,217 Total All Funds $334,217 Section 4.Supplemental Appropriations.The Board may authorize by resolution supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the fiscal year as follows: a. The Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item. b. The Board may authorize an appropriation from the unappropriated balance of any fund. c. The Board may increase any revenue or income budget account to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance. The District Manager and Treasurer shall have the power within a given fund to authorize the transfer of any unexpended balance of any appropriation item or any portion thereof, provided such transfers do not exceed Ten Thousand($10,000) Dollars or have the effect of causing more than 10% of the total appropriation of a given program or project to be transferred previously approved transfers included. Such transfer shall not have the effect of causing a more than$10,000 or 10%increase,previously approved transfers included, to the original budget appropriation for the receiving program. Transfers within a program or project may be approved by the applicable department director and the District Manager or Treasurer. The District Manager or Treasurer must establish administrative procedures, which require information on the request forms proving that such transfer requests comply with this section. Section 5.Maintenance Special Assessment Levy:Fixed and Referenced and to he Levied by the Board. a. The Fiscal Year 2019-2020 Maintenance Special Assessment Levy (the "Assessment Levy")for the assessment upon all the property within the boundaries of the District based upon the special and peculiar benefit received and further based upon reasonable and fair apportionment of the special benefit, shall be in accordance with the attached Exhibit A, which levy represents the amount of District assessments necessary to provide for payment during the aforementioned budget year of all properly authorized expenditures to be incurred by the District,including principal and interest of special revenue, capital improvement and/or benefit assessment bonds. The Assessment Levy shall be distributed as follows: General Fund 0&M $[See Assessment Levy Resolution 2019-10] 3 b. The designee of the Chair of the Board shall be the Manager or the Treasurer of the District designated to certify the non-ad valorem assessment roll to the Tax Collector in and for the Collier County political subdivision, in accordance with applicable provisions of State law (Chapters 170, 190 and 197, Florida Statutes)and applicable rules(Rule 12D-18,Florida Administrative Code)which shall include not only the maintenance special assessment levy but also the total for the debt service levy,as required by and pursuant to law. Section 6.Effective Date.This Resolution shall be effective immediately upon its adoption. PASSED AND ADOPTED at a meeting of the Board of Supervisors of Key Marco Community Development District this 215`day of August,2019. Attest: KEY MARCO COMMUNITY DEVELOPMENT DISTRICT Dt.+ � m Faircloth,Secretary Mary B-1 Schewitz,Chair 4 1 6 1 1 A r; KEY MARCO Community Development District Annual Operating Budget Fiscal Year 2020 Version 1 -Adopted Budget (Adopted 08/21/19) Prepared by: ! Mt ¶ ' 16 % 1A5 KEY MARCO Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1 -2 Budget Narrative 3-4 Exhibit A-Allocation of Fund Balances 5 SUPPORTING BUDGET SCHEDULES 2019-2020 Non-Ad Valorem Assessment Summary 6 16 1 1A 5 Key Marco Community Development District Operating Budget Fiscal Year 2020 161145 KEY MARCO Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL ACTUAL BUDGET THRU MAR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 2018 FY 2019 FEB-2019 SEP-2019 FY 2019 FY 2020 REVENUES Interest-Investments Income $ 3,244 $ 8,336 $ 14,896 $ 8,000 $ 7,152 $ 10,013 $ 17,165 $ 15,000 Hurricane Irma FEMA Refund - - - - 20,834 - 20,634 - Interest-Tax Collector Investments - - 40226 45 271 200 Non-Ad Valorem Assessments 623,464 586,260 629,800 629,800 540,500 89,300 629,800 328,143 Non-Ad Valorem Assessments Discounts - - (18,377) (25,192 - (20,727) (20,727) (13,126) Revenue Carry Forward 466 - - - - - Hurricane Irma Insurance Claim Payout - - - - - - Insurance Reimbursements - - 70,024 - - - - - User Facility Revenue - - - - 2,038 2,853 4,891 4,000 Miscellaneous Revenues 5,129 288 - - - - - - I TOTAL REVENUES 631,838 594,884 696,849 612,608 550,023 102,211 652,234 334,217 EXPENDITURES Administrative Board of Supervisor Fees 5,015 4,800 7,200 9,600 2,400 7,200 9,600 4,800 FICA Taxes 31 - 414 734 184 551 735 367 ProfServ-Mgmt Consulting Service 54,080 31,283 76,750 72,000 31,000 41,000 72,000 30,369 Field Mgmnt Svcs/Contractual Svcs 44,887 57,398 - - - _ - - Transcript Cost 1,180 1,710 1,735 2,400 635 889 1,524 2,400 Auditing Services 4,850 4,875 4,925 5,000 • 5,000 5,000 5,000 Accounting Services 15,000 10,450 13,163 14,150 5,896 8,254 14,150 - ProfServ-SpecialAssessment 1,000 1,000 1,000 1,000 1,000 - 1,000 1,000 ProfServ-Property Appraiser 9,848 9,648 9,045 9,447 567 8,880 9,447 4,922 ProfServ-Tax Collector 12,469 11,725 7,249 12,596 10,395 2,201 12,596 6,563 ProfServ-Legal Services 18,420 40,754 29,023 25,000 12,631 17,683 30,314 25,000 ProfServ-Engineering - 12,500 7,500 5,000 - 5,000 5,000 5,000 Postage 289 433 287 150 72 101 173 175 Rentals&Leases(Robert Flinn) - 676 300 300 226 • 318 542 300 Computer Support 811 1,149 993 600 250 350 600 600 Printing&Binding 627 - - - - - - Insurance-General Liability 33,272 27,230 27,845 29,926 26,788 - 26,788 29,926 Legal Advertising 2,584 4,421 2,958 4,000 1,743 2,257 4,000 4,000 Office Supplies 519 490 476 500 110 154 264 300 Dues,Licenses,Subscriptions 200 175 265 275 175 100 275 275 Miscellaneous Expense/Bank Charges 799 660 949 750 311 435 746 700 Total Administrative 205,682 221,377 192,077 193,428 94,383 100,372 194,755 121,697 Maintenance and Landscaping Contractual Services 131,903 139,105 142,698 140000 58,988 82,583 141,571 - Insurance Workers Camp - 150 - - - - • - Electric Services - 877 - - - - - Chemicals - 2,372 - - - - - R&M-Trees and Trimming 47,320 7,680 32,330 15,000 2,258 3,161 5,419 - R&M-Pressure Washing - - - - 3,165 4,431 7,596 - Plant Replacement Program 8,667 10,899 26,078 10,000 8,966 1,034 10,000 - Exotic Maintenance 599 - 116 13,000 12,232 768 13,000 - FlowerProgram - 2,817 1,863 5,000 2,415 2,585 5,000 - Mulch Program 11,032 1,260 11,848 9,000 9,484 0 9,484 - Mlsc-FEMA Expense - - 150,911 - 5,000 - 5,000 - Miscellaneous Contingency - - - - 5,000 Total Maintenance and Landscaping 199,520 165,159 366,044 192,000 102,508 94,562 197,070 5,000 Annual Operating Budget Page 1 Fiscal Year 2020 1611A5 KEY MARCO Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL ACTUAL BUDGET THRU MAR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 2015 FY 2019 FEB-2019 SEP-2019 FY 2019 FY 2020 Irrigation Services Contractual Services - 9,770 1,034 6,100 624 874 1,498 - Utility-Wafer 14,959 18,263 22,921 15,000 18,131 25,383 43,514 - Land Lease 28,083 30,636 30,636 31,000 12,765 17,871 30,636 - Utilities-Electric 5,470 4,377 6,219 5,000 2,990 4,186 7,176 - Repairs&Maintenance 14,841 12,349 25,811 20,000 10,339 14,475 24,814 - Total Irrigation Services 63,353 76,396 87,521 77,100 44,849 62,789 107,638 - Capital Expenditures B Protects Street Light Project - - 5,000 - - - - Bridge Repair - - 15,124 - - - - - Cap Outlay-Roads - 1,865 28,950 50,000 5,375 - 5,375 50,000 Total Capital Expenditures&Projects - 1,865 49,074 50,000 5,375 - 5,375 50,000 Lighting Capital outlay/LED Lighting - 14,060 - - - - - - Utilities-Electric 15,252 17,582 24,187 24,000 2,478 3,469 5,947 7,500 R&M General 19,881 4,596 6,547 6,000 3,649 5,109 8,758 6,000 Misc-Holiday Lighting 4,485 1,345 3,588 3,000 250 2,750 3,000 3,000 Total Lighting 39,618 37,563 34,322 33,000 6,377 11,328 17,705 16,500 Access Control Contractual Services 77,624 83,448 83,057 88,520 35,837 50,683 86,520 86,520 Utilities 4,414 6,117 8,360 10,000 2,637 3,692 6,329 7,500 R&M Gate 4,456 6,809 6,785 3,580 2,448 3,427 5,875 10,000 R&M Gatehouse 20,438 10,350 13,722 5,000 1,210 3,790 5,000 25,000 Op Supplies-General - 129 796 250 1,134 1,588 2,722 2,000 Capital Outlay - - 10,000 - - - - - Total Access Control 106,931 106,853 122,720 105,350 43,268 63,180 106,446 131,020 Maintenance:Landscape/Hardscape Capital Outlay 48,300 - - - - - Total Maintenance:Landscape/Hardscape - - 46,300 - - _ _ Roadway Services Repairs&Maintenance - 4,812 - - - - 10,000 Total Roadway Services - - 4,812 - - - - 10,000 TOTAL EXPENDITURES 615,105 608,212 902,870 650,878 296,758 332,230 628,988 334,217 Hurricane Irma Expenses Misc-FEMA Expenses - 41,052 - - - - - Total Hurricane Irma Expenses - 41,052 - - - - - - I TOTAL EXPENDITURES 615,105 649,264 902,870 650,878 296,758 332,230 628,988 334,217 Excess(deficiency)of revenues Over(under)expenditures 16,733 (54,380) (206,021) (38,270) 253,265 (230,019) 23,246 0 Net change In fund balance 16,733 (50,530) (206,021) (38,270) 253,265 (230,019) 23,246 0 FUND BALANCE,BEGINNING 844,120 860,853 810,321 604,300 804,300 - 604,300 627,548 FUND BALANCE,ENDING S 860,853 $ 810,321 $ 604,300 $ 566,030 S 857,565 $ (230,019) $ 627,646 $ 627,546 Annual Operating Budget Page 2 Fiscal Year 2020 6I1A5 Key Marco Community Development District General Fund Budget Narrative Fiscal Year 2020 Revenue Interest—Investments The District earns interest on the monthly average collected balance on their Operating Account. Special Assessment—Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District to pay for the operating expenditures during the Fiscal Year. Special Assessment-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of CDD assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. Expenditures Expenditures—Administrative PIR Board of Supervisors Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all supervisors attending each of the six scheduled meetings. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Management Consulting Service The District receives Management,Accounting&Administrative services as part of a Management agreement with Inframark Infrastructure Management Services. Transcript Cost The District receives Transcription services from Pam Arsenault for meeting and landowner minutes. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm,currently, Grau&Associates. Professional Services-Special Assessment Administrative costs for preparation of the District's assessment roll are prepared by AJC Associates, Inc.The annual fee for fiscal year 2019 —2020 was$1,000. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies,data processing,computer equipment,postage,and programming. Annual Operating Budget Fiscal Year 2020 Page 3 161 IA Key Marco Community Development District General Fund Budget Narrative Fiscal Year 2020 Expenditures—Administrative(continued) Professional Services-Legal Services The District's legal counsel Coleman,Yovanovich&Koester, P.A.will be providing general legal services to the District,i.e.review operating and maintenance contracts,email correspondences etc.Fees are based on prior year legal expenses. Professional Services-Engineering The District's engineer Fishking &Associates will be providing general engineering services to the District, i.e. road consulting and other related services. Insurance-General Liability The District's General Liability,Commercial Property&Public Officials Liability Insurance policy is with Public Risk Insurance Agency.The Public Risk Insurance Agency provides insurance coverage to governmental agencies. Office Supplies Miscellaneous office supplies required to prepare agenda packages. Annual District Filing Fee The District is required to pay a$175 annual fee to the Department of Economic Opportunity Division of Community Development. Expenditures—Maintenance and Landscaping Miscellaneous Contingency Includes all miscellaneous items related to the Field but not otherwise included in the budget. Access Control Contractual Services Securitas Security Services USA, Inc is the district's vendor for Guard Services and their current fee is$6,822 monthly.Also included in contractual services are year-end bonuses. Utilities Contains all invoicing pertaining to Utilities for the Guard House. Annual Operating Budget Fiscal Year 2020 Page 4 16I li KEY MARCO Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2020 $ 627,546 Net Change in Fund Balance-Fiscal Year 2020 0 Reserves-Fiscal Year 2020 Additions - Total Funds Available(Estimated)-9/30/2020 627,546 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 41,777 Subtotal 41,777 Total Allocation of Available Funds 41,777 Total Unassigned(undesignated)Cash $ 585,769 Note: The only anticipated expenses to be used from reserves is the first 1.5 months of landscaping and irrigation expenses before these responsibilites turn over to the Key Marco Association. Annual Operating Budget Page 5 Fiscal Year 2020 16114 5 Key Marco Community Development District Supporting Budget Schedules Fiscal Year 2020 1611A 5 KEY MARCO Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2020 vs. Fiscal Year 2019 General Fund 001 Total FY 2020 FY 2019 Percent Units Change $2,448.83 $4,700.00 -47.9% 134 Annual Operating Budget Fiscal Year 2020 Page 6 1611A 5 RESOLUTION 2019-10 A RESOLUTION OF THE BOARD OF SUPERVISORS OF KEY MARCO COMMUNITY DEVELOPMENT DISTRICT LEVYING AND IMPOSING NON ADVALOREM MAINTENANCE SPECIAL ASSESSMENTS FOR KEY MARCO COMMUNITY DEVELOPMENT DISTRICT AND CERTIFYING AN ASSESSMENT ROLL FOR FISCAL YEAR 2019-2020;PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR CONFLICT AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Key Marco Community Development District (the "District") is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes for the purpose of providing,operating and maintaining infrastructure improvements,facilities and services to the lands within the District;and WHEREAS, the District is located in the City of Marco Island in Collier County, Florida (the "County");and WHEREAS, the District has constructed or acquired certain public improvements within the District and provides certain services in accordance with Chapter 190,Florida Statutes;and WHEREAS, the Board of Supervisors of the District("Board") hereby determines to undertake various operations and maintenance activities described in the District's general fund budget for Fiscal Year 2019-2020 attached hereto as Exhibit "A" and incorporated by reference herein ("Operations and Maintenance Budget");and WHEREAS,the District must obtain sufficient funds to provide for the operation and maintenance of the services and facilities provided by the District as described in the Operations and Maintenance Budget for Fiscal Year 2019-2020;and WHEREAS, the provision of such services, facilities, and operations is a benefit to lands within the District;and WHEREAS, Chapter 190, Florida Statutes, provides that the District may impose special assessments on benefited lands within the District; and WHEREAS,Chapter 197,Florida Statutes,provides a mechanism pursuant to which such special assessments may be placed on the tax roll and collected by the local tax collector("Uniform Method,"); and WHEREAS,the District has previously evidenced its intention to utilize the Uniform Method;and WHEREAS, the District has approved an Agreement with the Property Appraiser and Tax Collector of the County to provide for the collection of the special assessments under the Uniform Method; and 1 1 +61 IA r WHEREAS, the Board finds that the District's total Operations and Maintenance operation assessments, taking into consideration other revenue sources during Fiscal Year 2019-2020 (defined as October 1,2019 through September 30,2020),will amount to$328,143;and WHEREAS,the Board finds that the non-ad valorem special assessments it levies and imposes by this resolution for operation and maintenance on the parcels of property involved will reimburse the District for certain special and peculiar benefits received by the property flowing from the maintenance of the improvements, facilities and services apportioned in a manner that is fair and reasonable, in accordance with the applicable assessment methodology as adopted by the District;and WHEREAS, it is in the best interests of the District to proceed with the imposition of the special assessments;and WHEREAS, it is in the best interests of the District to adopt the Assessment Roll of the District (the"Assessment Roj(")attached to this Resolution as Exhibit"B"and incorporated as a material part of this Resolution by this reference, and to certify the Assessment Roll to the County Tax Collector pursuant to the Uniform Method;and WHEREAS, it is in the best interests of the District to permit the District Manager to amend the Assessment Roll, certified to the County Tax Collector by this Resolution, as the Property Appraiser updates the property roll for the County,for such time as authorized by Florida law. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF KEY MARCO COMMUNITY DEVELOPMENT DISTRICT OF COLLIER COUNTY,FLORIDA; Section 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference. Section 2.Benefit.The provision of the services,facilities,and operations as described in Exhibit "A"confer a special and peculiar benefit to the lands within the District, which benefits exceed or equal the costs of the Assessments(as defined below). The allocation of the costs to the specially benefitted lands is shown in Exhibits"A"and"B". Section 3. Assessment Imposition. A special assessment for operations and maintenance as provided for in Chapter 190,Florida Statutes is hereby imposed and levied on the benefitted lands within the District in accordance with Exhibits "A" and "B" (the "Aessments"). The lien of the Assessments imposed and levied by this Resolution shall be effective upon passage of this Resolution. Section 4. Collection. The collection of the Assessments shall be at the same time and in the same manner as County taxes in accordance with the Uniform Method. Section 5. Assessment Roll. The District's Assessment Roll,attached to this Resolution as Exhibit "B,"is hereby certified to the County Tax Collector and shall be collected by the County Tax Collector in the same manner and time as County taxes. The proceeds therefrom shall be paid to Key Marco Community Development District.The Chair of the Board designates the District Manager to perform the certification duties.A copy of this Resolution be transmitted to the proper public officials so that its purpose and effect may be carried out in accordance with law. Section 6. Assessment Roll Amendment. The District Manager shall keep apprised of all updates made to the County property tax roll by the Property Appraiser after the date of this Resolution,and shall amend the District's Assessment Roll in accordance with any such updates,for such time as authorized by 2 161145 Florida law,to the County property tax roll.After any amendment of the Assessment Roll,the District Manager shall file the updates to the property tax roll in the District records. Section 7. Conflict. All Resolutions, sections or parts of sections of any Resolutions or actions of the Board in conflict are hereby repealed to the extent of such conflict. Section 8. Severability. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution,or any part thereof. Section 9. Effective Date.This Resolution shall take effect upon the passage and adoption of this Resolution by the Board of the District. PASSED AND ADOPTED at a meeting of the Board of Supervisors of Key Marco Community Development District this 21"day of August 2019. Attest: KEY MARCO COMMUNITY DEVELOPMENT DISTRICT 4011/2 11/1-4 4C, stin Faire oth,Secretary Mary Bet chewitz,Chair A-4.".1/- 3 1611A5 Exhibit"A" 4 1611A r KEY MARCO Community Development District Annual Operating Budget Fiscal Year 2020 Version 1 -Adopted Budget (Adopted 08/21/19) Prepared by. N F RA MA , TRNSERVICES 161 1A KEY MARCO Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues. Expenditures and Changes in Fund Balances 1 -2 Budget Narrative 3-4 Exhibit A-Allocation of Fund Balances 5 SUPPORTING BUDGET SCHEDULES 2019-2020 Non-Ad Valorem Assessment Summary 6 161 IA 5 Key Marco Community Development District Operating Budget Fiscal Year 2020 1611 KEY MARCO Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL ACTUAL BUDGET THRU MAR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 2018 FY 2019 FEB-2019 SEP-2019 FY 2019 FY 2020 REVENUES Interest-Investments Income $ 3,244 $ 8,336 $ 14,896 $ 8,000 $ 7,152 $ 10,013 $ 17,165 $ 15,000 Hurricane Irma FEMA Refund - - - - 20,834 - 20,834 Interest-Tax Collector Investments - - 40 - 228 45 271 200 Non-Ad Valorem Assessments 623,464 586,260 629,800 629,800 540,500 89,300 629,800 296,895 Non-Ad Valorem Assessments Discounts - - (18,377) (25,192) (20,727) - (20,727) (11,878) Revenue Carry Forward - - 466 - - - - Hurricane Irma Insurance Claim Payout - - - - - - - - Insurance Reimbursements - - 70,024 - - - - - User Facility Revenue - - - - 2,038 2,853 4,891 4,000 Miscellaneous Revenues 5.129 288 - - - - - - TOTAL REVENUES 631,838 594,884 696,849 612,608 550,023 102,211 652,234 304,219 I EXPENDITURES Administrative Board of Supervisor Fees 5,015 4,800 7,200 9,600 2,400 7,200 9,600 4,800 FICA Taxes 31 - 414 734 184 551 735 367 ProfServ-Mgmt Consulting Service 54,080 31,283 76,750 72,000 31,000 41,000 72,000 30,369 Field Mgmnt Svcs/Contractual Svcs 44,887 57,398 - - - - - - Transcript Cost 1,180 1,710 1,735 2,400 635 889 1,524 2,400 Auditing Services 4,850 4,875 4,925 5,000 - 5,000 5,000 5,000 Accounting Services 15,000 10,450 13,163 14,150 5,896 8,254 14,150 - ProfServ-SpecialAssessment 1,000 1,000 1,000 1,000 1,000 - 1,000 1,000 ProfServ-Property Appraiser 9,848 9,848 9,045 9,447 567 8,880 9,447 4,453 ProfServ-Tax Collector 12,469 11,725 7,249 12,596 10,395 2,201 12,596 5,938 ProfServ-Legal Services 18,420 40,754 29,023 25,000 12,631 17,683 30,314 25,000 ProfServ-Engineering - 12,500 7,500 5,000 - 5,000 5,000 5,000 Postage 289 433 287 150 72 101 173 175 Rentals&Leases(Robert Flinn) - 676 300 300 226 316 542 300 Computer Support 811 1,149 993 600 250 350 600 600 Printing&Binding 627 - - - - - - - Insurance-General Liability 33,272 27,230 27,645 29,926 26,788 - 26,788 29,928 Legal Advertising 2,584 4,421 2,958 4,000 1,743 2,257 4,000 4,000 Office Supplies 519 490 476 500 110 154 264 300 Dues,Licenses,Subscriptions 200 175 285 275 175 100 275 275 Miscellaneous Expense/Bank Charges 799 660 949 750 311 435 746 700 Total Administrative 205,682 221,377 192,077 193,428 94,383 100,372 194,755 120,604 Maintenance and Landscaping Contractual Services 131,903 139,105 142,898 140,000 58,988 82,583 141,571 - Insurance Workers Comp - 150 - - - - - - Electric Services - 877 - - - - - - Chemicals - 2,372 - - - - - - R&M-Treesand Trimming 47,320 7,680 32,330 15,000 2,258 3,181 5,419 - R&M-Pressure Washing - - - - 3,165 4,431 7,596 - Plant Replacement Program 8,667 10,899 26,078 10,000 8,966 1,034 10,000 - Exotic Maintenance 599 - 118 13,000 12,232 768 13,000 - Flower Program - 2,817 1,863 5,000 2,415 2,585 5,000 - Mulch Program 11,032 1,260 11,848 9,000 9,484 0 9,484 - Misc-FEMA Expense - - 150,911 - 5,000 - 5,000 - Miscellaneous Contingency - - - - - - - 5,000 Total Maintenance and Landscaping 199,520 166,159 366,044 192,000 102,608 94,582 197,070 5,000 Annual Operating Budget Page 1 Fiscal Year 2020 16 . KEY MARCO Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2020 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL ACTUAL BUDGET THRU MAR PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 2018 FY 2019 FEB-2019 SEP-2019 FY 2019 FY 2020 Irrigation Services Contractual Services - 9,770 1,934 6,100 624 874 1,498 - Utlity-Water 14,959 18,263 22,921 15,000 18,131 25,383 43,514 - Land Lease 28,083 30,636 30,636 31,000 12,785 17,871 30,636 - Utilities-Electric 5,470 4,377 6,219 5,000 2,990 4,186 7,176 - Repairs&Maintenance 14,841 12,349 25,811 20,000 - 10,339 14,475 24,814 - Total Irrigation Services 63,353 76,395 87,521 77,100 44,849 62,789 107,638 - Capital Expenditures&Projects Street Light Project - - 5,000 - - - - - Bridge Repair - - 15,124 - - - - - Cap Outlay-Roads 1,865 28,950 50,000 5,375 - 5,375 50,000 Total Capital Expenditures&Projects - 1,865 49,074 50,000 5,375 5,375 50,000 Lighting Capital outlay/LED Lighting - 14,060 - - - - - - Utilities-Electric 15,252 17,562 24,187 24,000 2,478 3,469 5,947 7,500 R&M General 19,881 4,596 6,547 6,000 3,649 5,109 8,758 6,000 Miss-Holiday Lighting 4,485 1,345 3,588 3,000 250 2,750 3,000 3,000 Total Lighting 39,618 37,563 34,322 33,000 6,377 11,328 17,705 16,500 Access Control Contractual Services 77,824 83,448 83,057 86,520 35,837 50,683 86,520 86,520 Utilities 4,414 6,117 8,360 10,000 2,837 3,692 6,329 7,500 R&M Gate 4,456 8,809 6,785 3,580 2,448 3,427 5,875 10,000 R&M Gatehouse 20,438 10,350 13,722 5,000 1,210 3,790 5,000 25,000 Op Supplies-General - 129 796 250 1,134 1,588 2,722 2,000 Capital Outlay - - 10,000 - - - - - Total Access Control 106,931 106,853 122,720 105,360 43,268 83,180 108,446 131,020 Maintenance:Landscape/Hardscape Capital Outlay - - 46,300 - - - - Total Maintenance:Landscape/Hardscape - - 46,300 - - - - - Roadway Services Repairs&Maintenance - - 4,81210,000- - - 10,000 Total Roadway Services - 4,812 - - - - 10,000 I TOTAL EXPENDITURES 615,105 608,212 902,870 660,878 296,768 332,230 628,988 333,124 Hurricane Irma Expenses Misc-FEMA Expenses - 41,052 - - - - - Total Hurricane Irma Expenses - 41,052 - - - - - - TOTAL EXPENDITURES 615,105 649,264 902,870 650,878 296,758 332,230 628,988 333,124 Excess(deficiency)of revenues Over(under)expenditures 16,733 (54,380) (206,021) (38,270) 253,265 (230,019) 23,246 (28,904) Net change in fund balance 16,733 (50,530) (206,021) (38,270) 253,265 (230,019) 23,246 (28,904) FUND BALANCE,BEGINNING 844,120 860,853 810,321 604,300 604,300 - 604,300 627,546 FUND BALANCE,ENDING $ 860,853 $ 810,321 $ 604,300 $ 566,030 $ 857,565 $ (230,019) $ 627,546 $ 598,641 Annual Operating Budget Page 2 Fiscal Year 2020 16 1 1A Key Marco Community Development District General Fund Budget Narrative Fiscal Year 2020 Revenue Interest—Investments The District earns interest on the monthly average collected balance on their Operating Account. Special Assessment—Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District to pay for the operating expenditures during the Fiscal Year. Special Assessment-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of CDD assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. Expenditures J Expenditures—Administrative PIR Board of Supervisors Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all supervisors attending each of the six scheduled meetings. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Management Consulting Service The District receives Management, Accounting&Administrative services as part of a Management agreement with Inframark Infrastructure Management Services. Transcript Cost The District receives Transcription services from Pam Arsenault for meeting and landowner minutes. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm,currently, Grau&Associates. Professional Services-Special Assessment Administrative costs for preparation of the District's assessment roll are prepared by AJC Associates, Inc.The annual fee for fiscal year 2019 —2020 was$1,000. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies,data processing,computer equipment,postage,and programming. Annual Operating Budget Fiscal Year 2020 Page 3 16114 .) Key Marco Community Development District General Fund Budget Narrative Fiscal Year 2020 Expenditures—Administrative(continued) Professional Services-Legal Services The District's legal counsel Coleman,Yovanovich&Koester,P.A.will be providing general legal services to the District,i.e.review operating and maintenance contracts,email correspondences etc.Fees are based on prior year legal expenses. Professional Services-Engineering The District's engineer Fishking &Associates will be providing general engineering services to the District, i.e. road consulting and other related services. Insurance-General Liability The District's General Liability,Commercial Property&Public Officials Liability Insurance policy is with Public Risk Insurance Agency.The Public Risk Insurance Agency provides insurance coverage to governmental agencies. Office Supplies Miscellaneous office supplies required to prepare agenda packages. Annual District Filing Fee The District is required to pay a$175 annual fee to the Department of Economic Opportunity Division of Community Development. Expenditures—Maintenance and Landscaping Miscellaneous Contingency Handle all miscellaneous items related to the Field but not otherwise included on the budget. Access Control Contractual Services Securitas Security Services USA, Inc is the district's vendor for Guard Services and their current fee is$6,822 monthly.Also included in contractual services are year-end bonuses. Utilities Contains all invoicing pertaining to Utilities for the Guard House. Annual Operating Budget Fiscal Year 2020 Page 4 16IiAg• KEY MARCO Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2020 $ 598,641 Net Change in Fund Balance-Fiscal Year 2020 (28,904) Reserves-Fiscal Year 2020 Additions - Total Funds Available(Estimated)-9/30/2020 569,737 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 41,640 Subtotal 41,640 Total Allocation of Available Funds 41,640 Total Unassigned(undesignated)Cash $ 528,097 Note: Anticipating using Fund Balance for the 1/2 the cost of Landscaping& Irrigation repairs in FY 2020. Annual Operating Budget Page 5 Fiscal Year 2020 161 1 /I Key Marco Community Development District Supporting Budget Schedules Fiscal Year 2020 X611 • KEY MARCO Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2020 vs. Fiscal Year 2019 General Fund 001 Total FY 2020 FY 2019 Percent Units Change $2,216 $4,700 -52.9% 134 Annual Operating Budget Fiscal Year 2020 Page 6 16 $ lit 1 Exhibit"B" 5 1611 ! { Agenda Page 49 From: Howard Clement [mailto:howard20280@comcast.net] Sent:Tuesday,July 16,2019 8:33 AM To: Faircloth,Justin<Justin.Faircloth@inframark.com> Subject:drainage Justin: I am a landowner at 1247 Blue Hill Creek Drive, on Key Marco. I am currently in the building stage with my home. Due to the elevation of my lot, when we have heavy rains I have a wash out of driveway (not finished) that deposits soil on the roadway. I am dealing with that issue, and am awaiting the landscaping companies design for the drive so I will not have to take temporary steps, then redo it later. The issue I am passing to you is that when water exits my lot onto the roadway, it flows to the east, where there is a drainage pit in the swale. However, sod and soil damming at the side of the road causes pooling of 3-4" of water in the road until it seeps to the drainage pit. I spoke to an individual who said the problem is reoccurring due to the sod/grass clipping/silt buildup. It needs to have sod removed, undersod soil removed, and the sod relaid at the proper elevation to allow water to readily reach the drainage pit. Thanking you in advance for your attention to this matter, Howard Clement PS: If you would like to take a look at this issue tomorrow, either before or after the CDD meeting,just let me know the time, and I will schedule to be there. 161 Agenda Page 50 Tel:888-581-5151 AO*" CRAWFORD PROPOSAL - LAN U S C A Pt NG Fax:239-594-9832 Date: 2019-07-19 Project Title: Sod Replacement Customer: Key Marco Cdd C/O Customer#: 1966 Estimate*: 27071941 Ir framark 5911 Country Lakes Job#: Prepared By: Bryan Stork Billing Drive,Fort Myers,Fl. Address:l 33905 Prepared for. Key Marco Division: 06-Construction Physical Key Marco,2323 San Phone#: 239-592-9115 Address: Marco Road Email: Justin.faircloth@inframark.com Crawford Ldudscapieg Group,LLC("CLG")hereby proposes to furnish labor and materials In accordance with the provided specifications below.Any alteration or deviation from estimate specifications involving extra costs will be executed upon receiving a written change order and will become an extra charge. PLANT MATERIAL NOTES QUANTITY UNIT PRICE TOTAL AMOUNT Sod replacement fro dead and Sod:Floratam,400 sq ft declining sod across the street from 4 600.00 $2,400.00 1247 Blue Hill Creek.Make sure irrigation is controlled for sod grow In. Labor to dig out swale to the drain Removal/Disposal/Site from the road.Location is in front of Prep/Hr 1247 Blue Hill Creek.Problem Is water 12 55 $660.00 collecting on the road as the gras is too high on the edge. Sod:Floratam,400 sq ft To finish of the swale area in front of 1 600.00 $600.00 1247 Blue Hill Creek. Total $3,660.00 GENERAL NOTES Sod Replacement TERMS,&CONDITIONS Payment terms as follows:Payment for services is due upon receipt of the Invoice.After thirty(30)days past due,interest will accrue at 1.596 per month.Crawford Landscaping will be entitled to all court costs,attorney's fees and costs,etc.,if collection becomes necessary. Company Signature Date Customer Authorization Date �� 2019-07-19 2019-07-19 1bli a to d rn m 4 G N Q Wy> ` a 1�rYf_s IJ ,y+0„ 4.z !O s S a A d o °- a V 9, e ^ © a) a Y r a z tZ 7 v a ,, c Y d � � iin 71. T .S S S O I 6t M m r 1.0rn • • 0) r N •0 Q a • • • • • • • • c • CO • •0 • • 0 N • N U ✓ OU t0 N s U aco -o -o SI a e N N O N N fJ) 9 N O O- O O N a o- N c 0 W N cg o Z r � � v a �v a � W `y ? N o o ? °' Q m C9 @ -a W cc c Z rQ °' o �- rZ � m V1 Q o N 0) N p, o m E Z m 4 O u.N N Q� G ta D 1611E CO 3- a m v c a� rn yidv N_ N 0 d uE a ed 03 a 4- 9 N a d 73 d — 2 W 'v M Cco3 E E O V 16118 0 C 0) co a> (T a(a a 0 d E °' E Q 0 (L9 N. 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O O O O O 2 i 0 a a` a `a a cn IA ori E 0 W -J o Y H O 0 Q aS O Z _ 0 U ca z g 5 }0>- z oN F- m Z 0 Y > > > > g N .3 O 5 0 0 0 0 0 0 0 0 O t. _ r } t. >. cc O 0 E O Z O o O gZ 0 EO E W Q 0 E a ¢ p E W Q Q 2 ai m `� o O i 1 o C o a o U o O o g o m z z H 0 F 0 r- 0 H z H � i- 0 H > H o m 0 m 0 NO 0 0 N a 0 M 0 o S 0 0 0 cn z° > > 0 > 0 0 0 > 1 6 1 1 ACO O CO a C m rn y O 0 O O O 0 l0 a 00 CO 0 0 .0 0 • o j 0 N 0 0 o � G N a Q 0 O N o r CO c 0) U a N 0 O 0 0 3 of n 8 C qN U) N 01 0 0 O 0 N CM T 0 d t A z 0 �+ 8 z E 161U to FIFTH THIRD BANK Re-certification of Beneficial Owner(s) *Natural Authorized Person is an individual who is authorized to represent the Customer. **Control Person—An individual with significant responsibility for managing the legal entity customer(e.g.,a Chief Executive Officer, Chief Financial Officer,Chief Operating Officer, Managing Member,General Partner, President,Vice President or Treasurer). ***Beneficial Owner(s)-Each individual, if any,who owns,directly or indirectly,25 percent or more of the equity interests of the legal entity customer(e.g.,each natural person that owns 25 percent or more of the shares of a corporation)or in some situations 10%. 16I1 /1: 1 1 IIIIINIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIMB ei LAND $ CAP1NG. I2 sCfti .% *t.r.ers. �rsnMI ///� www.0l.ee.i iw nl.cvm F 2111.611131112inisimaiiiiiimmumi """ ��CtJ l A E� C D D Met Mame 4,7 ism ns Aiken ti PPIrlen / < / 'a)E�sfanate.Star, o e i� A :3_ /7(1 3t1). ke t( Ore Were Anoeosm.it TeA Y?tie -I/e.g., VI,itinS I l Photo ise0 Work PhoneGG• afivue ->F l iP/ -f✓r eG on 4-1,u2 " IP f"4-- Si cr.e to cs.s mc ort 7:.......... D.i. M Imo/, q.pI�'e 72,-;',...... 8/15-A9 I _ - ";.•-(1 8/21/19 GAAed Maori at• ._._—'---- *An Addendum is required for this contract. ESM: _.—. 1 +i 1 0 1611 ADDENDUM TO AGREEMENT This ADDENDUM TO AGREEMENT("Addendum")dated as of the 21'day of August, 2019, by and between the Key Marco Community Development District ("DISTRICT") and Crawford Landscaping Group ("CONTRACTOR"). (DISTRICT and CONTRACTOR being collectively referred to herein as the"Parties"). WHEREAS, the Parties entered into a tree removal project agreement("Agreement") on August 21, 2019; and WHEREAS, the DISTRICT is a "public agency" pursuant to Section 119.0701(1)(b), Florida Statutes, and Chapter 119, Florida Statutes, provides for certain contract requirements related to public records in each public agency contract for services; and WHEREAS, the parties desire to incorporate certain provisions relating to public records together with other supplemental contract provisions. NOW THEREFORE,the Parties hereby agree as follows: 1. CONTRACTOR agrees to comply with Florida's public records law by keeping and maintaining public records that ordinarily and necessarily would be required by the DISTRICT in order to perform the services under the Agreement by doing the following: upon the request of the DISTRICT's Custodian of Public Records,providing the DISTRICT with copies of or access to public records on the same terms and conditions that the DISTRICT would provide the records and at a cost that does not exceed the cost provided by Florida law;by ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the CONTRACTOR does not transfer the records to the DISTRICT; and upon completion of the Agreement by transferring, at no cost, to the DISTRICT all public records in possession of the CONTRACTOR or by keeping and maintaining all public records required by the DISTRICT to perform the services. If the CONTRACTOR transfers all public records to the DISTRICT upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the DISTRICT, upon request from the DISTRICT's Custodian of Public Records, in a format that is compatible with the information technology systems of the DISTRICT. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING 161 IA TO THIS WORK ASSIGNMENT, CONTACT THE DISTRICT'S CUSTODIAN OF PUBLIC RECORDS SANDRA DEMARCO, AT INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES 210 N. UNIVERSITY DRIVE SUITE 702 CORAL SPRINGS,FL 33071,954-753-5841 EXT. 40532, OR SANDRA.DEMARCO@INFRAMARK.COM. 2. Contractor or any subcontractor performing the work described in this Contract shall maintain throughout the term of this Contract the following insurance: (a) Workers' Compensation coverage,in full compliance with Florida statutory requirements, for all employees of Contractor who are to provide a service under this Contract,as required under applicable Florida Statutes AND Employer's Liability with limits of not less than$1,000,000.00 per employee per accident,$500,000.00 disease aggregate, and$100,000.00 per employee per disease. (b) Commercial General Liability"occurrence"coverage in the minimum amount of $1,000,000 combined single limit bodily injury and property damage each occurrence and$2,000,000 aggregate,including personal injury,broad form property damage, products/completed operations,broad form blanket contractual and$100,000 fire legal liability. (c) Automobile Liability Insurance for bodily injuries in limits of not less than $1,000,000 combined single limit bodily injury and for property damage,providing coverage for any accident arising out of or resulting from the operation,maintenance,or use by Contractor of any owned,non-owned,or hired automobiles, trailers,or other equipment required to be licensed. Said insurance shall also to include insured/underinsured motorists coverage in the minimum amount of$100,000 when there are owned vehicles. District, its staff, consultants, agents and supervisors shall be named as an additional insured on all policies required(excluding worker's compensation). Contractor shall furnish District with the Certificate of Insurance evidencing compliance with this requirement. No certificate shall be acceptable to District unless it provides that any change or termination within the policy periods of the insurance coverage,as certified, shall not be effective within thirty(30)days of prior written notice to District. Insurance coverage shall be from a reputable insurance carrier acceptable to District, who licensed to conduct business in the State of Florida,and such carrier shall have a Best's Insurance Reports rating of at least A-VII. If Contractor fails to have secured and maintained the required insurance, District has the right(without any obligation to do so, however),to secure such required insurance in which event, Contractor shall pay the cost for that required insurance and shall furnish, upon demand, all information that may be required in connection with District's obtaining the required insurance. 2 16I1A 3. Neither District nor Contractor may assign this Contract without the prior written approval of the other. 4. This Contract shall be construed, governed and interpreted in accordance with the laws of the State of Florida. 5. In the event of litigation arising out of either party's obligations under this Contract, sole and exclusive venue shall lie in Collier County, Florida and the prevailing party shall be entitled to recover its attorney's fees and costs from the non-prevailing party, including but not limited to trial level fees,bankruptcy fees and appellate fees. 6. Invoice(s)to be paid within thirty(30)days of receipt of a valid invoice. 7. All other provisions to the Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the Parties have caused this Addendum to be executed by their respective duly authorized officers as of the date first above written. District: KEY MARCO CDD COMMUNITY DEVELOPMENT DISTRICT By: �/ (777-4 Contractor: CRAWFORD LANDSCAPING GROUP By: 3 1611Ar ,FORM 1F FINAL STATEMENT OF 2019 FINANCIAL INTERESTS (TO BE FILED WITHIN 60 DAYS OF LEAVING PUBLIC OFFICE OR EMPLOYMENT) LAST NAME—FIRST NAME—MIDDLE NAME: NAME OF REPORTING ERSON'S A NCY: v y t� Caen-4,V v w r7 MAILING ADDRESS: CHECK ONE OF THE F(LLOWING(see"Who Must File"on page 3): Cowie J.Gmdo _ 1137 Bluehill Creek 1}r. 0 LOCAL OFFICER ❑ STATE OFFICER Marco lalarnd,FL 34135-17O1 ❑ SPECIFIED STATE EMPLOYEE CITY: ZIP. COUNTY LIT OFFICE R POSITION HELD: 41-;‘)' . e-C./46IA/44 **BOTH PARTS OF THIS SECTION MUST BE COMPLETED*** DISCLOSURE PERIOD: THIS STATEMENT REFLSCTS MY FINANCIAL INTERESTS FOR THE PERIOD LTWEEN JANUARY 1.2019 AND THE LAST DATE I HELD THE PUBLIC OFFICE OR EMPLOYMENT DESCRIBED ABOVE,WHICH DATE WAS -(d_/1_____________, _ .2 t19 (Date must be prior to 14/31/19) MANNER OF CALCULATING REPORTABLE INTERESTS: J FILERS HAVE THE OPTION OF USING REPORTING THRESHOLDS k HAT ARE ABSOLUTE DOLLAR VALUES. WHICH REQUIRES FEWER CALCULATIONS,OR USING COMPARATIVE THRESHOLDS,WHICH ARE USUALLY BASED ON PERCENTAGE VALUES(see instructions for further details). PLEASE STATE BELOW WHETHER THIS STATEMENT REFLECTS EITHER(must check one): ❑ COMPARATIVE(PERCENTAGE)THRESHOLDS QB 0 DOLLAR VALUE THRESHOLDS PART A--PRIMARY SOURCES OF INCOME (Ma,or sources of income to the reporting person-See Instructions) (If you have nothing to report,write"none"or"n/a") NAME OF SOURCE SOURCE'S DESCRIPTION OF THE SOURCE'S OF INCOME ADDRESS PRINCIPAL BUSINESS ACTIVITY i4 h PART B--SECONDARY SOURCES OF INCOME (Major customers,clients,end other sources of income to businesses owned by reporting person-See Instructions) (If you have nothing to report,write"none"or"nla") NAME OF NAME OF MAJOR SOURCES ADDRESS PRINCIPAL BUSINESS BUSINESS ENTITY OF BUSINESS'INCOME OF SOURCE ACTIVITY OF SOURCE At A M PART C..REAL PROPERTY (Lana,buildings owned by the reporting person-See instructions) FILING INSTRUCTIONS for when (If you have nothing to report,write"none"or"n/e") and where to file this form are located at the bottom of page 2. INSTRUCTIONS on who must file this form and how to fill It out /V/ begin on page 3 of this packet. • a Cc corn,iE Eeocove-Jxm:ary 1 solo (Continued on reverse side) PAGE 1 Inccrporulort ny refuter.,u o ur 30-0.ZO0(2)r 161 1A 5 PART 0—INTANGIBLE PERSONAL PROPERTY(Stories,bonds,certificates of deposit,etc..See Instructional (If you have nothing to report,write"none"or"Ida") TYPE OF INTANGIBLE BUSINESS ENTITY TO WHICH THE PROPERTY RELATES JV ,4 Iv PART E—LIABILITIES (Major debts-See instructions) (If you have nothing to report,write"none"or"We") NAME OF CREDITOR ADDRESS OF CREDITOR Al A PART F--INTERESTS IN SPECIFIED BUSINESSES [Ownership or positions in certain types of businesses•See instructions] (If you have nothing to report,write"none"or"n/a") BUSINESS ENTITY#1 BUSINESS ENTITY#2 NAME OF BUSINESS ENTITY ADDRESS OF BUSINESS ENTITY PRINCIPAL BUSINESS ACTIVITY d POSITION HELD WITH ENTITY (- I OWN MORE THAN A 5%INTEREST IN THE BUSINESS NATURE OF MY OWNERSHIP INTEREST IF ANY OF PARTS A THROUGH F ARE CONTINUED ON A SEPARATE SHEET, PLEASE CHECK HERE D SIGNATURE OF FILER: CPA or ATTORNEY SIGNATURE ONLY If a certified piblic accountant Icensed under Chapter 473,or Signature... attorney in good standing with the Florida Bar prepared this form for you,he or she must complete the following statement 'Olt(�f I prepared U / r' , „r��j4 the CE Form 1 in accordance with Section 112.3145, Florida --- f — Statutes, and the instructions to the form. Upon my reasonable knowledge and belief,the disclosure herein is true and correct. Date Signed: t, CPA/Attorney Signature 114 ''IU Date Signed FILING INSTRUCTIONS: WHEN TO FILE: may He by mail or email.Collect your Supervisor To determine what category your position Al the end of office or empi iyment each of Elections for the mailing address or email falls under,see the'Who Must File"Instructions local officer, slate officer, and specified address to use. Do not email your form to the on page 3 state employee Is required to file a final Commission on Ethics.II will be returned. NOTE: disclosure form (Form 11) within 60 days State officers or specified state Ifyouareleavingoffice oremployment of leaving office or employment, unless he employees who file with the Commission on during the first half of 2019,you may not or she takes anomer position w thin the Ethics may file by newt or email.To file by mail, have flied Form 1 for 2019.In that case, 64-day period that requires Bing financial send the completed form to P.O.Drawer 15709. this Is not the last form you wilt fife.Form disclosure on Form 1 or Form 6. Tallahassee, FL 32317.5708:physical address 1F covers January 1,2019,through your WHERE TO FILE: 325 John Knox Rd,Bldg E,Ste 200,Tallahassee, last day of office or employment. You Lose! officers file with the Supervisor of FL 32303 To file wqh the Commission by email, will be required to file Form 1 for 2018 by Elections of the county in which they permanently scan your completed form and any attachments July 1,2019,and risk being fined If you reside. (If you do cut permanently reside in es a pol(do not use any other format)and send do not file Form 1 by the filing deadline, Florida, file with the Supervisor of the county it to CEForm1@leg state.a.us.Do not file by both even If you have already flied the CE where your agency has its headquarters.) Form mail and email.Choose only one filing method. Form 1F. 1 tilers who file with the Supervisor of Elect.ons _'E roan„F Eneouvo Ja,o u'y r.201V PAGE 2 r oorpofaHO by leteronce in Run 34•e.xae(2),K A 1611 /15 FIFTH THIRD BANK Re-certification of Beneficial Owner(s) To help the government fight financial crime,Federal regulation requires certain financial institutions to have the natural authorized person*review and confirm the following information. Additional information may be requested based upon response provided. ILegal Entity Name: Key Marco Community Development District Control Person**Information: IName:Maureen McFarland Position/Title:Officer Beneficial Owner(s)***Information: 0 No Individual Beneficial Owner Meets the ownership threshold. Beneficial Owner 1 Name: %Ownership Beneficial Owner 2 Name: %Ownership Beneficial Owner 3 Name: %Ownership Beneficial Owner 4 Name: %Ownership Beneficial Owner 5 Name: %Ownership Beneficial Owner 6 Name: %Ownership Beneficial Owner 7 Name: %Ownership Beneficial Owner 8 Name: %Ownership Beneficial Owner 9 Name: %Ownership Beneficial Owner 10 Name: %Ownership Certification from Natural Authorized Person(NAP) I,(natural authorized person representing entity opening the account) Maureen McFarland (Print Full Legal Name) hereby certify,to the best of my knowledge,the Beneficial Owner(s)and Control Person information is accurate and correct. NAP Position at the Legal Entity Customer:officer NAP Date of Birth:07/17/1966 NAP Address: 1230 Blue Hill Creek Dr Address is: Marco Island, FL 34145 ❑Work Address OPersonal Address Signature: Date Signed(MM/DD/YYYY): X For accounts that automatically renew or rollover(e.g.loans or Certificates of Deposit),the legal entity customer agrees to notify Fifth Third Bank of any changes to the ownership or control of the legal entity. 16 1 iA 5 MINUTES OF MEETING KEY MARCO COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Key Marco Community Development District was held Wednesday, August 21, 2019 at 8:30 a.m. at the Key Marco Community Center,located at 505 Whiskey Creek Drive,Marco Island,Florida. Present and constituting a quorum were: Mary Beth Schewitz Chairperson Luanne Kerins Vice Chairperson Maureen McFarland Treasurer/Assistant Secretary Dawn Aitkenhead Assistant Secretary Corrie Grado Assistant Secretary Also present were: Justin Faircloth District Manager Greg Urbancic District Counsel Several Residents The following is a summary of the discussions and actions taken at the August 21,2019 Key Marco Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Faircloth called the meeting to order. The roll was called, and a quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda Mr. Faircloth presented the agenda for the meeting, and the following items were requested: • Item 8A should be presented right after Item 2,going forward. • Item 6A should be addressed after Item 2. There being no further amendments, Tuesday,10/08/19 161185 August 21,2019 Key Marco CDD On MOTION by Chairperson Schewitz, seconded by Supervisor Aitkenhead, with all in favor, the agenda for the meeting was approved as amended. THIRD ORDER OF BUSINESS Approval of the Minutes of the July 1.7, 2019 Meeting Mr. Faircloth stated each Board member received a copy of the Minutes of the July 17, 2019 Meeting and requested any additions,corrections or deletions. • The Board made changes which will be reflected on the amended minutes. • The Board held a lengthy discussion regarding payment of landscaping services. Mr. Urbancic advised the CDD should determine the amount of the overpayment on behalf of the CDD, if any, and appropriately analyze it, to which Mr. Faircloth was in agreement. ➢ It was requested that Mr. Faircloth obtain an estimate for the total landscaping costs for the CDD and Community Association. This will be addressed at the next meeting. Chairperson Schewitz will work with Mr. Faircloth in this regard. ➢ Supervisor McFarland will obtain the annual Community Association financial statements for discussion at the next CDD meeting. Y Mr.Urbancic will inform Supervisor McFarland on the statute of limitations on which to go back and research payments made regarding landscape items. • Supervisor Grado will resign from the CDD Board effective at the end of this meeting. On MOTION by Supervisor Aitkenhead, seconded by Chairperson Schewitz, with all in favor, the resignation of Supervisor Grado, effective at the end of this meeting, was accepted. There being no further additions,corrections or deletions, On MOTION by Chairperson Schewitz, seconded by Supervisor Aitkenhead, with all in favor, the Minutes of the July 17, 2019 Meeting were approved as amended. 2 Tuesday,10/08/19 6 1 1 A August 21,2019 Key Marco CDD FOURTH ORDER OF BUSINESS Consideration of Facilities Maintenance Agreement with the Key Marco Community Association • Mr. Urbancic previously submitted copies of the same type of document for other communities which have maintenance agreements with their Master Association. • The differential between the fiscal years needs to be covered. FIFTH ORDER OF BUSINESS Fiscal Year 2020 Budget Public Hearing A. FY 2020 Budget • The Board previously discussed at the last meeting transferring irrigation and landscaping to the Community Association. A draft budget was handed out for review and discussion with changes as requested from Mrs. Schewitz. • Comments were given on the condition of the planters at the gatehouse. A plan for what would look good at the gatehouse will be presented at the next meeting. Ms. Kerins will handle this item. On MOTION by Supervisor Aitkenhead, seconded by Vice Chairperson Kerins,with all in favor,the Public Hearing to consider adoption of the Fiscal Year 2020 Budget was opened. • Mr. Krutisch commented the contract with the HOA should be approved first. ➢ Mr. Urbancic commented this budget contemplates the CDD will have the signed agreement. • A resident commented on changes to the speed limit. On MOTION by Vice Chairperson Kerins, seconded by Chairperson Schewitz, with all in favor, the Public Hearing to consider adoption of the Fiscal Year 2020 Budget was closed. • FOURTH ORDER OF BUSINESS Consideration of Facilities Maintenance Agreement with the Key Marco Community Association(Continued) • The Board adopted the agreement with the following changes: ➢ Item E. —the additional "to" should be removed on the first line. 3 Tuesday, 10/08/19 16 $ 1A5 August 21,2019 Key Marco CDD ➢ Item 6 —The first sentence will be kept and the remaining will be deleted. ➢ Item 7.a. —"the" should be removed before April 30th. ➢ The Board requested Mr. Urbancic revise the language on item 12. C. of the agreement. ➢ Mr. Urbancic will revise the wording on section 14 to ensure that data will be held in electronic format. • The Board requested the District Manager negotiate a debris clean up agreement. • The Board agreed to cover the 1.5 months (10/1-11/15/19) for landscaping items from reserves. On MOTION by Vice Chairperson Kerins, seconded by Chairperson Schewitz, with all in favor, the Facilities Maintenance Agreement with the Key Marco Community Association, Inc. was approved as amended, and the Chairperson was authorized to execute amended Agreement. A. Consideration of Utility Easement • The Board requested that Tract S should be included. The Board suggested adding a sentence covering the Tract. On MOTION by Supervisor McFarland, seconded by Chairperson Schewitz,with all in favor,the Utility Easement with the Key Marco Community Association, Inc. was approved, to include a reference to Tract S. B. Termination of Ground Lease • It was discussed that the current agreement should be terminated as of the end of the CDD's Fiscal Year. On MOTION by Supervisor McFarland, seconded by Chairperson Schewitz, with all in favor, Termination of Ground Lease with the Key Marco Community Association,Inc.,was approved. 4 Tuesday, 10/08/19 16 1 r. August 21,2019 Key Marco CDD FIFTH ORDER OF BUSINESS Fiscal Year 2020 Budget Public Hearing (Continued) B. Consideration of Resolution 2019-09, Adopting the Budget for Fiscal Year 2020 • Mr. Faircloth reviewed the changes to the Budget. • The Board agreed to the following changes to the FY 2020 budget: ➢ Administrative—Accounting Services —be reduced to $0.00. ➢ Capital Expenditures &Projects—Cap Outlay-Roads—be increased to $50,000.00. ➢ Access Control ■ R&M-Gate be increased to $10,000.00. On MOTION by Supervisor McFarland, seconded by Supervisor Aitkenhead, with all in favor, Resolution 2019-09, Relating to the Annual Appropriations of the District and Adopting the Budget for the Fiscal Year Beginning October 1,2019, and Ending September 30, 2020, and Referencing the Maintenance and Benefit Special Assessments to be Levied by the District for Said Fiscal Year; Providing for an Effective Date,was adopted. C. Consideration of Resolution 2019-10, Levying Non-Ad Valorem Assessments On MOTION by Chairperson Schewitz, seconded by Supervisor Aitkenhead, with all in favor, Resolution 2019-10, Levying and Imposing Non-Ad Valorem Maintenance Special Assessments for the District and Certifying an Assessment Roll for Fiscal 2019- 2020; Providing a Severability Clause; Providing for Conflict and Providing an Effective Date,was adopted. SIXTH ORDER OF BUSINESS Public Comments on Agenda Items • Mr. Herbert Krutisch requested a copy of the adopted budget. SEVENTH ORDER OF BUSINESS Old Business A. Christmas Decor • The Board approved to have the Gumbo Limbo tree in front of the gatehouse lighted with white lights. The District Manager will obtain proposals for this service and consult with the Chair. 5 Tuesday,10/08/19 16111. August 21,2019 Key Marco CDD EIGHTH ORDER OF BUSINESS New Business A. Crawford Landscaping Estimate for 1247 Blue Hill Creek Drive • The drainage issue was discussed. On MOTION by Supervisor Aitkenhead, seconded by Supervisor McFarland, with all in favor, the District Manager was authorized to obtain a proposal to make landscape repairs at 1247 Blue Hill Creek Drive, in an amount not to exceed$1,000. NINTH ORDER OF BUSINESS Attorney's Report A. Roadway Rules • Mr. Faircloth will review what the attorney submitted and will present at the next meeting. • A public records request was discussed briefly. TENTH ORDER OF BUSINESS Manager's Report A. Acceptance of the Financials Mr. Faircloth presented the July 31,2019 Financial Report for the Board's approval. • Mr.Faircloth noted future agenda packages will not be in color. On MOTION by Supervisor McFarland, seconded by Chairperson Schewitz,with all in favor, the July 31, 2019 Financial Report was approved. B. Follow-Up Items i. Gatehouse Pressure Cleaning • The Board requested that the pressure washing be completed quarterly at the gatehouse along with the sidewalks. • The gatehouse will be pressure washed after the painting project. ii. Gatehouse Waterline Leak • Mr. Faircloth noticed an increase in usage over one month. • He discussed with the County and they sent an inspector right away, who shut off the water at the meter. • The leak was found behind the guardhouse. A fitting was in a biding position that failed and water was leaking into the gravel at the A/C unit. The water line was repaired. 6 Tuesday,10/08/19 1611 August 21,2019 Key Marco CDD • It was mentioned the water hose at the guardhouse should not be used for personal • use. • The Board agreed to have Mrs. McFarland work with Mr. Faircloth regarding the insurance renewal. • Service by Securitas was discussed. The Board requested Mr. Faircloth seek reimbursement/credit from Securitas for invoice 10068 from Cypress Access, Inc. and to seek a reduction in the monthly bill due to the reporting issues on 7/22/19 & 7/29/19. • The Board was in agreement for Mr. Faircloth to get rid of the unused telephone line at the Gatehouse. • The Board approved the proposal from Crawford Landscaping to remove two fallen trees in the amount of $235.00. The Board also agreed to allow Crawford Landscaping to begin working Monday-Wednesday as requested. ELEVENTH ORDER OF BUSINESS Supervisors' Requests and Comments • Mrs. McFarland requested that the action item list be included in the agenda packet after the minutes going forward. • The Board agreed to allow Mr. Faircloth to work freely with District Counsel. On MOTION by Supervisor McFarland, seconded by Chairperson Schewitz, with all in favor, to rescind Resolution 2018-01 was approved. On MOTION by Supervisor McFarland, seconded by Chairperson Aitkenhead, with all in favor, Mrs. Terri Stanton-Clement was appointed to fill the remaining term of Supervisor Grado was approved. • The Board decided to cancel the September meeting. 7 Tuesday, 10/08/19 161IA5 August 21,2019 Key Marco CDD TWELFTH ORDER OF BUSINESS Audience Comments • • Mr. Krutisch discussed notice of the HOA rules. • Mr. Kevin Kerins commented that the updates to the camera system at the Gatehouse would be completed later in the day. He also discussed the possibilities of the CDD using SEPCO to meet the street lighting need. THIRTEENTH ORDER OF BUSINESS Adjournment On MOTION by Supervisor McFarland, seconded by Chairperson Kerins,with all in favor,the meeting was adjourned at 11:40 A.M. J m aircloth Mary Bail Sehewitz ecretary Chairperson 8 Tuesday,10/08/19 1 6 1 1 A 6 Naples Heritage Community Development District Board of Supervisors u Peter J.Lombardi,Chairman o Peter V.Ramundo,Vice Chairman o Justin Faircloth,District Manager o Kenneth R.Gaynor,Assistant Secretary o Gregory L.Urbancic,District Counsel o Gerald G.James,Assistant Secretary o W.Terry Cole,District Engineer o Richard J.Leonhard,Assistant Secretary Meeting Agenda May 7,2019—9:00 a.m. 1. Roll Call 2. Public Comment on Agenda Items 3. Approval of the Minutes of the April 2,2019 Meeting 4. Public Hearing to Consider Resolution 2019-6,Adopting the Budget for Fiscal Year 2020 and Resolution 2019-7 Levy of Non-Ad Valorem Assessments A. Open the Public Hearing to Public Comment B. Close the Public Hearing to Public Comment 5. Old Business A. Master Association Club Expansion Update 6. New Business A. Acceptance of Fiscal Year 2018. Audit 7. Manager's Report A. Acceptance of Financial Statements B. Fiscal Year 2020 Meeting Schedule C. Number of Registered Voters(573) D. Follow Up Items 8. Attorney's Report 9. Engineer's Report 10. Supervisors'Requests 11. Audience Comments 12. Adjournment District Office: Meeting Location: 210 N.University Drive,Suite 702 Naples Heritage Golf and Country Club Clubhouse Coral Springs,FL 33071 8150 Heritage Club Way 954-603-0033 Naples,FL 1 6 1 1 A 6 Naptes Baitu NaplesNews,00m Published Daily Naples,FL 34110 Affidavit of Publication State of Florida Counties of Collier and Lee Before the undersigned they serve as the authority, personally appeared Natalie Zollar who on oath says that she serves as Inside Sales Manager of the Naples Daily News,a daily newspaper published at Naples, in Collier County, Florida;distributed in Collier and Lee counties of Florida;that the attached copy of the advertising was published in said newspaper on dates listed.Affiant further says that the said Naples Daily News is a newspaper published at Na- ples,in said Collier County,Florida,and that the said newspaper has heretofore been continuously published in said Collier County,Florida; distributed in Collier and Lee counties of Florida,each day and has been entered as second class mail matter at the post office in Naples,in said Collier County,Florida,for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, or corporation anydiscount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said ewspaper. Customer Ad Number Copyline P.O.# NAPLES HERITAGE CDD 2258525 Naples Heritage Pub Dates April 13,2019 April 20,2019 fal-4( 1d_ (Sign ture of affiant)L NAAOLENANGAS I 1 !;�" Notary Mac-Slated Elodda Sworn to and subscribed before me Cammhtlonr GG 126041 '.� My Eomm.EMDhe,IuOM,2071 This April 29,2019 Bonded ihrsugh wuow NWyAVn I rlC1/ (Signature of affiant) Naples Heritage 16 1 1 A` 6 Community Development District NOTICE OF REGULAR BOARD MEETING AND NOTICE OF PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE FISCAL YEAR 2020 PROPOSED FINAL BUDGET(S);TO CONSIDER THE IMPO- SITION OF MAINTENANCE AND OPERATION SPECIAL ASSESSMENTS;ADOPTION OF AN ASSESS- MENT CAP FOR NOTICE PURPOSES ONLY;ADOPTION OF AN ASSESSMENT ROLL;AND PROVIDING FOR THE LEVY COLLECTION AND ENFORCEMENT OF THE SAME The Board of Supervisors of Naples Heritage Community Development District will hold a regular meeting and public hearing on Tuesday,May 7,2019 at 9:00 a.m.at the Naples Heritage Golf and Country Club Clubhouse, 8150 Heritage Club Way,Naples,Florida. The purpose of the public hearing is to receive public comment and objections on the Fiscal Year 2020 Pro- posed Final Budget,consider the adoption of an assessment cup for notice purposes only,to consider the adoption of an assessment roll,to consider the imposition of special assessments to fund the proposed budget upon the lands located within the District(a graphic depiction of which lands is shown below),and to provide for the levy, collection and enforcement of the non-ad valorem assessments. The public hearing is being conducted pursuant to Chapters 190 and 197,Florida Statutes. The purpose of the regular meeting is to conduct any business which may properly come before the Board. The District may also fund various facilities through the collection of certain rates,fees and charges,which are identified within the budget(s). A copy of the Proposed Final Budget,preliminary assessment roll and/or the agenda for the meeting/hearing may be obtained at the offices of the District Management Company,Inframark, 5911 Country Lakes Drive,Ft.Myers,Florida 33905,ph:(239)245-7118 during normal business hours. In accor- dance with Section 189.016,Florida Statutes,the proposed budget will be posted on the District's website http:// www.naplesheritagecdd.com at least two days before the budget hearing date.The District will consider levying an assessment for operation and maintenance against each unit in an amount not to exceed$150.00.All units will be assessed for such operation and maintenance assessment on an equal basis.This projected assessment amount is based upon the next fiscal year's budget. These special assessments for operation and maintenance are annually recurring assessments and will be annually levied and collected on the Collier County tax roll by the Tax Collector. The Board will also consider any other business which may properly come before It.The meeting/hearing is open to the public and will be conducted in accordance with the provisions of Florida law for community develop- ment districts. The meeting/hearing may be continued to a date,time,and place to be specified on the record at the meeting/hearing. There may be occasions when one or more Supervisors will participate by telephone. In accordance with the provisions of the Americans with Disabilities Act,any person requiring special accommodations at this meet- ing/hearing because of a disability or physical impairment should contact the District Manager's Office at least forty-eight(48)hours prior to the meeting/hearing. If you are hearing or speech impaired,please contact the Florida Relay Service by dialing 7-1-1,or 1-800-955-8771 CITY)/1-800-955-8770(Voice),for aid in contacting the District Manager's Office. All affected property owners have the right to appear at this public hearing and file written objections within twenty(20)days of the date of this Notice at the office of the District Manager,5911 Country Lakes Drive,Ft.My- ers,Florida 33905,Attention:Justin Faircloth. Each person who decides to appeal any derision made by the Board with respect to any matter considered at the meeting/hearing is advised that person will need a record of the proceedings and that accordingly,the person may need to ensure that a verbatim record of the proceedings is made,including the testimony and evidence upon which such appeal is to be based. 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O y U O cn 0 Q a W w- 4 E H ad m � o Z o o �° W m } J = CE Q g Z 0 1611 /% 6 RESOLUTION 2019-6 A RESOLUTION OF THE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT RELATING TO THE ANNUAL APPROPRIATIONS OF THE DISTRICT AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020, AND REFERENCING THE MAINTENANCE AND BENEFIT SPECIAL ASSESSMENTS TO BE LEVIED BY THE DISTRICT FOR SAID FISCAL YEAR;PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the District Manager has,prior to the fifteenth(15th)day in June,2019,submitted to the Board of Supervisors(the"Board")a proposed budget for the next ensuing budget year along with an explanatory and complete financial plan for each fund of the Naples Heritage Community Development District(the"District"),pursuant to the provisions of Section 190.008(2)(a),Florida Statutes;and WHEREAS, at least sixty(60) days prior to the adoption of the proposed annual budget and any proposed long-term financial plan or program of the District for future operations(the"Proposed Budget") the District filed a copy of the Proposed Budget with the general purpose local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(h), Florida Statutes; and WHEREAS, District further posted the Proposed Budget on its website as required pursuant to Section 189.016,Florida Statutes;and WHEREAS,on March 5,2019,the Board set May 7,2019,as the date for a public hearing thereon and caused notice of such public hearing to he given by publication pursuant to Section 190.008(2)(a), Florida Statutes; and WHEREAS, Section 190.008(2)(a),Florida Statutes requires that,prior to October 1 of each year, the Board by passage of the Annual Appropriation Resolution shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deans necessary to defray all expenditures of the District during the ensuing fiscal year;and WHEREAS, the District Manager has prepared a Proposed Budget on a Cash Flow Budget basis, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year;and WHEREAS, Section 190.021,Florida Statutes provides that the Annual Appropriation Resolution shall also fix the Maintenance Special Assessments and Benefit Special Assessments upon each piece of property within the boundaries of the District benefited, specifically and peculiarly, by the maintenance and/or capital improvement programs of the District, such levy representing the amount of District assessments necessary to provide for payment during the ensuing budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds,in order for the District to exercise its various general and special powers to implement its single and specialized infrastructure provision purpose; and � 6I1A (. WHEREAS,the Board finds and determines that the non-ad valorem special assessments it imposes and levies by this Resolution for maintenance on the parcels of property involved will constitute a mechanism by which the property owners lawfully and validly will reimburse the District for those certain special and peculiar benefits the District has determined are received by,and flow to,the parcels of property from the systems, facilities and services being provided, and that the special and peculiar benefits are apportioned in a manner that is fair and reasonable in accordance with applicable assessment methodology and related case law;and WHEREAS,the Chair of the Board may designate the District Manager or other person to certify the non-ad valorem assessment roll to the Tax Collector in and for Collier County political subdivision on compatible electronic medium tied to the property identification number no later than September 15,2019 so that the Tax Collector may merge that roll with others into the collection roll from which the November tax notice is to be printed and mailed;and WHEREAS, the proceeds from the collections of these imposed and levied non-ad valorem assessments shall be paid to the District;and WHEREAS,the Tax Collector,under the direct supervision of the Florida Department of Revenue performs the state work in preparing,mailing out,collecting and enforcing against delinquency the non-ad valorem assessments of the District using the Uniform Collection Methodology for non-ad valorem assessments;and WHEREAS,if the Property Appraiser and the Tax Collector have adopted a different technological procedure for certifying and merging the rolls,then that procedure must be worked out and negotiated with Board approval through the auspices of the District Manager before there are any deviations from the provisions of Section 197.3632,Florida Statutes,and Rule 120-18,Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT; Section 1. Recitals. The provisions of the foregoing recitals are true and correct and are incorporated herein as dispositive. Section 2. Budget. a. The Board has reviewed the District Manager's Proposed Budget,a copy of which is on file with the office of the District Treasurer and the office of the Recording Secretary,and is hereby attached to this Resolution,and hereby approves certain amendments thereto,as referenced herein. b. The District Manager's Proposed Budget, as amended by the Board, is adopted hereby in accordance with the provisions of Section 190.008(2)(a),Florida Statutes and incorporated herein by reference;provided,however,that the comparative figures contained in the adopted budget may be revised subsequently as deemed necessary by the District Manager to reflect actual revenues and expenditures for Fiscal Year 2018-2019 and/or revised projections for Fiscal Year 2019-2020. c. The adopted budget,as amended,shall be maintained in the office of the District Treasurer and the District Recording Secretary and identified as "The Budget for the Naples Heritage Community Development District for the Fiscal Year Ending September 30,2020,as adopted by the Board of Supervisors on May 7,2019. 1 6 1 1 A 6 Section 3. Appropriations. There is hereby appropriated out of the revenues of the District, for the Fiscal Year beginning October 1,2019,and ending September 30,2020 the sum of One Hundred Fifteen Thousand Two Hundred Ninety-Seven Dollars ($115,297) to be raised by the applicable imposition and levy by the Board of applicable non-ad valorem special assessments and otherwise, which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year,to be divided and appropriated in the following fashion: TOTAL GENERAL FUND $ 115,297 Total All Funds $ 115,297 Section 4. Supplemental Appropriations. The Board may authorize by resolution supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the fiscal year as follows: a. The Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item. b. The Board may authorize an appropriation from the unappropriated balance of any fund. c. The Board may increase any revenue or income budget account to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance. The District Manager and Treasurer shall have the power within a given fund to authorize the transfer of any unexpended balance of any appropriation item or any portion thereof, provided such transfers do not exceed Ten Thousand($10,000)Dollars or have the effect of causing more than 10% of the total appropriation of a given program or project to be transferred previously approved transfers included. Such transfer shall not have the effect of causing a more than$10,000 or 10%increase,previously approved transfers included, to the original budget appropriation for the receiving program. Transfers within a program or project may be approved by the applicable department director and the District Manager or Treasurer. The District Manager or Treasurer must establish administrative procedures, which require information on the request forms proving that such transfer requests comply with this section. Section 5. Maintenance Special Assessment Levy: Fixed and Referenced and to be Levied by the Board. a. The Fiscal Year 2019-2020 Maintenance Special Assessment Levy(the"Assessment Levy") for the assessment upon all the property within the boundaries of the District based upon the special and peculiar benefit received and further based upon reasonable and fair apportionment of the special benefit, shall be in accordance with the attached Exhibit A, which levy represents the amount of District assessments necessary to provide for payment during the aforementioned budget year of all properly authorized expenditures to be incurred by the District,including principal and interest of special revenue,capital improvement and/or benefit assessment bonds. The Assessment Levy shall be distributed as follows: General Fund 0&M $[See Assessment Levy Resolution 2019-7] 16 11it 6 b. The designee of the Chair of the Board shall be the Manager or the Treasurer of the District designated to certify the non-ad valorem assessment roll to the Tax Collector in and for the Collier County political subdivision,in accordance with applicable provisions of State law(Chapters 170, 190 and 197, Florida Statutes) and applicable rules (Rule 12D-18, Florida Administrative Code) which shall include not only the maintenance special assessment levy but also the total for the debt service levy,as required by and pursuant to law. Section 6. Effective Date. This Resolution shall be effective immediately upon its adoption. PASSED AND ADOPTED at a meeting of the Board of Supervisors of Naples Heritage Community Development District this 7th day of May,2019. Attest: NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT tin Fairclbth,Secretary Peter J. ombara "`— CC'-' W Q s'•U .A N 7 co T 4 VQ in C4 1S. ° a� al ' = ` LL a c0o G ca d. 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Z co - N O `.. a) (N a) _c eL U O N N d O N 03 o L O 4-• al 0 _ >.N v- 00 d _ -c-- O E u C N } y N E u_ d LL LaN Q• > c o a 4- Ch o • O 06 0) N C N 0 o o a- N co as > U- 0. E To bc, O V U iLN cn U c n o rn a N- Z Q U L r W C9 m Hn m o 7, W m a� m N I @o N Cl) a. ctS W o } a c m a E Q ii Z 0 1 6 1 I A, 6 RESOLUTION 2019-7 A RESOLUTION OF THE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT LEVYING AND IMPOSING NON AD VALOREM MAINTENANCE SPECIAL ASSESSMENTS FOR NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT AND CERTIFYING AN ASSESSMENT ROLL FOR FISCAL YEAR 2019-2020; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR CONFLICT AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Naples Heritage Community Development District(the"District") is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes for the purpose of providing,operating and maintaining infrastructure improvements,facilities and services to the lands within the District;and WHEREAS,the District is located in Collier County,Florida(the"County");and WHEREAS, the District has constructed or acquired certain public improvements within the District and provides certain services in accordance with Chapter 190,Florida Statutes;and WHEREAS, the Board of Supervisors of the District ("Board") hereby determines to undertake various operations and maintenance activities described in the District's general fund budget for Fiscal Year 2019/2020 attached hereto as Exhibit "A" and incorporated by reference herein ("Operations and Maintenance Budget");and WHEREAS,the District must obtain sufficient funds to provide for the operation and maintenance of the services and facilities provided by the District as described in the Operations and Maintenance Budget for Fiscal Year 2019/2020;and WHEREAS, the provision of such services, facilities, and operations is a benefit to lands within the District;and WHEREAS, Chapter 190, Florida Statutes, provides that the District may impose special assessments on benefited lands within the District;and WHEREAS,Chapter 197,Florida Statutes,provides a mechanism pursuant to which such special assessments may be placed on the tax roll and collected by the local tax collector("Uniform Method");and WHEREAS,the District has previously evidenced its intention to utilize the Uniform Method;and WHEREAS, the District has approved an Agreement with the Property Appraiser and Tax Collector of the County to provide for the collection of the special assessments under the Uniform Method; and WHEREAS, the Board finds that the District's total Operations and Maintenance operation assessments, taking into consideration other revenue sources during Fiscal Year 2019/2020 (defined as October 1,2019 through September 30,2020),will amount to$119,851;and 1611Ab WHEREAS, the Board finds that the non-ad valorem special assessments it levies and imposes by this resolution for operation and maintenance on the parcels of property involved will reimburse the District for certain special and peculiar benefits received by the property flowing from the maintenance of the improvements, facilities and services apportioned in a manner that is fair and reasonable, in accordance with the applicable assessment methodology as adopted by the District;and WHEREAS, it is in the best interests of the District to proceed with the imposition of the special assessments;and WHEREAS, it is in the best interests of the District to adopt the Assessment Roll of the District (the"Assessment Roll")attached to this Resolution as Exhibit"B"and incorporated as a material part of this Resolution by this reference,and to certify the Assessment Roll to the County Tax Collector pursuant to the Uniform Method; and WHEREAS, it is in the best interests of the District to permit the District Manager to amend the Assessment Roll, certified to the County Tax Collector by this Resolution, as the Property Appraiser updates the property roll for the County,for such time as authorized by Florida law. NOW, THEREFORE, BE IT RESOLVED BY TIIE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT OF COLLIER COUNTY,FLORIDA; Section 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference. Section 2. Benefit. The provision of the services, facilities, and operations as described in Exhibit"A"confer a special and peculiar benefit to the lands within the District,which benefits exceed or equal the costs of the Assessments(as defined below).The allocation of the costs to the specially benefitted lands is shown in Exhibits"A"and"B". Section 3. Assessment Imposition. A special assessment for operations and maintenance as provided for in Chapter 190,Florida Statutes is hereby imposed and levied on the benefitted lands within the District in accordance with Exhibits "A" and "B" (the"Assessments"). The lien of the Assessments imposed and levied by this Resolution shall be effective upon passage of this Resolution. Section 4. Collection. The collection of the Assessments shall be at the same time and in the same manner as County taxes in accordance with the Uniform Method. Section 5. Assessment Roll. The District's Assessment Roll,attached to this Resolution as Exhibit "B," is hereby certified to the County Tax Collector and shall be collected by the County Tax Collector in the same manner and time as County taxes. The proceeds therefrom shall be paid to Naples Heritage Community Development District. The Chairman of the Board designates the District Manager to perform the certification duties. A copy of this Resolution be transmitted to the proper public officials so that its purpose and effect may be carried out in accordance with law. Section 6. Assessment Roll Amendment. The District Manager shall keep apprised of all updates made to the County property tax roll by the Property Appraiser after the date of this Resolution, and shall amend the District's Assessment Roll in accordance with any such updates, for such time as authorized by Florida law,to the County property tax roll. After any amendment of the Assessment Roll, the District Manager shall file the updates to the property tax roll in the District records. 1611A6 Section 7. Conflict. All Resolutions, sections or parts of sections of any Resolutions or actions of the Board of Supervisors in conflict are hereby repealed to the extent of such conflict. Section 8. Severability. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof. Section 9. Effective Date. This Resolution shall take effect upon the passage and adoption of this Resolution by the Board of the District. PASSED AND ADOPTED at a meeting of the Board of Supervisors of Naples Heritage Community Development District this 7th day of May,2019. Attest: NAP HERITAGE COMMUNITY DEV PMENT ISTRICT u in Faircloth,Secretary Peter J.Lombardi,Chairman i ' 1 1 I Exhibit"A" NidW U Wc W S 4.4 }W � A. W V o G 42 di Q 0Q m o m - . a N °� irgi 1°) On �' N °' a. ZN 6> wooy 7 ' VU-. O 0 Jo ib11Ab l N c') r • • • • N 0 C (6 m • N C u) 3 C u r C C N • O O) • U 0 m • O t a) 0 w 75 V N I.-co co N • U CC C C C « • (6 a) .0 • m N a) O C J N W • u- n Q N O W O a) C S C c o U o a) >_ o _ a W o m Q 0 E 0 -° m Z < m o 7 N N ca <L E 'O L Z N U Z N W m W et 0 •c...- 1Q- N O �N `� a 0 a w D W a rn a if,- cg W aa) I 0 N W J C. E 2 0 U N d VOQ Is O N N t O Y U ti) O N u- T 00 0 4 E Z o v 1 6 1 1 A 6 a Z CO CU Z vO ' V N 0 M 0 0) 0 N CO V O O Cl O O O N. 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Q o = 0 161 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2018 161IA6 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA TABLE OF CONTENTS Page INDEPENDENT AUDITOR'S REPORT 1-2 MANAGEMENT'S DISCUSSION AND ANALYSIS 3-5 BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements: Statement of Net Position 6 Statement of Activities 7 Fund Financial Statements: Balance Sheet—Governmental Fund 8 Reconciliation of the Balance Sheet—Governmental Fund to the Statement of Net Position 9 Statement of Revenues, Expenditures and Changes in Fund Balance— Governmental Fund 10 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of Governmental Fund to the Statement of Activities 11 Notes to the Financial Statements 12-16 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balances— Budget and Actual—General Fund 17 Notes to Required Supplementary Information 18 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 19-20 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF SECTION 218.415, FLORIDA STATUTES, REQUIRED BY RULE 10.556(10) OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 21 MANAGEMENT LETTER PURSUANT TO THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 22-23 1 6 1 1 A 6 951 Yamato Road •Suite 280 irillBoca Raton, Florida 33431 frau & Associates (561) )(994) 99495823• 0)299-4728 CERTIFIED PUB LW, ACCOUNTANTS www.graucpa.com INDEPENDENT AUDITOR'S REPORT To the Board of Supervisors Naples Heritage Community Development District Collier County. Florida Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities and the major fund of Naples Heritage Community Development District, Collier County, Florida("District")as of and for the fiscal year ended September 30,2018,and the related notes to the financial statements,which collectively comprise the District's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America;this includes the design, implementation,and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement,whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit.We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements.The procedures selected depend on the auditor's judgment,including the assessment of the risks of material misstatement of the financial statements,whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion,the financial statements referred to above present fairly,in all material respects,the respective financial position of the governmental activities and the major fund of the District as of September 30, 2018, and the respective changes in financial position thereof for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America. 1 6 1 Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board,who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational,economic,or historical context.We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America,which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards,we have also issued our report dated April 24,2019,on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements and other matters.The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control over financial reporting and compliance. Report on Other Legal and Regulatory Requirements We have also issued our report dated April 24,2019,on our consideration of the District's compliance with the requirements of Section 218.415, Florida Statutes, as required by Rule 10.556(10)of the Auditor General of the State of Florida.The purpose of that report is to provide an opinion based on our examination conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. t April 24, 2019 2 16 % 1i MANAGEMENT'S DISCUSSION AND ANALYSIS Our discussion and analysis of the Naples Heritage Community Development District,Collier County,Florida ("District") provides an overview of the District's financial activities for the fiscal year ended September 30, 2018. Please read it in conjunction with the District's Independent Auditor's Report,basic financial statements, accompanying notes and supplementary information to the basic financial statements. FINANCIAL HIGHLIGHTS • The assets of the District exceeded its liabilities at the close of the most recent fiscal year resulting in a net position balance of$7,922,108. • The change in the District's total net position in comparison with the prior fiscal year was($212,010), a decrease.The key components of the District's net position and change in net position are reflected in the table in the government-wide financial analysis section. • At September 30,2018,the District's governmental fund reported ending fund balance of$32,924,a decrease of ($22,517) in comparison with the prior fiscal year. A portion of the fund balance is nonspendable for deposits, assigned for operating reserve, and the remainder is unassigned fund balance which is available for spending at the District's discretion. OVERVIEW OF FINANCIAL STATEMENTS This discussion and analysis is intended to serve as the introduction to the District's basic financial statements.The District's basic financial statements are comprised of three components:1)government-wide financial statements, 2)fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. 1)Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the District's finances, in a manner similar to a private-sector business. The statement of net position presents information on all the District's assets,deferred outflows of resources, liabilities and deferred inflows of resources,with the residual amount being reported as net position.Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. The statement of activities presents information showing how the government's net position changed during the most recent fiscal year.All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The government-wide financial statements include all governmental activities that are principally supported by special assessment revenues. The District does not have any business-type activities. The governmental activities of the District include the general government (management) and maintenance and operations functions. 2)Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives.The District,like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.The District has one fund category: governmental funds. 3 611A OVERVIEW OF FINANCIAL STATEMENTS(Continued) 2)Fund Financial Statements(Continued) Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a District's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the District's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures.and changes in fund balance provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The District maintains one governmental fund for external reporting. Information is presented in the governmental fund balance sheet and the governmental fund statement of revenues,expenditures,and changes in fund balances for the general fund. The general fund is considered a major fund. The District adopts an annual appropriated budget for its general fund.A budgetary comparison schedule has been provided for the general fund to demonstrate compliance with the budget. 3) Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data included in the government-wide and fund financial statements. GOVERNMENT-WIDE FINANCIAL ANALYSIS As noted earlier, net position may serve over time as a useful indicator of an entity's financial position. In the case of the District, assets exceeded liabilities at the close of the most recent fiscal year. Key components of the District's net position are reflected in the following table: NET POSITION SEPTEMBER 30, 2018 2017 Current and other assets $ 36,395 $ 56,174 Capital assets,net of depreciation 7,889,184 8,078,677 Total assets 7,925,579 8,134,851 Current liabilities 3,471 733 Total liabilities 3,471 733 Net position In estment in capital assets 7,889,184 8,078,677 Unrestricted 32,924 55,441 Total net position $ 7,922,108 $ 8,134,118 The District's net position reflects its investment in capital assets (e.g. land, land improvements, and infrastructure). These assets are used to provide services to residents; consequently,these assets are not available for future spending. The remaining balance of unrestricted net position may be used to meet the District's other obligations. 4 1 6 1 1 A GOVERNMENT-WIDE FINANCIAL ANALYSIS(Continued) The District's net position decreased during the most recent fiscal year. The majority of the decrease represents the extent to which the cost of operations and depreciation expense exceeded ongoing program revenues. Key elements of the change in net position are reflected in the following table: CHANGES IN NET POSITION FOR THE FISCAL YEAR END SEPTEMBER 30, 2018 2017 Revenues: Program revenues $ 77,276 $ 77,112 General revenues 951 519 Total revenues 78,227 77,631 Expenses: General government 56,220 48,314 Maintenance and operations 234,017 213,535 Total expenses 290,237 261,849 Change in net position (212,010) (184,218) Net position-beginning 8134,118 8,318,336 Net position-ending $ 7,922,108 $ 8,134,118 As noted above and in the statement of activities,the cost of all governmental activities during the fiscal year ended September 30, 2018 was $290,237. The costs of the District's activities were primarily funded by program revenues. Program revenues,comprised primarily of assessments, increased slightly in the current fiscal year. The increase in the current fiscal year expenses is primarily the result of an increase in maintenance and operations cost in the current fiscal year. GENERAL BUDGETING HIGHLIGHTS An operating budget was adopted and maintained by the governing board for the District pursuant to the requirements of Florida Statutes. The budget is adopted using the same basis of accounting that is used in preparation of the fund financial statements. The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors.The general fund budget for the fiscal year ended September 30, 2018 was amended to increase appropriations and use of fund balance by$40,000.Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2018. CAPITAL ASSETS At September 30, 2018, the District had $11,281,838 invested in capital assets. In the government-wide statements depreciation of$3,392,654 has been taken, which resulted in a net book value of$7,889,184. More detailed information about the District's capital assets is presented in the notes of the financial statements. ECONOMIC FACTORS AND NEXT YEARS BUDGETS AND OTHER EVENTS The District does not anticipate any major projects or significant changes to its infrastructure maintenance program for the subsequent fiscal year. In addition,it is anticipated that the general operations of the District will remain fairly constant. CONTACTING THE DISTRICT'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens,land owners,customers,investors and creditors with a general overview of the District's finances and to demonstrate the District's accountability for the financial resources it manages and the stewardship of the facilities it maintains. If you have questions about this report or need additional financial information,contact Naples Heritage Community Development District's Finance Department at 210 N. University Drive, Suite 702, Coral Springs, Florida, 33071. 5 161IA6 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF NET POSITION SEPTEMBER 30, 2018 Governmental Activities ASSETS Cash $ 33,886 Due from other governments 1,809 Deposits 700 Capital assets: Nondepreciable 6,122,404 Depreciable, net 1,766,780 Total assets 7,925,579 LIABILII1ES Accounts payable 3,471 Total liabilities 3,471 NET POSITION Investment in capital assets 7,889,184 Unrestricted 32,924 Total net position $ 7,922,108 See notes to the financial statements 6 1611 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2018 Net(Expense) Revenue and Changes in Net Program Revenues Position Charges for Governmental Functions/Programs Expenses Services Activities Primary government: Governmental activities: General government $ 56,220 $ 77,276 $ 21,056 Maintenance and operations 234,017 - (234,017) Total governmental activities 290,237 77,276 (212,961) General revenues: Investment earnings 951 Total general revenues 951 Change in net position (212,010) Net position- beginning 8,134,118 Net position- ending $ 7,922,108 See notes to the financial statements 7 1611E NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA BALANCE SHEET GOVERNMENTAL FUND SEPTEMBER 30,2018 Total Major Fund Governmental General Fund ASSETS Cash $ 33,886 $ 33,886 Due from other governments 1,809 1,809 Deposits 700 700 Total assets $ 36,395 $ 36,395 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 3,471 $ 3,471 Total liabilities 3,471 3,471 Fund balance: Nonspendable: Deposits 700 700 Assigned to: Operating reserve 19,200 19,200 Unassigned 13,024 13,024 Total fund balance 32,924 32,924 Total liabilities and fund balance $ 36,395 $ 36,395 See notes to the financial statements 8 16t1A6 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA RECONCILIATION OF THE BALANCE SHEET-GOVERNMENTAL FUND TO THE STATEMENT OF NET POSITION SEPTEMBER 30,2018 Total fund balances- governmental funds $ 32,924 Amounts reported for governmental activities in the statement of net position are different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported as assets in the governmental funds. The statement of net position includes those capital assets, net of any accumulated depreciation, in the net position of the government as a whole. Cost of capital assets 11,281,838 Accumulated depreciation (3,392,654) 7,889,184 Net position of governmental activities $7,922,108 See notes to the financial statements 9 i611A6 NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE GOVERNMENTAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2018 Total Major Fund Governmental General Fund REVENUES Assessments $ 77,276 $ 77,276 Interest 951 951 Total revenues 78,227 78,227 EXPENDITURES Current: General government 56,220 56,220 Maintenance and operations 44,524 44,524 Total expenditures 100,744 100,744 Excess(deficiency) of revenues over(under) expenditures (22,517) (22,517) Fund balance- beginning 55,441 55,441 Fund balance- ending $ 32,924 $ 32,924 See notes to the financial statements 10 16111' NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE OF GOVERNMENTAL FUND TO THE STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2018 Net change in fund balances-total governmental funds S (22,517) Amounts reported for governmental activities in the statement of activities are different because: Depreciation on capital assets is not recognized in the governmental fund statements but is reported as an expense in the statement of activities. (189,493) Change in net position of governmental activities $ (212,010) See notes to the financial statements 11 161 . �. NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA NOTES TO FINANCIAL STATEMENTS NOTE 1 —NATURE OF ORGANIZATION AND REPORTING ENTITY Naples Heritage Community Development District ("District") was created on September 24, 1996 by Ordinance 96-57 of Collier County, Florida, pursuant to the Uniform Community Development District Act of 1980,otherwise known as Chapter 190, Florida Statutes.The Act provides among other things,the power to manage basic services for community development, power to borrow money and issue bonds,and to levy and assess non-ad valorem assessments for the financing and delivery of capital infrastructure. The District was established for the purposes of financing and managing the acquisition, construction, maintenance and operation of a portion of the infrastructure necessary for community development within the District. The District is governed by the Board of Supervisors ("Board"), which is composed of five members. The Supervisors are elected by qualified electors within the District. The Board of Supervisors of the District exercise all powers granted to the District pursuant to Chapter 190, Florida Statutes. The Board has the responsibility for: 1. Assessing and levying assessments. 2. Approving budgets. 3. Exercising control over facilities and properties. 4. Controlling the use of funds generated by the District. 5. Approving the hiring and firing of key personnel. 6. Financing improvements. The financial statements were prepared in accordance with Governmental Accounting Standards Board ("GASB")Statements. Under the provisions of those standards, the financial reporting entity consists of the primary government,organizations for which the District is considered to be financially accountable and other organizations for which the nature and significance of their relationship with the District are such that, if excluded,the financial statements of the District would be considered incomplete or misleading There are no entities considered to be component units of the District;therefore,the financial statements include only the operations of the District. NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Government-Wide and Fund Financial Statements The basic financial statements include both government-wide and fund financial statements. The government-wide financial statements(i.e.,the statement of net position and the statement of activities) report information on all of the non-fiduciary activities of the primary government. For the most part,the effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment; (operating-type special assessments for maintenance are treated as charges for services.)and 2)grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment.Other items not included among program revenues are reported instead as general revenues. 12 1611A6 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICES(Continued) Measurement Focus,Basis of Accounting and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred,regardless of the timing of related cash flows. Assessments are recognized as revenues in the year for which they are levied. Grants and similar items are to be recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures are recorded when a liability is incurred,as under accrual accounting. Assessments Assessments are non-ad valorem assessments on benefited lands within the District.Assessments are levied to pay for the operations and maintenance of the District. The fiscal year for which annual assessments are levied begins on October 1 with discounts available for payments through February 28 and become delinquent on April 1. The District's annual assessments for operations are billed and collected by the County Tax Collector. The amounts remitted to the District are net of applicable discounts or fees and include interest on monies held from the day of collection to the day of distribution. Assessments and interest associated with the current fiscal period are considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. The portion of assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. The District reports the following major governmental fund: General Fund The general fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first for qualifying expenditures, then unrestricted resources as they are needed. Assets, Liabilities and Net Position or Equity Restricted Assets These assets represent cash and investments set aside pursuant to external restrictions. Deposits and Investments The District's cash is considered to be cash on hand and demand deposits. The District has elected to proceed under the Alternative Investment Guidelines as set forth in Section 218.415(17) Florida Statutes. The District may invest any surplus public funds in the following: a) The Local Government Surplus Trust Funds, or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act; b) Securities and Exchange Commission registered money market funds with the highest credit quality rating from a nationally recognized rating agency; c) Interest bearing time deposits or savings accounts in qualified public depositories; d) Direct obligations of the U.S. Treasury. Securities listed in paragraph c and d shall be invested to provide sufficient liquidity to pay obligations as they come due. In addition. surplus funds may be deposited into certificates of deposit which are insured. 13 161 A6 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICES(Continued) Assets,Liabilities and Net Position or Equity(Continued) Deposits and Investments(Continued) The District records all interest revenue related to investment activities in the respective funds. Investments are measured at amortized cost or reported at fair value as required by generally accepted accounting principles. Inventories and Prepaid Items Inventories of governmental funds are recorded as expenditures when consumed rather than when purchased. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. Capital Assets Capital assets,which include property, plant and equipment,and infrastructure assets(e.g.,roads,sidewalks and similar items) are reported in the government activities columns in the government-wide financial statements.Capital assets are defined by the government as assets with an initial,individual cost of more than $5,000(amount not rounded)and an estimated useful life in excess of two years.Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Property,plant and equipment of the District are depreciated using the straight-line method over the following estimated useful lives: Assets Years Roadway 30 Security and other 20 In the governmental fund financial statements, amounts incurred for the acquisition of capital assets are reported as fund expenditures. Depreciation expense is not reported in the governmental fund financial statements. Unearned Revenue Governmental funds report unearned revenue in connection with resources that have been received,but not yet earned. Deferred Outflows/Inflows of Resources In addition to assets,the statement of financial position will sometimes report a separate section for deferred outflows of resources.This separate financial statement element,deferred outflows of resources,represents a consumption of net position that applies to a future period(s)and so will not be recognized as an outflow of resources(expense/expenditure) until then. In addition to liabilities,the statement of financial position will sometimes report a separate section for deferred inflows of resources This separate financial statement element,deferred inflows of resources,represents an acquisition of net position that applies to a future period(s) and so will not be recognized as an inflow of resources(revenue) until that time. Fund Equity/Net Position In the fund financial statements, governmental funds report non spendable and restricted fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Assignments of fund balance represent tentative management plans that are subject to change. 14 161 1 A = NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued) Assets,Liabilities and Net Position or Equity(Continued) Fund Equity/Net Position (Continued) The District can establish limitations on the use of fund balance as follows: Committed fund balance—Amounts that can be used only for the specific purposes determined by a formal action(resolution)of the Board of Supervisors. Commitments may be changed or lifted only by the Board of Supervisors taking the same formal action(resolution)that imposed the constraint originally. Resources accumulated pursuant to stabilization arrangements sometimes are reported in this category. Assigned fund balance — Includes spendable fund balance amounts established by the Board of Supervisors that are intended to be used for specific purposes that are neither considered restricted nor committed. The Board may also assign fund balance as it does when appropriating fund balance to cover differences in estimated revenue and appropriations in the subsequent year's appropriated budget. Assignments are generally temporary and normally the same formal action need not be taken to remove the assignment. The District first uses committed fund balance,followed by assigned fund balance and then unassigned fund balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used. Net position is the difference between assets and deferred outflows of resources less liabilities and deferred inflows of resources. Net position in the government-wide financial statements are categorized as net investment in capital assets, restricted or unrestricted. Net investment in capital assets represents net position related to infrastructure and property, plant and equipment. Restricted net position represents the assets restricted by the District's Bond covenants or other contractual restrictions. Unrestricted net position consists of the net position not meeting the definition of either of the other two components. Other Disclosures Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. NOTE 3—BUDGETARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget. Annual Budgets are adopted on a basis consistent with generally accepted accounting principles for the general fund.All annual appropriations lapse at fiscal year-end. The District follows these procedures in establishing the budgetary data reflected in the financial statements. a) Each year the District Manager submits to the District Board a proposed operating budget for the fiscal year commencing the following October 1. b) Public hearings are conducted to obtain public comments. c) Prior to October 1, the budget is legally adopted by the District Board. d) All budget changes must be approved by the District Board. e) The budgets are adopted on a basis consistent with generally accepted accounting principles. f) Unused appropriation for annually budgeted funds lapse at the end of the year. 15 161 NOTE 4—DEPOSITS The District's cash balances were entirely covered by federal depository insurance or by a collateral pool pledged to the State Treasurer. Florida Statutes Chapter 280, "Florida Security for Public Deposits Act", requires all qualified depositories to deposit with the Treasurer or another banking institution eligible collateral equal to various percentages of the average daily balance for each month of all public deposits in excess of any applicable deposit insurance held.The percentage of eligible collateral(generally, U.S.Governmental and agency securities,state or local government debt,or corporate bonds)to public deposits is dependent upon the depository's financial history and its compliance with Chapter 280. In the event of a failure of a qualified public depository, the remaining public depositories would be responsible for covering any resulting losses. NOTE 5—CAPITAL ASSETS Capital asset activity for the fiscal year ended September 30, 2018 was as follows: Balance Additions Reductions Balance Governmental activities Capital assets,not being depreciated Land and land improvements $ 6,122,404 $ - $ - $ 6,122,404 Total capital assets,not being depreciated 6,122,404 - - 6,122,404 Capital assets,being depreciated Security and other 1,210,403 - - 1,210,403 Roadway 3,949,031 - - 3,949,031 Total capital assets, being depreciated 5,159,434 - - 5,159,434 Less accumulated depreciation for: Security and other 1,114,468 44,359 - 1,158,827 Roadway 2,088,693 145,134 - 2,233,827 Total accumulated depreciation 3,203,161 189,493 - 3,392,654 Total capital assets,being depreciated,net 1,956,273 (189,493) - 1,766,780 Governmental activities capital assets net $ 8,078,677 $ (189,493) $ - $ 7,889,184 Depreciation expense was charged to the maintenance and operations function. NOTE 6- MANAGEMENT COMPANY The District has contracted with a management company to perform services which include financial and accounting advisory services. Certain employees of the management company also serve as officers of the District. Under the agreement, the District compensates the management company for management, accounting,financial reporting, and other administrative costs. NOTE 7- RISK MANAGEMENT The District is exposed to various risks of loss related to torts;theft of,damage to,and destruction of assets; errors and omissions; and natural disasters. The District has obtained commercial insurance from independent third parties to mitigate the costs of these risks;coverage may not extend to all situations.There were no settled claims during the past three years. 16 1611 , NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL—GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2018 Variance with Final Budget- Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Assessments S 76,703 $ 76,703 $ 77,276 $ 573 Interest 100 100 951 851 Total revenues 76,803 76,803 78,227 1,424 EXPENDITURES Current: General government 52,521 52,521 56,220 (3,699) Maintenance and operations 24,282 64,282 44,524 19,758 Total expenditures 76,803 116,803 100,744 16,059 Excess(deficiency) of revenues over(under) expenditures - (40,000) (22,517) 17,483 OTHER FINANCING SOURCES (USES) Use of fund balance - 40,000 - (40,000) Total other financing sources(uses) - 40,000 - (40,000) Net change in fund balance $ - $ - (22,517) $ (22,517) Fund balance- beginning 55,441 Fund balance- ending $ 32,924 See notes to required supplementary information 17 I6I1 • NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA NOTES TO REQUIRED SUPPLEMENTARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget for the general fund. The District's budgeting process is based on estimates of cash receipts and cash expenditures which are approved by the Board. The budget approximates a basis consistent with accounting principles generally accepted in the United States of America(generally accepted accounting principles). The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate.Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. The general fund budget for the fiscal year ended September 30, 2018 was amended to increase appropriations and use of fund balance by$40,000.Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2018. 18 1611A (' 951 YannatoRoad•Suite 280 Boca Raton, Florida 334311 Grau & Associates (561)994-9299• (800)299-4728 Fax (561)994-5823 CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Supervisors Naples Heritage Community Development District Collier County, Florida We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities and the major fund of Naples Heritage Community Development District,Collier County, Florida("District")as of and for the fiscal year ended September 30, 2018, and the related notes to the financial statements,which collectively comprise the District's basic financial statements,and have issued our opinion thereon dated April 24,2019. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements,we considered the District's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control.Accordingly,we do not express an opinion on the effectiveness of the District's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control,such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies.Given these limitations,during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the District's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit,and accordingly,we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. 19 161iht. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance.This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance.Accordingly,this communication is not suitable for any other purpose. April 24, 2019 20 161 `I 951 Yamato Road •Suite 280 Boca Raton, Florida 33431 ireli Grau & Associates (561) 994-9299•(800)299-4728 Fax (561) 994-5823 CERTIFIED MIMIC ACCO1.IN"1'AN'IS www.graucpa.com INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF SECTION 218.415, FLORIDA STATUTES, REQUIRED BY RULE 10.556(10) OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA To the Board of Supervisors Naples Heritage Community Development District Collier County, Florida We have examined Naples Heritage Community Development District, Collier County, Florida's("District") compliance with the requirements of Section 218.415,Florida Statutes,in accordance with Rule 10.556(10)of the Auditor General of the State of Florida during the fiscal year ended September 30,2018. Management is responsible for the District's compliance with those requirements. Our responsibility is to express an opinion on the District's compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants.Those standards require that we plan and perform the examination to obtain reasonable assurance about whether the District complied, in all material respects,with the specified requirements referenced in Section 218.415,Florida Statutes.An examination involves performing procedures to obtain evidence about whether the District complied with the specified requirements.The nature, timing, and extent of the procedures selected depend on our judgment, including an assessment of the risks of material noncompliance,whether due to fraud or error.We believe that the evidence we obtained is sufficient and appropriate to provide a reasonable basis for our opinion. Our examination does not provide a legal determination on the District's compliance with specified requirements. In our opinion, the District complied, in all material respects, with the aforementioned requirements for the fiscal year ended September 30, 2018. This report is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives,the Florida Auditor General,management,and the Board of Supervisors of Naples Heritage Community Development District,Collier County, Florida and is not intended to be and should not be used by anyone other than these specified parties. -./R.. ,)-(.2.,,,,,,,t,. April 24, 2019 21 1 6 1 1 A 6 951 Yamato Road •Suite 280 Boca Raton, Florida 33431 Grau & Associates (561)994-9299•(800)299-4728 Fax (561) 994-5823 CIliat FILL) PUBLIC ACCOUNTANTS www.graucpa.com MANAGEMENT LETTER PURSUANT TO THE RULES OF THE AUDITOR GENERAL FOR THE STATE OF FLORIDA To the Board of Supervisors Naples Heritage Community Development District Collier County, Florida Report on the Financial Statements We have audited the accompanying basic financial statements of Naples Heritage Community Development District, Collier County, Florida("District")as of and for the fiscal year ended September 30,2018,and have issued our report thereon dated April 24, 2019. Auditor's Responsibility We conducted our audit in accordance with auditing standards generally accepted in the United States of America;the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Chapter 10.550. Rules of the Florida Auditor General. Other Reporting Requirements We have issued our Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards; and Independent Auditor's Report on an examination conducted in accordance with AICPA Professional Standards, AT-C Section 315, regarding compliance requirements in accordance with Chapter 10.550,Rules of the Auditor General. Disclosures in those reports,which are dated April 24, 2019, should be considered in conjunction with this management letter. Purpose of this Letter The purpose of this letter is to comment on those matters required by Chapter 10.550 of the Rules of the Auditor General for the State of Florida. Accordingly,in connection with our audit of the financial statements of the District, as described in the first paragraph, we report the following: I. Current year findings and recommendations. II. Status of prior year findings and recommendations. III. Compliance with the Provisions of the Auditor General of the State of Florida. Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies, as applicable, management, and the Board of Supervisors of Naples Heritage Community Development District,Collier County, Florida and is not intended to be and should not be used by anyone other than these specified parties. We wish to thank Naples Heritage Community Development District,Collier County,Florida and the personnel associated with it,for the opportunity to be of service to them in this endeavor as well as future engagements, and the courtesies extended to us. April 24,2019 22 1611A6. REPORT TO MANAGEMENT I. CURRENT YEAR FINDINGS AND RECOMMENDATIONS None II. PRIOR YEAR FINDINGS None III. COMPLIANCE WITH THE PROVISIONS OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Unless otherwise required to be reported in the auditor's report on compliance and internal controls,the management letter shall include, but not be limited to the following: 1. A statement as to whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. There were no significant findings and recommendations made in the preceding annual financial audit report for the fiscal year ended September 30, 2017. 2. Any recommendations to improve the local governmental entity's financial management. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported for the fiscal year ended September 30, 2018. 3. Noncompliance with provisions of contracts or grant agreements,or abuse,that have occurred, or are likely to have occurred,that have an effect on the financial statements that is less than material but which warrants the attention of those charged with governance. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported, for the fiscal year ended September 30, 2018. 4. The name or official title and legal authority of the District are disclosed in the notes to the financial statements. 5. The District has not met one or more of the financial emergency conditions described in Section 218.503(1), Florida Statutes. 6. We applied financial condition assessment procedures and no deteriorating financial conditions were noted as of September 30,2018. It is management's responsibility to monitor financial condition,and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. 23 16I1A6 NAPLES HERITAGE Community Development District Financial Report March 31, 2019 Prepared OINFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES 1 6 1 1 A 6 NAPLES HERITAGE Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Balances Page 4 Check Register Page 5 1 6 I 1 A 6 NAPLES HERITAGE Community Development District Financial Statements (Unaudited) March 31, 2019 161 1P, P. NAPLES HERITAGE Community Development District General Fund Balance Sheet March 31,2019 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 58,134 Investments: Money Market Account 7,134 Prepaid Items 49 Deposits 700 TOTAL ASSETS $ 66,017 LIABILITIES Accounts Payable $ 6,686 TOTAL LIABILITIES 6,686 FUND BALANCES Nonspendable: Prepaid Items 49 Deposits 700 Assigned to: Operating Reserves 19,200 Unassigned: 39,382 TOTAL FUND BALANCES $ 59,331 TOTAL LIABILITIES&FUND BALANCES $ 66,017 Report Date:4/25/2019 Page 1 16t1 . NAPLES HERITAGE Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending March 31,2019 ANNUAL we ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MAR-19 MAR-19 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD BUDGET ACTUAL REVENUES Interest-Investments $ 100 $ 50 $ 672 $ 622 672.00% $ 8 $ 134 Interest-Tax Collector - - 37 37 0.00% - - Special Assmnts-Tax Collector 99,872 97,872 94,157 (3,715) 94.28% 2,500 - Special Assmnts-Discounts (3,995) (3,915) (3,592) 323 89.91% (100) - TOTAL REVENUES 95,977 94,007 91,274 (2,733) 95.10% 2,408 134 EXPENDITURES Administration P/R-Board of Supervisors 5,000 3,000 3,000 - 60.00% 1,000 1,000 FICA Taxes 383 230 230 - 60.05% 77 77 ProfServ-Engineering 2,000 - - - 0.00% - - ProfServ-Field Management 795 - - 0.00% - - ProtServ-Legal Services 2,000 2,000 6,953 (4,953) 347.65% - 3,803 ProtServ-Mgml Consulting Sery 21,948 10,974 10,974 - 50.00% 1,829 1,829 ProtServ-Property Appraiser 1,498 1,498 1,199 299 80.04% - - ProtServ-Web Site Maintenance 636 318 318 - 50.00% 53 53 Auditing Services 3,000 500 500 - 16.67% 500 500 Postage and Freight 1,500 750 385 365 25.67% 125 39 Insurance-General Liability 8,911 8,911 7,747 1,164 86.94% - - Printing and Binding 650 325 928 (603) 142.77% 54 Legal Advertising 2,500 295 249 46 9.96% - - Misc-Bank Charges 660 330 276 54 41.82% 55 46 Mlsc-Assessmnt Collection Cost 1,997 1,957 1,811 146 90.69% 50 - Misc-Contingency 376 - - - 0.00% - - Misc-Web Hosting 501 251 414 (163) 82.63% 42 - 018ce Expense 410 205 99 106 24.15% 34 33 Annual District Filing Foe 175 175 175 - 100.00% - - Total Administration 54,940 31,719 35,258 (3,539) 64.18% 3,819 7,380 Field Contracts-Fountain 700 350 353 (3) 50.43% 175 179 Contracts-Aerator Maintenance 682 522 522 - 76.54% 382 382 Electricity-Aerator 2,760 1,380 1,338 42 48.48% 230 299 R&M-Fence 500 - - - 0.00% - - Misc-Contingency 26,195 23,001 23,001 - 87,81% 210 210 Total Field 30,837 25,253 25,214 39 81.77% 997 1,070 Reserves Reserve-Fountain 200 - - - 0.00% - - Reserve-Roads and Lakes 10,000 4,395 4,395 - 43.95% - - Total Reserves 10,200 4,395 4,395 - 43.09% - - TOTAL EXPENDITURES&RESERVES 95,977 61,387 64,867 (3,500) 67.59% 4,816 8,450 Excess(deficiency)of revenues Over(under)expenditures - 32,640 26,407 (6,233) 0.00% (2,408) . (8,316) Net change in fund balance $ - $ 32,640 $ 26,407 $ (6,233) 0.00% $ (2,408) $ (8,316) FUND BALANCE,BEGINNING(OCT 1,2018) 32,924 32,924 32,924 FUND BALANCE,ENDING $ 32,924 $ 65,564 $ 59,331 Report Date:4/25/2019 Page 2 1611 NAPLES HERITAGE Community Development District Supporting Schedules March 31,2019 1 6 1 1 A 6 NAPLES HERITAGE Community Development District Non-Ad Valorem Special Assessments-Collier County Tax Collector Monthly Collection Distributions For the Fiscal Year Ending September 30,2019 Discount! Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied $ 99,875 Allocation% 100% 11/08/18 $ 580 $ 33 $ 12 $ 625 11/16/18 11,878 505 242 12,625 11/30/18 30,959 1,315 632 32,906 12/10/18 19,522 830 398 20,750 12/24/18 15,627 649 319 16,596 01/25/19 7,060 201 144 7,405 02/22/19 3,127 59 64 3,250 TOTAL $ 88,754 $ 3,592 $ 1,811 $ 94,157 %COLLECTED 94.3% TOTAL OUTSTANDING $ 5,718 Report Date:4/25/2019 Page 3 161 1 6:. NAPLES HERITAGE Community Development District Cash and Investment Balances March 31,2019 ACCOUNT NAME BANK NAME YIELD MATURITY BALANCE GENERAL FUND Checking Account-Operating SunTrust 0.07% N/A $ 48,134 Checking Account-Operating* Valley National 1.90% N/A 10,000 Money Market Account BankUnited 1.75% N/A 7,134 Total $ 65,268 *Valley National Bank will be the primary operating account going forward. Report Date:4/26/2019 Page 4 1 6 1 1 A 6 1NO (7 0 0 0 0 S r 0 Ir0 W O O INO N P.! P. N O O C D N N 0 co 49 N) ico t) O O N OW co71. Is CONW aD m cor N 6.1 69 N co V. co_ W 69 00 69 69 69 69 69 69 Vf 69 m 00 CL CV 69 E9 r9 CCi 69 coco co It CM N 00 p a u 2222222 c54 N 0)p S N p O) Y Q m m 1n M M M M M ( y V) Lf) 10 U) M 10 10 'f un N O N If) h p L o ch r' m o co co co c-5 d) 0 U U' O O 0 N O O 2 O N O O V) N N Ll) L[) ,� 0I 0 0 0 0 0 0 0 0 0 0 0 O O -86. U 1- z 0 w a d tO U A - 0) a) C N 'p U ., ❑ L C L p E t L C cG J T O ,Q+ 0 , , i LL a) a) ci t .g O O O C 3 N V P. 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O K N ¢ a a a = z 0 3 3 = O a a W g ¢�222 w w u� wD. ¢ H P ¢ ¢ z w w ad Y = J ❑ LL a J ❑ J J K a J J Z H V d < LL IWL Z -..LL -„LL --,LL Z 00 lUL 00 LL > > LL 11LL Z 0 a. a a' Ea, O) O O 0, a) O) 0) 0, O) O 0) W 0) IT O) O) O) 0) 0) 0) a. g r r h a a a a N CO CO 0 CO CO CO 00 ' CO CO O IO (O .W Q G O O NNNN �V 0 0 0 0 0 L7 ❑ M co, f`� M M 2' 2222222222 M M M M m m m m M M M m M M m a4) O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ) d x12 )>-< 2o U `Si N N N N M O O CO r O CO r r 0 O Q z LL a0 0) O W a) O) a) O O O) 0) 0) O) O m p O O O) 4) O) A O O) O) O) Of Of Of M m Ol O) a) O) O] m M M M CO M M M M M m M M M O O M M m M m Cl, C L O O 0 0 O J 8000000000000000 000000000000000 0 0 0 0 0 0ILI 0 0 .d W a 0 = Z W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z0 `L 0 Page 5 16I1 Notice of Meetings Naples Heritage Community Development District The Board of Supervisors of the Naples Heritage Community Development District will hold their meetings for Fiscal Year 2020 at the Naples Heritage Golf and Country Club Clubhouse, 8150 Heritage Club Way,Naples,Florida at 9:00 a.m. as follows: November 5,2019 (Election Day) January 7,2020 March 3,2020 April 7,2020 May 5,2020 Meetings may be continued to a date and time certain which will be announced at the meeting. There may be occasions when one or more Supervisors will participate by telephone. At the meeting location there will be present a speaker telephone so that any interested person can attend the meeting at the meeting location and be fully informed of the discussions taking place either in person or by telephone communication. Any person requiring special accommodations at these meetings because of a disability or physical impairment should contact the District Manager's Office at least forty-eight (48) hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Manager's Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Justin Faircloth District Manager i6Ii , �, Jt .. ennJerj PEdwards .4101(. .� illSupervisor ofElections April 18, 2019 Ms Sandra Demarco Naples Heritage CDD 210 N. Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Demarco, In compliance with 190.06 of the Florida Statutes this letter is to inform you that the official records of the Collier County Supervisor of Election indicate 573 registered voters residing in the Naples Heritage CDD as of April 15,2019. Should you have any questions regarding election services for this district, please free to contact our office, Sincerely, �v C-6_,D ---------_ David B.Carpenter Qualifying Officer Collier County Supervisor of Elections (239)252-8501 Dave.Carpenter@CollierCountyFl.gov Rev Dr Martin Luther King Jr Building•3750 Enterprise Avenue•Naples FL 34104 Phone:(239)252-VOTE•Fax:(239)774-9468•www.CollierVotes.com 1 6 1 1 A 6 RESOLUTION 2019-8 A RESOLUTION DESIGNATING OFFICERS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Board of Supervisors of Naples Heritage Community Development District at a regular business meeting held on May 7, 2019 desires to appoint the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons were appointed to the offices shown,to wit: Kenneth Gaynor Chairman Peter Ramundo Vice Chairman Justin Faircloth Secretary Stephen Bloom Treasurer Alan Baldwin Assistant Treasurer Gerald James Assistant Secretary Richard Leonhard Assistant Secretary Tom Rutkowski Assistant Secretary PASSED AND ADOPTED THIS, 7th DAY OF MAY,2019. X;'''''ZADativ Chairman eecrl---',7(- --',,v etary 16 11 : f• . MINUTES OF MEETING NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Naples Heritage Community Development District was held on Tuesday, May 7, 2019 at 9:00 a.m. at the Naples Heritage Golf and Country Clubhouse,8150 Club Way,Naples,Florida. Present and constituting a quorum were: Peter J. Lombardi Chairman Peter Ramundo Vice Chairman Kenneth R.Gaynor Assistant Secretary Gerald James Assistant Secretary Richard Leonhard Assistant Secretary Also present were: Justin Faircloth District Manager Patrick Dorbad NHGCC General Manager Chad Montgomery NHGCC Residents The following is a summary of the discussions and actions taken at the May 7, 2019 Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call The meeting was called to order and all Supervisors were present. SECOND ORDER OF BUSINESS Public Comment on Agenda Items None THIRD ORDER OF BUSINESS Approval of the Minutes of the April 2,2019 Meeting Mr. Faircloth stated each Board member received a copy of the minutes of the April 2,2019 meeting and requested any corrections,additions or deletions. On MOTION by Mr. Gaynor seconded by Mr. Leonhard with all in favor the minutes of the April 2, 2019 meeting were approved. 1611 /16 May 7, 2019 Naples Heritage CDD FOURTH ORDER OF BUSINESS Public Hearing to Consider Resolution 2019-6, Adopting the Budget for Fiscal Year 2020 and Resolution 2019-7 Levy of Non-Ad Valorem Assessments A. Open the Public Hearing to Public Comment • On MOTION by Mr. Ramundo seconded by Mr. James with all in favor the Budget Public Hearing was opened. • A resident commented on the 20% increase of assessments. Mr. Lombardi commented on lake maintenance,aeration projects,and cost increases. B. Close the Public Hearing to Public Comment On MOTION by Mr. James seconded by Mr. Leonhard with all in favor the budget public hearing was closed. • Mr.Gaynor gave an overview of future lake projects. On MOTION by Mr. Gaynor seconded by Mr. Leonhard' with all in favor Resolution 2019-6 relating to the annual appropriations of the District and adopting the budget for the fiscal year beginning October 1, 2019, and ending, September 30, 2020, and referencing the maintenance and, benefit special assessments to be levied by the District for said fiscal year; providing for an effective date was! adopted. On MOTION by Mr. Ramundo seconded by Mr. Gaynor with all in favor Resolution 2019-7 levying and imposing non ad valorem maintenance special assessments for Naples Heritage Community Development District, increasing assessments from $125 to $150, and certifying an assessment roll for fiscal year 2019-2020; providing a severability clause;providing for conflict and providing an effective date was adopted. 2 16 1 f. May 7, 2019 Naples Heritage COD FIFTH ORDER OF BUSINESS Old Business A. Master Association Club Expansion Update • Mr.Gaynor gave an update on the current status noting that information continues to be provided to SFWMD. Once approval is obtained from SFWMD it will then be forwarded to the Corp of Engineers for approval. • He commented they are also working with Collier County hoping to be on the Planning Committee docket for June 6, 2019 approval; and the June 24th County Commissioner meeting. • Mr. Montgomery gave an update on lake maintenance. SIXTH ORDER OF BUSINESS New Business A. Acceptance of Fiscal Year 2018 Audit • The Fiscal Year 2018 Audit prepared by Grau&Associates was presented. • Page 12 third paragraph should be corrected to read that The Supervisors are elected by qualified electors within the District. On MOTION by Mr. Ramundo seconded by Mr. Leonhard with all in favor the audit prepared by Grau & Associates for the fiscal year ended September 30,2018 was accepted as amended and the Chairman was authorized to execute the AFR. SEVENTH ORDER OF BUSINESS Manager's Report A. Acceptance of Financial Statements • The financial statements for the period ending March 31,2019 were reviewed. On MOTION by Mr. James seconded by Mr. Gaynor with all in favor the financials for the period ending March 31, 2019 were accepted. B. Fiscal Year 2020 Meeting Schedule • The meeting schedule for fiscal year 2020 was presented. On MOTION by Mr. Gaynor seconded by Mr. Leonhard; with all in favor the fiscal year 2020 meeting schedule was accepted as presented. 3 16111 May 7, 2019 Naples Heritage CDD C. Number of Registered Voters(573) • A letter from the Collier County Supervisor of Elections indicates there were 573 registered voters residing in the District as of April 15,2019. D. Follow Up Items • Staff provided an update on items noting the appeal was filed for gate and the roadway expenses with FEMA related to Hurricane Irma expenses; the State reconunended payment regarding both appeals and the final decision from FEMA is anticipated soon; noted repairs on structure 5 were in progress by Copeland Southern Enterprises,Inc; and commented on various items found during the May 2, 2019 annual inspection. EIGHTH ORDER OF BUSINESS Attorney's Report There not being any,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There not being any,the next item followed. TENTH ORDER OF BUSINESS Supervisors' Requests • Mr. Lombardi noted he would be resigning effective the end of the day from the Naples Heritage Board of Supervisors as he will be relocating outside of the District. • He was thanked for his long service on the Board and to the residents of Naples Heritage. On MOTION by Mr. Ramundo seconded by Mr. Gaynor with all in favor the resignation of Mr. Lombardi effective at the end of the day was accepted with regzret. Mr. Ramundo MOVED to appoint Mr. Tom Rutkowski to fill Seat 2 vacated by Mr. Lombardi and Mr. Leonhard seconded the nomination. 4 1611A6 May 7, 2019 Naples Heritage CDD • The prior motion was discussed. On VOICE vote with all in favor the prior motion was approved. Mr. Ramundo nominated Mr. Gaynor as Chairman and Mr. James seconded the nomination; there being no other nominations Mr. Gaynor was appointed Chairman. Mr.James nominated Mr. Ramundo as Vice Chairman and Mr. Leonhard seconded the nomination; there being no other nominations Mr. Ramundo was appointed Vice Chairman. • Mr. Rutkowski was appointed Assistant Secretary with the remaining slate of officers staying the same. MEW Mr. Leonard MOVED to adopt Resolution 2019-8 designating officers as discussed and Mr. James seconded the resolution. • As this item was not on the agenda, comments from the audience were requested, there not being any, On VOICE vote with all in favor Resolution 2019-8 appointing Kenneth Gaynor Chairman; Peter Ramundo Vice Chairman; Justin Faircloth Secretary; Stephen Bloom Treasurer; Alan Baldwin Assistant Treasurer; Gerald James, Richard Leonhard and Tom Rutkowski Assistant Secretaries was adopted. • Mr. Rutkowski will be sworn in at the November meeting. ELEVENTH ORDER OF BUSINESS Audience Comments • A resident commented lake water levels. 5 1611 May 7, 2019 Naples Heritage CDD TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Ramundo seconded by Mr. Leonhard with all in favor the meeting was adjourned at 9:52 a.m. tin Faircloth Kenneth R. Gaynor ecretary Chairman 6 1611A / AGENDA QUARRY COMMUNITY DEVELOPMENT DISTRICT The Quarry Beach Club 8975 Kayak Drive Naples,Florida 34120 REGULAR BOARD MEETING September 16, 2019 1:00 p.m. A. Call to Order B. Pledge of Allegiance C. Proof of Publication Page 1 D. Establish Quorum E. Additions or Deletions to Agenda F. Comments from the Public for Items Not on the Agenda G. Approval of Minutes 1. August 19,2019 Regular Board Meeting Minutes Page 3 H. Old Business 1. Status of Contractor Negotiations for Phase 1 Repairs 2. Update on Shoreline Repair Project Phase II 3. Update on Phase III and Pricing I. New Business 1. Discussion of Management Transition Issues—Robert Koncar a. Consider Resolution No.2019-14—Designating Signatories for Bank Accounts Page 11 b. Consider Resolution No.2019-15—Designating Assistant Treasurer and Secretary Page 12 2. Consider Approval of Services Agreement with SDS Page 13 J. Administrative Matters 1. Engineer Report 2. Legal Report a. Update on Seawall Maintenance Issues 3. Manager Report b. Financials Page 16 c. FEMA Update K. Board Members Comments L. Adjourn 1 6 1 1 A ':,:\H.,' 62; PieS D 1iB NrWS p esNe. .�s.com Published Daily Naples,FL 34110 Affidavit of Publication State of Florida Counties of Collier and Lee Before the undersigned they serve as the authority, personally appeared Natalie Zollar who on oath says that she serves as Inside Sales Manager of the Naples Daily News,a daily newspaper published at Naples,in Collier County, Florida; distributed in Collier and Lee counties of Florida;that the attached copy of the advertising was published in said newspaper on dates listed.Affiant further says that the said Naples Daily News is a newspaper published at Na- ples,in said Collier County,Florida,and that the said newspaper has heretofore been continuously published in said Collier County, Florida; distributed in Collier and Lee counties of Florida,each day and has been entered as second class mail matter at the post office in Naples,in said Collier County, Florida,for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, or corporation anydiscount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Customer Ad Number Copyline P.O.# QUARRY COMMUNITY DEV DIST 2273291 QUARRY COMMUNITY DEV Pub Dates April 26,2019 /`dii✓ � 10-eia,i (Sign ture of affiant) I NAROL EKANGAS .— Noiry NWk-Statecl FiatM. Sworn to and subscribed before me Cammissloni GGffiWt This April 26,2019 •`=4� ,d?:' F yComm,Explreshfh39.20a pi ommathcwiatat.miNomyann \- ,„„,,Q f \- „,,„ro (Signature of affiant) Page 1 1611A ) , QUARRY COMMUNITY DEVELOPMENT DISTRICT REVISED FISCAL YEAR 2018/2019 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Quarry Community Development District will hold Regular Meetings at 1:00 p.m. ('unless noted differently') at The Quarry Beach Club located at 8975 Kayak Drive, Naples, Florida 34120, on the following dates: *May 22,2019'(at 11:00 a,m) June 17,2019 July 15,2019 August 19,2019 September 16,2019 The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District's website or by contacting the District Manager at(561)630- 4922 and/or toll free at 1-877- 737-4922 prior to the date of the particular meeting. From time to time one or more Supervisors will participate by telephone; therefore a speaker telephone will be present at the location of these meetings so that Supervisors can attend the meetings and be fully informed of the discussions taking place either in person or by telephone. Meetings may be continued to a date, time,and place certain to be specified on the record. If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting. Meetings may be canceled from time to time without advertised notice. QUARRY COMMUNITY DEVELOPMENT DISTRICT www.quarrycdd.org April 26,2019 No.2273291 Page 2 1 6 1 1 A 7 RESOLUTION 20]9-14 A RESOLUTION DESIGNATING SIGNATORIES FOR BANK ACCOUNTS FOR THE MANAGEMENT OF DISTRICT FUNDS FOR THE QUARRY COMMUNITY DEVELOPMENT DISTRICT WHEREAS, it is the desire of the Board of Supervisors of the Quarry Community Development District to designate certain individuals as signatories on the bank accounts held by the District; WHEREAS, authorizations of any prior signatories to the District bank accounts, other than current Members of the Board of Supervisors, are hereby withdrawn; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons are designated as signatories to the bank accounts held by the District,to wit: Account Names: Signatories: Stephen Bloom,Financial Director,Inframark Alan Baldwin,Accounting Manager, Inframark Adopted this 16th day of September,2019 Chaff erson retaiy/Assistan ecretary 16 % 1A ? RESOLUTION 2019-15 A RESOLUTION DESIGNATING STEPHEN BLOOM AS TREASURER, ALAN BALDWIN AS ASSISTANT TREASURER AND JUSTIN FAIRCLOTH AS SECRETARY OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Board of Supervisors of the Quarry Community Development District desires to appoint Stephen Bloom as Treasurer, Alan Baldwin as Assistant Treasurer and Justin Faircloth as Secretary; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT: 1. Stephen Bloom is appointed Treasurer 2. Man Baldwin is appointed Assistant Treasurer 3. Justin Faircloth is appointed Secretary Adopted this 16th day of September,2019 Chairperson Secretary/Assistant Secretary Page 12 1611A7 AGREEMENT FOR SERVICES CONSULTING This Agreement made and entered this day of ,2019,between the Quarry Community Development District (hereinafter called CDD) and Special District Services, Inc. (hereinafter called SDS). WHEREAS, the primary objective of this Agreement is for SDS to provide Management Consulting Services to CDD pertaining to the transition of District Management Services from SDS to Inframark(hereinafter called Inframark);and, WHEREAS,CDD proposes to engage SDS to perform the tasks identified herein; and, WHEREAS,CDD and SDS desire to reduce their Agreement to writing,setting forth the services to be rendered by SDS to CDD and the compensation to be paid by CDD to SDS for services rendered under this Agreement. NOW,THEREFORE, in consideration of the mutual covenants contained herein,it is agreed as follows: SECTION I—RECITALS The recitals set forth hereinabove are true and correct and incorporated herein by reference. SECTION II—CONSULTING SERVICES Task 1. SDS will assist with the financial audit for fiscal year ending September 30,2019. Task 2. SDS will be available to assist Inframark in transition-related matters including record keeping,financial matters,and project management. Task 3. SDS will be available to the CDD Board and other CDD professionals in transition related matters. Task 4. SDS will provide such other services as mutually agreed to by the parties. SECTION III—COMPENSATION Tasks 1 -3: SDS will be compensated at the following rates: District Manager $150 per hour Financial Manager $110 per hour Administrative Assistant $50 per hour Page 13 16 % 1A7 Task 4.This fee will be mutually agreed to by the parties prior to commencement. In addition SDS shall be reimbursed for out-of-pocket expenses incurred in the performance of the services defined herein(i.e.photocopies,postage,long distance telephone calls,mileage,etc.). Compensation for additional services covered under Tasks 1-3 shall be in accordance with the terms mutually agreed to by the parties. SECTION IV—DOCUMENTS All documents,maps,drawings,data and worksheets prepared by SDS under this Agreement shall be the property of the CDD,upon payment in full of all fees and costs set forth above. SECTION V—TERM OF AGREEMENT This Agreement shall be in effect for one year from the date of execution. Termination of the Agreement shall be available to each party with written notice given fifteen(15) days in advance of the intent to cancel. SECTION VI—AMENDMENTS/ASSIGNMENTS This Agreement represents the entire understanding between the parties. This Agreement is non-transferable and non-assignable without the express written consent of both parties. This Agreement may be executed in counterparts, all of which together shall constitute one Agreement, This Agreement shall be governed by and construed in accordance with the Laws of the State of Florida. SECTION VII—MISCELLANEOUS CDD acknowledges that SDS is not an attorney and may not render legal advice or opinions, nor is SDS a financial advisor registered with the Securities and Exchange Commission and the Municipal Securities Rulemaking Board, and is not engaged to give advice with respect to the issuance of bonds or municipal financial products. Time is of the essence as to this Agreement. Page 14 1611A1 IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed the day and year first above written. Quarry Community Development SPECIAL DISTRICT SERVICES, District INC. By: By: Todd Wodraska,President Printed Name and Title Date Printed Name and Title Date Page 15 1611A / Quarry Community Development District Budget vs.Actual October 2018 through August 2019 Year To Date Budget $Over %of Oct 18-Aug 19 Budget Oct'18-Aug 19 18-19 Budget Oct 18-Aug 19 Annual Budget Annual Budget %Of Total %Of Total Revenue 014100•0&M Assessments 151,010.87 149,801.00 149,801.00 1,209.87 100.81% 01-3810-Debt Assessments(2015 Bond) 1,239,460.20 1,239,460.00 1,239,460.00 0.20 100.0% 01-3811,Debt Assessments(2018 Loan) 322,805.20 323,010.00 323,010.00 -204.80 99.94% 01.3820•Debt Assess-Paid To Trustee-15 -1,104,118.15 -1,146,501.00 -1,146,501.00 -17,617.15 101.54% 01.3821•Debt Assess-Paid To Trustee-18 303,099.15 -298,784.00 -298,784.00 -4,305.15 101.44% 01.3830•Assessment Fees -32,985.69 -80,357.00 .40,357.00 27,371.31 54.85% 01.3831•Assessment Discounts -83,206.87 -68,063.00 -68,063.00 4,856.13 92.87% 01-9400'Other Income 23,428.10 0.00 0.00 23,428.10 100.0% Total Revenue 173,304.51 138,568.00 158,568,00 34,738.61 125.07% Gross Profit 173,304.51 138,566.00 158,566.00 34,738.51 125.07% Year To Date Budget $Over %of Oct 18-Aug 19 Budget Oct'18-Aug 19 18-19 Budget Oct 18-Aug 19 Annual Budget Annual Budget % Total %Of Total Expenditures 01-1310'Engineering/Maintenance 29,681.67 25,000,00 22,913.00 4,881.87 118.73% 17.74% 18.04% 01-1311•Management Fees 35,420.00 38,640.00 35,420.00 3,220,00 91.67% 21.17% 27.89% 01-1314•Consulting Fee 6,091.00 0.00 0.00 6,091.00 100.0% 3.64% 0.00% 01.1315-Legal Fees 23,665.10 14,000.00 12,826.00 9,665.10 169.04% 14.14% 10.10% 01.1317'Legal Extraordinary 24,188.00 0.00 0.00 24,188.00 100.0% 14.46% 0.00% 01-1318'Assessment/Tax Roll 0.00 5,000.00 0.00 -5,000.00 0.0% 0.00% 3.61% 01-1320-Audit Fees 5,050.00 4,300.00 4,300.00 750.00 117.44% 3.02% 3.10% 01-1330.Arbitrage Rebate Fee 500.00 600.00 600.00 -100.00 83.33% D.30% 0.43% 01-1450•Insurance 5,500.02 7,512.00 7,512.00 -2,012.00 73.22% 329% 5.42% 01-1480•Legal Advertisements 10,171.52 1,400.00 1,276.00 8,771.52 726.54% 6 08% 1.01% 01-1511•Bank Service Charges 286.91 500.00 451.00 -213.09 57.38% 0.17% 0.36% 01-1512•Miscellaneous 2,050.64 1,500.00 1,375.00 550.84 136.71% 1.23% 1.08% 01-1513'Postage and Delivery 2,040.67 650.00 594.00 1,390.67 313.95% 1.22% 0.47% 01.1514-Office Supplies 2,883.90 700,00 638.00 2,183.90 411.99% 1.72% 0.51% 01-1540'Dues,License&Subscriptions 175.00 175.00 175.00 0.00 100.0% 0.10% 0.13% 01-1550•Trustee Fees(GF) 8,734.38 9,000.00 9,000.00 -265.82 97.05% 5.22% 6.50% 01-1750'Webslte Management 1,375.00 1,500.00 1,375.00 -125.00 91.67% 0.82% 1.08% 01-1815•Miscellaneous Maintenance 9,517.50 0.00 0.00 9,517.50 100.0% 5.69% 0.00% 01-1850•Reserves 0.00 28,089.00 25,740.05 -28,089.00 0.0% 0.00% 20.27% Total Expenditures 167,331.29 138,566.00 124,195.00 28,765 29 120.76% 100.0% 100.0% Net Income 5,973.22 0.00 34,371.00 5,973.22 100.0% Notes Other Revenue Includes$19,708 Reimbursement For2019 Loan Expenditures. Legal Extraordinary Includes$18,750 Paid To Grant,Frldkln,Pearson P.A. Bank Balance As Of 8/31/19 33,706.77 Accounts Payable As Of 8/31119 9,275.82 Accounts Receivable As Of 8/31119 0.00 Available Funds As Of 8131/19 24,430.95 Page 16 1611A7 QUARRY COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING SEPTEMBER 16,2019 A. CALL TO ORDER The September 16,2019,Regular Board Meeting of the Quarry Community Development District was called to order at 1:02 p.m. at the Quarry Beach Club located at 8975 Kayak Drive, Naples, Florida 34120. B. PLEDGE OF ALLEGIANCE C. PROOF OF PUBLICATION Proof of publication was presented that notice of the Regular Board Meeting had been published in the Naples Daily News on April 26,2019,as legally required. D. ESTABLISH A QUORUM It was determined that the attendance of the following Supervisors constituted a quorum and it was in order to proceed with the meeting: Chair George Cingle Present Vice Chair Stanley T. Omland Present Supervisor Timothy B. Cantwell Present Supervisor William G. Flister Present Supervisor Lloyd Schliep Absent Staff members in attendance were: District Manager Kathleen Dailey Special District Services,Inc. District Counsel Jere Earlywine(via phone) Hopping Green &Sams District Engineer Albert Lopez & Jeffrey CPII Satfield Also in attendance were: Cheryl 011ila — QCA President; Laura Severance — Umbrella Assoc.; Robert Koncar—Inframark; and the following District residents Bill Griffith,Thel Whitley,Steve Santoro,Brian Kearns,James Lecca, Doug Gober,Peter Reece and Tom Oakner. E. ADDITIONS OR DELETIONS TO THE AGENDA There were no additions or deletions to the agenda. F. COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA Mr. Gober indicated that he believed that that District had done a great job on the repairs on Slate Court and that the staff on the project was very professional. Page 1 of 6 16I1N / Mr. Reece asked about the timing of the repairs in Phase 1. Mr. Cingle advised that the District was in negotiations with the current contractor and would be deciding whether to stay with that contractor or bid the project out. Mr. Lecca asked if the engineering records had been transferred. Mr. Omland responded that the records were voluminous, yet they have been transferred. G. APPROVAL OF MINUTES 1. August 19,2019,Regular Board Meeting The August 19, 2019,Regular Board Meeting minutes were presented for approval. Mr.Cingle stated that the minutes should reflect under Public Comment that there were additional comments from the audience on the assessments,marblestone work,weeding and a future reserve study. A motion was then made by Mr. Cantwell, seconded by Mr. Flister and passed unanimously approving the August 19,2019,Regular Board Meeting minutes,as amended. H. OLD BUSINESS 1. Status of Contractor Negotiations for Phase 1 Repairs Mr.Omland stated that a settlement had been reached with 3 of the 4 parties and that the first check had been received. He added that the Board would be initiating litigation against BG Mine, who was not part of the settlement. Mr.Earlywine stated that the Board may want to set a shade session for their next meeting to discuss that litigation and there was consensus to schedule such a session. Mr.Cingle stated that the total settlement was for$500,000 and gave special thanks to Mr.Omland, Special Council Michael Traficante and Mr.Earlywine who worked countless hours with excellent results. 2. Update on Shoreline Repair Project Phase II Mr.Cingle stated that an e-mail blast had gone out the day before,giving an update on the project. He stated that the repairs should be done by the end of October and most likely, will be ahead of schedule. 3. Update on Phase III and Pricing Mr. Omland stated that staff was working on the best design for the best price. He indicated that Phase II would be done as a unit price job, not a lump sum job, since there is not one solution for every area and will require careful oversight of each area. Ms.Olilla asked if the money from the settlement had to be used for Phase 1 repairs or could it be used for other purposes. Mr. Omland stated there were no restrictions on the monies.Mr.Cingle stated that staff was fighting"tooth and nail"for any savings in Phase III and may need to go to other contractors in order to get a quality project for a quality price. Mr. Earlywine went over the process for bidding the project and recommended the Board authorize the Chairman to direct a potential RFP process in the event negotiations on a change order with the current contractor fail. Page 2 of 6 1 6 1 1 A 7 A motion was made by Mr. Omland, seconded by Mr. Cantwell and passed unanimously authorizing the Chairman to direct a potential RFP process in the event negotiations on a change order with the current contractor fail. I. NEW BUSINESS 1. Discussion on Management Transition Issues—Robert Koncar a.Meeting Times and Dates Mr.Koncar requested that the Board decide on their upcoming fiscal year meeting dates and times, as they would need to be publicized before the next meeting. It was consensus of the Board to keep the meetings on the third Monday of each month at 1:00 p.m. There was further discussion that the meetings in January and February of 2020 fall on holidays, so it was consensus to move those meetings to the Wednesdays of those weeks(i.c.,January 20,2020,is moved to January 22, 2020,and February 17,2020,is moved to February 19,2020). b.Agenda Package Mr. Koncar asked the Board if they preferred printed agendas or if they would like to receive them electronically. There was a consensus of the Board to distribute them electronically and bring extra copies of the agenda only to the meetings for audience members. Mr.Omland asked that the Board be notified if material that is published is changed before a meeting. c.Financial System Mr. Koncar indicated that their firm uses Avid Exchange as their financial system and asked the Board to designate who can approve checks. He noted that all Board Members could access the system and added that they can do training for Board members on how to use the system. Upon discussion,it was consensus of the Board for Mr.Cingle to be the primary signature and Mr.Flister to be the secondary signature on Avid Exchange for the District. Mr. Koncar noted that he could add a check register of vendor payments to the October agenda and the Board can decide if they want to continue to see that type of detail. d.Consider Resolution No.2019-14—Designating Signatories for Bank Accounts Resolution No. 2019-14 was presented,entitled: RESOLUTION 2019-14 A RESOLUTION DESIGNATING SIGNATORIES FOR BANK ACCOUNTS FOR THE MANAGEMENT OF DISTRICT FUNDS FOR THE QUARRY COMMUNITY DEVELOPMENT DISTRICT Mr. Koncar stated that the signatories were for the same bank,just different signatures. A motion was made by Mr. Omland, seconded by Mr. Flister designating Stephen Bloom and Alan Baldwin,both of Inframark,as District signatories. Page 3 of 6 1 6 1 1 A 7 e. Consider Resolution No. 2019-15 — Designating Assistant Treasurer and Secretary Resolution No. 2019-15 was presented,entitled: RESOLUTION 2019-15 A RESOLUTION DESIGNATING STEPHEN BLOOM AS TREASURER, ALAN BALDWIN AS ASSISTANT TREASURER AND JUSTIN FAIRCLOTH AS SECRETARY OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT A motion was made by Mr. Cantwell, seconded by Mr. Flister and passed unanimously designating Stephen Bloom as Treasurer,Alan Baldwin as Assistant Treasurer and Justin Faircloth as Secretary of the District,effective October 1, 2019. 2. Consider Approval of Services Agreement with Special District Services,Inc. Ms. Dailey explained this was for any services needed from Special District Services, Inc. after October 1,2019. Discussion ensued and there was a consensus of the Board authorizing Services Agreement with Special District Services, Inc. with the not-to-exceed amount of$3,000 without further approval. J. ADMINISTRATIVE MATTERS 1. Engineer's Report Mr. Satfield advised that all was going well with the project and he would have revised design documents for Phase III in the next ten days. Mr. Lopez advised that he had inspected the areas with the manhole covers on Stone. He added that some repairs would be needed as part of the Phase III project. Mr. Cingle stated that he was receiving phone calls regarding similar issues on Fieldstone. He felt that if the repairs are installed on the west end the District we will be able to see if it works in order to do similar to the east end. Mr. Omland went over the reports that the engineer was working on. 2. Legal Report a.Update on Seawall Maintenance Issues Mr.Earlywinc gave the background on the subject and has determined that the seawalls are located in the lake maintenance easements,which points to the CDD being responsible. He recommended the Board prepare a resolution in the future, reiterating such responsibility and there was a consensus of the Board to do so. Mr. Oakner asked about the berm and the beach and Mr. Cantwell stated that it was an issue that needed to be addressed. Mr.Cingle asked the homeowner to request an official review,since there is no clear indication on responsibility for this area. Page 4 of 6 16 % 1A7 Mr.Flister asked about a breakdown of what is in the audit in the form of an asset summary. Mr. Earlywine advised this should be in the insurance paperwork and would be recorded with the final comprehensive documents that are being worked on. Mr.Omland asked about the status of the CDD 101 Manual and when it would be completed. Mr. Earlywine stated that some of the documents were budget related and would be completed during the next fiscal year. Mr.Earlywine suggested a conference call with staff and Mr.Omland in order to discuss what is being included and what else should be included. There was a consensus of the Board to do so and Mr. Earlywine indicated he would set up the phone call. Mr. Omland noted that he felt it was a good target to have the manual completed for the January 2020 meeting. 3. Manager's Report a.Financials Ms. Dailey went over the financials. The Board had no questions. b.FEMA Update Mr. Cantwell advised that the firm of DLC with Tony Ettore had been hired. He further advised that the firm had completed their first step of reviewing everything that had been filed and the pending claim. He added that Ettore stated that everything had been done properly and completely. Mr. Cantwell also noted that Ettore found that FEMA's records show that they are planning to reinitiate an adverse determination process for the Quarry's claim and he expects the claim will be denied. There was general discussion regarding teaming up with Heritage Bay on the issue,but Mr.Cingle stated that the FEMA reimbursement amount is small in Heritage Bay compared to the Quarry,so they may not be able justify hiring an attorney. Ms. Dailey reminded the Board that they had already authorized$10,000 for Ettore to file an appeal, if a denial letter is received. Mr. Omland stated he would like to speak with the FEMA attorney regarding the claim and it was the consensus of the Board that he do so. K. BOARD MEMBER COMMENTS Mr.Cingle indicated he had authorized an emergency purchase in the amount of$3,480 to Florida Evergreen for sprinkler repairs at Flint and Graphite in order to protect the sod that had been put in place during the IRMA project. He asked the Board to ratify his decision. A motion was made by Mr. Omland, seconded by Mr. Flister and passed unanimously ratifying Mr.Cingle's authorization of an emergency purchase in the amount of$3,480 to Florida Evergreen for sprinkler repairs at Flint and Graphite in order to protect the sod that had been put in place during the IRMA project,as presented. Mr. Cingle thanked Special District Services for their management services over the years and recognized Jeff Walker,Sylvia Bethel and Tricia LasCasas for their help. He specifically thanked Kathleen Dailey for her work as manager shepherding the Board during its transition with all the difficult work involved. Mr. Earlywine reminded the Board that they needed to schedule a shade session before they adjourned. Upon discussion, a motion was made by Mr. Omland, seconded by Mr. Flister and Page 5 of 6 1 6 1 1 A 7 passed unanimously to schedule a shade session for October 21, 2019, at 12:00 p.m. in the Board Room and announcing that Messrs. Earlywine,Traficante and Koncar, a court reporter and Board Members would be present. L. ADJOURNMENT There being no further business to come before the Board, a motion was made by Mr. Omland, seconded by Mr.Flister and passed unanimously to adjourn the meeting at 3:08 p.m. / et, Tics retary/Assistant Secretary hair/V e-Cha' Page 6 of 6 1 6 I 1 A 7 The Quarry Community Development District Board of Supervisors George Cingle,Chairman Stanley T.Omland,Vice Chairman Bob Koncar,District Manager Timothy B.Cantell,Assistant Secretary Jere Earlywine,District Counsel William G.Flister,Assistant Secretary Jeffrey Satfield,District Engineer Lloyd Schliep,Assistant Secretary Meeting Agenda Monday October 21,2019—12:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Litigation"Shade"Session A. Instructions B. Discussion regarding Settlement Negotiations or Strategy related to Litigation Expenditures 5. Consideration of Matters regarding Litigation 6. District Manager's Report A. Approval of the Minutes of September 16, 2019 B. Financials for September and October will be presented at the November meeting C. Consideration of Financial Audit Proposals D. Consideration of a Revised Spending Resolution 2020-01 E. Consideration of Resolution 2020-02,Registered Agent F. Campus Suite ADA Website Compliance G. Update on Transition Issues H. FEMA Update I. Presentation of Avid Xchange—Accounts Payable System J. Ratification of Phase II additional expenditures 7. Attorney's Report 8. Engineer's Report Meeting Location: The Quarry Beach Club 875 Kayak Drive Naples,FL 34120 1 6 1 1 A 7 Quarry CDD Meeting Agenda October 21,2019 Page 2 9. Old Business A. All change orders to Florida Evergreen B. QE Marblestone change orders? C. Discussion on change orders in general? D. Discussion on Phase III Change Order(under separate cover) E. Discussion on insurance payments for home owners? F. Approve Fieldstone order to Florida Evergreen; additional home owner requests for Fieldstone and Ironstone G. Discussion on maintenance transition from QCA H. Discussion on vendors to quote for lakes and Preserve maintenance I. Discussion on lake weeds and harvester J. Discussion on repairs for Spinner Cove K. Discussion on my visit with Ed Hubbard(Chairman of Heritage Bay CDD) L. Update regarding CDD Supervisor Notebooks and Related Property Ownership Analysis and Maps 10.New Business 11. Supervisors Requests 12. Audience Comments 13.Adjournment Next meeting: Monday November 18,2019 Meeting Location: The Quarry Beach Club 875 Kayak Drive Naples,FL 34120 1611A1 NapLrt ailArius PART OF THE USA TODAY NET WORK Published Daily Naples,FL 34110 NOTICE OF MEETINGS THE QUARRY INFRAMARK COMMUNITY DEVELOPMENT 210 N UNIVERSITY DR#702 DISTRICT The Board of Supervisors of The Quarry Community Devel- CORAL SPRINGS,FL 33071-7320 opment District will hold their meetings for Fiscal Year 2020 on the third Monday of every month at 1:00 p.m. at The Affidavit of Publication Quarry Beach Club located at STATE OF WISCONSIN Flon975 Kayak31Drive, Naples,w Florida 34120,on the lollow- COUNTY OF BROWN ing dates: October 21,2019 Before the undersigned they serve as the authority, November 18,2019 December 16,2019 personally appeared said legal clerk who on oath says that January 22,2020(Wednesday) he/she serves as Legal Clerk of the Naples Daily News, a February 19,2020(Wednes- ) daily newspaper published at Naples, in Collier County, March 16,2020 Florida; distributed in Collier and Lee counties of Florida; April 20,2020 that the attached copyof the advertisingwas published in May 18,2020 June 15,2020 said newspaper on dates listed. Affiant further says that the July 20,2020 August 17,2020 said Naples Daily News is a newspaper published at September 21,2020 Naples, in said Collier County, Florida, and that the said newspaper has heretofore been continuouslypublished in There may be occasions when one or more Supervisors may said participate via telephone. , Florida; distributed in Collier and Lee Any interested persongcan at- Collier County, tend the meeting al the counties of Florida, each day and has been entered as above location and be fully in- formedsecond class mail matter at the post office In Naples, in ingplof the discussionstingtak- P ing place. Meetings may be said Collier County, Florida, for a period of one year next continued to a dale, time and lopreceding the firstpublication of the attached copyof recordcdn to thebe eeon the p g at meetings with- advertisement; and affiant further says that he has neither out additional publication of paid nor promised any person, or corporation any discount, notice. rebate, commission or refund for the purpose of securing Any person requiring special this advertisement for publication in the said newspaper. accommodationmeetings becaus at these use of a disabil- ity or physical impairment Published:October 7,2019 should contact the District Of. fice at (954) 603-0033 at least 48 hours prior the meeting. ,,, It If you are hearing or speech Impaired, please contact the Florida Relay Service at 7.1.1, Subscribed and sworn to before on October 7,2019: or 800-955-8771 (TTY)/800- 955-8770 (Voice), for aid in contacting the District Office. Each person who decides to appeal any action taken by .., LL.�.-n-.YY\.vvtCQ..tx_f..�21 the Board at these meetings is advised that person will need Notary,State of WI,County of Brown a record of the proceedings and accordingly, the person _ may need to ensure averba- rARA MONDLOCI{ tim record of the proceedings N<itary Public is made, including the testi- i---- mony and evidence upon State of Wisconsin which such appeal is to be based. Bob Koncar Mycommission expires August 6,2021 Manager 9 Pub Date:Oct 7,2019 #3800691 Publication Cost$262.50 Ad No 0003800691 Customer No:1415307 PO#: 1611 A 7 RESOLUTION 2020-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND APPROVING CHANGE OF DESIGNATED REGISTERED AGENT AND REGISTERED OFFICE OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Quarry Community Development District (the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Collier County, Florida; and WHEREAS, the District is statutorily required to designate a registered agent and a registered office location for the purposes of accepting any process, notice, or demand required or permitted by law to be served upon the District in accordance with Section 189.014(1),Florida Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT: SECTION 1. Wesley Haber of Hopping Green & Sams, PA, is hereby designated as the Registered Agent for the District. SECTION 2. The District's Registered Office shall be located at 119 South Monroe Street, Suite 300, Tallahassee, FL 32301. SECTION 3. In accordance with Section 189.014,Florida Statutes,the District's Secretary is hereby directed to file certified copies of this Resolution with Collier County and the Florida Department of Economic Opportunity. SECTION 4. This Resolution shall become effective immediately upon adoption and shall replace and supersede any prior resolution designating a registered agent. PASSED AND ADOPTED this 21'day of October, 2019. ATTEST: QUARRY COMMUNITY DEVELOPMENT DISTRICT j ecretary/Assistant Secretary Chai a ,Board o Supervisor 161 1A Agenda Page 13 .:.,-„,4".,?-54-- Grau & Associates ' r 'z At*41 ir �Ak'1'11•11:1) P0131R; A( (OUN AN]S azt 7;` �1 --.--,),..,,,,-',.: tif:4-•%,-t.::--'' ,t.;4;:ilf, "4'',Vrz;,,,'t'-%tiS-rivAir-:,••4 1 ,'N x ■ e u3' : , * si -, Proposal to Provide ` �x € , �„. rf � Financial Auditing .t m, ,,4-,04 .. T� • � �Services■ ti �� , �" ` , F0C ' -'k, , i+f ti ,}tW. Ly -, S :n • C ,' S•„,57,,,,';4,,i-it;: •;', N dam..j '- +AP f K- 2 iS PA.'54& '�"�r S "izz , r. !°` '' ”, tea^ e e F�2n`'S� , lA QUARRY :,Z,,,.i'• 4• -p4,,-g_-,;v,,1,07:'3',,,i;i,'-',:'V,,,,,iir,W.i.'*V;6ie.,,,:x,':,e,,i,T,;.41r.41,`,1,,,,,'4 COMMUNITY DEVELOPMENT DISTRICT A ,.. AW / —'t`",,`°-t:,,, r,,,:.*.4k-Jolie-..,,,,,,6„.4,, vdez-apiy,ciii k.5,',.':Igt:*45at,V,v-*;"":',..*,*-44 oks- f ems: ,7 .,1 ,� Proposal Due: September 26, 2019 4:00PM Submitted to: Quarry Community Development District c/o Special District Services 2501A Burns Road Palm Beach Gardens, Florida 33410 Submitted by: Antonio J. Grau, Partner Grau &Associates 951 Yamato Road, Suite 280 Boca Raton, Florida 33431 Tel (561) 994-9299 (800) 229-4728 Fax (561) 994-5823 tgraU( graucpa.com www.gra ucpa.corn 1611 , Agenda Page 14 traoi Grau & Associates CERTIFIED 1 BLIC ACCOUN'I'AN1S Table of Contents PAGE EXECUTIVE SUMMARY/TRANSMITTAL LETTER 1 FIRM QUALIFICATIONS 3 FIRM &STAFF EXPERIENCE 6 REFERENCES 11 SPECIFIC AUDIT APPROACH 13 COST OF SERVICES 17 SUPPLEMENTAL INFORMATION 19 1611I / Agenda Page 15 Grau & Associates (:ER`l Ill LD PUBLIC ACCOUN'T'ANTS „.____Cal) September 26,2019 Quarry Community Development District c/o Special District Services 2501A Burns Road Palm Beach Gardens,Florida 33410 Re: Request for Proposal for Professional Auditing Services for the fiscal year ended September 30, 2019-2021,with an option for two(2)additional annual renewals. Grau &Associates (Grau) welcomes the opportunity to respond to the Quarry Community Development District's (the "District") Request for Proposal (RFP),and we look forward to working with you on your audit.We are an energetic and robust team of knowledgeable professionals and are a recognized leader of providing services to Community Development Districts.As one of Florida's few firms to primarily focus on government,we are especially equipped to provide you an effective and efficient audit. Special district audits are at the core of our practice:we have a total of 360 clients,329 or 91%of which are special districts.We know the specifics of the professional services and work products needed to meet your RFP requirements like no other firm.With this level of experience,we are able to increase efficiency, to provide immediate and continued savings,and to minimize disturbances to client operations. Why Grau&Associates: Knowledgeable Audit Team Grau is proud that the personnel we assign to your audit are some of the most seasoned auditors in the field.Our staff performs governmental engagements year round.When not working on your audit,your team is refining their audit approach for next year's audit. Our engagement partners have decades of experience and take a hands-on approach to our assignments,which all ensures a smoother process for you. Servicing your Individual Needs Our clients enjoy personalized service designed to satisfy their unique needs and requirements.First,we ensure that the transition to a new firm is as smooth and seamless as possible.Throughout the process of our audit,you will find that we welcome working with you to resolve any issues as swiftly and easily as possible.In addition,due to Grau's very low turnover rate for our industry,you also won't have to worry about retraining your auditors from year to year. Developing Relationships We strive to foster mutually beneficial relationships with our clients. We stay in touch year round, updating,collaborating and assisting you in implementing new legislation,rules and standards that affect your organization.We are also available as a sounding board and assist with technical questions. Maintaining an Impeccable Reputation We have never been involved in any litigation, proceeding or received any disciplinary action. Additionally,we have never been charged with,or convicted of,a public entity crime of any sort.We are financially stable and have never been involved in any bankruptcy proceedings. 1611A7 Agenda Page 16 Complying With Standards Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards,issued by the Comptroller General of the United States,and the Rules of the Auditor General of the State of Florida, and any other applicable federal, state and local regulations. We will deliver our reports in accordance with your requirements. This proposal is a firm and irrevocable offer for 90 days.We certify this proposal is made without previous understanding,agreement or connection either with any previous firms or corporations offering a proposal for the same items.We also certify our proposal is in all respects fair,without outside control, collusion, fraud,or otherwise illegal action,and was prepared in good faith.Only the person(s),company or parties interested in the project as principals are named in the proposal.Grau has no existing or potential conflicts, and anticipates no conflicts during the engagement.Our Federal I.D.number is 20-2067322. We would be happy to answer any questions or to provide any additional information.We are genuinely excited about the prospect of serving you and establishing a long-term relationship.Please do not hesitate to call or email either of our Partners,Antonio J.Grau,CPA(tgrauPgraucpa.com)or Racquel McIntosh,CPA (rmcintoshPgraucpa.com) at 561.994.9299. We thank you for considering our firm's qualifications and experience. Very truly yours, Grau &Associates Antonio J.Grau 2 1 6 $ 1 A / Agenda Page 17 Firm Qualifications ' V:Vi & �St °<± NW 1 Ma '1':.;*44,4 :::*414 % Atr i /109'» liir ' Graze & Associates CEmnACCOUNTANTSHED PUBLIC 3 16 1 IA 7 Agenda Page 18 Grau's Focus and Experience Our Team -- 0 0 -, 0 M „f 9/15 2 ?5 I GS hill , Employees are Year founded 2 13 2b, Partners Professional Administrative "�� N" Staff Professionals Services Provided Community Development 29 7 Districts Served ..,., ,,,q,,,,,,, wr u 11 Properly registered ,-` ,Ly ,.' , and licensed professional t _j1 Accounting Attestation corporation by the '` state of FLORIDA . ��;` : """ cj t• ? \ r_ ._:.:i Arbitrage Management Services Consulting We are proud Members of u the American Institute of 1 Ceriiiied Public AccountantsF -- - wg & i the Florida Institute of Certified Public `y / 9 Accountants �,ion Professional Gc Groups Y 3 J 4,1 External quality review „� .r program:consistently :fr receives a pass Agort- � �w Internal:ongoing AICPA I FICPA 1 GFOA I FASD 1 FGFOA See next page for - monitoring to maintain report and certificate t.f'" quality r��� 0( rau&Associates 4 16 % 1A7 Agenda Page 19 VC PA CPA FICPA Peo Review Pillow AICPA Peat Realm Nissen •'.don °o:i9r.r 112 w 501 F.wa;+�he I'=.ri!to,t,PN ^:'•ft A'I'::lit•r.^tv i, March 2.2017 Antonio Jose Grau Jr,CPA Ural&Associates 2700 N Military To Sty 350 Boca Raton,FL.33431 Dear Mr.Circus It is my pleasure to notify you that on March 2,2017 the Florida Peer Review Committee accepted the report on the most recent system peer review or your(inn.The due date for your next review is December 31,2019."Ibis is the date by which all review documents should he completed and submitted to the administering entity. As you know,the report had a peer review rating of pass.The Committee asked me to convey its congratulations to the firm. Sincerely. O4../AGl Paul N.Brown.('I'A,CGMA Director of Technical Services ec:Daniel Joseph llevia.CPA Finn Number:4190114 Review Number:47472(1 in.,ve;au,P.m., ;o tee s,r.- itn:aaare,ri iiia (esal viva' (SW:1.02 sir, tax:<e>a)el,X1,1 ornv.ticpa«, .DCPA) PEER REVIEW PROGRAM is proud to present this Certificate of Recognition to Grau & Associates For having a system of quality control for its accounting and auditing practice in effect for the year ended June 30,2016 which has been designed to moot the requirements of the quality control standards for an accounting and auditing practice established by the AICPA and which was compiled with during the year then ended to provide the 1- with reasonable assurance of conforming with professional standards. 10I6V•• Craw&Associates • 5 1 6 I 1 A 7 . . Agenda Pages •Z { L ¢ ,,,,,,;,,4, « «\ & tk Firm & Staff Experience 4, /1 :@ 2 2 ƒ ; §!* �k ƒ», ' \ 3 > ��: itrA- Grau & Associates s,..,,, ......,y CERTIFIED PUBLIC ACCOUNTANTS 6 16 % 1A7 Agenda Page 21 GRAU AND ASSOCIATES COMMUNITY Profile Briefs: DEVELOPMENT DISTRICT EXPERIENCE Antonio)GRAU, CPA BY MANAGEMENT COMPANY (Partner) Years Performing Audits:30+ CPE(last 2 years): Government PFM Accounting,Auditing: iz 66 hours;Accounting, Auditing and Other: GMS 25 hours 78 Professional Memberships:AICPA, FICPA, FGFOA, GFOA :4 4 Racquel McIntosh, CPA (Partner) RIZZE1TA MERIT US Years Performing 47 Audits: 14+ ' v44 ,;CPE(last 2 years): Government Accounting,Auditing: 59 hours;Accounting, Auditing and Other: 45 hours Professional Memberships:AICPA, HCFA, FGFOA, NASD "Here at Grail &Associates,staying up to date with the current technological landscape is one of our top priorities.Not only does it provide a more positive experience for our clients,but it also allows us to perform a more effective and efficient audit. With the every changing technology available and utilized by our clients, we are constantly innovating our audit process." - Tony Grau 'Quality audits and excetitmatolent service are at the heart of every decision we make.Our clients trust us to deliver a quality audit,adheringbiO ,hats and assisting them with improvementSIWt r organization." -Racquel McIntosh Graze&Associates �,/� 7 1 6 1 1 A 7 Agenda Page 22 YOUR ENGAGEMENT TEAM Grau's client-specific engagement team is meticulously organized in order to meet the unique needs of each client. Constant communication within our solution team allows for continuity of staff and audit team. Grau contracts with an An advisory consultant outside group of IT will be available as a management consultants to sounding board to advise assist with matters in those areas where including,but not limited to; k 4' K' k xproblems are encountered. network and database security,Internet security x k• v and vulnerability testing. ��. �e ' tii \'fir , 01 ', }t. is 7`0 li • 44, R .46 Audit Staff The assigned personnel will The Engagement Partner will work closely with the partner participate extensively during and the District to ensure that the various stages of the the financial statements and all engagement and has direct other reports are prepared in responsibility for engagement accordance with professional policy,direction,supervision, standards and firm policy. quality control,security, Responsibilities will include confidentiality of information planning the audit; of the engagement and communicating with the client communication with client and the partners the progress personnel.The engagement of the audit;and partner will also be involved determining that financial directing the development of statements and all reports the overall audit approach issued by the firm are accurate, and plan;performing an complete and are prepared in overriding review of work accordance with professional papers and ascertain client standards and firm policy. satisfaction. (0Grau&Associates 8 16 % 1A7 Antonio `Tony` J. Grau, CPA Agenda Page 23 Partner Contact:tgrau@graucpa.com I (561) 939-6672 Experience For over 30 years,Tony has been providing audit,accounting and consulting services to the firm's governmental, non-profit,employee benefit,overhead and arbitrage clients.He provides guidance to clients regarding complex accounting issues,internal controls and operations. As a member of the Government Finance Officers Association Special Review Committee,Tony participated in the review process for awarding the GFOA Certificate of Achievement in Financial Reporting.Tony was also the review team leader for the Quality Review of the Office of Management Audits of School Board of Miami-Dade County.Tony received the AICPA advanced level certificate for governmental single audits. Education University of South Florida(1983) Bachelor of Arts Business Administration Clients Served(partial list) (>300) Various Special Districts,including: Bayside Improvement Community Development District St.Lucie West Services District Dimes Community Development District Ave Maria Stewardship Community District Fishhawk Community Development District(I,l1,IV) Rivers Edge II Community Development District Grand Bay at Doral Community Development District Bartram Park Community Development District Heritage Harbor North Community Development District Bay Laurel Center Community Development District Boca Raton Airport Authority Greater Naples Fire Rescue District Key Largo Wastewater Treatment District Lake Worth Drainage District South Indian River Water Control Professional Associations/Memberships American Institute of Certified Public Accountants Florida Government Finance Officers Association Florida Institute of Certified Public Accountants Government Finance Officers Association Member City of Boca Raton Financial Advisory Board Member Professional Education(over the last two years) Course Hours Government Accounting and Auditing 66 Accounting,Auditing and Other 25 Total Hours 91 (includes of 4 hours of Ethics CPE) ID Crau&Associates 9 1 6 1 1 A 7 Racquel C. McIntosh, CPA Agenda Page 24 Partner Contact: rrncintosh@graucpa.com I (561) 939-6669 Experience Racquel has been providing government audit,accounting and advisory services to our clients for over 14 years. She serves as the firm's quality control partner;in this capacity she closely monitors engagement quality ensuring standards are followed and maintained throughout the audit. Racquel develops in-house training seminars on current government auditing,accounting,and legislative topics and also provides seminars for various government organizations. In addition, she assists clients with implementing new accounting software,legislation,and standards. Education Florida Atlantic University(2004) Master of Accounting Florida Atlantic University(2003) Bachelor of Arts: Finance,Accounting Clients Served(partial list) (>300) Various Special Districts,including: Carlton Lakes Community Development District Westchase Community Development District Golden Lakes Community Development District Monterra Community Development District Rivercrest Community Development District Palm Coast Park Community Development District South Fork III Community Development District Long Leaf Community Development District TPOST Community Development District Watergrass Community Development District East Central Regional Wastewater Treatment Facilities Indian Trail Improvement District Pinellas Park Water Management District Ranger Drainage District South Trail Fire Protection and Rescue Service District Professional Associations/Memberships American Institute of Certified Public Accountants FICPA State&Local Government Committee Florida Institute of Certified Public Accountants FGFOA Palm Beach Chapter Professional Education(over the last two years) Course Hours Government Accounting and Auditing 59 Accounting,Auditing and Other 45 Total Hours 104(includes of 4 hours of Ethics CPE) Graze&Associates 10 1 6 1 1 A 7 Agenda Page 25 References iir) Grau & Associates CERTIFIED PUBLIC ACCOUNTANTS 11 161 1A Agenda Page 26 We have included three references of government engagements that require compliance with laws and regulations, follow fund accounting, and have financing requirements, which we believe are similar to the District. Dunes Community Development District Scope of Work Financial audit Engagement Partner Antonio J. Grau Dates Annually since 1998 Client Contact Darrin Mossing,Finance Director 475 W.Town Place,Suite 114 St.Augustine,Florida 32092 904-940-5850 Two Creeks Community Development District Scope of Work Financial audit Engagement Partner Antonio J.Grau Dates Annually since 2007 Client Contact William Rizzetta,President 3434 Colwell Avenue,Suite 200 Tampa,Florida 33614 813-933-5571 Journey's End Community Development District Scope of Work Financial audit Engagement Partner Antonio J.Grau Dates Annually since 2004 Client Contact Todd Wodraska,Vice President 2501 A Burns Road Palm Beach Gardens,Florida 33410 561-630-4922 CrainAssociates 12 �!! .. 1611A7 Agenda Page 27 Specific Audit Approach Grau & Associates CER1 IED PUBLIC ACCOUNTANTS 13 16 $ 1A7 Agenda Page 28 AUDIT APPROACH Grau's Understanding of Work Product/Scope of Services: We recognize the District is an important entity and we are confident our firm is eminently qualified to meet the challenges of this engagement and deliver quality audit services.You would be a valued client of our firm and we pledge to commit all firm resources to provide the level and quality of services(as described below)which not only meet the requirements set forth in the RFP but will exceed those expectations.Grau&Associates fully understands the scope of professional services and work products requested. Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards,issued by the Comptroller General of the United States,and the Rules of the Auditor General of the State of Florida and any other applicable Federal,State of Local regulations.We will deliver our reports in accordance with your requirements. Proposed segmentation of the engagement Our approach to the audit engagement is a risk-based approach which integrates the best of traditional auditing techniques and a total systems concept to enable the team to conduct a more efficient and effective audit.The audit will be conducted in three phases,which are as follows: PHASE I: PHASE II: t, , � Preliminary Is'xecutivnvfthe +..� � `i'� ':';1-,1f;',;,,,:: 4�rtf, Planning Audit Plan Ae;*"' 1,„„'•>, 't Phase I - Preliminary Planning A thorough understanding of your organization, service objectives and operating environment is essential for the development of an audit plan and for an efficient,cost-effective audit. During this phase,we will meet with appropriate personnel to obtain and document our understanding of your operations and service objectives and, at the same time, give you the opportunity to express your expectations with respect to the services that we will provide. Our work effort will be coordinated so that there will be minimal disruption to your staff. During this phase we will perform the following activities: » Review the regulatory,statutory and compliance requirements.This will include a review of applicable federal and state statutes, resolutions, bond documents, contracts, and other agreements; » Read minutes of meetings; » Review major sources of information such as budgets, organization charts, procedures, manuals,financial systems,and management information systems; » Obtain an understanding of fraud detection and prevention systems; » Obtain and document an understanding of internal control, including knowledge about the design of relevant policies, procedures,and records, and whether they have been placed in operation; » Assess risk and determine what controls we are to rely upon and what tests we are going to perform and perform test of controls; » Develop audit programs to incorporate the consideration of financial statement assertions, specific audit objectives,and appropriate audit procedures to achieve the specified objectives; » Discuss and resolve any accounting, auditing and reporting matters which have been identified. Grau&Associates D 14 16 $ Ia7 Agenda Page 29 Phase II- Execution of Audit Plan The audit team will complete a major portion of transaction testing and audit requirements during this phase. The procedures performed during this period will enable us to identify any matter that may impact the completion of our work or require the attention of management. Tasks to be performed in Phase II include,but are not limited to the following: » Apply analytical procedures to further assist in the determination of the nature,timing,and extent of auditing procedures used to obtain evidential matter for specific account balances or classes of transactions; >> Perform tests of account balances and transactions through sampling,vouching,confirmation and other analytical procedures;and » Perform tests of compliance. Phase III -Completion and Delivery In this phase of the audit, we will complete the tasks related to year-end balances and financial reporting.All reports will be reviewed with management before issuance, and the partners will be available to meet and discuss our report and address any questions.Tasks to be performed in Phase III include,but are not limited to the following: » Perform final analytical procedures; » Review information and make inquiries for subsequent events;and » Meeting with Management to discuss preparation of draft financial statements and any potential findings or recommendations. You should expect more from your accounting firm than a signature in your annual financial report. Our concept of truly responsive professional service emphasizes taking an active interest in the issues of concern to our clients and serving as an effective resource in dealing with those issues.In following this approach,we not only audit financial information with hindsight but also consider the foresight you apply in managing operations. Application of this approach in developing our management letter is particularly important given the increasing financial pressures and public scrutiny facing today's public officials. We will prepare the management letter at the completion of our final procedures. In preparing this management letter,we will initially review any draft comments or recommendations with management.In addition,we will take necessary steps to ensure that matters are communicated to those charged with governance. In addition to communicating any recommendations,we will also communicate the following,if any: » Significant audit adjustments; » Significant deficiencies or material weaknesses; » Disagreements with management;and » Difficulties encountered in performing the audit. Grau&Associates 10 15 1611A7 Agenda Page 30 Our findings will contain a statement of condition describing the situation and the area that needs strengthening,what should be corrected and why. Our suggestions will withstand the basic tests of corrective action: Is the recommendation cost effective? Is the recommendation the simplest to effectuate in order to correct a problem? Is the recommendation at the heart of the problem and not just correcting a symptomatic matter? Is the corrective action taking into account why the deficiency occurred? To assure full agreement with facts and circumstances, we will fully discuss each item with Management prior to the final exit conference.This policy means there will be no"surprises"in the management letter and fosters a professional,cooperative atmosphere. Communications We emphasize a continuous,year-round dialogue between the District and our management team.We typically begin our audit process with an entrance conference before the onsite fieldwork begins.We regularly communicate through personal telephone calls and electronic mail throughout the audit and on a regular basis.Our clients have the ability to transmit information to us on our secure client portal with the ability to assign different staff with separate log on and viewing capability. This further facilitates efficiency as all assigned users receive electronic mail notification as soon as new information has been posted into the portal. We strive to continue to keep an open line of communication through the fieldwork and ending with an exit conference. COGrau&Associates ,,;,, 16 1 6 | 1 A 7 Agenda Page 31 Cost of Services �� / \ AitVg** « 2 \ <\ , Graze & Associates CERTIHLDPUBHCACCOuN Agfa 17 1611A7 Agenda Page 32 Our proposed all-inclusive fees for the financial audit for the fiscal years ended September 30, 2019-2023 are as follows: Year Ended September 30, Fee 2019 $4,800 2020 $4,900 2021 $5,000 2022 $5,100 2023 $5,200 TOTAL(2019-2023) $25,000 The above fees are based on the assumption that the District maintains its current level of operations. Should conditions change or additional Bonds are issued the fees would be adjusted accordingly upon approval from all parties concerned. �/'' (rau&Associates 18 16 % 1A7 Agenda Page 33 Supplemental Information Grau & Associates CER'I'IFIEL) PUBLIC ACCOUNTANTS 19 1 6 1 1 A 7 Agenda Page 34 PARTIAL LIST OF CLIENTS SPECIAL DETECTS 61 4, 7 7 r; C d r' WWQ of = 0d a e r >- o (l > !2 Boca Raton Airport Authority ✓ ✓ ✓ 9/30 Captain's Key Dependent District ✓ V 9/30 Central Broward Water Control District ✓ ✓ 9/30 Coquina Water Control District ✓ ✓ 9/30 East Central Regional Wastewater Treatment Facility ✓ ✓ ✓ 9/30 Florida Green Finance Authority ✓ ✓ 9/30 Greater Boca Raton Beach and Park District ✓ ✓ 9/30 Greater Naples Fire Control and Rescue District ✓ ✓ ✓ 9/30 Green Corridor P.A.C.E. District ✓ ✓ 9/30 Hobe-St. Lucie Conservancy District ✓ ✓ 9/30 Indian River Mosquito Control District ✓ 9/30 Indian Trail Improvement District ✓ ✓ 9/30 Key Largo Waste Water Treatment District ✓ ✓ V ✓ 9/30 Lake Padgett Estates Independent District ✓ ✓ 9/30 Lake Worth Drainage District ✓ ✓ 9/30 Loxahatchee Groves Water Control District ✓ 9/30 Old Plantation Control District ✓ ✓ 9/30 Pal Mar Water Control District ✓ ✓ 9/30 Pinellas Park Water Management District ✓ ✓ 9/30 Pine Tree Water Control District(Broward) ✓ ✓ 9/30 Pinetree Water Control District(Wellington) ✓ 9/30 Ranger Drainage District ✓ ✓ ✓ 9/30 Renaissance Improvement District ✓ ✓ 9/30 San Carlos Park Fire Protection and Rescue Service District ✓ V 9/30 Sanibel Fire and Rescue District ✓ 1 9/30 South Central Regional Wastewater Treatment and Disposal Board ✓ ✓ 9/30 South-Dade Venture Development District V ✓ 9/30 South Indian River Water Control District ✓ ✓ V 9/30 South Trail Fire Protection&Rescue District ✓ / 9/30 Spring Lake Improvement District ✓ ✓ 9/30 St. Lucie West Services District ✓ ✓ ✓ 9/30 Sunshine Water Control District ✓ ✓ 9/30 Sunny Hills Units 12-15 Dependent District ✓ ✓ 9/30 West Villages Improvement District ✓ ✓ 9/30 Various Community Development Districts(297) ✓ ✓ 9/30 TOTAL 332 5 3 329 (01 Grau e..1 Associates 20 1 6 1 1 A 7 Agenda Page 35 ADDITIONAL SERVICES CONSULTING/MANAGEMENT ADVISORY SERVICES Grau & Associates also provide a broad range of other management consulting services. Our expertise has been consistently utilized by Governmental and Non-Profit entities throughout Florida. Examples of engagements performed are as follows: • Accounting systems • Fixed asset records • Development of budgets • Cost reimbursement • Organizational structures • Indirect cost allocation • Financing alternatives • Grant administration and compliance • IT Auditing ARBITRAGE The federal government has imposed complex rules to restrict the use Current of tax-exempt financing. Their principal purpose is to eliminate any 7:3 Arbitrage significant arbitrage incentives in a tax-exempt issue. We have Calculations determined the applicability of these requirements and performed the rebate calculations for more than 150 bond issues, including both fixed and variable rate bonds. We look forward to providing Quarry Community Development District with our resources and experience to accomplish not only those minimum requirements set forth in your Request for Proposal, but to exceed those expectations! For even more information on Grau &Associates please visit us on www.graucpa.com. GrauAssociates 21 16 $ 1A7 Agenda Page 37 F z HeI Ing YC Shi �� _.. . 7_1,4i-Prz4"416Y-t---)17-'49 -: - .-.'.:::::i.;7.;:---„.--..-..:--: .,t '".a4k` m. ff'$ ` a Z:,' t 9K@} r im Fes ¢ , t• Y tyi V. $'t -'x PROPOSER .,4CRI C A R R Carr,Riggs&Ingram . INGRAM 500 Grand Blvd.Suite 210 Miramar Beach, FL 32550 CPAs and Advisors P S A I F O (850)837.3141 CRlcpa.com Quarry Community SUBMITTED BY Development District Katie Sidrony,CPA K.Alan Dowers,CPA Engagement Partner Concurring Partner ksidrony@cricpa.com ajowers@cricpa.com Sep 16,2019 161 1A 7 Agenda Page 38 ■ Dear Quarry Community Development District: Carr, Riggs & Ingram, LLC (CRI)appreciates the opportunity to propose on auditing, tax, consulting, and client accounting services to Quarry Community Development District. We are genuinely excited about the prospect of serving you and establishing a long-term relationship.We pride ourselves on getting to know our clients and illuminating solutions by providing innovative ideas to move them from compliance to providing them a competitive advantage. Investment In You. We believe in developing long-term, mutually beneficial relationships and quickly demonstrating value with a fee structure and service solutions that provide immediate and continued savings. Our investment starts on "Day 1" as your assigned team begins with our proven, streamlined process that minimizes your time and disruption during the service provider change and continues throughout the relationship. Dedicated Team. CRI's team consists of more than 1,900 professionals,which allows us to tailor your service team by aligning their industry, service, and specialty skills with your needs. Our dedicated teams deliver the highest level of business acumen and knowledge to your organization; our commitment to consistent staffing allows you to maximize savings and remain focused on your needs. Equilibrium.CRI delivers big firm expertise with small firm service. Of approximately 45,000 public accounting firms in the United States,CRI currently ranks in the top 20.Additionally,as a part of PrimeGlobal,an association of independent accounting firms,we have access to international resources as-and when-needed.Leveraging these resources while maintaining local decision-making authority means that simplified solutions are only a phone call away.And we believe that's the best of both worlds for our clients. Active Partner Participation.Collectively,our partners deliver expertise derived from more than 7,500 years of business experience.With this level of talent,we thoughtfully choose a partner that aligns with your business' needs and industry. Our hands-on, working partners "show up"to convey our genuine commitment to your success. They strive to earn trusted advisor roles by digging in, proactively learning your business, and producing long-term value for you. Simplified Solutions. While our 500+ cumulative partner certifications is an impressive statistic, success is measured by translating complex concepts into client solutions. While accounting is the language of business, we're here to decipher the jargon and help you make educated decisions. CRlnnovate embraces agility and invention. We welcome the opportunity to demonstrate to you the same teamwork, expertise, innovation, and responsiveness that have made us one of the fastest growing public accounting firms in the United States. Again,we appreciate your consideration. Sincerely, GGA' Katie Sidrony,CPA Engagement Partner CRlcpa.com CARR,RIGGS&INGRAM 161 1A Agenda Page 39 TABLE OF CONTENTS ■ YOUR NEEDS UNDERSTANDING&MEETING YOUR NEEDS 4 YOUR SERVICES&FEES YOUR SERVICES&FEES 5 YOUR CHOICE: CRI FIRM PROFILE 6 GOVERNMENT CREDENTIALS 7 RELEVANT EXPERIENCE 8 YOUR SOLUTION TEAM 9 DELIVERING QUALITY TO YOU 15 WORKING TOGETHER:OVERVIEW SHARING CRI'S VALUES WITH YOU 17 TRANSITIONING YOU 18 CRI'S GLOBAL RESOURCES 19 JOIN OUR CONVERSATION 20 WORKING TOGETHER:DETAILS CRI AUDIT FRAMEWORK 21 CRI AUDIT APPROACH 23 APPENDIX APPENDIX A-RFP DOCUMENTS 25 CRIcpa.com CARR, RIGGS&INGRAM 161IA7 Agenda Page 40 UNDERSTANDING & MEETING YOUR NEEDS From the RFP or during our recent visit with your team, we understood your team to express the following needs, requests, and/or issues. We've detailed our proposed solutions below and are happy to discuss other related projects as they arise and upon request. l' k NEEDS&ISSUES�""ta: '` .� ,, SOLUTIONS& Technical The District is required to have independent audits Perform external audit services in performed on its financial statements. accordance with auditing standards generally accepted in the United States of America (GAAS),in order to express an opinion on the Quarry Community Development District's financial statements. Relational The District's Board of Supervisors and management • Communicate expect open and continuous communication with contemporaneously their CPA firm in order to avoid surprise findings at and directly with the end of the audit. management regarding the results of our procedures. • Anticipate and respond to concerns of management and/or the Audit Committee(if/when formed). CRlcpa.com CARR,RIGGS&INGRAM 1 6 1 1 A 7 Agenda Page 41 YOUR SERVICES & FEES 111 We value creating mutually rewarding, long-term relationships with our clients. Our goal is to provide high quality, responsive service that yields returns far greater than your investment in our professional fees. Please find below our proposal of fees to provide the requested services for the upcoming fiscal years. SERVICE CRI FEES 'CRI FEES CRI FEES CAI FEES ' CRI FEES 2019 2020 2021 2022 2023 Perform external audit services in $5,500 $5,750 $5,950 $6,150 $6,350 accordance with auditing standards generally accepted in the United States of America(GMS) *Actual out-of-pocket expenses will be billed separately and are not included in the fee. If Quarry Community Development District requests additional services outside of this proposal, professional fee hourly rates are as follows, but may be negotiated depending on the project request: CLASSIFICATION HOURLY RATE Partner $400 Manager $300 Senior $190 Staff $140 IT Specialist $250 Fraud Specialist $250 Our professional fees are based on the key assumptions that Quarry Community Development District will: • Ensure that the predecessor's work papers will be made available for timely review. • Make available documents and work papers for review at Quarry Community Development District's headquarters location,although we may choose to review at alternate locations, • Prepare certain schedules and analyses and provide supporting documents as requested. • Assist us in obtaining an understanding of the accounting systems of Quarry Community Development District. • Not experience a significant change in business operations or financial reporting standards. CRIcpa.com CARR,RIGGS&INGRAM i6 $ 1A7 Agenda Page 42 FIRM PROFILE 111 • 1997 10 25+ .1 SERVICES 1900+ /,t 300+ Accounting&Auditing PROFESSIONALS , _ PARTNERS Advisory Business Support&Transactions Business Tax Flnplcyee Benefit Plans Governance,Risk&Assurance T 0 P 2 0 CPA FIRM li individual Tax s Planning IT Audits&Assurance (as ranked by Accounting Today) INDUSTRY EXPERTISE Captive Insurance Construction 100,000+ Financial Insitutions Governments CLIENTS Healthcare Institutional Real Estate (1117 ' ..X 20+ YEARS Insurance Manufacturing&Distribution OF CONSISTENT GROWTH Nonprot'ts SINCE FORMATION CRI FAMILY OF COMPANIES / Auditvrerx An CBI Advanced Analytics C R l FIRM VALUES: 4IA .4v CRI Capital Advisors CLIENT SERVICE. .4.7 CRI Solutions trout) Y RESPECT. , F`;: 'A CRI TPA Services INTEGRITY. ;°„r Level Four Advisory Services ,-% Prn.YwerX UfVYIEL'>f'IG INTEGRITY -=`„� CRicpa.com CARR,RIGGS&INGRAM 16 $ LA7 Agenda Page 43 GOVERNMENT CREDENTIALS ■v:, : CRI'S GOVERNMENTAL EXPERTISE , a � f Audit Governmental 450+ governmental Partner l' entities with annual revenues Designations totaling $20 Billion Including: CPA,CGFM, CITP,CFE, CMA, LISA, f CGEIT,CTGA,CFF,COMA,and CLAP t CLIENTS WITH ANNUAL REVENUES UP To: 150+ governmental fi entities with federal funds ii il totaling $2.2 Billion schoolDistricts t $1 Billion } Single audits for governmental entities I Municipalities $1 .2 Billion t Single Audit Resource Center's t 40 Award for Excellence in Knowledge, & _' Value.and Overall Client Satisfaction ,t . k l y1 ", AgPricies/A thorities Member of AICPA's Government GAudit Quality Center $3 Billion h CRIcpa.com CARR,RIGGS&INGRAM 16114 ? Agenda Page 44 RELEVANT EXPERIENCE • CRI delivers a depth of resources that ensures our understanding of your challenges and innovative solutions for overcoming them. Our team's combined experience is derived from providing audit, tax, consulting, and accounting outsourcing services.We parlay this vast experience and derived best practices into proven solutions that benefit you.Below we share specific,relevant client references;we encourage you to consult with them. RELATIONSHIP TIMELINE SERVICE RELEVANT POINTS TO CONSIDER DESCRIPTION Rizzetta&Company 2006-Present Annual Financial • Client service experience Shawn Wildermuth Statement Audits of • Responsiveness to client 3434 Colwell Avenue Multiple CDDs needs Suite 200 • Long-term relationship Tampa, FL 33614 • CDD management co. 813.933.5571 GMS,LLC 2006-Present Annual Financial • Client service experience Dave DeNagy Statement Audits of • Responsiveness to client 14785 Old St.Augustine Road Multiple CDDs needs Suite 4 • Long-term relationship Jacksonville,FL 32258 • CDD management co. 904.288.9130 Wrathell,Hunt&Associates,LLC 2006-Present Annual Financial • Client service experience Jeffrey Pinder Statement Audits of • Responsiveness to client 2300 Glades Road Multiple CDDs needs Suite 410W • Long-term relationship Boca Raton,FL 33431 • CDD management co. 561.571.0010 PFM Group Consulting,LLC 2007-Present Annual Financial • Client service experience Jennifer Glasgow Statement Audits of • Responsiveness to client 12051 Corporate Blvd. Multiple CDDs needs Orlando,FL 32817 • Long-term relationship 407.382.3256 • CDD management co. CRIcpa.com CARR,RIGGS&INGRAM 1611A7 Agenda Page 45 YOUR SOLUTION TEAM ■ • Katie Sidrony Engagement Partner r- ksidrony@CRIcpa.corn • 850.837.3141 Experience Representative Clients • Community Katie has over 12 years accounting and audit experience with CRI.Her Development Districts practice includes audits, reviews, and compilation of governmental • Condominium and entities, condominium and homeowner associations, non-profit Homeowner organizations and privately-held corporations. Associations • County and Local Katie is licensed to practice as a certified public accountant in Florida. Governments She is a member of the Florida Institute of Certified Public • Non-Profit Organizations Accountants and exceeds all continuing professional education • Privately-held requirements related to Government Auditing Standards. corporations Katie has direct engagement responsibility for many special districts in the State of Florida including community development districts,fire districts, utility districts and school districts.She is active in our firm's condominium and homeowner association practice. Education, Licenses&Certifications • Master of Business Administration,Troy University • BSBA,Professional Accountancy,University of West Florida • Certified Public Accountant • Community Association Manager(CAM),Licensed in Florida Professional Affiliations • American Institute of Certified Public Accountants(AICPA) • Florida Institute of Certified Public Accountants(FICPA)-member of the Board of Governors CRlcpa.com CARR,RIGGS&INGRAM 16t1A7 Agenda Page 46 YOUR SOLUTION TEAM • ■ K. Alan Dowers Concurring Partner ajowers@CRIcpa.corn 850.837.3141 Experience Representative Clients Alan has over 25 years' experience in public accounting, primarily on financial • Santa Rosa County statement assurance engagements. His practice Includes audits, reviews and District School Board compilations of local governmental entitles, condominium and homeowner • Okaloosa Gas District associations, non-profit organizations and nonpublic companies. He currently has • Santa Rosa Island direct engagement responsibility for a significant number of audits of local Authority governmental entities, including counties, cities, school boards, utility districts and • Pasco County Florida community development districts. • Okaloosa County District School Board Alan Is licensed to practice as a certified public accountant in Florida and Georgia.He • Celebration Community is a member of the Board of Directors of the Florida Institute of Certified Public Development District Accountants (FICPA), has been an active member of the FICPA's State and Local • Hammock Bay Governmental Committee and is a past chair of its Common Interest Realty Community Association Committee. He is also active in the Panhandle Chapter of the Florida Development District Governmental Finance Officers Association(FGFOA)and is a former member of the • Amelia National FGFOA's statewide Technical Resource Committee. Community Development District Education,Licenses&Certifications • Masters of Accountancy,University of Alabama • BS,Accounting,Florida State University • Certified Public Accountant Professional Affiliations • American Institute of Certified Public Accountants(AICPA) • Florida Institute of Certified Public Accountants (FICPA) - member of the Board of Governors • Governmental Finance Officers Association(GFOA) • Florida Governmental Finance Officers Association (FGFOA) - member of Technical Resource Committee CRlcpa.com CARR,RIGGS&INGRAM �r, 16 % 1A7 Agenda Page 47 III YOUR SOLUTION TEAM 4 Stephen Riggs, IV fitri i. Consulting Partner =- ' scriggs@CRIcpa.corn ,.'4 850.837.3141 Experience Representative Clients • Community Stephen has over 13 years accounting and audit experience,including Development Districts three years with the international public accounting firm, Ernst & • Condominium and Young, LLP. His experience includes numerous clients in industries Homeowner including governmental, not-for-profit, healthcare, SEC and privately Associations held corporations. • County and Local Governments Stephen is licensed to practice as a certified public accountant in • Non-Profit Organizations Florida. He is a member of the State and local Governmental section • Privately-held of the Florida Institute of Certified Public Accountants and exceeds all corporations continuing professional education requirements related to Government Auditing Standards. He is currently a partner on engagements for many special districts in the State of Florida, including community development districts, fire districts and school districts, In addition to his public accounting experience, Stephen has served on the Board of Directors for a Community Development District and a non-profit organization. Education,Licenses&Certifications • Masters of Accountancy,University of West Florida • BA,Economics,University of Florida • Certified Public Accountant Professional Affiliations • American Institute of Certified Public Accountants(AICPA) • Florida Institute of Certified Public Accountants(FICPA) • Past President, Emerald Coast Chapter of Florida Institute of Certified Public Accountants(FICPA) CRIcpa.com CARR,RIGGS&INGRAM 1 6 1 1 A 7 Agenda Page 48 YOUR SOLUTION TEAM • Grace Hartness Senior Manager ghartness@CRIcpa.corn 850.837.3141 Experience Representative Clients • Community Grace has over 12 years accounting and audit experience with CRI. Development Districts She has worked on several major construction companies, • Condominium and government entities,community development districts,condominium Homeowner and homeowner associations and non-profit organizations. In Associations addition, she has been involved in special audit projects for the • Utility Services Miami-Dade Airport Authority. Grace is licensed to practice as a • School Districts certified public accountant in Florida and exceeds all continuing • County and Local professional education requirements related to Government Auditing Governments Standards. In addition, Grace fluently speaks several languages • Non-Profit Organizations including French and Arabic.Grace currently supervises engagements for many special districts in the State of Florida including community development districts and school districts. She is active in our firm's condominium and homeowner association practice. Grace started with CRI in August 2006,upon completion of her master's degree,and was promoted to manager in 2011. Education, Licenses&Certifications • MAcc,Accounting,University of West Florida • Certified Public Accountant • Community Association Manager(CAM),Licensed in Florida Professional Affiliations • American Institute of Certified Public Accountants(AICPA) • Florida Institute of Certified Public Accountants(FICPA) • Accounting&Financial Women's Alliance(AFWA) CRlcpa.com CARR,RIGGS&INGRAM 1 6 1 1 A 7 Agenda Page 49 YOUR SOLUTION TEAM ■ .0 • Chad Branson ^kyr' Senior Manager cbranson@CRIcpa.corn 850.837.3141 Experience Representative Service Areas Chad Branson has 16 years of experience in public accounting, with • Local Governments practice concentrations in auditing governmental, nonprofit and for including Water and profit entities. Chad has accumulated experience throughout his Sewer Organizations and career in Federal and Florida Single Audit Acts compliance monitoring Fire Districts and auditing. During his career he has supervised and managed audit • School Districts including engagements for a wide variety of governmental and nonprofit Foundations organization clients.ln addition,he has performed internal audit work, • Nonprofit Organizations information technology general controls testing, forensic investigations,and risk assessments for governmental entities. Representative Clients (including previous clients) Chad has been with Carr,Riggs and Ingram,LLC since 2005. • School Districts-Pinellas County,Okaloosa Education, Licenses&Certifications County,Pasco County, Santa Rosa County • Bachelor and Master of Accountancy- University of Mississippi, • Florida Office of Early Oxford MS Learning Coalition • Certified Public Accountant (CPA) - Licensed in Florida and • Florida Department of Mississippi Elder Affairs • Community Association Manager(CAM)-Florida • Fire Districts-Destin, • Certified Information Technology Professional-AICPA Ocean City,North Bay • Utilities-Regional Professional Affiliations Utilities,Midway Water Systems,Inc.,Emerald • American Institute of Certified Public Accountants(AICPA) Coast Utilities Authority • Florida Institute of Certified Public Accountants(FICPA) • Escambia County • Emerald Coast Chapter(FICPA)Board • Florida Governmental Finance Officers Association(FGFOA) CRIcpa.com CARR, RIGGS&INGRAM 161 1A / Agenda Page 50 YOUR SOLUTION TEAM • ■' Ali Gorman Senior Manager agorman@CRIcpa.corn 850.837.3'141 Experience Representative Service Ali has over 11 years auditing and accounting experience in both the Areas Tallahassee and Destin offices of CRI.She is an audit manager with primary • Community responsibility for fieldwork and reporting on audits of clients in a variety of Development Districts industries including local governmental and non-profit entities as well as • Condominium and financial institutions and commercial businesses.She is currently the audit Homeowner manager for over 25 community development districts, and works with Associations several CDD management companies in the State of Florida. • Utility Services • School Districts Ali is licensed to practice as a Certified Public Accountant in Florida.She is a • County and Local member of the American Institute of Certified Public Accountants and the Governments Florida Institute of Certified Public Accountants,She exceeds all continuing • Non-Profit Organizations professional education requirements related to Government Auditing Standards. Ali currently supervises engagements for many governmental entities in the State of Florida including community development districts, municipalities, utility districts, and other special governments.She is active in our firm's governmental industry line as well as the condominium and homeowner association practice.ln addition,Ali has accumulated experience throughout her career In Federal and Florida Single Audit Acts compliance monitoring and auditing.Ali has performed many single audits of federal grants under OMB Circular A-133 and Uniform Grant Guidance(UGG). Education, Licenses&Certifications • BS,Accounting,Florida State University • Certified Public Accountant • Community Association Manager(CAM),Licensed in Florida Professional Affiliations • American Institute of Certified Public Accountants(AICPA) • Florida Institute of Certified Public Accountants(FICPA) • Governmental Finance Officers Association(FGFOA) CRIcpa.com CARR,RIGGS&INGRAM 4N �� � � � �@ � U� � � �� � Agenda Page 51 ��� �N�' ` DELIVERING QUALITY ' `^��~ ^ � ' ^^~ ~«^~' `~ ' ' TO YOU 0�� �� 5I,Iii.r'llittVifIreii'- .. ' \ kil:Ji.#.4,..•,-.,;:,,,,,,-„--, firo SPE;CclaApiL:iTveYinTRsurAarlINceING t � shape enmp|oyeesuccess. ` — Thrquality ufaprofessional services firm is determined by its people iri the firm's investment in them. ON-THE-JOB LEARNING IT AUDIT SCHOOLS • Apprenticeship model --__-.~___- '_-_---_~~-____-__-_~_____-__-__-._- __~-~- ___-_-_ '-__ ___ ' cn/cpazom CARR,maGs&esxmw 1611A7 Agenda Page 52 AUDIT METHODOLOGY Our audit, tax, consulting, and client accounting services documentation is maintained electronically. Compliance with our methodology is regularly reviewed and evaluated as part of our internal quality program, which is further discussed in this section under INTERNAL QUALITY CONTROL REVIEWS AND EXTERNAL REVIEWS. Comprehensive policies and procedures governing all of our practices and addressing professional and regulatory standards and implementation issues are constantly updated for new professional developments and emerging issues. See the table of contents to identify the relevant audit approach and methodology detailed description section, ENGAGEMENT QUALITY REVIEW PARTNER(CONCURRING PARTNER) Each audit has an assigned engagement quality review(EQR) partner with the appropriate exAe�Aperience.This role is one of the most important elements of our quality assurance process,as it provides for a timely,independent review of all key accounting and auditing issues. The EQR partner also reviews the financial statements and related supporting documentation—including the disclosures—to evaluate their fair presentation under accounting principles generally accepted in the United States of America(GMP). INTERNAL QUALITY CONTROL REVIEWS AND EXTERNAL REVIEWS Experienced partners and professional staff of our firm conduct quality control reviews of our audits. Our partners'work is reviewed annually, "' ' and the inspection process includes periodic testing of the effectiveness � Ian catIle TP .` of our quality controls and a continuous improvement program. :, 00„,p • Internal Inspection: A permanent team of subject matter experts at,: annually perform 150+ reviews of a risk-based sample of partners and engagements. L " / r • Continuous Process Improvement Reviews: In addition to #1 r ;' above, this ongoing process reviews each audit partner twice 1t�'� annually,representing 300+reviews each year. ' '`°' nin CRI is enrolled in the AICPA Peer Review Program,through which our external reviews are conducted by another independent public accounting firm. We have our accounting and auditing practice triennially reviewed as a member in this program. Additionally, we are registered with the PCAOB, who performs an external review inspection once every three years. CRIcpa.com CARR,RIGGS&INGRAM 161 1A 7 Agenda Page 53 SHARING CRI'S VALUES WITH YOU ■ ' We are proud of our hands-on, service-centric, and results-oriented approach. Combining that approach with quality controls and superior talent allows us to help you achieve your goals and strengthen your management systems and processes. This approach is further emphasized through our three core values which guide our team's behavior and function as the foundation for interactions with our clients and each other. kp `+J UNYIELDING INTEGRITY CLIENT SERVICE / INTEGRITY / Defining our brand by meeting Building productive, long- Living with sincerity, or exceeding the highest term relationships with each transparency, and honesty expectations of our clients other That are based on mutual respect, trust, and sharing CRIcpa.com CARR,RIGGS&INGRAM 1 6 1 1 A 7 Agenda Page 54 IIII TRANSITIONING YOU II When choosing to change firms, the time involved in working with new accounting professionals is often a concern.CRI's well-defined efficient,seamless transition process is designed to: • Provide you with value from the very first encounter, • Avoid interruption of service, • Minimize disruption and investment of management's time, • Raise the standard of service,and • Establish ongoing channels of communication with Quarry Community Development District's management. The transition plan is comprised of the following key activities and can occur within approximately two weeks, depending on the availability of the parties involved: • Management approves the • CRI and management sign change in firms,pending engagement letter. new firm's completion of • Management notifies I • CRI and management client acceptance predecessor firm of decision develop communication procedures. to change service providers. plan protocol. • CRI performs client • CRI makes inquiries of and acceptance procedures, reviews predecessor firm • CRI and management such as: workpapers related to your finalize timetable and key prior year's audit and tax dates. - Interview key service services (as applicable). • CRI develops initial provider relationships understanding of your • Predecessor firm provides - Interview predecessor copies of requested business processes. firm. workpapers. • CRI reports to management - Internal firm review and process review items approval. subsequent to initial planning stage. PRE-APPROVAL CLIENT ACCEPTANCE UNDERSTANDING & PLANNING • - _i CRlcpa.com CARR,RIGGS&INGRAM 1611A7 Agenda Page 55 1111 CRI'S GLOBAL RESOURCES • Many businesses are expanding and/or evaluating their global reach, and they require assistance in order to comprehensively consider the various financial implications of growing in international markets. In addition to CRT's internal resources, we deliver the expertise and support of some of the world's most highly regarded accounting firms through shared alliance as members of PrimeGlobal. WHO IS PRIMEGLOBAL? /... 0 11111111111 11 .. Cs1 REVEnIuE CoU JrRlEs OFFICES STAFF PAP.X JER.s FIRMS $2.5+billion 80+ 900+ 16,000+ 2,500+ 300+ PrimeGlobal HOW OUR PRIMEGLOBAL MEMBERS CAN BENEFIT YOU We supplement our in-depth,industry knowledge and specialized services through our collaborations with other PrimeGlobal firms to help you evaluate your options globally. CRI's goal is to provide you with the information you need to make well-informed,smart business decisions. 4 KEY BENEFITS TO CRI CLIENTS FROM OUR PRIMEGLOBAL MEMBERSHIP 4,x, 3 ft- �fl SOLUTIOikJS DEL-4Sf01J MAKUAJG that are worldwide to knowledge - with the support of and world-class. and resources of local connections CRI's team serves as statutory,regulatory, and cultural your contact for each and compliance understanding engagement,and requirements throughout regions we project manage throughout the of the world, across the entire world, team—including other PrimeGlobal firms and specialists, CRlcpa.com CARR,RIGGS&INGRAM 1611A7 Agenda Page 56 JOIN OUR CONVERSATION ■ We know that some information that makes perfect sense to a CPA may not be as clear to our clients.Therefore, we produce original content in the form of articles,videos,white papers,webinars,and more to provide timely, down-to-earth translations of complex subjects. We publish this original content on CRlcpa.com and across all our many social channels,Check out our website for more information about the topics below. FOLLOW @CRICPA ON SOCIAL Ice C".) CRI RESOURCES WWINAp FINANCIAL INSTITUTIONS: CRI Monthly Newsletter ���. YEAR-END INSTITUTIONS: s TAX PLANNING • ANTI MONEY LAUNDERING(AML) SECRECYBANK ACT(BSA) ANNUAL UPDATE WEBINAR CA laita1k VNW0001010 -� SIGN UP NOW ;r VIEW RECORDING CRIcpa.com CARR, RIGGS&INGRAM 161 1A7 Agenda Page 57 111 CRI AUDIT FRAMEWORK Our proposed services require a coordinated effort between us and Quarry Community Development District's team. Planning and continual communication are essential to developing the appropriate procedures,working collaboratively to resolve any identified issues,and meeting your timelines. CRI's audit approach occurs within a framework of our client's business and industry; therefore,we assess risk by: • Understanding management's perspectives and goals,and • Considering business conditions and threats that could prevent management from achieving its business objectives. We assess risks in the following areas: • Acquisition,Divestiture& ! • Materiality Reorganization 9 • Financial Reporting • Audit Committee& l Compliance Management Expectations • • Operating Results New Accounting Pronouncements • Banking Covenant Requirements _a--._._.__________ FINANCIAL V AftNT, * s :.. ' i -,4ts ° BUSINESS A. 4,, � � 3 r,l61 ENVIRONMENT 1 • InvestodMarket Expectations • Internal Control Environment ;,z� � n ` • Technological Innovation • IT Systems&Support tY y pp >� � �, • Legislative/Regulatory w'.� Changes w„'9'0 CRlcpa.cam CARR,RIGGS&INGRAM Agenda Page 58 1 6 1 1 A 7 CRI AUDIT FRAMEWORK 111, Our ultimate intent is to drill down from these broad risks to specific financial reporting risks. We understand both these risks and managements processes and procedures for mitigating them (i.e. internal controls) in order to develop our procedures to carry out our audit responsibilities. Although our audits are conducted through a structured, risk-based model, we focus on understanding the client's needs, requirements, and expectations. We work collaboratively with management and the Audit Committee (or similar function) to develop a communication and work plan to continuously improve client service, by doing so we help in moving your team from simple compliance to providing you with a competitive advantage. In planning, we concentrate on "key risks," (items with a greater risk of a material misstatement, a material weakness in internal controls, or other matters resulting in the issuance of an inappropriate audit report).We focus on "material" items (i.e. those items that would be important to the user of your financial statements). When evaluating materiality of identified misstatements, certain quantitative and qualitative factors must be considered—which may include: • Impact on operating trends(revenue/income,expenses,net income,etc). • Nature of the misstatement(i.e.,did the misstatement result from an unlawful transaction?). • Impact on liquidity,capital/surplus,earnings capacity,etc. • Impact to loan covenants and contractual and regulatory requirements. Consistent communication is a key to completion of the audit. By ensuring constant involvement,we are in a better position to respond to your issues timely and efficiently. Therefore, we plan to meet with your management to: • Set-up the audit by reviewing the mapping of Quarry Community Development District's financial information (financial statements and notes) to significant processes and IT systems to ensure that all significant account balances,transactions,procedures,and systems are tested as deemed necessary. • Discuss ongoing changes—specifically new accounting pronouncements and key business transactions in their early stages, enabling us to agree on the resolution of various complex business issues on a timely basis. CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 59 i 6 I 1 A 7 CRI AUDIT APPROACH ■ . III Our audit approach is a four stage approach,as depicted in the summary below.Our client acceptance and risk assessment procedures occur during detailed conversations and observations with your team.The results of those procedures allow us to tailor an audit program to your specific risks and needs. We then execute the audit,report the results,and evaluate continuous improvement opportunities for ongoing service and benefit to you. CLIENT ACCEPTANCE r a t) i. 1 i *8 <I. AUDIT &PRE-PLANNING t 7 ,Z,F�' s '1o.y�s ' ti't,'' � . EXECUTION o I Operational& 'k ,,k Client Acceptance Governance - Substantive>Analytics N O Q ` G N i 2 W S5 0 Financial !. NF Engagement Scoping . -. a h Test of Details it..,„ t }} w � , I r 'rt -.;.i14'-' . .i14 2'IdAA -? - L ' Team Orientation c k General Audit yam; a `_ 6 ", Procedures. d 3�• - i 714 __...,...._..._.._- __.m__ COMPLIANCE TO COMPETITIVE ADVANTAGE ----3 CRIcpa.com CARR,RIGGS&INGRAM 161147 Agenda Page 60 CRI AUDIT APPROACH M ogi Ili STAGE 1: STAGE 3: CLIENT ACCEPTANCE&PRE-PLANNING AUDIT EXECUTION • Perform client acceptance procedures. • Where possible to test as efficiently as possible: • Collaborate with management to agree to expectations - develop detailed analytical procedures to use as and scope. substantive tests(benefit=reducing tests of • Assign appropriate staff based on client needs and details):Examples include: 1! assessed risk. ' •• ratio analysis, Iii y • regression analysis, • trend analysis, • predictive tests,or -s • reasonableness test, •` - utilize Computer-Assisted Audit Techniques(CAATs) (benefit=automation of testing for more coverage • Interview client personnel and others to understand and less disruption to the client),and client specific,objectives and risks. - perform targeted testing(also known as"coverage" • Assess following aspects of the organization for their testing)to test large portions of account balances impact on the audit plan. (benefit=more coverage with smaller selections). environmental and other external risks, • Perform tests of details,including sampling. - • Perform general audit procedures such as tests related - management's fraud and IT risk assessment models, • entity level controls including: to: v • control environment - commitments and contingencies, - legal letters, • risk assessment, f. 1,: • information and communication, management representations, �; • and monitoringcontrols. - reviews of Board minutes, -;!, k; - related party transactions, - IT General Computer(ITGC)controls,such as - debt covenants,and i� • IT Environment !t • Developing and Delivering IT,and going concern. °• • •Operating and Monitoring IT. • Perform other tests for compliance such as Yellow Book • Determine materiality. or Single Audit tests. . t,:1 • Develop and document our understanding of and/or qreliance on: .iv - linkage of financial statements to ,;` t, �.a • significant transactions, • processes, � • IT systems,and N • related controls, 4 ; • Continually monitor throughout the audit-providing - existence of/reliance on SOC entities and their reports feedback as agreed during scoping. kl - internal audit,and kr • Conclude the audit(i.e.issue opinions and reports). - specialists(e.g.valuation,pension costs,etc.). • Develop and present: • If elected,test controls including ITGC,through a mix of: ¢ - reports, - inquiry, a r.ii - required communications, - observation - management letter comments,and it< examination,and other audit-related deliverables. - re-performance. •r • Perform debriefings to identify opportunities for t . • Perform preliminary analytical procedures. ,,' r improvement with our: engagement risk assessments and develop a final audit - en g gement team,and/or 'ill, strategy. • -client's eam 0..,'4.4Fitlkftqt•WVAi'MAM.M.i.-ii,-.'•-,,g.::.--i.:-:i-,.!,-,.,1,4soMetwe.% -..' ,..,',,' .: „' .,,,,',-, '-,.::--,-, -,.::.,,: -„: -,;:. ,,:, .,•,,. ,:'.,y',?•,, .,!'''',..:::- CRIcpa.com CARR, RIGGS&INGRAM 1611 Agenda Page 61 APPENDIX A - RFP DOCUMENTS ■ 11111 QUARRY COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR ANNUAL AUDIT SERVICES The Quarry, Community Development District(the"District")hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the District's financial records for the fiscal years ending September 30,2019,September 30, 2020,and September 30,2021,willr an option for an additional two(2)year renewal. The District is a local unit of special-purpose government created under Chapter 190,Florida Statutes,for the purpose of financing,constructing,and maintaining public infrastructure. The District was formed in 2004 and is located in Collier County. The portion of the Development within the District comprises of approximately 958 acres, of which approximately 365 acres are developable.In 2005 there were Special Assessment Bonds (the "Bonds") issued. In 2015, the Bonds were restructured. The amount of the restructured Bonds totaled$16,280,000. In 2018 there were Special Assessment Bonds issued for $3,457,081. In 2019 there were Special Assessment Bonds issued for $3,508,296. The Bonds were used to pay for certain public infrastructure improvements within the District. Additional information about the District is available upon request. All applicants must be duly licensed under Chapter 473 and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy(Yellow Book). Audits shall be conducted in accordance with Florida Law and particularly Section 218.39, Florida Statutes, and the rules of the Florida Auditor General. Proposal packages, which include evaluation criteria and instructions to proposers,are available from the District Manager. Interested firms should submit five(5) copies and one (1) digital copy of their qualifications, and any other supporting documentation to Quarry Community Development District,cio Special District Services, Inc.,250IA Burns Road,Palm Beach Gardens,Florida 33410 on or before 4:00 p.m. on September 26, 2019 in an envelope marked on the outside "Auditing Services-Quarry Community Development District". Proposed Audit Fees must be good for a period of not less than ninety(90)days. Questions should be directed to the District Manager at 561- 630-4922 or toll free at 1-877-737-4922. The District reserves the right to reject all or portions of the submittals. All costs to prepare the proposals shall be at the proposer's expense. CRlcpa.com CARR,RIGGS&INGRAM 1611 Agenda Page 62 APPENDIX A - RFP DOCUMENTS 111' QUARRY COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS District Auditing Services for Fiscal Years 2018/2019,2019/2020 and 2020/2021 With Two Year Option(2021/2022 and 2022/2023) Collier County,Florida QUARRY COMMUNITY DEVELOPMENT DISTRICT AUDPI'OR SELECTION INSTRUCTIONS TO PROPOSERS SECTION 1. DUE DATE. Sealed proposals must be received no later than September 26,2019 at 4:00 p.m.,at the offices of District Manager,located at 2501A Burns Road,Palni Beach Gardens,Florida 33410. SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal,state,and local laws,ordinances,rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws,ordinances and regulations. SECTION 3. QUALIFICATIONS OF PROPOSER. The contract,if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District. SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers,the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization. SECTION 5. SUBMISSION OF PROPOSAL. Submit five (5)copies of the Proposal Documents and one digital copy,and other requested attachments at the time and place indicated herein,which shall be enclosed in an opaque sealed envelope,marked with the title"Auditing Services—Quarry Community Development District"on the face of it. SECTION 6. MODIFICATION AND WITHDRAWAL. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety(90)days. 1. CRIcpa.com CARR,RIGGS&INGRAM 1611i' 7 Agenda Page 63 APPENDIX A - REP DOCUMENTS III sms• SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions(the"Proposal Documents"). SECTION S. PROPOSAL. In making its proposal,each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith. SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals,make modifications to the work,and waive ally informalities or irregularities in proposals as it is deemed in the best interests of the District. SECTION 10. CONTRACT AWARD. Within fourteen(14)days of receipt of the Notice of Award from the District,the Proposer shall enter into and execute a Contract (engagement letter)with the District. SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District's limited waiver of liability contained in section 768.28,Florida Statutes,or any other statute or law. SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents. A. List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience. B. Describe proposed staffing levels, including resumes with applicable certifications. C. 'Three references front projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name,address and phone number of a contact person. SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager,within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven(7)calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals,Evaluation Criteria,or other contract documents. 2 CRlcpa.com CARR,RIGGS&INGRAM 1 6 1 1 A 7 Agenda Page 64 APPENDIX A - RFP DOCUMENTS III' SECTION 14. EVALUATION OF PROPOSALS. The criteria to he used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents. SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids,with or without cause,and to waive technical errors and informalities,as determined to be in the best interests of the District. 3 CRIcpa.com CARR, RIGGS&INGRAM 16i1A7 Agenda Page 65 APPENDIX A - RFP DOCUMENTS III • QUARRY COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION EVALUATION CRITERIA 1. Ability of Personnel(10 Points). • (E.g.,geographic locations of the firm's headquarters or permanent office in relation to the project;capabilities and experience of key personnel;evaluation of existing work load;proposed staffing levels,etc.) 2. Proposer's Experience(10 Points). (E.g.past record and experience of the Proposer in similar projects;volume of work previously perfonned by the firm; past performance for other Community Development Districts in other contracts;character,integrity,reputation of Proposer, etc.) 3. Understanding of Scope of Work(10 Points). Extent to which the proposal demonstrates an understanding of the District's needs for the services requested. 4. Ability to Furnish the Required Services(10 Points), Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required(E.g.the existence of any natural disaster plan for business operations). 5. Price(10 Points). Points will he awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services. CRIcpa.com CARR,RIGGS&INGRAM 161 lA Agenda Page 72 Fillirt ; 11 u • 5 y, -xN r a r,, � � ` Lc° mss. a"S X 5" 4. _-::::,...:::::::::7;.-- a? k�s1�§' ,.' .., ''"'..l^' 4��1: 'f .tilt ,, > r01 0 1 0 I 4 I 6 6 lit..".'- . ' ' ) '''''. ' '/.' 4';:'.:4' 1411‘40.1.' '.. ' ' ' I 1 , ':'.,!7:_:', -..','' .,. , ''...1.. .1:1,,l..'..,'' ,,,,.., 0* ,,.. '•. • Keeping your community informed. And you compliant. Quarry Community Development District Proposal date: 2019-10-09 Proposal ID: KTILE-GFP6O-SBRIU-RYIJS Pricing 2 Services 3-5 FAQs 6 Statement of work 7-8 Terms and conditions 9-12 Ted Saul Camp4Director- Digital Communication �� ��ei tltied SF>e::ialisr � ,; 1 6 1 1 A 7 Agenda Page 73 Pricing Effective date: 2019-10-15 I ni tatin n Quanffl Subtotal Onboarding of ADA Compliant Website and Remediation of 1 $1,512.30 Historical Documents • Migration website pages and present on a staged website for approval • Initial PDF Accessibility Compliance Service for 1500 pages of remediation Ongoing services Quantic Subtotal Website services 1 $615.00 • Hosting, support and training for users • Website management tools to make updates • Secure certification(https) • Monthly site reporting,monitoring and error corrections Ongoing PDF Accessibility Compliance Service 750* $937.50 • Remediation of all PDFs stored on your wcbsite • Remediation of up to 750 PDF pages • Dashboard for reporting and managing all PDFs • 48-hour turnaround for fixes for board agendas • PDF manager dashboard Social Media Manager Included Total: $3,064.80 *Maximum PDF pages per 12 month period 1 6 1 1 A 7 WEBSITE AND ACCESSIBILITY SOLUTION fan $'!•_ ,.--- '"Ititio" ,,;..! i4:::%'‘ t%gii‘ s. ... ,..z ' ' 0000 3yy 4,a &R0. C: . - n 1140100:.illtio‘P . - - ,,:x: -- - ''.._ ,, , * ,-,.• , , Accountable, compliant communications Keeping your residents and property owners informed is a Designed for districts big responsibility-one that requires constant diligence. Staying current with the laws that apply to public access to district records, reports and other legal requirements - _ ' Easy-to-update website, presents a big challenge for many CDD communities. hosting and support When it comes to your website and all the web-based Worry-free ADA-compliance, documents you are required to publish, they all need to be auditing and full reporting fully accessible. Florida statutes and federal laws require you and every special district be compliant with ADA (Americans with Disabilities Act)and accessibility regulations. se Meets Florida statutes and federal laws Keeping it all accessible-and legal Save CDD board time Campus Suite provides the total accessibility solution to and money keep all your web communications and web documents on the right side of these laws-specifically chapters 189 and 282 of the Florida Statutes. carnX 61 1 N 7 WEBSITE AND ACCESSIBILITY SOLUTION 410. 4.0 J Kee in your Keeping community informed 4/pp and compliant. fati m . Accessibility Compliance • J' ° with Campus Suite T'S. We'll handle all your website Maintain ADA compliance: and document accessibility. Website and documents meet WCAG 2.1 requirements We take on the responsibility of making and keeping your ��' Monthly accessibility scanning website fully accessible to people with disabilities.We know audits and reporting what's at stake if your website is not ADA-compliant, so we In-house team that fixes all of handle it all—monitoring, reporting, and remediation. the accessibility errors We stand behind our seal of approval. On-demand PDF remediation Each page of your website will have our official certification of a (48-hour turnaround) website that meets the required accessibility standards. A website with all the features Your district website features: your district needs. 'V Professional website design Communication is key to success in any organization, and 'I Easy-to-use tools to make updates your community development district is no exception.At )1"` Total document management Campus Suite,we understand the unique communication vr needs of CDDs and create a comprehensive website that serves Support and training for users as your communication hub. ' Calendar of events 1 Clubhouse and rental scheduling Your property owners and residents will come to depend on Meeting notices and minutes the wealth of information at their fingertips.And your board members, management team and staff will come to rely on the role your website serves in streamlining the critical communi- cations functions you're required by law to provide. 1611A 7 WEBSITE AND ACCESSIBILITY SOLUTION xs` Camp LIS suite e� ,• rd's` f.,ik - ,.. ..,..„ I + , !Z -i y r , •,,#. ,,, i , A trusted name for compliance. ��,,, , 4 ze., !T For over 15 years, Campus Suite has built a reputation helping public schools across the country eliminate communication barriers and improve school744:7 community engagement.We do it by creating easy-to-use,affordably priced -* C websites featuring professional design, unmatched customer service, and paving a leadership role in website accessibility. ,i Or��r r. We've helped districts build web accessibility policies and websites, and even created contingency plans for responding to web issues and complaints from \..., .� 4�� the OCR(U.S. Office for Civil Rights).These include detailed resolution -""''\`\ plans when clients need to respond to avoid fines and the negative publicity that sometimes surrounds non-compliance. 1 ip� Campus Suite has also pioneered educating public institutions about website u accessibility by establishing the Website Accessibility Education Center, a W C A(1 2.0 valuable resource for website administrators.. Campus Suite Academy til;ZI Website Accessibility Center www.campussuite.com/accessibility-center 1 6 I A Agenda Page 77 Frequently asked questions For PDF service,what is the price per page? Pricing can range based on the volume of PDFs you have on your website and if it is part of the initial remediation or the on-demand service.The price range is between$1.05 per page to $1.75 per page. What does the PDF scan and remediation process look like? You'll upload your documents to the dashboard.We are notified and begin setting up the scan. After the fixes are made,we put the documents back onto the dashboard and you are notified. You then put them back to the appropriate location on your website. What does the ADA managed service process for our website look like? Our team performs monthly scans of your site utilizing software. Our team then goes through the results and fixes the content-related errors by hand. A report is produced for your records and uploaded to your ADA dashboard.Any outlying issues we may encounter,you will be notified until the issue is resolved. How long does it take? For non-urgent doc remediation,we can scan and fix up to 2000 pages per week. We also have urgent services available for an additional fee with a turnaround time of 48 hours. What standards do you follow for ADA? We follow WCAG AA 2.1 guidelines Are there any hidden fees? No. How long does it take to build the website? It depends upon your responsiveness, but generally only a couple of weeks. Can we change the design of our website? Our themes are customizable to address your preferences. There are some guardrails in place to help ensure ADA compliance to a degree,but you can select colors,images,etc... Do your sites offer a calendar? Yes. This site can be utilized in many different ways. One of which is a calendar to help with your clubhouse availability/rental schedule. 161 IA : Agenda Page 78 Statement of work 1. On-boarding of ADA Compliant Website and Remediation of Historical Documents.Contractor will deliver a functional,responsive,working ADA compliant website that can display content submitted to the Contractor by the District.At a minimum,the website and the documents on the website will: 1. Comply with the guidelines provided by Web Content Accessibility Guidelines 2.1, as amended and/or replaced by new releases from time to time("WCAG"); 2. Contain a website accessibility policy that includes:a commitment to accessibility for persons with disabilities,the accessibility standard used and applied to the website(at a minimum WCAG),and contact information of the District Manager or their designee(email and phone number)in case users encounter any problems; 3. Display an ADA compliance shield,seal,or certification; 4. Provide options to create a CDD-branded design(colors, logo,etc...) 5. Be accessible on modern versions of Internet Explorer,Edge,Mozilla,Safari, and Chrome web browsers and be"mobile friendly"and offer a "mobile version"of the sites content for access from tablets or smart phones. 6.Be free of any commercial advertising; 7. Be free of any known spyware,virus,or malware; 8. Secure certification(https) 9. Secure cloud hosting with fail-overs 10.Allow for data backups,and record retention as required by law; 11. Allow for the display a calendar,reservation request form, and newsletter; 12.Creation of a dashboard for the District to upload and remove content,manage all documents,manage document remediation,and review reports generated by the Contractor;and 13.Remediate 1500 pages identified by the District for the new website in an ADA compliant format.* 2. Domain Fee.The Contractor shall pay the annual fee for the domain name of the District's website. 3. Maintenance and Management of the Website. 1. Contractor will manage and maintain the website; 2. Remediate in an ADA compliant format new documents(a not to exceed 750 pages per year) uploaded by the District Manager to the document portal;* 1. For Agenda Packages,the Contractor shall turn around the documents within 2 business days 3. District shall be responsible for uploading the documents onto the document portal for the website. Upon completion of the remediation services,Contractor shall ensure that the remediated documents are live on the website. Contractor shall ensure that the District only has the ability to upload documents to the document portal (not the ability to make documents go live on the website)or remove documents on the website and cannot alter any other aspect of the website; 4. Contractor will store all District data, including files,text and parameters;data will be backed-up on a separate storage system at regular intervals;and 1611itl Agenda Page 79 5. The ADA compliant website will be on-line at all times unless maintenance or upgrades require it to be unavailable. When maintenance or upgrades require the website to be unavailable,Contractor will provide the District with reasonable advance notice in writing. 4. Monthly Auditing and Remediation Services. 1. Every month Contractor will comprehensively audit the website's compliance with(I)WCAG and(2) any applicable laws,rules,and regulations(including,the Department of Justice); 2. After the audit,Contractor will remediate any web accessibility deficiencies of the website or content on the website;and 3. The Contractor will provide a written report to the District that summarizes the audit and any remediations made. 5. Support Services. Contractor will supply telephone and/or email support to the District on a reasonable and necessary basis to within business hours—Monday to Friday 9 am to 6 pm EST,exclusive of holidays. The Contractor will provide a listing of detailed hours,holidays,and service availability on their website,and reserves the right to modify the times technical support is available. *If certain PDFs are not able to be fully remediated,Contractor shall work with the District to create a summary of the content in the PDF and provide contact information if anyone needs reasonable accommodations to access the full content within that PDF. 1611A ? Agenda Page 80 Website Creation and Management Agreement AGREEMENT BETWEEN THE Quarry COMMUNITY DEVELOPMENT DISTRICT AND INNERSYNC STUDIO,LTD.,D/B/A CAMPUS SUITE,FOR WEBSITE AUDITING,REMEDIATION, AND MAINTENANCE SERVICES This Agreement("Agreement")is entered into as of 2019-10-15 by and between: Quarry Community Development District,a local unit of special-purpose government,established and existing pursuant to Chapter 190,Florida Statutes,with a mailing address of 210 N University Dr,STE 702, Coral Springs, FL 33071 (the "District"),and Innersync Studio,Ltd.,d/b/a Campus Suite,an Ohio limited liability company,authorized to do business in Florida,with a mailing address of 752 Dunwoodie Drive,Cincinnati,Ohio 45230("Contractor"). RECITALS Whereas,the District is a local unit of special-purpose government,created and existing pursuant to Chapter 190,Florida Statutes;and Whereas,pursuant to section 189.069,Florida Statutes,the District must maintain an official website containing,at minimum,the statutorily required information("Website");and Whereas,the District has a need to obtain a qualified independent contractor to perform audits of the Website to ensure compliance with the accessibility requirements of Title II of the Americans with Disabilities Act ("ADA"),which ADA accessibility requirements and standards may change from time to time,and to remediate or otherwise convert the Website to meet such ADA accessibility requirements,to routinely audit the Website to ensure continued compliance with the ADA and to perform ongoing maintenance of the Website,all as more particularly described herein and in the proposal attached hereto as Exhibit A and made a part herein (together, the"Services");and Whereas,Contractor represents and warrants to the District that it is qualified,willing and capable of providing the Services;and Whereas,the District and Contractor desire to enter into this Agreement for the purposes stated herein and the District and Contractor warrant and agree that they have all right,power and authority to enter into and be bound by this Agreement. 16II ,g7 Agenda Page 81 Now,therefore, in consideration of the recitals, agreements and mutual covenants contained herein,and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged by the parties, the parties agree as follows: Section 1.Recitals. The recitals stated above are true and correct and by this reference are incorporated herein and form a material part of this Agreement. Section 2. Scope of Work. Contractor shall provide Services in accordance with the terms provided in this Agreement and in Exhibit A,which Services include: A.Initial Website Remediation. Contractor shall migrate the District's existing Website or otherwise create a new Website in order to produce a functional,responsive,working Website compliant with federally recommended ADA best practices for state and local governments as promulgated by federal law and rulemaking, including but not limited to Web Content Accessibility Guidelines 2.1 Level AA,as the same may be amended and updated from time to time(as amended and updated from time to time,"WCAG"). Specifically,Contractor shall,at a minimum: i.provide an ADA compliant Website that meets,at minimum,the currently-effective WCAG standards; ii. convert up to 1500 pages of PDF documents identified by the District to accessible formats for assistive technologies.If certain PDFs are not able to be fully remediated,Contractor shall work with the District to create a summary of the content in the PDF and provide contact information if anyone needs reasonable accommodations to access the full content within that PDF; iii.provide a website accessibility policy that includes a commitment to accessibility for persons with disabilities,the District's engagement of Contractor for ADA specific services, in an effort to bring the Website into ADA compliance,accessibility standard used and applied to the Website(which shall be at a minimum WCAG),and contact information of the District Manager or their designee(email and phone number)for users encountering any problems; iv.provide options to create a District-branded design(colors, logo,etc.); v.provide Contractor's ADA compliance shield,seal or certification for display on the Website("Compliance Shield"); vi.cross-check ADA compliance for accessibility and compatibility of the Website with various technology mediums, including but not limited to mobile phones,smart phones,tablets,laptop computers,desktop computers,and provide"mobile friendly"or"mobile versions"of the Website accessible via various web browsers including but not limited to Internet Explorer,Edge,Mozilla,Safari,and Chrome; vii.eliminate and prevent any commercial advertising on the Website; viii.eliminate and prevent exposure to any known spyware,virus or malware affecting functionality or accessibility of the Website; 16 $ 1A7 Agenda Page 82 ix. secure"https"certification and provide secure"cloud"hosting with fail-over back-up measures to ensure continued functionality and accessibility of the Website; x.provide data back-up and records retention measures as required by Florida law; xi.provide and/or allow display of a calendar,reservation request form, and newsletter,as applicable or necessary to the District; xii.provide a"dashboard"accessible to the District Manager or his or her designee which allows the District to upload and remove content,manage documents to be remediated by Contractor,and review ADA compliance reports generated by Contractor. However,Contractor shall ensure that the District does not have the ability to alter any other aspect of the Website which may negatively impact the functionality or accessibility of the Website; xiii.provide any and all other effort reasonably necessary to allow the District to receive the maximum benefit of the Services contemplated by this Agreement and Exhibit A,recognizing the District is relying on Contractor's expertise for Website design/best practices in accordance with the ADA requirements including but not limited to WCAG standards. B. Maintenance. Starting November 1,2019,Contractor shall provide on-going maintenance of the Website,to ensure continued compliance with WCAG.Specifically,Contractor shall: i.manage and maintain the Website; ii.remediate new documents,up to seven hundred fifty(750)pages per year; for any agenda packages, Contractor shall turn around the remediated version within two(2)business days;any updates or fixes needed to the agenda requiring remediation shall be remediated within 48 hours of the District Manager's submission for such request. iii.remediate new documents identified by the District to accessible formats for assistive technologies. If certain documents are not able to be fully remediated, Contractor shall work with the District to create a summary of the content in such document and provide contact information if anyone needs reasonable accommodations to access the full content within that document. For any agenda packages, including any updates thereto,Contractor shall turn around the remediated version within two(2)business days of the District Manager's submission for such request. iv.provide assistive technical support via telephone and/or email,as reasonably needed,within regular business hours between 9 a.m.and 6 p.m.,Monday through Friday,exclusive of federal holidays,which shall include but not be limited to assistance in converting newly added documents and upgrading to new ADA recommended standards, if any,and regularly corresponding with the District staff on such items as updates, changes and recommendations; v.store and retain all District content, including files,texts,parameters,documents,and other types of data by backing up the same in a separate storage system and regularly backing up new content as they are submitted and uploaded to the Website; vi.ensure that the Website is"live"and"on-line"at all times,unless a scheduled maintenance or upgrades 1611A7 Agenda Page 83 are required;for any scheduled maintenance or upgrades which would affect the functionality or accessibility of the Website for a prolonged time,Contractor shall provide reasonable advance notice to the District in writing,and post a disclaimer message on the Website during such maintenance or upgrade; vii.perform monthly comprehensive technological,and human as needed,audits to ensure Website's compliance with WCAG standards or better and any applicable laws,rules and regulations applicable to the Website.After each audit,Contractor shall remediate any deficiencies identified during such audit and provide a written report to the District summarizing the audit and remediations made, if any; viii.in the event that certain documents are not able to be fully remediated and accessible in accordance with ADA compliance standards,Contractor shall immediately notify the District of such documents and shall provide contact information for anyone who needs reasonable accommodation to access all or any portion of such content; ix.continue to provide and update,as needed,those Services identified in Section 2(A)(iii),(v),(viii),(x), and(xii);and x.provide any and all other effort reasonably necessary to allow the District to receive the maximum benefit of the Services contemplated by this Agreement and Exhibit A,recognizing the District is relying on Contractor's expertise for Website design/best practices in accordance with the ADA requirements including but not limited to WCAG standards C.Additional Services. In the event that the District desires additional work or services,Contractor agrees to negotiate in good faith to undertake such additional work or services. Upon successful negotiation regarding the terms of the additional work, including scope and compensation,the parties shall agree in writing to a work order, addendum,addenda,or change order to this Agreement prior to commencement of any such additional work. The following is a non-exhaustive list of possible additional services that the District may request of Contractor: i.providing a point of contact to respond to requests for Website accommodation; ii.converting documents for a public records requests received by the District; iii.providing any other ADA recommended compliance services requested by the District that Contractor is capable of performing. Section 3. Compensation. As compensation for the Services,the District agrees to pay Contractor in accordance with the following terms: A.Initial Website Remediation. For performance of the Services as provided in Section 2(A)of this Agreement,the District shall pay Contractor a one-time fee of $1,512.30 [plus($0.98)per page remediated pursuant to Section 2(A)(ii)]. Contractor shall invoice the District upon substantial completion of the Services provided in Section 2(A). 16114 y Agenda Page 84 B.Maintenance. For performance of the Services as provided in Section 2(B)of this Agreement, starting November 1,2019 the District shall pay Contractor($1,525.50)per year,payable in one annual installment for Ongoing PDF Accessibility Compliance Service and Website Services. Parties understands and acknowledges that this includes(i)the annual fee for the domain name for the District's Website,which Contractor shall pay,at its sole expense,on behalf of the District;and(ii)document remediation pursuant to Section 2(B)(iii)of up to seven-hundred fifty(750)pages per year("Annual Max Pages"). C.Additional Conversions. For remediating and converting any documents in excess of the Annual Max Pages included in the maintenance price,Contractor shall provide such services for an amount not to exceed Ninety-Eight Cents($0.98)per page. Contractor shall perform remediation and conversion of additional documents only upon receipt of written authorization of the District approving the same. D.Invoices;Payment.Contractor shall maintain records conforming to usual accounting practices. Further, Contractor shall render each invoice to the District in writing,which shall be delivered promptly upon completion of each Service. Each invoice shall contain,at a minimum,the District's name,Contractor's name,the invoice date,an invoice number,an itemized listing of all costs billed on each invoice with a sufficient description of each allowing the District to approve each cost,the time frame within which the Services were provided,and the address or bank information to which payment is to be remitted. Consistent with Florida's Prompt Payment Act,section 218.70,et al.,Florida Statutes,the invoices shall be due and payable within forty-five(45)days of receipt by the District. Section 4.Term and Termination. A.Term. This Agreement shall become effective upon the date and year first written above and shall be in effect until terminated by either party in accordance with the terms of this Agreement. B.Termination. The District agrees that Contractor may terminate this Agreement for cause by providing sixty (60)days' written notice of termination to the District;provided,however,that the District shall be provided a reasonable opportunity to cure any failure under this Agreement. Contractor agrees that the District may terminate this Agreement immediately for cause by providing written notice of termination to Contractor. Contractor agrees that the District may terminate this Agreement without cause;provided that the District shall provide thirty(30)days' written notice of termination without cause. Upon any termination of this Agreement, Contractor shall (i)be entitled to payment for all Services rendered up until the effective termination of this Agreement, subject to whatever claims or offsets the District may have against Contractor as the sole means of recovery for termination; (ii)be permitted to remove the Compliance Shield from the Website as of the effective date of the termination; (iii)provide the District,or its designee,all domain names,authorizations,usernames, passwords, and content(including remediated content) in the format in which it was stored on the service;and (iv)if the Contractor used proprietary and/or licensed software to provide the Services herein to the District,then 1611 A 7 Agenda Page 85 Contractor shall coordinate with the District as to the terminated use of such software,including any migration of the Website that may be required pursuant to such termination. Section 5.Representations,Warranties and Covenants.Contractor represents,warrants,and covenants that (a)the Services will conform to the requirements provided in Section 2 herein and Exhibit A;(b)the Services shall be performed by qualified personnel in a professional,prompt,diligent,good,safe and workmanlike manner in accordance with all laws, industry standards,and all applicable ADA and other website accessibility compliance standards, including but not limited to WCAG 2.1 Level AA and other federally recommended guidelines,as may be amended from time to time;and(c)neither the Services nor any product provided by Contractor shall infringe,misappropriate,or otherwise violate the intellectual property rights of any third-party. To the extent that any defects are found and reported to the Contractor,the Contractor shall correct such defects within thirty (30)days. Section 6.Intellectual Property. A. Contractor Materials.Except as provided herein,Contractor shall retain all right,title,and interest in and to (i)all patents,trademarks,service marks,copyrights,and other intellectual property or proprietary rights of Contractor used in or otherwise associated with the Services,and other materials provided to the District hereunder;and (ii)all trade secrets,technical specifications and data to the extent they are intellectual property, and inventions which are authored,conceived,devised,developed,reduced to practice,or otherwise performed by Contractor which arise out of Contractor's performance of the Services,none of which shall be deemed a "work made for hire"under the Copyright Act of 1976(collectively, "Contractor Materials"),and nothing contained herein shall be construed to restrict, impair,transfer,license,convey,or otherwise alter or deprive Contractor of any of its intellectual property and proprietary interests associated therewith.Subject to the foregoing,Contractor grants to the District a non-exclusive, non-transferable worldwide perpetual limited right and license to access and use the Contractor Materials in connection with the ordinary and intended use by the District as contemplated in this Agreement, including viewing,downloading and printing the Contractor Materials for the District's use,and without in any case removing Contractor's copyright,trademark or other intellectual property ownership notices. B.The District Materials; Publicity and Trademarks.The District shall own the Website,domain name,all e- mail addresses,and all website and e-mail content(including all remediated content provided by the Contractor), under all circumstances. In the event of a termination of this Agreement for any reason,Contractor shall take all necessary steps to transfer,or otherwise allow the District to retain,such website,domain name,c-mail addresses and content of the same. Additionally,to the extent applicable,Contractor shall take commercially reasonable precautions consistent with industry standards to protect confidential information,including,e.g.,credit card information and other sensitive information protected under Florida's Public Records Laws. Contractor shall immediately notify the District of any breach or loss of data,and take such steps as are reasonably necessary to 161 1A 7 Agenda Page 86 address any such issue.Except as provided herein,the District shall retain all right,title,and interest in and to all intellectual property of the District provided or made available to the Contractor in connection with Contractor's Services(collectively, "District Materials")and nothing contained herein shall be construed to restrict, impair, transfer, license,convey,or otherwise alter or deprive the District of any of its intellectual property or other proprietary interests associated therewith, if any. Subject to the foregoing,the District grants to Contractor a non-exclusive,non-transferable worldwide limited right and license to access and use such District Materials in connection with the provision of the Services as contemplated by this Agreement. Further,the District permits Contractor to identify the District as a customer of Contractor in Contractor's marketing materials(including using the District's name and logo for such limited purposes). The District further acknowledges and agrees that for Contractor to perform the Services,it must,in some cases, give Contractor remote access to areas behind log-ins that are to be audited hereunder, including,without limitation to content management systems and/or servers(collectively,"System"),and agrees that it will furnish to Contractor all necessary information and/or user names and passwords required to do so.Contractor agrees to follow commercially reasonable and accepted security policies for accessing the District's System including any specific security procedures as may be communicated to Contractor by the District prior to Contractor accessing the System. Contractor shall on its own or through coordination with the District's Website provider,create a back-up copy of all data that may be affected by Contractor's access to the System. C.Right to Display Contractor's Compliance Shield/Accessibility Policy.Pursuant to this Agreement,the Contractor shall provide District a Compliance Shield and customized accessibility policy,which District shall display on its Websites and web applications. The District is expressly prohibited from using the Compliance Shield for any purpose not specifically authorized by this Agreement,and in no event may use such Compliance Shield for or on behalf of any other party or in connection with any domain name and/or organization name other than those being scanned or serviced in connection with the Services. Section 7.Public Records. Contractor understands and agrees that all documents or on-line content of any kind provided to the District in connection with this Agreement may be public records,and,accordingly, Contractor agrees to comply with all applicable provisions of Florida law in handling such records,including but not limited to section 119.0701,Florida Statutes. Contractor acknowledges that the designated public records custodian for the District is ("Public Records Custodian").Among other requirements and to the extent applicable by law,Contractor shall 1)keep and maintain public records required by the District to perform the Work;2)upon request by the Public Records Custodian,provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119,Florida Statutes; 3)ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements,are not disclosed except as authorized by law for the duration of the contract term and following the contract term if Contractor does not transfer the records to the Public Records Custodian of the District;and 4)upon completion of the contract,transfer to the 1 6 1 1 A 7 Agenda Page 87 District,at no cost,all public records in Contractor's possession or,alternatively,keep,maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by Contractor,Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT( ) - , @ .COM,OR AT , FLORIDA Section S. indemnity. A. Contractor agrees to indemnify and hold harmless the District and its officers,supervisors,staff,employees, successors,assigns,members,affiliates,attorneys or representatives from any and all liability,claims,actions, suits, liens,demands,costs, interest,expenses,damages,penalties,fines,or judgments against the District,or loss or damage,whether monetary or otherwise, including but not limited to an ADA website related claim by a third-party,arising out of,wholly or in part by, Contractor's willfully reckless or willfully negligent act(s)or omission(s). Contractor further agrees that nothing herein shall constitute or be construed as a waiver of the District's limitations on liability contained in section 768.28,Florida Statutes,or other statute. B.Obligations under this section shall include the payment of all settlements,judgments,damages,liquidated damages,penalties,forfeitures,back pay awards,court costs, arbitration and/or mediation costs, litigation expenses,attorneys' fees,paralegal fees(incurred in court,out of court,on appeal,or in bankruptcy proceedings),any interest,expenses,damages,penalties,fines,or judgments against the District,all as actually incurred. Section 9.Scrutinized Companies Statement. Contractor certifies that it is not in violation of section 287.135, Florida Statutes,and is not prohibited from doing business with the District under Florida law, including but not limited to Scrutinized Companies with Activities in Sudan List or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. If Contractor is found to have submitted a false statement,has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,or has been engaged in business operations in Cuba or Syria,or is now or in the future on the Scrutinized Companies that Boycott Israel List,or engaged in a boycott of Israel,the District may immediately terminate the Contract. Section 10.General Provisions. 1611A1 Agenda Page 88 A.Conflicts.The terms of this Agreement and Exhibit A are intended to complement each other,and to the extent they conflict,the terms of Exhibit A shall control only to the extent that such provisions provide clarifications on Services and materials to be provided by Contractor pursuant to Exhibit A;in all other respects, the provisions of this Agreement shall control. B.Authorization. The execution of this Agreement has been duly authorized by the appropriate body or official of the District and Contractor,both the District and Contractor have complied with all the requirements of law, and both the District and Contractor have full power and authority to comply with the terms and provisions of this Agreement. C.Independent Contractor.It is understood and agreed that at all times the relationship of Contractor and its employees,agents,or anyone directly or indirectly employed by Contractor to the District is the relationship of an independent contractor and not that of an employee,agent,joint-venturer,or partner of the District. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between the District and Contractor or any of its employees,agents,or anyone directly or indirectly employed by Contractor.The parties acknowledge that Contractor is not an employee for state or federal tax purposes. Contractor shall hire and pay all of Contractor's employees,agents,or anyone directly or indirectly employed by Contractor,all of whom shall be employees of Contractor and not employees of the District and at all times entirely under Contractor's supervision,direction,and control. In particular,the District will not: i)withhold FICA(Social Security)from Contractor's payments; ii)make state or federal unemployment insurance contributions on Contractor's behalf; iii)withhold state or federal income tax from payment to Contractor; iv)make disability insurance contributions on behalf of Contractor;or v)obtain workers' compensation insurance on behalf of Contractor. D.Dispute Resolution.Before initiating any legal claim or action(except with respect to equitable relief),the parties agree to attempt in good faith to settle any dispute,controversy,or claim arising out of or related to this Agreement or the Services(collectively, "Dispute")through discussions which shall be initiated upon written notice of a Dispute by either party to the other. If the parties cannot resolve the Dispute within ten(10)business days,then the parties shall attempt to settle the Dispute by mediation.If mediation is unsuccessful,the parties may then proceed to filing a claim in the appropriate jurisdictional court in accordance with this Agreement. In the event that either party is required to enforce this Agreement by court proceedings or otherwise,then the parties agree that the substantially prevailing party shall be entitled to recover from the other all fees and costs incurred, including reasonable attorneys' fees,paralegal fees,expert witness fees,and costs for trial,alternative dispute resolution,or appellate proceedings. E.Applicable Law and Venue. This Agreement shall be governed by and construed in accordance with the 1611A7 Agenda Page 89 laws of the State of Florida without reference to the principles of conflict of laws. Except for actions seeking injunctive relief(which may be brought in any appropriate jurisdiction),suits under this agreement shall only be brought in a court of competent jurisdiction in the county of ,Florida.This choice of venue is intended by the parties to be mandatory and not permissive in nature,and to preclude the possibility of litigation between the parties with respect to,or arising out of,this Agreement in any jurisdiction other than that specified in this section. The District and Contractor waive any right they may have to assert the doctrine of forum non conveniens or similar doctrine,or to object to venue with respect to any proceeding brought in accordance with this Section. F.Limitations on Governmental Liability. Nothing in this Agreement shall be deemed as a waiver of immunity or limits of liability of the District beyond any statutory limited waiver of immunity or limits of liability which may have been adopted by the Florida Legislature in section 768.28,Florida Statutes,or other statute,and nothing in this Agreement shall inure to the benefit of any third-party for the purpose of allowing any claim which would otherwise be barred under the Doctrine of Sovereign Immunity or by operation of law. G.Third-Party Beneficiaries. This Agreement is solely for the benefit of the District and Contractor and no right or cause of action shall accrue upon or by reason to or for the benefit of any third-party not a formal party to this Agreement. Nothing in this Agreement expressed or implied is•intended or shall be construed to confer upon any person or corporation other than the District and Contractor any right,remedy,or claim under or by reason of this Agreement or any of the provisions or conditions of this Agreement;and all of the provisions, representations,covenants,and conditions contained in this Agreement shall inure to the sole benefit of and shall be binding upon the District and Contractor and their respective representatives,successors,and assigns. H.Default and Protection against Third-Party Interference. A default by either party under this Agreement shall entitle the other to all remedies available at law or in equity,which may include,but not be limited to,the right of actual damages and/or specific performance. The District shall be solely responsible for enforcing its rights under this Agreement against any interfering third-party.Nothing contained in this Agreement shall limit or impair the District's right to protect its rights from interference by a third-party to this Agreement. I. Notices. All notices, requests,consents,and other communications under this Agreement("Notice"or "Notices")shall be in writing and shall be delivered,mailed by Overnight Delivery or First Class Mail,postage prepaid,to the parties,as follows: If to Contractor: Innersync Studio,Ltd., d/b/a Campus Suite 752 Dunwoodie Drive Cincinnati,Ohio 45230 1 6 I 1 A 7 Agenda Page 90 Attn: Steven Williams If to District: Quarry Community Development District Attn: District Manager With a copy to: Hopping Green&Sams PA 119 South Monroe Street,Suite 300 Tallahassee,Florida 32301 Attn: Jere Earlywine Except as otherwise provided in this Agreement,any Notice shall be deemed received only upon actual delivery at the address set forth above. Notices delivered after 5:00 p.m.(at the place of delivery)or on a non-business day,shall be deemed received on the next business day.If any time for giving Notice contained in this Agreement would otherwise expire on a non-business day,the Notice period shall be extended to the next succeeding business day. Saturdays,Sundays,and legal holidays recognized by the United States government shall not be regarded as business days. Counsel for the District and counsel for Contractor may deliver Notice on behalf of the District and Contractor.Any party or other person to whom Notices are to be sent or copied may notify the other parties and addressees of any change in name or address to which Notices shall be sent by providing the same on five(5)days' written notice to the parties and addressees set forth herein. J. Entire Agreement.This Agreement,together with Exhibit A,sets forth the entire agreement of the parties, and supersedes any prior agreements or statements with respect to the subject matter hereof. K. Severability.The invalidity or unenforceability of any one or more provisions of this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement,or any part of this Agreement not held to be invalid or unenforceable. L.Assignment.Neither the District nor Contractor may assign this Agreement without the prior written consent of the other. Any purported assignment without such consent shall be null and void. M.Amendments. This Agreement may be amended or modified only by a written instrument duly executed by both parties. N.Force Majeure. If either party is prevented from performing any of its obligations under this Agreement 1611A Agenda Page 91 due to any cause beyond the party's reasonable control, including,without limitations,an"act of God,"fire, flood,war, strike,government regulation,civil or military authority,acts or omissions of transmitters, utilities,providers or hackers,the time for that party's performance will be extended for the period of the delay or inability to perform due to such occurrence. 0. Survival. In addition to such other provisions hereof which,by their terms,survive any termination or expiration of this Agreement,Section 5(Representations, Warranties and Covenants), Section 6(Intellectual Property), Section 7(Public Records),Section 8(Indemnity),and Section 10(General Provisions)shall survive any termination or expiration of this Agreement. P.Waiver. No breach of any term of this Agreement shall be deemed waived unless expressly waived in writing by the party who might assert such breach. Any failure or delay by either party to exercise any right, power,or privilege under this Agreement shall not be deemed a waiver of any such right,power,or privilege under this Agreement on that or any subsequent occasion.Any waiver by either party,whether express or implied,of any provision of this Agreement,any waiver of default,or any course of dealing hereunder,shall not affect such party's right to thereafter enforce such provision or to exercise any right or remedy in the event of any other default or breach,whether or not similar. Q.Counterparts.This instrument may be executed in any number of counterparts,each of which,when executed and delivered,shall constitute an original,and such counterparts together shall constitute one and the same instrument. Signature and acknowledgement pages,if any,may be detached from the counterparts and attached to a single copy of this document to physically form one document. R.Arm's Length Transaction.This Agreement has been negotiated fully between the parties as an arm's length transaction. Both parties participated fully in the preparation of this Agreement and received the advice of counsel. In case of a Dispute concerning the interpretation of any provision of this Agreement, both parties are deemed to have drafted,chosen,and selected the language,and the doubtful language will not be interpreted or construed against either party. S.Descriptive Headings.The descriptive headings in this Agreement are for convenience only and shall not control nor affect the meaning or construction of any of the provisions of this Agreement. 16 % 1A Agenda Page 92 In witness whereof,the parties have,by their duly authorized representatives,executed this Agreement as of the date and year first set forth above. ATTEST:Quarry COMMUNITY DEVELOPMENT DISTRICT Secretary Chairperson, Board of Supervisors . Date Print name WITNESS: INNERSYNC STUDIO,LTD.,DB/A CAMPUS SUITE,an Ohio limited liability company Print Name: By: Steven Williams,(Title). Date i61 1A I Agenda Page 93 Exhibit A: Proposal for Services I in pie men tai ti on Quantity Stibtotnl Onboarding of ADA Compliant Website and Remediation of 1 $1,512.30 Historical Documents • Migration website pages and present on a staged website for approval • Initial PDF Accessibility Compliance Service for 1500 pages of remediation Ongoing services ousuitip Subtotal Website services 1 $615.00 • Hosting, support and training for users • Website management tools to make updates • Secure certification(https) • Monthly site reporting,monitoring and error corrections Ongoing PDF Accessibility Compliance Service 750* $937.50 • Remediation of all PDFs stored on your website • Remediation of up to 750 PDF pages • Dashboard for reporting and managing all PDFs • 48-hour turnaround for fixes for board agendas • PDF manager dashboard Social Media Manager Included 1611A ? Agen. @pigp 5601 Mariner Street Suite 105 MemoTampa,FL 33609 Phone:813.288.0233 Fax:813.288.0433 Date: October 7,2019 To: Board of Supervisors Organization: Quarry Community Development District From: Jeffrey M. Satfield, P.E,ENV SP Re: Quarry Community Development District FEMA Application—Service to the General Public CPH Job No.: Q0501 The purpose of this memorandum is to document and certify the public use and benefit of the stormwater management system currently maintained by the Quarry Community Development District(QCDD). The information outlined herein was primarily obtained from the existing South Florida Water Management District(SFWMD)Environmental Resource Permits(FRP),SFWMD Staff Reports, SFWMD Construction Certifications, and personal observations by me or my representatives. The Quarry residential community located in Collier County Florida is only one part of a large development area originally permitted through the South Florida Water Management District by Florida Rock Industries in 2003 (Permit No. 11-20234-P)then was more specifically modified in 2007 by the Bayvest LLC / Centex Homes group which reflects the current day improvements. The development areas for the Environmental Resource Permit covers what is today the Quarry Residential Community&Golf Club,the heritage Bay Residential Community& Golf Club, the Heritage Bay Vista Multi-Family complex, multiple commercial developments, public roads as well as numerous natural preserve areas. The flood and storm water control systems built pursuant to the ERP permits have been certified by licensed professional engineers post-construction and are required to be inspected routinely to ensure compliance with the State and local permits. As can be seen in the plans prepared by Wilson Miller(Attached as Ex.A),the development area's stormwater treatment BMPs have been designed to work together as a single system. The largest of these are the man-made lakes contained within and maintained by the Quarry Community Development District. The purpose of the lakes is to attenuate water flows and provide the final treatment prior to discharging downstream. These lakes not only receive contaminated stormwater runoff from improvements constructed to support the Quarry Community,but they also treat flows originating from the commercial parcels and roadways to the west. These commercial properties and their supporting roadway infrastructure are all accessible to the general public and have provided benefits to the local community by diversifying the tax base and supplying necessary w w . r p li c o r t> t 0 ttt 1 6 1 1 A 7 Agen. (ypap local services. The flood and storm water control system of which the QCDD lakes are a part provide a critical service to the general public and are vital to the community. Impacts to the QCDD lakes like those created by Hurricane Irma in 2017 influence the overall function of the entire stormwater treatment system. The erosion of the lake banks impacted lake volumes and created sediment laden flows. Stabilization of the lake banks was needed to comply with the South Florida Water Management District's Environmental Resource Permit. While this work was completed by and within the QCDD,the benefits reach beyond its boundaries due to the inner connected stormwater treatment system. The lakes are an integral part of a regional storm water management system that provides a critical service to the general public in the area. They were not designed for leisure or recreation but rather are an engineered component of a permitted storm water management system the purpose of which was to provide a service to the general public by allowing the initiation and maintenance of development in the area. w w w p fi c r P c 0 111 161 IA Agenda Page 97 0 Department of Homeland Security Federal Emergency Management Agency General Info Project# 7714 Project Type Standard Project Category D-Water Control Facilities Applicant The Quarry CDD(021-UQ9OH-00) Project Title Water Control Faclities Event 4337DR-FL(4337DR) Damage Description and Dimensions The Disaster#4337DR, which occurred between 09/04/2017 and 10/18/2017,caused: Damage#29374; The Quarry CDD General Facility Information: • Facility Type: Sediment,Debris,Retention/Detention Basins • Facility: retention pond used for recreation • Facility Description: 85 acres with shoreline and boat docks • Year Built: 2002 • Location Description: 8950 Weathered Stone Drive Naples,Fl • GPS Latitude/Longitude:26.27672,-81.67322 • Purpose: Recreation • Capacity:4300 FT x 2500 FT • Quantity of Material Deposited by Incident: 302.5 CY of material washed into lake from lake bank General Damage Information: • Date Damaged: 9/10/2017 • Cause of Damage:wind driven wave action Facility Damage: Shoreline: • Embankment,216 CYof rip rap,8 inch up to 12 inch in size(see attachment#1 in the SIR), 1,403 LF long x 5 FT wide x 0.833 FT thick,damaged by wind driven wave action,0%work completed. • Embankment,779 SY of filter black fabric(see attachment#2 in SIR), 1,403 LF long x 5 FT wide,damaged by wind driven wave action,0%work completed. • Embankment,86.5 CYof soil-back fill material(see attachment#1 in the SIR),1,403 LF long x 5 FT wide x 0.333 FT deep,damaged by wind driven wave action,0%work completed. Damage#29375; The Quarry CDD General Facility Information: • Facility Type:Sediment,Debris,Retention/Detention Basins • Facility: retention pond used for recreation • Facility Description:232 acres with shoreline and boat docks • Year Built:2002 • Location Description: 8950 Weathered Stone Drive Naples,FL • GPS Latitude/Longitude:26.28418,-81.67856 Date Downloaded: 8/22/19 12:41pm EDT 1 of 7 1 6 1 1 A / • Purpose: Recreation Agenda Page 98 • Capacity:4300 FT x 2500 FT • Quantity of Material Deposited by Incident: 1,873 CY of material washed into lake from lake bank General Damage Information: • Date Damaged: 9/10/2017 • Cause of Damage:wind driven wave action Facility Damage: Shoreline: ■ Embankment, 1,338 CY of Rip Rap 8 inch up to 12 inch in size(see attachment#1 in the SIR),8,675 LF long x 5 FT wide x 0.833 FT high,damaged by wind driven wave action,0% work completed. • Embankment,4,819 SY of filter black fabric(see attachment#2 in the SIR),8,675 LF long x 5 FT wide,damaged by wind driven wave action,0%work completed. • Embankment,535 CY of soil back-fill material(see attachment#1 in the SIR),8,675 LF long x 5 FT wide x 0.333 FT deep,damaged by wind driven wave action,0%work completed. Scope of Work 29374 The Quarry CDD Work to be completed The applicant will utilize contracts for the repairs to the Boulder Lake Quarry CDD to restore this facility back to its pre-disaster design,function and capacity within the existing footprint. A. Replace 216 cy of rip rap,8-inch up to 12-inch B. Replace 779 sy of filter black fabric C. Replace 86.5 cy of soil-backfill material Work to be Completed total:$2,392,260.42 Project Notes: 1. All site estimates for work to be completed are based on Applicant provided,competitively bid,subcontractor quotations. See attachment labeled Project 7714—DR4337FL—Cost Validation in Grants Manager. 2. All procurement documents have been provided and reviewed.The CRC specialist has determined that the Applicant solicited the work correctly and in accordance with their procurement procedures for competitive bidding.See Procurement Policy—Quarry CDD—2017 FL Statutes and Quarry Bid Tab—Irma Damage in Grants. 3. Due to the fact that additional damages were uncovered after the Site Inspection had taken place,FEMA site management and the Applicant agree that the estimate shall be based solely on the successful bidder's(Metro Equipment Services)contracted quantities and price.All allocated value percentages were provided by the Applicant's engineer of record.For contracted quantities and dollar values,see 4337DR—FL-Quany CDD—Project 7714—Response to CRC DDD—Scope—Cost Question—I/Vith Signed Contract—1 in Grants Manager. 4. Applicant will comply with its local,state,federal procurement laws,regulations and procedures. 5. The applicant has elected not to participate in nor claim any Direct Administrative Cost(DAC). 6. For coordinates for damaged facilities,see document labeled The Quarry CDD Irma Shoreline Repair Coordinate Plan 07-16-2018 in Grants Manager. Date Downloaded: 8/22/19 12:41pm EDT 2 of 7 16 $ 1A7 Agenda Page 99 406 HMP Scope (Damage Inventory#29374 and#29375) Quarry CDD,8950 Weathered Stone,Naples,FL 34120 GPS Coordinates:Latitude:26,27900,Longitude-81.67648 (I)Damages Description&Dimensions(ODD): 29374 Shoreline erosion Boulder Lake- AND-29375 Shoreline erosion Stone Lake PW total cost of damage elements for this DI#=$2,685,587 (II)Hazard Mitigation Proposal(_HMP)Scope of Work: The original lake bank section was constructed of woven geo-textile and 12"thick of 8"-12"rip rap. To replace the lake bank section per the same specification we obtained contractor pricing by the low bidder of$2,091,740. The Quarry Community Development District(the District)decided to upgrade the section by hardening the structure to withstand greater forces and reduce future potential damages. The District Engineer,J.R.Evans Engineering,provided a specification that increased the rock diameter to 12"-18"rock with a thickness of 24"and changed the geo-textile to non-woven. This specification dramatically increased the design wind speed for the lake bank. The price for the mitigated section was$2,685,587. The upgrade or mitigation costs result in a$593,847 increase. Net mitigation cost for this DI#=$593,847 (III)Hazard Mitigation Ratio(HMR): HMR=(Total Hazard Mitigation Cost/PW Total Cost of Damage Elements)X 100 HMR=$593,847/52685587=22.11% 29375 The Quarry CDD Work to be completed The applicant will utilize contracts for the repairs to the Stone Lake Quarry CDD to restore this facility back to its pre-disaster design,function and capacity within the existing footprint. A. Replace 1,338 cy of rip rap,8-inch up to 12-inch B. Replace 4,819 sy of filter black fabric C. Replace 535 cy of soil-backfill material Work to be Completed total:$293,389.75 406 HMP Scope Damage item 29374 and 29375 damages have only one HMP which is attached to 29374. Thus,damage item 29374 is documented with the cost for both damage items(29374,and 29375)and this damage has a cost of zero dollars. Date Downloaded: 8/22/19 12:41 pm EDT 3 of 7 1611 A7 Agenda Page 100 Cost Code Quantity Unit Total Cost Section 9001 (Contract) 1.00 Lump Sum $2,392,260.42 Uncompleted 9001 (Contract) 1.00 Lump Sum $293,389.75 Uncompleted CRC Gross Cost $2,685,650.17 Total 406 HMP Cost $593,847.00 Total Insurance Reductions $0.00 CRC Net Cost $3,279,497.17 Federal Share(75.00%) $2,459,622.88 Non-Federal Share(25.00%) $819,874.29 Subgrant Conditions • As described in 2 CFR,Part 200§200.333,financial records,supporting documents,statistical records and all other non- Federal entity records pertinent to a Federal award must be retained for a period of three(3)years from the date of submission of the final expenditure report or,for Federal awards that are renewed quarterly or annually,from the date of the submission of the quarterly or annual financial report,respectively,as reported to the Federal awarding agency or pass- through entity in the case of a sub-recipient.Federal awarding agencies and pass-through entities must not impose any other record retention requirements upon non-Federal entities.Exceptions,Part 200.333,(a)—(f),(1),(2).All records relative to this Project Worksheet are subject to examination and audit by the State,FEMA and the Comptroller General of the United States and must reflect work related to disaster-specific costs. • In the seeking of proposals and letting of contracts for eligible work,the Applicant/Subrecipient must comply with its Local, State(provided that the procurements conform to applicable Federal law)and Federal procurement laws,regulations,and procedures as required by FEMA Policy 2 CFR Part 200,Procurement Standards,§§317-326. • The Applicant/Subrecipient chooses not to claim costs to manage and administer its Application as part of the Public Assistance program's grant award.Declining these costs does not exempt the Applicant/Subrecipient from maintaining records adequately and documenting the source and application of funds as required by 2 CFR§200.413. • The Recipient must submit its certification of the applicant's completion of this project,the final claim for payment,and supporting documentation within 180 days from the date that the applicant completes the scope of work.Project Worksheets written as large projects(costs above the large project threshold)are reimbursed based on the actual eligible final project costs.Therefore,during the final project reconciliation(closeout),the project may be amended to reflect the reconciliation of actual eligible costs. • The terms of the FEMA-State Agreement are incorporated by reference into this project award under the Public Assistance grant and the applicant must comply with all applicable laws,regulations,policy,and guidance.This includes,among others, the Robert T.Stafford Disaster Relief and Emergency Assistance Act;Title 44 of the Code of Federal Regulations;FEMA Policy No. 104-009-2,Public Assistance Policy and Program Guide;and other FEMA policy and guidance. • The DHS Standard Terms and Conditions in effect as of the date of the declaration of this major disaster are incorporated by reference into this project award under the Public Assistance grant,which flow down from the Recipient to subrecipients unless a particular term or condition indicates otherwise. • The Uniform Administrative Requirements,Cost Principles,and Audit Requirements set forth at 2 C.F.R.pt.200 apply to this project award under the Public Assistance grant,which flow down from the Recipient to all subrecipients unless a particular section of 2 C.F.R.pt.200,the FEMA-State Agreement,or the terms and conditions of this project award indicate otherwise.See 2 C.F.R.§§200.101 and 110. • The applicant must submit a written request through the Recipient to FEMA before it makes a change to the approved scope of work in this project. If the applicant commences work associated with a change before FEMA approves the Date Downloaded: 8/22/19 12:41 pm EDT 4 of 7 1611A 7 change,it will jeopardize financial assistance for this project.See FEMA Policy No. 104-009-2,PubINRATsfilitdcrirogram and Policy Guide. • The Subrecipient provided the estimate for this PW.FEMA validated the estimate and found it to be reasonable for the work to be performed. Insurance Additional Information FINDINGS • Applicant provided a policy from Florida Insurance Alliance,Agreement No:100117056,effective October 1,2017 to October I,2018,with an all perils deductible of$500 and a named windstorm deductible of 3%of the covered peril of loss. Damages to the shoreline and embankments typically are not covered by insurance.No insurance proceeds are anticipated.Therefore,no insurance reduction will be taken at this time. FEMA requires the Applicant to take reasonable efforts to pursue claims to recover insurance proceeds that it is entitled to receive from its insurer(s).In the event that any insurance proceeds are received for these expenses those proceeds must be reduced from FEMA Public Assistance funding to ensure no duplication of benefits has occurred. No duplication of benefits from insurance is anticipated for work described in this application.In the event any part or all costs are paid by an insurance policy,a duplication of benefits from insurance will occur.Applicant must notify grantee and FEMA of such recoveries and the Sub-Grant amount must be reduced by actual insurance proceeds. REPETITIVE DAMAGES No previous disaster requirements found. REQUIREMENTS No insurance requirements are mandated for work listed in this project. Insurance requirements are specific to permanent work to replace,restore,repair, reconstruct,or construct buildings,contents,equipment and vehicles(FEMA Recovery Policy FP 206-086-I).Crystal Covington,PA Insurance Specialist CRC Winchester,VA O&M Requirements 406 Mitigation 7/25/2019—Alessandra Delfico-Project was reworked which did not change the status of mitigation.Feasible,cost effective mitigation is incorporated on this project.See the Hazard Mitigation Proposal for details. Date Downloaded: 8/22/19 12:41 pm EDT 5 of 7 16 % 1N 2/21/2019 W Benoist-The Quarry Community Development District(the District)decided to upgrade the sgailli54RWrii&ning the structure to withstand greater forces and reduce future potential damages. The District Engineer,J.R.Evans Engineering, provided a specification that increased the rock diameter to 12"-18"rock with a thickness of 24"and changed the geo-textile to non-woven. This specification dramatically increased the design wind speed for the lake bank. The price for the mitigated section was$2,685,587. The upgrade or mitigation costs result in a$593,847 increase. Environmental Historical Preservation Is this project compliant with EHP laws and orders? EHP Conditions • Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders. • This review does not address all federal,state and local requirements.Acceptance of federal funding requires recipient to comply with all federal,state and local laws.Failure to obtain all appropriate federal,state and local environmental permits and clearances mayjeopardize funding. • If ground disturbing activities occur during construction,applicant will monitor ground disturbance and if any potential archaeological resources are discovered,will immediately cease construction in that area and notify the State and FEMA. • NHPA CONDffION:Prior to conducting repairs,applicant must identify the source and location of fill material and provide this information to FDEM and FEMA.If the borrow pit is privately owned,or is located on previously undisturbed land,or if the fill is obtained by the horizontal expansion of a pre-existing borrow pit,FEMA consultation with the State Historic Preservation Officer will be required.Failure to comply with this condition may jeopardize FEMA funding;verification of compliance will be required at project closeout. • ESA CONDITION:The proposed project must adhere to the terms and conditions of the attached 2007 USFWS Programmatic Biological Opinion. Failure to comply with these conditions may jeopardize FEMA funding;verification of compliance will be required at project closeout. • CZMA CONDrION:The subgrantee is responsible for obtaining any required Florida DEP/Water Management District permits/waivers.Compliance with FDEP/WMD requirements constitutes compliance with Florida CZM. Failure to comply with these conditions may jeopardize FEMA funding;verification of compliance will be required at project closeout. • ED 11988 PROGRAM CONDITION: Per EO 11988 and 44 CFR Part 9.12(f)requirements,project cannot be obligated until 3/22/2019. EHP Additional Info There is no additional environmental historical preservation on Water Control Faclitles. Date Downloaded: 8/22/19 12:41 pm EDT 6 of 7 1611A ? Agenda Page 103 Final Reviews Final Review Reviewed By Not Reviewed Reviewed On Not Reviewed Review Comments No comments available for the Final Reviewstep Recipient Review Reviewed By Not Reviewed Reviewed On Not Reviewed Review Comments No comments available for the Recipient Review step Project Signatures Signed By Unsigned Signed On Unsigned Date Downloaded: 8/22/19 12:41pm EDT 7 of 7 1 6 1 1 A 7 Agenda Page 67 RESOLUTION 2020-01 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT RESCINDING RESOLUTION 2019-01 AND AUTHORIZING THE DISBURSEMENT OF FUNDS FOR PAYMENT OF CERTAIN EXPENSES WITHOUT PRIOR APPROVAL OF THE BOARD OF SUPERVISORS;PROVIDING FOR A MONETARY THRESHOLD; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the Quarry Community Development District("District")is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes("Act");and WHEREAS, the Act authorizes the District to adopt resolutions which may be necessary for the conduct of District business;and WHEREAS,the Board of Supervisors of the District("Board")typically meets monthly to conduct the business of the District,including authorizing the payment of District operating and maintenance expenses; and WHEREAS,to conduct the business of the District in an efficient manner,certain disbursements for goods and services must be processed and paid in a timely manner; and WHEREAS,between scheduled meetings,it may be necessary to timely approve disbursements and payment of expenses;and WHEREAS, the Board previously adopted Resolution 2019-01 and in doing authorized the disbursement of funds for payment of non-continuing expenses within certain parameters,and now desires to expand that authority to provide additional flexibility with respect to expenditures;and WHEREAS,the Board hereby determines this Resolution is in the best interest of the District and is necessary for the efficient conduct of District business;the health,safety,and welfare of the residents within the District;and the preservation of District assets or facilities. NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT: 1. CONTINUING EXPENSES. The Board hereby authorizes the payment of invoices of continuing expenses,which meet the following requirements: a) The invoices must be due on or before the next scheduled meeting of the Board. b) The invoice must be pursuant to a contract or agreement authorized by the Board. c) The total amount paid under such contract or agreement, including the current invoice, must be equal to or less than the amount specified in the contract or agreement. d) The invoice amount will not cause payments to exceed the adopted budget of the District. 2. NON-CONTINUING EXPENSES. The Board hereby authorizes the disbursement of funds for payment of invoices of non-continuing expenses which are(i)required to provide for the health,safety,and welfare of the residents within the District;or(ii)required to repair,control,or maintain a District facility or asset beyond the normal, usual,or customary maintenance required for such facility or assets, or(iii)are 16Ii. A7 Agenda Page 68 necessary to avoid an unnecessary expense that may be imposed on the District in connection with a District project; or(iv) are for routine services performed on an annual basis and the amount of such services is reflected in the District's annual budget, or (v) are otherwise for an emergency capital improvement, pursuant to the following schedule: a) Non-Continuing Expenses Not Exceeding$5,000-with approval of the District Manager; and b) Non-Continuing Expenses Exceeding$5,000- with approval of the District Manager and Chairperson of the Board. 3. BOARD RATIFICATION. Any payment made pursuant to the Resolution shall be submitted to the Board at the next scheduled meeting for review and ratification. 4. CONFLICTS. This Resolution supersedes and replaces Resolution 2019-01 and all other resolutions in conflict with the terms herein. 5. EFFECTIVE DATE. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 21' day of October,2019. Attest: THE QUARRY COMMUNITY DEVELOPMENT DISTRICT Secretary/Assistant Secretary Chairperson, Board of Supervisors 16 $ IA7 MINUTES OF MEETING THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Quarry Community Development District was held Thursday October 21, 2019 at 12:00 p.m. at Quarry Beach Club located at 8975 Kayak Drive, Naples, FL 34120 Present and constituting a quorum were: George Cingle Chairperson Stanley T. Omland Vice-Chairman Timothy B. Cantwell Assistant Secretary William G. Flister Assistant Secretary Lloyd Schliep Assistant Secretary Also present were: Bob Koncar District Manager Jere Earlywine District Counsel Albert Lopez District Engineer The following is a summary of the discussions and actions taken at the October 21, 2019 Quarry Community Development District's Board of Supervisors Meeting. SHADE SESSION FIRST ORDER OF BUSINESS Roll Call • Mr. Koncar called the roll and a quorum was established. SECOND ORDER OF BUSINESS Litigation"Shade"Session • Mr. Earlywine stated the first part of today's meeting is the Shade Session. The Florida Law provides a limited session to the Sunshine law which allows them to meet in a Shade session outside the public session for the purpose of discussing some matters and litigation expenditures with ongoing litigation. This is the purpose of the Shade session that the Board is going to undertake today. • This Shade session was requested at the last meeting on September 16, 2019 it was requested at the advice of the litigation counsel Mike Troponte. The District has provided 1 • October 21,2019 Quarry CDD reasonable public notice of todays' Shade session and there was a publication in the Naples Daily News on October 14, 2019. Today's Shade Session will be transcribed by a court reporter who is set up in the adjoining room. The estimated length of the Shade Session is 60 minutes and in attendance will be the five Board Supervisors who are present today, Bob Koncar, the District Manager, Jere Earlywine, Michael Troponte, the Litigation Lawyer and the court reporter. Upon the conclusion of the attorney client session, the public meeting will reopen and announce attorney client session has concluded and will continue the public meeting at the end of the Shade Session. On MOTION by Mr. Cantwell seconded by Mr. Omland with all in favor to close the regular public meeting to start the Shade Session was approved. Let the record reflect that the regular board meeting commenced at 1:00 pm. FIRST ORDER OF BUSINESS Roll Call • Mr. Koncar called the roll and a quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda • Under the Manager's Report, Mr. Koncar requested to remove item 6D from the agenda for now. • Also requested to reinstate including the Pledge of Allegiance in the agenda. • The Pledge Allegiance was recited. • Mr. Koncar asked if there were any additional changes to the agenda as presented. There being none, On MOTION by Mr. Cantwell and seconded by Mr. Omland with all in favor,the meeting agenda was approved as amended. 5-0 THIRD ORDER OF BUSINESS Public Comments on Agenda Items • Public comments were received. 2 1611A October 21,2019 Quarry CDD FOURTH ORDER OF BUSINESS Litigation"Shade"Session A. Instructions B. Discussion Regarding Settlement Negotiations or Strategy Related to Litigation Expenditures • Mr. Earlywine stated they opened the public meeting at 12:00 p.m. and went into the Shade session and are now continuing the regular meeting. • Mr. Earlywine asked if there were any questions in relation to the litigation which the Board would like to take up. He was asked to explain the purpose of a Shade Session. • Mr. Earlywine explained the litigation against the contractors involved with the Phase work which resulted in a settlement and that piece was approved back in late August/September timeframe. Subsequent to that,the District filed a lawsuit against EB Mining who was involved in the work, but not subject to the settlement agreement. • A Shade Session was announced at the September meeting. • Mr. Earlywine explained the purpose of a Shade meeting. FIFTH ORDER OF BUSINESS Consideration of Matter Regarding Litigation • This was discussed during the closed Shade meeting. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the Minutes of September 16, 2019 • Mr. Koncar asked if there were any changes,corrections,deletions to the minutes. There being none, On MOTION by Mr. Cantwell and seconded by Mr. Omland with all in favor, the minutes of the September 16, 2019 meeting were approved. 5-0 B. Financials for September and October will be presented at the November meeting • Due to the transition period the financials were not available from SDS for September so financials for September and October will be presented at the November meeting. C. Consideration of Financial Audit Proposals • This was done some time ago, but the concern Mr. Koncar has, and he has discussed this with the District Attorney is under Chapter 218 there are some specific requirements on how the Board or any type of local government entity procure services for audits. Mr. 3 t b; t -1 E ?; October 21,2019 Quarry CDD Koncar suggested the Board authorize staff to go back and re-advertise the audit services but instead of an RFP to do a SOQ. • Under the statutory requirements,the Board will receive statements of qualification from qualified firms, rank the firms and then decide which one to negotiate. • Audit committee members, meeting date and time were selected and Mr. Koncar indicated this meeting will be posted in the newspaper. On MOTION by Mr. Omland and seconded by Mr. Schliep with all in favor, authorizing staff to advertise as a SOQ for audit services, appointing the Supervisors Cantwell, Flister and Schliep as the Audit Committee and post a meeting for 12:00 p.m. on November 18, 2019 for the Audit Committee to meet was approved. 5-0 D. Consideration of a Revised Spending Resolution 2020-01 • Item was removed from the agenda. E. Consideration of Resolution 2020-02, Registered Agent • This resolution is changing the registered agent as this is important for legal documents and notifications. On MOTION by Mr. Cantwell and seconded by Mr. Omland with all in favor, resolution 2020-02 authorizing changing the designed Registered Agent and Registered office of the District to Wesley Haber of Hopping, Green and Sams P.A. was adopted. 5-0 F. Campus Suite ADA Website Compliance • A proposal from Campus Suite is included in the agenda package. Campus Suite will create a new website. • Mr. Koncar made the recommendation to go with Campus Suite to create a new website for the District, as well as making all the documents ADA compliant and keeping those documents required under Florida Law. He will provide the list of the required items as stated by Florida Law at the next meeting. • Mr. Earlywine explained they are also trying to meet an insurance regulatory requirement. In order to provide insurance defense against these ADA lawsuits, the 4 16t1Ai October 21,2019 Quarry CDD insurance company is requiring the District meets certain standards, one of which is having the website reviewed and approved by one of these firms. It has to have a policy seal on it and periodically and quarterly monitored. If those three criterias are met, the insurance will continue to apply. • Discussion ensued regarding the Supervisors' notebook. Mr. Earlywine discussed items listed and will provide the Board the index so they can review this. Mr. Lopez's office has prepared a maintenance map to get started and he is hopeful to have all this information to the Board by December. • Further discussion ensued regarding the website. On MOTION by Mr. Omland and seconded by Mr. Cantwell with all in favor,the contract with Campus Suite for ADA compliance of the District website was approved. 5-0 • Mr. Koncar stated all contracts for the Boards' approval are subject to final review by District Counsel. Mr. Koncar stated the only additional thing, which other Districts have done, is include a 30-day or 60-day termination for convenience clause and Inframark will work with Mr. Earlywine to have this done. G. Update on Transition Issues • Transition items have been discussed earlier in the meeting, which were: o Website o Audit o Financials • Discussion ensued regarding the meeting schedule on the website. Mr. Koncar stated this advertisement is placed in the newspaper for the entire year for all the meeting dates in order to keep the costs down. However, by Statute, all meeting dates are to be posted on the website. H. FEMA Update • Mr. Omland provided an overview to the Board regarding the FEMA update. He shared his discussion with Mr.Tony Ettore on this matter and indicated he will provide an update on a monthly basis until this item is concluded. 5 1611f October 21,2019 Quarry CDD I. Presentation of Avid Xchange—Accounts Payable System • Ms. Paula Davis,the Accounts Payable's Manager provided a presentation and a handout on Avid Xchange. She explained the process of this accounts payable system. • She mentioned an email was sent to the Board members providing them access except for the Chair as he is providing approval. • Mr. Cingle expressed the importance of the items being coded to the appropriate account. For example, District Counsel does work on the Lakeshore, supervisor manual. This needs to be properly coded so that the Lakeshore cost is charged to the Lakeshore account. J. Ratification of Phase II Additional Expenditures • None. SEVENTH ORDER OF BUSINESS Attorney's Report • Mr. Earlywine's report is covered under other agenda discussions. EIGHTH ORDER OF BUSINESS Engineer's Report • Mr. Lopez presented his report to the Board. • Extensive discussion ensued regarding the change order credit and the dollar amount. The request was made to CPH from QE to make the phone call to see if his office is going to provide technical reasons why$60,000 is not the appropriate number versus$55,000 as a precursor to their Phase Ill vote. • Mr. Koncar discussed the claim request he received from a resident who resides close to construction. He reached out to the resident and asked that he provide receipts; one receipt was provided, but he was unable to open the other receipt. He will, however, work with Mr. Earlywine on this matter to bring it back to the Board at the next meeting. • Further discussion ensued regarding the credit from QE. On MOTION by Mr. Omland seconded by Mr. Cantwell with all in favor change order credit for Stone Lake and rock relocation for a total credit of$60,000 was approved. 5-0 6 1611 October 21,2019 Quarry CDD NINTH ORDER OF BUSINESS Old Business A. All Change Orders to Florida Evergreen • There were several classified emergency change orders issues for Florida Evergreen. The sod on the shorelines was revised. • The new sod necessitated sprinkler modification to ensure that the sod lived and in order to do that, they had to issue some emergency purchase orders to Florida Evergreen because they are the sprinkler maintenance group for Quarry. • There were new ones for Copper Rock and Copper Canyon but they would like the Board to authorize a purchase order to Florida Evergreen in the future of an unknown amount as it has not been estimated due to the time. • Marblestone was a unique situation, all the other sprinkler systems around Stone Lake belong to the QCA who has granted authority to the CDD. However, Marblestone has individual ownership of sprinklers, and emails were sent to all affected homeowners asking if they had any objections to the CDD taking responsibility for both installation and payment for the revisions required for those sprinkler systems and they have not received any objections. On MOTION by Mr. Omland seconded by Mr. Schliep with all in favor authorizing the change orders described for Florida Evergreen works in an amount not to exceed$5,000 was approved. 5-0 B. QE Marblestone Change Orders • The shoreline was redone which was dirt and sod. They realize the rock is not perfect and would like to improve this to make it perfect for those homes that were affected by the recent work. In order to do that they are doing what is called a rock relocation where an excavator is going to come in and place rocks better than what exists today and it is going to look a lot smoother and provide better protection. • The District has come to an agreement with QE and would like the Board to consider a change order for QE. 7 161 IA ? October 21,2019 Quarry CDD On MOTION by Mr.Omland seconded by Mr.Flister with all in favor authorizing the QE change orders for the rock relocation on Marblestone in the amount not to exceed $30,000 was approved. 5-0 C. Discussion on Change Order in General • Mr. Earlywine indicated there was a revised spending resolution that was prepared for the meeting but Mr. Koncar had stated at the beginning of the meeting this resolution was pulled. • Mr. Koncar stated after his discussion with the Chair it was the understanding of the attorney that this was already covered under the existing resolution so we did not need to make an amendment to it. • Mr. Earlywine stated the approval was already covered in the language of the revised spending resolution so he did not make a further change to that resolution, but he still thinks they need to approve this resolution. He continued to state back in the Spring the Board adopted a resolution that authorized the Chair to make certain expenditures. With that being said this is not typical or common for most Districts. Most Districts authorize the Manager to spend up to $5,000 and above that the Chair along with the Manager's approval, as well can go beyond that for emergencies and health safety welfare reasons. • Mr. Earlywine read resolution 2020-01 to the Board. On MOTION by Mr. Omland seconded by Mr. Cantwell with all in favor resolution 2020-01 the amended spending resolution authorizing the District Manager to make expenditures in the amount not to exceed $5,000 and the Chair to make expenditures with no limits for emergencies and health safety welfare reasons was adopted. 5-0 D. Discussion on Phase III Change Order • Mr. Cingle discussed the change orders. He discussed phase I, II and III. • The change order is in the amount of$1,057,400 to QE and Mr. Omland explained why Phase III is a change order not a RFP. • Mr. Cingle indicated this is going to be based on a unit cost concept. He continued on to say they are going to pursue a unit cost concept for Phase III which has the opportunity 8 16 % 1A ? October 21,2019 Quarry CDD to reduce our cost but it will require an extreme level of oversight. Further discussion ensued regarding this matter. I On MOTION by Mr.Omland seconded by Mr. Flister with all in favor I the change order for Phase III for QE in the amount of$1,057,400 was approved. 5-0 • There are two areas which have come up recently in the Phase III change order. There is an amount specified for work to be determined, it is approximately$150,000. It is not contingency, it is a little bit more defined than contingency, but nonetheless they do not have specific information on it so an amount was included in case they found some things and they have. Two items have cropped up and Mr. Cingle would like authority from the Board to pursue costing these items out for consideration under the$150,000 of work to be done potentially in Phase III by QE. The two areas are: o T-box side of hole number three. o Gaps in the seawall near Spinner Cove. • CPH has a design done and estimated cost is$3,000 to$4,000 total. Mr. Cingle would like to pursue this with QE and get this going. On MOTION by Mr. Schliep seconded by Mr. Cantwell with all in favor the QE change order for Phase III in the amount of$150,000 for potential negotiated services as an addendum on the tee box hole,number three and the gaps in the seawall at Spinner Cove was approved. 5-0 • These two jobs, Spinner Cove and wash-out area are within the scope of the$1,057,000 change order. There are additional change orders which Mr. Cingle would like the Board to consider for the execution of Phase III. • CPH will need a change order to perform construction management services at an enhanced level. CPH has exhausted their order on Phase II for the construction manager. 9 16 % 1A7 October 21,2019 Quarry CDD • Mr. Cingle stated they would inspect the docks. As an insurance policy, he would like an independent inspector to go around and inspect the docks, provide a report with a photograph of each dock that is inspected around Stone Lake. He has obtained a quote from J&M Docks who have done 90%of the docks in the Quarry and he would like the Board to consider a not to exceed amount of$10,000 based on a$250 a dock inspection and report generating a quote prepared by J & M for that work and this will be outside the$1,057,400. • Mr. Lopez was asked if he understood the scope of work for Phase III and when will they receive an estimate for that work. Mr. Lopez responded the cost will be the same amount as they did for the first phase. However,subject to a receipt of a formal proposal he will be okay with this. • Mr. Omland provided his input on this matter. On MOTION by Mr. Omland seconded by Mr. Cantwell with all in favor the QE change order for execution of Phase III for ECS quality management services, CPH change order for construction management services and engineering in the amount not to exceed $120,000, subject to a receipt of a formal proposal, and dock inspections from an independent contractor to obtain other proposals in the amount not to exceed $10,000 were approved. 5- 0 • Comments and discussion ensued regarding the docks. E. Discussion on Insurance Payments for Homeowners • Item was deferred to the November meeting. F. Approve Fieldstone Order to Florida Evergreen; Additional Homeowner Requests for Fieldstone and Ironstone • Mr. Cingle shared where they were with this project. Discussion ensued regarding the budget, reserves and the increase for fiscal 2020. • Discussion ensued regarding the poor drainage in Fieldstone. A study was done by CPH and a quote was received from Florida Evergreen for 1,000 feet of a new drain line to be added with additional drain boxes. 10 16 1 1A 7 October 21,2019 Quarry CDD On MOTION by Mr.Schliep seconded by Mr. Flister with all in favor Fieldstone drainage revision for $17,000 to be done by Florida Evergreen sometime in the next quarter and to be inspected by CPH was approved. 5-0 On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor to pursue drainage improvement design for Fieldstone in the amount of not to exceed$5,000 was approved. 5-0 G. Discussion on Maintenance Transition from QCA H. Discussion on Vendors to Quote for Lakes and Preserve Maintenance I. Discussion on Lake Weeds and Harvester • Items G, H, and I were discussed collectively. • Mr. Flister provided his comments regarding his work with the preserve committee. He attended a seminar run by the Cassa Group and one of the speakers was Elizabeth Quinter who is the Environmental Analyst for the Water District. He provided an overview of his discussion with Ms. Quinter. • Discussion ensued regarding the lake management and lake weeds. • Mr. Earlywine stated Mr. Flister has been working on the scope of service and explained how the logistics is going to work but feels it would be helpful to have Mr. Lopez review this from a technical standpoint. From a legal prospective there are a couple of different agreements Mr. Earlywine has been working on. Discussion ensued regarding the agreements,one being the one between QCA and the CDD which needs to be terminated. He has prepared a termination letter which goes into effect January 1, 2020. The other agreement that is out there is between the golf club and the CDD which is a cost-share of services. Further discussion ensued regarding this matter. J. Discussion on Repairs for Spinner Cove • Item was discussed earlier in the meeting. K. Discussion on my Visit with Ed Hubbard(Chairman of Heritage Bay CDD) • Mr. Cingle met with Ed Hubbard the Chairman of Heritage Bay CDD. They discussed the similarities of the Districts and what they can do to work together as a team. 11 6 % 1A7 October 21,2019 Quarry CDD • The question was asked about the differences in agenda between The Quarry and Heritage Bay. Mr. Koncar provided his feedback on this matter. L. Update Regarding CDD Supervisor Notebooks and Related Property Ownership Analysis and Maps • Mr. Earlywine will provide the latest index to the Board for their feedback. TENTH ORDER OF BUSINESS New Business • Discussion ensued regarding the ponds and lakes on the golf course. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in 1, favor appointing Mr. Schliep as the Liaison for the Golf Club was approved. 5-0 On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor appointing Mr. Flister as the Liaison for Preserve Maintenance, Lake Maintenance, Strategic Lake Planning and Strategic Asset Planning was approved. 5-0 • Mr.Cantwell questioned whether a motion had been taken on the termination of the CDD and QCA. The other document will be presented at the next Board meeting. On MOTION by Mr. Cantwell seconded by Mr. Omland with all in favor authorizing staff to send out the termination notice to the QCA was approved. ELEVENTH ORDER OF BUSINESS Supervisor Requests • None. TWELFTH ORDER OF BUSINESS Audience Comments • None. 12 16 11A 7 October 21,2019 Quarry CDD THIRTEENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Omland seconded by Mr. Cantwell with all in favor the meeting adjourned. 5-0 Secretary/Assistant Secretary C airperso /Vice-Cha' person 13 1611A8 VERONA WALK COMMUNITY DEVELOPMENT DISTRICT c/o Special District Services, Inc. 2501 Burns Road, Suite A Palm Beach Gardens, Florida 33410 (561)630-4922 Fax: (561) 630-4923 September 25, 2019 VIA CERTIFIED MAIL— RETURN RECEIPT REQUESTED Clerk of the Circuit Court Collier County Courthouse 3315 Tamiami Trail East Naples, Florida 34112-5324 Re: Verona Walk Community Development District To Whom It May Concern: Pursuant to Florida law, enclosed please find the Fiscal Year 2019/2020 Regular Meeting Schedule for the Verona Walk Community Development District, as will be published in the Naples Daily News. If you have any questions and/or comments,please do not hesitate to contact our office. Sincerely, SPECIAL DISTRICT SERVICES,INC. Laura J. Arc Enclosure 1611A8 VERONA WALK COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Verona Walk Community Development District will hold Regular Meetings at 10:00 a.m. in the Town Center at Verona Walk located at 8090 Sorrento Lane,Naples,Florida 34114,on the following dates: October 17,2019 November 21,2019 December 19,2019 January 16,2020 February 20,2020 March 19,2020 April 16,2020 May 21,2020 June 18,2020 July 16,2020 August 20,2020 September 17,2020 The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District's website or by contacting the District Manager at (239) 444-5790 and/or toll free at 1-877-737-4922 prior to the date of the particular meeting. From time to time one or more Supervisors may participate by telephone; therefore, at the location of these meetings there will be a speaker telephone present so that interested persons can attend the meetings at the above location and be fully informed of the discussions taking place either in person or by telephone communication. Said meetings may be continued as found necessary to a date and time certain as stated on the record. If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at (239)444-5790 and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting. Meetings may be cancelled from time to time without advertised notice. VERONA WALK COMMUNITY DEVELOPMENT DISTRICT www.veronawalkcdd.org PUBLISH: NAPLES DAILY NEWS VX/XX/19 9 WINDING CYPRESS COMMUNITY DEVELOPMENT DISTRICT 16 1 A do Special District Services, Inc. 2501 Burns Road, Suite A Palm Beach Gardens,Florida 33410 (561)630-4922 Fax: (561)630-4923 September 25, 2019 VIA CERTIFIED MAIL— RETURN RECEIPT REQUESTED Clerk of the Circuit Court Collier County Courthouse 3315 Tamiami Trail East,#102 Naples,Florida 34112-5324 Re: Winding Cypress Community Development District To Whom It May Concern: Pursuant to Florida law, enclosed please fmd a copy of the Fiscal Year 2019/2020 Regular Meeting Schedule for the Winding Cypress Community Development District, as published in the Naples Daily News on September 20, 2019. If you have any questions or comments,please contact our office. Sincerely, SPECIAL DISTRICT SERVICES,INC. Laura J. rcher Enclosure 1 6 1 1 A 9 WINDING CYPRESS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Winding Cypress Community Development District will hold Regular Meetings in the Clubhouse at Winding Cypress located at 7180 Winding Cypress Drive, Naples, Florida 34114 at 1:00 p.m. on the following dates: October 1,2019 November 5,2019 December 3,2019 January 7,2020 February 4,2020 March 3,2020 April 7,2020 May 5,2020 June 2, 2020 July 7,2020 August 4, 2020 September 1,2020 The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District's website or by contacting the District Manager at 561-630-4922 and/or toll free at 1-877-737-4922 prior to the date of the particular meeting. From time to time one or two Supervisors may participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place. Said meeting(s)may be continued as found necessary to a time and place specified on the record. If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at 561-630-4922 and/or toll free at 1-877-737-4922 at least seven(7)days prior to the date of the particular meeting. Meetings may be cancelled from time to time without advertised notice. WINDING CYPRESS COMMUNITY DEVELOPMENT DISTRICT www.windingcypresscdd.org PUBLISH: NAPLES DAILY NEWS 09/20/19 COLLIER PARK OF COMMERCE 16 11 w 1 OWNERS ASSN INC 4851 Tamiami Trl N Ste 400 Naples,FL 34103 0/04 2 oz 07.0.0 SMI-92793 CS 97 002470 02373E COLLIER COUNTY SEnTRY CIO COLLIER CTY ACCT PAY/3299 TAMIAMI TRL E ST 700 �""""VTEN ` NAPLES FL 34112 61181 COLLIER PARK OF COMMERCE OWNERS ASSOCIATION, INC. BUDGET MEETING October 30, 2019 Meeting: A Budget Meeting of the Association's Board of Directors will be held on Wednesday, October 30, 2019, at 10:00 a.m., in the Sentry Management Conference Room, 4851 Tamiami Trail North, Suite 400, Naples, Florida 34103. Purpose: The purpose of this meeting will be to discuss and approve the proposed budget and assessment for the year ending December 31, 2020. A copy of the proposed budget is enclosed for your information and review. Additional After the budget has been approved, Sentry Management will mail Information: payment coupons and return envelopes for your use in remitting your assessment payment. Remember...all checks must be made payable to COLLIER PARK OF COMMERCE OWNERS ASSOCIATION, INC. Questions: For additional information, please contact your association's community manager: Name: Ted Marescot Phone: 239-593-1233 ext. 59705 tmarescot@sentrymgt.com Enclosures: Agenda Proposed Budget 97 002470 161181 fre Board of Directors Meeting Agenda Collier Park Commerce Budget Adoption Location: SENTRY MANAGEMENT CONFERENCE ROOM 4851 TAMIAMI TRAIL N, SUITE 400 NAPLES FLORIDA, 34103 Date: October 30th- 2019 Time: 10:00 am Agenda details: I. Call to order. II. Proof of Notice-The proof of notice for the Board Meeting was posted and mailed in accordance with the requirements of the Florida statutes. III. Establish a Quorum. IV. Approval of Prior Meeting Minutes. V. Report of Officers. VI. Old Business: VII. New Business: 2020 Budget Adoption. VIII. Review&Approval of modification forms if any. IX. Owner Questions&Comments: X. Set Next Meeting Date-TBD XI. Adjournment. i 1 6 1 1B 1 \� Cl) N0\ § CZ 0 1 R 2 K 000000 C(N k §G Co Co - 3- M , ") 0.U ! 0 z & & k 4u 2 2U) (N \ � NCo N f� \ S E J /§ § § ,- m 0 <§ n g o mmeomm o \ 0. \ \ \\ \� § 2N COO) [ o 2 «� Co - Ni _ w w # b2 X22 & � ` ` a Ce f I- iii[ , , , . 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Assessment fee schedule January 1 -December 31,2020 Total Square Monthly Cust# 43,560 sq ft in an acre Feet Acres Oper&Resv 02706S 1 Quest Educational Foundation 46,177 1.06 $ 92.44 2706 Horseshoe Drive South 03173S 2 GGB Industries Inc 24,832 0.57 $ 49.71 3173 Horseshoe Drive South 03185S 3 Advanced Software Products 24,832 0.57 $ 49.71 3185 Horseshoe Drive South 03073S 4 GEMC 2005-C4 Naples Complex LLC 203,435 4.67 $ 407.25 3073 Horsehoe Drive South 02975S 5 Helios Colliers LLC 119,797 2.75 $ 239.82 2975 Horseshoe Drive South 02887S 6 Collier County 107,165 2.46 $ 214.53 2887 Horseshoe Drive South 02827S 7 Collier County 71,878 1.65 $ 143.89 2827 Horseshoe Drive South 02805S 8 Horseshoe Park Holding LLC 71,878 1.65 $ 143.89 2783 Horseshoe Drive South 02705S 9 Horseshoe Square Condo Assn 71,878 1.65 $ 143.89 2805 Horseshoe Drive South 02685S 10 Horseshoe Square A Condominium 71,878 1.65 $ 143.89 2685 Horseshoe Drive South 02629S 11 Florida Conference Association 98,016 2.25 $ 196.22 2629 Horseshoe Drive South 02373E 12 Collier County 169,458 3.89 $ 339.23 2373 Horseshoe Drive East 02700N 14 East Naples Fire Control 71,878 1.65 $ 143.89 2700 Horseshoe Drive North 02780S 15 Suncoast Schools 86,252 1.98 $ 172.67 2728 Horseshoe Drive North 03228S 16 Seminole Tribe of Florida Inc 50,097 1.15 $ 100.29 3228 Horseshoe Drive South i611B1 COLLIER PARK OF COMMERCE OWNERS' ASSOCIATION INC. Assessment fee schedule January 1 -December 31,2020 Total Square Monthly 43,560 sq ft in an acre Feet Acres Oper&Resv 02654S 33 PAS Holdings LLC 21,781 0.5 $ 43.60 2654 Horseshoe Drive South 02682S 34 Windmill Creek Adademy LLC 30,057 0.69 $ 60.17 2682 Horseshoe Drive South 002705 35 Papenfuss, Erik 42,257 0.97 $ 84.59 2700 Horseshoe Court South 02500E 36 Gordon Drive Ltd 199,951 4.59 $ 400.28 2500 Horsehose Drive East 02494E 37 Gordon Drive Ltd 128,946 2.96 $ 258.13 2494 Horseshoe Drive East 02300N 38 Gordon Drive Ltc 132,866 3.05 $ 265.98 2300 Horseshoe Drive North OCOMM2 39 Lund/CPOC Dev Co LLC 46,968 1.07 $ 94.02 Tract 2 OCOMM3 40 Clean Machine Holdings 59,559 1.37 $ 119.23 894 Airport Rd N. 02660N 13A South Florida Water Management 36,155 0.83 $ 72.38 2660 Horseshoe Drive North 02670N 13B Horseshoe Commons Condo Assoc 36,155 0.83 $ 72.38 2670 Horseshoe Drive North OCOMM4 3073 Horseshoe Drive 38,754 0.89 $ 77.58 Tract 4 OCOMM5 3073 Horseshoe Drive 41,558 0.96 $ 83.19 Tract 5 OCOMM6 3073 Horseshoe Drive 70,894 1.63 $ 141.92 Tract 6 OCOMM7 3073 Horseshoe Drive 57,017 1.31 $ 114.14 Tract 7 $ 7,304.00 Total Square Feet 3,648,578 $ 87,648.00 Fee per Square Foot 0.024023 1 6 1 1 B 2 �NIIIIPJ h1N rCIs..: rccll,r 2018-2019 Wildfire Protection Annual Report Caloosahatchee Forestry Center—Collier County PSSF March 20191 As required by the Florida Forest Service(FFS),an annual report is submitted each year to review the work undertaken by the Service during the past fiscal year. Currently,Collier County is assessed$27,477.66 for fire protection of 392,538 acres. The following is a breakdown of the 'Service's activities for July 1,2018 to June 30,2019. iiii20 2018-2019 Fire Season The 2018-2019 fire season was slow and not a very active.This occurred from a wetter than nor- mal summer in 2018 and consistent winter rainfall.That being said,this has extended the growing season of our fine fuels,which could lead to a more active season this year.The Florida Forest Service(FFS)responded to 27 fires that burned 53.1 acres,compared to 59 fires that burned Did You Know: 40,135 acres last year.Lightning did cause a large number of fires this past year,which is normal. It does not require a large fire for many structures to be threatened.Continued focus on defensible • Wildfires in the state space,personal preparedness,along with quick suppression action will continue.The continued of Florida totaled training and emphasis on mutli-agency incident command continues to pay off,especially with 1,431 fires and large fires,to manage the incidents safely and to minimize losses. burned 64,118 acres. Fire causes remained similar to Cause* Fires % Acres % current 10 year trends. • Florida is the light- Campfire 1 3.7 0.1 0.19 ping capitol of • 48%by lightning; Debris Burn—Nonauth- 2 7.4 1.3 2.45 North America. Yard Trash • 18%caused by Incendiary Debris Burn--auth-- • Florida's wildfire 1 3.7 10 18.83 - season is year- • 7%caused by Yard Trash Piles round with a peak Debris Burn—Nonauth- 1 3.7 0.1 0.19 in fire activity dur- o Piles r 7%of fires were caused by g the dr} months factors that could not be Incendiary 5 18.5 4.0 7.53 r-- t It March through determined(lack of witness- 11`' es or physical signs). Lightning 13 48.1 24.8 46.7 W — Miscellaneous --Power a - cc"g *small causes not shown Lines 2 7.4 0.8 1.51 WSt LU a i V 0Unknown 2 7.4 12.0 22.60 CC � �District 17 key Total 27 53.1 Personnel: Cooperative Instruction: Fire and Land Management Education iSean Allen. The Caloosahatchee Forestry events to the annual Aviation Center Manager Center works to maintain an Safety and Customer Service aggressive and diverse offer- Briefing at Page Field Air- 7111/4fri(239)690-8019 ing of National Wildfire Co- port. #" , s Jeff Pilotto, ordinating Group(NWCG) -4 :,.. ... courses and other fire educa- Two certified pile burning Ops tions courses. classes were held in Immoka- O s Administrator lee at OF-IFAS in July of (239)690-8020 During the 2018-2019 2018 and February of 2019. timeframe,there were 12 Over 100 pile burners attend- Thomas Gonzalez, courses offered for 182 stu- ed to learn better burning dents. Classes ranged from an practices,attain their pile Fire students conduct a field Forest Area Supervisor introduction to wildland fire burner certification and safely training session to construct (239)229-0144 behavior and firefighting, manage agricultural and de- fireline. multi-agency field training velopment debris burns. 16118 a ti 2018-2019 Wildfire Protection Annual Report Page 2 x *„1Reducing the Risk of Wildfires: Mitigation Before the Fire • - Wildfire mitigation continues time and money spent on con- spond to fires and to keep the to be a big part of wildland ducting wildland fire mitiga- fires that do occur as small as fire operations in Collier tion work prior to wildfire possible. FFS Festival in the County. occurrence pays off over 10 to Highlights include: 1 or higher. Woods held at PSSF. A full time wildfire mitigation specialist works to promote During the 2018-2019 fiscal • 50 acres mechanically mitigation and prevention year,the Florida Forest Ser- treated. projects and community ca- vice continued to focus on pacity building. Wildfire mit- maintaining the fuel break • Continued assessment of igation is any work to reduce corridors in the Golden Gate corridors for maintenance wildfire risk done by pre- Estates established in the past needs with the regional scribed burning,mechanical five years. The 45 to70'wide wildfire mitigation team treatments such as grinding fuel breaks and larger roller conducting 40 acres of and chopping,and education chopped areas provide pre- grinding and roller chop- efforts through the Firewise planned strips where fire ac- ping. iand"Ready, Set,Go”pro- tivity will be less extreme grams. Study after study con- allowing for emergency re- tinues to demonstrate that the sources to more quickly re- . i Maintaining Wildfire Staffing and Emergency Preparedness In Collier County,personnel suppression includes: • Various support and for wildland firefighting are maintenance trucks; composed of: 1I forest rang- • 7 medium tractor-plow ers;3 senior rangers,and 1 units on transports; • Fixed wing aircraft pilot NW Forest Area Supervisor. flew for 64 hours for • 2 heavy dozers with frac transport,patrol,and fire The annual total salary of tor-trailers; operations. $508,924.00 for all personnel in Collier County. Expenses • 3 type VI wildland en- for operations totaled gines; ' ' - $104,560.00 ".4‘. • 2 swamp buggies `` Equipment for wildland fire 1 Cooperative Fire Program: Leadership,Capacity Building and Prevention rt The Caloosahatchee Forestry • Attendance at regularly scheduled Collier County Fire Center continues to provide a Chief's meetings °'I supportive role to both Inde- • 2W Wildfire pendent and dependent fire • Loaning of Federal Excess Equipment to 4 fire districts Wildfire districts in Collier County to and departments such as generators and military trucks; - Protection Annual support wildland fire opera- ' Report tions and other emergency • Support to wildland fire management command ops; response capabilities. • Made contact with over people at events in Colli- Highlights in this area in- er County. Events were held at schools,festivals, in their 4 elude: backyard,or on their farm/job site with information on safe outdoor burning information or wildfire preparedness. 1611B2 Florida Forest Service- Caloosahatchee Forestry Center The Florida Forest Service's mission is to: 10941 Palm Beach Blvd. . Suppress wildland fires and provide enforcement of Fort Myers,FL 33905 Florida outdoor burning laws; • Prevent wildfires through education and mitigation activities; KF L O R I D A • Provide technical forestry advice to all landowners in 1 ` ' urban and rural areas; • Manage state forest lands for multiple uses including recreation,forest products, water quality,and wildlife habitat. (WWW.FDACS.gov Authorizations: Meeting Legal Requirements for Safe Burning and Enforcement In the fiscal year for 2018-2019,the Caloosahatchee Forestry Cen- ter authorized 1074 burns in Collier County. The burns ranged Auth. from agricultural range/pasture management to ecological restora- Burn Type Fires Acres Piles tion and forest management to land clearing. Outdoor burning and Agricultural--Pasture 44 6311 10 forest fire laws are enforced through F.S.590,Chapter 5 I-2,and g Chapter 62-256.Burners requesting an authorization must call into Agricultural--Range man- our dispatch office and provide information on burn location,mate- rialagement 188 125 920 to burn,contact information,and pass a smoke screening test Agriculture--Citrus 447 0 1084 for smoke sensitive features(schools,hospitals,etc.).Coordination of the bums also occurs with the local fire district(s). Land clearing--Non- residential--With ACI 7 0 26 Highlights are as follows: Land clearing--Non- • 4 Notices of Violation were issued for infractions: residential--Without ACI 198 0 557 Land clearing-- • 33%of authorizations were for land clearing burns without an Residential--Without ACI 114 0 401 Air Curtain Incinerator; Silvicultural--Ecological 37 36376 0 • 48%of authorizations were for pile burning associated with Silvicultural--Hazard re- moval 38 40230 1 citrus management; Silvicultural--Wildlife 1 1 0 • 20%of authorizations were for agricultural range and pasture management. Total 1075 83043 3000 • Over 83,000 acres were burned through broadcast burning. ► ,,;N 16 11B 3 COLLIER COUNTY FLORIDA y>'•-- REQUEST FOR LEGAL ADVERTISING OF PUBLIC HEARINGS • - •'_ , . F< To: Clerk to the Board: fjlo ` Normal Legal Advertisement ® Other: (Display Adv., location,etc.) ********************************************************************************************************** Originating Dept/Div: Bayshore Gateway CRA Person: Tami Scott Date: 11/13/19 Petition No. (If none, give brief description): Solicitation to Bid on Fire Suppression Grant Project Petitioner: (Name&Address): Bayshore Community Redevelopment Agency 3570 Bayshore Dr unit 102 Naples, Fl 34112 Name&Address of any person(s)to be notified by Clerk's Office: (If more space is needed,attach separate sheet) Hearing before: BCC BZA X Other- Legal Notice Advertisement for Invitation to bid#20-7684—Thomasson Drive Beautification Project Requested Hearing date: (Based on advertisement appearing at least 10 days before hearing.) Newspaper(s)to be used: (Complete only if important): To appear in NDN X Naples Daily News ❑ Other ❑ Legally Required Proposed Text: (Include legal description&common location& Size): Companion petition(s), if any&proposed hearing date:N/A Does Petition Fee include advertising cost? ® Yes ❑ No If Yes,what account should be charged for advertising costs: Please charge to PO 4500197985 Reviewed by: Tami Scott Date 11/13/19 Division Administrator or Designee List Attachments: (1)Legal Ad Notice and Memo DISTRIBUTION INSTRUCTIONS A. For hearings before BCC or BZA: Initiating person to complete one copy and obtain Division Head approval before submitting to County Administrator. Note: If legal document is involved,be sure that any necessary legal review,or request for same,is submitted to County Attorney before submitting to County Administrator. The Administrator's office will distribute copies: ❑ County Manager agenda file: to ® Requesting Division ® Original-Clerk's Office B. Other hearings: Initiating Division head to approve and submit original to Clerk's Office,retaining a copy for file. *********************************************************************************************************** FOR CLERK'S OFFICE USE 0 Y: Date Received: Date of Public hearing: IQ v I I Date Advertised: L I S L/ 1611B3 Teresa L. Cannon From: GarciaShirley <Shirley.Garcia@colliercountyfl.gov> Sent: Wednesday, November 13, 2019 1:53 PM To: Minutes and Records Subject: FW: Could we get this in tomorrows paper? Attachments: NDN Legal Ads PO 4500197985.pdf; Legal Ad Request.docx; 20-7684 Legal Notice Ad Text and Memo-Thomasson Dr. Final.docx Please put this in ASAP, How do I get this in Tomorrow or Friday? From: GarciaShirley<Shirley.Garcia@colliercountyfl.gov> Sent:Wednesday, November 13, 2019 1:35 PM To: Martha S. Vergara <Martha.Vergara@collierclerk.com> Cc:Ann P.Jennejohn <Ann.Jenneiohn@collierclerk.com> Subject:Could we get this in tomorrows paper? Martha: So sorry to rush but can this go into tomorrows paper please? Thank you, Shirley Garcia PLEASE NOTE—The Bayshore CRA office has a new address and phone number. Bayshore Gateway Triangle Community Redevelopment Agency Bayshore Beautification MSTU Haldeman Creek MSTU www.bayshorecra.com 3299 Tamiami Trl E, Unit 103, Naples, FL 34112 *239-252-8844 New Office Number* 239-778-6585 (cell phone) xer thatUS81IG44 Gscoatwv'. COLDER COUNTY 7 v J'am,SINCE`�� P .,t.y.(..�.r as IIw.(6P/R A.IW ANNru d.r....1..I ILLiI A nslTall 51111- bilD "HOW ARE WE DOING?" Please CLICK HERE to fill out a CUSTOMER SURVEY. We appreciate your feedback! Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. 1 16118 3 Send all Invoices to: Collier County Board of County Commissioners 1.1,�/ Collier County Board of County Commissioners Procurement Services Division L 'r Attn:Accounts Payable Phone:239-252-8407 3299 Tamiami Trl E Ste 700 Fax: 239-732-0844Naples FL 34112-5749 Tax Exempt:85-8015966531C-1 of;S` OR email to:bccapclerk@collierclerk.com Purchase Order number must appear on all related correspondence,shipping papers and invoices: Vendor# 125362 Purchase order SCRIPPS NP OPERATING LLC PO Number 4500197985 Date 10/01/2019 NAPLES DAILY NEWS 1100 IMMOKALEE RD Contact Person Comm Redev Agency NAPLES FL 34110 Telephone 239-643-1115 Please deliver to: BAYSHORE GATEWAY TRIANGLE CRA Delivery Date: 02/28/2020 3570 BAYSHORE DR, UNIT 102 NAPLES FL 34112 Terms of Payment Net 30 Days Item Material Description Order Qty Unit Price Per Unit Net Value 00010 CON LEGAL ADS 2,000 EA 1.00 2,000.00 Legal&Non-Legal Advertisements 19-7576-WV;BCC APPVL 2/26/19;ITEM#16.E.4 Total net value excl.tax USD 2,000.00 VENDOR Terms and Conditions The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: https://www.colliercountyfl.gov/home/showdocument?id=74077,including delivery and payment terms.Further the VENDOR agrees to: 1. Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and specifications listed above. 2. Notify department Immediately if order fulfillment cannot occur as specified. 3. Send all invoices to: Collier County Board of County Commissioners Attn:Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to:bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: Edward F.Coyman Jr,Director,Procurement Services Division Printed 10/01/2019 @ 16:06:53 163-162525-649100 Page 1 of 1 161183 Date: November 6, 2019 From: Sue Zimmerman, Procurement Services To: Tami Scott, Project Manager; Debrah Forester, Division Director-CRA; Jennifer Reynolds, Fiscal Tech RE: ITB Solicitation #20-7684 —THOMASSON DRIVE BEAUTIFICATION PROJECT -Advertising Legal Notice Advertisement for Invitation to bid #20-7684—Thomasson Drive Beautification Project is to be posted in the Naples Daily News for publication on November 14, 2019. Text for Advertisement as follows: Collier County hereby advertises on November 14, 2019 Bid No. 20-7684 for the construction of the Thomasson Drive Beautification Project located in Collier County, Florida, for sealed bids to be received no later than December 17, 2019 at 3:00 p.m. local time. A non-mandatory pre-bid meeting will be held on November 26, 2019 at 10:00 a.m. at Procurement Services, Conf. Rm A, 3295 Tamiami Trail E., Bldg. C2, Naples, FL 34112. Prospective bidders must register on https://www.bidsync.com/bidsync-cas/ by clicking on Vendor Registration. Once registered, interested parties may obtain a complete set of documents at: https://www.bidsync.com/bidsync-cas/ Solicitation Process Overview—(may be subject to change) Solicitation Posting: Thursday, November 14, 2019 NON-MANDATORY Pre-Bid Meeting: Tuesday November 26, 2019 @ 10:00 AM at Procurement Services, Conf Rm A, 3295 Tamiami Trail E, Bldg. C2, Naples, FL 34112 NO Site Visit required. Last Day for Questions: Friday, December 6, 2019 at 5:00 pm Questions answered by: Tuesday December 10, 2019 by 5:00 pm Bids Due: Tuesday December 17, 2019 no later than 3:00 PM Please mark your calendars accordingly. Please note: All contact and communication between potential bidders on this project is to be directed to the Procurement Strategist for the duration of the solicitation —from issuance of the solicitation to the execution of the final contract/cancellation of solicitation. This policy ensures proper communication channels and preserves the integrity and transparency of the solicitation process. Reference Section 7.3.0 of the Procurement Manual. Please advise your team and design professionals of this requirement. l611B3 Corporate Acct #125362 Account #068839 November 13, 2019 Attn: Legals Naples News Media Group 1100 Immokalee Road Naples, Florida 34110 Re: CRA Invitation to Bid #20-7684 — Thomasson Drive Beautification Project Dear Legals: Please advertise the above referenced notice on Friday, November 15, 2019 and kindly send the Affidavit of Publication, together with charges involved, to this office. Thank you. Sincerely, Teresa Cannon, Deputy Clerk P.O. #4500197985 i611B3 Collier County hereby advertises on November 14, 2019 Bid No. 20-7684 for the construction of the Thomasson Drive Beautification Project located in Collier County, Florida, for sealed bids to be received no later than December 17, 2019 at 3:00 p.m. local time. A non-mandatory pre-bid meeting will be held on November 26, 2019 at 10:00 a.m. at Procurement Services, Conf. Rm A, 3295 Tamiami Trail E., Bldg. C2, Naples, FL 34112. Prospective bidders must register on https://www.bidsync.com/bidsync-cas/ by clicking on Vendor Registration. Once registered, interested parties may obtain a complete set of documents at: https://www.bidsync.com/bidsync-cas/ 161183 Teresa L. Cannon From: Teresa L. Cannon Sent: Wednesday, November 13, 2019 2:14 PM To: Naples Daily News Legals Subject: CRA - Thomasson Drive Beautification Project Attachments: CRA Thomasson Drive Beautification Project.doc; CRA - Thomasson Drive Beautification Project.doc Legals, Please advertising the attached Legal ad on Friday, November 15, 2019. Thanks Teresa Cannon BMR Senior Clerk II toltoH ?). Office: 239-252-8411 `.N.` 4\ Fax: 239-252-8408 Teresa.Cannon@CollierClerk.com Office of the Clerk of the Circuit Court &Comptroller of Collier County ,� jos. 3299 Tamiami Trail E,Suite#401 kt0K,n.`� Naples, FL 34112-5746 www.CollierClerk.com 1 1611B 3 Teresa L. Cannon From: GRSC-West-Legals mbx <GRSC-West-Legals@gannett.com> Sent: Wednesday, November 13, 2019 2:14 PM To: Teresa L. Cannon Subject: Thank you For Your Email External Message: Please use caution when opening attachments, clicking links, or replying to this message. Thank you for contacting the legal department. This is a general response to inform you that your email has been received. All Legal Notices will be processed for desired publication date if received by the correct deadline time. Office Hours: Monday-Friday, 8:00 AM - 5:00 PM CST Thank you, Legal Notice Department 1 161183 Teresa L. Cannon From: GRSC-West-Legals mbx <GRSC-West-Legals@gannett.com> Sent: Wednesday, November 13, 2019 2:52 PM To: Teresa L. Cannon Subject: RE: 3900857 CRA - Thomasson Drive Beautification Project Attachments: OrderConf.pdf External Message: Please use caution when opening attachments, clicking links, or replying to this message. Hi Teresa, Attached is an order confirmation and proof for your review.The ad is scheduled to run in the Naples Daily News on November 15, 2019.The total cost is$91.00. An affidavit will be mailed to you following the final run date of the ad.Any changes are needed by 2:00 pm EST on November 14tH Thank you, Derek Lindberg Public Notice Representative Naples Daily News I LOCALiQ PART OF THE USA TODAY NETWORK Office: 239-263-4700 option 3 www.naplesnews.com From:Teresa L. Cannon <Teresa.Cannon@collierclerk.com> Sent: Wednesday, November 13, 2019 1:14 PM To: NDN-Legals<legals@naplesnews.com> Subject: 3900857 CRA-Thomasson Drive Beautification Project Legals, Please advertising the attached Legal ad on Friday, November 15, 2019. Thanks Teresa Cannon BMR Senior Clerk II << � cie,,, Office: 239-252-8411 4`% Fax: 239-252-8408 Teresa.Cannon@CollierClerk.com Office of the Clerk of the Circuit Court Z. • &Comptroller of Collier County ,'y, oc, 3299 Tamiami Trail E,Suite#401 k<<».0'` Naples, FL 34112-5746 www.CollierClerk.com 1 16I1B 3 ;4' 3 `Ill PART OF THE USA TODAY NETWORK BAYSHORE GATEWAY CRA 3570 BAYSHORE DR STE 102 NAPLES FL 34112- Account AD# Net Amount Tax Amount Total Amount Payment Method Payment Amount Amount Due 1303791 0003900857 $91.00 $0.00 $91.00 Invoice $0.00 $91.00 Sales Rep: dlindberg Order Taker: dlindberg Order Created 11/13/2019 Product #Ins Start Date End Date NDN-Naples Daily News 1 11/15/2019 11/15/2019 NDN-naplesnews.com 1 11/15/2019 11/15/2019 *ALL TRANSACTIONS CONSIDERED PAID IN FULL UPON CLEARANCE OF FINANCIAL INSTITUTION Text of Ad: 11/13/2019 Collier County hereby adver- tises on November 14, 2019 Bid No. 20-7684 for the con- struction of the Thomasson Drive Beautification Project lo- cated in Collier County, Flori- da, for sealed bids to be re- ceived no later than Decem- ber 17,2019 at 3:00 p.m. local time. A non-mandatory p- re-bid meeting will be held on November 26, 2019 at 10:00 a.m. at Procurement Services, Conf. Rm A, 3295 Tamiami Trail E., Bldg. C2, Naples, FL 34112. Prospective bidders must register on https://www. bidsync.com/bidsync-cas/ by clicking on Vendor Registra- tion. Once registered, inter- ested parties may obtain a complete set of documents at: https://www.bidsync.com/bids ync-cas/ Pub Date: Nov 15, 2019 #3900857 16118 3 Teresa L. Cannon To: ScottTami Subject: FW: 3900857 CRA - Thomasson Drive Beautification Project Attachments: OrderConf.pdf Please review Teresa Cannon BMR Senior Clerk II 0:01.<oc,Rr< Office: 239-252-8411 (o Fax: 239-252-8408 73 Teresa.Cannon@CollierClerk.com CL r- Office of the Clerk of the Circuit Court &Comptroller of Collier County e, ��� 3299 Tamiami Trail E, Suite#401 ,„ orNi-s•`. Naples, FL 34112-5746 www.CollierClerk.com From: GRSC-West-Legals mbx<GRSC-West-Legals@gannett.com> Sent: Wednesday, November 13, 2019 2:52 PM To:Teresa L. Cannon <Teresa.Cannon@collierclerk.com> Subject: RE: 3900857 CRA-Thomasson Drive Beautification Project External Message: Please use caution when opening attachments, clicking links, or replying to this message. Hi Teresa, Attached is an order confirmation and proof for your review.The ad is scheduled to run in the Naples Daily News on November 15, 2019.The total cost is$91.00. An affidavit will be mailed to you following the final run date of the ad. Any changes are needed by 2:00 pm EST on November 14th Thank you, Derek Lindberg Public Notice Representative Naples Daily News I LOCALiQ PART OF THE USA TODAY NETWORK Office: 239-263-4700 option 3 www.naplesnews.com From:Teresa L. Cannon <Teresa.Cannon@collierclerk.com> Sent: Wednesday, November 13, 2019 1:14 PM 1 To: NDN-Legals<legals@naplesnews.com> b 11 B 3 Subject: 3900857 CRA-Thomasson Drive Beautification Project Legals, Please advertising the attached Legal ad on Friday, November 15, 2019. Thanks Teresa Cannon BMR Senior Clerk II , Office: 239-252-8411 `µ Fax: 239-252-8408 Teresa.Cannon@CollierClerk.com Office of the Clerk of the Circuit Court &Comptroller of Collier County a.� 3299 Tamiami Trail E,Suite#401 ,• Naples, FL 34112-5746 www.Col lierClerk.com Please visit us on the web at htto://protect-us.mimecast.com/s/vu-sCORoWVSG3p3AMu22J1u?domain=collierclerk.com This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not be used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient,you must not copy,distribute or take any action induced by or in reliance on information contained in this message. Unless expressly stated,opinions in this message are those of the individual sender and not of the Office of the Clerk of the Circuit Court of Collier County. If you have received this communication in error, please notify the Clerk's Office by emailing helpdeskCalcollierclerk.com quoting the sender and delete the message and any attached documents.The Collier County Clerk's Office accepts no liability or responsibility for any onward transmission or use of emails and attachments having left the CollierClerk.com domain. Under Florida Law,e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity. Instead,contact this office by telephone or in writing. 2 1611B 3 Teresa L. Cannon From: ScottTami <Tami.Scott@colliercountyfl.gov> Sent: Thursday, November 14, 2019 8:15 AM To: Teresa L. Cannon Cc: ZimmermanSue Subject: RE: 3900857 CRA - Thomasson Drive Beautification Project Hi Teresa, The advert is go to for Friday. Thank you Best regards Tami 252-8845 From:Teresa L. Cannon <Teresa.Cannon@collierclerk.com> Sent:Thursday, November 14, 2019 7:42 AM To:ScottTami<Tami.Scott@colliercountyfl.gov> Subject: FW: 3900857 CRA-Thomasson Drive Beautification Project EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. I'll need you ok on this as soon as possible, NDN will not run it without my ok that its good to run. I will be in meetings most of the morning, don't want to miss the deadline. Teresa Cannon BMR Senior Clerk II n< ti, Office: 239-252-8411 ���c •.,� Fax: 239-252-8408 Teresa.Cannon@CollierClerk.com rX Office of the Clerk of the Circuit Court &Comptroller of Collier County c'7 3299 Tamiami Trail E,Suite#401 Naples, FL 34112-5746 www.CollierClerk.com From:Teresa L. Cannon Sent:Wednesday, November 13, 2019 2:54 PM To:ScottTami <Tami.Scott@colliercountyfl.Rov> Subject: FW: 3900857 CRA-Thomasson Drive Beautification Project 1 16118 3 Teresa L. Cannon To: GRSC-West-Legals mbx Subject: RE: 3900857 CRA - Thomasson Drive Beautification Project Legals, Proof for Ad #3900857 looks good, OK to run. Thanks Teresa Cannon BMR Senior Clerk II <oc:R,. Office: 239-252-8411 Fax: 239-252-8408 Teresa.Cannon@CollierClerk.com Office of the Clerk of the Circuit Court &Comptroller of Collier County -<, e' 3299 Tamiami Trail E,Suite#401 6`1e(0im,ri Naples, FL 34112-5746 www.CollierClerk.com From: GRSC-West-Legals mbx<GRSC-West-Legals@gannett.com> Sent: Wednesday, November 13, 2019 2:52 PM To:Teresa L. Cannon <Teresa.Cannon@collierclerk.com> Subject: RE: 3900857 CRA-Thomasson Drive Beautification Project External Message: Please use caution when opening attachments, clicking links, or replying to this message. Hi Teresa, Attached is an order confirmation and proof for your review.The ad is scheduled to run in the Naples Daily News on November 15, 2019.The total cost is$91.00. An affidavit will be mailed to you following the final run date of the ad. Any changes are needed by 2:00 pm EST on November 14tH Thank you, Derek Lindberg Public Notice Representative Naples Daily News I LOCALIQ PART OF THE USA TODAY NETWORK Office: 239-263-4700 option 3 www.naplesnews.com From:Teresa L. Cannon <Teresa.CannonPcollierclerk.com> Sent: Wednesday, November 13, 2019 1:14 PM 1 161 1B 3 ci ThxiL . lritti �t PART OF THE USA TODAY NETWORK Published Daily Naples, FL 34110 BAYSHORE GATEWAY CRA DEBRAH FORESTE 3570 BAYSHORE DR STE 102 Collier County hereby adver- NAPLES, FL 34112 tises on November 14, 2019 Bid No. 20-7684 for the con- struction of the Thomasson Drive Beautification Project lo- Affidavit of Publication cated in Collier County, Flori- da, for sealed bids to be re- STATE OF WISCONSIN ceived no later than Decem- COUNTY OF BROWN ber 17, 2019 at 3:00 p.m.local time. A non-mandatory p- re-bid meeting will be held on November 26, at Before the undersigned theyserve as the authority, a.m. at Procurement Services personally appeared said legal clerk who on oath says that Cont. Rm A, 3295 Tamlaml FL he/she serves as Legal Clerk of the Naples DailyNews, a Trail41E., Bldg. cti2, Naples, rs P 34112. Prospective bidders daily newspaper published at Naples, in Collier County, must register on https:/fwww Florida; distributed in Collier and Lee counties of Florida; clicking buckingdsynccom/bidsync-cas/ by on Vendor Registra- that the attached copy of the advertising was published in lion. Once registered, inter- estedes ma said newspaper on dates listed. Affiant further says that the completes set of documetntls n ata said Naples Daily News is a newspaper published at https://www.bidsync.com/bids Naples, in said Collier County, Florida, and that the said ync-cas/ Pub Date: Nov 15, 2019 newspaper has heretofore been continuously published in #3900857 said Collier County, Florida; distributed in Collier and Lee counties of Florida, each day and has been entered as second class mail matter at the post office in Naples, in said Collier County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Published: November 15,2019 Subscribed and sworn to before on November 15,2019. -, ..1.)ua_ct_.Yvl rm rR,L.wIL, Notary,State of WI,County of Brown FARA MONDLOCFI Notary Public State of Wisconsin My commission expires August 6,2021 Publication Cost:$91.00 Ad No:0003900857 Customer No: 1303791 PO#: 4500197985 This is not an invoice 1611B4 Ron DeSantis Ken Lawson GOVERNOR EXECUTIVE DIRECTOR FLORIDA DEPARTMENT' ECONOMIC OPPORTUNITY October 17, 2019 The Honorable William L. McDaniel,Jr. Chairman, Collier County Board of County Commissioners 3299 Tamiami Trail East,Suite 303 Naples, Florida 34112 Dear Chairman McDaniel: The Department of Economic Opportunity ("Department") has completed its review of the comprehensive plan amendment adopted by Collier County (Amendment No. 19-02ESR) by Ordinance Nos. 19-23 through 19-31 on September 24, 2019. We have reviewed the amendment in accordance with the expedited state review process set forth in Section 163.3184(2) and (3), Florida Statutes, and identified no provision that necessitates a challenge of the Ordinances adopting the amendment. If the plan amendment is not challenged by an affected person,the amendment will become effective 31 days after the Department notified the local government that the plan amendment package was complete. If the plan amendment is challenged by an affected person,the amendment will not become effective until the Department or the Administration Commission enters a final order determining the amendment to be "In Compliance." If you have any questions concerning this review, please contact Scott Rogers, Planning Analyst, by telephone at (850) 717-8510 or by email at scott.rogers@deo.myflorida.com. Sincerely, f (Sof :mes D. Stansbury, Chief Bureau of Community Planning and Growth JDS/sr cc:Thaddeus Cohen, Department Head, Collier County Growth Management Department Margaret Wuerstle, Executive Director, Southwest Florida Regional Planning Council Florida Department of Economic Opportunity I Caldwell Building 1107 E. Madison Street I Tallahassee, FL 32399 850.245.7105 I www.FloridaJobs.orq www.twitter.com/FLDEO Iwww.facebook.com/FLDEO An equal opportunity employer/program.Auxiliary aids and service are available upon request to individuals with disabilities.All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida Relay Service at 711. 161185 Ron DeSantis Ken Lawson GOVERNOR EXECUTIVE DIRECTOR FLORIDA DEPARTMENTV ECONOMIC OPPORTUNITY October 17, 2019 The Honorable William L. McDaniel,Jr. Chairman, Collier County Board of County Commissioners 3299 Tamiami Trail East,Suite 303 Naples, Florida 34112 Dear Chairman McDaniel: The Department of Economic Opportunity ("Department") has completed its review of the comprehensive plan amendment adopted by Collier County (Amendment No. 19-03ESR) by Ordinance No. 19-21 on September 24, 2019. We have reviewed the amendment in accordance with the expedited state review process set forth in Section 163.3184(2) and (3), Florida Statutes, and identified no provision that necessitates a challenge of the Ordinance adopting the amendment. If the plan amendment is not challenged by an affected person,the amendment will become effective 31 days after the Department notified the local government that the plan amendment package was complete. If the plan amendment is challenged by an affected person,the amendment will not become effective until the Department or the Administration Commission enters a final order determining the amendment to be "In Compliance." If you have any questions concerning this review, please contact Scott Rogers, Planning Analyst, by telephone at (850) 717-8510 or by email at scott.rogers@deo.myflorida.com. Sincer: y, ij� // - i ,/.mes D. Stansbury, Chief Bureau of Community Planning and Growth JDS/sr cc:Thaddeus Cohen, Department Head, Collier County Growth Management Department Margaret Wuerstle, Executive Director, Southwest Florida Regional Planning Council Florida Department of Economic Opportunity i Caldwell Building 1 107 E. Madison Street I Tallahassee,FL 32399 850.245.7105 I www.FloridaJobs.orq www.twitter.com/FLDEO Iwww.facebook.com/FLDEO An equal opportunity employer/program.Auxiliary aids and service are available upon request to individuals with disabilities.All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida Relay Service at 711. 1611B 6 4a'iq q, R C.F.C. Collier County Tax Collector September 30,2019 Letter of Understanding RE: Satellite/Library Operations in Everglades City, Florida In the spirit of cooperation between the Collier County Tax Collector's Office and the Collier County Board of Commissioners,this letter of understanding outlines the relationship between these two agencies regarding the use of the Tax Collector's employee in the Everglades City Satellite office/library. The functions of this office are related to activities of both the Tax Collector and Board (library operations). For the October 1, 2019—September 30, 2020 Fiscal Year,the Office of the Tax Collector shall be responsible for 100%of the annual salary of the employee(including taxes and benefits). Supervision,control,evaluation and management of this employee shall remain the responsibility of the Tax Collector. Cooperative arrangements between County offices and the Tax Collector have proven beneficial to the residents and citizens of Collier County,and continue to offer the most efficient services at the lowest costs to the taxpayers. In full agreement and understanding on this 30th day of September 2019, I do hereby affix my signature. lAth Lar H. 't y, ax collector Liam L. el,Jr., rirman Collier County, Flo rida oilier County Board of C.mmissioners Collier County, Florida 3291 East Tamiami Trail, Naples, Florida 34112-5758 239-252-8171 www.colliertax.com