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Agenda 12/10/2019 Item #16D17 (3 Resolutions - FTA Programs 5310, 5311 & 5339)12/10/2019 EXECUTIVE SUMMARY Recommendation to approve the submission of grant applications to the Florida Department of Transportation for the Federal Transit Administration Programs 5310, 5311, and 5339 Rural for FY2020/2021 and approve the associated Resolutions to support transit operations and system capital improvements. (Total anticipated fiscal impact of $2,672,655.90 with a Federal share of $1,655,424.80, State share of $166,365.60, and Local match of $850,865.50). OBJECTIVE: To provide ongoing support public transit operations for the residents of Collier County. CONSIDERATIONS: Pursuant to 49 U.S.C. the Federal Transit Administration (FTA) programs 5310, 5311 and 5339 enables Collier County, a designated Community Transportation Coordinator and provider of mass transportation to the elderly, individuals with disabilities, and those residing in non-urbanized areas throughout the County, to apply for annual funding to support these Collier County residents. There are three grant applications required to support these services; FTA 5310 for replacement of vehicles and equipment, FTA 5311 for mass transit in non-urban areas and FTA 5399 provides capital funding for buses and bus facilities. FTA Section 5310 Grant Request The 5310 capital grant application request supports the Collier Area Paratransit Program to purchase replacement vehicles, not to increase the overall fleet, and provide ongoing transportation services to the elderly and disabled residents of Collier County. The funding and match requirements are outlined in the chart below. FTA Section 5311 Grant Request The 5311 operation grant application request is essential to continue the existing level of service being provided for the non-urbanized areas of the County. The 5311 grant helps fund six (6) non- urbanized/rural routes: Routes 19 and 28 (providing transportation to and from the Immokalee area to the Intermodal Transfer Station), Route 121 (providing early morning and late evening express service between Immokalee and Marco Island), Routes 22 and Route 23 (providing a circulator within the rural Immokalee community), and Route 24 (providing transportation to and from the Charlee Estates area to the Intermodal Transfer Station). This service will continue to provide access to employment for rural area residents. The funding and match requirements are outlined in the chart below. FTA Section 5339 Grant Request The 5339 bus and bus facilities grant program provides capital funding to replace, rehabilitate, and purchase buses, vans, and related equipment, as well as, construct bus-related facilities in the non- urbanized areas. This capital grant requires and 80% Federal share with a 20% State share. The 5339 capital grant application is for $600,000 and would be used to construct a bus related facility, in Immokalee, consisting of: sawtooth bays for the buses to pull into off the street; canopy cover for the sheltered transfer of passengers; waiting platform with benches, trash receptacles; vending machines; restroom facilities for drivers; and cover for passengers. The site would be secured with fencing and space to store recovery vehicles and overnight bus storage. The project aligns with the CAT’s Transportation Development Plan which recommends the upgrade of existing transfer points. The funding a nd match requirements are outlined in the chart below. PTNE will be presenting the grant applications to MPO Local Coordinating Board on December 4th for their endorsement. In addition, staff will provide the applications on December 17th to Public Transit 16.D.17 Packet Pg. 2431 12/10/2019 Advisory Committee for their review and endorsement. FISCAL IMPACT: The 5310 capital grant application is estimated to be $463,655.90 for six (6) vehicles and (6) six radio/tablets. The capital grant requires an 80% federal share in the amount 370,924.80, a 10% State share in the amount of $46,365.60, and a 10% local match in the amount of $46,365.50. The local share will be funded by available auction proceeds as required by FTA and any remaining balance within Transportation Disadvantaged Fund (427) and Transportation Disadvantaged Fund Match (429) funded by the annual support transfer from the General Fund (001). No additional budget will be requested in FY21. The 5311 operating grant application is estimated to be $1,609,000 and it will be utilized to provide transit services in the non-urbanized areas of Collier County. The operations grant requires 50% local match in the amount of $804,500. The local match will be within the CATT Transit Enhancement (426) and CATT Match (425) funded by the annual transfer from the General Fund (001). The application and acceptance of these grants will stay within budget guidance as done in prior years and will not require additional budget. The 5339 Rural capital grant application is estimated to be $600,000 to construct a bus-related facility in the non-urbanized areas. This capital grant requires a 480,000 80% Federal share with a $120,000 20% State Share. The total estimated cost of the transfer facility is $1,700,000. Collier County was awarded a TIGER grant in FY18 which $659,250 from is allocated to fund the transfer facility. In addition to the TIGER award, $161,757 of the FY17 FTA 5307 grant has been allocated to the construction of the transfer facility. The table below reflects the fiscal impact of each jurisdiction: Grant Federal Funding State Match Local Match Total 5310 $370,924.80 $46,365.60 $46,365.50 $463,655.90 5311 $804,500.00 $0.00 $804,500.00 $1,609,000.00 5339 Rural $480,000.00 $120,000.00 $0.00 $600,000.00 Total $1,655,424.80 $166,365.60 $850,865.50 $2,672,655.90 GROWTH MANAGEMENT IMPACT: There is no Growth Management impact. LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires a majority vote for Board action. - JAB RECOMMENDATION: to approve the submission of grant applications to the Florida Department of Transportation for the Federal Transit Administration Programs 5310, 5311, and 5339 Rural for FY2020/2021 and approve the associated Resolutions to support transit operations and system capital improvements. (Total anticipated fiscal impact of $2,672,655.90 with a Federal share of $1,655,424.80, State share of $166,365.60, and Local match of $850,865.50). Prepared By: Hilary Halford, Sr. Grant & Housing Coordinator, Community & Human Services Division ATTACHMENT(S) 1. CAO Stamped 5310 Resolution (PDF) 2. CAO Stamped 5311 Resolution (PDF) 16.D.17 Packet Pg. 2432 12/10/2019 3. CAO Stamped 5339 Resolution (PDF) 4. [LINKED] Color CAO Stamped 5339 Application (PDF) 5. [LINKED] Color CAO Stamped 5311 Application (PDF) 6. [LINKED] Color CAO Stamped 5310 Application (PDF) 16.D.17 Packet Pg. 2433 12/10/2019 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.17 Doc ID: 10846 Item Summary: Recommendation to approve the submission of grant applications to the Florida Department of Transportation for the Federal Transit Administration Programs 5310, 5311, and 5339 Rural for FY2020/2021 and approve the associated Resolutions to support transit operations and system capital improvements. (Total anticipated fiscal impact of $2,672,655.90 with a Federal share of $1,655,424.80, State share of $166,365.60, and Local match of $850,865.50). Meeting Date: 12/10/2019 Prepared by: Title: – Community & Human Services Name: Hilary Halford 11/20/2019 3:46 PM Submitted by: Title: Manager - Federal/State Grants Operation – Community & Human Services Name: Kristi Sonntag 11/20/2019 3:46 PM Approved By: Review: Community & Human Services Tami Bailey Additional Reviewer Completed 11/21/2019 8:54 AM Community & Human Services Cormac Giblin Additional Reviewer Completed 11/21/2019 10:00 AM Community & Human Services Blanca Aquino Luque Additional Reviewer Completed 11/21/2019 10:02 AM Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 11/21/2019 5:55 PM Community & Human Services Kristi Sonntag CHS Review Completed 11/22/2019 10:20 AM Community & Human Services Maggie Lopez Additional Reviewer Completed 11/22/2019 11:11 AM Public Transit & Neighborhood Enhancement Caroline Soto Additional Reviewer Completed 11/22/2019 2:11 PM Public Services Department Kimberley Grant Level 1 Reviewer Completed 11/22/2019 4:33 PM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 11/23/2019 9:23 AM Public Services Department Todd Henry Level 1 Division Reviewer Completed 11/25/2019 9:15 AM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 11/25/2019 2:26 PM Grants Therese Stanley Level 2 Grants Review Completed 11/25/2019 2:43 PM Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 11/25/2019 2:56 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/25/2019 3:18 PM Grants Therese Stanley Additional Reviewer Completed 11/25/2019 4:54 PM 16.D.17 Packet Pg. 2434 12/10/2019 County Manager's Office Sean Callahan Level 4 County Manager Review Completed 11/26/2019 11:34 AM Board of County Commissioners MaryJo Brock Meeting Pending 12/10/2019 9:00 AM 16.D.17 Packet Pg. 2435 16.D.17.a Packet Pg. 2436 Attachment: CAO Stamped 5310 Resolution (10846 : PTNE 5310, 5311 & 5339 Grant Applications) 16.D.17.a Packet Pg. 2437 Attachment: CAO Stamped 5310 Resolution (10846 : PTNE 5310, 5311 & 5339 Grant Applications) 16.D.17.b Packet Pg. 2438 Attachment: CAO Stamped 5311 Resolution (10846 : PTNE 5310, 5311 & 5339 Grant Applications) 16.D.17.b Packet Pg. 2439 Attachment: CAO Stamped 5311 Resolution (10846 : PTNE 5310, 5311 & 5339 Grant Applications) 16.D.17.c Packet Pg. 2440 Attachment: CAO Stamped 5339 Resolution (10846 : PTNE 5310, 5311 & 5339 Grant Applications) 16.D.17.c Packet Pg. 2441 Attachment: CAO Stamped 5339 Resolution (10846 : PTNE 5310, 5311 & 5339 Grant Applications) Florida Department of Transportation— Section 5339 Application—SFY21 Florida Department of Transportation F OTI 49 U.S.C. Section 5339 Capital Assistance Application — SFY 2021 BUS AND BUS FACILITIES FORMULA PROGRAM FOR RURAL AREAS CFDA 20.526 Legal Applicant Name: Collier County Board of County Commissioners First Time Applicant _X Previous Applicant Florida Department of Transportation— Section 5339 Application—SFY21 Table of Contents TABLE OF CONTENTS 2 APPLICATION CHECKLIST 3 APPLICANT INFORMATION 4 Eligibility Questionnaire 5 Exhibit A: Cover Letter — Sample 6 Exhibit B: Governing Board's Resolution — Sample 7 Exhibit C: Public Hearing and Publisher's Affidavit (public agencies only) 9 Exhibit D: FDOT Certification and Assurances 13 Exhibit E: Standard Lobbying Certification Form 15 Exhibit F: FTA Section 5333 (b) Assurance 16 Exhibit G: Federal Certifications and Assurances 117 Exhibit H: CTC Agreement or Certification 20 PART 11 - FUNDING REQUEST 29 Form A-1: Current System Description 29 Form A-2: Fact sheet 33 Form A-3: Proposed Project Description 34 Form B-1: Financial Capacity — Proposed Budget for Transportation Program 38 Form B-2: Capital Request Form 40 Form 424: Application for Federal Assistance 42 Form C: Current Vehicle and Transportation Equipment Inventory Form (for entire fleet) 46 PART III — OTHER REQUIRED DOCUMENTS 50 Exhibit I: Leasing 50 Exhibit J: Certification of Equivalent Service 51 Exhibit K: Title VI Program 53 Exhibit L: Local Clearinghouse Agency Letter 54 Exhibit M: Protection of the Environment 55 Page 2 Florida Department of Transportation— Section 5339 Application—SFY21 Application Checklist The following must be included in the Application for Section 5339 Capital Assistance in the order listed. ❑X Application Checklist (this form) ® Applicant Information Form PART I - APPLICANT ELIGIBILITY ® Eligibility Questionnaire ® Exhibit A: Cover letter FX Exhibit B: Governing Board's Resolution ® Exhibit C: Public Hearing and Publisher's Affidavit (public agencies only) ❑X Exhibit D: FDOT Certification and Assurances Q Exhibit E: Standard Lobbying Certification Form ® Exhibit F: FTA Section 5333(b) Assurance ® Exhibit G: Federal Certifications and Assurances ® Exhibit H: CTC Agreement or Certification PART II- Funding Request ® Form A-1: Current System Description ® Organization Chart ® Form'A-2: Fact Sheet ® Form B: Proposed Project Description ® Form C: Financial Capacity — Proposed Budget for Transportation Program ® Form D-1: Capital Request Form ® Form 424: Application for Federal Assistance ® Form D-2: Current Vehicle and Transportation Equipment Inventory Form PART III- Other Required Documents ® Exhibit I: Leasing R Exhibit J: Certification of Equivalent Service ® Exhibit K: Copy of the Title VI Plan (if agency has not previously submitted a Title VI plan) ® Exhibit L: Copy of cover letter sent with application submitted to Local Clearinghouse Agency/RPC ® Exhibit M: Protection of the Environment Page 3 0 bJ Florida Department of Transportation— Section 5339 Application—SFY21 Applicant Information FDOT U.S.C. Section 5339, Bus and Bus Facilities Formula Program for Rural Areas: GRANT APPLICATION Agency (Applicant) Legal Name: Physical Address (No P.O. Box): Collier County Board of County Commissioners 3299 Tamiami Trail East Suite 103 Applicant Status: D First-time applicant M Returning applicant A first-time applicant has not received any funding for the past two grant cycles Applicant's County: Collier If Applicant has offices in more than one county, list county where main office is located City: State: I 11 Zip Code: Congressional District: Naples FL 34112 14 Federal Taxpayer ID Number: 59-6000558 Applicant Fiscal period start and end dates- October 1, 2020 to Spntember 30 2021 State Fiscal period from: July 1, 2020 to June 30, 2021 Applicant's DUNS Number: 076997790 Unique 9 -Digit number issued by Dun & Bradstreet. May be obtained free of charge at: http://fedgov.dnb.com/webform Project's Service Area: Collier County List the county or counties that will be served by the proposed project. Executive Director: Grant Contact Person (if different than Executive Michelle Arnold Director): Tami Bailey Telephone: Telephone: 239-252-5847 239-252-5218 Fax: Fax: 239-252-6425 239-252-2638 E-mail Address: IEmail Address: Michelle.Arnold@colliercountyfl.gov Tami.Bailey@colliercountyfl.gov Current Vehicle Inventory: 2 Vans 0 Vans/Lifts 0 Sedans or Minivans Enter Number for ENTIRE Fleet 28 Buses/Cutaways 2 Other N/A Authorizing Representative certifying to the information contained in this application is true and accurate. Signature (Authorizing Representative) [blue ink]: Printed Name: William L. McDaniel, Jr. Title: Chairman Email Address: Bill.McDanielocolliercountyfl.aov 'Must attach a Resolution of Authority from your Board (original document) for the person signing all documents on behalf of your agency. See Exhibit B Page 4 �J Florida Department of Transportation— Section 5339 Application—SFY21 PART I —APPLICANT ELIGIBILITY Eligibility Questionnaire This questionnaire applies to returning applicants. If you are a current grant sub -recipient and are not compliant with all FDOT and FTA Section 5339 requirements, you will not be eligible to receive grant funds until compliance has been determined. You must be in compliance at time of grant award execution. Are you a returning applicant? "If yes, please answer all questions. If no, disregard ® Yes ❑ No remaining questions in this questionnaire. Has your agency completed a Triennial Oversight ❑X Yes ❑ No ❑ Review Scheduled Review? ❑ Was not notified by FDOT District Office If yes, what date(s) did the review occur? November 19, 2019 ❑X Yes ❑ No ❑ N/A If yes, is your agency currently in compliance? If your agency is not in compliance, do you have a ❑ Yes ❑ No ❑X N/A corrective action plan to come into compliance? If yes, what is the anticipated date of corrective action closeout? Did your agency complete the "Section 5310 ❑X Yes ❑ No Program Performance Measures Annual Report"? If no, what date will your agency submit the report? Is your agency registered on SAM.gov? ❑X Yes ❑ No Note: Agency must register each year/application If yes, registration expiration date: cycle. October 13, 2020 Signature [blue ink] William L. McDaniel, Jr., Chairman Typed Name and Title 12/10/2019 Date Page 5 Exhibit A: Cover Letter CiO ICT Ci01411ty Public Services Depaftent Public Transit & Neighborhood Enhancement Division December 10, 2019 Charlene Ross Transit Project Coordinator FDOT, District One, Modal Development Office/Public Transit 801 North Broadway Avenue Bartow, FL 33830 Re: 5339 Grant Submittal Dear Ms. Ross: Collier County Board of County Commissioners submits this application for the Section 5339 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Collier County Board of County Commissioners further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend and hold harmless FDOT and all its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the non-compliance by the Agency, its officers, agents, or employees, with any or the assurances stated in this Application. This application is submitted on this 101h day of December 2019 with one (1) original resolution and three (3) certified copies of the original resolution authorizing the Chairman of the Board of County Commissioners to sign this Application. Thank you for your assistance in this matter. Sincerely, William L. McDaniel, Jr. Chairman, Collier County Board of County Commissioners Page 6 Ri*Trarv4 & Ne4kortaod Fsharrr "d • 3299 Tamiami Trail E., Suite 103 • Naples, Florida 34112-5746.239-252-5840 • FAX 239-252-6628 • www.colliergov. d V Florida Department of Transportation-53111nslructions—SFY21 Purple -All Red -Capital Blue -Operating Florida Department of Transportation FDOTI �l 49 U.S.C. Section 5311 Capital & Operating Assistance Application — SFY 2021 Formula Grants for Rural Areas CFDA 20.509 Legal Applicant Name: Collier County Board of County Commissioners ❑ First Time Applicant ® Previous Applicant 0 Florida Department of Transportation -5311 Instructions—SFY21 Purple -All Red- Capital Blue -Operating Table of Contents TABLE OF CONTENTS APPLICATION CHECKLIST APPLICANT INFORMATION PART I — APPLICANT ELIGIBILITY Eligibility Questionnaire Exhibit A: Cover Letter Exhibit B: Governing Board's Resolution Exhibit C: Public Hearing Notice - N/A Exhibit D: Local Clearinghouse Agency/RPC Cover Letter - N/A PART II - FUNDING REQUEST Form A-1: Current System Description Form A-2: Fact Sheet Form A-3: Proposed Project Description Form B-1: Financial Capacity — Proposed Budget for Transportation Program Form B-2: Operations Phase- Estimate of Project Costs by Budget Category Form B-3: Capital Request Form C: Current Vehicle and Transportation Equipment Inventory Form (for entire fleet) PART III — MANAGERIAL CAPABILITY Exhibit I: FDOT Certification and Assurances Exhibit J: Standard Lobbying Certification Exhibit M: Certification of Equivalent Service - N/A Form 424: Application for Federal Assistance Exhibit N: Federal Certifications and Assurances - to be provided at a later date Exhibit O: Title VI Plan Exhibit P: Protection of the Environment - N/A Exhibit Q: Triennial Review - CAP Closeout - to be provided Page 2 2 3 4 i 11 11 15 18 23 26 27 29 31 31 33 m 41 Florida Department of Transportation-53111nstructions—SFY21 Purple -All Red -Capital Blue -Operating Please Note This grant application is color coded based on which type of award you are applying for. Forms and exhibits in purple must be completed for all applications. All Applications Forms and exhibits in red apply to capital applications, exclusively. Capital Applications Forms and exhibits in blue apply to operating applications, exclusively. Operating Applications Page 3 ovo Florida Department of Transportation-53111nslructions—SFY21 Purple -All Red -Capital Blue -Operating Application Checklist Each of the below items must be included with your Section 5311 Grant Application submittal in the same order as the checklist. ® Application Checklist (this form) ® Applicant Information PART I - APPLICANT ELIGIBILITY ® Eligibility Questionnaire ® Exhibit A: Cover Letter ® Exhibit B: Governing Board's Resolution R Exhibit C: Public Hearing Notice P Exhibit D: Local Clearinghouse Agency/RPC Cover Letter (Required if proposed project is forfacilities) Date received: PART II - FUNDING REQUEST ® Form A-1: Current System Description XD Form A-2: Fact Sheet ® Organization Chart ® Form A-3: Proposed Project Description ® Form B-1: Financial Capacity — Proposed Budget for Transportation Program ® Proof of Local Match © Supporting Documentation ® Form B-2: Operations Phase- Estimate of Project Costs by Budget Category 0 Form B-3: Capital Request Completed Sample Order Form(s) F-4 Form C: Current Vehicle and Transportation Equipment Inventory ® Exhibit I: FDOT Certification and Assurances ® Exhibit J: Standard Lobby Certification ® Exhibit K: FTA Section 5333 (b) Assurance P Exhibit L: Leasing Certification R Exhibit M: Certification of Equivalent Service ® Form 424: Application for Federal Assistance ® Exhibit N: Federal Certifications and Assurances ® Exhibit O: Title VI Plan P Exhibit P: Protection of the Environment (Required if the proposed project is forfacilities) FX Exhibit Q: Triennial Review- CAP Closeout Page 4 a� 0 Florida Department of Transportation -5310 Instructions—SFY21 Purple -All Red- Capital Blue -Operating Florida Department of Transportation FDOT� �r 49 U.S.C. Section 5310 Capital & Operating Assistance Application — SFY 2021 Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities CFDA 20.513 Legal Applicant Name: Collier County Board of County Commissioners First Time Applicant X_ Previous Applicant Project Type and Service Area of this Application (check all that apply): X_ Large Urban Service Area Small Urban Service Area Rural Service Area Florida Department of Transportation -5310 Instructions—SFY21 Purple -All Red- Capital Blue -Operating Table of Contents TABLE OF CONTENTS 2 PLEASE NOTE 3 CHECKLIST 4 APPLICANT INFORMATION 5 PART I — APPLICANT ELIGIBILITY 6 Eligibility Questionnaire 6 Exhibit A: Cover Letter 7 Exhibit B: Governing Board's Resolution g Exhibit C: Coordinated Public Transit -Human Service Transportation Plan 11 Exhibit D: CTC Agreement or Certification 12 Exhibit E: Certification of Incorporation 12 Exhibit F: Proof of Non -Profit Status 12 Exhibit G: Local Clearinghouse Agency/RPC Cover Letter 12 Exhibit H: Public Hearing Notice 12 PART II - FUNDING REQUEST 16 Form A-1: Current System Description 16 Form A-2: Fact Sheet 19 Form A-3: Proposed Project Summary 22 Form B-1: Financial Capacity — Proposed Budget for Transportation Program 29 Form B-2: Operations Phase- Estimate of Project Costs by Budget Category 32 Form B-3: Capital Request Form 33 Form C: Current Vehicle and Transportation Equipment Inventory Form (for entire fleet) 40 PART III — MANAGERIAL CAPABILITY 45 Exhibit I: FDOT Certification and Assurances 45 Exhibit J: Standard Lobbying. Certification 47 Exhibit K: Leasing Certification 48 Exhibit L: Certification of Equivalent Service 49 Form 424: Application for Federal Assistance 52 Exhibit M: Federal Certifications and Assurances 55 Exhibit N: Transportation Operating Procedure (TOP) N/A Exhibit O: Title VI Plan 57 Exhibit P: Protection of the Environment N/A Exhibit Q: Triennial Review — Corrective Action Plan (CAP) Closeout TBD veO Florida Department of Transportation-53101nstructions—SFY21 Purple -All Red- Capital Blue -Operating Please Note This grant application is color coded based on which type of award you are applying for. Forms and exhibits in purple must be completed for all applications. All Applications Forms and exhibits in red apply to capital applications, exclusively. Capital Applications Forms and exhibits in blue apply to operating applications, exclusively. Operating Applications Page 3 of 66